Administrative Assistant Jobs in Taylorsville, UT

Accounting Assistant - Engineering Firm Pay: $18-$22 per hour CV Resources is partnering with a leading engineering firm in Midvale, UT to find an Accounting Assistant to support their finance team. This role is ideal for someone detail-oriented, eager to grow in their accounting career. Responsibilities: Process accounts payable (AP) and accounts receivable (AR) transactions accurately. Assist with invoice preparation, billing, and collections using Deltek. Reconcile accounts, review expenses, and maintain financial records. Support payroll processing and expense reporting. Ensure compliance with company policies and accounting regulations. Provide general administrative support to the accounting team. Qualifications: 1+ years of accounting experience (engineering industry experience a plus). Proficiency in Deltek (preferred) and Microsoft Excel. Strong attention to detail and organizational skills. Ability to multitask and meet deadlines. Excellent communication and problem-solving skills. Why Work With CV Resources? We connect top talent with great companies that fit your skills and career goals. Competitive pay of $18-$22 per hour. Opportunity to gain experience in a growing industry. If you're interested, apply today! We'd love to connect and discuss this opportunity. PandoLogic. Keywords: Accounting Assistant, Location: Midvale, UT - 84047

The Administrative Assistant position requires you to take intitiative, possess a strong work ethic, and to have attention to detail. The Administrative Assistant position plays a crucial role in ensuring the smooth functioning of the firm's daily operations. The Administrative Assistant is responsible for various tasks that help maintain an organized and efficient work environment along with a high level of customer service for our clients. The position requires leadership, cross-functional teamwork, and exemplary dedication towards the Vergara Miller Law Firm's mission of “changing people's lives''. Below are the roles and responsibilities in order to comply with performance expectations, company vision and continuous improvement. Bilingual (English & Spanish) Leadership and Professionalism Prompt, reliable and highly organized Customer Service Google Platform (G-Drive, G-Chat, G-docs, G-meet, G-sheet) Zoom IT (Information Technology) /Digital skills Drop Box Ability to maintain focus in an office work setting. Handles calls, messages, emails, meetings & speaking with team members and clients Handles multiple matters simultaneously. Communicates in detail of goals, tasks and challenges in order to support the firm's daily operations Task and Responsibilities Greets every client in a professional manner Maintains office in a clean, professional and welcoming condition Monitors and maintains necessary office supplies, maintenance repairs for office location Ensure that all vendor invoices are paid on time Open all mail Distribute to attorney and inform them about important meetings Take pictures and congratulate clients who have obtained their work permit Handle customer inquiries and complaints. Send USCIS receipts to clients Invoicing and collecting payments for clients Welcome Packet - Create contract and take fingerprints for office clients Create and organize physical files for clients Packet submission

Required Skills & Experience Proven experience as an administrative assistant or office admin assistant. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Strong organizational skills with the ability to multi-task. Good written and verbal communication skills. About the Role The Junior Administrative Assistant will provide administrative support to ensure efficient operation of the office. This role involves a variety of tasks, including managing schedules, handling correspondence, and assisting with various administrative projects. Responsibilities include: - Answer and direct phone calls and emails. - Organize and schedule appointments and meetings. - Maintain contact lists and databases. - Assist in the preparation of regularly scheduled reports. - Develop and maintain a filing system. - Order office supplies and research new deals and suppliers. - Provide general support to visitors. - Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. - Perform other administrative duties as assigned. Responsibilities Answer and direct phone calls and emails. Organize and schedule appointments and meetings. Maintain contact lists and databases. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Order office supplies and research new deals and suppliers. Provide general support to visitors. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Perform other administrative duties as assigned. Pay range and compensation package $17-$20 /hr 2-Month contract with opportunity for extension.

At Kids On The Move (KOTM), we believe strong families build strong communities. For 40 years, we've provided impactful support through programs that empower children and their families, including our Autism Center, Early Head Start, and Early Intervention services. As a community-driven nonprofit located in Orem, UT, we are committed to creating meaningful change. We are currently seeking an Executive Assistant (EA) to provide exceptional administrative support to our CEO. This role demands a proactive, organized professional who can efficiently manage scheduling, communications, travel arrangements, and critical projects while maintaining utmost confidentiality. If you are adept at anticipating executive needs, thrive under pressure, and seek an opportunity to positively impact our community, we encourage you to apply! Executive Assistant Requirements & Qualifications: • 5+ years of experience supporting senior executives (C-suite preferred) with previous experience in fast-growing nonprofit or entrepreneurial environments advantageous. • Bachelor's degree preferred • Interpersonal & Time Management Skills: Highly organized, proactive, and capable of independently prioritizing and anticipating immediate and future needs while building strong relationships. • Calendar & Schedule Management: Coordinate and assist in managing the CEO's calendar, appointments, and events, proactively addressing conflicts and optimizing time usage. • Travel Coordination: Coordinate with the other Executive Assistants with detailed itineraries, including flights, accommodations, transportation, and required documentation, ensuring seamless travel. • Communication & Liaison: Act as the primary contact between the CEO and internal/ external stakeholders, effectively drafting, proofreading, and managing communications and reports. • Meeting & Documentation Support: Prepare agendas, presentations, and reports, take accurate minutes, and manage follow-ups, including communications with the Board of Directors. • Project & Event Management: Provide support on high-priority projects, event planning, and execution, tracking deadlines and progress, and facilitating company events and presentations. • Confidentiality & Discretion: Demonstrate integrity and discretion handling sensitive company, personnel, and legal information. • Problem-Solving & Adaptability: Exhibit strong critical-thinking, problem-solving abilities, and adaptability under high-pressure circumstances. • Technical Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with financial systems and project management tools. • Special Projects as assigned, which may include preparing and reviewing documents, grants, and other projects for the CEO and COO.

