Administrative assistant jobs in Tennessee - 731 jobs

Duration: 2-3 Months Qualifications: High School Diploma or GED required 1-3 years of experience in an administrative or site support role, preferably in construction or industrial environments Proficiency with Microsoft Excel and Microsoft Office applications Strong organizational skills and attention to detail Effective written and verbal communication skills Ability to manage routine tasks with minimal supervision Comfortable working in a fast-paced, field-based environment Description Track and report daily attendance and absenteeism for electrical craft employees Prepare and distribute daily or weekly attendance reports as required Take meeting minutes and assist with meeting coordination Assist with tracking, organizing, and filing electrical quality documentation Support the project team with general administrative tasks as needed Maintain organized and accurate records in accordance with project requirements GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws. JOB-10045628 GFCLW

Title: Document Control Specialist Duration: Roughly 5 months Until End of March Hours: 7-4 or 8-5, or 9-6 fully onsite Pay Rate: $28-$33/hour Requirements: 3+ years experience in a technical background relevant to facility systems, preventative maintenance or reliability Computer literate with Microsoft office suite & Sharepoint Strong communication skills written and verbal Understanding of policy documentation Day to Day: A client of Insight Global in the automotive industry is seeking a Document Control Specialist to assist with an initiative in the Facilities Engineering Group. This person will be responsible for helping update policy & procedure documentation for the business, relevant to the facilities engineering and facility maintenance team. This person will be 100% administrative in nature but should have technical aptitude foundationally relevant to preventative maintenance and reliability. This person will be reviewing policy to identify what is present, what is missing and what needs to be added to create standardization. This person will be working within Sharepoint & Microsoft office suite as their main forms of technology and should be technical apt with no training required on how to use these systems. This role is onsite Monday - Friday with flexible work hours between 7-9 start time and 4-6 end time.

Administrative & Marketing Assistant: Brentwood, TN Compensation: $30.00 - $35.00/hour (Part-Time) | $50,000 - $60,000 (Full-Time Salary) Schedule: Preferred Part-Time: Tues-Thurs, 9 AM - 3 PM (Flexible for Full-Time) Are you a mature, tech-savvy professional looking for a high-impact role in a fast-paced environment? TelForce is seeking a proactive Administrative Assistant who balances traditional administrative excellence with modern marketing flair. This is a role for someone who is organized, detail-oriented, and lives within a 30-minute commute of our Brentwood office. The Role: Admin Meets Marketing You will serve as a vital support hub for our Marketing and Sales teams, managing everything from contract workflows to social media presence. Document & Workflow Management: Manage Contracts and NDAs using PandaDoc. You will also handle document conversions in Adobe and maintain over 40 essential company documents. Creative Marketing: You will be the point person for Canva and Social Media graphics. This is a core requirement-you must be comfortable creating quick, engaging LinkedIn posts and graphics. Recruitment Support: Facilitate the onboarding process, including drafting offer letters and managing new hire forms. Experience with ATS (Applicant Tracking Systems) is a significant advantage. Data & Outreach: Build and maintain Excel contact lists, manage mass email follow-ups for trade shows, and use Text-Em-All for broad outreach. Lead Engagement: Utilize LinkedIn (and LinkedIn Recruiter) to manage outreach, follow up with leads via phone, and support light business development efforts. Top Qualifications Microsoft Power User: Strong proficiency in Excel, Outlook, and Word. You should be comfortable creating vCards and managing data-heavy lists. Creative Savvy: Canva and Social Media graphics experience is a MUST. * Tech-Forward: Adobe savvy and a willingness to learn/utilize ChatGPT/AI and AirTable (training provided). Operational Experience: Prior experience with PandaDoc (or similar e-signature tools) and Indeed is highly preferred. Communication: Excellent verbal and written skills; comfortable picking up the phone to follow up with leads. What We're Looking For Professional Maturity: A reliable, seasoned professional who can work independently. Organizational Mastery: The ability to multitask across different platforms while maintaining meticulous attention to detail. Ready to bring your tech-savvy administrative skills to our Brentwood team? Apply today!

