Administrative Assistant Jobs in Tacoma, WA

Troy Consulting, a Management Consulting Firm, is seeking a Sr. Executive Administrative Assistant for our client, in Redmond, Washington...this is 100% ONSITE/HYBRID. Don't miss out on an amazing opportunity to work with a large company and to learn new and exciting things! We offer full medical benefits (health, dental and vision) and 401K options. Don't delay, apply today! The ideal candidate is someone who has a passion for making leaders and organizations better - through relationships, collaboration, and keeping things running with great process. This position requires someone who is extremely well organized, has excellent communication skills, shows initiative & drive, and the ability to set priorities and handle multiple tasks simultaneously with little direction. To be successful, you will anticipate and remove administrative roadblocks, make timely decisions, and have strong planning and organizational skills. You will build effective working relationships across boundaries and accommodate work styles and perspectives of diverse individuals around the world. Responsibilities: Handle multiple calendar management and support. Employee onboarding/offboarding: Meet new hires and help with day-one set up. Manage the setup and clearing of machines, peripherals, desks (space). Event coordination and set up for org-wide meeting and events: assist with management and logistics including room reservations, catering, and vendor engagement for org-wide Holiday Parties etc. Work as part of a strong admin team to manage the needs of the overall group. Manage work independently and have a sense of urgency. Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all transactions to include communicating and working with highly confidential and sensitive information. Special projects as needed. Provide travel arrangement for executives. Required Qualifications: 5+ years of experience working in an Executive Administrative role capacity. Must be capable of juggling multiple projects at once, actively track pending items and constantly re-prioritize tasks based on changing business needs. Demonstrated effective communication across various groups and levels both in-person and via email. Project coordination. Process-driven, extremely well organized, and detail-oriented. 5+ years of experience supporting a calendar. Proficient in Office 365. Preferred Qualifications: High integrity with experience handling confidential information. Able to deal with ambiguity, make independent decisions, be proactive and drive tasks to closure Demonstrated track record of sound judgment, problem resolution, teamwork, budgeting and analytical skills, decision making skills and the ability to work under pressure. Ability to guide all levels to follow policies within organization-wide programs. Ability to improve and establish policies. Equal Employment Opportunity Troy Consulting provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Troy Consulting complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Troy Consulting (i.e., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant status) Notice to Recruiters/Headhunters and Staffing Agencies: It is Troy Consulting's intent and preference to directly recruit potential job candidates. We do not accept unsolicited third-party agency resumes. Resumes submitted through this website by third party agencies will be considered unsolicited and Troy Consulting will not be obligated to pay a referral fee.

eWaste Pro is a leading provider of e-waste management solutions dedicated to responsible electronic waste disposal. The company sets up convenient drop-off locations, organizes e-waste collection events, and partners with local organizations to raise awareness on proper e-waste disposal. At eWaste Pro, the focus is on making e-waste recycling easy, accessible, and environmentally friendly for everyone. Role Description This is a full-time on-site Administrative Assistant role located in Gig Harbor, WA. The Administrative Assistant will be responsible for providing administrative support, handling phone etiquette, communication tasks, executive administrative assistance, and utilizing clerical skills in day-to-day operations. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Excellent organizational and time management abilities Attention to detail and accuracy Knowledge of office management systems and procedures Ability to multitask and prioritize daily workload

⏰ Schedule: Full-time, Monday-Friday, 9 AM-4 PM 💰 Salary: $75,000-$95,000 (DOE) + Benefits (Health Insurance, 401k with 3% Match) About the Role: I am looking for a highly organized and proactive Executive Assistant to provide top-notch administrative and personal support. This role requires a blend of professionalism, discretion, and problem-solving skills to manage both business and personal logistics efficiently. The ideal candidate is a resourceful, detail-oriented individual who thrives in a dynamic environment, enjoys taking care of others, and can anticipate needs before they arise. Key Responsibilities: Administrative Support: Manage multiple calendars, schedule meetings, and coordinate travel. Handle incoming and outgoing communications (emails, phone calls, etc.). Prepare and edit correspondence, presentations, and reports. Maintain accurate records and databases. Oversee office supplies and equipment. Handle bank deposits. Communication & Liaison: Serve as a point of contact for employees, clients, and external partners. Filter and prioritize information to ensure timely and relevant updates. Draft and edit communications on behalf of the executive. Project Management & Coordination: Assist with project planning, tracking progress, and meeting deadlines. Organize meetings and events, both internal and external. Confidentiality & Discretion: Handle sensitive and confidential information with the utmost professionalism. Personal Logistics & Tasks: Assist with scheduling personal appointments and coordinating household services. Manage family-related tasks and occasional errands. Qualifications & Skills: 3+ years of experience in a similar executive assistant role. Excellent communication skills (written and verbal). Strong organizational and time management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite. Ability to prioritize tasks and work effectively under pressure. Strong problem-solving and analytical skills. Ability to work independently and as part of a team. Excellent interpersonal skills - enjoys taking care of others. Discreet and professional when handling sensitive information. Valid driver's license and reliable transportation (some tasks require driving). Why Join Us? Competitive salary based on experience. Comprehensive health insurance. 401k with a 3% match. Opportunity to work in a dynamic and supportive environment. Opportunity to grow personally and professionally with a great team. If you are a highly organized, resourceful, and proactive individual looking for a role where you can make a real impact, we'd love to hear from you! 📩 To Apply: Please EMAIL your resume and a brief cover letter to ******************** detailing your experience and why you're a great fit for this role. In the cover letter please tell me the last book you read.