This Is the Role You've Been Waiting For-If You Don't Apply, You Might Miss the Opportunity That Was Meant for You You're not here by accident. Maybe you're ready for more. Maybe you're tired of just having a job and are ready to build a career. Maybe you're looking for something where you're not just another name on a payroll-but where your work matters, and your growth is valued. If that sounds like you, keep reading. This is not your typical Administrative Assistant role. This is a rare opportunity to get in on the ground floor of something special-with a clear path to become the Office Manager of a respected, growing financial firm that's changing lives every day. You'll be the person who keeps everything running smoothly. The one clients trust, advisors rely on, and the office couldn't function without. And if you're driven, detail-obsessed, and hungry for leadership? You'll thrive here. This is for you if: You take pride in being the one who holds it all together-and love being the go-to person for both clients and team members. You're organized, efficient, and quick to take initiative before anyone even has to ask. You want more than just a job-you want to grow into a leadership role where you can make a real impact. You care about people. You're warm, professional, and thrive in a client-facing role. You're not afraid of handling sensitive paperwork, managing systems, and keeping operations tight and compliant. You'll be responsible for: Being the welcoming face and voice for clients-on the phone and in person. Managing scheduling, communications, and calendar coordination. Supporting financial advisors with paperwork, data entry, and compliance documentation. Keeping everything organized-physically, digitally, and operationally. Ensuring the office runs like a well-oiled machine. You should have: 2+ years of admin, office support, or client service experience (bonus if it's in financial services, but not required). Great communication skills-written, spoken, and in between. Mastery of organization, follow-up, and attention to detail. Comfort with Microsoft Office and a knack for learning new systems quickly. A desire to grow into a leadership role and take ownership over time. Why this role stands out: This isn't a dead-end admin job. This is a career launchpad inside a respected and growing firm-Stauffer Retirement Planning in South Jordan, Utah-where the focus is helping real people plan for their future with confidence. You'll be part of a mission that matters, surrounded by people who care deeply about what they do. What's in it for you: Competitive compensation 401(k) with employer contributions PTO and work-life balance A long-term path to grow into an Office Manager role A team that sees your potential and wants to help you reach it You didn't find this job post by mistake. If you're still reading, you already know this might be the one. And if you don't act, someone else will. This is your chance. Apply now-and let's talk about what your future could look like.

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. NG Space Systems - Propulsion Systems is currently seeking an Administrative Assistant Level 3 for the Safety & Mission Assurance Organization (S&MA) located in Magna, UT. Key Responsibilities include: * Manage and maintain leaders' calendars and schedules * Schedule and manage multiple conference rooms in Outlook * Schedule meetings and coordinate technical reviews * Ensure appropriate meeting preparations are made (coordination of call-in number, meeting materials, meals, etc.) for both internal and external meetings * Screen and initiate phone calls * Coordinate travel arrangements and process expense reports * Create accurate and concise correspondence, forms, reports, spreadsheets, presentations, etc. * Open, sort, and distribute incoming correspondence * Coordinate with vendors * Compose responses to routine inquiries * Assist in compiling weekly leadership status reports * Interact in a positive way with employees, leaders, and customers and be a contributing member to the overall administrative assistant team Basic Qualifications: * High School Diploma and minimum 4 years administrative support experience * U.S. Citizenship is required * Must be articulate and have strong written and verbal communications skills * Proficiency in Microsoft Office applications; including Word, Excel, PowerPoint, and Outlook * Ability to work on-site and adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment * Ability to complete ambiguous tasks with little to no oversight Salary Range: $47,000.00 - $78,300.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates. Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Join E2 Optics as an Administrative Assistant! CLICK HERE to learn more! Are you ready to bring your organizational skills to a dynamic, fast-paced environment? At E2 Optics, we don't just offer jobs-we create opportunities to be part of something extraordinary! As an Administrative Assistant, you'll support our operations team with a variety of tasks, ensuring seamless office management and exceptional customer service.Why E2 Optics? Award-Winning, Women-Owned: One of America's fastest-growing technology integrators. Innovative Culture: Your voice matters, and your ideas drive success. Growth Opportunities: Advance your career in a supportive environment. What We're Looking For: Education: High School diploma or GED required. Experience: Minimum 2 years in office management or administrative support (construction site experience a plus). Skills: Strong communication, organizational, and problem-solving abilities. Proficiency in Microsoft Office. What You'll Do: Safety is E2's number one Core Value. Follow safe work practices and company and client worksite policies. Promotes company Core Values to foster and safeguard family-centric culture. Schedule meetings, manage travel arrangements, and assist with event coordination. Greet guests, answer phones, and maintain organized files. Manage office supplies, process deliveries, and handle facility maintenance coordination. Provide support for special projects and ensure compliance documentation is up to date. Promote our core values, especially Safety, and foster our family-centric culture. WHAT WE OFFER:- Competitive pay- Opportunities for professional development and career growth.- BICSI Training Facilities- A supportive and inclusive work environment.- Health, dental, and vision insurance.- Paid time off and holidays. WORK ENVIRONMENT & PHYSICAL DEMANDS: The standard work environment for this position is an indoors business office and construction environment. Ability to use a computer and/or hand tools while sitting or standing for extended periods of time. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly required to sit, talk or hear, use hands, stoop, kneel, bend, rotate, push, pull, reach with hands and arms on intermittent to regular basis daily. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 50 pounds and frequently lift and/or move up to 25 pounds. The employee must regularly carry and climb ladders to 20 feet. The employee may be required to work in tight, confided spaces. The employee must demonstrate regular and on-time attendance. There could be a requirement of occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required. The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. DISCLAIMER: The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions. An Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Actively recruits qualified women, minorities, disabled and veterans for all positions for which they are qualified. TEXTING TERMS OF SERVICE: We may send text messages you have consented to receive. Message frequency may vary. You can cancel text messages at any time by texting "STOP". After you send "STOP", we may send you an additional text message to confirm that you have been unsubscribed. You will no longer receive text messages from that phone number, or from any member of our team. If at any time you have questions about the text messages, text "HELP". After you send "HELP" we will respond with instructions on how to use our service as well as how to unsubscribe. Message and data rates may apply.

