Administrative assistant jobs in Stratford, CT - 602 jobs

Our client is a reputable Investment Firm located in Manhattan, with offices in Stamford, CT. This will be on-site 2-3 days a week. Principal Responsibilities: Maintain complex executives' calendars by scheduling, coordinating, and updating meetings Coordinate personal travel arrangements, including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and dining reservations Ad hoc projects and errands Book personal appointments for executives and family members Requirements: A completed Bachelor's degree 5+ years of EA/PA experience, supporting high-profile executives Must have experience working from the executive's office Exhibits a high level of professionalism and hyper attention to detail The annual base salary range is $120,000 to $150,000. The actual compensation offered to the successful candidate may vary from the posted hiring range based on geographic location, work experience, education, and/or skill level, among other factors. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Administrative Assistant | Design Firm - Westhampton, NY We are seeking a highly organized and detail-oriented Administrative Assistant to support our dynamic residential interior design firm in the Hamptons. This individual will play a key role in keeping our office running smoothly, supporting the design team, and ensuring that day-to-day operations are handled with efficiency and professionalism. The ideal candidate is proactive, resourceful, and thrives in a fast-paced, creative environment. Key Responsibilities Provide administrative support to the Principal and design team, including scheduling, correspondence, and calendar management. Answer phones, greet clients and vendors, and serve as a professional first point of contact for the firm. Prepare and manage client documents, contracts, and project files. Assist with purchasing and tracking of FF&E orders, ensuring timely follow-up with vendors. Support the team with meeting preparation, presentation materials, and documentation. Maintain office organization, supplies, and filing systems (both digital and physical). Coordinate deliveries, installations, and on-site appointments. Handle expense reports, invoices, and light bookkeeping support as needed. Assist in managing social media and marketing communications, as assigned. Qualifications 2+ years of administrative experience, preferably in a design, architecture, or creative environment. Strong organizational skills with the ability to manage multiple priorities at once. Proficiency in Microsoft Office Suite; experience with design software or project management tools is a plus. Excellent communication and interpersonal skills, both written and verbal. High attention to detail and ability to maintain confidentiality. Self-motivated with a proactive approach to problem-solving. Professional demeanor with the flexibility to adapt in a fast-moving, client-focused environment. For immediate review and consideration, contact: Injila Khan - ************************* Interior Talent, Inc Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. Our defined area of expertise and ability to continually adapt to the unique needs of our clients allow us to provide focused, individualized service. For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is discreet and confidential - we highly value your current position and will never do anything that would bring your future into jeopardy EXPERTISE: In the industry since 2003 - we are your advocate, and WE GET IT - we know making a career decision is difficult, and we're here for you throughout the whole process **********************

Administrative Assistant - Greenwich, CT - Hybrid 4 days in office - Salary + Bonus Our client, a prominent, global private investment firm focused on Real Estate, is looking for an Administrative Assistant to support the CFO and team of their Family office. In this dynamic role you will handle both administrative and bookkeeping duties and partner with key stakeholders at all levels. This is an exciting opportunity to work with a collaborative team at a top firm around the world and build your administrative career! This position reports to the office in Greenwich, CT 4 days/ week onsite, 1 day remote Compensation package includes base + bonus and benefits RESPONSIBILITIES Create, maintain, and edit documents, spreadsheets, and presentations. Organize and keep track of financial records, including recording payments and wires, tracking invoice statuses, and ensuring timely documentation of transactions. Manage capital calls and investment documentation for high net-worth family portfolio Write checks and assist with basic accounts payable/receivable tasks, ensuring accuracy and proper documentation. Monitor and reconcile financial transactions across multiple currencies; familiarity with currency conversions is a plus. Act as a gatekeeper taking messages and passing along calls in a timely and professional manner Coordinate internal and external meetings including room reservations, equipment set-up, and meeting material preparation (e.g., presentations, agendas). Process expense reports in Concur, ensuring compliance with the Travel & Expense Policy. Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk. Track team PTO and sick days. Perform ad-hoc assignments as requested. QUALIFICATIONS 2 + years of Administrative and bookkeeping experience Strong organizational skills, attention to detail is crucial Proficiency in Microsoft office - Word, PowerPoint, and Excel Excellent time management, organizational and interpersonal skills; Resourceful, well organized, highly dependable, efficient and detail oriented; Hands-on problem solver; High level of discretion and ability to handle sensitive and confidential information Team player with flexible attitude Bachelor's Degree preferred You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Title: Executive Assistant Employment Type: Contract (2 yrs w/ extension opportunities) Compensation: $40/hr - $45/hr Schedule: Mon-Fri, 8:00 AM - 5:00 PM We are seeking a high‑energy, tech‑savvy, and detail‑driven professional to support our CEO and contribute to daily operations in a fast‑growing environment. This is an on-site role based in Stamford, CT, requiring a proactive, polished, and highly organized individual who excels in communication, prioritization, and multitasking. The ideal candidate has prior experience supporting a founder or CEO in a rapidly-scaling company. Daily Responsibilities: Executive Support & Operations Manage complex calendars and schedules; coordinate meetings and internal/external appointments. Streamline communication across email, phone, and messaging platforms, ensuring timely responses and accurate routing. Draft, edit, and format memos, email communications, presentations, reports, and external messaging. Organize meetings, conferences, and events; prepare agendas and take detailed meeting notes. Maintain office supplies, equipment, and general administrative needs. Support daily operations and cross‑functional tasks as assigned. Project & Content Management Lead and support project management tasks, ensuring timelines and deliverables are met. Manage the company's LinkedIn presence, including daily posts and content coordination. Develop case studies, client materials, and other content‑based deliverables. Draft contracts using existing templates and coordinate document execution. Client Coordination & Travel Handle client invoicing with accuracy and timeliness. Book and manage travel arrangements, accommodations, and itineraries for the CEO and team. Required Skills: 5+ years of Executive Assistant experience. Ability to excel in a fast‑paced, constantly evolving startup environment. Strong strategic thinking and operational support capabilities. Clear, professional communication and cross‑functional coordination skills. Benefits include a full medical, dental, and vision package. The position offers room for advancement within the company, as well as a 401(k) with a company match. Apply today!