Russell Tobin and Associates is seeking an experienced Administrative Assistant to support our global technology client at their Seattle, WA location. Job Title: Administrative Assistant Contract Duration: 3 months contract with possible extension Location: Seattle, WA 98121 (Onsite) Pay Rate: $26.00 to $28.00/hour Based on experience Responsibilities: Assisting with travel accommodations and transportation Working with expenses Calendar upkeep and scheduling Administrative project support as needed Minimum Qualifications: 3 to 5 years of administrative support experience Proficient in MS Office to include Outlook High school diploma or GED Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Actively Hiring: Administrative Assistant - Redmond, WA | Technology Client 🚀 Are you an organized, detail-oriented professional with a passion for supporting high-performing teams? Do you have experience working with top-tier tech companies and thrive in a fast-paced environment? If so, we want to hear from you! 🔹 Location: Redmond, WA (Hybrid) 🔹 Position: Administrative Assistant About the Role: We are seeking a highly motivated Administrative Assistant to support our dynamic team in Redmond, WA. The ideal candidate has prior experience working with tech giants, strong organizational skills, and the ability to handle multiple tasks efficiently. You will play a critical role in keeping operations running smoothly, providing administrative support, and ensuring seamless coordination across teams. Key Responsibilities: ✅ Calendar Management - Efficiently coordinate and manage complex schedules, meetings, and events ✅ Travel & Expense Coordination - Handle travel arrangements, expense reports, and reimbursements ✅ Meeting Support - Organize meetings, prepare agendas, take minutes, and follow up on action items ✅ Communication & Correspondence - Act as a point of contact for internal and external stakeholders ✅ Office Management - Assist with supplies, logistics, and workspace organization ✅ Document & Data Management - Maintain records, update databases, and generate reports as needed ✅ Event Planning - Support team events, offsites, and executive meetings ✅ Project Coordination - Assist in managing administrative tasks for ongoing projects What We're Looking For: 🔹 Experience: 2+ years of administrative experience, preferably in a leading tech company 🔹 Tech-Savvy: Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools (Teams, SharePoint) 🔹 Excellent Communication: Strong verbal and written skills to engage with senior executives and cross-functional teams 🔹 Detail-Oriented: Ability to prioritize tasks, multitask, and maintain accuracy in a fast-paced environment 🔹 Problem-Solver: Proactive mindset with the ability to anticipate needs and resolve issues efficiently 🔹 Confidentiality: High level of professionalism and discretion in handling sensitive information Why Join Us? ✨ Work with a cutting-edge technology client in an innovative environment ✨ Be part of a dynamic team that values collaboration and impact ✨ Competitive compensation and career growth opportunities 📩 Interested? Apply today! Send your resume to ****************** Know someone who would be a great fit? #Hiring #AdministrativeAssistant #TechJobs #RedmondWA #CareerOpportunity

Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guest. Assist logistics such as escorting vendors, daily catering, mail distribution, and office/team events. Maintain filing system, both electronic and physical (filling & scanning). Maintain overall office appearance and functionality by interfacing with various vendors and building engineers. Assist with meeting coordination to include, scheduling, inviting, arranging follow up for various vendor meeting (catering, janitorial, maintenance). Monitor equipment such as printers, coffee, water, and ice machines, refrigerators, and beverage coolers. Assist in space management: move, seat assignment, furniture reconfiguration. Assist in sending maintenance schedule communication emails. Prepare communications such as monthly newsletters, and office events. Support in onboarding and offboarding: Coordinate with the Onboarding Team for upcoming new hires. Prepare desks for new hires and remove personal belongings for any terminations. Set up New Hire Monday Breakfast. Office inventory management: kitchen, stationery, janitorial, first aid Check inventory and order snacks/drinks/kitchen/restrooms & stationery essentials. Re-stock and organize all office supplies. Supported various ad hoc tasks, such as preventive maintenance inspections and event coordination, and responded to administrative inquiries and questions.

