Administrative assistant jobs in South Bend, IN

Are you interested in joining a great organization with exceptional benefits and room for growth? In this exciting direct-hire role with a great South Bend employer, you will build cushions using an air-powered staple gun to pull vinyl into place and staple it down. You will divide and conquer the schedules given to your team to get the job done. Requirements ... Quality minded individual Team-player attitude Steady work history Experience in labor-intensive environments Ability to stand on your feet and possess muscular hand strength. Direct-hire position with benefits! Location: South Bend, IN Hours: 6 am-4:30 pm (Mon-Thurs) with potential overtime on Friday Pay: $19.00/hr. (Increase 50 cents at 90 days, 180 days, 270 days, and one year. Two dollars total increase in your first year.) PTO also earned after 30 days. Headquartered in North Central Indiana and founded in 2009, TalentSource is a sole source recruiting firm offering an awesome team of subject matter experts in talent acquisition! We are recruiting generalists and provide professional job placement in a wide range of disciplines and industries, including temporary and perm placement, payroll, and specialty staffing solutions to a wide variety of top notch clients! TalentSource is committed to establishing a long-term relationship with both their clients and candidates. They achieve their mission of providing superior customer service through customized talent solutions, with an emphasis on quality and continuous improvement. To learn more about TalentSource please visit us at ***************************** TalentSource is an Equal Opportunity Recruiting Firm. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Summary Reports to the Manager, Patient Care Services. Performs receptionist and general clerical duties relating to the general functioning of the patient care unit. Assists with basic patient care activities in support of other unit team members. Specific tasks to be performed are determined based upon assignment and may include some or all of the duties listed below. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Receives guests, communicates information and performs other receptionist and clerical duties by: * Greeting visitors, patients, personnel and physicians in a pleasant and courteous manner. * Answering the telephone promptly and taking and relaying messages for physicians, nurses, patients, etc. in a timely, courteous and accurate manner. * Preparing patient charts for admission, transfer and discharge. * Monitoring and communicating medical record data received via printers and fax machines. Inputs a variety of data into the patient information system by: * Transcribing and inputting physicians' orders into the computer accurately and in a timely manner. * Entering all charges daily and immediately upon discharge or transfer. * Entering and updating transfers, discharges, conditions and other clinical data using information provided. Supports the patient care unit operations by: * Performing patient care responsibilities which are determined by the unit assignment (i.e., taking and recording vital signs, performing EKGs, assisting with admission and discharge activities, providing nourishments and/or linens etc.). * Answering patient call lights, addressing the need and/or relaying messages appropriately. * Transporting (by wheelchair or cart) or accompanying patients to other areas. * Inventorying, ordering, delivering, picking up, putting away and checking for outdated supplies. * Maintaining neatness of work areas and supply area. * Requesting repairs or services from Environmental Services, Plant Engineering, Bio-medical & Communication Services, etc. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Completing other job-related duties as assigned, with appropriate skill validation as defined by the department. ORGANIZATIONAL RESPONSIBILITIES * Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. * Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent. Previous clerical experience required. Knowledge & Skills * Requires knowledge and understanding of medical terminology. * Demonstrates legible printing or writing and accuracy in spelling medical and non-medical terms. * Demonstrates ability to read, transcribe and follow directions and policies and procedures (for example, x-ray preparations and lab test requirements). * Requires computer skills and sufficient keyboarding skills to complete the work assigned accurately and in a reasonable amount of time. * Demonstrates the communication and interpersonal skills necessary to interact effectively with patients, visitors and team members and to maintain positive working relationships. * Demonstrates well-developed telephone skills in order to relay information promptly and accurately. * Requires the ability to work with minimal supervision, handle multiple activities and prioritize work. Working Conditions * Works in a patient care area with frequent changes in job demands and the remote possibility of exposure to bio-hazards. Physical Demands * Requires the physical ability and stamina (i.e., to push wheelchairs and carts, provide CPR and lift objects weighing at least 50 pounds, etc.) to perform the essential functions of the position.

Job Title: Administrative Assistant II | Sanitation Records Coordinator Period: 08/19/2024 to 02/18/2025 - potential for extension Hours/Week: 40 hours - hours over 40 will be paid at time and a half Rate: $20 - $22/hr Contract Type: W2 only Scope of Services: The Sanitation Records Coordinator plays a crucial role in ensuring the site's compliance with regulatory and GMP requirements. This position involves managing, auditing, and filing sanitation and allergen preventive control records. The Coordinator will collaborate with various teams to maintain high standards of sanitation, environmental monitoring, and pest control. Role, Responsibilities, and Deliverables: Compliance Management: Drive compliance with sanitation and allergen preventive control records and other sanitation programs. This includes reviewing, interpreting, managing, and filing records to ensure the site meets regulatory and GMP requirements. Record Auditing: Audit sanitation, allergen, and self-inspection records for compliance and completeness. Ensure that all records are accurately maintained and readily available for review. Collaboration: Work closely with Operations Leadership, Operations Associates, and the Site Cleaning Crew to achieve optimal environmental monitoring, pest control, and GMP performance. Facilitate effective communication and collaboration among teams to ensure compliance. Metrics Compilation: Compile monthly sanitation metrics for various areas of the site. Conduct weekly self-inspections as required by procedural guidelines to ensure program effectiveness and accountability. Report weekly metrics during site tier huddles when needed. Conformance Support: Support adherence to the master cleaning schedule and applicable cGMP guidelines, best practices, and requirements. Ensure that cleaning schedules are followed and that the site maintains high sanitation standards. Continuous Improvement: Exhibit a proven willingness to learn and a continuous improvement mindset. Identify areas for improvement and work collaboratively to implement changes that enhance sanitation practices and compliance. Teamwork: Work mindfully with others, demonstrating strong interpersonal skills and the ability to collaborate effectively. Maintain a positive and cooperative work environment. Software Proficiency: Utilize software tools such as Word, Excel, and PowerPoint to manage and present data, prepare reports, and support sanitation record-keeping activities. Experience: Proven willingness to learn and adapt to new processes and requirements. Continuous Improvement minded with a proactive approach to enhancing processes. Ability to work collaboratively and mindfully with others. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Prior experience in a role involving compliance, record-keeping, or sanitation is a plus. Qualifications: High school diploma or equivalent; additional education or certification in a related field is a plus. Strong attention to detail and organizational skills. Excellent communication skills, both written and verbal. Ability to manage multiple tasks and priorities effectively. Experience working in a regulated environment with knowledge of GMP requirements is preferred. JOB CODE: ABOJP00036364

