Administrative assistant jobs in Schenectady, NY

Do you thrive in a fast-paced & exciting environment? Do you have a passion for bringing joy to others? Do you want to be part of a company that not only cares for and uplifts their team members but also the community around them? Then Saratoga Casino Hotel may be the place for you! We offer highly competitive benefits and wages, opportunities for career growth, all in a fun & unique working environment. About Us: As the premier entertainment destination for the Capital Region, Saratoga Casino Hotel consistently strives to fulfil one promise to all of our guests, “To create special experiences one guest at a time.” If you would like to be part of the amazing team of people it takes to fulfil this special promise, Saratoga Casino Hotel welcomes you to apply! Your Role: Our successful Staff Accountant promotes outstanding relations with all guests and fellow Team Members by providing service in a friendly, swift, and responsible manner. They thrive in a team base environment where everyone consistently uplifts and supports each other through detail oriented work and regularly doing what it takes to ensure all necessary work completed. Keys to Success in this Role: Associates Degree in accounting required. Minimum two (2) years' experience in accounting or bookkeeping preferred. Must be able to problem solve and troubleshoot issues with minimum supervision. Must be organized, accurate with great attention to detail. Proficient in advanced Excel skills and experience with accounting and purchasing software (Great Plains and Stratton Warren a plus). Ability to effectively prioritize multiple assignments and meet deadlines. Ability to deal effectively with all levels of staff in a professional and respectful manner. Knowledge of accrual accounting procedures. Assist Accounting Manager and Property Controller in month end close processes, general ledger reconciliations, review financial statements, and various other duties as requested. Assist in monthly inventories. Preparation and review of General Ledger transactions. Provide support for subsidiary companies of parent. Assist with annual budget process. Maintain Fixed assets and Prepaid schedules. Assist in our insurance policies review and compliance. Performs all other duties as assigned. Promotes outstanding customer relations. Able to lift and carry 30 lbs. occasionally. Able to work weekends and holidays as required. Why Saratoga Casino Hotel? Competitive Medical, Dental, & Vision Insurance Vacation & Sick Time That Promote Work/Life Balance Company Paid Life Insurance 401(k) with 4% Match Free Employee Assistance Program Attendance Bonus Robust Employee Recognition Program $20.00 YMCA Memberships. Local and National Discount Programs Through EAP & Tickets@Work STASH Hotel Partner Program Offering $69 per Night Hotel Across North and South America. Unlimited growth potential Delicious FREE Meals in Our Team Dining Facility

The Assistant is responsible for providing executive level administrative support to attorneys of the Firm by effectively managing day-to-day activities, the flow of information and maximizing their attorneys' time and productivity. Essential Job Duties & Responsibilities Foster open and frequent communication with assigned attorneys and keep them informed of upcoming commitments and responsibilities, including assisting in meeting targets and deadlines Serve as first point of contact as it relates to calendar management (e.g., managing attorneys' internal/external meetings, events and travel arrangements). Act as the gatekeeper for prioritizing conflicting needs Draft, edit and proofread emails Develop a strong understanding of each attorneys' work, Firm practice groups and cultivate a professional network of peers across the Firm Create client matter intake forms and assist with billing preparation alongside our finance team Assist attorneys with administrative tasks including preparing their diaries, processing Chrome River expenses, and keeping contact lists up to date Monitor tracking and recording of travel and expense reimbursement requests Assist with document production (e.g., redlining, formatting, creating presentation materials), organize and maintain key documents in the appropriate workspaces in the document management system (i.e., iManage Work) Liaise with other departments and interact with clients on attorneys' behalf Perform notary duties Perform other duties as assigned Education Required Bachelor's degree or equivalent experience Preferred Bachelor's degree in legal studies, business or related field preferred Skills and Experience Required 2+ years of executive assistant experience, preferably in a law firm or in professional services Excellent interpersonal skills and a professional demeanor; ability to work effectively with all levels of Firm personnel and stakeholders Strong written and verbal communication skills Strong attention to detail with the ability to proofread written materials and presentations Ability to multi-task efficiently and effectively Demonstrated ability to work independently and collaboratively as part of a team Strong knowledge of Microsoft Office Suite and tech-savvy with the ability to learn new technologies Demonstrated ability to develop intimate knowledge of assigned attorneys' work habits and preferences by anticipating their needs and shepherding work forward with limited direction Familiarity with collaboration tools such as Microsoft Teams, Zoom, etc. Possess sound judgment and discretion when handling confidential and sensitive information Flexibility and adaptability to handle changing priorities and deadlines Certified Notary Public (License must be obtained within 6 months of hire) Salary Information NY Only: The estimated base salary range for this position is $90,000 to $110,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Simpson Thacher will not sponsor applicants for work visas for this position. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at ******************************************** Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #LI-Hybrid

Job DescriptionDescription: Conifer Park is looking for a Part Time secretary to join our outpatient team in Schenectady, NY. In this role, you will provide administrative support to the outpatient staff including answering telephones, screening calls, and responding to requests from patients and staff as well as making and confirming appointments, schedules and coordinating special meetings. Part Time: Tuesdays & Thursdays 7:00am to 3:30pm & Saturdays 7:00am to 12:30pm. Requirements: High School Diploma or GED with 1-3 years clerical experience. Must be proficient in typing and have excellent communication and computer skills required. CPR is required within 6 months of hire. We offer competitive wages, benefits, and a pension plan in a supportive working environment. Background checks, pre-employment & drug screenings required. We are an equal opportunity employer according to current standards. INDLP

