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Top 50 Administrative Assistant/Technical Skills

Below we've compiled a list of the most important skills for an Administrative Assistant/Technical. We ranked the top skills based on the percentage of Administrative Assistant/Technical resumes they appeared on. For example, 7.5% of Administrative Assistant/Technical resumes contained Database as a skill. Let's find out what skills an Administrative Assistant/Technical actually needs in order to be successful in the workplace.

These are the most important skills for an Administrative Assistant/Technical:

1. Database

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high Demand
Here's how Database is used in Administrative Assistant/Technical jobs:
  • Organized and prepared various consortia correspondences for archiving in the document management system database.
  • Prepared documentation and spreadsheets while maintaining a database of student work-study information.
  • Leveraged expertise to provide organization of multiple animal species research project databases.
  • Entered numerical data into databases in a timely and accurate manner.
  • Managed database district wide for laptop distribution.
  • Average of 50 documents in the database approval process at all times and in different areas of the approval process.
  • Maintain and preserve an accurate CMMS database of all reported work performed on the CMMS System.
  • Established, Maintained, and updated files, databases, records, and other important documents.
  • Log in all samples for testing and enter results in a Laboratory database.
  • Maintained Access database of Field Service representatives' personnel and training records.
  • Used the Claim System database for inquiries and letter generation.
  • Organized Database & Inventory of all QA Lab samples.
  • Create, maintain, and enter information into databases.
  • Created and maintained contact database and spreadsheet files.
  • Implemented new filing system and records database.
  • Created and managed vendor contract database.
  • Utilized Impac MRS database to cross-reference, categorize, and store medical histories of over 10,000+ patients while maintaining HIPAA compliance.
  • Assisted in the updating of the company website and databases; performed research on benchmarking.
  • Keep up-to-date database for incoming and outgoing submittals for the seven TU contracts.
  • Process incoming and outgoing materials into automated database .

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2. Data Entry

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high Demand
Here's how Data Entry is used in Administrative Assistant/Technical jobs:
  • Performed administrative support, including scheduling, data entry and maintaining filing systems.
  • Provide data entry of all permit paperwork and route to appropriate departments for review within a timely basis.
  • Assisted in customer relations, data entry, bookkeeping and all aspects of lab work.
  • Conduct quality data assurances, updates, and data entry are maintained constantly.
  • General office functions (such as faxing, photocopying, data entry).
  • Maintain data entry for over 1800+ students in PowerSchool SMS and Lotus Approach.
  • Plan and execute data entry operations to ensure quality and integrity of data.
  • Assisted in bill payment process, data entry tasks and documentation production.
  • Record keeping and data entry of daily reports, logs and letters.
  • Answer and direct phone calls to appropriate receiver Filing and data entry.
  • Completed data entry, tracked resumes and maintained the applicant tracking system.
  • Conducted data entry; updated and maintained Safety Office databases.
  • Manage various record keeping and data entry projects.
  • Preformed and assisted in data entry for databases.
  • Performed data entry and other related duties.
  • Manged data entry into the company database.
  • Input calibration test results through data entry.
  • assisted with student internships, case management, data entry and registration.
  • Processed and submitted invoices for payment on multiple accounts -Data entry
  • Answered multi-line phone system, performed data entry and receptionist duties Tested applications before rolling out software onto laptops, upgrades workstations

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3. Customer Service

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high Demand
Here's how Customer Service is used in Administrative Assistant/Technical jobs:
  • Provided administrative support to client administrators and interacted with customer service supervisor to resolve escalating issues.
  • Cited for excellence in interpersonal communications, teamwork, customer service, flexibility and reliability.
  • Provided superior customer service; answered customer questions and directed customers around premises.
  • Supported customer service, marketing, sales with technical information requests for specifications.
  • Trained and supervised newly hired and temporary receptionists in customer service procedures.
  • Provide superior customer service and personal assistance to doctors.
  • Showed amazing work ethics, always prompt when arriving at work location, continued to always she amazing customer service.
  • Provide a high level of customer service, ensuring each visitor experience reflects a high standard of professional courtesy.
  • Provided direct, professional, and knowledgeable customer service support in all interactions with internal and external customers.
  • Provided exceptional customer service by greeting and directing all walk-in clients and answering customer's questions by phone.
  • Demonstrated customer service, flexibility and ability to work in a high patient volume area.
  • Worked with Microsoft office, excel to maintain files, and provided customer service.
  • Provided customer service for callers as well as associates, manages and directors.
  • Check applicant statuses with the Customer Service Department of CJIS-Central Repository.
  • Addressed customer service inquiries in a timely and accurate fashion.
  • Provide exceptional customer service and keep track of visitors.
  • Provided clerical, technical & customer service support.
  • Provided top-tier IT Customer Service to clients.
  • Controlled petty cash and security box Customer Service
  • Schedule appointments -Accounts receivable -Customer Service -Patient Registration -ICD9 coding/CPT -Pre-Authorizations -Insurance Eligibility -Home Exercise Programs

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4. Appropriate Personnel

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high Demand
Here's how Appropriate Personnel is used in Administrative Assistant/Technical jobs:
  • Directed customers to appropriate personnel for assistance.
  • Processed incoming/outgoing mail; sorted, organized, opened, and/or distributed, signed and delivered to appropriate personnel.
  • Request Tracker - making tickets for requests that come in, notifying appropriate personnel of projects, monitoring tickets.
  • Issue visitor's badges, Greet and register all visitor's and advise appropriate personnel of visitor's arrival.
  • Received visitors and calls, referring each to the appropriate personnel; took and forwarded messages.
  • Escalate and appropriately route more difficult problems and support requests to the appropriate personnel quickly.
  • Track plan check applications from submission until approval; route plan checks to appropriate personnel.
  • Received incoming calls & routed them to appropriate personnel; answered general questions.
  • Greet and direct calls and person(s) to appropriate personnel.
  • Answer incoming calls and forward calls to appropriate personnel and/or take messages.
  • Directed incoming calls to the appropriate personnel while providing the information requested.
  • Screen all incoming calls and directed them to the appropriate personnel.
  • Answered multiple line telephone and direct callers to appropriate personnel.
  • Distribute all incoming mail to appropriate personnel.
  • Answered a Multi-Lined Telephone promptly and directed all calls to appropriate personnel Addressed the patient's concern via telephone or person-to-person.
  • Answered telephone and directed calls to appropriate personnel; made calls to representatives to obtain technical information for specific products.
  • Answered IT Helpdesk calls, investigating issues to satisfactory resolution or routing calls to appropriate personnel.
  • Identified tier-2 support issues and routed problem reports to appropriate personnel to expedite problem resolution.

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5. Office Supplies

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high Demand
Here's how Office Supplies is used in Administrative Assistant/Technical jobs:
  • Coordinated inventory orders, office supplies, * Maintained an alphabetical and chronological filing system.
  • Maintain inventory and order departmental office supplies while acting as department liaison to facilities management.
  • Maintained office supplies inventory and special acquisition accounts.
  • Light administrative duties such as running weekly reports, data entry, and help monitor office supplies.
  • Managed all office duties, distribution of materials, ordering of office supplies.
  • Ordered all office supplies, and developed business card for the management team.
  • Greeted visitors, answered telephones, ordered office supplies, and coordinated payroll.
  • Processed HR paperwork for new employees and ordered office supplies and equipment.
  • Inventory maintenance for office supplies as well as equipment for Therapy Team.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Inventory Technician: Place orders for medical and office supplies.
  • Managed office supplies, vendors, organization and upkeep.
  • Order office supplies; Maintain Inventory of Office supplies.
  • Maintained inventory clinic supply orders and office supplies.
  • Ordered office supplies and furniture for department.
  • Coordinated inventory orders, office supplies.
  • Manage equipment and office supplies.
  • Track and order office supplies.
  • Ordered office supplies and equipment.
  • Price, order, and stock office supplies.

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6. Patient Care

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high Demand
Here's how Patient Care is used in Administrative Assistant/Technical jobs:
  • Lead, coordinate, supervise, monitor, delegate and document all aspects of patient care activities.
  • Manage all home patient care staff and patients to ensure safe and efficient quality care.
  • Collaborate with all disciplines, utilizing internal and external resources to provide optimum patient care.
  • Provide direct patient care in a diverse, high stress, and customer-oriented environment.
  • Provide clerical and clinical support to therapists to ensure efficient and courteous patient care.
  • Perform indirect patient care duties related to admission, transfer and discharge.
  • Attended weekly patient care conferences, responsible for documentation of meetings.
  • Assisted all therapy disciplines in patient care and treatment plans.
  • Assist in the development of weekly meetings regarding patient care.
  • Assisted doctors with all other patient care as needed.
  • Managed and maintained patient care in a clinical Setting.
  • Assist with patient care on clinic floor when needed.
  • Assist with patient care as needed by staff.
  • Assisted with patient care and treatment plans.
  • Provide direct patient care assistance, inpatient.
  • Assist with patient care as directed.
  • Research, collect, and assemble and monitor data and statistics Administrative Assistant II/Patient Care Tech
  • assist Therapists with patient care and assigned exercises.
  • Performed duties to assist patients Assisted the doctor in patient care Check in patients
  • Catalogued patients charts, enacted medical orders, and streamlined patient care.