👩🏻 💻 Job Title : Administrative Assistant (Accounting & HR) 💼 Type: On-site (Monday to Friday) /Full time We are seeking an Administrative Assistant, where you'll play a pivotal role in maintaining financial accuracy, ensuring payroll integrity, and upholding administrative discipline. Based in Holbrook, New York, this on-site position demands a proactive individual who is committed to executing tasks with precision and reliability, allowing the leadership and operational teams to perform without distractions or risks. This role is critical in ensuring that the company operates efficiently and effectively. As the anchor of reliability, your work will directly contribute to the operational excellence and smooth functioning of the company. If you are detail-oriented, proactive, and have a strong sense of ownership, we invite you to apply and become a trusted partner in our journey. Key Responsibilities: Track and manage financial transactions accurately, ensuring timely processing of Accounts Payable and Receivable. Execute weekly payment runs and reconcile bank accounts, credit cards, and expense reports monthly. Maintain complete, organized, and current financial documentation in SAP. Ensure payroll is processed accurately and on time, and manage employee files to be audit-ready. Oversee benefits, workers' compensation, and insurance administration. Handle administrative logistics for trade shows, including registrations, logistics, and payments. Prevent administrative bottlenecks by managing office supplies and needs efficiently. Protect leadership time by managing routine administrative tasks. Requirements: Proven experience in bookkeeping and general accounting. Proficiency in payroll and benefits administration, preferably using ADP. Experience with ERP systems, with SAP being preferred. Strong skills in Excel and Outlook. Excellent documentation, filing, and process management capabilities. Effective written and verbal communication skills. Must be a U.S. Citizen. Nice to Haves: Educational background in Administration, Accounting, or Human Resources. 5 or more years of work experience. Experience in a manufacturing environment.

The Executive Assistant (EA) will be a trusted partner, providing proactive administrative, organizational, and project support. This individual will manage complex calendars, coordinate domestic and international travel, prepare executive-level presentations, and ensure smooth day-to-day operations for fast-moving leaders. The ideal candidate is highly organized, anticipatory, discreet, and thrives in a dynamic, high-growth environment. Key Responsibilities Executive Support Manage complex, shifting calendars; prioritize meetings, resolve conflicts, and ensure leaders are prepared for every engagement. Coordinate travel logistics, including itineraries, accommodations, ground transportation, and expense reconciliation. Serve as the primary point of contact between executives and internal/external partners; ensure timely and accurate communication. Draft, edit, and prepare high-quality correspondence. Maintain strict confidentiality regarding sensitive information. Operational & Administrative Excellence Organize and coordinate team meetings. Track action items, follow up on deadlines, and help ensure initiatives move forward as planned. Manage inbox triage and prioritization to support executive focus on critical items. Process invoices, expenses, and procurement-related administrative workflows with accuracy and timeliness. Cross-Functional Coordination Liaise with internal stakeholders to support initiatives and information flow. Partner closely with other executive assistants to support companywide rhythms of business and leadership meetings. Project-Based Contributions Support the team's initiatives by assisting with research, data summaries, presentation formatting, and meeting preparation. Help drive special projects as assigned, ensuring clarity of objectives, timelines, and deliverables. Required Qualifications 7+ years of Executive Assistant experience supporting VP-level or C-suite leaders (supporting multiple executives a strong plus). Exceptional organizational skills and attention to detail. Proven experience managing complex calendars and high-volume scheduling. Strong proficiency in Microsoft Office Suite (Slides/PowerPoint, Sheets/Excel, Docs/Word). Experience arranging travel. Excellent written and verbal communication skills. Ability to exercise strong judgment, discretion, and confidentiality. Demonstrated ability to operate independently in a fast-paced, frequently changing environment. Personal Attributes Proactive, anticipatory, and able to think several steps ahead. Calm under pressure and able to handle ambiguity. Highly reliable, accountable, and committed to exceptional execution. Professional demeanor with strong interpersonal skills. Service-oriented mindset with a “no task too big or too small” approach. What you'll earn: 401(k) with employer match Medical, dental, and vision insurance PTO, company holidays, and parental leave Paid training and certifications Legal assistance and identity protection Pet insurance Employee assistance program (EAP) About the company QXO is the largest publicly traded distributor of roofing, waterproofing, and complementary building products in the United States. The company aims to become the tech-enabled leader in the $800 billion building products distribution industry and generate outsized value for shareholders. QXO is targeting $50 billion in annual revenues within the next decade through accretive acquisitions and organic growth.

