Executive Assistant
Administrative assistant job in Prairie Village, KS
Looking for a sharp, detail-minded Executive Assistant who thrives in an in-person, fast-paced environment. If you're the type who anticipates needs before they're spoken and loves keeping a business running at peak efficiency, we want to meet you. Target salary is $70K-best fit for someone who knows their value and brings their A-game daily.
About Us
We are a high-performing, service-driven real estate team that moves fast, communicates clearly, and takes pride in delivering an exceptional client experience. We value professionalism, follow-through, and adults who can manage themselves without hand-holding.
We're looking for a strong Executive Assistant who thrives in a busy environment and knows how to keep leaders organized, protected, and operating at their best.
Position Overview
This role works directly with the Team Lead and is central to keeping the business running smoothly. You'll manage priorities, organize information, keep systems tight, and help ensure our clients and team receive a consistently high level of service.
If you're resourceful, detail-obsessed, steady under pressure, and naturally anticipate needs, you'll fit right in.
This is a fully in-person position. We work closely as a team and need someone who is present, engaged, and part of the daily rhythm of the business.
Key Responsibilities
Manage calendars, appointments, inboxes, and overall priority flow
Coordinate meetings, deadlines, and project timelines
Prepare documents, listing packets, presentations, and reports
Assist with real estate paperwork and transaction milestones
Maintain well-organized digital systems (files, CRM, templates)
Handle email and client communication with professionalism
Support marketing tasks including social scheduling, listing materials, and events
Look ahead, anticipate needs, and solve problems before they land
Serve as a reliable first point of contact for clients and vendors
Qualifications
2+ years of administrative or executive support experience
Real estate experience is helpful but not required
Excellent organization, communication, and time-management skills
Tech-confident (Google Workspace, MS Office, CRM systems)
High attention to detail and accuracy
Ability to work independently and maintain confidentiality
Solutions-focused mindset with no drama and no ego
Compensation & Benefits
Salary: Target compensation is $70,000, depending on experience (this role is built for candidates comfortable in that range)
Benefits: Access to our team health coverage options with employer contribution (specific plans may change as the business grows)
401(k)
Paid time off and major holidays
Long-term growth potential as our team expands
A supportive, professional environment where your work genuinely makes a difference
Employment Type
Full-time, in-person only
Executive Assistant
Administrative assistant job in Overland Park, KS
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Responsibilities
Calendar management for executives
Aid executive in preparing for meetings
Responding to emails and document requests on behalf of executives
Draft slides, meeting notes and documents for executives
Qualifications
Bachelor's degree or equivalent experience
Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
CD Building Inspection -Administrative Assistant III
Administrative assistant job in Independence, MO
The City of Independence is seeking a highly skilled, detail-oriented, and motivated individual to join our Community Development Department as an Administrative Assistant III. This position plays a key administrative and organizational role in supporting the Development Services, Building Inspections, and Regulated Industries Divisions.
Essential Functions
The Administrative Assistant III may perform a combination of some or all of the following responsibilities and duties, and perform related duties as assigned.
Key Responsibilities Include:
Prepare and distribute Planning Commission and/or Board of Adjustment meeting packets.
Draft and finalize meeting minutes, and post official public notices in compliance with city guidelines.
Support the Building Inspections Division by coordinating demolition bids-requesting proposals, preparing bid tabulations, and processing requisitions.
Assist in managing the Vacant Structure Program, including compiling and maintaining monthly activity reports.
Process and enter Liquor License applications, Special Event permits, and Catering Permits into the CityWorks system for routing to appropriate departments for review.
Coordinate and facilitate liquor violation hearings, including preparing documentation for suspensions and related actions.
Provide support for various administrative tasks across other divisions, such as processing refund requests and reconciling procurement card transactions.
Compose and format correspondence, reports, and other documents requiring specialized formatting-either under general direction or independently.
Serve as a point of contact for internal staff and members of the public, both in person and via telephone, delivering excellent customer service.
This position offers a unique opportunity to contribute to a dynamic team while supporting important community initiatives. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently in a fast-paced environment
Minimum Qualifications
Education and Experience
High school diploma or GED;
AND
Three to four years of progressively responsible administrative experience which includes some experience interacting with high level officials and managers;
OR
Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Special Requirements and/or Qualifications:
Must have a valid driver's license.
Must be able to complete NIMS training within six months of hire.
Knowledge Skills and Abilities Required:
Knowledge of office administrative practices and procedures such as business letter writing and operation of standard office equipment.
Knowledge of computer usage and applications related to the work (including Microsoft office suite).
Knowledge of record keeping, report preparation, filing methods, and records management techniques.
Knowledge of basic principles of accounting, budget, and finance.
Skilled in communicating clearly and effectively with others, both orally and in writing.
Skilled in using tact, discretion, initiative, and independent judgment within established guidelines.
Skilled in organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction.
Skilled in maintaining records of financial transactions and activities.
Ability to learn, adapt to, and document changing conditions in a concise and effective manner in a team environment.
Work Environment
While performing the essential functions of this job, the employee is frequently required to walk, sit, use repetition of hands and fingers, ability to reach with hands and arms, climb, balance, talk, hear, and lift and/or move up to 10 pounds. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt or dust. The incumbent's working conditions are typically moderately quiet. Mental application utilizes memory for details, verbal instructions, complex thinking and creative problem solving.
In addition to the application, testing and/or examinations may be required for further consideration on this position.
Apply online at *********************************************************** Position Open until Filled.
Equal Employment Opportunity Statement
The City of Independence is an Equal Opportunity Employer, and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. The City of Independence is a background screening, drug-free workplace.
The City of Independence provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to **************************.
Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. s are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right in coordination with the governing union (if applicable) to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.