Bilingual (Korean/English) Admin Support Associate (Entry Level) Industry: Food Manufacturing We are seeking two bilingual KoreanEnglish Admin Support Associates to join a growing food manufacturing business based in Troy, NY. This role is ideal for candidates with 0 to 2 years of experience who are eager to gain hands-on experience in business operations and administrative coordination. Role Snapshot: Provide day-to-day administrative and office support Manage scheduling, meeting coordination, and documentation Support reporting and vendor communications Assist with interpretation and translation (Korean and English) Maintain organized records and facilitate internal communication Qualifications: Bilingual proficiency in Korean and English (verbal and written) Strong organizational and communication skills Detail-oriented, proactive, and reliable Bachelors degree preferred (Business, Administration, or related field) Work authorization: US Citizen, Permanent Resident, EAD, or OPT acceptable Why Join: You will be part of a collaborative team supporting international operations and cross-cultural business growth in the food manufacturing industry. This is an excellent opportunity to build your career in a stable and expanding company with global reach. Interested candidates may apply directly or contact us to learn more.

Job DescriptionSalary: $25.00 / hour to $35.00 / hour Columbia Development Companies is a real estate development firm in Albany, NY. We have an immediate opening for a part-time Administrative Assistant position. This office-based position would be approximately 20 hours per week. The hourly wage is $25.00/hour - $35.00/hour BOE. Key Responsibilities: Executive Support: Manage calendars, schedule meetings, arrange travel, and prepare for meetings. Administrative Duties: Handle correspondence, manage confidential documents, process expense reports, maintain organized files and other critical information. Transaction Support: Coordinate paperwork including sending packages, and act as a liaison between clients and co-workers. Communication and coordination: Answer phones, greet clients, manage mail, track timelines and deliverables. Data management: Assist with data entry and accuracy for reports. Qualifications/Skills: Expertise in Microsoft Office Suite. Strong written and verbal communication skills. Cheerful outlook & flexibility. Ability to work under pressure and multitask. Exceptional organizational skills. We offer a state-of-the-art gym on premises, paid sick leave, and eligibility to participate in our 401(k) plan. Qualified candidates should submit their resume to ***************** 12203 E.O.E.

At Curaleaf, we're redefining the cannabis industry with a strong commitment to quality, expertise, and innovation. As a leading global cannabis provider, our brands-including Curaleaf, Select, and Grassroots-offer premium products and services in both medical and adult-use markets. Join us at Curaleaf to be part of a high-growth, purpose-driven company that champions corporate social responsibility through our Rooted in Good initiative, supporting community outreach and positive change. Here, you'll have the opportunity to make a meaningful impact, drive innovation, and help shape the future of cannabis. Administrative Assistant Starting Pay: $23.00/ hr Location: Ravena, NY Shift: 7am - 3:30pm | Monday - Friday Administrative Assistant Job Description: We are seeking individuals who are passionate about making a difference in the work they do and will help support our company vision "To be the world's leading cannabis company by leading the world in cannabis education, accessibility, and customer satisfaction with high-quality products backed by science." You will have an opportunity to be recognized for your talent and expertise while contributing to the success of key strategic initiatives in support of our Mission "To improve lives by providing clarity around cannabis and confidence around consumption." We are seeking an Administrative Assistant to join our team. Responsibilities: General administrative duties within a cultivation and manufacturing environment. Label creation of all product SKU's to be delivered to manufacturing to meet the agreed upon schedule. Work on general and special projects for the management team Provide widespread support to visitors including escort throughout the facility as required. Provide administrative support and help throughout the organization as needed to include: Mail, filing systems, ordering office equipment/supplies Scheduling and coordinating meetings/appointments and conference calls Recording notes and meeting minutes as needed • Crafting and sending out facility-wide electronic notices Update and/or enforce and maintain general office procedures Provide general notice communication to various departments Coordinate and support various employee engagement events Maintain a pleasant disposition when greeting visitors, guests and members of the Curaleaf team Gathering and shipping production materials, collateral, packaging, etc. Data entry/data management Prepare meeting materials and assist with the development of PowerPoint, Adobe and Microsoft Word presentations Ensure Kitchenette and Breakroom supplies are stocked. Perform all other duties as assigned. Required Experience and Skills: High School education (college preferred) Proven 3-5 years of administrative experience Experience working in a manufacturing environment preferred Expert knowledge of MS Office (Word, Excel, PowerPoint) Hands on experience with office machines (e.g., printers, multi-line phone system) Excellent time management skills and ability to multi-task and prioritize work. Attention to detail and problem-solving skills • Excellent written and verbal communication skills Strong organizational planning skills in a fast-paced environment A creative mind with an ability to suggest improvements Must be a self-starter and work independently. Must manage own time effectively Must be at least 18 years of age Facility Environment: Allergen warnings - Potential exposure to dust, pollen, and plant pathogens. Exposure to cleaning solvents, such as high volumes of isopropyl alcohol. All jobs require daily use of provided PPE, such as masks, hair nets, beard covers, respirators, boot covers, scrubs, non-slip shoes, and Tyvek suits as necessary. Ability to work in confined spaces Exposure to loud noises, including but not limited to air compressors, packaging equipment, and alarms. Exposure to CO2 manufacturing procedures at OSHA approved CO2 levels High stress tolerance, adaptable, ability to work in an ever-changing environment, flexible New York Hiring Range$23-$28 USD What We Offer: Career Growth Opportunities Competitive Pay and Benefits Generous PTO and Parental Leave 401(K) Retirement Plan Life/ Disability Insurance Community Involvement Referral Bonuses and Product Discounts Benefits vary by state, role type, and eligibility. Follow us on Social Media: Instagram: @curaleaf.usa Twitter: @Curaleaf_Inc LinkedIn: Curaleaf LinkedIn Curaleaf Holdings, Inc. (TSX: CURA) (OTCQX: CURLF) ("Curaleaf") is a leading international provider of consumer products in cannabis with a mission to enhance lives by cultivating, sharing, and celebrating the power of the plant. As a high-growth cannabis company known for quality, expertise and reliability, the Company, and its brands, including Curaleaf, Select, Grassroots, JAMS, Find and Zero Proof provide industry-leading service, product selection and accessibility across the medical and adult-use markets. Curaleaf International is the largest vertically integrated cannabis company in Europe with a unique supply and distribution network throughout the European market, bringing together pioneering science and research with cutting-edge cultivation, extraction, and production. Home | Curaleaf | Cannabis with Confidence Our Vision: To be the world's leading cannabis company by consistently delivering superior products and services and driving the global acceptance of cannabis. Our Values: Lead and Inspire. Commit to Win. ONE Curaleaf. Driven to Deliver Excellence. Curaleaf is an equal opportunity employer. Curaleaf recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, gender identity, sexual orientation, physical ability, age, veteran status, and other protected status as required by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Individuals adversely impacted by the war on drugs are encouraged to apply. Current Curaleaf employees should apply for open positions through our Internal Job Board, which can be accessed via the link on The Leaf.