Executive Assistant - Private Equity A well-established alternative investment firm is seeking a poised and highly capable Executive Assistant to provide seamless support to a group of senior and mid-level professionals. This role sits in a dynamic, fast-paced environment where professionalism, discretion, and attention to detail are essential. About the Role: We're looking for someone proactive, resourceful, and confident juggling multiple priorities at once. This individual will serve as a key operational partner to the team-ensuring schedules run smoothly, travel is flawlessly organized, and meeting logistics are handled with care and efficiency. Key Responsibilities: • Coordinate and manage complex calendars, meetings, and schedule changes • Screen and handle calls, emails, and correspondence with a polished and professional approach • Arrange domestic and international travel, including comprehensive itineraries • Prepare, track, and submit monthly expense reports accurately and on time • Support meeting logistics-conference room setup, catering, materials, and agendas • Assist with presentations and documentation for internal and external discussions • Maintain updated contact lists, filing systems, and shared resources • Manage highly confidential information with discretion and sound judgment • Balance and execute competing priorities and deadlines in a fast-moving environment Qualifications: • Bachelor's Degree preferred • 2+ years of experience as an Executive or Administrative Assistant, ideally within financial services • Strong proficiency across Microsoft Office Suite (Outlook, Word, Excel) • Outstanding organizational skills and meticulous attention to detail • Excellent written and verbal communication abilities • Dependable, professional, and composed under pressure • Collaborative mindset, positive attitude, and strong sense of ownership • Ability to excel in a high-performance, fast-paced setting Compensation & Benefits: The firm offers a competitive compensation package and a comprehensive benefits suite designed to support overall well-being and work-life balance. Employees enjoy modern office spaces, robust health and retirement coverage, paid time off, curated meal and wellness perks, and select seasonal flexibility.

Our client is a home health care agency located in Greenwich, CT dedicated to exceptional patient care and efficient administrative operations. They are adding a part-time Medical Order Processing Assistant to their team to help streamline the medical order management process. This is a part-time in-office position from 9 AM to 1 or 2 PM, Monday to Friday. Compensation: $20 to $25 per hour, depending on qualifications and experience. Job Description As a Medical Order Processing Assistant, you'll play a critical role in managing and coordinating physician orders: Use our Electronic Medical Record (EMR) system to fax physician orders to external providers. Monitor order confirmations and proactively call physician offices if faxes aren?t received or confirmed. Review orders for completeness, accuracy, and required details. Manage incoming orders via fax or digital portals and file them properly in the EMR. Communicate clearly with medical staff about incomplete or missing orders. Maintain accurate logs of faxes sent, received, and any follow-up actions taken. Key Qualifications Proficiency in using EMR systems, including sending and managing faxes. Excellent organizational skills with close attention to detail. Confident and professional telephone skills?comfortable calling physician offices for follow-up. Ability to review medical orders for accuracy, missing information, or inconsistencies. Ability to focus and work diligently without distractions. Strong written and verbal communication skills. Previous experience in a medical office, healthcare setting, or similar administrative role preferred. Ability to work on-site in Greenwich, CT, Mon-Fri from 9 AM to 1 or 2 PM on a part-time schedule. Job Type: Part-time Pay: $20.00 - $25.00 per hour Expected hours: 20 ? 25 per week Application Question(s): Do you have a reliable car to commute to work daily? Ability to Commute: Greenwich, CT 06831 (Required) Work Location: In person

Epicured | Culinary Project Assistant Pay: $55,000 annual salary Job Title: Culinary Project Assistant Job Type: Full-Time (Monday - Friday 9am-6pm) Why Epicured? Epicured is on a mission to combat and prevent chronic disease, translating scientific research into high-quality food products for patients nationwide. Our evidence-based approach brings together the best of the clinical and culinary worlds to help people eat better, feel better, and live better one meal at a time. By joining our Culinary team, you'll support critical work at the intersection of food, healthcare, and innovation - helping to ensure that every meal we create meets Epicured's exacting standards for nutrition, consistency, and quality. Role Overview Epicured is seeking a Culinary Project Assistant to support recipe data management, scaling, and nutritional accuracy within our Culinary Resource Planning (CRP) system, Gally. Working directly with our Chief Culinary Officer, and Executive Chef this role plays a central part in translating culinary creativity into operational precision across our Healing Foods Facility. This position is ideal for someone analytical, organized, and excited to blend culinary operations with data-driven systems. Key Responsibilities Input, maintain, and verify recipe data in Gally, Epicured's Culinary Resource Planning (CRP) system. Partner closely with the Chief Culinary Officer & Executive Chef on recipe entry, nutrition outputs, scaling calculations, and production-ready formatting. Serve as a liaison between the Culinary team and Gally to resolve issues, test features, and optimize workflows. Ensure accuracy of ingredients, yields, portion sizes, allergen flags, and nutritional outputs across all recipes. Support culinary operations in organizing recipe files, updating documentation, and standardizing formats across teams. Assist with various culinary projects, including new product development, menu updates, and process improvements. Qualifications Bachelor's degree required. 1-3 years of experience in data analysis, production systems, or culinary operations support. Strong analytical skills and excellent attention to detail. Comfortable navigating database-driven tools or ERP-like platforms. Strong communication and collaboration skills; ability to work with chefs, operations teams, and technical partners. Preferred Qualifications Spanish-speaking preferred. Background in nutrition, food science, or culinary operations. Experience with recipe management software or ERP systems. Compensation & Benefits Salary Range: 55,000 Benefits include: 401(k) Health, Dental, and Vision insurance Unlimited Paid Time Off (PTO) Employee meal discounts Growth opportunities within Epicured's Culinary and Operations teams Equal Employment Opportunity Epicured is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of age, race, creed, color, national origin, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, or any other protected status under federal, state, or local law. How to Apply Apply via job board or email your resume to *********************** with the subject line “Culinary Project Assistant - Glen Cove.”