Administrative Associate - UMKC Foundation, School of Dentistry
Administrative assistant job in Kansas City, MO
Administrative Associate, School of Dentistry Office of Alumni and Development Purpose: Administrative Associate, School of Dentistry Office of Alumni and Development will serve as administrative liaison for the School of Dentistry. Organizational Relationship: The Office of Alumni Relations in the UMKC Division of Advancement and the UMKC Foundation will be the hiring office for this position. Alumni Relations supports involvement and engagement of alumni across the university through events, philanthropy, mentorship of students, activities and by serving as a voice for more than 139,000 alumni who graduated from or attended UMKC. Alumni Relations works in conjunction with the Alumni Association to support, strengthen and unite our robust community of UMKC alumni.
Essential Duties:
* Administrative Oversite -
* Point of first contact for the School of Dentistry Office of Alumni and Development
* Spearhead Social Media Presence
* Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests
* Assist with all Alumni and Development activities and events including but not limited to mailings, stewardship, email communications, magazines, donor visits prep, event coordination and event staffing
* Maintain alumni data within CRM system, Ellucian Advance
* Ad hoc administrative duties, as needed
* Midwest Dental Conference (MDC) -
* Work with the Conference Director and Program Committee to identify speakers and programming. Manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests, stewardship and speaker hosts
* Contribute to marketing materials of speakers
* Assist with MDC attendee registration
* Work with the Conference Director to develop prospectuses for exhibitors, manage exhibitor registration, receipts, confirmation, manage exhibitor equipment needs, and stewardship of participating exhibitors
* Help facilitate mailing for all reunions and assist with class reunion representatives
* In collaboration with School of Dentistry Continuing Education personnel, assist with maintaining compliance with ADA CERP and AGD PACE certifications as it pertains to the Midwest Dental Conference
* Maintain attendee records for reports and audits and attendee verification, management of course codes, evaluations and stewardship.
Environmental Demands
This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver's license is required.
Salary Hiring Range: Up to $22.00 per hour, Commensurate with education, experience, and internal equity.
Required Education and Experience: A bachelor's degree and a minimum of two years of applicable experience. Must demonstrate a desire to set own priorities in accordance with the team needs and deliver on complex project deliverables and deadlines.
Preferred Qualifications:
* A minimum of 3 years of experience.
* Excellent computer skills, including proficiency with Microsoft Office Suite is preferred with emphasis on Excel and Word with the ability to apply knowledge.
* Previous experience with event planning, project management and/or continuing education preferred.
* Previous experience using social media platforms with experience in social media marketing preferred.
Work Status: Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am -5:00 pm Monday - Friday. Nights and weekends are required; advance notice will be provided.
Flexible schedules and limited telework arrangements may be available with manager's approval.
UMKC: The University of Missouri Kansas City is located in the heart of Kansas City, one mile from the famed KC Plaza District. Kansas City is home to the Kauffman Center for Performing Arts, KC Chiefs, KC Royals, Sporting KC, and is home to world renowned BBQ. Rich in diversity, culture, and sports, UMKC is a traditional university with a host of professional schools located in a robust urban setting.
About the UMKC Foundation: The UMKC Foundation is a separate but affiliated enterprise that is devoted to raising funds for the University of Missouri-Kansas City, and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. If interested, please use link below to apply.
Application Materials
To be considered for the position, you must provide your resume/CV with appropriate attachments directly to UMKC Foundation at the link below:
Apply Now
The Foundation is a separate organization outside of the university. Do not apply to the posting available on the university careers page. All application materials must be submitted directly to the Foundation to be fully considered.
Other Information
If you are interested in helping grow the culture of philanthropy that supports UMKC, please send your cover letter and resume, submissions and/or inquiries to: **************************.
The UMKC Foundation is a separate but affiliated enterprise devoted to raising funds for the university and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. To learn more about UMKC Foundation, visit umkcfoundation.org.
The UMKC Foundation is an equal opportunity employer.
To request ADA accommodations, please call the Office of Equity & Title IX at ************.
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Senior Executive Administrative Assistant
Administrative assistant job in Kansas City, MO
For over twenty years, Cinterra has provided specialized electrical utility and solar construction services to support some of the nation's leading contractors, private industry and public utilities. Our commitment to quality and customer satisfaction is only rivaled by one of the highest safety ratings in the industry. The services we provide help to bring electric power and renewable energy sources to millions. Come join our team today!
Position Summary:
Executive Administrative Assistant provides high-level administrative, technical, and managerial support to C-suite executives and senior leaders, helping them to manage their schedules, handle correspondence, prepare documents, coordinate travel, and oversee complex projects. Key skills include advanced organization, communication, problem-solving, discretion, and proficiency with office software, with responsibilities often extending to acting as a liaison for the executive and managing confidential information.
Essential Duties & Responsibilities:
Welcomes and directs visitors and clients.
Manages complex calendars, scheduling meetings, and coordinating appointments for executives.
Handles phone calls, managing emails, and acting as a gatekeeper and liaison between executives and other staff or clients.
Creates and prepares various documents, including memos, reports, presentations, and financial statements.
Time keeping assistance.
Makes travel plans and itineraries for executives, which may include coordinating bookings and logistics.
Staffing assistance
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
Maintains office supplies and coordinates maintenance of office equipment.
Must be able to work autonomously.
Handles highly confidential information with discretion and professionalism.
Performs other related duties as assigned.
Excellent written and verbal communication for correspondence and stakeholder interaction.
Critical thinking and problem-solving abilities to handle unexpected situations and make managerial decisions.
The capacity to maintain the privacy of sensitive information.
Requirements
High school diploma.
Three to five years of experience in an administrative role.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Advanced computer skills and experience with Microsoft Excel, PowerPoint, Word, and Outlook
Physical Requirements for Office Roles:
May be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard, and telephone, along with other general office equipment.