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Verifying and updating record Processing orders Processing fingerprint card submissions Pulling, scanning, and inputting cards Other general administrative duties Qualifications High school diploma or equivalent

Title: Administrative Services Assistant Duration: Long Term Schedule: Monday-Friday 8:00 a.m. - 4:30 p.m. On-site at headquarters in Nashville Description: Responsibilities may include: Verifying and updating criminal histories Processing expungement orders or final dispositions Processing fingerprint card submissions Pulling, scanning, and inputting cards Other general administrative duties

A global supplier of industrial machinery is currently seeking a motivated Sales & Administrative Assistant to support their office in the Nashville, TN area. This is a full-time and direct-hire role with competitive benefits packages. Sales & Administrative Assistant Responsibilities Include: Handle and prepare quotes and purchase orders Answer questions and inquiries regarding purchase orders and shipping Support marketing duties including trade shows, advertisement, social media etc. Order and maintain office supplies Process invoices Manage travel schedules and hotel reservations Organize company events and catering Other duties may be assigned Sales & Administrative Assistant Qualifications Include: Minimum high school diploma or GED is required At least 1-3 years' work experience in administrative experience Good computer skills and experience in Microsoft Office applications, especially Excel, preferred Good communication and collaboration ability in a multicultural environment Ability to multi-task, manage time well, and work independently While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 25 pounds, lift in excess of 25 pounds with a lift assist, climb stairs, use hands to handle or feel parts/equipment, reach with hands and arms, stoop, kneel, crouch, bend at the waist, talk and hear. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision. Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you're a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates. We prioritize direct applicants; third-party resumes may not be reviewed.

Project Coordinator (Construction / Project Support) Location: Hendersonville, TN | Full-Time About the Role We are seeking a highly organized Project Coordinator with strong attention to detail to support Project Managers and field teams across active construction projects in Hendersonville, Tennessee. This role is critical to project execution and focuses on coordination, documentation, purchasing, equipment logistics, reporting, and closeout support. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced construction environment where accuracy and follow-through are essential. Key Responsibilities Project Setup & Mobilization • Prepare all up-and-coming job folders and project documentation with a high level of accuracy • Assist Project Managers with project mobilization and demobilization activities Purchasing & Vendor Coordination • Obtain a minimum of three vendor quotes for equipment rentals and jobsite services • Create, distribute, and manage purchase orders (POs), ensuring accuracy and proper documentation • Maintain and reconcile PO logs with eCMS committed cost reports • Collect and track expense and Comdata receipts and reconcile all costs accurately Equipment & Rental Management • Build and maintain the equipment schedule (“Equipment Bible”) with precise tracking • Coordinate delivery and pickup of rental equipment through vendors and online portals • Prepare individual equipment rental POs (one PO per rental item, per vendor contract) • Maintain detailed equipment rental logs, ensuring data accuracy and completeness Submittals & Documentation • Assist with the submittals process, tracking all documents through completion • Maintain accurate and up-to-date submittal logs throughout the project lifecycle Project Closeout Support • Assist with collecting and organizing closeout documentation, ensuring completeness and compliance • Prepare startup and turnover documentation for Superintendents and customers Reporting & Financial Support • Assist in preparing monthly project status reports, reviewing cost data for accuracy • Reconcile cost reports and resolve open or outstanding items Subcontracts & Labor Tracking • Support drafting and processing subcontracts with attention to detail • Maintain accurate daily and weekly labor timesheets and logs Procore & Systems Management • Manage Procore workforce planning data, ensuring personnel records, certifications, and training information are current and accurate Additional Support • Assist with meetings, drawing distribution, safety documentation, and project preparation tasks Required Skills & Qualifications • Experience in construction project coordination or administrative support • Strong attention to detail and accuracy, especially with documentation, purchasing, and cost tracking • Excellent organizational and time-management skills • Ability to manage multiple projects and deadlines simultaneously • Strong written and verbal communication skills • Experience with Procore or similar construction management software preferred