Everything's on the menu at Wonder. Except compromise. The Wonder app is the premiere platform to feed every craving, all in one order. Our 25+ award-winning restaurant partners span every cuisine you can think of, from Greek to Thai, and come from the minds of the best chefs in the industry-Bobby Flay, José Andrés, Marcus Samuelsson, and more. And our diners don't have to choose just one: they can mix and match dishes from as many Made by Wonder restaurants as they'd like, or order from neighborhood gems near them. Everything is made to order at our brick-and-mortar locations across the East Coast and delivered fast and free, and more locations are opening every week. The best in the business are coming to Wonder, working every day to make us the destination for every mealtime moment. Join a team of technology, culinary, and logistics pioneers, backed by top-tier venture capitalists, and help us make great food more accessible. About the role As the Assistant Operations Leader in a Wonder restaurant, you will play a pivotal role in supporting the General Manager in day-to-day operations to ensure the smooth functioning and success of our restaurant. You will work closely with the General Manager and other team members to create a positive work environment, prioritize food safety and team member safety, and deliver exceptional customer service. Responsibilities Manage Operations and Drive Results Assist Sr Operations Leader in developing, engaging, inspiring, and motivating staff members Recruit and train top talent for the restaurant Aid Sr Operations Leader in achieving operational goals and budget targets Maintain clear and consistent communication regarding team achievements, priorities, protocols, and operational changes Demonstrate effective floor management by optimizing staff deployment for maximum efficiency Drive restaurant sales and service efficiency by resolving operational obstacles Supervise inventory and food safety protocols to ensure accuracy and efficiency, emphasizing adherence to shelf life and product dating guidelines Commit to ongoing training and development in both kitchen and dining room operations to uphold standards and guidelines Manage Food Safety and Team Member Safety Maintain consistent adherence to food safety and security standards Provide Best in Class Customer Service Ensure all team members deliver excellent customer service The experience you have At least two years of restaurant supervisor or management (Assistant Manager, Restaurant Manager, etc.) experience in a high-volume Quick Service Restaurant (QSR) or full-service restaurant Demonstrated ability to effectively manage and develop teams of 15+ members Ability to lead and motivate a team in a fast-paced environment Attention to detail and a strong drive for efficiency and accuracy Demonstrates professionalism and adheres to policies and procedures Exhibits effective verbal and written communication skills Strong team player Requirements Must be 21 years old and legally authorized to work in the US Must be able to lift 50 pounds Must be able to stand for a full shift while working Must have open availability, including night and weekend availability Must have a current Food Handlers Certification *This list of qualifications and requirements also reflects the qualifications and requirements used as vetting criteria for our AEDT (Automated Employment Decision Tool) Role Details Salary Range: $66500 per year - $76500 per year Location: Shirley, New York Benefits Medical, Dental, and Vision Insurance 100% employer-paid Life Insurance 401(k) Retirement Plan Employer match for Health Savings Account (HSA) Learning and Development opportunities to advance your career Employee Stock Employee Discount Note: Some of our benefits vary by state and depend on the number of hours you work. #WonderAC3 An AEDT (Automated Employment Decision Tool) is employed in the assessment of applicants for the positions being recruited for in order to gauge the following pertinent qualifications or traits: The candidate's ability to perform the tasks in the available job role. The candidate's self-rated skill proficiency. The candidate's fit for this job posting. More information about the type, source, and retention policy relating to data collected for the AEDT can be found on the privacy policy here . We retain your personal information for as long as is necessary to manage your application for and employment with the Company and in accordance with our data retention schedule. We may retain your personal information for longer if it is necessary to comply with our legal or reporting obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, enforce our legal agreements and policies, address other legitimate business needs, or as permitted or required by applicable law. We may also retain your personal information in a deidentified or aggregated form so that it can no longer be associated with you. To determine the appropriate retention period for your personal information, we consider various factors such as the amount, nature, and sensitivity of your information; the potential risk of unauthorized access, use or disclosure; the purposes for which we collect or process your personal information; and applicable legal requirements. Personal information does not include certain categories of information, such as publicly available information from government records, personal information you make available to the public, and deidentified or aggregated information. A final note At Wonder we believe that in order to build the best team, we must hire using an objective lens. We are committed to fair hiring practices where we hire people for their potential and advocate for diversity, equity, and inclusion. As such, we do not discriminate or make decisions based on your race, color, religion, gender identity or expression, sexual orientation, national origin, age, military service eligibility, veteran status, marital status, disability, or any other protected class. If you have a disability, please let us know how we can make your interview process work best for you.