At Priority Life Care (PLC), we believe everyone deserves dignity, compassion, and respect, including our coworkers. If you are looking to serve and make a positive difference in someone's life - and light the way in senior care - you may be a fit for our committed, professional team. Priority Life Care is also a designated "Great Place to Work"! When you choose to work at PLC, we provide you the opportunity to use your talents in a progressive, growing organization. Join our team today and love what you do! At Priority Life Care, our mission is to light the way in senior care, with respect to affordability and independence. Administrative Assistant The Administrative Assistant assists the community administrator with day to day operations of the facility, in an administrative function. This person is a courteous and friendly leader and co-workers, and follow procedures as outlined by state and federal regulations. To our staff we provide: * Competitive wages and PTO * Exceptional career advancement opportunities through our "Pathway to Promotion" program * A full range of health plans - including vision and dental! * Telemedicine, at low or no cost! * Special pay rates on holidays * $10,000 Company paid Life Insurance * Voluntary Short-Term Disability, Accident Coverage, and Critical Illness * Confidential Employee Assistance Program * Retirement savings plans * Flexible Spending Accounts * Employee referral bonuses * On-demand wages via ZayZoon. No need to wait until payday! * Rewards Program based on Years of Service and PLC Employee of the Year Award The impact you'll make: * Provide a welcoming and informative experience for current and prospective residents * Answers phone calls and takes admission inquiries * Tours perspective residents and their family members throughout the facility * Greets new residents; reviews facility policies and answers questions * Completes initial Social Service and Activity paperwork * Assists Administrator with audits and IDPH survey preparations * Assists with payroll, HR, and basic accounting functions * Reports any issues or problems that may arise to the Administrator * Complies with state, federal, and all other applicable health care and safety standards * Assists families and other visitors as needed * Attends in-services and other required meetings * Promotes and exemplifies the Priority Life Care mission and values at all times Qualifications: * High School Diploma or equivalent * Minimum of 1 year of customer service experience and office/administrative experience * Prior experience in long-term care, home health, or related service industries Check us out on our website: ****************** or text "CARE" to 85000 Priority Life Care provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. $22 / hour

Full-time Description Exciting Opportunity Alert: Join Our Team as an Administrative Assistant! Company: Generations AdventurePlex Position Type: Full-Time Starting Pay: $17/hour Hours: Monday - Friday, 10:00 AM - 6:00 PM Why You Should Join Us: Generations AdventurePlex is more than just a family entertainment center-it's where memories are made, and teamwork thrives! We're searching for a dynamic and detail-oriented Administrative Assistant who will be the glue that keeps our operations running smoothly. If you thrive in a fast-paced environment and love being at the heart of a vibrant workplace, this role is for you! What You'll Do: HR Related Duties: Manage and maintain job descriptions, wages, and payroll data to ensure accuracy and compliance. Facilitate background checks Onboard new employees with care, following a structured checklist to ensure success. Maintain schedules and training rosters to keep our team running efficiently. Track attendance, assist with payroll processes, and schedule performance evaluations. Verify benefits enrollments and ofboarding with precision and confidentiality. Manage sensitive documentation such as wage garnishments and terminations. Support team-building activities and coordinate recognition through rewards programs. General Administrative Tasks: Assist management with purchasing, inventory checks, and office organization. Provide professional phone and email support as the first point of contact for inquiries. Coordinate event bookings, reservations, and group activities with accuracy and care. Manage mail, packages, donations, and essential documentation. Conduct quality walkthroughs and maintain emergency call sheets. Generate reports to keep management informed and operations seamless. Perks of Working with Us: A dynamic and supportive work environment where your contributions can make a difference. Opportunities for professional growth and advancement within a team that is committed to excellence and continuous improvement. Competitive salary and benefits package, including health insurance, paid time off, and employee discounts. The chance to play a key role in a company that values teamwork, fun, and excellence, with a vibrant atmosphere that encourages growth. Requirements What You'll Bring: A college degree or technical certification in any field. Previous experience in HR or administrative roles is required. Strong organizational and multitasking skills to handle a variety of responsibilities effectively. Excellent communication and interpersonal skills that foster collaboration and positivity. Proficiency in Microsoft Office Suite and the ability to learn new systems quickly. A high level of integrity and professionalism when handling confidential information. Salary Description $17 per hour

Begin your Composites One Career Today! As an Administrative Assistant, you will be responsible for performing a variety of administrative functions to support the operational needs of the distribution center. Key Responsibilities: Composes, prepares, and ensures a timely response with written correspondence, reports, databases, daily invoices, and other documents Files completed transaction documentation; maintains quarterly storage rotation Assists as a customer contact and delivers Stellar Service through accurate order entry, problem resolution, and organizational support May assist in the resolution of billing issues Immediately communicates all special requests, modifications to orders, backorders, shipping delays, or cancelled orders to appropriate internal and external customers Takes messages when necessary; retrieves messages and distributes accordingly from general voice mailbox Attends to visitors, both face-to-face and on the phone, in a timely and professional manner, ensures accuracy of guest sign-in log; announces guests to appropriate associates; aware of all reception activity Coordinates all mail, shipments, and distribution, ensuring accurate labeling and department coding Maintains office supplies and equipment Performs complex and confidential administrative functions, as assigned Expected Skills and Qualifications: A minimum of 2 - 3 years of administrative experience Must be familiar with standard concepts, practices, and procedures related to customer service Advanced proficiency using MS Office to effectively execute work tasks, including Excel, Word, and Outlook Ability to learn internal database and software systems (i.e. MXP, SAP) High School Diploma, GED, or equivalent Pre-Employment Requirement: Employment offers are contingent upon successful completion of a drug screen and background check. This requirement is especially critical for safety-sensitive roles. Discover a Fulfilling Career: At Composites One, our Team Members are the cornerstone of our success. Each role is essential in helping us provide exceptional service to our Customers. We cultivate a culture of empowerment and opportunity, fostering both personal and professional growth. We believe in driving success and appreciating achievement. Our Team Members are eligible for annual bonuses and profit sharing because when the company thrives, we all benefit. Join us and be part of a Team where your hard work and dedication are valued, and together, we achieve great things. Respect, Teamwork, and Communication are Woven into our Core Values: Our guiding principle of Respect, Teamwork, and Communication embodies the spirit of our Core Values. We uphold these principles every day as we strive to make a positive impact for our Customers, our Team, and the world around us. Benefits: Explore our comprehensive health, retirement, wellness, and professional growth programs in detail here. Commitment to Diversity, Equity, and Inclusion: At Composites One, all qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, veteran status, disability, or other protected classification as defined by applicable law and regulation. ADA Accommodations: Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request accommodation please contact the ADA Coordinator by email at ********************************.