Full-time Description Self-Direction Administrative Assistant Purpose: To provide confidential, accurate, and timely secretarial support to the Director and/or department you are supporting. To ensure communication and documentation is handled in a professional and confidential manner. To act as a liaison between the employees and the Director you support. Status: Non-Exempt Qualifications: High School diploma required, Associate's Degree preferred. One [1] year clerical experience. Ability to accurately and timely perform data entry and filing duties. Edits work for spelling and grammar, presents numerical data effectively and is able to accurately read and interpret written information. Monitors own work for quality. Ability to organize and prioritize work; uses time efficiently. Ability to work independently. Ability to maintain confidentiality. Strong typing and computer skills. Experience with Microsoft Office Products (Word, Excel, Outlook); proficiency in Word and Excel required. Adapts to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays or unexpected events. Demonstrated ability to communicate effectively in oral and written form. Excellent verbal and written communication skills. Excellent organizational, time management, and interpersonal skills, as well as attention to detail. Adherence to Agency policies including Attendance Policy. Valid NYS Driver's License acceptable to Agency insurance standards, preferred. Maintenance of valid insurance and registration and provide proof of insurance if using own vehicle. Physical/Cognitive Requirements: Sitting for extended periods of time. Use of computers and/or writing for extended periods of time. Exposure to office equipment/chemicals. Bending, reaching, pulling, and pushing in the course of filing and miscellaneous clerical work. Speaks clearly and remains calm in stressful or demanding situations. Responsible to: Department Director/Designee Essential Functions: To act as a liaison between the employees and the Director you support. To assist with the management of the Director's/Assistant Director's calendar/schedule(s) and phone/messages, assuring appropriate access to Director/Assistant Director by others. To accurately, timely, and confidentially type/file/copy/distribute materials for Director/Assistant Director, as requested. To coordinate and ensure dead filing and storage. To type/file/copy/fax/distribute material for the Director of Independent Services and Self Direction staff including Start Up and Support Brokers, Fiscal Intermediaries and other Self Direction staff as requested. To update personal information sheets as directed. To prepare and maintain any files, binders, books, records for the department as requested by the Director. To perform paper and system audits as necessary/requested. To take and maintain accurate meeting minutes. Ensure filing is done accurately and timely. To assist with data entry/report creation and running/databases/clerical functions, as assigned. To assist with secretarial coverage for the Executive Director and Front Desk/Reception coverage as necessary. To assist with Agency mail distribution, confidentially and accurately, as necessary. Any and all other related duties as requested/required by supervisor(s). What we offer: Flexible Schedules A diverse and inclusive team that will support and appreciate you. Excellent Benefits that include medical, dental, wellness and 403B Retirement Paid Time off (40 hours after 90 days and 160 hours after your first year for Full-Time Employees). Employee Assistance Program Weekend and Overnight Differentials. Career Advancement Opportunities Company Paid Training Opportunities to earn more based on experience Salary Description $20.00- $26.00 per hour

We're seeking an Administrative Assistant to join our client's team in Albany, NY! Responsibilities of the Administrative Assistant: Respond to customer inquiries via phone and email Gather and organize client information to support sales efforts Greet visitors and maintain the reception area Restock supplies and place office orders Generate customer proposals and track order status Help schedule installations and coordinate logistics Review vendor acknowledgments and resolve discrepancies Assist with warranty resolution and customer support Enter products into the inventory/order system Support accounting tasks such as invoicing and payment collection Provide backup for HR-related duties as needed Qualifications of the Administrative Assistant: Bachelor's degree in Business Administration or related field preferred (Associate's degree with strong experience will be considered) 1+ years of relevant office experience Prior experience in construction, contracting, warehousing, or logistics a big plus Familiarity with order entry and inventory software Proficient in Microsoft Office, especially Outlook, Word, and Excel Excellent communication and organizational skills Able to manage multiple priorities in a fast-paced environment Comfortable working in an open-office showroom setting Pay for this position is commensurate with experience and education, ranging roughly from $25-30/hr. To see a full listing of all our open positions, please visit: ****************************************************** red Shift Recruiting is the region's premier recruiting agency with over 100 years of combined experience in the recruiting field. We specialize in permanent, temporary, and temp-to-hire positions. Our superior service combined with our highly qualified and carefully selected bank of candidates sets us apart.

