Administrative assistant jobs in Tallahassee, FL - 164 jobs

Department The FSU Interdisciplinary Research and Commercialization Building (IRCB) is a new facility dedicated to collaborative, interdisciplinary research at Florida State University's Southwest Campus, located near the FAMU-FSU College of Engineering, the National High Magnetic Field Laboratory, and other research centers. The IRCB is designed to provide flexible space for research groups, core facilities, and industry partnerships, fostering innovation and commercialization opportunities. Responsibilities * Serve as the primary point of contact for the IRCB, managing the welcome and reception area. This includes greeting guests, answering phone calls, directing inquiries, and maintaining a professional first point of contact for the building. * Manage the general IRCB email account and calendars, ensuring efficient communication and scheduling across research groups, collaborators, and external partners. * Ensure smooth handling of mail, package deliveries, and visitor logistics, routing them to the appropriate staff and faculty. * Support and coordinate event and meeting space requests within the IRCB, including logistics for research-related events and partner meetings. * Oversee workroom operations, including supply inventory and coordination of shared resources for IRCB occupants. * Provide administrative and programmatic support for IRCB research programs, collaborations, and services as needed. * Maintain awareness of the IRCB's mission, programs, and opportunities in order to assist faculty, staff, students, and external partners effectively. * Assists with or completes special assignments or other duties as deemed necessary. Serve as a backup for purchasing and travel processes during periods of high workload or staff absence. Qualifications High school diploma or equivalent required. * Ability to adhere to ethical business practices and promote ethical behavior. * Ability to demonstrate effective customer service skills. * Ability to communicate effectively verbally and in writing. * Ability to establish and maintain effective working relationships. * Ability to perform accurately in a detail-oriented environment. * Ability to adhere to standards of professional conduct and etiquette * Proficient in Microsoft Outlook, Word, and Excel * Professional communication skills (verbal, phone, and email) with an excellent customer service attitude. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * Must have a valid state of Florida or Georgia driver's license or the ability to obtain before hire. Preferred Qualifications * Experience working in a higher educational environment, which includes customer service, working with faculty, and students. Contact Info For any questions, please contact Mrs. Erica Brown at ************************. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Please Read Entire Ad No Recent Grads No Recent Grads No SAP Drivers Hair Follicle Drug Screen Must have Clean Valid Class A CDL No Accidents or Incidents Within Past Year CDL Address Must Match hiring area No Sap Drivers-Hair Follicle Drug Screen 6 Months 53 ft Tractor Trailer exp within past year required or start as trainee Trainees (Less than 6 months 53' Tractor Trailer experience in past year) * No Recent Grads* Must 40-365 days after CDL school completion ($650 weekly flat rate during training (4-6 weeks OTR) depending on driver and verifiable experience ) South Eastern region not going any further north than OH/IN Drop & Hook, live load unload- No Touch Freight 1900-2100 Miles per week average $15 per stop .55 - .65 cpm based on exp $1400-$1500 Weekly Average Major Carrier, Nationwide Fleet W2+ Benefits, Late Model Freightliner Cascadias Automatic Please text What city you're in How much Tractor Trailer experience in past year What option you're interested in To ************ (Text Only) No Accidents or Incidents Within Past Year CDL Address Must Match hiring area No Sap Drivers-Hair Follicle Drug Screen Trainees (Less than 6 months exp) Welcomed * 40 days after CDL school completion NO RECENT GRADS