DEPARTMENT OF PUBLIC SAFETY The Department of Public Safety's mission is to protect human life and property by enforcing state laws, deterring criminal activity, and providing vital support to the state of Arizona and its citizens. Visit our website at ************* ADMINISTRATIVE ASSISTANT Location: Payson, Arizona Salary: $45,306.98 - $59,874.26 To apply, you must go to the DPS website. Click here and follow the instructions to submit your on-line application. Job Summary: This recruitment will be used to establish an 18-month eligibility list to fill current and future vacancies in the Payson area. Responsible for a variety of coordinative and administrative support functions such as researching information, compiling data, preparing reports, monitoring and tracking of the budget, coordinating projects/programs, making recommendations and resolving complaints and problems. Performs related duties as assigned. This is a competitive classification. Minimum Qualifications: Requires three (3) years of administrative support experience involving the use of personal computers and desktop software such as Microsoft Office Suite or comparable applications OR administrative support experience and related education to total three (3) years. Note: One (1) year of experience is equivalent to thirty (30) semester hours of coursework from an accredited college or university. WORKING CONDITIONS/PHYSICAL REQUIREMENTS: Office setting. May be required to travel to perform certain work functions. Must successfully complete the examination process. Progression to the next step requires an overall performance rating of at least "Standard" in the last 12 months. Pre-Employment Requirements: Applicants must complete an examination process. A polygraph and background investigation are required for successful applicants. DPS supports a drug-free work environment through pre-employment drug testing. If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The Arizona Department of Public Safety is proud to offer a comprehensive benefits package to benefit-eligible employees in cooperation with the State of Arizona. • Accrued vacation pay and sick days • 10 paid holidays per year • Deferred compensation plan • Top-ranked retirement plans • Affordable medical, dental, vision, life, and short & long-term disability insurance plans • Employee Assistance, Peer and Family Support Programs • Bus Cards (Subsidized partially by the State) • Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments. On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates. Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling **************. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