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7. Travel Arrangements

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high Demand
Here's how Travel Arrangements is used in Administrative Assistant/Technical jobs:
  • Coordinate travel arrangements for department management and prepare ensuing expense reports as required.
  • Assist general manager in coordinating meetings, appointments and travel arrangements.
  • Coordinated events and travel arrangements, and itineraries.
  • Organized and coordinated all travel arrangements.
  • Managed travel arrangements and calendars.
  • Received telephone calls and visitors, scheduled appointments and meetings with various public and private officials, and made travel arrangements.
  • Provided assistance for passports, visa, travel arrangements confirming all documents were secure for necessary country travel.
  • Prepared weekly status reports, scheduled meetings, made travel arrangements both international and domestic as needed.
  • Manage executive calendars and travel arrangements; prepare and reconcile expense reports; manage multiple cost centers.
  • Organized travel arrangements (air, hotel accommodations, and ground transportation) for Technical team.
  • Create travel requests and make travel arrangements for District employees, prepare District and Auxiliary vouchers.
  • Coordinated and set up high-level conference calls, maintained calendars, meetings and travel arrangements.
  • Scheduled use of conference rooms, travel arrangements, and facilitated conference calls.
  • Organized special events, travel arrangements, agendas and itineraries.
  • Make travel arrangements, prepare itineraries and calendars.
  • Plan conferences, meetings and travel arrangements.
  • Handle travel arrangements for entire department.
  • Schedule all travel arrangements for leadership.
  • Set up of travel arrangements, calendar, conference calls and Webex meetings.
  • Answered Phones Typed Reports Sorted Mail Made Travel Arrangements

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8. Phone Calls

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high Demand
Here's how Phone Calls is used in Administrative Assistant/Technical jobs:
  • General duties involved data entry, filing, answering incoming phone calls, distributing mails and faxes to the department members.
  • Greet customers, answer and route phone calls, order supplies, draft and email chemical and mechanical reports to customers.
  • Answer and direct phone calls, schedule meeting rooms, track critical project statuses for the programming teams assigned to me.
  • Briefed the Executive by phone and pager as to the content of his/ her schedules, e-mails, and phone calls.
  • Read and acted on e-mails, averaging 150 daily, screened all phone calls, and ran the office.
  • Handle heavy traffic of incoming and outgoing phone calls with patients, pharmacies, and insurers.
  • Answered all phone calls from clients and assisted them with any question, problems or concerns.
  • Answered phone calls and made phone calls to remind patience of upcoming appointments.
  • Answered phone calls and e-mails appropriately while directing clients to the right personnel.
  • Oversee reception and efficiently & professionally handle incoming phone calls and walk-in visitors.
  • Responded and monitored all incoming phone calls for Executive and Director team.
  • Advertised the company through conventions, social media and phone calls.
  • Trained new employees and assisted in translating documents and phone calls.
  • Received in-coming phone calls and direct them to the appropriate individual.
  • Answer incoming phone calls to assist students and staff.
  • Assisted others at translating documents and phone calls.
  • Answer and direct all incoming phone calls.
  • Answer phone calls and conduct callbacks.
  • Answered phone calls for the department.
  • Managed office duties such as answering phone calls, filing telegrams, memoranda and typing.

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9. Financial Statements

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high Demand
Here's how Financial Statements is used in Administrative Assistant/Technical jobs:
  • Prepared monthly financial statements of expenditure and supporting schedules.

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10. Expense Reports

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high Demand
Here's how Expense Reports is used in Administrative Assistant/Technical jobs:
  • Coordinate travel arrangements for Corporate Services Resource Management personnel, verify all expense reports are submitted and tracked accurately.
  • Researched the training needs for employees and prepared purchase orders, scheduled, arranged travel, and completed expense reports.
  • Compiled presentation and contract materials, processed time and expense reports, and organized heavy travel schedules.
  • Maintained expense reports on continuing basis and followed through to ensure proper payments were applied.
  • Processed A/P and expense reports, maintained attendance records, and performed various clerical duties.
  • Arranged travel itineraries, including airline and hotel reservations, and processed all expense reports.
  • Collected, compiled, and maintained monthly travel and expense reports in Microsoft Excel.
  • Assist Business Development Director with travel plans, expense reports and other Administrative duties.
  • Reconcile all expense reports for Executives and Managers; Submit to Travel for reimbursements.
  • Coordinated meetings, travel, reviewed expense reports prior to authorization.
  • Entered expense reports through Concur and ordered supplies for department.
  • Process expense reports in Travel and Expense Accounting reporting system.
  • Tracked and filed expense reports for Program Manager and employees.
  • Created expense reports, requests for capital expenditures.
  • Process expense reports with supporting document and codes.
  • Processed expense reports for CIO and vendor invoices.
  • Processed and tracked expense reports and payroll.
  • Advance operational goals by comprehensively managing departmental invoices, monthly expense reports, and documentation creating filing systems that facilitate workflow.
  • Coordinated travel arrangements and expense reports using Concur.
  • Processed departmental accounts payables, & prepared employee expense reports.

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11. Powerpoint

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high Demand
Here's how Powerpoint is used in Administrative Assistant/Technical jobs:
  • Provided technical and administrative support for the Subsurface Engineering Group including PowerPoint presentations, expense reports and arranging meetings.
  • Developed innovative PowerPoint presentation used by the Office of Admissions to market executive support programs to potential students.
  • Developed innovative PowerPoint presentation covers used by the cost engineers to market company services to clients.
  • Developed PowerPoint presentations for General Mills training department.
  • Prepared PowerPoint presentations for weekly meetings.
  • Developed and updated PowerPoint presentations.
  • Provided initial help desk support for Word, Excel, PowerPoint, GroupWise, and other numerous programs.
  • Managed project records, creates and edits PowerPoint presentations, coordinates calendars, schedules, and travel arrangements.
  • Provided MS Outlook, Excel and PowerPoint training to Business Officers, Property Managers and Administration clerks.
  • Created and edited numerous PowerPoint presentations for global brand integration of Nissan website and mobile app.
  • Plan meetings with marketing materials and updated lead's list for the department using PowerPoint.
  • Created and edited PowerPoint presentations for use in high level Executive meetings.
  • Partnered with leader to draft PowerPoint presentations and Excel spreadsheets.
  • Prepare and present presentations on Powerpoint slides for higher management to utilize in obtaining objectives.
  • Provided technology troubleshooting support Provided training in District Data bases, Microsoft Word, Excel and PowerPoint.
  • Prepared any and all correspondence to vendors Skills Used Word, Excel, Powerpoint
  • Created and updated organizational charts and process flows using PowerPoint and Visio.
  • Generated PowerPoint and Aldus Persuasion slides and videos for formal presentations.
  • Designed flyers for kiosk display/advertising via Microsoft word and PowerPoint.
  • Assist users with MS-applications (Excel, Powerpoint, Word) Assist users with purchasing and expense statement issues (Oracle)

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1 Powerpoint Jobs

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12. Purchase Orders

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high Demand
Here's how Purchase Orders is used in Administrative Assistant/Technical jobs:
  • Produced computerized purchase orders, maintained vendor files and equipment inventory.
  • Prepared and processed contracts and purchase orders company-wide.
  • Initiated requisitions and purchase orders.
  • Provided finance and budget support by submitting requests for purchase orders, and tracking invoices through the payment process.
  • Issue purchase orders for audio-visual equipment, repairs, supplies, buy-out labor, re-rental deliveries and pickups.
  • Created and prepared Invoices and purchase orders as needed for specific client/ customer/ user.
  • Managed budget analysis and internal processing of requisitions, purchase orders, payment vouchers.
  • Handled incoming and outgoing purchase orders, warranties and maintenance contracts for client sites.
  • Assisted the construction department by monitoring invoices, contract labor and purchase orders.
  • Process change orders, purchase orders, change directives, and change proposals.
  • Provided customer support, processed check requests, purchase orders and ACH filings.
  • Created a process for the approval and execution of purchase orders.
  • Maintain and develop archives of purchase orders and office documentations.
  • Create purchase orders for all purchases through the Technology Dept.
  • Initiate and research purchase orders, and distribute department mail.
  • Handled monthly billing, purchase orders, and equipment allocations.
  • Create and track approval process of IT related purchase orders.
  • Manage all purchase orders, and coordinate all deliveries.
  • Create requisitions and purchase orders using Datatel, maintain vendor accounts, create payment vouchers.
  • Liaised with buyers for purchase orders through mySAP shopping basket systems.