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Mohr Partners, Inc. is looking for a qualified individual to join our Lease Administration team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients. Essential Functions • Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client • Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management • Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients • Client/vendor/landlord relationship management • Review CAM and other escalations & real estate tax invoices • Review data entry, validation, and management of lease documents • Review rent variance analysis and rent payment processing • Review Subtenant account management, and billing/collections of third-party tenant rents • Continuous monitoring, tracking, and reporting of critical dates to client. • Streamlining current process and driving efficiencies • Approach client and key stakeholder interactions with a Customer First Mindset • Ensure date integrity • Set-up and maintain reminders for portfolios. • Create and conduct audit/year-end reconciliation functions along with tracking savings. • Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies. • Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc. • Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information. • Establish and maintain relationships with both internal/external clients. • Assist in new client set-ups (when needed). • Review abstracts prepared by other team members. • Review client estoppels and provide comments on issues or errors (if applicable). • Assist in additional department related projects as requested. • Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications • Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests. • Other duties as assigned. Education & Experience • Qualifications: Any Graduation • Years of Experience: 2 - 4 Years • Visual Lease, Pro Lease, Lease Harbor, Tango, Lease Accelerator and/or Co-Star experience preferred • Proficient with Microsoft Office Suite (Word, Excel, Power Point) Certificates and/or Licenses • n/a Other Skills & Abilities • Excellent written and verbal communication skills. • Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. • Ability to effectively present information. • Ability to work independently and within a team to build relationships and interact effectively with business partners and clients. • Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload. • Understanding of and commitment to client services. • Willingness to take on new challenges, responsibilities, and assignments. • A desire to work within a diverse, collaborative, and driven professional environment. Physical Requirements • Involves work of a general office nature, but is conducted remotely. • Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day • Regularly required to talk, hear, and use hands and fingers to write and type • Ability to speak clearly so others can understand you • Ability to read and understand information and ideas presented orally and in writing so others will understand • Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays.

Hours: 7AM - 7PM The Emergency Room Secretary shall be responsible for the data entry of emergency room patients during treatment. The secretary serves as the central focal point connecting the nurse and physician in the chain of care to expedite the evaluation, testing, and disposition of the EC patient. General Responsibilities: Assists with tracking emergency room patients during treatment and enters ordering information into the computer system. Verifies orders. Answers telephone calls appropriately and efficiently. Directs patients to the proper area for treatment as needed. Utilizes equipment available in EC for extending the continuum of care (i.e. fax machine, copy machine, telephone)

Title: Temporary - Administrative Associate will provide administrative support for the Southeast Campus Information Desk. ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Greets various visitors and prospective students by providing information or routing them to the appropriate person. Appropriately answers questions about the college and the Southeast Campus. Demonstrates exemplary and friendly customer service when corresponding to various types of inquiries either by phone, email, or in person. Receive lost and found items and place them safely in storage. Maintains a clean and safe work environment within the Information Desk Issues Student ID cards. Assists with Southeast Campus events including check-ins and faculty support. Assists in the set-up of events on campus if needed. Accepts and distributes deliveries to faculty and staff. Directs facility requests and issues to maintenance (vendors and large deliveries). Maintains and orders office supplies and other materials as needed. May supervise student workers. REQUIRED QUALIFICATIONS High School Diploma Two (2) years of relevant experience PREFERRED QUALIFICATIONS One (1) year of experience working in a higher education setting Familiarity with Slate, Banner, Dynamic Forms, DocuSign and other web-based systems KNOWLEDGE, SKILLS AND ABILITIES Proficient in Microsoft Office applications. Effective interpersonal and communication skills. Knowledgeable of College policies, procedures, and operations of Southeast Campus. Knowledge of emergency procedures and the ability to respond to emergency situations appropriately. Ability to work independently and demonstrate initiative. Ability to manage a high-volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines. Ability to work some evenings and weekends as required. Open Until Filled: Yes Work Hours: Up to 28 hours per week Rate of Pay: $17.50 per hour Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Job DescriptionSalary: Depending on Experience As the Administrative Scheduler you will assist with scheduling a team to the customers location to assess the work that would need to be completed. If you are organized, have outstanding customer service skills, and stive to assist others in their time of need you could thrive in this environment! Key Responsibilities Provide customer service and act as liaison between Customers and Production staff. Perform detailed and accurate data entry. Receive incoming calls about past services, follow ups on current projects, general inquiries about business and other routine communications. Collaborate and assist with other departments, as needed. Position Requirements High school diploma/GED (preferred) At least 2 years of customer service and/or office-related experience Prior customer service experience Ability to multitask and to remain detail orientated Knowledge of local geographical area is preferred Must be knowledgeable in relevant computer applications Skills/Physical Demands/Competencies This is a sedentary role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary.