Working Title: OPS Administrative Assistant II - 77902433 Pay Plan: Temp 77902433 Salary: $18.74 an hour 1920 hours a fiscal year Total Compensation Estimator Tool Position Number: 77902433 Location: Tallahassee, Fl. Salary: $18.74/hour (not to exceed 1,920 hours a fiscal year July - June) 40 hours a week Supervisor: Sarah Funck Supervisor Contact Information: ********************* ************** Broadband Code: 43-6011-03 Region: Northwest Class Title: OPS Administrative Assistant II County: Leon Working Hours: 8:00am - 5:00pm List of Subordinates Supervised: N/A Residency Requirement: None Employment in this position is contingent upon a satisfactory criminal history record check. In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences. Agency information Our organization: The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. The Division of Habitat & Species Conservation is comprised of six Sections and two offices. This position works within the Wildlife Impact Management Section (WIM) of the Florida Fish and Wildlife Conservation Commission's Division of Habitat and Species Conservation. Minimum Qualifications: A high school diploma and six years of professional experience in administrative work. A bachelor's degree can substitute for four of the six years' experience. Answers to qualifying questions must be validated in application, resume and cover letter. Description of Duties: The Wildlife Impact Management Section (WIM) is seeking an energetic and motivated candidate to serve as an Administrative Assistant II. The incumbent will provide primary administrative and clerical support to the Wildlife Impact Management Section. The Administrative Assistant works across multiple programs within the Section to provide administrative and clerical support; purchasing support; as well as meeting planning and coordination support. Responsibilities include, but are not necessarily limited to the following: * Coordinating purchases for the Section and maintaining a purchasing card; * Obtaining quotes, composing purchase orders and submitting invoices for payment utilizing MyFloridaMarketPlace; * Assisting with routing contracts, invoices, and supporting documents for execution; * Organizing and maintaining paper and electronic files in accordance with retention requirements; * Utilizes accessibility testing and remediation tools (e.g. PAC, Adobe Acrobat Pro, Adobe InDesign) to identify and resolve accessibility issues and ensure documents and webpages are compliant with the American with Disabilities (ADA) guidelines * Processing responsive records for public record requests; * Managing the Section's SharePoint site; * Preparing correspondence and reports for staff as requested; * Checking mail and routing mail for Section staff as appropriate; * Answering multi-line telephone and routing calls to the appropriate subject matter experts; * Communicating pleasantly and effectively with internal and external customers, including the public; * Scheduling interviews and meetings as needed; * Assisting with meeting planning to include reserving rooms, venues, and implementing hotel blocks for workshops, meetings, and conferences; * Making travel arrangements and utilizing the Statewide Travel Management System to complete travel documentation for Section Staff; * Maintaining inventory of publications and fulfilling requests as needed; * Submitting vehicle logs and associated documentation monthly; * Maintaining property inventory for Section; * Assisting with annual property reconciliation; and * Other assignments and duties, as assigned. Knowledge, Skills, and Abilities: * Knowledge of office procedures and practices providing administrative support * Knowledge of State of Florida procurement methods and statutes preferred * Knowledge of the use of Microsoft Office Suite software * Knowledge of the principles and techniques of effective communication * Knowledge of the most recent Title II of the Americans with Disabilities Act (ADA) and the U.S. Department of Justice's WCAG 2.1 Level AA accessibility requirements for all ECI. * Ability to manage multiple projects efficiently and accurately * Ability to prepare written correspondence * Ability to organize files and other records * Ability to use correct spelling, punctuation, and grammar * Ability to type letters, memoranda, and other standard business forms in correct format * Ability to handle telephone calls in a courteous and effective manner * Ability to communicate effectively, verbally and in writing * Ability to establish and maintain effective working relationships with others * Ability to proactively find solutions and resolve issues as they arise LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS: Valid driver's license WHAT IS OPS EMPLOYMENT? OPS employees are at-will employees and are subject to actions such as pay changes, changes to work assignment, and terminations at the pleasure of the agency head or designee. WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES? * State of Florida 401(a) FICA Alternative Plan - mandatory * Workers' Compensation - mandatory * Reemployment Assistance (Unemployment Compensation) - mandatory * Participation in state group insurance (upon meeting eligibility requirements) * Deferred Compensation - voluntary * Employee Assistance Program - voluntary The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Enjoy the locum tenens lifestyle knowing Weatherby is here to support you every step of the way. Call and speak to one of our consultants today for available dates and details. M-F 8a-5p with night call 45 RVUs daily average Full gamut interventional radiology procedures required Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO " Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