Work Calendar: 242 FTE: 1.0 (40.0 Hours per Week) Contract Status: Contract FLSA Status: Non- Exempt Reports To: Assigned Administrator Starting Wage: $42,032 annually Salary Schedule/Lane: 48/M/01 Benefits: Eligible Anticipated Start Date: 04/07/2025 Priority Screen Date: 03/14/2025 ______________________________________________________________________ Positions Available:1 Position Open Until Filled The Purchasing Department provides assistance to the district in the areas of procurement, product research, sourcing, problem resolution, surplus disposal, and storeroom support. The department's goal is to provide professional, courteous, efficient procurement of goods and services for the school district, as needed and in accordance with the policies and procedures of the district, and to accord prompt and courteous treatment to suppliers. This position reports to the Director of Purchasing and has office hours from 7 a.m. to 4 p.m. and is located at the district's Beardsley Place offices. JOB SUMMARY The Administrative Assistant provides a wide variety of complex and confidential administrative and secretarial support to assigned supervisor; provides coordination and oversight to department functions and procedures; ensures efficient implementation of assigned functions. MINIMUM REQUIRED QUALIFICATIONS All positions require selected candidates to be fingerprinted and successfully pass a criminal background check. Additional minimum required qualifications for this position are: High school or equivalent Two (2) years of experience as a Secretary or Administrative Assistant Proficient in Microsoft Office Suite and experienced using data-based software Valid driver's license and evidence of insurability Speak, read, write, and present professionally, analyze, and interpret English written and verbal communications Ability to operate standard office equipment, phone, copy, and scanner machines, etc. PREFERRED QUALIFICATIONS These are examples of skills and experience that the best-qualified candidates may have. Not having one or all of them does not disqualify any candidate from consideration. Intermediate-level Microsoft Office Suite skills Experience in a K-12 education or public employment environment Spanish or other language proficiency, including ability to read, write, speak, and understand ESSENTIAL FUNCTIONS & RESPONSIBILITIES Schedule a wide variety of activities (e.g., appointments, meetings, interviews, etc.) to make necessary arrangements for the assigned supervisor Administer many departmental processes (e.g., budget, payroll, invoicing, payments, etc.) to organize assignments, monitor progress, and ensure completion within established guidelines Enter and oversee purchase orders and all blanket purchase orders as needed for the department including change orders and end-of-year rollover process in compliance with administrative guidelines Coordinate a wide variety of projects, functions, and program components (e.g., meetings, in-service events, travel and accommodations, maintenance of SLC School District vehicles, etc.) to complete departmental responsibilities and deliver services in a timely fashion Prepare a wide variety of reports, documents, and correspondence of a confidential and non-confidential nature (e.g., letters, memorandums, meeting minutes, periodic and ad-hoc reports for department, district, and state, etc.) Maintain a wide variety of manual and electronic documents, files, and records (e.g., budget data, employee records, financial records, etc.) to provide up-to-date information, completion of processes, and historical reference in accordance with established administrative guidelines and legal requirements Monitor a wide variety of activities on behalf of the assigned supervisor (e.g. program components, meeting arrangements, account balances, work order status, employee issues, etc.) to achieve goals and meet target dates in compliance with established guidelines and regulatory requirements Evaluate situations (e.g., involving staff, the public, etc.) and take appropriate action and direct to appropriate personnel for resolution Represent assigned supervisor in their absence, as needed Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees and stakeholders Respond to a wide variety of inquiries from internal and external parties (e.g. staff, administrators, public agencies, etc.) to provide information, facilitate communication among parties, and provide direction Compile and analyze data from a wide variety of sources (e.g., time sheets, calendars, expenditures/budget, etc.) to prepare reports, make recommendations, and prepare information for the assigned supervisor Research a variety of topics (e.g., current practices, policies, education codes, State qualifications for employment, health inspections, etc.) to provide information and recommendations that address a variety of administrative requirements Present information on administrative procedures (e.g., for a variety of departments, etc.) to ensure accurate and effective communication Participate in meetings, workshops, and seminars, as assigned to convey, and gather information required to perform functions Provide backup assistance to department administrative assistants and secretaries when necessary Perform clerical functions as assigned (e.g., making copies, basic equipment maintenance, scanning, answering telephones, maintaining forms, etc.) Orient new site personnel regarding appropriate district practices to assimilate new personnel into site operations effectively Maintain inventories and order supplies and equipment to ensure items availability Adapt to changing work priorities and work with frequent interruptions, as required Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively As needed, roll, push, pull, bend, reach, stoop, kneel, crouch, crawl, and lift up to 30 pounds Perform other related duties as assigned to ensure the efficient and effective function of the work unit EMPLOYEE SUPERVISORY RESPONSIBILITIES: No WORK ENVIRONMENT & PHYSICAL DEMANDS The usual and customary methods of performing the job's functions require the following physical demands: some lifting up to 30 pounds, rolling, carrying, pushing, pulling, stooping, kneeling, crouching, crawling, and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment. The Salt Lake City School District is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and its services, programs, and activities. To request reasonable accommodation, contact Human Resource Services - Salt Lake City School District (slcschools.org) or call ************. _____________________________________________________________________ Non-Discrimination Statement No district employee or student shall be subjected to discrimination in employment or any district program or activity on the basis of age, color, disability, gender, gender identity, genetic information, national origin, pregnancy, race, religion, sex, sexual orientation, or veteran status. The district is committed to providing equal access and equal opportunity in its programs, services, and employment including its policies, complaint processes, program accessibility, district facility use, accommodations, and other Equal Employment Opportunity matters. The district also provides equal access to district facilities for all youth groups listed in Title 36 of the United States Code, including scouting groups. The following person has been designated to handle inquiries and complaints regarding unlawful discrimination, harassment, and retaliation: Tina Hatch, Compliance and Investigations/Title IX Coordinator, 406 East 100 South, Salt Lake City, Utah 84111, ************** You may also contact the Office for Civil Rights, Denver, CO, **************.

Full-time Description Administrative Assistant Position Overview: J-U-B ENGINEERS, Inc. is seeking to hire an Administrative Assistant to work in our successful Orem, Utah office. Our purpose at J-U-B ENGINEERS, Inc. (J-U-B) is “Helping Each Other Create Better Communities.” We foster a supportive and team-oriented environment to solve problems that improve society - while providing employees growth opportunities and an expansive benefits package. We attract and retain the best people because we provide an enriching environment for our employees to build their careers in the communities where they live while using their talents in a team environment. J-U-B offers a clearly defined career path, and a sense of belonging. It is one of the largest professional engineering companies in the Intermountain West, with over 20 offices across seven states. There are ample opportunities to collaborate with other offices on projects, widening your experience and network. The administrative assistant will perform a variety of duties and responsibilities. Main responsibilities include, but are not limited to: Answer and route office phone calls and guests promptly, correctly and in a courteous manner. Schedule meetings, office events, order food, and run errands. Review and distribute mail and ship packages. Monitor, order, and purchase office supplies as needed. Resolve issues with and maintain office equipment. Assist with the onboarding of new employees. Partner with managers, engineers, and staff to understand needs and provide support including creating, proofreading, and editing documents, such as agreements and letters. Complete special project assignments, such as compiling, printing, binding, and document delivery. Ownership of shared areas to include organizing and straightening. File management (paper and digital), including archiving. Track and coordinate fleet maintenance including regular cleaning and repairs. Requirements 2+ years of customer service or professional office experience Minimum High School diploma or equivalent Must have valid driver's license. Must be proficient with Microsoft Office Suite programs (Word, Excel, and Outlook) and Adobe Acrobat. Demonstrates attention to detail, self-motivation, and initiative. Team-oriented focus with an interest in making J-U-B successful. Basic mathematical skills and understanding of accounting principles. Technical writing skills are a plus. Must be able to lift 25 pounds. Ability to think independently and produce the work product with minimal direction. Salary Range: $18-$25 per hour, determined by experience Benefits: In addition to your competitive salary, J-U-B also offers an extensive benefits package including: Professional development opportunities Bonuses for qualified employees Generous vacation and sick leave package Medical, dental, vision, life, and disability insurance Parental Leave 401(k) with company match, profit sharing Company paid Short Term and Long-Term Disability plans The ability to work in a team-centered, collaborative, and supportive atmosphere J-U-B is an employee-owned firm and offers ownership opportunities after qualified years of service. See our website for more benefit details: ***************************************** To apply for this position and learn more about J-U-B, please visit *********** Salary Description $18-$25 per hour, DOE