An Administrative Assistant is committed to professionalism, timeliness and quality in the completion of all deliverables. They will work in close collaboration with the VP, Operations, Project Managers and other internal and external stakeholders, providing a mix of executive, project, office, team and accounting support. Responsibilities: Support general administrative tasks, such as filing, preparing documents, scanning records, reserving conference rooms for meetings, and maintaining organized office systems. Answering and directing phone calls. Greeting and directing visitors. Maintain and order office, shipping and other supplies as needed. Coordinate field employee onboarding including processing new hire paperwork and establishing accounts for safety training and orientation. Manage Manpower requests to IBEW and maintain daily manpower sheet. Support the accurate and timely processing of payroll by running weekly payroll reports, maintaining timesheets, and tracking and reporting weekly PTO usage. Assist project managers with billing, risk management documents, fleet department reports, and with schedule preparation utilizing Microsoft Project (Training will be provided). Collect data/paperwork from field foreman (Safety Audits, 2 week look ahead). Assist project managers by writing memos and printing panel schedules. Key Competencies: High level of proficiency with MS Office Suite/MS 365, specifically Word, Excel, Outlook, and PowerPoint. Strong interpersonal skills and a commitment to teamwork, with an ability to communicate effectively with all internal and external stakeholders. High attention to detail and commitment to accuracy. Strong organizational skills with the ability to manage your time effectively and prioritize tasks to meet a range of deadlines. Education and Experience: Associate or bachelor's degree in a business discipline preferred. 3-5 years of professional, administrative or project coordination experience. Relevant experience in the construction industry is highly valuable. Compensation: The minimum and maximum hourly rate of pay that O'Connell Electric Company, Inc. believes in good faith to be accurate for this position at the time of this posting is between $23.00 to $28.00 per hour. It is important to O'Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. O'Connell Electric aims to reward performance and attract top talent with competitive, fair pay and benefits. Please note that the top of the salary range represents exceptional, and/or experienced candidates, which meet all required qualifications. Offers take the candidate's knowledge, skills, abilities, and experience into account. Equal Opportunity: O'Connell Electric is an equal opportunity employer and prohibits discrimination and harassment of any type. O'Connell Electric affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Are you the Front Office Management Intern who embraces a service with twist, has a passion for people, and who enjoys the vibrant atmosphere of nhow Amsterdam RAI, 'the cultures hub'? social hub. design hotel. the place to be. nhow Amsterdam RAI is a social and multicultural hub for globetrotters, business travelers, and Amsterdam locals. The iconic building, facing the various wind directions, symbolizes the melting pot the city of Amsterdam has always been and continues to be. The impressive 91-metre-tall building is in the Zuidas district, right next to the RAI Amsterdam Convention Centre, offering its guests a dynamic headquarters and home base. For this iconic social hub, we are looking for a Front Office Management Intern who is enthusiastic, energetic, and proactive, and who is ready to take part in a dynamic design hotel. You will be the memory-maker by creating elevated stay of our guests. What's in it for you (spoiler: a lot!) * Compensation of € 750 gross per month for all your hard work, based on full-time hours; * Free online & offline training organized by our own University; * Refer-a-friend bonus (500 EUR); * Employee rates differing from 36 euros in all our hotels worldwide, 30% discount in the F&B outlets, and Friends & Family discount up to 25%. Various discounts in (web)shops; * Welcome @ Work; dine, spend the night, and have breakfast in your own hotel for 2; * Team building events, trips and holiday parties; * The opportunity to grow within our company worldwide. What makes you the perfect fit for this bold journey? * You are currently studying a bachelor's degree in hospitality, tourism or similar; * You have worked in hotel reception before for at least 6 months; * You are available for at least 6 months; * You can work independently, without the need for close supervision; * You get energy from working with (international) guests and colleagues; * You have a good command of the English language. What part will you play in creating the unforgettable? As a Front Office Management intern you will learn all there is to learn about the following departments: reception, guest relations, and duty management. This position will be a combination of hands-on operational duties such as supporting colleagues from these departments on the floor. You will also learn the back-of-house and supervisory tasks such as handling complaints, answering guests' reviews, doing inventories, monitoring quality, monitoring work of the team, etc. On top of that, you will be actively brushing up on your leadership skills by learning to give constructive feedback, working across departments, participating in the manager's meetings and much more. Are you looking for a new challenge? Apply now! Minor Hotels Europe & Americas is dedicated to fostering an inclusive working environment where every individual is valued and equally encouraged. We warmly welcome individuals from all backgrounds and abilities.

