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Administrative Assistant/Scheduler Resume Examples 2023

Research Summary. We analyzed 786 administrative assistant/scheduler resumes to determine which ones land the most jobs. Below you'll find examples of resumes that can help you get an interview (and a job offer) from companies like Security Industry Specialists and CVS Health. Here are the key facts about administrative assistant/scheduler resumes to help you get the job:

  • The average administrative assistant/scheduler resume is 403 words long
  • The average administrative assistant/scheduler resume is 0.9 pages long based on 450 words per page.
  • Customer service is the most common skill found on an administrative assistant/scheduler resume. It appears on 20.3% of resumes.
After learning about how to write a professional administrative assistant/scheduler resume, you can make sure your resume checks all the boxes with our resume builder.

Resume

Administrative Assistant/Scheduler Resume Example

 
Madison Black
Administrative Assistant/Scheduler
Contact Information
Troy, MI
(830) 555-4729
Skills
  • Product Knowledge
  • Powerpoint
  • Telephone Calls
  • Billing Statements
  • Property Tours
  • Performance Standards
  • Process Applications
  • Law Enforcement
  • Credit Reports
  • Procedures
Employment History
Administrative Assistant/Scheduler
2019 - Present
Kelly Services
Troy, MI
  • Managed the company's finances, purchase orders, and returns in regards to the department's pager & mobile phonedevices.
  • Processed invoices, purchase orders, credit memos, and payment transactions.
  • Enter insurance accident claims into computer system responsible for several claim types.
  • Performed weekly client billing, using QuickBooks Intuit (Enterprise edition).
Billing/Administrative Assistant
2014 - 2019
Summa Health
Twinsburg, OH
  • Planned, coordinated, implemented special projects as assigned by vice president and directors.
  • Arranged meetings between other departments and TriHealth Facilities department.
  • Submitted clean claims and third party reimbursement claims electronically or by paper with various insurance companies.
  • Processed hospital physician billing electronically and manually for Medicare, Medicaid, and commercial insurance claims.
Leasing Agent
2013 - 2014
Mid-America
Twinsburg, OH
  • Received checks and voucher payments, maintained ledger book and computer record of bank deposits.
  • Acted as communication liaison between residents and property management team.
  • Provide front line customer service, marketing and generate ideas for renewal retention.
  • Learned better ways to utilize customer service
  • Awarded On-site Administrative Excellence in 2008 and nominated for customer service in the SDAA Mark of Excellence.
  • Entered moneysreceived into property management software, as well as entered and maintained tenant leases.
Education
Bachelor's Degree Business
2010 - 2013
Strayer University
Washington, DC
 
 
Dylan Miller
Administrative Assistant/Scheduler
Contact Info
Phoenix, AZ
(770) 555-8938
Skills
Sales FloorCustomer DatabaseInternal DepartmentsFile RoomMedicaidAcademic RecordsTelephone CallsEmtalaPatient AccessCustomer Service
Employment History
Administrative Assistant/Scheduler
2019 - Present
SAN DIEGO MESA COLLEGE
Phoenix, AZ
  • Developed new filing and organizational practices for legal documents.
  • Developed and implemented forms and procedures to support workload.
  • Handled client calls, filed casework, and managed a client database.
  • Scheduled interview appointments for prospective management personnel Effective order placement of all front office and interoffice accessories and equipment.
  • Coordinated travel arrangements and complete expense reports for Senior Leadership Team.
Administrative Assistant/Sales Support
2009 - 2019
Kelly Services
Phoenix, AZ
  • Revised procedures in database manuals.
  • Set up purchase orders and processed invoices for payment.
  • Maintained customer database in Access and generated monthly backlog reports to sales representatives.
Registrar
2008 - 2009
Mountain Vista Medical Center
Phoenix, AZ
  • Assist patients into triage area, transport to emergency exam rooms, and verify patient demographics and documentation.
  • Review and collect outstanding patient account balances.
  • Enter pertinent information related to patient accounts for billing and medical records input.
  • Verified the accuracy of patient demographics and insurance information for claims processing, post payments to accounts.
Education
Master's Degree Nursing
2007 - 2008
Grand Canyon University
Phoenix, AZ
Bachelor's Degree Nursing
2004 - 2007
Grand Canyon University
Phoenix, AZ
 