About Us Established in 1976, Flare Construction, LLC, a Quanta Services Company, is a full-service contractor providing heavy, civil, industrial, and energy construction services for customers in 12 western states. Our growth and success have been optimized by retention of experienced, long-term employees, prompt responsiveness to customers' needs, exceptional service and workmanship, and the highest degree of commitment to safety in the work environment. Comprehensive benefits package includes medical, dental, vision, vacation, life insurance, short/long-term disability insurance and 401k. We are an Equal Opportunity Employer and participate in E-Verify. About this Role Fleet Administrative Assistant Company Information Established in 1976, Flare Construction, LLC, a Quanta Services Company, is a full-service contractor providing customers with heavy, civil, industrial, and energy construction services in 12 western states. Our growth and success are optimized by retaining experienced, long-term employees, prompt responsiveness to customers' needs, exceptional service and craft, and the highest degree of commitment to safety in the work environment. The comprehensive benefits package includes medical, dental, vision, vacation, life insurance, short/long-term disability insurance, 401k, and more. Job Summary The Fleet Administrative Assistant supports fleet operations by ensuring compliance with Department of Transportation (DOT) regulations and maintaining accurate records related to fleet activities. This role involves processing vehicle documentation, assisting with regulatory filings, and providing administrative support to enhance fleet operations' efficiency and compliance. What You'll Do Duties and Responsibilities include but are not limited to the following: DOT Compliance and Documentation Maintain and update records to ensure compliance with DOT regulations, including IRP/IFTA, HVUT, and CDL requirements. Process vehicle titles, registrations, and renewals through local DMV offices, online portals, or third-party vendors Assist in monitoring driver qualification files and ensure proper documentation is up to date. Prepare and manage DOT compliance audits by organizing necessary records and supporting documentation. Data Management and Reporting Accurately track and record fleet asset data, including locations, registrations, and maintenance schedules. Manage fuel card issuance, PIN setups, and fraud investigations using systems like WEX or similar platforms. Compile reports related to fleet utilization, compliance, and performance metrics for management review. Ensure accurate entry and management of all fleet-related data in internal databases. Regulatory Filing and Coordination Collaborate with Fleet Manager and Controller to ensure timely and accurate filing of IRP, IFTA, and HVUT reports. Support the preparation and submission of DOT-required reports, ensuring deadlines will be met. Investigate and promptly address discrepancies in regulatory filings, coordinating with relevant parties to resolve issues. Administrative Support Handle fleet-related inquiries, providing information to internal teams and external stakeholders as needed. Organize and maintain physical and electronic filing systems for fleet compliance documentation. Assist with technical writing and process documentation to enhance fleet management procedures. Support acquisition and disposal of fleet assets, ensuring compliance with DOT requirements throughout the process Training and Continuous Improvement Guide company drivers and team members on DOT compliance requirements. Identify areas for improvement in fleet compliance processes and recommend solutions. Support the implementation of new tools and technologies to enhance compliance tracking and reporting. Collaborate with fleet management to improve DOT compliance and fleet operations workflows. Assist with tracking and maintaining current documentation for rentals. Track usage for rental equipment Process inspection records and source documents Resolve deficiencies by using standard procedures or escalating to the team lead. Collaborate with field and vendors to find and secure needed rentals and assist with delivery logistics. What You'll Bring Behavioral Competencies: Integrity - Act with integrity: truthfulness, fairness, and honesty. Excellent Interpersonal Skills - Be a team player across all departments. Hard worker - Has a strong work ethic - is present, on time, and on task. Accountability - Take responsibility for your actions and decisions. Confidentiality - Protect operations by keeping information confidential. Attention to Detail - Demonstrate a thorough concern for the details and understand that a task worth doing is worth doing well. Qualifications: Skills: Strong proficiency in Microsoft Excel, Word, and database management systems; excellent attention to detail and organizational skills. Experience: 2+ years in fleet administration or DOT compliance roles; experience with IRP/IFTA filings and vehicle registration is highly preferred. Education: A high school diploma or GED is required; an associate or bachelor's degree in business, logistics, or a related field is preferred. Physical Requirements: This position may require activities such as lifting, bending, and climbing to fulfill job duties. Other Requirements: Valid driver's license; ability to pass a background check and drug test. What You'll Get Salary: $22.00-28.00 depending on experience with Microsoft Excel and DOT Fleet experience. Benefits: The comprehensive benefits package includes medical, dental, vision, life insurance, short/long-term disability insurance, and a Vested 401k with immediate employer matching. It also includes EAP, PTO, Holiday Pay, Employee Discount Programs, and more. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, senior level administrative support to the Director of Operations and Conferences in the Priesthood and Family Department. This senior level individual contributor role, the highest administrative level, performs a wide variety of administrative tasks to support a work group, department/area, or one or more organization leader such as a manager or director. Employees at this level work under limited oversight and make independent and complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. Typical responsibilities include but are not limited to: * Proactively optimizing all aspects of executive effectiveness and efficiency * Managing email in-box(es) to agreed level * Optimizing calendar efficiency against priorities * Answering complex telephone and email requests * Proactively anticipating future needs and making recommendations * Organizing and implementing all aspects of meetings, conferences, and other events * Administering meetings, including preparing materials, creating agendas, setting up in-person meetings (including technology), taking minutes, and following up on action items * Compiling complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms * Supporting teams, programs, projects, and/or processes specific to the director and following up on action items to ensure deadlines are met * Supporting team travel arrangements and budget * Managing office supplies, equipment, and facilities * May lead and train lower-level employees * Provides support within an environment of strict confidentiality Required: * High School Diploma or equivalent * 4 years administrative or related experience * Comprehensive administrative support working knowledge Key Skills include the ability to: * Communicate professionally in writing and verbally * Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents * Provide advanced research, analytical, and data summation support * Proactively anticipate needs and think strategically * Take standard processes and procedures and adapt to address complex problems and find less obvious solutions * Problem solve and resolve complex conflict and problems through sound decision making * Organize and prioritize work and needs * Coordinate projects and events effectively * Operate and maintain standard office equipment * Interact and work with others in a productive and professional way * Work with discretion, confidentiality, and integrity * Train, mentor, and lead the work of others To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment. Preferred: * Bachelor's Degree * Broad knowledge of the organization's structure, functions, and key personnel