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1 Purchase Orders Jobs

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13. Scheduling Appointments

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high Demand
Here's how Scheduling Appointments is used in Administrative Assistant/Technical jobs:
  • Performed basic administrative task including data entry answering/ returning calls, receiving /sending faxes, scheduling appointments.
  • Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
  • Manage high school office responsibilities, scheduling appointments, interviews and processing of incoming/outgoing telephone calls on all levels of operations.
  • Performed administrative duties such as taking phone calls, scheduling appointments, responding to emails, coordinating meetings, etc.
  • Provided daily administrative assistance including handling phones, making copies, ordering supplies, scheduling appointments and maintaining office equipment.
  • Perform in front desk duties with answering multiple phone lines, scheduling appointments and taking payments.
  • Managed the calendar by scheduling appointments, meetings and conferences via Outlook, including meals.
  • Front office reception, scheduling appointments, emergency appointments, customer service.
  • Repaired BlackBerry phones as well as assisted with scheduling appointments for the company
  • Assisted with mail, organizing employee files, and scheduling appointments.
  • Answer phone, scheduling appointments, greeting patients.
  • Performed daily administrative duties including scheduling appointments and shoots, covering phones, and tending to errands.

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14. Information Technology

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high Demand
Here's how Information Technology is used in Administrative Assistant/Technical jobs:
  • Served as an administrative assistant responsible for information technology duties i.e., software and hardware installation, network configuration & troubleshooting.
  • Provided executive-level administrative support to the Vice President and Assistant Vice President of Information Technology Department and six direct reports.
  • Provided competent administrative support for Technical Management Group in addition to supporting Director of Information Technology.
  • Arranged training for Information Technology department for American Banking Association for the Banking industry.
  • Updated organizational charts for Information Technology and Operations groups in PowerPoint.
  • Performed administrative and secretarial functions for a VP in Information Technology.
  • Maintained calendar and scheduled appointments for Information Technology staff.
  • Promoted from initial position as Information Technology Producer.
  • Escalated unknown issues to headquarters Information Technology department
  • Worked in the ITPI (Information Technology Planning & Investment) office initiate and analyze service orders with various contractors.
  • Organized all meetings and schedules for True's Director of Information Technology and Oracle implementation Project Manager.
  • Provided administrative support for two Directors, Managers, and staff in Information Technology department.
  • Provided administrative support to the Manger of Information Technology and the Manager of Human Resources.
  • Served as peer coach to other Information Technology coordinators across the country.
  • Maintain current and future contracts or leases for Information Technology.
  • Assisted with telephone support for our Information Technology Help Desk.
  • Support to Manager and Information Technology team.
  • provided administrative support to the Court Information Technology Department
  • Account Analyst - Honeywell Information Technology Solution Performs a variety of duties relevant to reconciliation, accounts payable, payroll.
  • Supported three V.P's of Information Technology and 55 professionals on day to day office operations.

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15. Medical Records

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average Demand
Here's how Medical Records is used in Administrative Assistant/Technical jobs:
  • Maintained patient medical records, verified insurance benefits, insurance billing, and other general administrative tasks.
  • Transcribed physician orders into computer system and distributed medical records to appropriate facilities.
  • Managed filing, digitization, organization and format conversion of medical records.
  • Enter medical history utilizing database software and maintain detailed medical records.
  • Maintained clinic medical records as required by administrative and federal policies.
  • Created/maintained medical records electronic and paper records.
  • Request Medical Records, review the records and present them to the medical director for approval prior to placements and registration.
  • Demonstrated courteous, professional behavior, and ability to use nursing process and decision making skills processed client's medical records.
  • Scan documents in its proper client file, file medical records, create copies of documents, and process invoices.
  • Conduct follow-up on claims and litigation files, which involves requesting medical records, litigation plans and settlement payment.
  • Coordinate admission and discharge processes and prepare medical records for new, returning, transferring and visiting patients.
  • Maintain all patient medical records in accordance with CMS (Centers for Medicare Services) policy and procedures.
  • Obtain, distribute, and manage medical records, and review them for accuracy and completion.
  • Schedule center audits including CQI, medical records, fire & safety and emergency preparedness.
  • Update and maintain medical records in a neat and professional manner.
  • Worked as both Administrative Assistant and backup Medical Records Technician.
  • Scanned medical records and daily documents of patients.
  • Prepare patient medical records for daily treatments.
  • Maintained confidential medical records and referral databases * Maintained billing database.
  • Assist in auditing for ongoing compliances with medical records.

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16. Technical Support

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average Demand
Here's how Technical Support is used in Administrative Assistant/Technical jobs:
  • Provided general clerical aid, coordinated and managed events, edited technical papers, digitized files, and provided technical support solutions
  • Provide administrative support to Technical Support Manager and the technical department.
  • Assist with Video Teleconference coordination and technical support.
  • Provided instructional and technical support.
  • Web maintenance and design; assisted on ship motors, various computer program installations and technical support on and off shore.
  • Saved hundreds in eliminated outsourced technical support charges by either independently fixing technical issues or sourcing the issue in house.
  • Provide daily technical support for e-mail, network, connectivity, telecommunications, peripheral equipment, and system maintenance.
  • Provide weekly and monthly Word and Excel reports for Disney off of the DVD technical support site.
  • Provided Level 1 technical support of POS (Point of Sale) systems via phone.
  • Moderate level technical support for an office of 20+ users and computers.
  • Performed classroom technical support (in person and via call center).
  • Administered technical support and managed inventory levels for 8 UCLA Libraries.
  • Provide comprehensive technical support to the Engineers of the project.
  • Research and file insurance claims for technical support personnel.
  • Provided technical support and training for all employees.
  • Provide technical support and training to educate students and civilian personnel of reasons not to smoke and its Health hazards.
  • Provided back up for technical support hotline.
  • Assist with webinar sessions as technical support.
  • Provided technical support for an Inc. 500 "Fastest Growing Company" computer consulting firm.
  • Switch Board Operator Sort & Distribute Mail Customer Service Representative Interfaith with Building Management & Vendors Assist with Technical Support

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17. Internet

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average Demand
Here's how Internet is used in Administrative Assistant/Technical jobs:
  • Fulfilled all customer internet and telephone order requests.
  • Troubleshooted internet and network related issues.
  • Worked with he quality department to upload and manage the Share Point internet application for storing employees certifications and files.
  • Performed internet research for purchases of news mediums, filing and data entry for accounts payable/receivable.
  • Convert various types of files for printing or for the Internet, using computer software.
  • Researched & maintained information on scholarships and grants from internet and outside community sources.
  • Conducted internet research for Engineering Department (parts, equipment, and information).
  • Researched internet for health related issues in connection to cases and newsletter.
  • Update and maintain corporate marketing materials and internet websites.
  • Managed consultant CBT courses and internet email accounts.
  • Created PowerPoint presentations and updated the Internet.
  • Performed varieties of internet research functions.
  • Researched information via the internet.
  • Supported Windows-95, MS-office 2000 etc., Internet lines, MS-Word, MS-Excel, MS-access.
  • Worked with AS400 System, GroupWise Network, Excel, Word, and Internet.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Configured Software Configured internet settings and Firewall settings Configured Security settings and user settings, trouble shoot software issues.
  • Managed the customer/vendor data base for both internet and intranet web systems by generating a userid and password for security access.
  • Bridged scanned resumes from the internet into EZBridge/EZAccess.
  • Update pictures using Adobe Photoshop, Microsoft moviemaker, Microsoft Publisher, Internet Explorer and Antique Reseach databases.

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18. Insurance Companies

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average Demand
Here's how Insurance Companies is used in Administrative Assistant/Technical jobs:
  • Coordinated with over 25 insurance companies for authorization of patient billing in accordance with private/governmental medical insurance guidelines.
  • Verified insurance coverage, submitted claims to insurance companies and obtained insurance approvals.
  • Verify patients' eligibility and benefits with insurance companies.
  • Interfaced with motor vehicle and workers compensation insurance companies.
  • Responded to correspondence from insurance companies.
  • Participated and attended external claim reviews, sent First Notice of Loss to insurance companies and third party administrators.
  • Work at check out desk, checking out patients and filing claims with insurance companies.
  • Communicate with medical insurance companies Blue Cross Blue Shield, Medicare, Medicaid etc.
  • Established and maintained excellent working relationships with customers, insurance companies and employees.
  • Called insurance companies to verify patients insurance before there appointment date.
  • Verified patient's insurance with insurance companies and Workman's Compensation.
  • Pull patient insurance benefits, talk with Insurance Companies.
  • File prescription claims on-line to various insurance companies.
  • Process payments from insurance companies and/or private patients.
  • Obtain authorization from insurance companies for patient testing.
  • Posted and adjusted payments from insurance companies.
  • Attend meetings dealing with insurance companies.
  • Collect Co pays , gather authorizations from insurance companies Handle Contact Lens Training.
  • Worked directly with insurance companies to process patient claims in a timely manner.
  • Created face sheets and verified patients' EOBs with their insurance companies.