Personal / Executive Assistant (PA / EA) Employment Type: Full -Time About Us We are leaders in the healthcare mental health industry, managing back -office operations for multiple clinics. Our mission is to deliver exceptional support to enhance efficiency and service quality. As a rapidly growing organization, we seek a highly adaptable Personal and Executive Assistant to streamline operations, optimize productivity, and enable our leadership team to focus on top -level strategic priorities. Position Summary The Personal / Executive Assistant (PA / EA) will work closely with multiple executives, providing a mix of administrative, operational, managerial, and personal support. The ideal candidate is highly organized, proactive, tech -savvy, and an excellent communicator who thrives in a fast -paced environment. This role is crucial in ensuring that time and resources are utilized efficiently, handling both business and personal tasks as needed. Key Responsibilities Administrative & Executive Support Manage executives' calendars, schedule meetings, and prioritize appointments. Prepare meeting agendas, take detailed minutes, and send recap notes with action items. Draft, edit, and proofread correspondence, reports, and presentations. Handle confidential documents and sensitive information with discretion. Office & Operations Management Oversee daily office operations, ensuring an organized and efficient workspace. Manage office supplies, vendor relationships, and maintenance needs. Coordinate team schedules, meetings, and office activities/events. Assist with HR -related administrative tasks, such as onboarding support. Project & Task Management Update and maintain CRM and project management systems. Track and oversee task delegation, ensuring timely completion. Assist with workflow optimization and process improvements. Personal & Lifestyle Management Handle personal errands, reservations, and household/vendor coordination. Manage personal travel arrangements, including flights, hotels, and itineraries. Assist with purchasing and order management, including gifts and personal items. Provide support for family or personal engagements as needed. Operational Efficiency & Business Development Support Act as a gatekeeper, managing access to executives and aligning priorities. Provide ad -hoc support for interviews, event attendance, and travel coordination. Assist with networking, business research, and recruitment efforts. Communication & Coordination Serve as a liaison between executives, internal teams, and external stakeholders. Foster a positive and collaborative work environment. Relay updates, messages, and priorities to relevant parties. RequirementsQualifications & Requirements 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role. Strong organizational, time management, and multitasking skills. Excellent written and verbal communication skills. Tech -savvy with experience in CRM, project management tools, and Microsoft/Google Suite. Ability to handle confidential and sensitive information with discretion. Strong problem -solving skills and ability to work independently. A proactive attitude and the ability to anticipate needs before they arise. Flexibility to handle both professional and personal responsibilities. Preferred Qualifications Experience in healthcare, mental health, or corporate executive support. Familiarity with Zoho, Notion, Asana, or similar tools. Background in event coordination, HR support, or business development. BenefitsCompensation & Benefits: Salary Range: $65,000-$85,000 annually, based on experience and qualifications. Performance Bonuses: Annual bonus opportunities based on individual and company performance. Full Benefits Package: Medical insurance with company contribution. Full dental, vision, and life insurance. 401k with up to 4% company matching. Time Off: 15 days PTO annually. 6 paid holidays off. Sick days (as per NY State). Professional Development: Annual training allowance for courses, certifications, or conferences. What We Offer: A dynamic and collaborative work environment. Opportunities for professional growth and development. The chance to make a significant impact in a growing company.

Benefits: Company parties Competitive salary Flexible schedule Free uniforms Opportunity for advancement Job SummaryWe are seeking a Marketing Assistant to join our team! As our Marketing Assistant, you will be following up on leads, updating CRM data, and working towards overall marketing goals. You will also be creating social media advertisements and posts, creating video content, maintaining ads, and designing promotional material. The ideal candidate is creative, is familiar with both social media platforms and design concepts, and has experience working with editing platforms for content creation. You will also be responsible for basic general office tasks such as answering calls, entering data into the CRM, keepong track of payments and scheduling jobs. Responsibilities Create, edit, and post social media marketing of all kinds, including text posts, pictures, informative long-form articles, and video content Maintain a strong online presence that represents the company Follow up on potential leads, both via phone and email as needed Qualifications Strong written and verbal communication skills Familiarity with video and photo editing Strong organizational skills Strong attention to detail Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Pay Pay is $17-$25 an hour Pay is based on experience and knowledge 5 sick days per year Compensation: $17.00 - $25.00 per hour The team at Foundation Crack Repair has been paving the way for Long Island home and business owners for many years. In that time we have gained a loyal clientele that knows that we have their best interest at heart. We know that the foundation of your Long Island home or business needs to remain strong and well-maintained. This is for the safety and well-being of your family or your employees. We are available to you on a flexible basis and work with any budget.

