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Administrative assistant/technical skills for your resume and career

Updated January 8, 2025
6 min read
Quoted experts
Dr. Mike Peterson Ph.D.,
Anne McConnell Ph.D.
Administrative assistant/technical example skills
Below we've compiled a list of the most critical administrative assistant/technical skills. We ranked the top skills for administrative assistant/technicals based on the percentage of resumes they appeared on. For example, 10.6% of administrative assistant/technical resumes contained patients as a skill. Continue reading to find out what skills an administrative assistant/technical needs to be successful in the workplace.

15 administrative assistant/technical skills for your resume and career

1. Patients

Here's how administrative assistant/technicals use patients:
  • Processed patients upon arrival for scheduled appointments, responsible for obtaining patients referral information and processing information into computer.
  • Manage patient assistance programs to help patients with limited financial resources obtain life-saving medications.

2. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how administrative assistant/technicals use data entry:
  • Managed data entry for water-efficiency stakeholder database and arranged seminars for the Branch, prepared travel authorizations and vouchers.
  • Initial responsibilities included scanning resumes into database, data entry and Personal Administrative Assistant to the company owner.

3. PowerPoint

Here's how administrative assistant/technicals use powerpoint:
  • Provided technical and administrative support for the Subsurface Engineering Group including PowerPoint presentations, expense reports and arranging meetings.
  • Supported Senior Vice President with commercial satellite policy documentation, financial information, PowerPoint presentations and accounting.

4. Travel Arrangements

Here's how administrative assistant/technicals use travel arrangements:
  • Managed travel arrangements, inventory of supplies, office equipment maintenance and prepared/posted to company Intranet Weekly Team Activity Reports.
  • Coordinate travel arrangements for Corporate Services Resource Management personnel, verify all expense reports are submitted and tracked accurately.

5. Access Database

Here's how administrative assistant/technicals use access database:
  • Maintained Microsoft Access database for federal final performance report.
  • Assisted IT and Operations staff with the implementation and testing of an Access database used for tracking invoices.

6. Purchase Orders

Here's how administrative assistant/technicals use purchase orders:
  • Identified budget/expenditure variances by conducting PeopleSoft query functions and researching vendor contracts to solve invoice/purchase order discrepancies.
  • Maintain project-related records including fully executed contracts/purchase orders and change orders as well as subcontractor documents.

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7. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how administrative assistant/technicals use payroll:
  • Provided clerical, communication, payroll and administrative support to the dialysis facility.
  • Coordinated with accountant, payroll and business director regarding checks and reimbursements.

8. Expense Reports

Here's how administrative assistant/technicals use expense reports:
  • Completed/audited expense reports for staff and field technicians in six geographically separated units using TBER and followed-up any problems.
  • Maintained Director's schedule while completing expense reports and booking international travel.

9. Provides Administrative Support

Here's how administrative assistant/technicals use provides administrative support:
  • Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
  • Position provides administrative support to managers, directors and vice presidents and executive vice presidents.

10. Office Equipment

Here's how administrative assistant/technicals use office equipment:
  • Managed inventory and procurement for office supplies, maintained office equipment and oversaw vendor relations regarding office machine maintenance.
  • Assembled Safety Office equipment, maintained inventory, and conducted regular inventory audits.

11. Word Processing

Here's how administrative assistant/technicals use word processing:
  • Completed assignments using word processing and data processing.
  • Performed clerical tasks that are related to the teaching objectives to include word processing, creating charts and gathering resource material.

12. Scheduling Appointments

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Here's how administrative assistant/technicals use scheduling appointments:
  • Manage high school office responsibilities, scheduling appointments, interviews and processing of incoming/outgoing telephone calls on all levels of operations.
  • Performed administrative duties such as taking phone calls, scheduling appointments, responding to emails, coordinating meetings, etc.

13. Financial Reports

Here's how administrative assistant/technicals use financial reports:
  • Established a process that compiled and distributed monthly financial reports to Executive Management and Board of Directors.
  • Reconciled university financial reports to department operating, overhead, foundation, and sponsored project accounts.

14. Meeting Minutes

Here's how administrative assistant/technicals use meeting minutes:
  • Provided professional assistance to Director of Technology in organizing meetings and producing meeting minutes.
  • Coordinate meetings; record/transcribe meeting minutes if necessary.

15. Administrative Tasks

Here's how administrative assistant/technicals use administrative tasks:
  • Maintained patient medical records, verified insurance benefits, insurance billing, and other general administrative tasks.
  • Provided advanced support, managing various administrative tasks within high-confidentiality area.
top-skills

What skills help Administrative Assistant/Technicals find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on administrative assistant/technical resumes?

Dr. Mike Peterson Ph.D.Dr. Mike Peterson Ph.D. LinkedIn profile

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What administrative assistant/technical skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young administrative assistant/technicals need?

Angela Robbins Ph.D.Angela Robbins Ph.D. LinkedIn profile

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for an administrative assistant/technical stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all administrative assistant/technicals possess?

Brandy BaileyBrandy Bailey LinkedIn profile

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

List of administrative assistant/technical skills to add to your resume

Administrative assistant/technical skills

The most important skills for an administrative assistant/technical resume and required skills for an administrative assistant/technical to have include:

  • Patients
  • Data Entry
  • PowerPoint
  • Travel Arrangements
  • Access Database
  • Purchase Orders
  • Payroll
  • Expense Reports
  • Provides Administrative Support
  • Office Equipment
  • Word Processing
  • Scheduling Appointments
  • Financial Reports
  • Meeting Minutes
  • Administrative Tasks
  • SharePoint
  • Calendar Management
  • Patient Care
  • Front Desk
  • Event Planning
  • Computer System
  • Conference Calls
  • Administrative Functions
  • Telephone Calls
  • HR
  • Clerical Support
  • Windows
  • Technical Assistance
  • Vital Signs
  • Troubleshoot
  • Administrative Assistance
  • Visio
  • Office Operations
  • Management System
  • Patient Charts
  • Hippa
  • Inventory Control
  • CIO
  • Insurance Verification
  • Patient Appointments
  • Medical History
  • QuickBooks
  • Bank Deposits
  • HIPAA
  • Statistical Reports
  • Medicaid
  • HTML
  • Lotus Notes

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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