Department/Unit: Pharmacy Work Shift: Day (United States of America) Salary Range: $46,220.72 - $64,709.01 The Administrative Support Associate's role is integral to the smooth and efficient operation of the department. Administrative Support Associates are responsible for non-clinical functions including managing the office, as well as, ordering supplies, performing clerical duties, and coordinating communication in the patient care area. Provides administrative and clerical support to the Patient Care Service Director and Associate Patient Care Service Director by assisting in the preparation of reports, correspondence, scheduling of meetings, maintaining files and special projects as assigned. Provides clerical support to the supervisors and Director of Pharmacy for South Clinical Campus. ESSENTIAL DUTIES AND RESPONSIBILITIES: Include but are not limited to the following: * Coordinates unit communications * Answers the telephone and patient intercom * Greets visitors * Manages schedules * Coordinates and relays information to staff * Operate basic office equipment (fax, photocopier, printer, scanner, calculator), and demonstrate * Basic computer skills. * Data entry * Manage Human Resources and payroll paperwork * Prepare reports * Organizes and schedules the activities of the Patient Care Service Directors and Associate Patient Care Service Director. * Provides clerical support to the Patient Care Service Directors, Associate Patient Care Service Director, Supervisors and Director of Pharmacy - South Clinical Campus, Medication Use QIT Committee and Pharmacy Value Analysis Committee. * Maintains and processes employee Kronos and pharmacist salaries and overtime along with other personnel records including CLT use, health service requirements, etc. * Arranges appointments and schedules meetings. * Responsible for ordering departmental supplies and functions as a liaison with vendors to follow up on problems, shortages, replacement products, etc. * Handles and screens various questions and problems of departmental employees and others who deal with the department. * Plans and executes special reports under the direction of the Patient Care Service Director. * Handles distribution of paychecks, reports and other communications. * Assists or acts as a liaison with anyone requiring or requesting assistance. * Tracks APRs coming in to the department ensuring their timely completion and return to Human Resources. * Tracks employees' physical and safety requirements and ensures compliance. * Maintains departmental files, policy and procedure manual, job descriptions, PARS forms. * Maintains pharmacist and pharmacy licenses/registrations, Controlled Substance license/registration, alcohol license for AMC and South Clinical Campus, as necessary. * Coordinates departmental meetings/staff in-services. * Coordinates/schedules use of the pharmacy conference room. * Interacts with New York State offices including Department of Health, NYS Board of Pharmacy, NYS Bureau of Controlled Substances. * Interacts with Albany College of Pharmacy students and faculty, coordinates pharmacy student externships/Pharm.D. rotations, safety, HIPAA, security ID badges, inservices. * Coordinates Leaves of Absence and Family Medical Leave for department employees. * Assists with other functions as required. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Pay Range: $18.97 - $25.30The Administrative Assistant is responsible for providing administrative support to ensure the efficient operation of the business. This role involves supporting managers and employees at all levels through a variety of tasks related to organization and communication. Will be responsible for coordinating meetings and employee events. Will be responsible for building management, including coordination with Facilities, Technology, Security, and other departments. Handles the coordination of internal and external communications. Will be responsible for assembling materials for reports to senior management, ensuring all tasks are completed accurately and delivered with high quality and in a timely manner.Education/Experience Associate's degree in business or related field and/or equivalent work experience. Minimum of 2 years of relevant experience in an administrative support role with an emphasis on confidentiality. Valid driver's license and reliable transportation are required. Skill and Abilities Proficient computer skills: Word, Excel, Power Point, Adobe, Microsoft Teams, etc. Excellent oral and written communication, negotiation and relationship-building skills Reliability and discretion Excellent customer service skills Adaptability Organizational skills Problem solving and resourcefulness Initiative Unique Job Requirements As business needs require, the Administrative Assistant will run office-related errands. Tasks Performed 40% Administrative Support: Provides a full range of administrative support to various levels of management. This includes, but is not limited to, answering and directing phone calls; greeting and assisting visitors; coordinating meetings; and arrange logistics for meeting and events. 20% Meeting and Event Coordination: Scheduling and planning, acting as point of contact for meeting and event inquiries, coordinating logistics and vendors, may require providing on-site support and gathering post-event feedback. 20% Office Management: Oversees the maintenance, security, and safety of building, while maintaining a clean and enjoyable working environment. Retains accuracy of all floor plans. Ensures equipment is running properly, organizes office operations and procedures. 15% Report Management: Responsible for preparing documents, reporting and presentations for management and projects and initiatives. 5% Other duties as assigned. Physical Requirements: Communicate effectively with internal and/or external customers Stationary 75% of time or greater Move Objects to Maximum 10 lbs Why Work at NBT At NBT we empower people to grow, innovate, and thrive through meaningful work, a supportive culture and opportunities to make a real impact in your community - because your success drives our success. Wellbeing At NBT, we value and support your wellbeing by offering generous time-off policies, wellness initiatives and flexible work arrangements, so you can thrive both personally and professionally. Community Involvement NBT believes community involvement fosters our success and the success of those around us. Through volunteer service and charitable partnerships, we empower our employees to make a positive impact beyond the workplace. Culture NBT believes in creating a workplace where every voice matters and every team member feels empowered to contribute. With supportive leadership, we foster an environment where employees are connected, inspired, and valued. Career Development Whether you're just starting your career or serve in a senior leadership role, your growth and development are our priority. NBT provides a wide variety of development programs and tools for you to reach your full potential. Total Rewards NBT recognizes and rewards your contributions with competitive compensation, comprehensive benefits and performance-based incentives - ensuring you feel valued every step of the way. Business Stability NBT has built a reputation as a stable financial institution by growing our people and our business, evolving our processes and managing risk. We've weathered the market's ups and downs for over 165 years, all while charting a well-defined growth plan. Benefits for Full-Time Employees: Generous Paid Time Off: At least 22 days annually, prorated in the year of hire. Parental Leave: Six weeks of paid leave at 100% of your salary. Comprehensive Medical Coverage: Includes employer contributions to HSA for High Deductible Health Plan participants. Dental and Vision Coverage: Ensuring your overall health and well-being. Flexible Spending Accounts: For healthcare and dependent care expenses. Employer-Paid Disability Coverage: Both short-term and long-term, with an option to purchase additional long-term coverage. Life Insurance: Employer-paid basic life insurance, with an option to purchase supplemental coverage. Voluntary Benefits: Including hospital, accident, and critical illness coverage. Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan to help secure your future. Adoption Assistance: Supporting your growing family. Tuition Reimbursement: Invest in your education and career growth. Employee Assistance Program (EAP): Access to support and resources. Financial and Banking Services: Various benefits and financial planning assistance. Benefits for Part-Time Employees Working 20+ Hours/Week: Medical Coverage: Includes employer contributions to HSA for High Deductible Health Plan participants. Generous Parental Leave: Six weeks of paid leave at 100% of your salary. Benefits for All Part-Time Employees: Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan for employees who work at least 1,000 hours in a calendar year, all designed to help secure your future Paid Sick and Safe Leave: For your health and safety. Employee Assistance Program (EAP): Access to support and resources. Financial and Banking Services: Various benefits and financial planning assistance. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or assume sponsorship of an employment Visa at this time.