Administrative Support Assistant (temporary) - Employee Health & Wellness At Stony Brook Medicine, the Administrative Support Assistant with Employee Health & Wellness is a valuable member of our Human Resources team. The position provides front-desk, customer focused administrative support for the Employee Health & Wellness Department. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence. The qualified candidate functions as a resource to employees, office staff, and the Director of Employee Health and Wellness. Duties of this Administrative Support Assistant include but are not limited to the following: Significant interaction and coordination with Hospital Human Resources related to new employee pre-employment physicals, employee annual assessments and related issues. Assist with the preparation, distribution and follow-up on employees that are not compliant with the annual physical assessment. Assists the director with effective and efficient office flow and operations, working with office staff to keep on schedule to meet the high-volume demands of the office. Ensure timely and accurate data entry, review and audit. Greet employees, answer questions, and provide information regarding protocol and policies of the office. Responsible for scheduling annual and pre-employment appointments for employees. Arrive and discharge employees in the office as well as in Cerner and IDX. Work with admitting to ensure effective interactions and to minimize errors. Manage the day to day preparation of employee paperwork for MDs/Pas/RNs in the department; creating, pulling and filing charts and copying records (hardcopy and electronic). Manage supplies, order supplies and re-stock forms for charting and operation of EH&W Department using hospital systems. Actively participate in department activities, events, meetings and huddles. The selected candidate will be offered a temporary appointment. Temporary appointments ordinarily shall be given only when an employee's initial appointment in the University is made to a position vacated by a professional employee who is serving a probationary appointment pursuant to Title C, section 5, or Title D, section §6 of the SUNY Policies of the Board of Trustees. A temporary appointment is also appropriate whenever a position has been vacated by an employee on approved leave. A temporary appointment is one that may be terminated at any time. Qualifications: Required Qualifications: Associate's degree and a minimum of 2 years of experience in an outpatient office (physician office, clinic) with high volume face to face patient/customer interaction. Experience with Electronic Medical Records. Proficient in Microsoft Office Suite. Must have excellent customer service, communication and interpersonal skills. Must be highly organized and able to multitask. Preferred Qualifications: Experience using Cerner, IDX, PeopleSoft. Prior experience with a physician office scheduling system. Experience working directly with Human Resource Services. Experience in an Employee Health/Occupational Medicine type clinic. Special Notes: Resume/CV should be included with the online application. Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. _________________________________________________________________________Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions maybe subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position maybe designated as “essential. ” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities. Prior to start date, the selected candidate must meet the following requirements:Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*Complete electronic reference check with a minimum of three (3) professional references. Successfully complete a 4 panel drug screen*Meet Regulatory Requirements for pre employment screenings. Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination. ________________________________________________________________________Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the University Office of Equity and Access at *************. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally. Anticipated Pay Range:The salary range (or hiring range) for this position is $45,372 - $58,366 / year. The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired. Some positions offer annual supplemental pay such as:Location pay for UUP full-time positions ($4000) Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line. Job Number: 2504268Official Job Title: TH Staff Assistant IIJob Field: Administrative & Professional (non-Clinical) Primary Location: US-NY-Stony BrookDepartment/Hiring Area: HR - Employee Health & WellnessSchedule: Full-time Shift :Day Shift Shift Hours: 8:00 AM - 4:30 PM Pass Days: Sat, SunPosting Start Date: Dec 8, 2025Posting End Date: Mar 9, 2026, 3:59:00 AMSalary:$45,372 - $58,366 / TotalSalary Grade:SL1SBU Area:Stony Brook University Hospital

Administrative Support Assistant (temporary) - Employee Health & Wellness At Stony Brook Medicine, the Administrative Support Assistant with Employee Health & Wellness is a valuable member of our Human Resources team. The position provides front-desk, customer focused administrative support for the Employee Health & Wellness Department. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence. The qualified candidate functions as a resource to employees, office staff, and the Director of Employee Health and Wellness. Duties of this Administrative Support Assistant include but are not limited to the following: Significant interaction and coordination with Hospital Human Resources related to new employee pre-employment physicals, employee annual assessments and related issues. Assist with the preparation, distribution and follow-up on employees that are not compliant with the annual physical assessment. Assists the director with effective and efficient office flow and operations, working with office staff to keep on schedule to meet the high-volume demands of the office. Ensure timely and accurate data entry, review and audit. Greet employees, answer questions, and provide information regarding protocol and policies of the office. Responsible for scheduling annual and pre-employment appointments for employees. Arrive and discharge employees in the office as well as in Cerner and IDX. Work with admitting to ensure effective interactions and to minimize errors. Manage the day to day preparation of employee paperwork for MDs/Pas/RNs in the department; creating, pulling and filing charts and copying records (hardcopy and electronic). Manage supplies, order supplies and re-stock forms for charting and operation of EH&W Department using hospital systems. Actively participate in department activities, events, meetings and huddles. The selected candidate will be offered a temporary appointment. Temporary appointments ordinarily shall be given only when an employee's initial appointment in the University is made to a position vacated by a professional employee who is serving a probationary appointment pursuant to Title C, section 5, or Title D, section §6 of the SUNY Policies of the Board of Trustees. A temporary appointment is also appropriate whenever a position has been vacated by an employee on approved leave. A temporary appointment is one that may be terminated at any time. Qualifications: Required Qualifications: Associate's degree and a minimum of 2 years of experience in an outpatient office (physician office, clinic) with high volume face to face patient/customer interaction. Experience with Electronic Medical Records. Proficient in Microsoft Office Suite. Must have excellent customer service, communication and interpersonal skills. Must be highly organized and able to multitask. Preferred Qualifications: Experience using Cerner, IDX, PeopleSoft. Prior experience with a physician office scheduling system. Experience working directly with Human Resource Services. Experience in an Employee Health/Occupational Medicine type clinic. Special Notes: Resume/CV should be included with the online application. Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. _________________________________________________________________________Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions maybe subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position maybe designated as “essential. ” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities. Prior to start date, the selected candidate must meet the following requirements:Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*Complete electronic reference check with a minimum of three (3) professional references. Successfully complete a 4 panel drug screen*Meet Regulatory Requirements for pre employment screenings. Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination. ________________________________________________________________________Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the University Office of Equity and Access at *************. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally. Anticipated Pay Range:The salary range (or hiring range) for this position is $45,372 - $58,366 / year. The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired. Some positions offer annual supplemental pay such as:Location pay for UUP full-time positions ($4000) Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line. Job Number: 2504268Official Job Title: TH Staff Assistant IIJob Field: Administrative & Professional (non-Clinical) Primary Location: US-NY-Stony BrookDepartment/Hiring Area: HR - Employee Health & WellnessSchedule: Full-time Shift :Day Shift Shift Hours: 8:00 AM - 4:30 PM Pass Days: Sat, SunPosting Start Date: Dec 8, 2025Posting End Date: Mar 9, 2026, 3:59:00 AMSalary:$45,372 - $58,366 / TotalSalary Grade:SL1SBU Area:Stony Brook University Hospital