Close vision abilities required due to computer work.
Light to moderate lifting/carrying of 25 lbs may be required.
Reaching overhead or below.
Work environment may include being able to tolerate moderate noise (i.e., business office with computers, phones, printers, light traffic)
Ability to work in a confined area.
Ability to sit at a computer terminal for an extended period.
Cinterra provides equal employment opportunities without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Administrative Assistant
Administrative assistant job in Leawood, KS
Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace.
With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including.
Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here)
Collabera listed in GS 100 - recognized for excellence and maturity
Collabera named among the Top 500 Diversity Owned Businesses
Collabera listed in GS 100 & ranked among top 10 service providers
Collabera was ranked:
32 in the Top 100 Large Businesses in the U.S
18 in Top 500 Diversity Owned Businesses in the U.S
3 in the Top 100 Diversity Owned Businesses in New Jersey
3 in the Top 100 Privately-held Businesses in New Jersey
66th on FinTech 100
35th among top private companies in New Jersey
***********************************************
Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.
Job Description
Contract duration: 1 month
Pay rate: $14/hr
The position is for an Administrative Assistant to work with the Director of this and 4 other offices. Candidates will answer phones, takes messages, schedule meetings, handle light administrative tasks including faxing, scanning, filing, and copying, as well as daily follow up to all work.
Qualifications
Minimum Requirements:
Must have intermediate proficiency with MS Word, MS Outlook and MS Excel
Candidates must have strong communication skills
Professional demeanor and should have the ability to work in a faced paced environment
Industry knowledge is a plus
Additional Information
If you are interested kindly contact:
Laidiza Gumera
************
*******************************
Easy ApplyNeed for Office Assitant with Marina in Smithville, MO
Administrative assistant job in Smithville, MO
360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement.
Our services are vast and we produce software and web products. We specialize in Mobile development, i.e. iPhone and Android apps. We use Objective C and Swift programming languages to create native applications for iPhone, whereas we use Android Code to develop native applications for Android devices. To create applications that work on cross-platforms, we use a number of frameworks such as Titanium, PhoneGap and JQuery mobile.
Furthermore, we build web products and offer services such as web designing, layouts, responsive designing, graphic designing, web application development using frameworks based on model view controller architecture and content management system. Our services also extend to the domain of Cloud Computing, where we provide Salesforce CRM to effectively manage one's business and ease out all the operations by giving an easy platform. Apart from this, we also provide IT Staffing services that can help your organization to a great extent as you can hire highly skilled personnel's through us.
We make sure that we deliver performance driven products that are optimally developed as per your organization's needs. Take a shot at us for your IT requirements and experience a radical change.
Job Description
Title:Office Assitant
Duration- 6 months with possibility of extension (Begin now with possibility to work through summer season)
Start date- ASAP
Address: 17201 Paradesian, Smithville, MO 64089
Qualifications
Duties include:
· Sells merchandise and day passes in Marina Store
· Dispenses gas
· Cleans dock
· Assist in renting boats and boat slips
· Fields customer questions
Must be able to count change, work outside year round and be at least 16 years old. Boater safety card preferred.
Additional Information
Thanks and Regards,
Amrita Sharma
408 766 0000 EXT. 426
Administrative Assistant I
Administrative assistant job in Kansas City, MO
About Us
QUES is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility industry. We are a highly mobile and flexible team with the ability to service every area and region within our customers' area of operation. With over 700 employees and growing, we have thousands of years of combined electrical utility experience to draw from when making a commitment to provide our clients with a wide range of electrical utility services.
About this Role
The Administrative Assistant will provide day-to-day front office support.
In addition, this role will be responsible for Accounts Receivable and Accounts Payable duties for the office, with the opportunity for career growth.
What You'll Do
Assist with day-to-day office operations and provide administrative support/duties
Responsible for Accounts Receivable and Account Payable duties for the office
Process employee timesheets/expenses, and generate payroll reports for weekly payroll distribution
Handle incoming calls, emails, and company related correspondence daily, and coordinate communications within the office
Field all routine and non-routine questions, and respond regularly to requests for information
Assist customers with immediate needs, and support employees with tasks related to customer requests
Organize and prioritize large volumes of information and calls
Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, Presidents, and Vice Presidents
Responsible for high level reporting and distribution
Establish, develop, maintain and update records/filing system, and retrieve information as necessary
Sort and distribute mail for department, and determine level of priority
Assist/provide backup support to other office support employees as needed
All other duties as assigned
What You'll Bring
Accounts Payable/Receivable and Payroll experience is a plus
Demonstrated ability to work well independently, and follow through on assignments and meet deadlines
Ability to plan, prioritize and organize workloads and achieve goals
High energy level with ability to work in fast paced, ambiguous environment
Ability to maintain a high level of confidentiality
Ability to work well collaboratively within a team environment
Experience utilizing office equipment such as computers, phones, photocopiers, and fax machines
Excellent organizational and planning skills, with attention to detail
Strong verbal and written communication skills
Strong technical capacity
Proficient in Microsoft Office, Excel
Required Education and Experience
High School Diploma
0-2 Years of Relative Experience
What You'll Get
Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Hospital Indemnity, Accident
Flexible Spending Accounts/Health Savings Accounts
PWR Discounts (Flight Tickets, Amusement Park Tickets, Nike)
Group Discount (Pet Insurance, Auto Insurance, Home Insurance)
Retirement Savings Plan (401K) with company matching
Short & Long Term Disability
Supplemental Life and AD&D Insurance
Paid Holidays and Vacation
Equal Opportunity Employer
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.
Auto-ApplySeasonal Administrative Assistant
Administrative assistant job in Kansas City, MO
JOB SUMMARYAs an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization.