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19. Special Projects

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average Demand
Here's how Special Projects is used in Administrative Assistant/Technical jobs:
  • Completed many other special projects as designated.
  • Assisted with special projects as necessary (i.e., mass mailings, QA, research, marketing, etc).
  • Prepared reports, proposals, presentations, marketing material, correspondence, merged mailings, and unique special projects.
  • Complete all duties including special projects with high level of proficiency and according to time frames set forth.
  • Prepare daily reports of staff metrics, and input on special projects assigned.
  • Managed special projects, and arranged annual team social events, i.e.
  • Maintained a log reports of special projects in MS Access.
  • Assist with special projects and tasks for the entire agency.
  • Managed preparation of special projects, including Intern Program.
  • Assisted with overflow, special projects and day-to-day tasks.
  • Work on and complete special projects as assigned.
  • Assist Production Coordinator with special projects.
  • Assist Executive Director on special projects.
  • Assist with special projects as necessary.
  • Assist with miscellaneous special projects.
  • Completed special projects as required.
  • Handled special projects upon request.
  • Handled special projects as needed.
  • Assisted with restoring controllers during network outages Provided password access into secured company network systems Collaborated with supervisor on special projects
  • Prepared presentation material Assisted senior managers with answering phones, screening calls, taking messages as needed Managed special projects as needed

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20. Meeting Minutes

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Here's how Meeting Minutes is used in Administrative Assistant/Technical jobs:
  • Performed general administrative duties including scheduling, taking meeting minutes, monitoring team training, assisting staff with software issues
  • Take the meeting minutes and distributing all correspondence to the Airport personnel, construction companies and their subcontractors.
  • Record staff meeting minutes, record, distribute, and follow up with staff on action items.
  • Maintain the electronic medical record; filing; preparing reports, meeting minutes and presentation materials.
  • Attended and prepared (JTWG) Joint Test Working Group meeting minutes with distribution.
  • Prepared and distributed status reports, agendas, issue/action logs, and meeting minutes.
  • Recorded and compiled meeting minutes for Operations Department, and NSF Town Meetings.
  • Scheduled and attended meetings, distributed meeting agenda, and prepared meeting minutes.
  • Created and maintained the dept websites, and published meeting minutes on-line.
  • Schedule meetings, create meeting agendas, and provides meeting minutes.
  • Recorded action items and meeting minutes for executive and state meetings.
  • Attend meetings and provide meeting minutes for the assigned areas.
  • Take meeting minutes and distribute to attendees after final draft.
  • Organize meetings, book conference rooms, take meeting minutes.
  • Record meeting minutes and take notes for executive level meetings.
  • Scheduled events and meetings, and documented meeting minutes.
  • Created and distributed weekly meeting minutes.
  • Record and document meeting minutes.
  • Transcribe meeting minutes and distribute.
  • Prepare permitting: Site Clearing DEP Water and Sewer, COC Meeting Minutes.

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21. HR

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Here's how HR is used in Administrative Assistant/Technical jobs:
  • Generated shows/no-shows weekly reports to three Vice-Presidents and eight admissions representatives for student data population.
  • Managed a highly effective schedule through organizing both installations and meetings.
  • Created communications and uploading information into individual courses through KU Courses.
  • Communicated claimant information to appropriate claims examiners throughout claim process.
  • Assisted HR department with various duties, including data input, recruiting and new hire orientation.
  • Manage the calendar of events and classes throughout five different classrooms as well as an auditorium.
  • Observe pictures through monitors, and direct camera and video staff concerning shading and composition.
  • Dispatched technicians for complex help calls, and followed through with calls until complete.
  • Tutored disadvantaged children through the Friends of Washington Park and the Chicago Youth Programs.
  • Create and design graphical charts through the Access database for customer score reporting.
  • Ensured smooth and efficient operations on a daily basis through careful guidance.
  • Coordinate the schedules of three senior engineers and five junior engineers.
  • Submitted and incorporated edits to the original authors throughout the process.
  • Coordinated the Director's other various management meetings throughout the month.
  • Provided person centered care for clients diagnosed with chronic mental illnesses.
  • Created, promoted, and sold handmade goods through a successful online shop and at conventions from 2010 onwards.
  • Used histology skills through tissue trimming, processing, embedding, microtomy, staining and analyzing tissue.
  • Assist in purchasing software and hardware equipment company wide IT Department through PeopleSoft Financials system.
  • Maintained strong lines of communication with clientele ensuring their expectations were met throughout their order.
  • golf tournament and Christmas parties.

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22. Setup

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Here's how Setup is used in Administrative Assistant/Technical jobs:
  • Setup/maintained files for US/foreign patents, licenses, material transfers, confidentiality agreements and correspondence.
  • Streamlined project fulfillment by interpreting elevator setup schematics and drawings.
  • Performed system setup using Windows Norton Anti-Virus program.
  • Trained staff in computer system setup and operations, while performing computer, printer, card reader and phone system installations.
  • Installed and configured new computers w/ Windows NT, email, network, IP Address setup, and Dept related software.
  • Coordinate with Project Managers on new project team space layout, setup and moving personnel identified for the project.
  • Assisted IT Department with database setup/maintenance, with Grow and Group Wise program.
  • Led new hire setup including office needs, space allocation and software/hardware needs.
  • Set up and/or revised hardware systems and software packages for network setup.
  • Answered phone inquiries from Guests regarding their audio visual equipment and setups.
  • File conversion and formula setups in Excel for data dumps/imports.
  • Coordinated with Plant Operations and Food Services regarding room setup.
  • Assigned and setup phone extensions for new employees.
  • Connect and setup new employees to company material
  • Create client binders and customer meeting setup.
  • Create spread sheets and documents heavily using Microsoft Office Install Operating Systems, Software and setup work stations.
  • Update existing computer equipment so that it will work with new software Setup conference rooms.
  • Maintained Novell 3.12 file servers and setup clients and workstations.

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23. Word Processing

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Here's how Word Processing is used in Administrative Assistant/Technical jobs:
  • Completed assignments using word processing and data processing.
  • Distributed word processing and editing workload.
  • Performed clerical tasks that are related to the teaching objectives to include word processing, creating charts and gathering resource material.
  • Provided word processing and administrative support to senior level executives, processed incoming and outgoing mail, established and maintained files.
  • Perform word processing, created and maintains file documents: Checking documents, reports, and forms for accuracy and completeness/legibility.
  • Assisted Account Executives by providing the following functions: Word processing, filing, microfiche archiving, and developing correspondence.
  • Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
  • Prepare routine documents using standard word processing spreadsheets, or other office software as needed to support work activities.
  • Filed, word processing, burned CD's/DVD's of software and computer files, faxed software orders and misc.
  • Performed data entry and/or word processing such as correspondence, reports, logs, forms, etc.
  • Use office automation equipment and word processing software to prepare daily activity and other reports.
  • Performed data entry, technical editing, graphics design and word processing tasks.
  • Used computers for spreadsheets, word processing and database management.
  • Completed data entry and word processing tasks.
  • Handled all word processing and typing.
  • Used other word processing software.
  • Performed various office duties, including answering a multi-line phone, faxing, filing, and word processing.
  • General office duties include multi line phone, filing, copying, faxing, and general word processing.
  • Operated standard office machines, word processing equipment, on-line data terminals and peripheral equipment.
  • Use computers for various applications, such as database management and word processing.

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24. Front Desk

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Here's how Front Desk is used in Administrative Assistant/Technical jobs:
  • Assisted other departments within the hotel when short staffed (Sales, Front Desk, House keeping, etc.).
  • Front Desk Receptionist Duties: Assisting therapists, filing, answering calls, faxing etc.
  • Maintain the front desk, and reception area in a neat, and organized fashion.
  • Coordinated all front desk operations including appointment scheduling, filing, bookkeeping and supply maintenance.
  • Covered front desk phones to fill in for receptionist while at lunch or on vacation.
  • Filled in for patient representative and carried out front desk procedures as required.
  • Crossed trained in multiple areas, front desk, billing, and radiology.
  • Served as Front Desk Receptionist; while managing and maintaining office facilities.
  • Answered phones and provided back-up support for the front desk.
  • Front desk duties including incoming calls and greeting clients.
  • Performed entrance tests and maintained the front desk.
  • Manage front desk with administration and spreadsheet creation.
  • Answer phones while maintaining the front desk services.
  • Provide front desk customer service.
  • Trained all front desk employees.
  • Assisted the front desk with patient's charts.
  • Front desk check in and check out.
  • Flex hours to front desk and filled in as office manger.
  • Front Desk Receptionist for the University Events Department -Schedule Campus Events -Provide Audio/Visual Equipment for Campus Events
  • Front desk and phone reception Data entry Customer service Filing Conflict Resolution Advertisement response tracking Basic Computer troubleshooting and instruction

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25. Scheduling Meetings

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Here's how Scheduling Meetings is used in Administrative Assistant/Technical jobs:
  • Managed calendar by accepting and scheduling meetings, managing logistics and organizing manager's daily routine.
  • Manage the Director's calendar; scheduling meetings ensuring that all briefing materials are acquired prior to the meeting.
  • Manage and maintain executive's appointment schedule by planning and scheduling meetings, conferences and employee events.
  • Maintained and coordinated department of fifteen people's calendar while scheduling meetings, conference rooms and meals.
  • Assisted with travel arrangements, including scheduling meetings, either at the headquarters or in remote locations.
  • Assisted director with administrative and clerical support, such as filing, scheduling meetings and travel arrangements.
  • Maintain outlook calendar, scheduling meetings as well as keeping the payroll calendars up to date.