This role is located in the Elkhart area Want to be a part of a team that cares about people and business success? Have great MS Office and organization skills, with an equally pleasant phone style? Enjoy a high level of variety in an environment where your administrative skills and project management will grow alongside HR and Recruiting experts? Then, HR Collaboration Group has a place for you! Who We Are: HR Collaboration Group is a regional HR consulting, management, recruiting, and project services group that helps companies, and lean HR teams, with their People & HR needs. Whether it is setting up a progressive HR infrastructure to drive the business, recruiting the right people on the bus, or creating best practice solutions that optimize outcomes - HR Collaboration Group has the expertise and tools to make that happen! Come join HRC to Increase your HR impact in the community while growing your passion! Our Brand Promise: A+ Work, Done on Time, Focused on Client & Business Success What We Offer: Collaborative and team-oriented work environment Challenging and progressive career development Excellent Salary & Bonus programs Outstanding PTO and Voluntary Time Off policies Above Standard Paid Holidays Competitive Medical, Dental, Vision, RX and Other Benefit Programs Retirement Plan with Employer Match! Open communication, informal recognition, and monthly team-building events And much more to motivated, hard-working individuals who want to make a real difference in their team, community and role! What You'll Do: You will handle the day-to-day reception, office, and administrative processes to provide excellent customer support for visitors and administrative/office support excellence for the business. Your Accountabilities in The Role: Handles the incoming calls and reception area, representing the HRC brand, for an exceptional visitor/call-in experience. Handles non-client purchases and processing in a timely manner. Coordinates the distribution of mail, managing online filing, and other administrative activities for the business in a timely manner. Handles the day-to-day office administration of HRC vendors, HRC back-office work, and other items to keep the business organized. Handles project work for various departments to meet overall team goals. Prepares reoccurring and special reports, ensuring accurate and on-time completion. Prepares meeting minutes and follow up on open items, as needed, to support the various groups. Handles light cleaning and organization of the office for a pleasant workspace. Performs work in line with HRC policies ensuring a high level of compliance, accuracy, discretion, and security of information. Position Requirements: Education: HS Diploma or GED required. Experience: 3+ years of Administrative experience performing administration, data entry, reception area, etc. Functional Skills: High attention to detail; ability to plan, organize, prioritize, and complete work on-time and accurately; strong basic math skills, data entry, and advanced problem-solving skills; highly process-oriented; ability to move from project to project well. Technological Aptitude/Skills: Proficient with Microsoft Office (Outlook, PPT, Excel & Word). Communication Skills: Advanced verbal and written communication skills. Leadership/Behaviors: Customer-focused, supportive mindset; strong initiative to work independently in a high-quality way, data-focused yet also good with people, strong with processes and compliance; collaborative and solid problem-solver who can figure things out or come with suggestions and enhancements; has a sense of urgency to get things done well and on-time. Culture Match: Enjoys and thrives in an environment jumping from project to project; is collaborative and has a positive personality; provides help without being asked; asks for help as needed to provide A+ output; flexible to meet customer needs, reliable in meeting work demands, highly compliant to ensure legal processes, and accountable for projects/work and team delegated projects. If this sounds like you, then you will blossom at HRC! Other Important Information: Position Status & Pay: Excellent pay plus bonus and perks! Pay is commensurate with proven expertise and positive/professional behavior skills that fit the position. - And, the compensation will grow as the team member grows! Reports To: CEO Core Schedule: Monday through Friday; 8:00 am - 5:00 pm

Reports to: Building Administrator General Summary: The Administrative Assistant performs office functions and assists the supervisor with varying job responsibilities. Essential Functions: Develops report measures, such as spreadsheets, charts, and graphs for state submissions. Demonstrates strong customer service skills with employees and the public in routine situations. Coordinates and maintains budgets and reports. Enrolls and discharges students, while ensuring systems are up to date and accurate. Administers accounts receivable, accounts payable, and purchase orders. Schedules and maintains contracts for facility rentals. Assists new employees and volunteers through orientation and training. Coordinates award programs. Performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures. Performs other reasonably related duties as assigned by supervisor. Maintains confidentiality as defined within the policy and procedure manual. Qualifications: Education - High School Diploma or GED Position Type: Non-Exempt These statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of an administrative assistant.

