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Administrative assistant/technical skills for your resume and career

15 administrative assistant/technical skills for your resume and career
1. Patients
- Processed patients upon arrival for scheduled appointments, responsible for obtaining patients referral information and processing information into computer.
- Manage patient assistance programs to help patients with limited financial resources obtain life-saving medications.
2. Data Entry
Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.
- Managed data entry for water-efficiency stakeholder database and arranged seminars for the Branch, prepared travel authorizations and vouchers.
- Initial responsibilities included scanning resumes into database, data entry and Personal Administrative Assistant to the company owner.
3. PowerPoint
- Provided technical and administrative support for the Subsurface Engineering Group including PowerPoint presentations, expense reports and arranging meetings.
- Supported Senior Vice President with commercial satellite policy documentation, financial information, PowerPoint presentations and accounting.
4. Travel Arrangements
- Managed travel arrangements, inventory of supplies, office equipment maintenance and prepared/posted to company Intranet Weekly Team Activity Reports.
- Coordinate travel arrangements for Corporate Services Resource Management personnel, verify all expense reports are submitted and tracked accurately.
5. Access Database
- Maintained Microsoft Access database for federal final performance report.
- Assisted IT and Operations staff with the implementation and testing of an Access database used for tracking invoices.
6. Purchase Orders
- Identified budget/expenditure variances by conducting PeopleSoft query functions and researching vendor contracts to solve invoice/purchase order discrepancies.
- Maintain project-related records including fully executed contracts/purchase orders and change orders as well as subcontractor documents.
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Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.
- Provided clerical, communication, payroll and administrative support to the dialysis facility.
- Coordinated with accountant, payroll and business director regarding checks and reimbursements.
8. Expense Reports
- Completed/audited expense reports for staff and field technicians in six geographically separated units using TBER and followed-up any problems.
- Maintained Director's schedule while completing expense reports and booking international travel.
9. Provides Administrative Support
- Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
- Position provides administrative support to managers, directors and vice presidents and executive vice presidents.
10. Office Equipment
- Managed inventory and procurement for office supplies, maintained office equipment and oversaw vendor relations regarding office machine maintenance.
- Assembled Safety Office equipment, maintained inventory, and conducted regular inventory audits.
11. Word Processing
- Completed assignments using word processing and data processing.
- Performed clerical tasks that are related to the teaching objectives to include word processing, creating charts and gathering resource material.
12. Scheduling Appointments
Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.
- Manage high school office responsibilities, scheduling appointments, interviews and processing of incoming/outgoing telephone calls on all levels of operations.
- Performed administrative duties such as taking phone calls, scheduling appointments, responding to emails, coordinating meetings, etc.
13. Financial Reports
- Established a process that compiled and distributed monthly financial reports to Executive Management and Board of Directors.
- Reconciled university financial reports to department operating, overhead, foundation, and sponsored project accounts.
14. Meeting Minutes
- Provided professional assistance to Director of Technology in organizing meetings and producing meeting minutes.
- Coordinate meetings; record/transcribe meeting minutes if necessary.
15. Administrative Tasks
- Maintained patient medical records, verified insurance benefits, insurance billing, and other general administrative tasks.
- Provided advanced support, managing various administrative tasks within high-confidentiality area.
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What skills help Administrative Assistant/Technicals find jobs?
Tell us what job you are looking for, we’ll show you what skills employers want.
What skills stand out on administrative assistant/technical resumes?
What administrative assistant/technical skills would you recommend for someone trying to advance their career?
Anne McConnell Ph.D.
Professor, West Virginia State University
What type of skills will young administrative assistant/technicals need?
Associate Professor of History, Meredith College
Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.
What technical skills for an administrative assistant/technical stand out to employers?
Christi Patton Luks
Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology
What soft skills should all administrative assistant/technicals possess?
List of administrative assistant/technical skills to add to your resume

The most important skills for an administrative assistant/technical resume and required skills for an administrative assistant/technical to have include:
- Patients
- Data Entry
- PowerPoint
- Travel Arrangements
- Access Database
- Purchase Orders
- Payroll
- Expense Reports
- Provides Administrative Support
- Office Equipment
- Word Processing
- Scheduling Appointments
- Financial Reports
- Meeting Minutes
- Administrative Tasks
- SharePoint
- Calendar Management
- Patient Care
- Front Desk
- Event Planning
- Computer System
- Conference Calls
- Administrative Functions
- Telephone Calls
- HR
- Clerical Support
- Windows
- Technical Assistance
- Vital Signs
- Troubleshoot
- Administrative Assistance
- Visio
- Office Operations
- Management System
- Patient Charts
- Hippa
- Inventory Control
- CIO
- Insurance Verification
- Patient Appointments
- Medical History
- QuickBooks
- Bank Deposits
- HIPAA
- Statistical Reports
- Medicaid
- HTML
- Lotus Notes
Updated January 8, 2025