The Organization Ballmer Group Philanthropy is committed to improving economic mobility for children and families in the United States, funding leaders and organizations that have demonstrated the ability to reshape opportunity and reduce systemic inequities. Ballmer Group Philanthropy is both a national and regional funder - we have a presence and invest deeply in southeast Michigan, Washington state, and Los Angeles County. Our organization was co-founded by philanthropist Connie Ballmer and her husband Steve Ballmer, former CEO of Microsoft, founder of USAFacts, and chairman of the Los Angeles Clippers. Learn more at ballmergroup.org and linkedin.com/company/ballmer-group. Our Approach Since our founding in 2015, our focus and impact areas have continued to expand, informed by our grantees' work and by data that shows where the deepest inequities lie. We invest in multiple impact areas and systems that can impact economic mobility - such as early learning, K-12 education, college and career pathways, housing, behavioral health, and criminal justice - and we support leaders and organizations that focus on undoing systemic racism and the barriers it has created. In addition, we make grants in “Levers” that can improve outcomes across these issue areas and in the priority regions, such as improving data/tech infrastructure for data collection and reporting, achieving community impact through rigorous local Place Based Partnerships, and partnering with Government to invest in what works. The Opportunity Ballmer Group (BG) seeks a proactive, collaborative, and detail-oriented Executive Assistant (EA) to join our Strategy & Operations (S&O) team. This team is charged with: a) ensuring strategic clarity and alignment across the Philanthropy team; b) making the day-to-day business of the Philanthropy team run as smoothly as possible; and c) ensuring that decision-makers have the right information, at the right time, and in the right format to make informed and efficient decisions. In this role, the EA supports all three core functions of the S&O team in two key ways: a) providing calendaring and administrative support for the Executive Director, S&O, and broader S&O team; and b) working with the Executive Director, S&O, and other senior BG leaders to coordinate operations across the Philanthropy team. The role is designed for an administrative expert with an operations-focused mindset who is excited to learn and grow yet confident in their ability to lead and implement projects with minimal direction. In addition to being organized and efficient, a successful EA candidate will build trusted relationships with a variety of stakeholders. They will have a passion for BG's mission and a character that models BG's core values of respect, collaboration, agility, and accountability, as well as our commitment to equity, diversity, and inclusion. This is a collaborative, individual contributor role; it does not include direct people management. Key Priorities & Responsibilities The EA will be responsible for the following functions and responsibilities for the S&O team: Administrative support to the Executive Director and broader S&O Team (35%) Manage the ED's calendar, including scheduling meetings and events, compiling agendas, tracking deadlines, and identifying/elevating potential conflicts so they can be addressed proactively. Plan, arrange, and manage all travel logistics and expense reports. Manage logistics and preparations for large and small meetings and events led by the ED (internal and external, virtual and on-site), including tech set-up, greeting guests, room setup/breakdown, and notetaking. Process contracts, subscriptions, and maintain user access for membership accounts managed by the S&O Team. Support the development of meeting agendas and materials for key meetings across the S&O Team, including weekly team meetings and biannual team retreats. Support the planning and execution of grant review meetings, collaborating closely with the Grants Management Team and the CEO's and Co-Founders' EAs. Organize and maintain electronic filing system and similar record-keeping responsibilities for the S&O Team. Work with the ED to build and sustain a strong, cohesive, and inclusive culture within the S&O team, including identifying, planning, and executing team-building activities. Coordinate operations across the Philanthropy team (65%) Work with members of the S&O team and EDs across the organization to coordinate the Philanthropy team's annual goal-setting and budgeting