Operations Coordinator At Bayer we're visionaries, driven to solve the world's toughest challenges and striving for a world where 'Health for all Hunger for none' is no longer a dream, but a real possibility. We're doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining 'impossible'. There are so many reasons to join us. If you're hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there's only one choice. What You Will Do The Administrative Assistant position is crucial role in supporting the needs of site production operations, skilled at building and maintaining relationships with internal and external stakeholders and responsible for partnering at various levels of the organization to drive strategic and operational effectiveness. Key Tasks and Responsibilities: Responsibilities include, but are not limited to the following: * Oversee operational activities pertaining to delegated area of expertise; including but not limited to HSE, grower accounting, field operations, plant operations, human resources, accounts payable, procurement and/or other areas defined by leadership; * Build cross functional relationships to collaboratively partner with the business and effectively network within the production network; * Independently prioritize key tasks and responsibilities, considering seasonality of business; * Own and identify communication needs to appropriate levels of the organization; including peers, leadership, and internal/external stakeholders to drive strategic and operational efficiencies across operations; * Influence the development of strategies and plans to ensure strategic roadmaps translate into feasible production plans (ie one PSS implemenations); * Partner with key business stakeholders to define business issues and opportunities, highlighting significant areas of spend and continuous improvement; * Indentify cost savings programs through capturing, reporting, and expanding across the production network to drive savings; * Troubleshoot IT/Systems issues, enacts the help chain when additional support is needed. Required Qualifications: * High School Diploma plus 12 years relevant experience OR AA/BS degree with 6 years of relevant experience; * Excellent communication skills (written and verbal); * Organization and prioritization skills and attention to detail; * Understanding of manufacturing and/or desire to learn agriculture operations; * Strong customer focus; * Ability to rapidly connect and analyze data; * Ability to communicate complex analytical insights in a precise and actional manner. Preferred Qualifications: * Some travel may be required, valid drivers license preferred. * Ability to work overtime and weekends as needed This posting will expire on January 1st, 2026. Employees can expect to be paid a salary of $ 43,268.00 - 64,902.00 per year. Additional compensation may include a bonus or commission (if relevant). Other benefits include health care, vision, dental, retirement, PTO, sick leave, etc. If selected for this role, the offer may vary based on market data/ranges, an applicant's skills and prior relevant experience, certain degrees and certifications, and other relevant factors. Bayer is an Equal Opportunity Employer/Disabled/Veterans Bayer is committed to providing access and reasonable accommodations in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s) using the contact information below. If you meet the requirements of this unique opportunity, and want to impact our mission Science for a better life, we encourage you to apply now. Job postings will remain open for a minimum of ten business days and are subject to immediate closure thereafter without additional notice. Division:Crop Science Reference Code857227 Functional Area:General Administration & Corporate Services Location:United States : Michigan : ConstantineEmployment Type:Regular Position Grade:unknown Contact Us AddressTelephoneCreve Coeur, MO***************, option #563167 OR Submit a ticket via the self-service option by visiting go/askhr

Employees in this position perform support activities needed to operate the Athletic Department. They work with and provide support to the Athletic Director and coaches to meet the goals for the department, and to enhance the overall operations of the department. They will provide support for the Athletic Director, Head Coaches, and Assistant Coaches. They perform clerical functions, such as composing, editing, and prioritizing office communications, and when appropriate, resolve issues. They will participate in management support activities through application of a body of knowledge related to instructions (procedures, practices, manuals or other specified instructions), guidelines (policies, rules, regulations or laws), and office equipment (computer, fax, photo-copier). DUTIES AND RESPONSIBILITIES: Examples performed by this position include: * Provide clerical support to the Athletic Director and coaches within the Athletic Department. * Make travel arrangements for all sports teams, coaches, and the Athletic Director. * Schedule vehicles for all department travel, including recruiting, errands, and team travels, as well as aid with vehicle scheduling for all campus departments. * Request meal money and assist in reconciling reimbursement forms for all teams, coaches, and the Athletic Director. * Create, post, and distribute rosters, schedules, and schedule changes to NJCAA, MCCAA, and campus constituents to assist in the marketing of each sport. * Monitor all social media accounts related to the Athletic Department. * Utilize scheduling and payment software to distribute schedules for all sports, to notify appropriate organizations and individuals of schedule changes, and to monitor and pay officials. * Prepare the cash box for home contests and concession stands. * Collect and deposit to the Business Office, all cash, checks, and credit card revenues from home games, concessions, athletic fundraisers, expense reimbursement reconciliations, or any other funds for Athletics. * Help Athletic Director plan, organize and manage department meetings and activities. Take and maintain minutes from departmental meetings. * Process internal requisitions and ordering of supplies. * Provide Athletic Director and coaches with course schedules and grade reports for student-athletes when requested. * Assist the Athletic Director and coaches with planning, organization, and implementation of clinics, tryouts, awards banquet, athlete orientations, and other special events. * Create athletic team and individual certificates for student athletes. * Assist and monitor athletic statistics through the NJCAA Stats program and MCCAA website. * Assist in preparing yearly budget for the Athletic Department and all sports for the review and approval of the Athletic Director. Reconcile the budget monthly and notify the Athletic Director of any potential issues. Inform coaches of their individual budgets as requested. Prints budget reports as requested. * Assist the Athletic Director and coaches in fundraising efforts, including completing appropriate college forms, building and maintaining databases, purchasing licenses, and counting and depositing funds to the Business Office * Prepare check requests for the AD and coaches from the General Fund and Agency accounts. Reconcile and print agency accounts on a monthly basis and notify the AD and/or coaches of any issues. Print agency account reports as requested by coaches. * Create and distribute letters of intent, notify the Financial Aid Office of scholarships, assist the Financial Aid Office in having financial aid contracts signed and returned, maintain scholarship spreadsheet, and request transfer of funds by Controller. Notify the Controller and Financial Aid Office of scholarship adjustments. * Maintain student athletic files which include physical forms, insurance forms, code of conduct forms, letters of intent, release forms, transfer forms and awards. Maintain database of student athletes. * Assist Athletic Director with NJCAA eligibility and compliance duties and management, including printing transcripts, evaluating each student-athlete's GPA, entering data in NJCAA Audit, and completing requirements as requested by the NJCAA for the review and approval of the Athletic Director. * Assist Athletic Director and coaches with recruiting process, department communications, arranging tours for new or prospective student athletes, mass recruiting mailings, and scheduling athletic orientations. * Organize and assist with the fundraisers for each sport. Create flyers and prepare mass mailings associated with fundraisers and maintain databases. Collect and deposit funds to the Business Office. Prepare income statements and monitor agency accounts. * Assist with the update and distribution of student athlete handbooks. * Assist with Student/Athlete Evaluations - check in all student/athlete evaluations. Maintain a "late list" and read all evaluations as a screening step prior to submission to the Athletic Director. Provide information to exiting athletes on NAIA and NCAA compliance. * Collaborate with other departments as needed for athletic eligibility requirements and tracking of academic progress. * Assist with athletic camps for all sports. Provide communication and marketing materials, register students, maintain databases, count and deposit funds to the Business Office, and create certificates for each camper. * Complete Equity in Athletics report required yearly by the U.S. Department of Education for Title IV funding. * May work evenings or weekends as needed for Athletic operations. * Other duties within the scope of this position as assigned by their supervisor. REQUIRED QUALIFICATIONS: * Associate degree in a related field (equivalent combination of education and experience may be substituted). * Demonstrated keyboarding ability. * Ability to effectively deal with the public. * A comprehensive command of grammatical structure, spelling, punctuation, and the ability to compose, in good form, various correspondences. PREFERRED QUALIFICATIONS: * One (1) year experience in secretarial position. To apply: Interested candidates must submit a cover letter, resume, and contact information for three (3) professional references via email to: *************** (Attn: Human Resources, 62249 Shimmel Rd, Centreville, MI 49032). Applications will be reviewed beginning on or after October 24, 2025. Applications received after this date may receive limited consideration. Glen Oaks Community College prohibits discrimination on the basis of sex or any other protected characteristic under applicable local, state, or federal law in employment or access to educational programs or activities. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at glenoaks.edu/nondiscrimination. This organization participates in E-verify. For more information, please visit the DHS E-verify site.