Join Our Team at Tallahassee State College Administrative Assistant Opportunity Tallahassee State College (TSC), recently recognized as one of the Most Promising Places to Work in Community Colleges for 2025, is excited to announce a full-time opportunity for the position of Administrative Assistant - P10551 with Tallahassee Collegiate Academy (TCA). We are seeking a dedicated professional who shares our commitment to fostering a vibrant workplace community. What You'll Do The Administrative Assistant performs advanced clerical/secretarial and administrative support functions of considerable variety and complexity requiring exercising considerable judgment and initiative in completing assignments for a dean, manager, chair or coordinator. serves as a primary point of contact for internal and external stakeholders relating to school expenses while maintaining financial records, preparing reports, and supporting the overall financial operations of the school. must have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of time-sensitive activities and confidential matters with discretion. The Administrative Assistant reports to the principal; this is a 12-month position. Day-to-day, you'll be responsible for: * Receives, writes receipts for, counts, and verifies money for various activities. * Prepares deposits in accordance with school and district procedures. * Collects and organizes all spending receipts related to school expenses. * Uploads receipts to the designated financial management system promptly and accurately. * Ensures all receipts are properly documented and categorized. * Communicates with vendors concerning purchase orders, receives supplies, and verifies against purchase orders to process payments. * Ensures compliance with all school, district, state, and federal financial regulations and responsibilities. * Supports internal and external audits by providing necessary documentation and reporting. * Welcomes visitors and maintain secure entry access to the school. * Receive incoming calls, routing them to the correct person, and taking accurate messages. * Keep student records, staff files, and other important documents organized and up-to-date. * Handle incoming and outgoing mail, emails, and other forms of communication. * Coordinates appointments for principal. * Manages the front office to ensure proper supply stocks, organization, and operation of office. * Provides other clerical support, and other duties as assigned related to administrative support. Who We're Looking For We're seeking a candidate who brings not only technical expertise but also a passion for education and student success. Our ideal candidate will have: * Graduation from high school (standard high school or equivalency diploma). * Four (4) years of secretarial and/or clerical experience; or an equivalent combination of education and experience. * Excellent written, oral and verbal communication skills with an ability to tailor communications appropriately to audiences (parents, students, Board members, community, college partners). Why You'll Love Working Here At Tallahassee State College, we're not just shaping the leaders of tomorrow - we are committed to fostering the growth and development of every team member. As part of our College community, you'll enjoy: * A dynamic campus atmosphere where your contributions directly impact student success. * A culture that champions continuous improvement, where students and staff alike are valued and empowered. * A supportive team that encourages collaboration, creativity, and innovation. What We Offer We offer more than just a competitive salary starting at $ 35,857.83 annually. When you join the team at TSC, you'll also enjoy: * Comprehensive State of Florida benefits, including retirement through the Florida Retirement System. * Opportunities for professional development. * A generous leave policy, including paid holidays plus winter and spring breaks. * A collaborative and inspiring campus community. * Tuition waivers and tuition reimbursement programs for continuous learning. * Free access to TSC athletics, fine arts, and performing arts events. Please visit the College's Benefits site to see the full list of benefits and opportunities A Little About Us Established in 1966, Tallahassee State College is dedicated to providing high-quality educational opportunities for students from Leon, Gadsden, and Wakulla counties, as well as from throughout the state, nation, and abroad. TSC offers a wide range of academic and workforce training programs, including associate degrees, bachelor's degrees, and in-demand certifications. Consistently ranked as one of the top colleges in the nation, our vision is to be recognized as your College of Choice.