Administrative Support:
Manage and prioritize incoming communications, including emails, phone calls, and mail
Draft and edit correspondence, memos, reports, and other documents
Maintain accurate records and databases, ensuring data integrity and confidentiality
Coordinate travel arrangements, including booking flights, accommodations, and transportation
Assist with expense tracking and reimbursement processes
Calendar Management and Scheduling:
Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences
Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material
Coordinate and schedule conference calls, video conferences, and other virtual meetings
Meeting and Event Coordination:
Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup
Prepare and distribute meeting minutes and follow-up action items
Track and manage RSVPs, ensuring appropriate attendance and participation
Office Support:
Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service
Coordinate office supplies and equipment, ensuring availability and functionality
Support special projects and initiatives as assigned
Occasional reception area coverage
Production Responsibilities
Assembling tax returns
Formatting financial statements and proposals
Supervisory responsibilities
None
Work environment
Work is conducted in a professional office environment with minimal distractions
Physical demands
Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time
Must be able to lift up to 25 pounds at a time
Travel required
No
Required education and experience
High School Diploma (or GED or High School Equivalence Certificate)
1 - 2 years of relevant experience
Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint)
Preferred education and experience
Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice.
WHO WE ARE
UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms.
WHAT WE OFFER
POSITIVE WORK ENVIRONMENT
Enjoy a collaborative and supportive work environment where teamwork is valued.
ATTRACTIVE COMPENSATION PACKAGES
Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual.
COMPREHENSIVE BENEFIT PACKAGE
Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.
Auto-ApplyADMINISTRATIVE ASSISTANT
Administrative assistant job in Kansas City, MO
Job Description
We are seeking a highly organized and proactive Administrative Assistant. In this role, you will serve as a trusted partner-anticipating needs, managing priorities, and ensuring seamless day-to-day operations. The ideal candidate will demonstrate exceptional attention to detail, strong problem-solving skills, and the ability to communicate effectively with colleagues at all levels, as well as external vendors and partners. You will be responsible for coordinating schedules, facilitating meetings, preparing materials, and handling sensitive information with the utmost discretion and professionalism. Success in this role requires adaptability, sound judgment, and the ability to thrive in a fast-paced environment while balancing multiple priorities. If you are a skilled multitasker who takes pride in enabling executive and team success, we invite you to apply and join our dynamic organization.
This is role is 100% on-site.
KEY RESPONSIBILITIES:
Proactively manage and optimize the department executive's daily schedule, calendar, and meetings to ensure maximum productivity.
Serve as the first point of contact for incoming calls and requests, prioritizing communications and responding accordingly.
Coordinate and organize meetings, conference calls, and special events, including preparing agendas and materials.
Oversee all travel arrangements, including booking flights, accommodations, and itineraries, while effectively managing last-minute changes.
Draft and edit correspondence, reports, presentations, and communications for internal and external stakeholders.
Maintain spreadsheets, documents, and PowerPoint presentations to support initiatives.
Organize and manage department files and records for easy access and efficiency.
Assist with special projects, purchasing, and provide administrative support as needed.
KNOWLEDGE, SKILLS, AND ABILITIES
5+ years of experience in an administrative support role
Excellent communication skills - both written and verbal - with a professional and polished demeanor.
Strong organizational and multitasking abilities, with a keen ability to prioritize and adapt to changing priorities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
High level of discretion and confidentiality when handling sensitive information.
Ability to work under pressure and meet tight deadlines in a fast-paced environment.
A proactive, problem-solving mindset with the ability to anticipate needs and take initiative.
EDUCATION QUALIFICATIONS:
4-year college degree preferred
#americo
Transportation Dispatch Secretary
Administrative assistant job in Kansas City, KS
Title: Transportation Dispatch Secretary
The Kansas City, Kansas Public Schools (KCKPS) is a nationally recognized urban school district that serves approximately 22,000 students and 60+ different languages are spoken in the homes of our students. KCKPS is home to Sumner Academy, the #6 highest rated High School in the Nation and #1 High School in Kansas according to the US News rankings.
With Head Start/preschools, 28 elementary schools, 7 middle schools, and 5 college and career academies/high schools, we are the fifth largest district in the state of Kansas and our student population is approximately 56% Hispanic, 24% African American, 9% White, and 6% Asian. To serve our students, the district employs approximately 4,000 employees including more than 1,800 teachers.
Job Goal
To support the Administrative Transportation Team in delivering safe, efficient, and effective student transportation services in accordance with Board of Education policies and Kansas State Department of Education regulations.
Essential Functions
Communicate clearly and professionally with bus drivers via radio.
Respond to inquiries from students, parents, staff, and the community regarding bus schedules, routes, and transportation procedures.
Provide timely communication to school staff and parents regarding student transportation data, special education transportation requests, route changes, eligibility, and suspensions.
Maintain transportation files, records, and documents (stop locations, schedules, state-regulated policies, etc.) to ensure accurate routing and minimize service disruptions.
Process and update various transportation reports, including student data, special education requests, route changes, eligibility reports, and suspensions.
Compile data such as incident reports, inspections, student counts, and mileage for mandated reports and departmental use.
Assist in scheduling work assignments to ensure timely route completion.
Participate in meetings, in-service training, and workshops as required.
Assist Dispatch Lead Supervisor with daily logs, attendance, and documentation of absences and tardiness.
Obtain and maintain a Commercial Class B CDL with school bus, passenger, and air brakes endorsements.
Perform additional related duties as assigned by the Director of Transportation.
Communication & Organization
Maintain professional communication with school personnel, parents/guardians, and students.
Foster cooperative relationships to support student success and departmental effectiveness.
Qualifications
Strong public relations and professional communication skills (verbal and written).
Ability to converse professionally with students, parents, staff, and colleagues.
Proficiency with computers, common software applications, keyboarding, and 10-key operation.
Prior bus transportation or routing experience preferred.