Department: Warehouse Reports To: Warehouse Manager FLSA Status: Non-Exempt The Warehouse Administrative Assistant performs office duties, communicates with customers and vendors as well as assist with other duties in the Warehouse Office. At times the Warehouse Administrative Assistant would be responsible for receiving, pulling, packaging, and shipping orders in an accurate and timely manner. Education, Experience, and Core Competencies (Knowledge, Skills, and Abilities) Required: A High School Diploma or GED required. Must have 2-3 years of administrative experience. The Warehouse Administrative Assistant needs to be detailed orientated. Needs the ability to perform all computer functions as they pertain to this job. Must have the ability to solve practical problems, interpret, and resolve problems and issues using a variety of instructions or guides. Must have good command of the English Language, oral and written as well as excellent communication skills. The Warehouse Administrative Assistant should be a quick learner, self-motivated and reliable. Essential Duties and Responsibilities: Prepares packages, arranges shipments (domestic and international) Receives deliveries from orders placed Processes and tracks freight claims Scans and files inbound and outbound paperwork Assists in handling freight quotes Assists with answering questions pertaining to freight tracking and Proof of Delivery Requests Receives and ships orders using radio frequency scanners Inspects inventory for defects, scratches, or other damage Accurately fills customer invoices Prepares shipping documents in a timely and accurate manner Posts weights and shipping charges and affixes postage Performs all computer functions as they pertain to this job including Microsoft Windows, various freight software and label matrix programs Assists in counting inventory May be assigned facilities maintenance duties as required Organizes warehouse and work area for orderliness at all times Maintains proper housekeeping and safety standards Safe operation of all machinery, tools and equipment Actively participates in department meetings Participation with safety and quality suggestions Will be required to perform other duties as requested, directed or assigned Physical Demands: Stand and/or walking for 8 hours Lift and move up to 50 pounds Lift, bend reach above the head, kneel, crouch, during shifts Push, pull, lift and bend while handling product Ability to consistently work at a fast pace and maintain high scores for productivity and accuracy Work with and around moving mechanical equipment Noise levels and temperature may vary throughout the warehouse Work Environment The work environment requires exposure to a typical warehouse environment which requires the use of personal protective equipment such as hardhats in certain areas. Temperature of work area may be affected by outside temperatures and machining. Industrial lighting provided Career Path: There are various career paths that can be followed. Staying within the Warehouse Department, an individual could move up to an Order Fulfillment Specialist, Senior Warehouse Associate or Warehouse Manager. Other Career Paths outside the Warehouse could Administrative Assistant in the Administrative Department or Customer Service Associate in our Customer Service Department. All Associates are encouraged to have discussions with their Department Manager and the Human Resources Manager to view job descriptions and requirements for career advancement.

Job Title: Accounting Administrative Assistant FLSA Status: Non-Exempt Department: Accounting Reports To: Chief Accounting Officer General Purpose: To provide our customers with total satisfaction. To serve our community through volunteerism and produce a return on assets which will assure the future prosperity of our employees and our company. To be an ambassador of our "Living Brand" by building relationships with our customers. To accurately and timely report accounting data. To safeguard company assets. To cross-train functional areas of accounting. Position Responsibilities: * Builds Relationships * Promotes Living Brand * Serves as Product Brand Advocate * Adheres to company's approved accounting procedures * Promotes company's mission statement * Fosters company's culture * Adheres to the company's vision and mission * Adheres to company approved office accounting procedures * Safeguards all assets * Types all correspondence, reports, letters, and memos as directed * Maintains and organizes files, work areas, and office equipment * Provides any and all assistance necessary in accommodating accounting staff according to their needs * Files and organizes information including but not limited to emails, letters, memos, phone messages, and documents as necessary to maintain an orderly flow of information and organized retention process * Prepares various reports by utilizing data mining tools and techniques as needed * Adheres to company policies and approved accounting procedures * Meets deadlines and handles projects simultaneously * Prepares check runs for review, tracks waivers of lien when appropriate, and mails checks * Accurately compiles data into various spreadsheets to aid the department * Processes store orders of accounting supplies * Performs all other related duties as assigned Requirements Role Qualifications: * High School Diploma is required * Associate's Degree in Accounting or related field preferred Essential Skills and Experience: * Situational Awareness * Strong customer orientation * Detail orientation * Inclination for strategic mindset and problem analysis at all functional levels * Time management including multitasking, productivity, and a sense of urgency * Excellent interpersonal and highly effective communication skills * Strong team player * Teamwork and the ability to enhance team members' performance * Adaptability, flexibility, and receptive to change * Problem analysis & problem resolution at functional level * Effective decision making based on sound judgment and reasoning * Ability to read, write and understand English * 10 key proficiencies Physical demands and work environment: * Physical Demands: While performing the duties of this job, the associate is required to stand for prolong periods; work longer than eight (8) hour shifts, reach climb, balance, stoop, kneel, crouch; talk or hear; smell. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. * Work Environment: Must have flexibility to work all shifts, all days of the week, when necessary. Ability to tolerate extreme temperatures for a minimum of 30-minute intervals. Exposure to dirt, dust, and cleaning solvents.