Florida A&M University's College of Pharmacy and Pharmaceutical Sciences, Institute of Public Health is pleased to announce the acceptance of qualified applicants for the Admistrative Assistant, Research vacancy. Responsibilities The Administrative Assistant will provide administrative support to all RCMI CORE leaders; The incumbent will provide support to the PI of the three funded research projects and all Research Pilot Project investigators; In addition, will assist RCMI Core facility technicians in creating Core facility database files; Incumbent must be able to follow up with appropriate offices to ensure the processing of eProcurement requisitions, purchase orders, subcontracts, consultant agreements, invoices, travel authorization requests, and travel reimbursements; The incumbent will maintain internal records of all grant-related expenditures and reports; The incumbent will ensure payment to vendors by comparing invoices to purchase orders, signing unpaid invoices, and maintaining files, records, and other materials; and the incumbent will be required to submit a quarterly encumbrances report to each core and pilot project investigator to verify charges to the grant. The Administrative Assistant will collaborate with the Assistant in Grants Management and the Coordinator, Research Programs, and assist faculty researchers; Incumbent will prepare recommendations for vacant grant positions; The Administrative Assistant will assist potential research personnel with information needed for international and Immigration and Naturalization matters; In addition, assistance will be provided to faculty development awardees; The Administrative Assistant will work in conjunction with the Coordinator of Research Programs in coordinating the RCMI local and National Advisory Committee meetings; The Administrative Assistant will schedule and take all minutes for the local advisory meetings and be responsible for receiving all quarterly progress reports; Assistance will be provided in coordinating the semi-annual advisory committee meetings, including taking minutes and routing for review and approval; The Administrative Assistant will serve as liaison for the RCMI principal investigator, program director, activity leaders, pilot project investigators and national advisory committee members with the various oversight offices; The Administrative Assistant will also be required to provide RCMI investigators with word-processing assistance in preparing supplementary proposals, progress reports, research manuscripts, and abstracts for submission to scientific journals and/or presentations for national scientific meetings; The Administrative Assistant will work with the RCMI/RCO to obtain the RCMI PI and research investigator's signatures on Time and Effort Reports each semester and forward completed reports to the Contracts and Grants Office; and perform other related duties as needed. Minimum Qualifications A high school diploma and seven years of related experience; or a combination of post high school education and experience equal to seven years. Recommended Competencies Knowledgeable of administrative policies and procedures that must be implemented in Research Center Office; Knowledgeable of standard business formats and the methods of data collection; Knowledgeable to interacts with students, faculty and the public in-person and by telephone; Knowledgeable of the principles and techniques of effective verbal and written; Skills in using interdepartmental network, F AMU Financials EIT System, local area network and email; Skills in Microsoft Office computer software including: Access, Excel, Outlook, PowerPoint, Publisher and Word; Skills in other computer software including: Adobe Acrobat and Page Maker, CS ChemOffice and etc.; Ability to speak clear, effective and use good English (reading, writing and editing); Ability to develop effective working partnerships as a means to expedite and improve services for our guests; Ability to solve practical problems and deal with a variety of issues where limited direction or standardization exists; Ability to provide updates and maintains the confidentialit) I of student records, faculty files, course materials, and budget and equipment inventories; Ability to be self motivated and able to work independently; Ability to organize and prepare written data into logical and correct format; and Ability to comprehend and follow oral and written instructions. Pay Plan This is an USPS (University Support Personnel System) position. Conditions of Employment Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment. Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment. Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person's period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation. How To Apply Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law. Reasonable Accommodation If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at ************** at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS **************. Equal Opportunity/Access Florida A&M University is an Equal Opportunity Employer. Veterans' Preference will be given to eligible Veterans' and spouses of Veterans' as required by Florida Statutes. Apply for Job * Careers * Sign In * New User

Administrative Assistant Retirement Processor (O nsite, Tallahassee, FL) will require onsite work on a weekly basis. For over 75 years, Gabor Financial Solutions has marketed and sold insurance and financial products to employees of Florida public universities and colleges. As of January, 2022, Gabor Financial Solutions is now a part of Lincoln Investment. Lincoln Investment has been recognized as a Top Workplace for fifteen years, is an independent broker dealer and registered investment advisor that offers brokerage, investment advisory and other financial services. Lincoln has over 1,000 financial advisors nationwide and we serve over 350,000 clients representing over $36 billion in assets. Lincoln is a majority family-owned financial services firm that regards our employees as integral players in our continuous growth, and our success is built upon our dedication to helping people retire well and promoting a work environment that fosters success. Those offered employment for this position will be employees of Lincoln Investment. Job Purpose : To ensure the timely processing of retirement paperwork for Investment Advisor Representatives and Registered Representatives. Address and solve any potential issues with paperwork prior to processing with vendors. Assist with customer service needs and other administrative duties. Duties and Responsibilities : Process incoming retirement paperwork for advisors who are not assigned to an Advisor Assistant. Work with vendors and universities to process retirement elections and changes timely. Maintain vendor and/or broker-dealer forms and packets for advisor and office use. Prepare contribution reports and distribute to advisors. Process Agency and Advisor licensing & contracting and maintain records Assist with compliance questions via broker dealer, and maintain records Prepare TSA reports for broker-dealer. Comply with all federal, state and insurance regulations as relates to the position. Handle customer service needs as they arise. Back-up coverage for front desk as-needed. Other duties as assigned. Qualifications : These are the qualifications that are necessary for someone to be considered for the position. 3-5 years customer service experience required High school diploma required, BA or BS preferred Proficient in Microsoft Office Suite Excellent written and verbal communication skills Ability to adhere to strict confidentiality agreement Ideal Candidate will also: Be detail-oriented and a problem-solver Have a desire to provide invaluable back-office support to a busy and growing sales force Lincoln Investment recognized as one of Philadelphia's Top Workplaces for fifteen years, is an independent broker dealer and registered investment advisor that offers brokerage, investment advisory and other financial services. Lincoln has over 1,000 financial advisors nationwide and we serve over 350,000 clients representing over $36 billion in assets. We are a majority family-owned financial services firm that regards our employees as integral players in our continuous growth. Lincoln Investment's success is built upon our dedication to helping people retire well and promoting a work environment that fosters success. Our financial strength and profitability are natural results of "helping people, having fun, and enjoying success." Lincoln Investment offers a competitive compensation and benefits package. Our Home Office is conveniently located in Fort Washington, PA, just outside of Philadelphia. Lincoln Investment is an equal opportunity employer. Lincoln Investment prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Lincoln Investment conforms to the spirit as well as to the letter of all applicable laws and regulations.