Full-time Description eCard Systems is the leading manufacturer of physical gift cards supplying over 50,000 small merchants across the US and Canada via its partnerships with leading “point of sale” (POS) solutions providers such as Square and Toast. Role Description We are seeking an organized and positive Administrative Assistant to provide support to our Accounting department. This role excellent communication and organization skills, the ability to handle confidential financial information, and Excel skills. Work Location: Brentwood, TN. This is a fully onsite position. Work Hours: 40 hours a week, Monday-Friday. Office hours are 8am-5pm. Wage: $21-22 depending on experience. Tasks may include: Performs basic office tasks, such as filing, scanning, shredding documents, processing the mail, and answering phones, etc. Customer Service - Handle phone calls, voicemails, and emails related to billing inquiries, payment issues, and account updates. Identify and manage duplicate customer accounts, ensure accurate records, and update financial data as needed. Prepare, send, and track DocuSign documents for new customer agreements. Process customer payments, update billing information, and send requested invoices. Contact customers regarding updating expiring credit card or invalid payment information. Why Join eCard Systems? At eCard Systems, we prioritize the well-being and satisfaction of our team. When you join us, you're not just starting a job-you're joining a company that values you. Here's what we offer: 100% Employer-Paid Health Insurance Option Dental and Vision Insurance Company-Paid Life Insurance Short-Term Disability Insurance Paid Time Off, Sick Leave, and an Extended Sick Bank Health Savings Account (HSA) 401(k) Retirement Plan Free Lunch Every Wednesday Fun Company Events - (Holiday Party & Summer Picnic!) Requirements Skills · Dependability and Teamwork · Problem-solving · Excellent time management and organization · Confidentiality · Excellent verbal and written communication skills · Customer service · Integrity · Willingness to learn · Attention to detail · Strong numeracy and analytical skills. Education and Experience Requirements: · Previous office experience · Hands-on experience with spreadsheets · Data entry experience · Confidence in working with large Microsoft Excel and CSV files; formulas, custom sorting, conditional formatting and more. · NetSuite experience preferred eCard Systems participates in E-Verify and will provide the federal government with the Form I-9 information of hired employees to confirm they are authorized to work in the US. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Maryville R-II School District is seeking an office manager for ourelementary school. If interested or to apply please visit our website at ************ maryville. k12. mo. us/