Job Title: Administrative Clerk 🕒 Schedule: Full-Time 💰 Pay: $25.00/hr - $29.00/hr Onsite Why Join SMG ABA LLC? At SMG ABA LLC, we take pride in being more than just an accounting firm. We foster a unique team spirit that sets us apart, guided by core values and a drive for excellence. As a six-time Inc. 5000 company, we are committed to success, growth, and innovation. With headquarters in Islandia, NY, and additional offices in NYC and Florida, we provide a vibrant and collaborative environment where your contributions are recognized, achievements are celebrated, and career growth is supported. What We Offer: ✅ Almost 100% employer-paid Medical Insurance premiums ✅ Dental and Vision insurance coverage ✅ 401(k) with company match ✅ Ancillary insurance options available ✅ Paid Time Off to recharge and balance life ✅ Employee Volunteer Program with extra PTO for community service ✅ Professional development with a mentor program and onsite paid continuing education ✅ Engaging team-building events and outings Your Role as an Administrative Clerk: As an Administrative Clerk, you will play a critical role in ensuring smooth billing operations, accurate reporting, and efficient workflow processes. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Key Responsibilities: 🔹 Billing Ensure time is posted and invoices are processed in QBO and Axcess True-up time and billing; progress bill initial retainers Handle bookkeeping billing and review unbilled WIP Reconcile software bill backs and oversee renewals Manage PTET estimates, postage, and 1099s 🔹 Accounts Receivable (AR) Run AR reports and monitor client accounts Track ACH payments and send payment reminders Provide client lists for collection calls 🔹 Payments & Onboarding Oversee payments and review billing for onboarding clients 🔹 Workflow Run project setup lists and verify accuracy Create and update templates, roles, and notifications 🔹 Other Duties as Assigned What You Need to Succeed: ✔ Key Competencies: Strong communication skills, both written and verbal Excellent organizational skills and high attention to detail Ability to manage multiple tasks in a deadline-driven environment Proficiency in Microsoft Office Suite and QuickBooks Online ✔ Qualifications: High school diploma or equivalent required; Associate's or Bachelor's in Business, Accounting, or related field preferred Previous experience in an administrative role, ideally in accounting or financial services Familiarity with bookkeeping and accounting principles is a plus Important Information: 🚨 SMG ABA LLC participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For details, visit ************* and search “E-Verify.” 📢 Apply Today! Take the next step in your career with SMG ABA LLC-where teamwork, growth, and opportunity come together. Pay Range USD $25.00 - USD $29.00 /Hr.