 
Madison Black
Administrative Assistant/Scheduler
Troy, MI
mblack@example.com
(830) 555-4729
Experience
Administrative Assistant/Scheduler
2019 - Present
Kelly ServicesTroy, MI
  • Managed the company's finances, purchase orders, and returns in regards to the department's pager & mobile phonedevices.
  • Processed invoices, purchase orders, credit memos, and payment transactions.
  • Enter insurance accident claims into computer system responsible for several claim types.
  • Performed weekly client billing, using QuickBooks Intuit (Enterprise edition).
Billing/Administrative Assistant
2014 - 2019
Summa HealthTwinsburg, OH
  • Planned, coordinated, implemented special projects as assigned by vice president and directors.
  • Arranged meetings between other departments and TriHealth Facilities department.
  • Submitted clean claims and third party reimbursement claims electronically or by paper with various insurance companies.
  • Processed hospital physician billing electronically and manually for Medicare, Medicaid, and commercial insurance claims.
Leasing Agent
2013 - 2014
Mid-AmericaTwinsburg, OH
  • Received checks and voucher payments, maintained ledger book and computer record of bank deposits.
  • Acted as communication liaison between residents and property management team.
  • Provide front line customer service, marketing and generate ideas for renewal retention.
  • Learned better ways to utilize customer service
  • Awarded On-site Administrative Excellence in 2008 and nominated for customer service in the SDAA Mark of Excellence.
  • Entered moneysreceived into property management software, as well as entered and maintained tenant leases.
Skills
Product Knowledge
Powerpoint
Telephone Calls
Billing Statements
Property Tours
Performance Standards
Process Applications
Law Enforcement
Credit Reports
Procedures
Education
Bachelor's Degree Business
2010 - 2013
Strayer UniversityWashington, DC
 
Create My Resume
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How your resume should look:

  • The job title on your resume should match your application for the role.
  • Ensure your work experience focuses on achievements, rather than responsibilities.
  • Recruiters and hiring managers suggest fitting your resume on one page.

Choose From 10+ Customizable Administrative Assistant/Scheduler Resume templates

Zippia allows you to choose from different easy-to-use Administrative Assistant/Scheduler templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Administrative Assistant/Scheduler resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Administrative Assistant/Scheduler Resume
Administrative Assistant/Scheduler Resume
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Administrative Assistant/Scheduler Resume
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Administrative Assistant/Scheduler Resume
Administrative Assistant/Scheduler Resume
Administrative Assistant/Scheduler Resume
Administrative Assistant/Scheduler Resume
Administrative Assistant/Scheduler Resume
Administrative Assistant/Scheduler Resume
Administrative Assistant/Scheduler Resume
Administrative Assistant/Scheduler Resume
Administrative Assistant/Scheduler Resume
Administrative Assistant/Scheduler Resume

Administrative Assistant/Scheduler Resume Format And Sections

1

1. Add Contact Information To Your Administrative Assistant/scheduler Resume

Your name should be the biggest text on the page and be at or near the top of the document.

Your address doesn't need to include your street name or house number - listing your city and state works just fine.

Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).

Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

Administrative Assistant/Scheduler Resume Contact Information Example #1

Dhruv Johnson

d.johnson@email.com | 333-111-2222 | www.linkedin.com/in/dhruv-johnson

Do you want to know more?
How To Write The Perfect Resume Header
2

2. Add Your Relevant Education To The Resume

Your resume's education section should include:

  • The name of your school
  • The date you graduated (Month, Year or Year are both appropriate)
  • The name of your degree
If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

  • Academic awards (Dean's List, Latin honors, etc. )
  • GPA (if you're a recent graduate and your GPA was 3.5+)
  • Extra certifications
  • Academic projects (thesis, dissertation, etc.)

Other tips to consider when writing your education section include:

  • If you're a recent graduate, you might opt to place your education section above your experience section
  • The more work experience you get, the shorter your education section should be
  • List your education in reverse chronological order, with your most recent and high-ranking degrees first
  • If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school
Check More About Administrative Assistant/Scheduler Education
Majors
Business
32.1%
Health Care Administration
9.4%
Psychology
8.0%
Criminal Justice
4.9%
Show More

Administrative Assistant/Scheduler Resume Relevant Education Example #1

Bachelor's Degree In Business 2010 - 2013

Strayer University Washington, DC

Administrative Assistant/Scheduler Resume Relevant Education Example #2

Bachelor's Degree In Business 2011 - 2014

Central State University Wilberforce, OH

3

3. Next, Create An Administrative Assistant/Scheduler Skills Section On Your Resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

  • Include 6-12 skills, in bullet point form
  • List mostly hard skills; soft skills are hard to test
  • Emphasize the skills that are most important for the job
Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example Of Administrative Assistant/Scheduler Skills For Resume

  • Customer Service Skills

    Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

  • HR Skills

    HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

  • Data Entry Skills

    Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

  • Patient Care Skills

    Patient care entails the diagnosis, recovery, and control of sickness as well as the maintenance of physical and emotional well-being through the use of healthcare providers' services. Patient care is described as services provided to patients by health practitioners or non-professionals under guidance.

  • Scheduling Software Skills

    Scheduling Software just like the name implies is software used to schedule appointments and bookings for business executives and employees alike. The software is also known as appointment scheduling software or a meeting scheduling tool. With the help of this software, professionals can manage their schedules effectively without mixing things up.

Top Skills for an Administrative Assistant/Scheduler

Source: Zippia.com
  • Customer Service, 20.3%
  • Administrative Tasks, 11.0%
  • Patients, 10.9%
  • HR, 10.8%
  • Other Skills, 47.0%
Not sure which skills are really important?
3 Big Tips For Listing Skills On Your Resume
4

4. List Your Administrative Assistant/scheduler Experience

The most important part of any resume is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

Don't have any experience?
How To Show Your Experience On a Resume... Even When You Don't Have Any
Work History Example # 1
Administrative Associate
Wells Fargo
  • Guaranteed timely delivery of member communications by reviewing applicable regulations, prepared notes obtaining necessary approvals and identifying target members.
  • Increased productivity through effective PowerPoint presentations, and assured proposals and contracts were accurate for internal clients.
  • Maintained PTO and Payroll records, ordering and maintain supply inventory.
  • Researched discrepancies within databases to determine accuracy of previously input data, rectifying any incorrect entries.
  • Created a PowerPoint presentation for new in house services.
Work History Example # 2
Business Assistant
Express Services
  • Screened applicants for potential employment, developed a pool of candidates through networking and using company's database.
  • Utilized Software: Altiris, Lotus Notes, FedEx Ship Manager, UPS Worldship 2010, Operated Windows 7, F.A.S.T.
  • Trained and supervised junior attorneys and paralegals in investigation and diligence, drafting of pleadings, filing, and client communications.
  • Created presentations that served as primary communication vehicle to clients.
  • Leveraged executive time through seminar planning, execution and support.
Work History Example # 3
Clerk Specialist
US Postal Service
  • Provided direct support to the Postmaster General and Chief of Staff, obtaining Top Secret Security Clearance.
  • Assisted supervisors with written correspondence to ensure compliance with USPS standards.
  • Followed all safety procedures to ensure that USPS guidelines were completed.
  • Conducted daily inspections of postal equipment and facilitated repairs and maintenance.
  • Categorized mechanized MMP mail into labeled APCs (All- purpose containers acquired by the USPS for distribution purposes).
Work History Example # 4
Dispatcher/Administrative Assistant
Randstad USA
  • Monitored and operated industrial machines, shredding confidential documents for commercial clients.
  • Compiled and processed batches using mathematical processes into a database.
  • Created a system to track and record safety products and supplies using Excel, Word, and SharePoint for government client.
  • Provided adminstrative support such as creating Excel spreadsheets, Powerpoint presentations, filed, and typed business correspondence.
  • Supervised and trained 37 machine operators with daily plant responsibility.
5

5. Highlight Your Administrative Assistant/Scheduler Certifications On Resume

Certifications can be a powerful tool to show employers that you know your stuff. If you have any of these certifications, make sure to put them on your administrative assistant/scheduler resume:

  1. Certified Medical Interpreter - Spanish (CMI)
  2. Certified Medical Administrative Assistant (CMAA)
  3. Certified Medical Office Manager (CMOM)
  4. Word 2010 Certification

More Certifications For Administrative Assistant/Scheduler
6

6. Finally, Add a Administrative Assistant/Scheduler Resume Summary Or Objective Statement

A resume summary statement is a 1-3 sentence spiel at the top of your resume that quickly summarizes who you are and what you have to offer. In this section, include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to address skills and experiences that are emphasized in the job description.

Are you a recent grad?
Read our guide on how to write a resume summary statement

And If You’re Looking for a Job, Here Are the Five Top Employers Hiring Now:

  1. PepsiCo Jobs (4)
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  3. Apple Jobs (5)
  4. Nielsen Holdings Jobs (6)
  5. US Air Conditioning Distributors Jobs (4)

Common Administrative Assistant/Scheduler Resume Skills

  • Customer Service
  • Administrative Tasks
  • Patients
  • HR
  • Data Entry
  • Excellent Interpersonal
  • Patient Care
  • PowerPoint
  • Schedule Appointments
  • Surgery
  • Scheduling Software
  • Office Equipment
  • Word Processing
  • Front Desk
  • Patient Charts
  • Computer System
  • Patient Appointments
  • Insurance Verification
  • Provides Administrative Support
  • Schedule Changes
  • Meeting Minutes
  • EMR
  • Travel Arrangements
  • Telephone Calls
  • Hippa
  • HIPAA
  • Inbound Calls
  • Clerical Support
  • CPT
  • Staff Schedules
  • Medicaid
  • Surgical Procedures
  • Direct Calls
  • Expense Reports
  • Kronos
  • Multi-Line Phone System
  • PTO
  • Patient Registration
  • MRI
  • Insurance Benefits
  • Scheduling System
  • Administrative Functions
  • Service Calls
  • Insurance Coverage
  • Medical Procedures
  • Background Checks
  • Insurance Authorizations
  • Geotechnical
  • QuickBooks

Administrative Assistant/Scheduler Jobs

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Updated May 19, 2023