Job 1,2,3,4- Certification Unit/Reproduction Unit • Assist in the processing of orders for birth, death, marriage and dissolutions certificates • Pulls fiche cards, makes white copies, produces records for paid batches. • Assist in managing VitalChek orders and updating database with order comments • Seals and enters safety paper for paid batches, VitalChek orders, gratis requests, and overnight requests • Sort and mail orders to NYC Bureau of Vital Records as needed • Keys and verifies all amended and corrected birth and death certificates scanned for FileNet • Interfile current vital event certificates • Other clerical duties as needed to help fulfill orders for vital records Job 5 - Correction/Amendment Unit • Types Amendment cases from books, FileNet and SPDS • Audits and mails certificates to local registrars and applicants • Files sealed records and CCFS (Court Ordered Paternity) • Review and fulfill correction orders to birth certificates • Opens, sorts, searches and files all incoming mail for Correction Unit/Amendment • Assist in record searches for tracking and verifying vital event records for internal/external stakeholders View all jobs at this company

Job Description The Daughters of Charity is a senior living community for the retired Sisters of the Daughters of Charity Ministries offering independent, assisted and memory care. We are located in Menands, NY, in a wonderful parklike setting. We're looking for a dependable Administrative Assistant to support our Management Staff and help keep our Albany campus running smoothly. This role is ideal for someone who enjoys being a go-to resource, staying organized, and creating a positive experience for staff and visitors alike. Discretion, professionalism, and a friendly demeanor are key. This is a part time, benefit-eligible position, with an onsite schedule of Tuesday, Wednesday and Thursday. What You'll Do• Provide administrative and clerical support to management and committees• Prepare correspondence, reports, and meeting minutes• Maintain files, records, and confidential information• Answer phones, greet visitors, and provide receptionist coverage as needed• Receive and distribute mail and process outgoing shipments• Order office supplies, maintain inventory, and coordinate equipment service• Assist with hospitality requests, campus events, and travel arrangements• Support day-to-day office operations and pitch in where needed What We're Looking For• Prior administrative or office support experience preferred• Strong organization, communication, and attention to detail• Comfortable using standard office technology and software• Ability to handle sensitive information with discretion• Reliable, adaptable, and team-oriented Come Join Our Team! Exciting Changes are in the Air! Daughters of Charity Ministries, Inc. may obtain "consumer reports" about you from a consumer reporting agency for employment purposes. A "consumer" report is a background screening report that may contain information regarding your criminal history, sex offender registry status, credit history, employment history, education verification, driving history, professional licenses, and other information about you. It may bear upon your character, general reputation, personal characteristics, and/or mode of living.

Applications to be submitted by December 18, 2025 Compensation Grade: H95 Compensation Details: Minimum: $16. 00 - Maximum: $16. 00 Hourly Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions). Department (OPH) CEH - Bureau of Environmental & Occupational Epidemiology Job Description: Responsibilities Health Research, Inc. is seeking an Hourly Project Assistant I to join the NYS Birth Defects Registry to conduct surveillance activities of children born with birth defects to increase quality and completeness of birth defect data. You will be part of a dedicated and dynamic team of public health professionals conducting surveillance on major birth defects. This work directly contributes to understanding trends in birth defects as well as research on causes and prevention of these conditions that collectively affect thousands of children in NYS every year. Responsibilities of this position include carefully assessing if reports of children with birth defects meet eligibility criteria, assigning medical codes based on birth defect descriptions, and comparing records. You may also assist with hospital audits, quality improvement projects, conducting hospital outreach, and other appropriate related duties as requested. Minimum Qualifications Undergraduate or graduate student enrolled in Public Health or related field; OR three years of relevant work experience. Preferred Qualifications Experience with Microsoft Office Suite (Excel, Teams, Outlook, Word), Work experience, or academic knowledge of birth defects Experience preparing written materials Experience performing accuracy-dependent tasks such as data entry, recordkeeping, scheduling, document review, quality checks, or work requiring adherence to protocols. Conditions of Employment Hourly, grant funded position expected to last through 5/29/2026. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required. Valid and unrestricted authorization to work in the U. S. is required. Visa sponsorship is not available for this position. The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. Telecommuting will be available. HRI participates in the E-Verify Program. Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans www. healthresearch. org About Health Research, Inc. Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities. HRI offers a robust, comprehensive benefits package to eligible employees, including: Health, dental and vision insurance - Several comprehensive health insurance plans to choose from; Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit; Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave; Tuition support - Assistance is available for individuals pursuing educational or training opportunities; Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; And so much more! As the Executive Director of Health Research, Inc. (HRI), I would like to welcome you to HRI's career page. HRI's mission is to build a healthier future for New York State and beyond through the delivery of funding and program support to further public health and research programs in support of the New York State Department of Health, Roswell Park Comprehensive Cancer Center and other entities. This achievement is made possible through the recruitment of highly talented and qualified individuals. As an Equal Opportunity and Affirmative Action employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law. HRI is committed to fostering an environment that encourages collaboration, innovation, and mutual respect and we strive to ensure every individual feels welcomed and appreciated. We invite you to explore and apply for any open positions that align with your interests. --- If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting HRI Human Resources at hrihr@healthresearch. org or **************.