Extensive knowledge of local roadways, bus routes, and USD 500 transportation requirements.
Ability to work with diverse cultures and socioeconomic backgrounds.
Ability to maintain a valid CDL and clean driving record.
Ability to coordinate effectively with the Dispatch Lead Supervisor.
Attendance at required safety meetings and training sessions.
Ability to pass all required drug and alcohol screenings.
Reasoning & Technical Skills
Ability to perform routine and technical tasks and upgrade skills as job requirements change.
Competency with safety practices, office equipment, computer applications, records management, and compliance-related documentation.
Ability to apply basic math, read and follow written procedures, prepare written communication, and analyze issues to make sound decisions.
Knowledge of applicable policies, regulations, safety standards, and relevant computer systems.
Physical Demands
Occasional lifting, carrying, pushing, pulling, climbing, balancing, stooping, kneeling, crouching, or crawling.
Significant fine-finger dexterity.
Work typically involves:
70% sitting
15% walking
15% standing
Must be able to meet vision requirements including close, distance, and depth perception.
Work performed in a loud but standard transportation environment.
Work Environment
Minimal temperature variations.
Generally hazard-free environment.
Reasonable accommodations may be made for individuals with disabilities.
Other Skills & Abilities
Strong problem-solving skills and ability to interpret guidelines independently.
Ability to meet deadlines, prioritize tasks, work independently and as part of a team, and maintain strong organizational habits and attention to detail.
Ability to establish effective working relationships with students, staff, parents, and the community.
Clear and concise communication in both written and oral form.
Responsibility
Works under limited supervision while following standardized methods.
Coordinates and guides others as needed.
May require use of resources from other work units.
Work has continual impact on the organization's transportation services.
TERMS OF EMPLOYMENT: 261 days
SALARY: Level 5
Classified Salary Schedule
******************************************************************
FLSA STATUS: Non-Exempt
REPORT TO: Chief of Police
EVALUATION: Performance of this position will be evaluated in accordance with Board of Education policy.
Performance is evaluated by the immediate supervisor in accordance with Board policy.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. The individual holding this position performs additional duties and additional duties may be assigned.
Kansas City, Kansas Public Schools is an Equal Opportunity Employer. KCKPS is an equal opportunity employer and shall not discriminate in its employment practices and policies with respect to hiring, compensation, terms, conditions, or privileges of employment because of an individual's race, color, religion, sex/gender (to include orientation, identity, or expression), age, disability, national origin, genetic information, or any other basis prohibited by law.
For more information regarding Title IX please contact:
District Compliance Coordinator
2010 N. 59th Street
Kansas City, KS 66104
************
*****************
Easy ApplyLTC Olathe Administrative Assistant
Administrative assistant job in Olathe, KS
Job Description
Here we GROW Again!!
AuBurn Long Term Care Pharmacy has an opening for a dedicated professional to join our team. Located in Olathe, KS, our closed-door pharmacy serves local nursing homes, group homes and other similar facilities. We have an immediate need for a Full-Time LTC Administrative Assistant. Must be available to work Monday through Friday 8am-5pm.
The LTC Administrative Assistant serves as the point person for all visitors and callers and provides operational support for LTC staff. The LTC Administrative Assistant also maintains daily office operations by receiving and distributing communications, maintaining supplies and equipment, picking up and delivering items, and providing excellent service to internal and external customers.
Key Areas of Responsibility:
Customer Care Duties
Welcome customers, staff, business associates, and service personnel who contact the LTC Pharmacy in person or by phone.
Actively and passionately communicate the AuBurn Pharmacy vision to customers, staff, and others in a professional, respectful, friendly, and engaging manner.
Office and Administrative Duties
Maintain the lobby and vestibule areas includes watering plants, dusting, vacuuming and sweeping as needed.
Maintain employee break room, including washing dishes.
Ensure that the conference room and other common areas remain clean and presentable at all times.
Sort and distribute mail and other incoming and outgoing materials and supplies.
Work with all departments to complete assigned projects.
Assist in making travel, meeting and event arrangements, and planning internal events.
Ensure operation and availability of office equipment, includes initiating repair calls and communications with staff regarding status of equipment.
Researching and obtaining pricing for replacement office equipment as needed.
Verify, order and distribute office and cleaning supplies as needed.
Marketing and Advertising Support Duties
Assisting with planning, preparation and communications of trade shows and on-site events
Required Skills, Traits, and Behaviors:
This position requires a passion for delivering world-class customer service, including excellent communication skills and the ability to interact positively and collaboratively with internal and external customers.
The Administrative Assistant must be:
Receptive to people from diverse backgrounds
Flexible and able to change tasks quickly
Tolerant of frequent interruptions
Discrete, honest, and ethical
Proactive, self-motivated, and highly productive
Detail oriented and organized
Able to recognize and solve problems with little assistance
Able to take direction and constructive criticism well
Able to work effectively under pressure
Able to multi-task and prioritize multiple projects
Required Background, Experience and Credentials:
Computer literate; includes proficient use of MS Office
1 - 2 years of office experience required
High school diploma or equivalent (GED)
1 -2 years of customer service experience
Pharmacy experience preferred
Ability to obtain State Pharmacy Technician registration preferred
If you are a friendly, loyal, and hard-working team player and appreciate a family-oriented work environment, we may have a home for you at AuBurn Pharmacy! We offer competitive pay, benefits, paid time off, store discounts and 401k match.
Administrative Assistant
Administrative assistant job in Kansas City, MO
Job Description
, please send your resume and cover letter to
*******************
with
'
Pam Beesley
'
as the subject line. Only emails with this subject line will be considered.
The hours for this position are Tuesday-Saturday, from 8:00am-5:00pm.
We're searching for a diligent administrative assistant to provide administrative support to our law firm. The ideal candidate will be responsible for responding to client inquiries in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments and company trips, and marketing our brand through community events and print and digital mediums. Candidates should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team!