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26. Telephone Calls

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Here's how Telephone Calls is used in Administrative Assistant/Technical jobs:
  • Communicated with other business associates by producing correspondence and handling telephone calls.
  • Field telephone calls, receive and direct visitors, word processing, create spreadsheets and presentations, and filing.
  • Answer telephone calls while receiving and directing visitors, word processing, scanning, filing, and faxing.
  • Fielded telephone calls, managed task calendar, responded immediately to routine staff and visitor IT requests.
  • Answered and routed telephone calls from doctors to pharmacists while contacting patients about prescription refills.
  • Answer high volume telephone calls when customers, doctors, medical staff, etc.
  • Answered telephone calls, take messages, answer questions, and provide information.
  • Answered a high volume of telephone calls and routed calls from the media.
  • Received, directed incoming telephone calls and greeted clients and visitors.
  • Served as office receptionist, screening telephone calls for Managing Director.
  • Screen telephone calls and investigate non-routine requests to determine proper answers.
  • Answer and transfer telephone calls and messaging to assigned personnel.
  • Served as the primary point-of-contact for incoming telephone calls.
  • Answered inbound telephone calls for IT help desk
  • Answer, screen and transfer telephone calls.
  • Answer and screen all incoming telephone calls.
  • Screened telephone calls and visitors.
  • Screened telephone calls and mail.
  • Handle telephone calls and respond to inquiries from clients and external vendors in a timely manner.
  • Operated multi-line telephone system with high volume telephone calls.

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27. Computer System

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Here's how Computer System is used in Administrative Assistant/Technical jobs:
  • Provided technical assistance for the entire computer systems including daily and weekly back-ups, data integrity and systems security.
  • Installed and maintain telecommunications and computer systems in secure environment.
  • Perform setup of computer systems and peripheral equipment, network integration and system testing for home and small office use.
  • Issue new employees e-mail addresses, set-up administrative rights, training new hires on computer system and procedures.
  • Use two separate computer system software in order to obtain all daily documentation/billing necessary for charts.
  • Integrated new computer system into the department and facility, conversion of software.
  • Provide concierge in-home and remote repair of computer systems & related equipment.
  • Test functionality, Troubleshooting, Assessing problems of computer systems or related.
  • Maintained computer systems in both offices and in the Learning Center.
  • Managed implementation of the new computer system and managed website design.
  • Operate General office machines, Dell Computer System.
  • Entered and maintained patient data into computer systems.
  • Run reports off of the host computer system.
  • Completed Order Requisitions for computer systems and supplies.
  • Maintained the company's computer systems.
  • Monitor department computer system backup processing to ensure that back-ups are made in a proper manner and on a timely basis.
  • Trained new employees on computer systems and created useful training manuals & documents, for public use as well.
  • support for Delta Airlines LAX Was the front line contact for problems with the computer systems and hardware.
  • Transport Patients to and from daily treatments Assist w/daily clean-up Trained in insurance authorization/follow up Admitting new patients Assists w/troubleshooting computer system
  • Scheduled patients appointments Documented patient data into computer system Authorized insurance Performed eye screening with Tonometer, and OCT machine.

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28. Special Events

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Here's how Special Events is used in Administrative Assistant/Technical jobs:
  • Coordinated corporate luncheons and developed presentations for meetings and special events.
  • Coordinated department meetings and special events.
  • Orchestrated special events and hotel reservations for staff; managed customer relations and provide exemplary service to all customers and staff.
  • Orchestrated all special events in our department (parties, meetings, open houses, trips, etc.)
  • Coordinated travel arrangements for special events, including reservations for off-site meeting rooms, luncheons, dinners.
  • Coordinate and carry out special events, requests, projects and communicating plans for BEP and APOC.
  • Schedule and organize activities such as meetings, travel, and special events as requested.
  • Coordinated meetings, special events, training room utilization, and executive candidate interviews.
  • Order and purchase office supplies, and coordinate special events and meetings.
  • Planned and coordinated team and departmental meetings as well as special events.
  • Served in the Hospitality committee to serve guests during special events.
  • Coordinated visitations, division special events and other employee morale functions.
  • Planned and coordinated special events for employees' anniversaries or promotions.
  • Managed frequent travel, video conferences, meetings & special events.
  • Coordinate special events, meetings and travel for quality team.
  • Collaborated and scheduled conferences, meetings, and special events.
  • Assisted with upcoming special events held at the facility.
  • Complete travel, rental car and hotel arrangements Liaison for the annual United Way event with Corporate Special Events team.
  • Prepare invitations, flyers, slide shows, and take photographs for special events.
  • Led coordination of all meetings, special events, interviews and onsite training.

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29. Monthly Reports

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Here's how Monthly Reports is used in Administrative Assistant/Technical jobs:
  • Created and maintained monthly reports that explained the accomplishment of goals and budget variances to Executive Management and Board of Directors.
  • Created templates and networked databases for daily and monthly reports of packages, area rug and sample library inventory.
  • Provide reports on weekly and monthly reports, organize and update training material, train new representatives.
  • Record financial transactions, prepare monthly reports and invoicing, and maintain accounting records.
  • Created and maintained spreadsheets, charts and pivot tables for monthly reports, presentations.
  • Processed payroll and entered data for daily, weekly, and monthly reports.
  • Processed new hire & termination paperwork, prepared monthly reports to the Dept.
  • Generate and distribute monthly reports, prepare presentations, and create memorandums.
  • Reduced company spending by creating a digital version of monthly reports.
  • Collect Data for Bi-Monthly Reports; Generate stats in Excel Spreadsheets.
  • Provided weekly and monthly reports for General Managers and Corporate Buyers.
  • Prepared daily and monthly reports for clinic manager and Medical Director.
  • Prepared monthly reports using Excel and PowerPoint.
  • Assisted in preparing and submitting monthly reports.
  • Created weekly and monthly reports and presentations.
  • Gathered and processed monthly reports.
  • Develop and manage monthly reports.
  • Compiled monthly reports and protocols.
  • Drafted and implemented policies, bylaws, job descriptions and monthly reports for staff and employees to track progress and efficiency.
  • Created monthly reports to improve monthly, quarterly and yearly data tracking.

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30. Administrative Tasks

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low Demand
Here's how Administrative Tasks is used in Administrative Assistant/Technical jobs:
  • Managed daily office administrative tasks and responsibilities.
  • Assisted English department secretary with administrative tasks.
  • Performed other miscellaneous administrative tasks as required.
  • Performed administrative tasks for Biotechnology Department.
  • General Clerical/Administrative Tasks as assigned.
  • Performed financial and administrative tasks for CTO including budget tracking and analysis to lower costs and improve department performance.
  • Perform daily reports directly to the shop manager to ensure all administrative tasks are taken care of.
  • Coordinate and perform general administrative tasks to support 6 to 8 mangers and 60 to 90 programmers.
  • Managed administrative tasks, including: faxing, filing, copying, drafting correspondence, etc.
  • Transcended in role requiring the ability to handle a variety of commissioning issues and administrative tasks.
  • Utilized and maintained a PC database of job completed and various other administrative tasks as needed.
  • Managed calendars and completed various administrative tasks using Excel, PowerPoint, and Outlook.
  • Handled other administrative tasks such as filing, and scanning and printing documents.
  • Conducted administrative tasks including filing, records management, and word processing.
  • Assist other team members in daily appointments, scheduling and administrative tasks.
  • Assist with administrative tasks regarding UMBC summer conferences and student housing operation.
  • Assist Analysts and Trainers in administrative tasks.
  • Assisted in procedures and patient care Malibu, CA Responsible for administrative tasks, patient vitals, and billing insurance
  • Handled office scheduling, customer service, accounts payable and receivable, and various administrative tasks.
  • Performed administrative tasks at various organizations Answered and directed phone calls; managed efficient filing system Verified accuracy of microfilm

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31. Staff Members

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Here's how Staff Members is used in Administrative Assistant/Technical jobs:
  • Provide high-level administrative support to the Director/Chief Technology Officer and 200 staff members across multiple departmental locations.
  • Greeted visitors to R&D building, answered incoming calls and routed to proper staff members.
  • Logged incoming and outgoing mail and faxes by distributing them to appropriate departments and staff members.
  • Interviewed and assisted Spanish speaking callers and referred them to appropriate staff members of Hispanic Organizations.
  • Scheduled remote refresh dates for Staff members throughout the ACS offices in the US and PR.
  • Provided support to IT staff members, coordinating schedules and travel arrangements and confirming appointments.
  • Guided staff members and department Coordinators through the system I had implemented for the center.
  • Provide office support to staff members and executives with our four other offices.
  • Worked to increase overall software comprehension among current and new staff members.
  • Keep a current record of staff members' whereabouts and availability.
  • Team coordination of 8 departmental staff members and teacher trainers.
  • Answered telephones and transferred calls to appropriate staff members.
  • Provide support for department executives and other staff members.
  • Solved problems and glitches found by the staff members.
  • Assisted students and staff members with technical issues.
  • Trained interns and new staff members.
  • Provided hardware, software and network support for 80 staff members' onsite and 15 staff members between 4 remote sites.
  • Assist with the daily operation of the technology office and provide clerical support to the technology department and other staff members.
  • Signed in individuals and arranged for them to speak with counselors or other staff members in the admissions department.
  • Track work of other staff members to ensure that it is properly done and in a timely manner.