process, track spending against budgets across the organization, and identify/investigate/elevate issues as needed. Support planning, budgeting, and implementation of contracts across the Philanthropy Team, including working with EDs and the CEO to approve, execute, and manage contracts. Support onboarding of new hires across the Philanthropy team, including working with hiring managers to develop and execute onboarding plans. Support the planning and execution of strategy-related meetings across the organization, including the Annual Strategy Review, biannual “sync weeks,” and ad hoc strategy and learning sessions throughout the year. Build and maintain internal relationships across the Philanthropy team to ensure ongoing collaboration across teams, particularly with EAs and other operational roles across the team. Support other operations-related projects/initiatives for the ED as needed, including end-to-end project management when appropriate Qualifications Required Experience, Skills, Education: Bachelor's Degree plus 5 years' administrative and/or operational experience required, including experience managing budgets and contracts. Proven ability to work independently with good decision-making skills. Strong project manager with the ability to handle competing priorities and see clear connections between administrative and operational needs. Experience and ability to work with diverse constituencies and build strong working relationships both internally and externally, including contributing to a great office culture. Comfortable with technology and troubleshooting tech issues, able to tinker and pick up new technologies easily. Excellent written and oral communication skills with an ability to develop strong communications and presentation materials, via Microsoft Office applications. Comfortable working with data and strong analytical skills in Excel, particularly with setting and monitoring budgets. Keen attention to detail, especially when dealing with numbers and spreadsheets. Sound judgement with an ability to handle confidential and sensitive information. Direct experience in/or knowledge of philanthropy and grantmaking, which might include close association with philanthropy through business Preferred Experience, Skills, Education: Nonprofit or government sector experience. Self-starter attitude and solution-driven, able to work in a dynamic work environment, looks beyond the obvious and doesn't stop at the first answer or challenge encountered. Compensation The starting cash compensation range for the Executive Assistant role in Bellevue, WA includes an annual base salary hiring range of $78,100 to $97,700, plus a 10% annual performance bonus target opportunity. The annual base salary maximum for the role is $117,300. We aim to hire new employees within the hiring range to allow future compensation growth. Individual pay increases are assessed annually based on multiple factors such as demonstrated skill in the role and context, progress and performance against goals, and increased experience. Featured Benefits & Perks Medical, dental, and vision insurance with employee and dependent premiums entirely paid for by Ballmer Group 3 weeks of paid vacation annually 11 paid holidays, plus paid days off for the weekdays between Christmas and New Year 80 hours of paid sick leave annually 401(k) with 12% employer contribution 2:1 Ballmer Family Giving Match for charitable contributions, and $50 donation per volunteer hour Professional development reimbursement up to $2,000 per year Employer-paid life insurance of 3x salary up to $1,000,000 Reimbursement up to $40,000 (lifetime limit) for Fertility & Family Building (including Back-up Childcare reimbursement up to $5,000 annually) Healthcare and Dependent Care Flexible Spending Account (FSA) options Parking or transportation (Orca card) up to $250 monthly Cash stipend of $300/month (for cell phone, wellness expenses, etc.) Identity theft protection Location & Hybrid Work The position is based in Bellevue, WA. Our organization practices intentional hybrid work . All Ballmer Group Philanthropy employees are expected to work on-site Tuesdays and Thursdays during overlapping core hours of 10:00 am to 3:00 pm. Mondays, Wednesdays, and Fridays remain flexible work-from-home or office workdays. Ballmer Group is an equal opportunity employer and is dedicated to building an inclusive workforce where diversity is valued. Individuals seeking employment at Ballmer Group are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation

: Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next. Ascendion | Engineering to elevate life We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us: Build the coolest tech for world's leading brands Solve complex problems - and learn new skills Experience the power of transforming digital engineering for Fortune 500 clients Master your craft with leading training programs and hands-on experience Experience a community of change makers! Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion. About the Role: Position: Administrative Assistant Location: Redmond, WA Summary: We are looking for a US Immigration Assistant to join our General Counsel / HR Legal team. This role involves supporting high-volume immigration operations for visa-dependent employees. The ideal candidate will be detail-oriented, highly organized, and capable of managing administrative processes in a fast-paced environment. Required Qualifications: Experience: 1+ years of experience in administrative, operational, or legal support roles. Education: Bachelor's degree in any field. Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams, OneNote). Experience building and documenting processes using OneNote. Ability to work in high-volume operations with cross-functional teams. Salary Range: $ 41,000 - 52,000 Annually - Factors that may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [09-10 days/hours of paid time off] Want to change the world? Let us know. Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let's talk!

Availability: 30-40 hours, Monday- Friday. Temporary position expected to last until the end of June. There may be an extension, and this candidate could be considered for other permanent administrative roles within the company. Are you seeking a great foot-in-the-door opportunity in the nonprofit or social services sector? As part of the Representative Payee Program, you'll help ensure that participant financial accounts are managed responsibly and in their best interest. Additionally, you'll play a key role in transitioning participants to a new organization for payee services, as this non-profit will no longer be offering this program past 2025. This position supports the agency's efforts to undo institutional racism, build cultural competence and serve an increasingly diverse population. RESPONSIBILITIES Support non-profits in delivering financial services that meet program participants' needs and enhance financial competence. Track, reconcile, and organize financial transactions, including receipts, deposits, and reimbursements. Assist participants in maintaining housing, medical benefits, and financial stability. Educate participants on budgeting, banking, and fraud prevention to enhance financial literacy. Maintain strong relationships with guardians, landlords, caregivers, and partners, providing timely financial updates and support, such as quarterly income and expense summaries. Provide administrative support, including managing mail, calls, emails, and office organization. Perform other duties as assigned by management. QUALIFICATIONS Strong organizational skills, attention to detail, and ability to maintain confidentiality. Excellent communication skills with emphasis on listening, diplomacy, and patience. Ability to work independently and collaboratively in a team environment. Strong time management skills, with the ability to prioritize tasks and work under pressure. Ability to analyze financial data and provide recommendations. Ability to lift and carry file boxes up to 25 pounds as needed. Experience and/or interest in supporting individuals with intellectual and developmental disabilities. OR a combination of education, experience, and measurable performance that demonstrates the ability to fulfill this role. CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. If you need assistance or an accommodation due to a disability, you may contact us at ****************** or 1+************ (ask to speak with an HR representative). The process is outlined in CampusPoint's ADA Policy .

We are seeking a skilled and proactive Executive Concierge to provide comprehensive support to our Office Managing Partner (OMP) and Local Events Services Team. This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. This position will play a pivotal role in ensuring the smooth functioning of our office environment. It requires a hands-on approach, excellent organizational skills, and the ability to handle a wide range of tasks efficiently. The ideal candidate will excel in calendar management, email support, and various administrative tasks using Microsoft Outlook and other relevant tools. They will also thrive in a dynamic and fast-paced setting, demonstrating strong communication skills and a commitment to delivering high-quality service. Managing Partner Support Responsibilities: • Provide on-site administrative support for the OMP. • Manage the OMP's calendar effectively using Microsoft Outlook, ensuring all appointments and meetings are scheduled accurately and efficiently. • Provide email support to the OMP, managing correspondence and responding to inquiries in a timely manner. • Assist with CPE & CPA related tasks as needed. • Coordinate office and conference room reservations. • Arrange gifts for clients and staff members as required. • Support OMP with reporting. • Coordinate services and provide administrative assistance as necessary. • Edit, gather content, and distribute the monthly office newsletter on behalf of the OMP. • Assist in setting up or modifying restaurant reservations. • Aid in travel planning and maintain travel profiles accordingly. • Monitor, review, and submit expense reports in compliance with firm requirements. • Process Passport/Visa requests efficiently. • Maintain and synchronize time daily for the OMP. • Track time spent on Executive Concierge responsibilities in accordance with prescribed time tracking methods. • Assist in coordinating meetings and events for the OMP and local office. • Ensure scheduling conflicts in the OMP's calendar are resolved promptly. • Arrange and schedule conference calls via WebEx, Teams, and video conference platforms. • Coordinate catering needs for the OMP using preferred vendors. • Format, edit, and brand various documents for the OMP. • Provide support and troubleshooting for Microsoft Suite applications. • Facilitate electronic signatures for documents as required. • Generate reports and conduct informational searches as requested. • Update profiles, such as LinkedIn, for the OMP as needed. • Conduct client research to support OMP initiatives. • Distribute marketing releases and manage subscriptions for the OMP. • Meet and escort visitors for the OMP as necessary. • Maintain regular communication with partners/MDs through touchpoints. • Attend monthly OMP EC virtual meetings and special topic calls to stay connected with the OMP EC Community and expectations. • Demonstrate proficiency in Microsoft Office Suite, WebEx, social media tools (e.g., LinkedIn), and other emerging technologies. Local Event Support Responsibilities: • Arrange, coordinate and escort third party vendors (i.e., caterers and bartenders) to the appropriate location in the office - Coordinate with event vendors to obtain Certificates of Insurance (COIs) and follow building COI processes - Attend vendor calls as required by Local Event Manager - Assist Local Event Services team with logistics for events and provide on-site support - Act as the on-site point of contact for off-site events. Liaise between venue point of contact and Local Event Services team. - Provide onsite (in-office) general event support as needed - Perform site visits to local event spaces. Take notes on details of the space and take pictures of space itself to provide to Local Event Services team. - Setup/modify restaurant reservations for non-complex events - Assist with sending out calendar invites for events - Register any non-PwC attendees in Envoy in advance of the event - Assist Local Event Services Team with menu planning and catering coordination. The Local Event Manager will assist with firming up final guaranteed numbers and consult on catering contracts. - Support Local Event Services team by ordering catering for events through ez Cater - Coordinate with internal customer and/or Local Event Services team to confirm set-up of event space within the office or off-site - Manage parking validations for visitors at firm-sponsored events in accordance with local requirements and Firm guidelines - Communicate in-office event details to the floor host team, including timing, location, vendors, guest count / external visitor count, requests for after hours / event continuation of HVAC and lighting, parking validations, etc. - Provide and upload all event invoices and event information to the Microsoft event folder for records Qualifications: Previous experience in an administrative or executive support role. Proficiency in Microsoft Office Suite and other relevant software. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Ability to work effectively in a fast-paced environment. Proactive and detail-oriented approach to tasks. Willingness to adapt to changing priorities and responsibilities. If you meet these qualifications and are eager to join a dynamic team in providing exceptional support to our Office Managing Partner, we encourage you to apply.

