Administrative assistant/scheduler job description

The Clinic Scheduler performs a variety of clerical duties and front office operations in support of the patient care activities ensuring even patient flow and continuous communication within the department, referring physician offices, and organization staff. Interacts with patients, their family members or surrogate decision-makers, and the public courteously and according to established standards. Greets visitors and answers telephones. May collect Copays, close the Cash Drawer, and prepare Month End deposits. Collects initial demographic and clinical patient information and accurately enters it into the medical record. Compiles and prepares charts. Assists with coordination and execution of patient scheduling including confirmations, cancellations, and rescheduling. Follows through with prompt communication of schedule changes to all appropriate locations and individuals including clinical staff/Supervisors. Maintains accurate information and utilizes various software, including department-specific programs, to schedule, enter charges, find and scan documents, and accurately enter patient information. Ensures the patient chart has all the required paperwork prior to the patient's procedure. As directed by medical staff orders patient tests are to be performed as needed during the patient stay.

The position may work in various Departments as needed. Assist clinical staff as needed with patients and family members. Always maintains patient confidentiality. Participates in the continuous quality improvement process. Performs other duties as assigned.
Education and Experience:

* High School Graduate or equivalent education and experience required
* Knowledge of Microsoft Office Suite, including Outlook, Word, and Excel, required
* Clerical experience including filing, calculator, and telephone skills required
* Typing skills of a minimum of 35 WPM required
* Minimum one (1) year of medical front office or equivalent administrative experience required
* Working knowledge of medical terminology, and anatomy required
* Two years' (2) medical front office experience preferred
* Experience within an acute healthcare system environment preferred
* Knowledge of healthcare database systems preferred
* Understanding of insurance procedures preferred
* Bachelor's degree in a healthcare-related field preferred

Certifications:

* BLS - Basic Life Support through American Heart Association preferred.

Why Orthofix? Come join our global team of dedicated professionals who through their extraordinary efforts demonstrate every day their commitment to our mission of improving the lives of patients. At Orthofix our culture is built around Integrity and the core beliefs we live by: Exceed Expectations, Work Together, Be Respectful, Get Lean and Have Fun! As an Orthofix employee, you will become an integral part of our culture by continually demonstrating the highest level of integrity and our beliefs while making an impact to our vision “To be a highly respected global orthopedic and spine company that delivers exceptional value to our patients, customers, team members, partners and shareholders."
Microsoft 365 Administrator - Hybrid Schedule
How you'll make a difference?
Orthofix has recently migrated to the Microsoft 365 platform and needs an experienced administrator to help support and mature the new environment. As the Microsoft 365 Administrator, you will provide in-depth support, development, and maintenance for all Microsoft Office 365 disciplines including (and not limited to) mail configuration, collaboration tools, deployment features, and cloud security.As the Microsoft 365 Administrator, you must possess strong problem-solving, analytical, and deep technical skills in support of the Orthofix systems leveraging all aspects of Microsoft 365 tools. You will be required to work non-standard hours at times and will partner with all technical disciplines.
What will be your Duties and Responsibilities?
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Manage the administration of the Microsoft 365 application suite (including but not limited to Office 365, Exchange Online, SharePoint Online, Teams, Intune, ATP, DLP, MFA, Cloud App Security, O365 Security, and Compliance).Primary administrator and subject matter expert for M365 suite providing guidance and best practices for the proper setup and ongoing maintenance.Maintains, optimizes, and troubleshoots SharePoint and Teams sites, DLP, sensitivity labels, and policies.Maintains, optimizes, and troubleshoots mailboxes, distribution lists, mail flow, and mail security rules.In coordination with the Information Security team, performs security sweeps and responds to security alerts within Defender and Cloud App Security.Analyze and track threats and perform threat hunting duties in partnership with the Information Security team.Deployment and operational management of Intune MDM and future capabilities as introduced in the strategic roadmap.Coordinate with the Service Desk to deploy security and function updates to endpoints connected through Azure AD.Maintain group policies and system security, including MFA, and SSO.Engage with business process owners to find automated solutions within the M365 platform, or through integrations with 3d Party applications.Research new Microsoft 365 platform capabilities and provide recommendations on establishing new services and processes.Collaborate with other IT analysts, engineers, leaders, and development teams to enable smart solutions for business challenges.Participate as a subject matter lead in modernization projects as the company continues to migrate away from legacy on-premises Microsoft environments.

What skills will you need?
Bachelor's Degree (including completed courses in relevant areas such as computer science, computer languages, etc.) or equivalent combination of education and progressive, related experience supplemented with courses and seminars in relevant subject matters.3+ years of experience with Exchange Online administration.3+ years of experience with Azure Active Directory administration.3+ years of experience with SharePoint Online administration.2+ years of experience with Teams administration.3+ years of experience with scripting (e.g., PowerShell, Python, VBS, batch).
NONESSENTIAL SKILLS, EXPERIENCE AND QUALIFICATIONS
High-level English language skills, both verbal and written.Able to tailor verbal and written communications to employees with a wide range of technical acumen.Comfortable conducting training sessions with users to help them adopt new features and/or optimize existing functionality (ie, Teams usage).Able to function as a member of a team, collaborate effectively, and resolve challenges productively.
PHYSICAL DEMANDS AND WORK CONDITIONS:The physical demands described in this section are to be representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Job will require 70% sitting; and 30% standing.Lifting equipment up to 40 lbs.A significant amount of time is spent at a PC using a keyboard and/or mouse.

Orthofix complies with all applicable federal, state, and local laws regarding equal employment opportunities (EEO) to all employees and applicants for employment. Orthofix makes its employment decisions without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other status protected by law. In addition to federal law requirements, Orthofix complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has employees. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

A
bout the Company:
There are jobs - and then there are careers.

At Jaybird Senior Living, we offer team members the chance to do the kind of work that is meaningful and makes a difference every day. We are looking for people who live our mission of demonstrating exemplary red carpet service in all we do. The opportunity to grow, challenge yourself, and learn new skills is at your fingertips and we are always interested in talented individuals who desire to bring this innovative thinking to life in our communities.

Does this sound like you? Then, we invite you to join us.

Together we are better.


Why You Should Apply:

• Competitive pay
• Great benefits including medical, dental, vision, life, pet insurance and more
• Excellent growth and advancement opportunities
• Tuition Reimbursement
• 401k with 5% Match
• Generous Paid Time Off (PTO) program

What You Will Do:

• Assist with new-hire paperwork, orientation, and training.
• Prepare monthly resident invoices, send to Manager for approval, deliver or mail to resident/designated responsible party.
• Assist with collection of monthly rents by the 5th of each month, follow up on all unpaid rents.
• Create and maintain employee work schedules.
• Assist with the training of each new employee on Relias and setting up new employee packets.
• Prompt and courteous response in answering incoming telephone calls and route messages.
• Assist in orientation and move-in of new residents
• Sort and distribute mail.

Why You Are Qualified:

• Associate's degree (A. A.) in Office Administration or equivalent from two-year college or technical school; and/or one to three years related experience and/or training; or equivalent combination of education and experience.
• Commitment to the elderly and their well-being
• Organizational and problem-solving skills

EOE