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32. Troubleshoot

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Here's how Troubleshoot is used in Administrative Assistant/Technical jobs:
  • Complete basic troubleshooting techniques to restore proper operating function to user's defective equipment.
  • Involved in troubleshooting various office digital and analog devices.
  • Provided technical troubleshooting for incoming calls.
  • Handled the technical operations of the company - web developing, database administration, networking, troubleshooting, installation, etc.
  • Trained employees on darkroom techniques, packaging procedures, troubleshooting guidelines, and preparation of 3M and regular film reels.
  • Assisted school IT Admin with hardware and software troubleshooting, updates, installations, website and general support.
  • Assisted Computer Technicians in troubleshooting and solving PC software and hardware related problems for entire staff.
  • Provided technical troubleshooting and support with mobile devices, and minimal software or hardware issues.
  • Tested systems for accuracy & acted as a consultant to troubleshoot & resolve related issues.
  • Provide basic troubleshooting services for desktop computers, network printers, office fax machine.
  • Performed upgrades, installation of software and drivers and essential desktop troubleshooting.
  • Assisted on on-site visits and hardware troubleshooting and local system upgrades.
  • Analyzed and worked directly with PACS vendor to troubleshoot issues.
  • Light troubleshooting over the phone for known fire alarm systems.
  • Installed, upgraded, and troubleshoot Windows NT/98/95 workstations.
  • Assisted tech support in rebooting and troubleshooting servers.
  • Assist with basic IT troubleshooting for internal customers.
  • Schedule and track trips; troubleshoot problems.
  • Trained to troubleshoot and repair HVAC units Managed calls, accounts, appointments, prepare invoices, tracked and updated inventory
  • Performed basic troubleshooting on computer programs such as Peachtree.

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33. Management System

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Here's how Management System is used in Administrative Assistant/Technical jobs:
  • Implemented and maintained the information management systems utilized for personnel and obeyed the health protection programs.
  • Developed management system of IT Department Change Control documentation for optical library access.
  • Performed insurance reconciliation using multiple prescription benefits management systems.
  • Assisted with Customer Relations Management Program Coordinated Supply Management System
  • Maintained electronic and hard copy records management systems.
  • Updated patient contact information within patient management system.
  • Document management system and organization of files.
  • Handled and coordinating monthly billings, expediting contracts to new and existing clients, ensured appropriate filing and record management systems.
  • Performed updates to online claims management system for opened, closed and reserve changes for printing monthly loss runs.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Created and organized document management system for over 1,000 case files; organized and maintained administrative case files.
  • Developed and coordinated records management system for division's contracts and all cost related to contracts.
  • Answer product and process related questions posed by customer through an internal case management system.
  • Developed file management system and organized materials to create and maintain project files.
  • Processed international visitor requests through Visitors Management System (VMS).
  • Assisted with the development of a new inventory management system.
  • Help maintain the online learning management system, Blackboard.
  • Developed and implemented multi-budget management system to accurately track expenses, reconcile ledgers, process financial transactions and report variances.
  • Organized, catalogued and maintained entire records management system promoting efficient access to information.
  • Gained proficiency in utilizing MIT applications such as SAPgui, SAPweb, COEUS, and MIT Concur Travel Management System.

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34. Sharepoint

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low Demand
Here's how Sharepoint is used in Administrative Assistant/Technical jobs:
  • Utilized SharePoint to design an electronic document management system GRP Program.
  • Uploaded project information to SharePoint for domestic and international communication distribution.
  • Drive Operational Efficiency & Collaboration using SharePoint.
  • Resolved schedule conflicts, declined appointments, scheduled meetings, & maintained calendars in Outlook & SharePoint.
  • Scanned forms, Fiche, Aperture cards and Film on Eclipse machine into SharePoint database.
  • Coordinate travel, vacation and training schedules, website / SharePoint administration and maintenance.
  • Create various Excel spreadsheets for the Logistics Department and upload them onto SharePoint.
  • Designed, created, and manage the Technical website and SharePoint site.
  • Provide support as team SharePoint administrator, creating and maintaining various sites.
  • Update files and created pages on various IS SharePoint sites.
  • Posted documents to SharePoint for internal and external review.
  • Maintained and managed SharePoint site(s)
  • Created and maintain departmental SharePoint Site.
  • Assisted with the implementation of SharePoint.
  • Answer incoming telephones and provide assistance Manage departments SharePoint site.
  • Calendar management for Senior Director and Knection project team; arrange meetings; monitor and grant access to project SharePoint site
  • Created & managed several databases for the billing Sharepoint site.
  • Configure and maintain the Sharepoint intranet website for the company.
  • Facilitated and maintained a group of SharePoint and Meeting Workspaces.
  • Performed SharePoint entries for Petrophysical and Reservoir Characterization departments.

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35. Conference Calls

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low Demand
Here's how Conference Calls is used in Administrative Assistant/Technical jobs:
  • Provided support for committees including, scheduling conference calls, coordinating meetings and distributing meeting materials.
  • Scheduled/coordinated internal appointments, meetings and conference calls.
  • Arrange travel and hotel itineraries, set-up meetings, conference calls and gather materials for departments as necessary.
  • Booked conference calls, virtual meetings, including outlook calendar invites to the meeting or conference.
  • Arranged travel for a 50-member group, set-up conference calls, and off-site meeting planning.
  • Will prepare correspondence, receive visitors, arrange conference calls, and schedule meetings.
  • Distribute minutes, schedule meetings, rooms, conference calls and needed documentation.
  • Coordinated departmental meetings, conference calls, video conferences, and kept minutes.
  • Coordinated meetings, conference calls, events, and team activities.
  • Scheduled employees and managers travel arrangements, meetings and conference calls.
  • Arrange meetings, conference calls, and make travel arrangements.
  • Schedule meetings, conference calls, and various appointments.
  • Coordinated conference calls, reservations, and meetings.
  • Scheduled conference calls, as well as travel.
  • Set up phone and online conference calls.
  • Interviewed SMEs, attended daily meetings and conference calls, and focused working groups.
  • Schedule and provide support for trainings, meetings and conference calls.
  • expense reports, travel arrangements, meetings, conference calls.
  • Organize face-to-face meetings, conference calls and webinars.
  • Mail Handler for all employees Excel, PowerPoint, Word proficient Assisted with all major conference calls and briefs

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36. Computer Hardware

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low Demand
Here's how Computer Hardware is used in Administrative Assistant/Technical jobs:
  • Developed valuable experience in computer hardware and software.
  • Identified and cataloged antiquated computer hardware and devices.
  • Operated a variety of print equipment, which included high-tech analog and digital print equipment, computer hardware/software.
  • Resolved computer hardware and software, printing, installation, word processing, email and operating systems issues.
  • Researched vendor prices and proposed quotes for the purchase of computer hardware and software for the company.
  • Provided the day-to-day operational management and support of the company's computer hardware and software systems.
  • Mail handling, bookkeeping, filing, assist computer technician build computer hardware for major companies.
  • Design, configure, and test computer hardware, networking software and operating system software.
  • Processed purchase orders and ensured on-time delivery of new computer hardware and software products.
  • Assisted with the installation, and upgrade of computer hardware and software.
  • Troubleshooted agency's computer hardware and software, including all-in-one machines.
  • Provided assistance in the use of personal computer hardware, software.
  • Completed computer hardware upgrades and built PC's from scratch.
  • Installed, modified, and repaired computer hardware and software.
  • Troubleshooted issues with computer hardware and software programs.
  • Maintained computer hardware and software in multiple departments.
  • Receive and dispatch helpdesk calls; Contact vendors and purchase computer hardware and software for all US offices
  • Answered phones and maintainedcomputer software licensing and inventory of computer hardware.Requesting quotes for hardware/software and submitting purchase orders accordingly.
  • Maintained, filed and organized legal documents Managed computer hardware and software maintenance Designed the company stationary Reorganized the company filing system

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37. Vital Signs

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low Demand
Here's how Vital Signs is used in Administrative Assistant/Technical jobs:
  • Monitor patient throughout treatment by checking vital signs every half hour, check for any bleeding or nausea.
  • Monitored patient blood pressures and vital signs during treatment, notified RN if anything was out of range.
  • Interviewed patients to obtain medical information and measured their vital signs, weight, and height.
  • Prepare patients for meeting with the doctor by obtaining vital signs and documenting/updating pertinent health information.
  • Provided services such as tube feedings, catheter care, and vital signs.
  • Record patient vital signs and taking out Intravenous Line (IV).
  • Take vital signs of patients and record them in their charts.
  • Documented patients' vital signs on appropriate charts and folders.
  • Monitored vital signs, such as blood pressure and pulse.
  • Take vital signs and record them into electronic health record.
  • Conducted proper rehabilitation therapy treatment as per doctor's orders Interviewed patients to obtain medical information and measure their vital signs.
  • Assisted patients to examining rooms, and obtained their vital signs, bloodpressure, height, weight, medications and allergies.
  • Engaged in pre-procedural activities (vital signs, blood sugar testing, pregnancy testing, medication list, etc.).
  • Key Results: PCT/Back office: prepared and prepped patients for treatment- vital signs pre and post.