Responsibilities:
Plan office events and schedule arrangements for travel if necessary
Grow in the position through continued learning and revitalization of skillsets in related duties
Manage all paperwork in the office and create a process for team members to follow to ensure efficiency
Generate status reports as requested so the team is informed with progress reports
Work hours are Tuesday through Saturday, from 8am am to 5pm.
This is an in-office role.
Qualifications:
High school diploma or GED required
Enjoys talking with customers and can communicate through verbal and written channels
Proficient in basic computer software and can quickly learn to use new programs
Shows ability to quickly finish very detailed work
Customer service experience in our industry is preferred
About Company
Miller & Company P.C. is a law firm serving a diverse clientele in import, export, and foreign-trade zone law. The firm has a broad client base in fifty states, Puerto Rico, and major trading centers throughout the world. Clients range from large multinational enterprises to corporations, partnerships, associations, governmental entities, and individuals. Most business clients involved in international trade rely on us for a comprehensive range of innovative trade-related representation. Within these specialized areas of practice, we have received global recognition for our involvement in the development of the U.S. Foreign-Trade Zones Program.
Easy ApplyAccount Coordinator - Project Assistant
Administrative assistant job in Olathe, KS
Job Description
Now Hiring: Account Coordinator - Construction Administration
Are you organized, driven, and ready to take the next step in your career? We are actively seeking multiple Account Coordinators on behalf of a well-established and nationally recognized client in the commercial construction and building solutions industry.
This is an exciting opportunity to join a stable, growing organization that offers long-term career growth and a supportive, team-oriented environment.
About the Opportunity: Account Coordinator
In this role, you'll serve as the central point of contact between internal teams, vendors, subcontractors, and clients-ensuring the seamless flow of information and helping projects stay on schedule and on budget. If you thrive in a fast-paced environment, enjoy problem-solving, and are looking for a role that blends customer interaction with project support, we want to hear from you.
What You'll Do: Account Coordinator
Act as a liaison between technicians, clients, subcontractors, and vendors.
Manage and update a high volume of job orders with accuracy and attention to detail.
Coordinate project schedules, materials, and service timelines.
Communicate effectively with clients, providing regular updates and resolving issues as needed.
Support internal project management teams with administrative and coordination tasks.
Help gather and track quotes, subcontractor bids, and delivery timelines.
Maintain positive, professional relationships with all project stakeholders.
Who We're Looking For:
We're hiring candidates who bring a proactive mindset, strong communication skills, and the ability to thrive in a structured but fast-paced environment.
Ideal candidates will have:
Bachelor's degree or equivalent professional experience.
At least 1 year of administrative or project coordination experience (construction or service industry preferred).
Proficiency in Microsoft Office (Excel, Outlook, Word).
Strong attention to detail, with the ability to manage multiple deadlines and priorities.
Confidence in communicating with both internal and external stakeholders.
A team-first attitude and a desire for long-term career growth.
Career Growth Opportunities:
This position offers a clear path for professional development, with future opportunities including:
Account Coordinator II
Account Manager
Project Manager
Operations Manager
Compensation & Benefits:
Competitive base pay with performance-based reviews
Medical, Dental, and Vision insurance options - effective the 1st of the month after your start date
Paid Time Off - starting at 13 days in year one, increasing in year two
Paid holidays + 2 floating holidays
401(k) with employer match
Company-paid life, short-term, and long-term disability insurance
Apply Today
If you're motivated, organized, and ready to start a rewarding new chapter in the construction administration field, apply now. Let us help you take the next step in your career.
Administrative Assistant
Administrative assistant job in Kansas City, MO
This position is responsible for performing general administrative, office support to a specific department within the company. Duties may include: Answer phones and direct calls; Read and sort incoming mail; Collect bills/invoices; Type memos, correspondence, reports, and other documents; Make travel arrangements; Prepare outgoing mailings and labels, including emails and faxes; Organize and maintain filing system;
Coordinate client or vendor lunches, including set-up and clean-up; Reserve conference rooms; Coordinate with internal support departments;
Order and maintain supplies; Arrange equipment maintenance or set-up;
Keep the department calendar and roster; Occasional project assistance for managers;
Assist in Power point presentations;
Utilize Access to store and retrieve data; Help coordinate clerical needs of special projects; Complete weekly timecards; Make copies of printed material. Additional duties as assigned by supervisor to assist in the overall success of the group and company.
Qualifications
High School Diploma or equivalent.
Minimum two years office/clerical experience.
Must be proficient in Microsoft Word and Excel, familiarity with other Microsoft office applications is desirable.
Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks. Some college coursework preferred.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Administrative Assistant
Administrative assistant job in Kansas City, MO
Job Description
Type: Full Time
Overtime Exempt: No
Reports To: ARMADA HQ
Security Clearance Required: N/A
******************CONTINGENT UPON AWARD**********************
Duties & Responsibilities:
Administrative Assistants compose, type, and enter information into the computer.
Administrative Assistants prepare correspondence, documents, mailing labels, and copy data from one record to another and files records accordingly.
The Administrative Assistant will receive, sort, distribute mail, separate documents, number forms, and photocopy documents using a photocopier.
Prepare outgoing mail for delivery, to include overnight-express services and use of online express mail services.
Perform general clerical duties related to meetings and teleconferences. Included but not limited to:
Scheduling and setting up of conference rooms
Arranging and disseminating information regarding teleconferences
Attending meetings as requested
Preparing and distributing agendas
Taking minutes/notes on meeting activities
Distributing minutes to appropriate personnel
Coordinating and distributing interoffice communications
Assist in the inventory, maintenance, purchase and dissemination of routine
Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required.
Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), completed FSA databases, and Facility Security Committee
Assemble and disseminate routine reporting
Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. (initiation, follow-up, resolution and close-out of tickets or requests)
Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and
As required, provide assistance in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base
Administrative Assistants monitor HQ assigned tasking suspense
Receive and collect suspense responses from District Commanders and Branch Chiefs.
Prepare suspense correspondence, reports, graphs and charts.
Performs research.
Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests.
Maintain training calendar and conference room
Maintain, issue, and control facility keys.
Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting
Preform timekeeping and Human Resources administrative functions and tasks, as
Other duties as assigned
Knowledge, Skills, and Abilities (KSAs):
Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite.
Accurate spelling, typing and attention to detail are necessary.
Must have ability to compile and organize reports.
Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.).
Ability to communicate effectively, both orally and in writing.
Resourcefulness and the ability to function in a fast-paced environment.
Maintains professionalism and possesses the ability to interact effectively with others.
Ability to meet planned and unplanned deadlines in a timely manner.
Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties.
Minimum/General Experience:
5 years of administrative assistant experience.
Minimum Education:
High School Diploma, or equivalent
Disclaimer:
The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ******************
Special Notes: Relocation is not available for these jobs.
ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Administrative Assistant
Administrative assistant job in Overland Park, KS
The City of Overland Park has a full time Administrative Assistant position available in the Planning & Development Services Department. Performs a variety of administrative support duties. Types routine to complex correspondence, reports and other documents. Compiles data and prepares statistical reports. Establishes and maintains manual and computerized files, records, and logs. Answers questions and provides information. Answers phones and takes messages. Processes invoices and purchase orders. May have various other duties.
DUTIES & RESPONSIBILITIES:
* Types and proofreads a variety of routine to complex documents including general correspondence, reports, memos, letters, forms and statistical charts; types from rough draft, verbal instructions or recordings from one or more members of management or staff. Maintains division files.
* Compiles data for statistical and financial reports; maintains a variety of statistical records; checks and tabulates basic statistical data; and prepares statistical reports.
* Establishes, organizes and maintains filing systems which may include record keeping for various funds and expenditures; inventory records and other department and program files.
* May attend meetings, take minutes and transcribe as necessary; coordinates and participates in the preparation and processing of agendas; ensures that staff reports are typed; ensures that agenda packet is complete; coordinates the duplication collation and distribution of agenda packets.
* May review, process and issue permits; calculates and collects fee to be charged; and enters information into a work management system.
* May process and track citizen requests for service in a work management system.
* May act as a receptionist; answers telephone and waits on general public; provides routine and general information on departmental and City policies and procedures as required; refers telephone calls to appropriate department personnel.
* May receive, sort and distribute mail.
* May assist with building monitoring, access control and building maintenance schedules.
* May maintain calendars and schedules of activities, meetings and various events; sets up meetings and appointments; coordinates activities with other City Departments, the public and outside agencies; coordinates travel arrangements; and ensures that meeting facilities are prepared.
* May process personnel, payroll and purchasing information; order and maintain office supplies; and reconcile invoices.
* May monitor and dispatch calls on two-way radio. Involves monitoring radios and answering incoming transmissions, transmitting pertinent information to field crews and relaying requests or other reports to other personnel or agencies as needed. Provides dispatching services as needed during emergency operations, including snow removal.
* Performs miscellaneous and general office duties as needed.
* The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals.
* The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.
REQUIREMENTS:
EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:
* Basic education which includes courses in typing, basic mathematics, bookkeeping, and operation of office machines and personal computers (word processing, spreadsheets, and Presentations) or an equivalent combination of education and work experience.
* If the job is required to access the Kansas Criminal Justice Information System, you must be at least 18 years of age.
EXERIENCE:
* Two to three years administrative and clerical experience including use of PC.
SKILLS:
* Basic math and accounting skills.
* Good oral and written communication skills.
* Interpersonal skills.
* Proficient typing and data entry skills.
* Good listening skills.
* May require shorthand or dictaphone skills.
* Working knowledge of word processing, spreadsheets, databases, eMail, and calendaring computer software applications.
MENTAL REQUIREMENTS:
* Analytical skills.
* Ability to prioritize multiple tasks.
* Ability to work independently.
* Ability to learn and understand PC software applications.
* Diplomacy and judgment.
* Organizational skills.
* Ability to work in hectic environment with many interruptions.
* Ability to comprehend and protect confidential and sensitive information .
* Concentration.
* Alpha and numeric recognition.
PHYSICAL REQUIREMENTS:
* Hand and eye coordination adequate to input computer, operate typewriter, calculator and other office equipment.
* Ability to make and receive phone calls.
* Ability to operate two-way radio.
* Visual stamina and acuity adequate to review alpha/numeric data and to spend long periods looking at computer screens.
SUPERVISORY RESPONSIBILITY(Direct & Indirect):
None
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
No City residency requirement.
Must successfully pass a background check, drug screen, physical exam and essential functions test.
Normal Work Hours: 8:00 a.m.-5:00 p.m., Mon.-Fri.
Salary Range: Grade B $20.99 - $23.09
Application Deadline: Open until filled
Benefits: Full-time
All applicants must be legally eligible to work in the United States and proof of eligibility must be provided if selected for hire.
EO/M/F/D/V
Service Dispatcher/ Administrative Assistant
Administrative assistant job in Overland Park, KS
Job DescriptionBenefits:
401(k) matching
Competitive salary
Free uniforms
Paid time off
We are seeking an organized and efficient Service Dispatcher to join our appliance service company. The ideal candidate will be responsible for managing the scheduling and workflow of our service technicians, ensuring timely and effective service calls. You will be the first point of contact for customers and must have excellent communication skills, including the ability to de-escalate difficult situations. The Service Dispatcher will also handle administrative tasks related to customer payments, service tickets, and warranties.