We are a fast-growing business management firm located in Bellevue, WA with an accounting focus. Our focus is on building a collaborative work environment with strong mentorship and support of our team that serves clients in North America, Australia, and the U.K. Our firm is growing and can offer you the opportunity to lead and grow while helping set the future direction of the business. We are looking for an Administrative Assistant to join our growing team. No travel required. Free parking, full benefits. We look forward to hearing from you! Please note: This role is in-office five days a week and free parking is provided. Job Description: Reporting to the People and Operations Manager, the Office Administrator is an integral part of the Bässler team. This position requires a proactive and organized individual capable of managing a range of administrative tasks with efficiency and professionalism. The role is essential in supporting the seamless functioning of the office by handling day-to-day administrative responsibilities, assisting staff, and maintaining organized office systems to enhance overall efficiency. The Office Administrator will provide key support to both staff and management, ensuring that office operations run smoothly and that all team members have the tools and resources needed to perform their duties effectively. This position plays a pivotal role in strengthening office processes and supporting our administrative team, enabling higher levels of productivity and successful outcomes. Responsibilities: Greet all visitors and answer all phone calls in a professional manner, guiding in the right direction and assisting as necessary Maintain and update company databases, records, and filing systems Order and maintain office supplies, manage inventory, ensure office is stocked and clean at all times - coordinate office maintenance and repairs as needed Assist with preparation of reports, presentations, and other documentation, researching as needed Assist with technology set-up and equipment as needed Run errands as necessary (Mileage is reimbursed) Assist in client billing monthly cycles from start to finish A/P and A/R when applicable Compliance Handle incoming and outgoing packages and mail ensuring all documents are saved and handled correctly Assist is updating and maintain office policies and procedures Effectively communicate with team and clients, providing assistance as necessary Strategically manage time and prioritize work in ways that align with the company mission Use discretion at all times to be a trustworthy keeper of confidential information Adapt to changing demands and responsibilities Gracefully handle pressure to remain a constantly reliable resource to Management and team members Assist with marketing projects as needed (Social posting and creation, website upkeep etc.) Additional projects as needed Requirements: 1-2 years of relevant professional experience Degree is preferred but not required Excellent communication skills (verbal and written) Organized, detail-oriented problem solver capable of managing multiple priorities Proficient in Microsoft Office Suite (Word, Excel, Outlook) Tech savvy is a plus Experienced in client services environment Ability to plan and manage projects independently along with ensuring high quality deliverables Passionate about helping others Inquisitive and always willing to ask questions and continue learning in a fast-paced growing office Excellent interpersonal and communication (verbal, written and presentation) skills. Position involves communication and deliverables to client stakeholders, including executives and principals. Must have critical attention to detail and be a strong analytical thinker Must be an organized detail-oriented problem solver capable of managing multiple priorities Proven proficiency with the necessary office and financial services software packages Must demonstrate a humble no task is too big or too small attitude Must be able to pass a comprehensive background check

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Renton, Washington. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 03/02/2025 Duration: 13 weeks 35 hours per week Shift: 7 hours Employment Type: Travel Client in WA seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1166367. Pay package is based on 7 hour shifts and 35 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

We are a family owned full service electrical contractor servicing residential, commercial and industrial customers. This role will support the owners and project management team to enable maximum efficiency. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings & appointments Email Support Process Documentation Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite Experience in the Electrical industry is a bonus!