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38. Inventory Control

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low Demand
Here's how Inventory Control is used in Administrative Assistant/Technical jobs:
  • Managed inventory control for promotional and literature items for various markets.
  • Demonstrate a solid understanding of inventory control procedures.
  • Performed office inventory control and purchasing needs.
  • Maintained inventory control of computer equipment.
  • Implemented multiple improves to the filing system and inventory to provide efficient bookkeeping and inventory control at all times.
  • Managed all sales, customer service, general accounting, purchasing, inventory control and staffing functions.
  • Inventory Control, Territory Management, Data Entry using MS Excel and ACT Pro Database Software.
  • Maintain inventory control of company devices, computers, cell phones, laptops & tablets.
  • Managed the purchase and inventory control of contact lenses for patients and the office.
  • Track the hard disk drive inventory control using internal test management software.
  • Assisted with inventory control, stocking, and daily monitoring of inventory.
  • Manage inventory control of the audio/visual equipment for the department.
  • Inventory Control of reagents, stains, and supplies.
  • Inventory control of job site supplies and vehicles.
  • Tested case reporting and inventory control software.
  • Create spreadsheets for inventory control.
  • Maintained the Inventory Control Process Routed phone calls to the appropriate person and performed all other miscellaneous administrative duties.
  • Arranged travel reservations Handled ordering and oversaw shipment of computers Responsible for inventory control
  • Serve as contact for vender accounts Manage all vendor relationships and Maintained Inventory controls.
  • Inventory control Department supplies organization Create Vet Clinic mailing lists Deep cleaning and organizing of labs Other misc duties

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39. Quickbooks

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low Demand
Here's how Quickbooks is used in Administrative Assistant/Technical jobs:
  • Provide part-time support for development of company policies and procedures; maintain relevant company data utilizing QuickBooks software.
  • Assisted Department Administrator with preparation of monthly financial analyses and management of QuickBooks data.
  • Entered accounts receivable into QuickBooks accounting software.
  • Track sales in QuickBooks, process credit payments, generate daily sales summaries, track patient balances.
  • Create and process daily invoices and purchase orders in QuickBooks Pro.
  • Assisted with AP/AR (QuickBooks) and various Administrative duties.
  • Make business deposits and track and monitor sales using QuickBooks.
  • Create and modify documents using Microsoft Office and QuickBooks.
  • Practiced accounting daily using Quickbooks.
  • Manage company accounts, with the use of Quickbooks, in addition to working with vendors to settle balances.
  • Handled all accounts payable by receiving bills, getting them approved, and entering them into QuickBooks for payment.
  • Create monthly invoices using Quickbooks and prepare them for distribution to clients.
  • Maintain all internal chargeback services processing through QuickBooks to optimize funds.
  • Worked on QuickBooks, Xactware, and Manager Software.
  • Conducted data entry in Quickbooks.
  • Edit and produce training videos Office management (experience with QuickBooks) Extensive use of Excel, maintaining databases Customer service

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40. Suite

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low Demand
Here's how Suite is used in Administrative Assistant/Technical jobs:
  • Facilitated archival and tracking of credentialing documents through development of spreadsheets and databases utilizing MS Office Suite.
  • Prepare suites or rooms according to endoscopic procedure requirements.
  • Performed routine administrative duties utilizing Microsoft Office Suite.
  • Support Senior Management at SSA facilities using the Microsoft Office Suite and particularly Microsoft Excel performing PII reporting for the client.
  • Process outgoing correspondence on behalf of the department using the Microsoft Office Suite.
  • Prepared and edited various office documents using Microsoft Office Suite.
  • Turn over rooms and restock inventory in OR Suite daily.
  • Set up and maintained sterile OR suite.
  • Created queries and EXCEL documents for record keeping and inventory Repaired computers Extensive experience with Microsoft Office Suite Monitor cameras

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41. Administrative Functions

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low Demand
Here's how Administrative Functions is used in Administrative Assistant/Technical jobs:
  • Prepared immunologic test reports and performed general administrative functions to ensure smooth operation of laboratory.
  • Managed, audited and reconciled departmental invoices from procurement card along with various administrative functions.
  • Performed a broad scope of administrative functions requiring trust, confidentiality and accuracy.
  • Coordinated administrative functions for multiple businesses owned by a Civil Engineer.
  • Performed administrative functions requiring trust, confidentiality and accuracy.
  • Handled all administrative functions for entire technology division.
  • Managed administrative functions associated with daily office operations.
  • Provide assistance with administrative functions.
  • Maintain and manage plant medical invoices and all administrative functions with the network wide project sweep activity.
  • Directed administrative functions for the directors, principals, consultants and key managers for my department.
  • Perform various clerical or administrative functions, such as ordering and maintaining an inventory of supplies.
  • Perform Project Budget Tracking Administrative functions including On-boarding/Off-boarding all employees, consultants, & HP resources.
  • Performed general administrative functions on high profile clients such as ConAgra DC and Lockheed Martin.
  • Performed a variety of tasks including general administrative functions as well as special projects.
  • Assist the VP of Finance with other administrative functions and special projects as needed.
  • Performed various administrative functions, including record management, conference room scheduling, etc.
  • Assist the Director and oversee the administrative functions of the office.

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1 Administrative Functions Jobs

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42. Calendar Management

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low Demand
Here's how Calendar Management is used in Administrative Assistant/Technical jobs:
  • Provided phone coverage, calendar management, day-to-day correspondence, and travel arrangements.
  • Oversee departmental scheduling, calendar management, domestic and international travel.
  • Handled heavy calendar management and miscellaneous requests for 100+ employees/contractors.
  • Maintain calendar management for Director and Management Team using Outlook.
  • Calendar management, correspondence and scheduling meetings.
  • Perform payroll functions, data entry and control, travel arrangements, calendar management and meeting preparation, minutes and follow-up.
  • Supported the director with document proofreading, data collection, research assistance, travel arrangements, and calendar management.
  • Provided heavy calendar management for the CIO, Directors, and IT department.
  • Calendar management; meeting planning and scheduling; spreadsheet and report preparation.
  • Calendar management, travel arrangements, business process support to team including coordination of workspace, equipment and materials needed.
  • Calendar management for entire Demi-Grand Department in Outlook *Provides excellent customer service to labs and outside vendors *

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5 Calendar Management Jobs

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43. Osha

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low Demand
Here's how Osha is used in Administrative Assistant/Technical jobs:
  • Adhered to OSHA standards in a medical facility to guarantee a clean and safe environment for both employees and patients.
  • Maintained proper PPE at all times as well as OSHA/MSDS safety standards and basic on-site safety and first aid regulations.
  • Manage high volume of daily work including spearheading the Safety Committee and complying with ISO and OSHA policies and procedures
  • Assist in hiring and interviewing processes, Assure HIPPA and OSHA rules and regulations are being followed.
  • Certified with OSHA 30, first aid, and the supervisors course for lead training through
  • Prepared and disregard stains and reagents according to OSHA and CAP guidelines and regulations.
  • Assisted in veterinary procedures, Adhered to and implemented OSHA standards.
  • Manage Road Commission Safety programs, employee training and OSHA compliance.
  • Enforced OSHA regulations and standards for three clinical laboratories.
  • Ensured compliance with HIPAA, CLIA and OSHA regulations.
  • Trained employees on OSHA safety.
  • Inventoried and analyzed biohazardous material, and disposed of expired product according to OSHA and FDA requirements.
  • Completed necessary OSHA training courses, along with other work safety trainings.

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44. High Volume

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low Demand
Here's how High Volume is used in Administrative Assistant/Technical jobs:
  • Answered high volume of incoming calls, Responsible to enhanced customer relationships by responding to customer inquiries and resolved customers concerns
  • Analyzed and inputted high volume of data entry administering complex database system.
  • Managed high volume invoice process with internal (Accounts Payable) and external (vendors) stakeholders for payment and processing.
  • Handle a high volume of phone calls and interact with high level business leaders in a professional and effective manner.
  • Answered high volume of incoming calls relating to customer accounts, technical support and troubleshooting on products.
  • Received and screened a high volume of internal and external communications, including email and mail.
  • Answer high volume of calls with customer assistance and satisfaction.
  • Handled high volume of incoming calls while multitasking.
  • Managed and maintained a high volume modem database.
  • Scanned high volume of patient charts.
  • Supported the IT teams in 3 offices in order to maintain business continuity during the face paced, high volume moves.
  • Answered a high volume of incoming calls and provided information to hoteliers, colleagues and general public etc.
  • Answered a high volume multi-line phone system, and take detailed phone messages.