Key Responsibilities
Customer Communication:
Answer incoming phone calls and schedule service appointments efficiently.
Manage customer expectations regarding service call timing, technician arrival, and service scope.
Address and resolve customer concerns or complaints, ensuring customer satisfaction.
Technician Scheduling & Management:
Assign service calls to technicians based on their location, skill set, and the complexity of the job (e.g., compressor repairs, two-man calls).
Monitor technician locations and availability throughout the day to optimize scheduling and minimize delays.
Adjust schedules in real-time to accommodate emergencies, cancellations, or additional service needs.
Service Coordination:
Track the type of service calls to ensure proper time allocation and resources (e.g., lengthier jobs like compressor repairs vs. quicker fixes).
Ensure that technicians have the correct information and resources for each call, including customer history and job requirements.
Administrative Duties:
Process completed service tickets, ensuring accuracy and proper filing of documentation.
Handle out-of-warranty service calls and ensure that proper billing codes are used.
Process customer payments including credit cards, checks, and cash transactions.
Conflict Resolution:
Handle escalated or difficult calls professionally, working to resolve issues while maintaining a calm demeanor.
De-escalate tense situations with customers, offering solutions to resolve their concerns.
Reporting & Recordkeeping:
Enter completed service tickets into the companys database.
Keep accurate records of technician hours, completed jobs, and customer payments.
File paperwork and maintain organized records for future reference.
Qualifications:
Experience: Prior experience as a dispatcher, customer service representative, or administrative assistant in a service-based industry is preferred.
Skills:
Strong organizational and multitasking abilities.
Excellent communication and customer service skills.
Ability to work in a fast-paced environment and adapt to changing priorities.
Basic proficiency in computer programs (e.g., Microsoft Office, scheduling software).
Problem-Solving: Ability to de-escalate customer complaints and provide appropriate solutions.
Additional Requirements:
High school diploma or equivalent.
Familiarity with basic appliance terminology or willingness to learn.
Strong attention to detail and accuracy.
Working Hours:
Monday-Friday, [8am - 5 pm]
Salary:
Competitive salary, commensurate with experience.
Administrative Assistant
Administrative assistant job in Bucyrus, KS
Pave America is seeking a dedicated and detail-oriented Administrative Assistant who thrives in a fast-paced environment, provides a high level of service, and welcomes challenges. This role plays a key part in supporting HR, payroll, and office management tasks, ensuring smooth day-to-day operations.
This is a fully on-site role in Bucyrus, Kansas!
Essential Job Duties & Responsibilities:
As an Administrative Assistant, you will be responsible for a variety of duties, including but not limited to:
Handling receptionist duties, including assisting customers, answering phones, submitting incoming bid requests, and booking travel for crews.
Assisting with new hire onboarding and maintenance to ensure a smooth hiring process.
Reviewing timekeeping entries for accuracy, tracking timely submissions, and communicating with employees to resolve timecard and payroll issues.
Processing routine payroll activities weekly, including timecard verification and assisting in payroll processing as needed.
Providing cross-functional administrative support to back up other administrative personnel as necessary.
Other administrative duties, as needed.
Qualifications (Experience, Education & Certifications, Key Attributes):
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Proficient in Microsoft Office applications (Excel, Outlook, Word).
Highly detail-oriented and accurate in their work.
Organized and adaptable, with the ability to navigate competing and changing priorities.
Able to demonstrate consistent follow-through and strong communication skills.
Capable of passing pre-employment screenings.
Previous experience in payroll processing and/or accounts payable is a plus.
Physical Requirements: (Each to have one of the following based on the position: Never, Rarely, Occasionally, Constantly)
Remaining in a stationary position, often standing or sitting for prolonged periods: Occasionally
Moving about to accomplish tasks at a worksite or moving from one worksite to another: Constantly
Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Rarely
Adjusting, moving and lifting objects in all directions: Rarely
Talking and hearing to communicate with others: Constantly
Seeing to perform job duties at close range, such as monitors or screens: Constantly
Seeing to perform job duties at a distance, such as driving or operating equipment: Occasionally
Repeating motions that may include the wrists, hands and/or fingers: Constantly
Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Rarely
Operating machinery and/or power tools: Rarely
Operating motor vehicles or heavy equipment: Occasionally
The ability to travel regionally or nationally: Occasionally
Physical Demands:
Sedentary work that primarily involves sitting/standing: Constantly
Light work that includes moving objects up to 20 pounds: Occasionally
Medium work that includes moving objects up to 50 pounds: Occasionally
Heavy work that includes moving objects up to 100 pounds or more: Rarely
Working Conditions:
Low temperatures: Rarely
High temperatures: Occasionally
Outdoor elements such as precipitation and wind: Occasionally
Noisy environments: Occasionally
Hazardous conditions: Rarely
Shift work, to include overnight work: Never
Frequent overtime, including weekends: Never
Office environment: Constantly
Pave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.
We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Pave America and it's companies promote a drug-free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.
Auto-Apply26 - SAC Assistant @ Belton School District
Administrative assistant job in Belton, MO
Before and After School Care Programs/School Aged Child Care (SACC) Assistant Additional Information: Show/Hide School Aged Childcare Assistant needed. SAC is a before and after school child care program. The salary range (dependent upon experience): $16.27/hour - $20.82/hour. Must be 18 years old with valid social security card.
The hours range from 6:00 - 8:30 am and 3:30 - 6:30 pm. There are some full days of childcare when school is not in session. Half benefits are offered for those working 20-29.5 hours per week.
Candidates must have 3 college credit hours for Accreditation and they must bring a copy of their transcript if invited for an interview.
The Belton School District is committed to building a culturally diverse educational environment. The Belton School District is especially interested in candidates who can contribute to the diversity and excellence of the academic community. Women, minorities, individuals with disabilities and veterans are encouraged to apply