Vaco Boston has partnered with our client to hire an administrative assistant to join their team! Where: Sumner, WA When: Immediate need, 3 days per week onsite, part time Pay: $22/hour Answers telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Coordinate conferences, meetings, or special events. Establish work procedures or schedules and keep track of the daily work of clerical staff. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Open, read, route, and distribute incoming mail or other materials and answer routine letters. Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. Order and dispense supplies.

"Diversity Is Our Strength" Strong Tower, a beacon in the consulting industry renowned for its commitment to fostering an inclusive and diverse workforce. With pride, we stand as a DOBE (Disabled Owned Business Enterprise), that champions diversity at every level and providing opportunities for all. Our team, comprising 75% women, is at the forefront of driving positive change and innovation in our field. Job Title: Executive Assistant/Administrative Assistant Location: Redmond/Seattle, WA Duration: Onsite/Hybrid Job Opportunity: Business and Administrative Support for Fortune 50 Company. Key Responsibilities: Provide executive level support to leadership executives within the organization. Coordinates meetings and events; department financial operations, personnel operations, and facility purchasing and operations. Work with leadership direct reports to manage calendaring and their time management. Handle complex, detailed calendars, scheduling logistics, budget, and planning for your executive as well as team events, large meetings. Arrange and schedule travel itineraries and related details. Effective communication and project management skills; willingness to assist members of a team, and ability to relate well with diverse individuals. Create and process weekly expense reports. Organize group events both on-and off-sites (virtual events). Work in tandem with other assistants on all related matters Qualifications: Previous experience as an Executive Assistant and/or Administrative Assistant in a fortune 50 company is mandatory. Expert in Microsoft outlook calendaring. Supporting executives, Director, General Manger, and/or VPs at a Fortune 50 company. 2-5+ years of experience working with management teams, preferably in a high-tech environment. Previous experience working in event planning, travel arrangements, expense reporting, procurement, and purchase orders. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Visio). Familiarity with employee and contractor onboarding tools and processes. Exceptional verbal and written communication skills Customer-focused attitude with a commitment to meeting client needs. Discretion, multitasking abilities, and the capacity to work independently (preferred). Experience in organizing events and meetings (preferred). A college degree is preferred. Strong Tower is seeking talented Executive Administrators across all levels (1, 2, 3, and 4) to join our team, supporting leadership executives within our Fortune 500 partnerships. This role is integral to the operational efficiency and executive support structure of our customers organization, offering a dynamic and impactful work environment. ------------------------------------------------------------------------------------------------------------ Physical Requirements: Frequently standing, walking, and sitting. Occasional lifting and carrying up to 20 pounds. Must be able to work at computer or desk area for extended periods of time. Equal Opportunity Workplace: Strong Tower is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know so we can accommodate you during the interview process. Package At Strong Tower, we are committed to offering a competitive and comprehensive benefits package that supports the well-being and professional growth of our team members. Here's what you can expect when joining us: Compensation and Benefits: Competitive Salary: Approximately $71,000 - $91,800 annually, based on a $35 -$45 per hour rate. New Hire Referral Bonus and New Project Referral Bonus Health and Wellness: Insurance Plans: Choose from two PPO options for Medical, Dental, and Vision coverage. Life and Disability Insurance: Comprehensive coverage including Life, Long-Term, and Short-Term Disability, provided at no cost to you. PTO Package Financial Security: 401K Plan: Secure your future with our retirement savings plan. Health and Child Care Savings Accounts: Flexible spending accounts to manage your health and childcare expenses. Additional Savings: Access to ADP discount benefits for further financial security. Professional Development: Professional Training: Over 400 free courses available for your career advancement. Mentor/Mentee Program: Be part of a supportive network that fosters professional and personal growth. Female Leadership Program: Join our initiative to empower women in leadership positions. Work-Life Balance: Carbon Program: Participate in our commitment to sustainability. Charity Program: Engage with our community through meaningful contributions. SWAG & Equipment: Get equipped with all the tools you need, plus some extra Strong Tower swag to keep you motivated. This package is designed to not only meet your needs today but also support your growth and success in the future. Join us and be part of a team where your contributions are valued, and your well-being is a priority.

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $40.00 - USD $40.00 /Hr.