Job Description M-F 8-5 CMS-Administrative Asst - Support Plan Operations Manager - Could become temp to hire opportunity CMS-Plan Operations Manager-Administrative Asst Work Environment Professional office Dress Code Business Casual Candidate Responsibilities Must have 1 year experience working in an administrative assistant in a professional office environment Must have 1 year experience supporting executive management Must have 2 years of customer service experience Skills Needed Proficient in verbal and written communication Excellent organization skills Proficient in multitasking Proficient in Excel, Word and PowerPoint

Job DescriptionGeneral Characteristics Supports the user community in the use of business intelligence tools to query files and databases for report outputs. Assists customers in use of OLAP tools, extracts and collects data for performing queries and writing reports. Reviews queries for performance issues, making changes as needed. Participates in the design and development of the system, as well as creation of user documentation. Monitors customer usage, upgrades enterprise-wide OLAP query and reporting tools, monitors batch queries and ensures interoperability and security of various front-end components. Maintains meta data coordination, and supports production system. Needed knowledge includes process and data modeling and data architectural development methodologies. Education: Associate's or Bachelor's Degree or technical institute degree/certificate in Computer Science, Information Systems, or other related field. Or equivalent work experience. Experience: 0 to 1 year IT work experience in business intelligence tools and systems. Complexity: Learner/entry level role. Provides support for user community. Works on multiple function tasks that tend to be of low technological complexity. Works on one or more projects as a project team member. Functions, relatively independent, under direction of senior professionals, supervisors, or managers. Generally follows documented procedures and checklists. *Please note that this application is part of our candidate pool for future staffing needs under our contract with the State of Florida. Positions may not be available immediately, and job locations, assignments, and start dates may vary depending on agency requirements. By applying, you will be considered for current and upcoming opportunities, and we will reach out if a role that matches your skills and qualifications becomes available.* Powered by JazzHR ET829NiJgd

Job Description Administrative Professional/Office Assistant Are you a highly organized, motivated, and detail-oriented professional looking for an exciting opportunity? We're on the hunt for an Outstanding Administrative Assistant to join our team! What You'll Be Doing: Vendor Communications: Maintain great relationships with our vendors and keep communications flowing smoothly. Accounts Payable: Manage invoices and ensure our accounts payable process is seamless. Document Scanning & Organization: Scan, save, and file documents in their proper place to keep everything organized and easily accessible. Mail & Document Handling: Oversee all mailing needs, organize documents for our team's ease, and manage incoming and outgoing mail, including courier services. Answer and direct phone calls in a professional and courteous manner. Greet and assist clients and visitors, ensuring a positive office experience. Schedule and coordinate meetings, appointments, and conference calls. Who We're Looking For: You're thorough, reliable, and proactive! Exceptional communication skills are your strong suit, and you know how to keep things organized. Most importantly, you bring energy and motivation to everything you do! If you're ready to make an impact and grow with a dynamic team, send us your resume today! We can't wait to meet our next team superstar! This is a performance-based position with an opportunity to receive bonuses Compensation- $42,000 - $52,000 annually, depending on experience, plus quarterly performance-based bonuses per year Compensation: $42,000 - $52,000 annually DOE plus bonuses Responsibilities: Manage all paperwork in the office and create a process for team members to follow to ensure efficiency Act as a point of contact for complaints or questions from customers and respond in a timely manner Inform team members regularly about the status of projects and any setbacks or achievements Connect with our customer base and raise brand visibility by coordinating community events Improve skill sets through employee development programs Administrative Support: Answer and direct phone calls in a professional and courteous manner. Greet and assist clients and visitors, ensuring a positive office experience. Manage incoming and outgoing mail, including courier services. Schedule and coordinate meetings, appointments, and conference calls. Utilize Case Management Software to keep track of administrative duties. Bookkeeping: Handle accounts payable and receivable using QuickBooks. Assist with billing, invoicing, and basic financial record-keeping. Qualifications: History of being deadline-driven and extremely organized Associate's degree preferred but not required to apply Customer service, bookkeeping, or administrative experience is preferred Enjoys talking with customers and can communicate through verbal and written channels Technologically savvy; basic knowledge of Microsoft Office Word and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues Associate's or Bachelor's Degree Required. About Company AMBER HALL LAW is a powerhouse personal injury firm driven by a passion for justice and client care! We're all about making a real impact, helping clients get the care and compensation they deserve with dedication and tenacity. Our team thrives in a high-energy, positive environment that's all about growth, teamwork, and winning for clients. Here, success isn't just a goal - it's the standard. Join us and be part of a dynamic team making a difference every day!