Job Description Acadia (NYSE:AKR), headquartered in Rye, New York, Acadia Realty Trust (NYSE:AKR) is an equity real estate investment trust focused on delivering long-term, profitable growth via its dual - core and investment management - platforms. Our energized team is accomplishing this goal by building a best-in-class, location-driven core real estate portfolio with meaningful concentrations of assets in the nation's most dynamic urban and street-retail corridors, including those in New York, Chicago, Los Angeles, San Francisco, Washington DC, Dallas, and Boston. At the same time, we manage opportunistic and value-add investments through our investment management platform. Acadia is currently seeking a qualified intern to join its Lease Administration team, who can participate in the full cycle of tenant interaction, from lease negotiations and tenant on-boarding to tenant vacating the premises at the end of its term. This is an onsite paid internship based in Rye, New York. This 10-week program will commence on May 26, 2026 and conclude on August 6, 2026. Interns are assigned a mentor who will provide guidance throughout the duration of their internship. Interns will be encouraged to learn as much as possible about Acadia and how all of the various departments inter-relate during their experience with us. The intern should be prepared to work in a fast-paced team environment and will finish the internship having gained broad experience in Leasing matters from the landlord side of commercial real estate. INTERNS WILL BE EXPOSED TO & PROVIDE SUPPORT IN THE FOLLOWING AREAS: Assist in all phases of tenant accounts, billing and collections. Preparation and billing of periodic Common Area Maintenance (CAM), Real Estate Tax (RET) and Insurance (INS) reconciliations. Regular monitoring of tenant accounts, including tenant contact information and account status. Communicating between departments in regards to possible resolution of tenant disputes. Daily application of payments from the tenant Lock Box, bank deposits and wire transfers. Process rent increase letters and monthly statements. Assist in creating, renewing, vacating and expiring leases in our financial database (MRI). Be a liaison between tenant and landlord as well as an inter-departmental conduit between acquisition, development, legal, leasing, construction, accounting and property management teams. Assist in handling all building and tenant improvements and the required lease documentation. Assist with various tasks related to managing the Acadia annual real estate tax expenses and tax appeals process including annual NYC filings. Requirements: Must be enrolled in a college degree program at an Accredited Institution, business or communication a plus Must have completed junior year of college Must be able to work onsite in Rye, NY Ability to work 40 hours per week Must have a GPA of 3.0 or above Must have unrestricted work authorization in the US without a visa or sponsorship Desired Characteristics: Highly Self-motivated Ability to prioritize challenging work schedule/multi-task Strong written and verbal communications skills Proficient in Microsoft Office, particularly Excel Internship Benefits Overview Acadia's internship program offers a unique opportunity to gain hands-on experience in the dynamic field of commercial real estate, supported by a robust structure designed to foster both professional and personal growth. Key benefits include: 401(k) Retirement Savings Plan Eligibility Interns are eligible to participate in our 401(k) retirement savings plan, offering a head start on long-term financial planning. Daily Stipend for Lunch Pre-Tax Commuter Savings Convenient Commute from NYC with Shuttle Service to/from Harrison Metro North Station to Rye Office Campus Dedicated Mentorship Each intern is paired with a dedicated mentor who provides guidance, feedback, and career development support throughout the program. Immersive Industry Experience Interns gain comprehensive exposure to the commercial real estate industry through: Cross-functional team engagement Onsite property tours for real-world context A collaborative, hands-on group project Direct access to CEO and senior leadership team This immersive program is designed to provide meaningful insights into our business and culture, equipping interns with valuable skills and connections for their future careers. An estimate of the current compensation for this position is $20.00 - 23.00 an hour. Apply online at ************************************************** Acadia Realty is an Equal Opportunity Employer - Veteran/Disability

Make us your new Home. Help us accelerate the growth of our expanding medical services firm! The Personal and Administrative Assistant will play a pivotal role in supporting the CEO and ensuring the seamless operation of many important functions. This position is ideal for a proactive, detail-oriented professional who excels in managing diverse tasks and thrives in a dynamic work environment. In this role, you will provide essential support in managing daily activities and ensuring smooth operations for the CEO. This position offers an unparalleled opportunity to work closely with top leadership, providing invaluable support and contributing to their productivity and success. RESPONSIBILITIES: Supports directly as the go-to person for all needs, including daily administration, calendar management, travel schedule, project coordination, answering calls, etc. May serve as a spokesperson and serves as point of contact with vendors, partners, contractors, consultants, clients, etc. Provides general administrative support. Makes administrative decisions and takes action in CEO's absence. Engage in tasks that support the proper functioning of my personal and professional life, including schedules, travel, activities, among other categories. Arrange travel including flights, ground transportation, lodging, dining and other activities. Help to coordinate functions, events and other activities. Purchasing of household supplies and groceries. Maintain a digital rolodex, update when necessary. Coordinate and effectuate mailings such as cards, invitations. Planning/executing events and parties. Research and execute special projects. Be responsible for “gifting” and delivery of gifts. Create files, spreadsheets and other documentation of certain matters, as necessary. Prepare reports and other materials. Manage healthcare reimbursement, if necessary. Run errands. Keep CEO's home organized and neat. Assist with administrative duties: scheduling appointments, planning travel arrangements, checking emails, answering and making phone calls. Take care of household upkeep and maintenance Sourcing contractors and other personnel to resolve house/house-hold repairs, developing new amenities, etc. Overseeing any repairs, new projects Managing daily/weekly upkeep of the home and its various components Handle bills. Light Housekeeping. Pet (Dog) care. Other related types of duties as assigned/requested by employer. EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS: High school diploma, GED, or equivalent required. Bachelor's degree preferred. Client services experience a plus. SKILLS, KNOWLEDGE, AND ABILITIES: Proven ability to manage a flexible schedule. Always available, mobile, and open to travel. Exemplary planning and time management skills. Outstanding verbal and written communications skills. Ability to interact with high profile clients and executives. Adaptable. Organized. Detail-oriented. Friendly/personable. Discreet. Problem solver/resourceful. Excellent interpersonal skills. Multitasker. Self-starter/takes initiative. Works well under pressure. SOFT SKILLS: Possess positive attitude and highly communicative interpersonal skills. Always exhibit polite and professional communication. Team-oriented. Excellent customer service. PAY: Commensurate dependent upon experience, competencies, and qualifications. Neuro Alert is an Equal Opportunity Employer. Employment with Neuro Alert is at-will.

Job Description Job Title: Administrative Clerk

We are seeking an Junior Administrative Finance Assistant to join our team! You will perform clerical and administrative functions during a busy Tax Season! Responsibilities: Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Strong Excel a MUST! Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills