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Administrative Assistant/Technical Resume Examples 2023

Research Summary. We analyzed 1,372 administrative assistant/technical resumes to determine which ones land the most jobs. Below you'll find examples of resumes that can help you get an interview (and a job offer) from companies like DaVita and Davita Dialysis. Here are the key facts about administrative assistant/technical resumes to help you get the job:

  • The average administrative assistant/technical resume is 407 words long
  • The average administrative assistant/technical resume is 0.9 pages long based on 450 words per page.
  • Patients is the most common skill found on an administrative assistant/technical resume. It appears on 10.6% of resumes.
After learning about how to write a professional administrative assistant/technical resume, you can make sure your resume checks all the boxes with our resume builder.

Resume

Administrative Assistant/Technical Resume Example

 
Deborah Ortiz
Administrative Assistant/Technical
Contact Information
Memphis, TN
(570) 555-5101
Skills
  • Executive Management
  • Civil Papers
  • Pacer
  • Company Events
  • County Departments
  • Legal Documents
  • Usar
  • Procedures
  • Word Processing
  • Court Proceedings
Employment History
Administrative Assistant/Technical
2018 - Present
Aerotek
Memphis, TN
  • Assist design manager on special projects, such as: Organizational Charts, Budgetary tracking, and MS PowerPoint presentations.
  • Prepared procurement documents in final form; purchase orders, requisitions, and letters to vendors requesting information about desired items.
  • Assisted with deployment of new proprietary database for client.
  • Tax Analyst Tax database maintenance updates.
  • Screened telephone calls; independently answered inquiries and/or make appropriate referrals; and follow through on requests.
  • Completed all opening and closing cash handling procedures.
Corporate Administrative Assistant
2016 - 2018
American Red Cross
Washington, DC
  • Utilized automated systems to enter student information into the certification database.
  • Maintained general office files and filed necessary paperwork accordingly.
  • Aided Public Relations Director in editing of news and press releases as well as agency to agency communication.
  • Maintained office files, supervised office procedures, and ordered supplies.
Deputy Clerk
2010 - 2016
Montgomery County Government
Rockville, MD
  • Create, maintain, and enter information into databases Complete forms in accordance with company procedures.
  • Filed any legal documentation four court files, swore officer's under oath when filing legal documents.
  • Filed, processed, and organized incoming legal documents.
  • Prepare legal documents and correspondence, such as summons, complaints, motions, and subpoenas.
Education
High School Diploma
2010 - 2010
 
 
Noah Flores
Administrative Assistant/Technical
Contact Info
Plano, TX
(760) 555-6939
Skills
Finance DepartmentScheduling MeetingsTravel ArrangementsPurchase OrdersCustomer ComplaintsPowerpointProduct KnowledgeStaff MembersLoan ApplicationsTelephone Calls
Employment History
Administrative Assistant/Technical
2020 - Present
Adecco Staffing, USA
Plano, TX
  • Screened and directed a high volume of telephone calls
  • Process all purchase orders and receive details of the sale transactions made by the organization and accordingly prepare invoices.
  • Processed new-hire employees and provided HR information.
  • Updated market database with monthly and quarterly performance figures.
  • Developed Planned Giving marketing materials, and coordinated development special events.
Junior Administrative Assistant
2013 - 2020
Rent-A-Center
Plano, TX
  • Supported department manager with employee communication.
  • Manage store employee payroll and scheduling Manage weekly and monthly budgets.
  • Prepared Jewelry Department for daily sales, entrusted with transporting high value product between jewelry safe and sales floor.
Customer Services Coordinator
2010 - 2013
Rent-A-Center
Plano, TX
  • Managed a retail portfolio of delinquent accounts, terminated sales contracts, and prevented losses for the company.
  • Managed customer accounts via database system.
  • Maintain company standards for the store.
Education
High School Diploma
2010 - 2010
 