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

The Customer Service Representative supports production by acting as a liaison between production and customers using extensive customer contact and interaction, translating customer job specifications into production department instructions, invoicing accounts, and gathering specifications for bids. PRINCIPAL ACCOUNTABILITIES Supports production by acting as a liaison between production customers Contacts and interacts with customers on a daily and extensive basis Translates customer job specifications into production department instructions Invoices accounts Gathers specifications for job bids Manages key accounts Enters orders and follows up with both internal and external customers Defines production job specifications from Prepress through Shipping Analyze data, production coordination, and account reconciliation Shift: Day shift, with some overtime needed to support customers and unanticipated events. Basic Qualifications A minimum of 2 years combined education or experience working in printing/graphic arts industry is required; Proficiency in Microsoft Office applications such as Word, Excel, and Outlook are required; An understanding of the printing production processes from design through delivery is highly desired; Familiarity with printing MIS (such as Monarch, Prograph, Hagen, Logic, and Pace) is a plus; Able to read, speak and hear clearly; Most work is performed in a temperature-controlled, office environment, with occasional walks through the production plant, which can be noisy; Able to speak, read and write effectively in English; Able to present information, ask questions, and respond to questions from supervisors and coworkers. Compensation: Non-exempt (hourly) wage Benefits: Medical, dental and vision insurance, flexible spending account (FSA), paid time off (PTO), 401(k) plan WE MUST HAVE A COMPLETED APPLICATION SUBMITTED BEFORE WE CAN CONSIDER YOU FOR THIS OR ANY OTHER POSITION.

The Patient Care Secretary is a skilled secretarial person whose job is to support the work of the Team Manager and who is generally responsible for accomplishing all patient care related clerical procedures. * Screens telephone calls for Team Manager. Facilitates communication between patients/families and other team members, including volunteers. * Takes and keeps daily schedule for all team members. * Attends weekly team meetings. Prepares agenda for team meeting. Follows through on assignments given by the Team Manager. * Establishes, maintains, and closes patient charts in an orderly fashion. This may include but is not limited to the mailing of and follow-up on all required documentation such as Plans-Of-Care, Attending Physician Authorization forms and Medical Information Request forms. * Provides back-up documentation to Billing Department routinely and as requested. * Orders D.M.E. and maintains record of dates ordered and picked-up. * Enters patient care and volunteer data into Vx and event tracking. * Communicates with staff and outside agencies as directed by Team Manager. * When the program utilizes part time staff, the PCS will maintain a list of all part-time staff jointly with other patient care secretaries. Contacts and schedules part-time staff at the direction of Team Manager. * Jointly with other patient care secretaries, orders supplies and documentation forms used by the team. * Does routine correspondence for Team Manager and other members of the team. * Sorts and processes all patient care mail jointly with other patient care secretaries. * Maintains A.D.T. and checks census daily for accuracy. * In programs that have more than one patient care secretary, they will cover for each other for lunch, for team meetings, and for other short intervals of absence. * Handles other tasks as assigned by the Team Manager. QUALIFICATIONS * Three years prior work experience preferred. * Good typing skills. * Computer literate. * Able to handle multiple tasks. * Excellent communication skills * Good telephone skills EDUCATION * High school graduate or equivalent required. SPECIAL INSTRUCTIONS TO CANDIDATES * EOE/AA M/F/D/V