This position helps make gospel teachings, resources, or services accessible to all in a simple and affordable way, supporting the mission of the Church. This position provides senior level administrative support in Global Fleet Services. May also provide Fleet information and assistance to Vehicle Coordinators, Church department drivers, and others. This includes providing information about all aspects of Fleet management including acquisition, regulatory compliance, maintenance, driver certification, repairs, and vehicle sales. Associates degree with 5 years of experience in an administrative role, or equivalent combination of education and experience. Advanced computer skills with demonstrated proficiency in Microsoft office tools such as Word, Excel, Outlook, Decision Point, etc. Must be able to multi-task and have the ability to learn and grasp new concepts in a changing environment. Sound ability to tactfully and diplomatically communicate and handle difficult issues. Have the ability to learn and understand all phases of commercial vehicle and driver management.Have ability to learn and teach government regulations and church vehicle and safety policies. Provides senior administrative support : produces needed reports, coordinates communication and processes involving vendors, manufacturers, transporters, vehicle brokers, etc. Coordinates with departments on vehicles that are scheduled for sale. Ensures vehicle preparation for sale and arranges sale with individuals, brokers, dealerships. Generates purchase orders Accuracy and detail are critical for timeliness of delivery and correct vehicle options. Responsible for Vehicle tracking and reporting. Performs audits on vehicle counts by operation, annual usage and markings. Utilizes CARS, Premier and other vehicle management systems as necessary. This data generates the asset log / history and proper documentation is vital. Verifies receipt of vehicles and compliance with specifications. Processes receiving documents and invoices. Analyzes and investigates problems associated with delivery. Works with delivering dealers to insure timely vehicle delivery. Responsible for vehicle inservice including ensuring that all procedures and paperwork have been followed prior to authorizing the release of vehicle to operations for use. Generates and analyzes vehicle reports and is involved in annual vehicle budget preparation including near and long term replacement plans and assessment of department needs. Ensures vehicle safety and compliance requirements are known and followed including driver qualification, vehicle identification, and safety training. Ensures data accuracy and assists in preparation and filing of reports as required by the Federal Motor Carrier Safety Administration and taxing entities. Provides senior level support of Director of Support Services, Vehicle Review Committee and other Fleet Managers.

Schedule: Monday - Friday Entry-Level - 2 years experience About Us: We are a successful, innovative, and incredibly fun group of creatives supporting Utah's most dynamic real estate brokerage. As the only brokerage in the state with an in-house advertising agency, we take marketing to the next level-pushing boundaries and redefining real estate every day. Our tight-knit team thrives on collaboration, excellence, and a passion for delivering unparalleled experiences. About You: You're a team player committed to the success of those around you. You have a sharp eye for detail and a strong ability to proofread and spot errors. You have previous experience in production design and are familiar with print processes. You have strong customer service skills and can communicate professionally with agents, vendors, and team members. You're eager to grow, learn, and advance, with a go-getter mindset. You're ready to hit the ground running and apply your skills from day one. About the Role: The Marketing Administrative Assistant & Print Coordinator is essential to our marketing team, overseeing graphic design proofing, print production, and administrative tasks. As a key representative of the marketing department to our 250+ agents across Utah, you'll ensure high-quality print materials, from postcards and flyers to booklets and magazines. Success in this role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple projects efficiently. Day-to-Day Responsibilities: Proofread all approved art files to ensure accuracy before sending to print. Coordinate print orders with specialty vendors and place all print marketing orders. Operate and maintain the Ricoh printer, including ordering supplies and scheduling service as needed. Print and trim in-house marketing materials with precision utilizing the in-house print room. Order and manage business cards (temporary and permanent) for agents. Organize and update direct mail lists in excel for marketing campaigns. Assist the Marketing Manager with backend marketing systems, workload management, and order follow-ups. Ensure all eleven SSIR offices are stocked with updated marketing materials. Required Skills & Experience: Previous printing, marketing, or administrative experience preferred. Excellent proofing and attention to detail-you catch even the smallest errors. A solid understanding of the English language and grammar. Strong customer service skills-you communicate clearly and professionally. Basic understanding of Excel and InDesign (or willingness to learn). Ability to multitask and manage deadlines in a fast-paced environment.