Health Advocates Network is currently seeking a Administrative Assistant to work at a facility in Albany, NY. These are registry positions with our company. Pay Rate: $18 / hour *W2 Shift details: M-F 9:00 AM - 5:00 PM MINIMUM QUALIFICATIONS: - Working knowledge and experience with Microsoft Office; may include Word, Excel, Access, Outlook and Power Point. - Experience answering telephone calls in a professional manner. PREFERRED QUALIFICATIONS: - Strong verbal communication skills. - Good organizational skills and attention to details. - Ability to work on multiple tasks within a given day. - Experience with professional medical conduct process. Administra ve Assistant Job Duties and Responsibilities 1. Prepare requests for medical records including identifying correct template letter, identifying complete patient information, identifying appropriate treatment dates, identifying correct facilities or practice locations, and including appropriate enclosures. 2. Prepare Quality Assurance requests including identifying the correct subject information, identifying the appropriate time period and including the appropriate enclosures. 3. Preparing complainant contact letters within required time frames. 4. Prepare subpoena including the appropriate subject information, outline of investigative material and correct assigned case investigator. Pull and scan all appropriate files, as identified in documentation and complete certification process with Director of Investigations or their delegate. 5. Track all requests and follow up within statutory timeframes including ensuring appropriate certified mail documentation meets the due process timelines and place documentation in electronic and physical investigative files. 6. Coordinate, prepare, and execute scheduling of meetings, agendas, meeting minutes, and memos. 7. Prepare response letters for executive correspondence, communication with other agencies, or other external parties. 8. Complete and submit confidential data requests as assigned, including tracking and following up to ensure receipt of all data elements. 9. Schedule investigative meetings both in person and remotely. 10. Update investigative requests in investigative management electronic system- iTrak 11. Coordinate the provision of medical records and documentation to Medical Expert consultants in the investigative process utilizing HCS SFT or encrypted USB Flash Drives and follow up within required timeframes to ensure secure receipt. 12. Manage incoming investigative telephone calls, oversee all certified mail and tracking, oversee the tracking and distribution of all investigative mail, complete the scanning and processing of investigative documentation, and maintaining the OPMC calendars. 13. Create and manage all tracking logs 14. Make required investigative updates on OPMC SharePoint Benefits: -Medical -Dental -Vision -Term Life -Short-Term Disability Coverage -401K If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Jonathan (Monday-Friday 8:30 AM-5:00 PM PST).

We are a growing, fast-paced property management office seeking an Office Assistant to join our team in Cheshire, MA. The ideal candidate will be enthusiastic, dependable, self-motivated and highly organized. The applicant will support local managers and employees on daily tasks as needed, greet clients, professionally present available units, and properly secure lease agreements. Responsibilities \tMaintain accurate knowledge of inventory in areas such as rent pricing, lease expirations, knowledge of surrounding neighborhoods \tPerform ongoing routine inspections of all vacant units throughout the turnover process to ensure the residence is ready in accordance with company standards \tList and maintain available units into company software and other available marketing outlets \tSchedule appointments to meet and sign all lease paperwork, accept rental payment and complete move-in orientation \tProvide outstanding customer service including assessing and resolving customer problems and professionally handling telephone and walk-in inquiries \tMaintain required tenant documentation in a neat and orderly manner as directed by management \tControl delinquencies by phone and letters on a scheduled basis including sending out monthly statements \tMake regular assessment of the condition of the property and resolves maintenance and cleaning issues \tProvide general assistance of the office including but not limited to opening and closing the office on time each day, keeping and balancing petty cash, making daily bank deposits and preparing daily, weekly and monthly reports as required by management \tThe responsibilities of this position are subject to change at any time due to the needs of the business. Requirements and skills \tSection 8/MSHDA experience \tMust have a dynamic and outgoing personality \tSuperior verbal and written communication skills \tExcellent attention to detail is a must \tProficiency in Microsoft Office \tReliable personal transportation \tHighly organized with an aptitude for sales \tDemonstrated ability to work with a wide variety of people \tVariety of other tasks and projects assigned at any time. $16.00 - $18.00 Hourly