Seeking a part-time candidate that is self motivated and self sufficient in approach to work for a small very dynamic company . Candidate must have good computer skills: MS office, Outlook, etc. Eager to work and is receptive to learning. Must have a good working relationship with others. Able to prioritize work load in most efficient manner, high attention to detail, and tactful in dealing with clients. Responsibilities: Great customer care and phone skills, file, data entry. Maintain phone call log. Core hours (10 am - 2 pm) Processing customer invoices Operational support General office duties, support to staff Record keeping, filing, retrieval, retention, storage, purging Benefits: Flexible hours Other benefits possible in the future based on experience and performance Salary: Depending on experience Job Type: Part time Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer. Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectable neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world. We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver's license to be considered for employment. Thank you for your interest in Fish Window Cleaning . Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. The Suites Administrative Assistant is primarily responsible for delivering a superior level of service to Suites Members. The Administrative assistant will support the Suites Manager in the day-to-day operations and coordination of event information. A Suites Administrative Assistant should be a professional, customer service-oriented, well organized, and positive individual.

Interview Type: Web Cam Interview Only Work Arrangement: Onsite Engagement Type: Contract Short Description: DOH-CMS-Administrative Asst - Support Plan Operations Manager - Could become temp to hire opportunity Complete Description: WORK ENVIRONMENT: Professional office DRESS CODE: Business Casual CANDIDATE RESPONSIBILITIES: * Must have 1 year experience working in an administrative assistant in a professional office environment * Must have 1 year experience supporting executive management * Must have 2 years of customer service experience * SKILLS NEEDED: * Proficient in verbal and written communication * Excellent organization skills * Proficient in multitasking * Proficient in Excel, Word and PowerPoint

DRESS CODE: Business Casual CANDIDATE RESPONSIBILITIES: * Must have 1 year experience working in an administrative assistant in a professional office environment * Must have 1 year experience supporting executive management * Must have 2 years of customer service experience * SKILLS NEEDED: * Proficient in verbal and written communication * Excellent organization skills * Proficient in multitasking * Proficient in Excel, Word and PowerPoint

Benefits: 401(k) 401(k) matching Job Title: Administrative Asst Pay Rate: $16.50/hr Client: Dept of Health - Office of Children's Medical Services DRESS CODE: Business Casual CANDIDATE RESPONSIBILITIES: * Must have 1 year experience working in an administrative assistant in a professional office environment * Must have 1 year experience supporting executive management * Must have 2 years of customer service experience SKILLS NEEDED: * Proficient in verbal and written communication * Excellent organization skills * Proficient in multitasking * Proficient in Excel, Word and PowerPoint Required Skills: Ability to speak and understand English Must have a High School Diploma Minimum 2 years of professional customer service experience Proficient in Microsoft Excel, Word, and PowerPoint (at least 2 years of experience) At least 1 year of experience as an administrative assistant supporting management Compensation: $16.50 per hour About Us We're more than Software Company with a creative side. We're a full-service creative studio with a serious technology background. We take a holistic view of sales and marketing, building digital brands that deliver real value to our client. As a marketing agency, our innovative digital strategies grab and hold people's attention, and produce the communication and organizing tools needed for success. With a mix optimized to the specific goals of each client and the character of their target customer demographics, we provide true integration across media platforms and channels. Our Vision Inteletech Global, Inc provides consulting services to assist clients with their ongoing demand for changing IT environments. The early 2000s were an exciting time for IT. Digital technology was transforming our lives, and with each innovation, it became clear that digital was the future. We use our Global Delivery Model for the success of every engagement. Improve effectiveness and efficiency of IT application environments by adopting re-usable software platforms. Our onsite teams work directly with our clients to understand and analyze the current-state of problems and design specifically tailored conceptual solutions.

The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship. Agree with, and abide by, FCA's Christian Community Statement. Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA. Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others. Connect to and participate in a local church through worship and weekly involvement. Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times. POSITION RESPONSIBILITIES Responsible for appointments/meetings with staff, ministry partners, vendors, etc. Handles travel arrangements for assigned staff. Receives and screens telephone calls and emails for area office. Retrieves, opens, and distributes office mail. Plans, organizes, and completes assigned work in a timely manner. Manages development of resources and meets deadlines of assigned projects. Coordinates donor ministry events, banquets, staff meetings, etc.