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributors, senior level administrative support to one or more leaders and/or one or more functional team or work group. An Admin Assistant 3 works under minimal supervision and handles complex issues and problems that require comprehensive working knowledge and independent non-routine decision-making using initiative, originality, ingenuity, and sound judgment. Will typically work two days in office and three days remotely. In office schedule may vary due to needs of the business. Responsibilities Typical responsibilities include but are not limited to: Proactively anticipating future needs and making recommendations Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met Performing research, analyzing information, and making recommendations based on findings Compiling complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms. Taking meeting minutes and managing meeting documentation Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders Managing email in-box(es) of assigned leader(s) to agreed level Making travel arrangements Presenting at meetings Understanding standard operating procedures and the ability to help others understand and follow guidelines for compliance. Supporting office resiliency operations and response (emergency response) Planning, organizing, and executing large meetings, conferences, and other events Answering complex telephone and email requests Qualifications Required: High School Diploma or equivalent 4 years administrative or related experience Comprehensive administrative support working knowledge Key Skills include the ability to: Communicate professionally in writing and verbally. Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents. Provide advanced research, analytical, and data summation support. Proactively anticipate needs and think strategically Take standard processes and procedures and adapt to address complex problems and find less obvious solutions Problem solve and resolve complex conflict and problems through sound decision making Organize and prioritize work and needs Coordinate projects and events effectively Operate and maintain standard office equipment. Interact and work with others in a productive and professional way. Work with discretion, confidentiality, and integrity Train, and mentor, others To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about to the office to deliver mail and other items, and using computer monitors/equipment. Preferred: Bachelor's Degree • Broad knowledge of the organization's structure, functions, and key personnel

This position helps make gospel teachings, resources, or services accessible to all in a simple and affordable way, supporting the mission of the Church. This position provides senior level administrative support in Global Fleet Services. May also provide Fleet information and assistance to Vehicle Coordinators, Church department drivers, and others. This includes providing information about all aspects of Fleet management including acquisition, regulatory compliance, maintenance, driver certification, repairs, and vehicle sales. * Provides senior administrative support : produces needed reports, coordinates communication and processes involving vendors, manufacturers, transporters, vehicle brokers, etc. * Coordinates with departments on vehicles that are scheduled for sale. * Ensures vehicle preparation for sale and arranges sale with individuals, brokers, dealerships. * Generates purchase orders Accuracy and detail are critical for timeliness of delivery and correct vehicle options. * Responsible for Vehicle tracking and reporting. Performs audits on vehicle counts by operation, annual usage and markings. Utilizes CARS, Premier and other vehicle management systems as necessary. This data generates the asset log / history and proper documentation is vital. * Verifies receipt of vehicles and compliance with specifications. Processes receiving documents and invoices. * Analyzes and investigates problems associated with delivery. Works with delivering dealers to insure timely vehicle delivery. * Responsible for vehicle inservice including ensuring that all procedures and paperwork have been followed prior to authorizing the release of vehicle to operations for use. * Generates and analyzes vehicle reports and is involved in annual vehicle budget preparation including near and long term replacement plans and assessment of department needs. * Ensures vehicle safety and compliance requirements are known and followed including driver qualification, vehicle identification, and safety training. * Ensures data accuracy and assists in preparation and filing of reports as required by the Federal Motor Carrier Safety Administration and taxing entities. * Provides senior level support of Director of Support Services, Vehicle Review Committee and other Fleet Managers. * Associates degree with 5 years of experience in an administrative role, or equivalent combination of education and experience. * Advanced computer skills with demonstrated proficiency in Microsoft office tools such as Word, Excel, Outlook, Decision Point, etc. * Must be able to multi-task and have the ability to learn and grasp new concepts in a changing environment. * Sound ability to tactfully and diplomatically communicate and handle difficult issues. * Have the ability to learn and understand all phases of commercial vehicle and driver management.Have ability to learn and teach government regulations and church vehicle and safety policies.