Davis Wright Tremaine LLP is seeking mid-level associate with a minimum of three years' experience to join its Healthcare Practice group. Qualified candidates will have a demonstrated interest in health law in areas that may include general healthcare regulatory and compliance matters, reimbursement, fraud and abuse, medical staff, healthcare contracting, HIPAA or telemedicine. Strong legal writing, contract drafting, and oral communication skills are essential to this role, as is the ability to work well in a team environment. We prefer candidates with an entrepreneurial mindset, a strong client-service ethic and outstanding interpersonal skills. DWT's working atmosphere is fun, fast-paced, and collegial, and partnership advancement potential is strong. To apply, please upload a cover letter addressed to Valerie Hawley, Lawyer Talent Acquisition Specialist; resume, writing sample and law school transcript, all in PDF format. Please specify how you heard about this position. All replies confidential. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them. Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities. We are committed to creating and cultivating a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee's sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws. Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application o r recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email ****************. The annualized salary range for this position in Washington is $225,000 to $350,000 and in California is $225,000 to $350,000. Actual pay will be adjusted based on the candidate's education, training, experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus and health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401(k), vacation, sick time, 10 paid holidays each year and an employee assistance program. For full-time employees, the initial sick leave benefit is 80 hours of sick leave per year. Attorneys generally take approximately three weeks of vacation from work each year, and it may vary depending on the needs of the clients and the firm. Additional voluntary benefits programs include voluntary accident insurance, voluntary life, voluntary disability, voluntary long-term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs are also available. #LI-HP1 RequiredPreferredJob Industries Other

Agility Partners is seeking a qualified Administrative Assistant 2 to fill an open position with a Fortune 15 company based in the greater Seattle area. This role will support a General Manager and a global team of approximately 200 employees within the Growth & Innovation team. The ideal candidate will provide high-level administrative support, including extensive calendar management, travel coordination, and team support. This is an exciting opportunity to be part of a collaborative, high-visibility team that plays a critical role in supporting customer-focused initiatives. If you are highly organized, proactive, and thrive in a fast-paced environment, this is the role for you! In This Role You Will: Provide high-level calendar management for a General Manager, ensuring accuracy, prioritization, and strategic scheduling. Manage team logistics, including new hire onboarding, office space coordination, procurement, and facilities requests. Coordinate travel arrangements, including international trips, and process expense reports. Support team meetings, events, and morale activities while tracking budgets and operational needs. The Ideal Candidate: 4+ years of experience in administrative support, business management, or customer service. Strong proficiency in Microsoft Outlook for calendar management. Experience supporting senior executives, including travel and expense management. Ability to manage logistics for large teams (50+ members) and complex meetings/events. Strong communication skills with the ability to interact professionally at all levels. Highly organized with the ability to prioritize tasks in a fast-paced environment. Demonstrated problem-solving ability and a high degree of accuracy in work execution. Reasons To Love It: Hybrid position in Redmond, Washington Opportunity to innovate and grow within a globally recognized leader in technology Culture-focused company focused on customer-first and a growth mindset Great resume builder - gain experience with a Fortune 15 company Medical, Dental and Vision plans (PPO and HSA plans available); Individual and Family coverage offerings Long and short term disability coverage 401(k)

Availability: Temporary opportunity lasting until mid-June, with the potential for conversion to permanent employment depending on the company's needs and performance. Are you organized, detail-oriented, and excel at multitasking? This is a great opportunity for someone looking to build on their administrative experience while growing with an expanding property management company in Downtown Renton. In this role, you'll assist an assigned Portfolio Manager with the properties they oversee, while also supporting the front desk, other administrative team members, and corporate office personnel as needed-offering a chance to learn about various aspects of the company. This is an excellent opportunity for a motivated individual to contribute and grow within a professional administrative role. Key Responsibilities: Compile and send reports to various departments, properties, and ownership groups (e.g., morning reports, bond profiles, petty cash reconciliations, monthly and quarterly financial statements, vacancy tracking, utility logs). Assist with budgeting and distribution. Prepare lender and owner packages as requested. Perform year-end tasks, including archiving files from the previous year, setting up for the new year, organizing, and cleaning up data in files and spreadsheets. Answer phones and provide front desk coverage as needed Reconcile petty cash and assist with replacement reserves. Assist and help with projects/requests from the President and Executive Team Participate in team meetings and training sessions, contributing to improving administrative processes. Provide general administrative support to the team and corporate personnel. Skills & Qualifications: Six months to one year of related experience and/or training; or equivalent combination of education and experience. Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word. Strong organizational, multitasking, and time-management skills. Familiarity with property management platforms (Yardi or RealPage) is preferred but not required. Excellent customer service skills with strong oral and written communication abilities. Dependable, professional, adaptable, and punctual. CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. If you need assistance or an accommodation due to a disability, you may contact us at ****************** or 1+************ (ask to speak with an HR representative). The process is outlined in CampusPoint's ADA Policy .