The Administrative Assistant for the Family Medicine Residency Program provides comprehensive administrative support and reports directly to the Manager/Director. This role performs a wide range of administrative functions and assists with the coordination of moderately complex special projects to support the program's effective operation. * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Performs a variety of administrative duties by: * Establishing, modifying, and maintaining record-keeping systems; classifying, sorting, and filing records and correspondence materials. * Preparing letters and memos, forms, spreadsheets, and presentations as requested. * Reviewing and verifying expense reports and records, investigating variances, and monitoring capital expenditures and reimbursements. * Filing, copying, typing, coordinating meetings, and distributing mail. * Processing work orders, requesting repairs or services from other departments to ensure maintenance of equipment and services. Compiles data utilized for statistical reports by: * Reviewing and verifying timecards for accuracy; logging hours worked on the appropriate record; tracking attendance, ill, leave of absence (LOA), and tardy calls. * Monitoring and reviewing labor distribution by pay period, checking for accuracy and correcting errors. * Collecting, compiling, and analyzing statistical information; also identifying trends to determine department effectiveness and assessing the need for additional information. * Collecting, coordinating and monitoring the performance appraisal system for the department. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Completing other job-related duties and projects as assigned. ORGANIZATIONAL RESPONSIBILITIES * Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department-specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process, and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. * Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent and two years of post-secondary education in business, office procedures, secretarial courses, or equivalent. At least five years of progressive secretarial experience is required. Knowledge & Skills * Demonstrates proficiency in basic computer skills (i.e., data entry, word processing, and spreadsheets). A basic understanding of database applications is desired. Demonstrates ability to type 40-50 wpm on a computer with 95% spelling accuracy. * Demonstrates ability to read, write, understand, and follow verbal and written instructions. * Requires the ability to operate standard office equipment (copier, calculator, fax machine, etc.), specific to the department's needs. * Demonstrates effective communication skills (both verbal and written). * Demonstrates the interpersonal skills necessary to establish and maintain effective working relationships with team members, patients, visitors, physicians and others. * Demonstrates math skills necessary to add, subtract, multiply, divide, use fractions, and calculate percentages. Working Conditions * Works in a patient care environment requiring physical exertion, frequent changes in job demands, and certain undesirable patient care activities. * May be exposed to biohazards. Physical Demands * Requires the physical ability, manual dexterity, and stamina (i.e. to stand/walk for prolonged periods of time, push wheelchairs/carts, lift objects weighing at least 20 pounds, etc.) to perform the essential functions of the position.

Job Title: Administrative Assistant II Period: 11/25/2024 to 05/10/2025 - potential for extension/direct hire Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $22/hr Contract Type: W2 only Scope of Services: Provides clerical will provide support to one or two department managers and their staffs. They will work in conjunction with other clerical staff to support the work area and division. Proficiency in one to two software programs is required. May also assist with phone coverage, report preparation and meeting scheduling. Role, Responsibilities, and Deliverables: Provide clerical support by performing tasks such as data entry, filing, and maintaining records. Assist with phone coverage, including answering and directing incoming calls in a professional manner. Prepare reports and documents accurately and in a timely manner, ensuring adherence to established formatting and quality standards. Coordinate and schedule meetings, including arranging venues, sending invitations, and preparing meeting materials. Collaborate with other clerical staff members to streamline administrative processes and improve efficiency within the department or work area. Timely and accurate completion of clerical tasks, including data entry, filing, and record maintenance. Professional handling of incoming calls and effective communication with internal and external stakeholders. Preparation of reports and documents that meet quality standards and contribute to informed decision-making. Efficient coordination and scheduling of meetings, ensuring all logistical aspects are managed effectively. Active participation in process improvement initiatives to enhance administrative efficiency and effectiveness. Experience: Proficiency in one to two software programs, such as Microsoft Office Suite, is required. Prior experience in providing clerical support or administrative assistance is preferred. Strong organizational skills and attention to detail are essential for success in this role. Excellent communication skills, both written and verbal, are necessary to interact effectively with colleagues and stakeholders. Ability to prioritize tasks, manage time efficiently, and work collaboratively in a team environment. JOB CODE: ABOJP00037788

Accounting / Administrative Assistant This role is located in Shipshewana, IN. Are you a detail-oriented person who enjoys working with and serving people? Enjoy working independently and within teams to create excellence on the job? Then, we have the place for you! Who We Are: Weaver Furniture Sales is a full-line furniture retailer offering a complete range of solid hardwood, custom-made Amish furniture. We've filled our 25,000+ square foot showroom with fine furniture crafted in small shops in Northern Indiana and North-Central Ohio. In addition, we focus on solid oak, cherry, walnut, hickory and maple hardwood pieces. They're designed and handcrafted to last for generations. Our number one goal is to serve our customers (both inside and outside the business) to fulfill their needs and desires. Why not join a company that cares that much about you? (HRC note: We try to blend in the business goals into employee benefits) What We Offer: Creative, innovative, collaborative, and flexible work environment Competitive pay programs! Comprehensive Health & Wellness Benefits Retirement Program with Excellent Employer Match! Employer Paid Life Insurance! Weekend Pay Shift Premium Paid Vacations and Holidays Open communication, recognition programs, and team-building events And much more to motivated, results-oriented individuals who want to make a real difference in their community and role What You'll Do: As the Accounting/Administrative Assistant, you will plan, prioritize, and execute work in a high-customer service way ensuring complete, on-time, and accurate handling of tasks to meet the goals of our business. Your Accountabilities in the Role: Assists with handling incoming phone calls in a friendly and customer-focused way. Processes incoming/outgoing mail to ensure timely delivery, while handling things that can be done independently. Scans and files documents in a timely and accurate way for ease of retrieval from the team. Maintains filing systems and day to day processes for accuracy of work. Enters/maintains customer orders in accounting system; follows up with staff to ensure timely processing in the system where needed. Enters/maintains purchase orders in accounting system; is a resource for other staff on product status. Processes inventory receivables in accounting system for accuracy of inventory and system data. Processes vendor bills while paying in accordance to terms for the vendor. Processes weekly check/ACH runs timely after approval from management. Position Requirements: Education: HS diploma or GED preferred; and/or equivalent combination of education and experience required. Experience: 2+ years of administrative or accounting admin experience, within a commercial business preferred. Certifications: N/a Functional Skills: Basic knowledge of accounting and/or administrative principles with a strong understanding of accounting or data/ERP systems and processes. High attention to detail, with strong organization, prioritization and an ability to multi-task and get things done well. High level of accuracy and efficiency to meet deadlines and work with larges amounts of data. Able to problem-solve and follow/enhance processes to create efficiencies. Technology Skills: Proficient PC and database skills required. Communication Skills: Solid verbal and written communication skills. Able to talk to customers easily and friendly. Leadership/ Behaviors: Strong customer-focus; self-motivated, able to work independently and within a team; ability to be naturally friendly and support others to get things done well; ability to resolve problems and/or complaints in a high-quality, respectful, and customer-focused way; ability to collaborate with others internally and externally. Able to maintain positive attitude and resilience in a fast-paced environment. Culture Match: Collaborative, respectful, engages with the team, has a Servant's heart, and puts in the effort to create an amazing customer experience, for both internal and external customers. Other Important Information: Pay/Salary: Hourly position based on experience - And, the compensation will grow as the business grows! Reports To: Business Administration Manager Core Hours: 8:00 am - 5:00 pm (8 hours within this time frame; schedule can be flexible) Typical Work Week: M-F; 20 hours minimum for part-time, up to 40 hours a week on average for full-time Direct Reports: None Travel: limited; may travel to other stores periodically Work Environment: Retail Sales/ Office environment

Job DescriptionDescription: Job Title: Accounting Administrative Assistant FLSA Status: Non-Exempt Department: Accounting Reports To: Chief Accounting Officer General Purpose: To provide our customers with total satisfaction. To serve our community through volunteerism and produce a return on assets which will assure the future prosperity of our employees and our company. To be an ambassador of our “Living Brand” by building relationships with our customers. To accurately and timely report accounting data. To safeguard company assets. To cross-train functional areas of accounting. Position Responsibilities: Builds Relationships Promotes Living Brand Serves as Product Brand Advocate Adheres to company's approved accounting procedures Promotes company's mission statement Fosters company's culture Adheres to the company's vision and mission Adheres to company approved office accounting procedures Safeguards all assets Types all correspondence, reports, letters, and memos as directed Maintains and organizes files, work areas, and office equipment Provides any and all assistance necessary in accommodating accounting staff according to their needs Files and organizes information including but not limited to emails, letters, memos, phone messages, and documents as necessary to maintain an orderly flow of information and organized retention process Prepares various reports by utilizing data mining tools and techniques as needed Adheres to company policies and approved accounting procedures Meets deadlines and handles projects simultaneously Prepares check runs for review, tracks waivers of lien when appropriate, and mails checks Accurately compiles data into various spreadsheets to aid the department Processes store orders of accounting supplies Performs all other related duties as assigned Requirements: Role Qualifications: High School Diploma is required Associate's Degree in Accounting or related field preferred Essential Skills and Experience: Situational Awareness Strong customer orientation Detail orientation Inclination for strategic mindset and problem analysis at all functional levels Time management including multitasking, productivity, and a sense of urgency Excellent interpersonal and highly effective communication skills Strong team player Teamwork and the ability to enhance team members' performance Adaptability, flexibility, and receptive to change Problem analysis & problem resolution at functional level Effective decision making based on sound judgment and reasoning Ability to read, write and understand English 10 key proficiencies Physical demands and work environment: Physical Demands : While performing the duties of this job, the associate is required to stand for prolong periods; work longer than eight (8) hour shifts, reach climb, balance, stoop, kneel, crouch; talk or hear; smell. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. Work Environment: Must have flexibility to work all shifts, all days of the week, when necessary. Ability to tolerate extreme temperatures for a minimum of 30-minute intervals. Exposure to dirt, dust, and cleaning solvents.

Summary Reports to the Director. Under general supervision, performs various routine and non-routine secretarial services requiring some exercise of initiative and judgment. Duties may include typing, greeting visitors, setting up appointments, filing, recordkeeping, and relieving supervisor of minor administrative functions. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Performs secretarial services by: * Answering telephone calls, referring callers appropriately and answering inquiries. Also greeting visitors and directing them as necessary. * Preparing a variety of items including, but not limited to correspondence, forms, charts, statistical and financial tables, records, treatment plans and treatment team conference minutes, staff conference minutes, purchase orders and other requisition forms as requested. * Relieving manager of minor administrative functions. * Maintaining manager's calendar, including making appointments and coordinating schedules. * Coordinating, as needed, minor projects for manager(s) by pulling together information, researching information and following up on projects to ensure timely completion. * Preparing files, records, charts. Making labels, indexing, gathering required standard information, posting information, searching for and obtaining reports, charts and copies to complete files. * Filing, retrieving and delivering records and charts as requested. * Contacting various associates to obtain information or relay information regarding meetings, resolving payroll, purchasing and data processing problems. * Providing general orientation to new department associates concerning general office and department practices. * Receiving, sorting and distributing mail and other materials. * Operating standard office equipment (i.e., personal computer, calculator, photocopier) and others as needed. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Completing other job-related duties and projects as assigned. ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills and abilities as indicated below are normally acquired through successful completion of a high school diploma or equivalent. A minimum of one to two years of secretarial experience, utilizing knowledge of office procedures, organization and computer skills, is required. Knowledge & Skills * Requires well-developed secretarial skills, including keyboarding, transcription and office organization and the ability to operate and troubleshoot standard office equipment specific to the needs of the department. * Requires proficiency in computer skills with solid working knowledge of word processing and spreadsheet software applications. * Requires a comprehensive understanding of department/unit policies, procedures and operations in order to assume non-complex administrative assignments. * Demonstrates the analytical skills necessary to independently work on projects, plan the work day and to complete reports containing data from several sources. * Demonstrates interpersonal and communication skills (both verbal and written) necessary to interact effectively with a diverse group of internal and external contacts. * Demonstrated well-developed phone usage skills. Working Conditions * Works in an office environment. Physical Demands * Requires the physical ability and stamina to perform the essential functions of the position.