This position will report to and support the director but have responsibilities across the Engagement Division team. This role will assist in clerical and administrative duties, including managing calendars, planning effective and inspiring divisional meetings, coordinating appointments and meals, facilitating travel arrangements, and contributing to a collaborative and counsel-centered environment. Ideal candidates for this role have a heart for service and can anticipate and meet needs of those they serve, understand how their efforts help in the greater work of the department and the Church, have excellent organizational and administrative skills, work with minimal supervision, excel in a fast-paced environment, and serve multiple customers simultaneously. Consistent and timely attention to deadlines is critical, as is organization, problem solving, prioritization and follow-through. As this position has frequent contact with executive leadership of the Church and external partners, this person must always present themselves in an extremely professional manner. Requires a high school diploma or equivalent plus two years of post-high school education or training and 6 years of related experience, or equivalent combination of education and experience. Prefer previous experience as an executive assistant to director-level positions. Able to manage multiple projects and assignments from more than one team member. Willingness to serve others with kindness with an eye for creating simple experiences for those being served, even when it makes it more difficult for yourself. Proactively goes the extra mile to discover and meet the needs of others in a professional setting. Thoroughly proficient in the use of Microsoft Office Suite including advanced skills in Teams, Outlook, Word, Excel, PowerPoint and OneNote required. Advanced office skills include excellent verbal and written communication skills, highly efficient with computerized business applications (spreadsheets, tables, forms, charts, etc.), good research, analytical and data summation skills, and advanced independent analysis and judgment. Has strong project coordination skills. Able to keep lists of action items, juggle many moving parts, and follow up with individuals through project completion. Effective in resolving most questions and problems and only referring the most complex issues to higher levels. Is detail-oriented, proactive, positive, interested in learning, a seeker of inspiration, flexible, and a high-output individual. Contributes to a culture of joy, teamwork and collaboration through positive interactions and attitude. Able to maintain confidentiality on sensitive matters. Maintain and update calendars. Schedule and coordinate meetings, activities, and business luncheons. Make local and international travel arrangements. Prepare documents, reports, presentations, charts, and graphs. Process expense reports and time-off requests. Capture meeting minutes, summaries and action items. May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met. May monitor project budgets, keeping management apprised of budgetary status. Collect, evaluate, disseminate, and maintain information and data from multiple sources. Serve as a liaison between the senior management and other key members of management, employees and outside contacts related to department activities. Build relationships and networks to help accomplish the work of the Engagement Division. Work with minimal supervision at the highest level of integrity. Resolve complex situations with a high level of emotional intelligence. Report to work daily in the Church Office Building in downtown Salt Lake City. As requested by manager, occasionally report to the FamilySearch Lehi building or other locations in the greater Salt Lake City area.

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, senior level administrative support to one or more leader and/or one or more functional team or work group. The number of level 3 Administrative Assistant positions in each department or area should be directly tied to the amount of senior level, complex administrative work needed by the business. Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision making using initiative, originality, ingenuity, and sound judgment. Responsibilities Typical responsibilities include but are not limited to: • Leading lower level employees through training, mentorship and/or day to day direction • Proactively anticipating future needs and making recommendations • Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met • Assisting with budget preparation and control activities including monitoring project or department/area budgets • Performing research, analyzing information, and making recommendations based on findings • Compiling complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms. • Taking meeting minutes and managing meeting documentation • Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders • Managing email in-box(es) of assigned leader(s) to agreed level • Making travel arrangements • Presenting at meetings • Supporting office resiliency operations and response (emergency response) • Planning, organizing, and executing large meetings, conferences, and other events • Answering complex telephone and email requests Qualifications Required: • High School Diploma or equivalent • 4 years administrative or related experience • Comprehensive administrative support working knowledge Key Skills include the ability to: • Communicate professionally in writing and verbally. • Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents. • Provide advanced research, analytical, and data summation support. • Proactively anticipate needs and think strategically • Take standard processes and procedures and adapt to address complex problems and find less obvious solutions • Problem solve and resolve complex conflict and problems through sound decision making • Organize and prioritize work and needs • Coordinate projects and events effectively • Operate and maintain standard office equipment. • Interact and work with others in a productive and professional way. • Work with discretion, confidentiality, and integrity • Train, mentor, and lead the work of others • To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment. Preferred: • Bachelor's Degree • Broad knowledge of the organization's structure, functions, and key personnel

Publishing Services Department employees believe all God's children need to feel His love. We work to increase the power and reach of our customers' messages and products. As an administrative professional, you are asked to play a key role on our leadership team as you support directors and their management team. This includes participating in meetings, preparing documents, reports, charts and graph, maintaining and updating calendars, including scheduling and/or coordinating meeting, and managing email. Administrative professionals help coordinate / create communications across the entire department. You will also make travel arrangements, create and/or maintain a filing system, distribute mail, answer telephones and respond to routine calls/inquiries. This position is expected to be in the office four days a week and one day at home. Responsibilities 50% May act as a coordinator of division projects, following up on pending details, coordinating activities and ensuring deadlines are met. As a member of the management team, offers opinions and insights and looks for ways to own solutions and simplify processes. This position requires a broad knowledge of the organization's structure, functions, key personnel, etc. Serves as a liaison between the senior management and other key members of management, employees and outside contacts related to division activities. 50% Under general supervision and acting on own initiative and direction, provides complex administrative support within an environment of strict confidence, responds to diverse challenges and changing priorities while effectively supporting staff. Assignments are fairly complex in nature and usually require originality and ingenuity. May serve as a resource to others in the resolution of complex problems and issues as well as proactive in identifying solutions. Work product is rarely reviewed. Qualifications Requires a high school diploma or equivalent plus two years of post high school education or training and four plus years of related experience. Advanced office skills to include: excellent communication skills (both written and verbal), highly efficient with computerized business applications (spreadsheets, tables, forms, charts, etc.), good research, analytical and data summation skills, and seasoned independent analysis and judgement. Resolves most questions and problems and refers only the most complex issues to higher levels. Experience supporting multiple leaders simultaneously is a plus. Other required skills include: the ability to coordinate on projects and events effectively; operate and maintain office equipment; and work with discretion, confidentiality and integrity. To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.