At Curaleaf, we're redefining the cannabis industry with a strong commitment to quality, expertise, and innovation. As a leading global cannabis provider, our brands-including Curaleaf, Select, and Grassroots-offer premium products and services in both medical and adult-use markets. Join us at Curaleaf to be part of a high-growth, purpose-driven company that champions corporate social responsibility through our Rooted in Good initiative, supporting community outreach and positive change. Here, you'll have the opportunity to make a meaningful impact, drive innovation, and help shape the future of cannabis. Administrative Assistant Starting Pay: $23.00/ hr Location: Ravena, NY Shift: 7am - 3:30pm | Monday - Friday Administrative Assistant Job Description: We are seeking individuals who are passionate about making a difference in the work they do and will help support our company vision "To be the world's leading cannabis company by leading the world in cannabis education, accessibility, and customer satisfaction with high-quality products backed by science." You will have an opportunity to be recognized for your talent and expertise while contributing to the success of key strategic initiatives in support of our Mission "To improve lives by providing clarity around cannabis and confidence around consumption." We are seeking an Administrative Assistant to join our team. Responsibilities: General administrative duties within a cultivation and manufacturing environment. Label creation of all product SKU's to be delivered to manufacturing to meet the agreed upon schedule. Work on general and special projects for the management team Provide widespread support to visitors including escort throughout the facility as required. Provide administrative support and help throughout the organization as needed to include: Mail, filing systems, ordering office equipment/supplies Scheduling and coordinating meetings/appointments and conference calls Recording notes and meeting minutes as needed • Crafting and sending out facility-wide electronic notices Update and/or enforce and maintain general office procedures Provide general notice communication to various departments Coordinate and support various employee engagement events Maintain a pleasant disposition when greeting visitors, guests and members of the Curaleaf team Gathering and shipping production materials, collateral, packaging, etc. Data entry/data management Prepare meeting materials and assist with the development of PowerPoint, Adobe and Microsoft Word presentations Ensure Kitchenette and Breakroom supplies are stocked. Perform all other duties as assigned. Required Experience and Skills: High School education (college preferred) Proven 3-5 years of administrative experience Experience working in a manufacturing environment preferred Expert knowledge of MS Office (Word, Excel, PowerPoint) Hands on experience with office machines (e.g., printers, multi-line phone system) Excellent time management skills and ability to multi-task and prioritize work. Attention to detail and problem-solving skills • Excellent written and verbal communication skills Strong organizational planning skills in a fast-paced environment A creative mind with an ability to suggest improvements Must be a self-starter and work independently. Must manage own time effectively Must be at least 18 years of age Facility Environment: Allergen warnings - Potential exposure to dust, pollen, and plant pathogens. Exposure to cleaning solvents, such as high volumes of isopropyl alcohol. All jobs require daily use of provided PPE, such as masks, hair nets, beard covers, respirators, boot covers, scrubs, non-slip shoes, and Tyvek suits as necessary. Ability to work in confined spaces Exposure to loud noises, including but not limited to air compressors, packaging equipment, and alarms. Exposure to CO2 manufacturing procedures at OSHA approved CO2 levels High stress tolerance, adaptable, ability to work in an ever-changing environment, flexible New York Hiring Range$23-$28 USD What We Offer: Career Growth Opportunities Competitive Pay and Benefits Generous PTO and Parental Leave 401(K) Retirement Plan Life/ Disability Insurance Community Involvement Referral Bonuses and Product Discounts Benefits vary by state, role type, and eligibility. Follow us on Social Media: Instagram: @curaleaf.usa Twitter: @Curaleaf_Inc LinkedIn: Curaleaf LinkedIn Curaleaf Holdings, Inc. (TSX: CURA) (OTCQX: CURLF) ("Curaleaf") is a leading international provider of consumer products in cannabis with a mission to enhance lives by cultivating, sharing, and celebrating the power of the plant. As a high-growth cannabis company known for quality, expertise and reliability, the Company, and its brands, including Curaleaf, Select, Grassroots, JAMS, Find and Zero Proof provide industry-leading service, product selection and accessibility across the medical and adult-use markets. Curaleaf International is the largest vertically integrated cannabis company in Europe with a unique supply and distribution network throughout the European market, bringing together pioneering science and research with cutting-edge cultivation, extraction, and production. Home | Curaleaf | Cannabis with Confidence Our Vision: To be the world's leading cannabis company by consistently delivering superior products and services and driving the global acceptance of cannabis. Our Values: Lead and Inspire. Commit to Win. ONE Curaleaf. Driven to Deliver Excellence. Curaleaf is an equal opportunity employer. Curaleaf recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, gender identity, sexual orientation, physical ability, age, veteran status, and other protected status as required by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Individuals adversely impacted by the war on drugs are encouraged to apply. Current Curaleaf employees should apply for open positions through our Internal Job Board, which can be accessed via the link on The Leaf.

Department/Unit: Pharmacy Work Shift: Day (United States of America) Salary Range: $46,220.72 - $64,709.01The Administrative Support Associate's role is integral to the smooth and efficient operation of the department. Administrative Support Associates are responsible for non-clinical functions including managing the office, as well as, ordering supplies, performing clerical duties, and coordinating communication in the patient care area. Provides administrative and clerical support to the Patient Care Service Director and Associate Patient Care Service Director by assisting in the preparation of reports, correspondence, scheduling of meetings, maintaining files and special projects as assigned. Provides clerical support to the supervisors and Director of Pharmacy for South Clinical Campus. ESSENTIAL DUTIES AND RESPONSIBILITIES: Include but are not limited to the following: Coordinates unit communications Answers the telephone and patient intercom Greets visitors Manages schedules Coordinates and relays information to staff Operate basic office equipment (fax, photocopier, printer, scanner, calculator), and demonstrate Basic computer skills. Data entry Manage Human Resources and payroll paperwork Prepare reports Organizes and schedules the activities of the Patient Care Service Directors and Associate Patient Care Service Director. Provides clerical support to the Patient Care Service Directors, Associate Patient Care Service Director, Supervisors and Director of Pharmacy - South Clinical Campus, Medication Use QIT Committee and Pharmacy Value Analysis Committee. Maintains and processes employee Kronos and pharmacist salaries and overtime along with other personnel records including CLT use, health service requirements, etc. Arranges appointments and schedules meetings. Responsible for ordering departmental supplies and functions as a liaison with vendors to follow up on problems, shortages, replacement products, etc. Handles and screens various questions and problems of departmental employees and others who deal with the department. Plans and executes special reports under the direction of the Patient Care Service Director. Handles distribution of paychecks, reports and other communications. Assists or acts as a liaison with anyone requiring or requesting assistance. Tracks APRs coming in to the department ensuring their timely completion and return to Human Resources. Tracks employees' physical and safety requirements and ensures compliance. Maintains departmental files, policy and procedure manual, job descriptions, PARS forms. Maintains pharmacist and pharmacy licenses/registrations, Controlled Substance license/registration, alcohol license for AMC and South Clinical Campus, as necessary. Coordinates departmental meetings/staff in-services. Coordinates/schedules use of the pharmacy conference room. Interacts with New York State offices including Department of Health, NYS Board of Pharmacy, NYS Bureau of Controlled Substances. Interacts with Albany College of Pharmacy students and faculty, coordinates pharmacy student externships/Pharm.D. rotations, safety, HIPAA, security ID badges, inservices. Coordinates Leaves of Absence and Family Medical Leave for department employees. Assists with other functions as required. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.