Secretary Clerk Job Family/Function:10 - Other Support Services\Other Support FLSA:Non-Exempt Grade Ladder:MNPS Support Hourly Pay Grade:MNPS.SCH004-H Duration (days/year):200/220/260 We Are Team MNPS Metro Schools is one of the largest and most diverse school districts in the United States. Our teachers and staff educate more than 80,000 students in Metro Nashville-Davidson County, preparing them to excel in higher education, work, and life. Our district implements some of the most innovative reform strategies in the nation. We seek to partner with highly effective, engaging teachers, teacher leaders and support staff with a passion for urban education and a go-getter spirit as we strive to become the highest-performing urban district in the nation. Whether you are a teacher, an administrator, or a potential support staff employee, if you want to make a difference, we want to hear from you. Job Summary Answers inquiries and provides information to the general public, customers, visitors, and other interested parties regarding activities conducted at establishment and location of departments, offices, and employees within the organization. Oracle Test What you will do Operates telephone to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments. Greets persons entering establishment, determines nature and purpose of visit, and directs or escort them to specific destinations. Performs administrative support tasks, such as proofreading, transcribing handwritten information, or computers to work with specific programs, invoices, spread sheets, or other documents. Communicates with customers, employees, and other professionals to answer questions, disseminate or explain information, take orders, and address complaints. Reviews files, records, and other documents to obtain information to respond to requests. Provides information about establishment, such as location of departments, classes, or offices, employees within the organization, or services provided. Opens, sorts, and routes incoming mail, answers correspondence, and prepares outgoing mail. Maintains and updates filing, inventory, mailing, and database systems, either manually or using a computer. Education Qualifications High School Diploma or GED Required Experience Qualifications Two years' applicable experience Required Equivalency Starting At: $20.45 Salaries are determined by factors relevant to the position which may include education, experience, and other qualifications. Final compensation decisions are made at the discretion of MNPS in alignment with organizational policies and procedures. The stated salary range for certificated teaching positions is calculated based on 201 days and should be viewed as a reference. All provided salary ranges serve as a general guideline. More information on salaries and pay tables can be found here . Metropolitan Nashville Public Schools is an equal opportunity employer committed to promoting diversity, inclusion, and equal opportunities for all individuals. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, gender identity or expression, marital status, veteran status, sexual orientation, or any other characteristic protected by law. Metropolitan Nashville Public Schools is dedicated to creating an inclusive work environment that reflects the diversity of our global community. We strive to treat all employees and applicants with respect and fairness, and we make employment decisions based on merit, qualifications, and business needs. The American Disabilities Act (ADA) requires MNPS to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

As a Design Assistant, you will support the design & development teams through preparing detailed spec sheets & CAD requests, sample management & shipping, and through day-to-day administrative support. In working closely with senior designers & design directors, you will gain advanced knowledge of the footwear design and construction process, while contributing innovative ideas to enhance product appeal. The ideal candidate will have a strong interest in footwear and demonstrate an innovative mindset. The candidate will also exhibit excellent teamwork skills and have a pro-active approach to tasks and problem-solving, all while maintaining adaptability in a fast-paced environment. Job Responsibilities Sample & SKU Management: * Create and maintain seasonal SKU charts for each brand * Maintain communication with factories/vendors regarding sample status to ensure timelines are being met * Organize incoming sample inventory and maintain sample room organization * Support cross-functional communication between product, marketing & sales: Facilitate sample requests from marketing & sales teams, order, track & organize incoming samples, ship/pass all samples to necessary team members. Design & Product Development Support: * Prepare detailed spec sheets & technical packages and send to necessary overseas development teams * Prepare colorways & generate CAD requests * Assist in preparing CAD deck presentations/line sheets for internal & customer meetings * Prepare all CADs to send to marketing team for catalog layout * Assist design team in creating product mockups using AI software * Support design/development team in creating & maintaining seasonal, brand specific material lists, coordinating with the development team to order sample materials as necessary. Administrative Support: * Coordinate international & domestic sample shipping, to include: gathering & packing any samples to overseas factories, showrooms, internal teams or customers, creating shipping labels & commercial invoices, tracking all incoming shipments, communicate/coordinate with imports team and shipping companies in the event any shipment is delayed or held in customs, unpack & organize incoming sample shipments Job Requirements * Bachelor's Degree in Fashion/Apparel Design, Product Design or related field * 1-2 years of experience in footwear, apparel or accessory design preferred (internships in these fields are acceptable) * Technical proficiency in design software such as Adobe Illustrator & Photoshop * Proficient in PowerPoint & Excel * Experience with AI design software is a plus An ideal candidate will exhibit the following: * Eagerness to learn the technical process of footwear design & construction * Excellent ability to collaborate & communicate with cross-functional teams, supporting fellow design/development team members * Adaptability in a fast-paced environment with the ability to multi-task and prioritize tasks while managing timelines/deliverables * Pro-Active approach to tasks and problem-solving * Strong Organizational skills & excellent attention to details * Creativity & the ability to translate footwear trends & market insights into innovative design concepts for the GBG portfolio of brands * Innovative & trend-forward mindset #LI-JS2