Job Title: Administrative Assistant I Period: 09/30/2024 to 09/30/2025 - potential for extension Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $15/hr Contract Type: W2 only Scope of Services: Provides clerical support to a smaller department or group of individuals or works in conjunction with other clerical staff to support a work area or division. Proficiency in one to two software programs is required. May also assist with phone coverage, report preparation and meeting scheduling. Role, Responsibilities, and Deliverables: Provide clerical support by performing tasks such as data entry, filing, and maintaining records. Assist with phone coverage, including answering and directing incoming calls in a professional manner. Prepare reports and documents accurately and in a timely manner, ensuring adherence to established formatting and quality standards. Coordinate and schedule meetings, including arranging venues, sending invitations, and preparing meeting materials. Collaborate with other clerical staff members to streamline administrative processes and improve efficiency within the department or work area. Timely and accurate completion of clerical tasks, including data entry, filing, and record maintenance. Professional handling of incoming calls and effective communication with internal and external stakeholders. Preparation of reports and documents that meet quality standards and contribute to informed decision-making. Efficient coordination and scheduling of meetings, ensuring all logistical aspects are managed effectively. Active participation in process improvement initiatives to enhance administrative efficiency and effectiveness. Experience: Proficiency in one to two software programs, such as Microsoft Office Suite, is required. Prior experience in providing clerical support or administrative assistance is preferred. Strong organizational skills and attention to detail are essential for success in this role. Excellent communication skills, both written and verbal, are necessary to interact effectively with colleagues and stakeholders. Ability to prioritize tasks, manage time efficiently, and work collaboratively in a team environment. JOB CODE: ABOJP00036114

Job Description Accounting / Administrative Assistant This role is located in Shipshewana, IN. Are you a detail-oriented person who enjoys working with and serving people? Enjoy working independently and within teams to create excellence on the job? Then, we have the place for you! Who We Are: Weaver Furniture Sales is a full-line furniture retailer offering a complete range of solid hardwood, custom-made Amish furniture. We've filled our 25,000+ square foot showroom with fine furniture crafted in small shops in Northern Indiana and North-Central Ohio. In addition, we focus on solid oak, cherry, walnut, hickory and maple hardwood pieces. They're designed and handcrafted to last for generations. Our number one goal is to serve our customers (both inside and outside the business) to fulfill their needs and desires. Why not join a company that cares that much about you? (HRC note: We try to blend in the business goals into employee benefits) What We Offer: Creative, innovative, collaborative, and flexible work environment Competitive pay programs! Comprehensive Health & Wellness Benefits Retirement Program with Excellent Employer Match! Employer Paid Life Insurance! Weekend Pay Shift Premium Paid Vacations and Holidays Open communication, recognition programs, and team-building events And much more to motivated, results-oriented individuals who want to make a real difference in their community and role What You'll Do: As the Accounting/Administrative Assistant, you will plan, prioritize, and execute work in a high-customer service way ensuring complete, on-time, and accurate handling of tasks to meet the goals of our business. Your Accountabilities in the Role: Assists with handling incoming phone calls in a friendly and customer-focused way. Processes incoming/outgoing mail to ensure timely delivery, while handling things that can be done independently. Scans and files documents in a timely and accurate way for ease of retrieval from the team. Maintains filing systems and day to day processes for accuracy of work. Enters/maintains customer orders in accounting system; follows up with staff to ensure timely processing in the system where needed. Enters/maintains purchase orders in accounting system; is a resource for other staff on product status. Processes inventory receivables in accounting system for accuracy of inventory and system data. Processes vendor bills while paying in accordance to terms for the vendor. Processes weekly check/ACH runs timely after approval from management. Position Requirements: Education: HS diploma or GED preferred; and/or equivalent combination of education and experience required. Experience: 2+ years of administrative or accounting admin experience, within a commercial business preferred. Certifications: N/a Functional Skills: Basic knowledge of accounting and/or administrative principles with a strong understanding of accounting or data/ERP systems and processes. High attention to detail, with strong organization, prioritization and an ability to multi-task and get things done well. High level of accuracy and efficiency to meet deadlines and work with larges amounts of data. Able to problem-solve and follow/enhance processes to create efficiencies. Technology Skills: Proficient PC and database skills required. Communication Skills: Solid verbal and written communication skills. Able to talk to customers easily and friendly. Leadership/ Behaviors: Strong customer-focus; self-motivated, able to work independently and within a team; ability to be naturally friendly and support others to get things done well; ability to resolve problems and/or complaints in a high-quality, respectful, and customer-focused way; ability to collaborate with others internally and externally. Able to maintain positive attitude and resilience in a fast-paced environment. Culture Match: Collaborative, respectful, engages with the team, has a Servant's heart, and puts in the effort to create an amazing customer experience, for both internal and external customers. Other Important Information: Pay/Salary: Hourly position based on experience - And, the compensation will grow as the business grows! Reports To: Business Administration Manager Core Hours: 8:00 am - 5:00 pm (8 hours within this time frame; schedule can be flexible) Typical Work Week: M-F; 20 hours minimum for part-time, up to 40 hours a week on average for full-time Direct Reports: None Travel: limited; may travel to other stores periodically Work Environment: Retail Sales/ Office environment