 
Arthur Berry
Administrative Assistant/Technical
Charlotte, NC
aberry@example.com
(500) 555-2297
Experience
Administrative Assistant/Technical
2014 - Present
Bank of AmericaCharlotte, NC
  • Maintained a security-badge tracking database for 3,000+ tax processing employees to ensure accurate and timely physical access to large facility.
  • Work with a system called VMS (Vendor Management System).
  • Scheduled/coordinated meetings, events and travel arrangements.
  • Maintain effective communication with internal partners.
Office Specialist
2013 - 2014
Adecco Staffing, USACincinnati, OH
  • Filed open and closed purchase orders.
  • Sorted, prepared and organized mailings and performed data entry and facilitated communication flow with management
  • Answer and generate telephone calls to obtain or provide information.
  • Answer telephone calls, set up meetings, type legal documents, politely greet and assist clients
  • File purchase orders, bill of lading and quotes daily.
Events Assistant
2003 - 2013
CosiColumbus, OH
  • Coordinate special events for fundraising and charity events for trustees of the university
  • Managed Special Events in Restaurant Kevin Taylor a 4-star 4-diamond restaurant.
  • Planned and coordinated special events.
  • Developed integrated communication strategies and vehicles to engage communication partners throughout the Walt Disney Parks & Resorts business segment.
  • Planned and managed all logistics and communication from beginning to end of the event.
Skills
Hardware
Information Technology
Database
Corporate Events
Rsvp
CPT
Resource Management
Successful Events
Event Set-Up
Document Preparation
Education
Associate's Degree Communication
2001 - 2003
Ohio State UniversityColumbus, OH
 
Create My Resume
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How your resume should look:

  • The job title on your resume should match your application for the role.
  • Ensure your work experience focuses on achievements, rather than responsibilities.
  • Recruiters and hiring managers suggest fitting your resume on one page.

Choose From 10+ Customizable Administrative Assistant/Technical Resume templates

Zippia allows you to choose from different easy-to-use Administrative Assistant/Technical templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Administrative Assistant/Technical resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Administrative Assistant/Technical Resume
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Administrative Assistant/Technical Resume
Administrative Assistant/Technical Resume
Administrative Assistant/Technical Resume
Administrative Assistant/Technical Resume
Administrative Assistant/Technical Resume

Administrative Assistant/Technical Resume Format And Sections

1

1. Add Contact Information To Your Administrative Assistant/technical Resume

Your name should be the biggest text on the page and be at or near the top of the document.

Your address doesn't need to include your street name or house number - listing your city and state works just fine.

Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).

Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

Administrative Assistant/Technical Resume Contact Information Example #1

Jane Moore

Montgomery, AL 36043| 333-111-2222 | jane.moore@email.com

Do you want to know more?
How To Write The Perfect Resume Header
2

2. Add Your Relevant Education To The Resume

Your resume's education section should include:

  • The name of your school
  • The date you graduated (Month, Year or Year are both appropriate)
  • The name of your degree
If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

  • Academic awards (Dean's List, Latin honors, etc. )
  • GPA (if you're a recent graduate and your GPA was 3.5+)
  • Extra certifications
  • Academic projects (thesis, dissertation, etc.)

Other tips to consider when writing your education section include:

  • If you're a recent graduate, you might opt to place your education section above your experience section
  • The more work experience you get, the shorter your education section should be
  • List your education in reverse chronological order, with your most recent and high-ranking degrees first
  • If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school
Check More About Administrative Assistant/Technical Education
Majors
Business
30.9%
Psychology
6.8%
Accounting
5.4%
Computer Science
4.6%
Show More

Administrative Assistant/Technical Resume Relevant Education Example #1

High School Diploma 2010 - 2012

Administrative Assistant/Technical Resume Relevant Education Example #2

High School Diploma 2011 - 2013

3

3. Next, Create An Administrative Assistant/Technical Skills Section On Your Resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

  • Include 6-12 skills, in bullet point form
  • List mostly hard skills; soft skills are hard to test
  • Emphasize the skills that are most important for the job
Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example Of Administrative Assistant/Technical Skills For Resume

  • Data Entry Skills

    Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

  • Payroll Skills

    Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

  • Scheduling Appointments Skills

    Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Top Skills for an Administrative Assistant/Technical

Source: Zippia.com
  • Patients, 10.6%
  • Data Entry, 8.2%
  • PowerPoint, 7.8%
  • Travel Arrangements, 5.3%
  • Other Skills, 68.1%
Not sure which skills are really important?
3 Big Tips For Listing Skills On Your Resume
4

4. List Your Administrative Assistant/technical Experience

The most important part of any resume is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