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2 High Volume Jobs

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45. Bank Deposits

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low Demand
Here's how Bank Deposits is used in Administrative Assistant/Technical jobs:
  • Cash handling/reconciliation/bank deposits, inventory, etc.
  • Interacted with customers and vendors through processing enrollments, payments, reimbursements, bank deposits and attending to inquiries or appointments.
  • Managed office appointment schedules, bank deposits, and met with clients on-site or in the office.
  • Process credit card and check payments/batches, make bank deposits, enter customer data.
  • Logged and submitted OTC cash logs and bank deposits.
  • Handled accounts receivable, prepared bank deposits.
  • Processed all checks and bank deposits daily.
  • Protected all Company assets, including inventory, cash, credit card drafts, bank deposits and equipment.
  • Make or ensure that bank deposits are made and deposit slips are picked up in a timely manner.
  • Assist with therapeutic sessions - Set up for therapeutic sessions - Organize/clean up play gymnasiums - Clerical tasks - Bank deposits
  • Assign work schedules and assignments for the technicians Supervise progress of technician assignments Process Invoices Bank deposits Provide general office duties.
  • Account Receivable Account Payable Creating Bank Deposits Collections Filing Customer Service Answering Telephones

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46. Lotus Notes

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low Demand
Here's how Lotus Notes is used in Administrative Assistant/Technical jobs:
  • Maintained databases for various departmental projects Created and manipulated data in the territorial Lotus Notes database which included address books and directories
  • Schedule appointments, conference rooms, and meetings and maintain supervisors calendar using Lotus Notes.
  • Processed and tracked over 900 administrative actions using IBM Lotus Notes.
  • Prepared letters, memos and other correspondence using Lotus Notes.
  • Supported 7 Managers; Maintained managers calendars via Lotus Notes.
  • Support for Lotus notes users.
  • Process expense reports/invoices Phones/Copies/Faxes/Order Supplies Special Reports (Excel, Word, Lotus Notes)

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47. Office Operations

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low Demand
Here's how Office Operations is used in Administrative Assistant/Technical jobs:
  • Ensured alignment of office operations, interfaced with various vendors, and developed and distributed correspondence
  • Directed day-to-day office operations, providing direct fundamental support to upper management.
  • Position was solely responsible for office operations, including all financial transactions.
  • Coordinated employee orientation, performance reviews, and managed office operations.
  • Facilitated development of office operations manual; trained new administrative personnel.
  • Supervised daily office operations and other administrative duties as required.
  • Supported all staff by organizing daily office operations.
  • Managed daily office operations and maintenance of equipment.
  • Assisted department head with day-to-day office operations.
  • Coordinate internal and external meetings, manage calendars, prepare travel arrangements and serve as coordinator for office operations and events.
  • Assisted with day-to-day office operations including payroll, accounts payable, accounts receivable, filing, and inventory of supplies.
  • Manage daily office operations and maintenance of equipment, maintaining accurate records for all business supplies.
  • Functioned as the lead secretary in all office operations of a major administrative office.
  • Prepared acknowledgment letters while working jointly with claims managers and claims counsel Developed and implemented procedures for office operations.
  • handled daily flow of office operations to keep the office running while manager was out making sales calls.
  • leave requests, payroll, employee requests and concerns) Supported daily office operations.

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1 Office Operations Jobs

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48. Administrative Assistance

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low Demand
Here's how Administrative Assistance is used in Administrative Assistant/Technical jobs:
  • Provided comprehensive administrative assistance to CTO and served as Project Manager for several critical software development and hardware projects.
  • Provided detailed administrative assistance and support providing Human Resources administration functions for an HR company for Allegheny County.
  • Provide customer service and administrative assistance throughout WIC operations.
  • Provided administrative assistance to the CTO, R&D Director, Asia Sales and Technology Team.
  • Provide administrative assistance to 1 division manager and his 4 district managers and their direct reports.
  • Provided administrative assistance to the Director of Roads, Grounds & Trails and Quality Control Manager.
  • Provided administrative assistance for accounting, manufacturing, sales and R&D departments.
  • Provide administrative assistance and technical support to clients in a web based environment.
  • Performed administrative assistance for the team as needed.
  • Provided administrative assistance to the IT Department and served as a back-up for the Administrative Coordinator and Administrative Manager when needed.

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1 Administrative Assistance Jobs

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49. Clerical Support

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low Demand
Here's how Clerical Support is used in Administrative Assistant/Technical jobs:
  • Provide administrative/clerical support to both Home Therapy and Chronic units of the Dialysis Center.
  • Assisted counselors and part-time instructors with day-to-day department operations and clerical support.
  • Provided administrative and clerical support to a staff of 10 engineering professionals.
  • Provide technical and clerical support for Regional Medical and Regional Pharmacy Directors.
  • Provided proficient and efficient clerical support to Pharmacy Technicians and Pharmacists.
  • Provided high level administrative and clerical support to Vice President.
  • Provide Clerical Support for Business Manager/Chief Financial Officer.
  • Provide clerical support to supervisor and manager.
  • Provide general administrative and clerical support including, mailing, scanning, faxing and copying to management
  • Provide personal clerical support to the department head and general support to the core group.
  • Provided clerical support to the law Administrator and other professional staff.
  • Provide clerical support to other departments.
  • Provided clerical support to I.T.
  • Assisted nursing staff by observing telemetry monitors and providing clerical support to the healthcare team in a clinical setting.
  • Supervised clerical support staff Developed control systems for tracking change notices and consultant submittals.
  • Work as clinical and clerical support for Partial Hospitalization Program "Bridges for Seniors".

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50. Confidential Information

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low Demand
Here's how Confidential Information is used in Administrative Assistant/Technical jobs:
  • Maintained confidentiality and professionalism in the handling of sensitive and confidential information and documents.
  • Process highly confidential information ranging from performance reviews and salary to client sensitive data.
  • Demonstrated experience handling sensitive employee relative matters and ability to handle confidential information appropriately.
  • Captured and entered confidential information into specific files and forms from recorded material.
  • Protected confidential information for management and distributed time sensitive morning reports.
  • Handled sensitive and confidential information professionally and inspired potential students.
  • Processed and audited confidential information pertaining to customers.
  • Handle policy holder's confidential information with discretion.
  • Regulated and Updated confidential Information of Inmates.
  • Handled sensitive and confidential information with discretion.
  • Maintain high level of confidential information.
  • Handled sensitive and highly confidential information.
  • Work with highly confidential information.
  • Handled confidential information and worked closely with the divisional dean to manage the administrative aspects of the division.
  • Handled the daily process of client intake and input confidential information.
  • Handle confidential information with utmost degree of professionalism and tact.
  • Tracked and followed through on confidential information (DCAs, promotions, merits and status changes).

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Administrative Assistant/Technical Jobs

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20 Most Common Skills For An Administrative Assistant/Technical

Database

10.4%

Data Entry

9.1%

Customer Service

8.5%

Appropriate Personnel

7.5%

Office Supplies

7.5%

Patient Care

6.3%

Travel Arrangements

6.0%

Phone Calls

5.9%

Financial Statements

5.1%

Expense Reports

4.7%

Powerpoint

4.3%

Purchase Orders

4.0%

Scheduling Appointments

3.4%

Information Technology

3.0%

Medical Records

2.8%

Technical Support

2.5%

Internet

2.4%

Insurance Companies

2.3%

Special Projects

2.2%

Meeting Minutes

2.0%
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Typical Skill-Sets Required For An Administrative Assistant/Technical

Rank Skill
1 Database 7.5%
2 Data Entry 6.6%
3 Customer Service 6.2%
4 Appropriate Personnel 5.5%
5 Office Supplies 5.5%
6 Patient Care 4.6%
7 Travel Arrangements 4.4%
8 Phone Calls 4.3%
9 Financial Statements 3.7%
10 Expense Reports 3.4%
11 Powerpoint 3.1%
12 Purchase Orders 2.9%
13 Scheduling Appointments 2.5%
14 Information Technology 2.2%
15 Medical Records 2.0%
16 Technical Support 1.8%
17 Internet 1.8%
18 Insurance Companies 1.7%
19 Special Projects 1.6%
20 Meeting Minutes 1.5%
21 HR 1.4%
22 Setup 1.4%
23 Word Processing 1.4%
24 Front Desk 1.3%
25 Scheduling Meetings 1.3%
26 Telephone Calls 1.2%
27 Computer System 1.2%
28 Special Events 1.2%
29 Monthly Reports 1.1%
30 Administrative Tasks 1.1%
31 Staff Members 1.0%
32 Troubleshoot 1.0%
33 Management System 1.0%
34 Sharepoint 0.9%
35 Conference Calls 0.9%
36 Computer Hardware 0.9%
37 Vital Signs 0.9%
38 Inventory Control 0.9%
39 Quickbooks 0.7%
40 Suite 0.7%
41 Administrative Functions 0.7%
42 Calendar Management 0.6%
43 Osha 0.6%
44 High Volume 0.6%
45 Bank Deposits 0.6%
46 Lotus Notes 0.6%
47 Office Operations 0.6%
48 Administrative Assistance 0.5%
49 Clerical Support 0.5%
50 Confidential Information 0.5%
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25,204 Administrative Assistant/Technical Jobs

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