Don't have any experience?
How To Show Your Experience On a Resume... Even When You Don't Have Any
Work History Example # 1
Accounting Clerk/Administrative Assistant
Express Services
  • Designed comprehensive database to track student information, including grades, progress, and new residence.
  • Provided excellent customer service on this temporary assignment through Express Employment for a tube and pipe fittings company.
  • Assisted CPAs with daily client appointments, documents, payments, and logistics in filing taxes.
  • Received/posted 20+ Medicare/Medicaid/Patient payments then reconciled against daily bank sheet.
  • Submitted all time for the Texas City branch to payroll department.
Work History Example # 2
Senior Agricultural Assistant
Science Applications International ...
  • Created and manipulated all documents that track cost and inventory of Government Furnished Equipment using PowerPoint and Excel.
  • Coordinated with other government entities on the logistics of the Government Furnished Equipment for the program.
  • Prepared and submitted SharePoint, Purchase Requisitions (PR) for material and subcontractor services in SAP and Cost point.
  • Developed PowerPoint presentations and created newsletters for distribution to teams and clients.
  • Ensured compliance of HIPAA regulations and confidentiality practices were being followed.
Work History Example # 3
Secretary Specialist
Glendale Community College
  • Worked with People Soft, Windows and able to conduct Internet Research.
  • Served as Department Secretary for Organizational Sciences and Communication; primary point of contact for Communication Dept.
  • Performed initial new hire data entry including W-2 and direct deposit information with efficiency and accuracy.
  • Analyzed contracts, conducted research, data entry, filing, and faxing, scanning, emailing, and composed/typed documents.
  • Demonstrated great initiative in assisting tech team with minor technical issues and created PowerPoint presentations for business strategic purposes.
Work History Example # 4
Office Secretary
Kelly Services
  • Supervised drivers and provided administrative support which included shift scheduling and payroll processing.
  • Incorporated other documents when completed into local databases and the Defense Civilian Personnel Data System.
  • Entered document information into bank account database.
  • Assisted with special projects utilizing Microsoft Word, Excel and PowerPoint.
  • Helped engineers find critical information on tanks, electrical and piping in the database.
5

5. Highlight Your Administrative Assistant/Technical Certifications On Resume

Certifications can be a powerful tool to show employers that you know your stuff. If you have any of these certifications, make sure to put them on your administrative assistant/technical resume:

  1. Certified Pharmacy Technician (CPhT)
  2. Certified Phlebotomy Technician (CPT)
  3. Word 2010 Certification
  4. Certified Medical Administrative Assistant (CMAA)
  5. Microsoft Office Specialist: Expert (Office 365 and Office 2019)
  6. Certified Medical Office Manager (CMOM)
  7. Nationally Certified Medical Office Assistant (NCMOA)
  8. Certified Instrumentation Specialist (CIS)
  9. Microsoft Office 365
  10. Managed Healthcare Professional (MHP)

More Certifications For Administrative Assistant/Technical
6

6. Finally, Add a Administrative Assistant/Technical Resume Summary Or Objective Statement

A resume summary statement is a 1-3 sentence spiel at the top of your resume that quickly summarizes who you are and what you have to offer. In this section, include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to address skills and experiences that are emphasized in the job description.

Are you a recent grad?
Read our guide on how to write a resume summary statement

And If You’re Looking for a Job, Here Are the Five Top Employers Hiring Now:

  1. IBM Jobs (8)
  2. Fluor Corporation Jobs (9)
  3. Exxon Mobil Jobs (11)
  4. Boeing Jobs (11)
  5. Northrop Grumman Jobs (8)

Common Administrative Assistant/Technical Resume Skills

  • Patients
  • Data Entry
  • PowerPoint
  • Travel Arrangements
  • Access Database
  • Purchase Orders
  • Payroll
  • Expense Reports
  • Provides Administrative Support
  • Office Equipment
  • Word Processing
  • Scheduling Appointments
  • Financial Reports
  • Meeting Minutes
  • Administrative Tasks
  • SharePoint
  • Calendar Management
  • Patient Care
  • Front Desk
  • Event Planning
  • Computer System
  • Conference Calls
  • Administrative Functions
  • Telephone Calls
  • HR
  • Clerical Support
  • Windows
  • Technical Assistance
  • Vital Signs
  • Troubleshoot
  • Administrative Assistance
  • Visio
  • Office Operations
  • Management System
  • Patient Charts
  • Hippa
  • Inventory Control
  • CIO
  • Insurance Verification
  • Patient Appointments
  • Medical History
  • QuickBooks
  • Bank Deposits
  • HIPAA
  • Statistical Reports
  • Medicaid
  • HTML
  • Lotus Notes

Administrative Assistant/Technical Jobs

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Updated May 19, 2023