Explore Jobs
Find Specific Jobs
Explore Careers
Explore Professions
Best Companies
Explore Companies
Administrative Assistant Jobs in The Woodlands, TX
- 796 JobsAll
Administrative Assistant
Executive Assistant
Executive/Personal Assistant
Office Assistant
Billing/Administrative Assistant
Corporate Administrative Assistant
Assistant
Customer Service Administrative Assistant
Senior Administrative Assistant
Coordinator Assistant
Secretary
Studio Assistant
Executive Administrative Assistant
Bilingual Administrative Assistant
Administrative Project Assistant
Executive/Personal Assistant
Strategic Office Support
Administrative Assistant Job In Houston, TX
We're hiring an Executive/Personal Assistant! As the Executive/Personal Assistant to our CEO (Steve Cela) and Sales Director (Sarah Newby), you'll directly contribute to the explosive growth of Strategic Office Support. MUST LIVE IN HOUSTON, TEXAS Role: Join the momentum at Strategic Office Support, where our explosive growth is fueled by our commitment to always deliver on our promises. We're on the hunt for a passionate and detail-oriented Executive/Personal Assistant to be the right-hand to our CEO and our Sales Director. If you're (1) committed to going above-and-beyond, (2) excited by varying projects with no day looking the same, and (3) love working with a tight-knit team, this role may be for you. As the Executive/Personal Assistant to our Houston-based Leadership, you'll be at the heart of SOS. Recognized on the Inc. 5000 List of Fastest Growing Companies, SOS has experienced 1192% growth over the last 3 years. Your mission: to pave the way for continued growth of SOS. Time is the most valuable resource for our CEO and Director. In this role, your support with executive and personal tasks is essential, allowing the executives to concentrate fully on driving the business forward. You will serve as one of the primary gatekeepers to the company's CEO and Sales director (two individuals). If you thrive in a fast-paced setting and if you want real experience growing a company, this is your chance to make your next big career move! Responsibilities: Manage calendars with precision, ensuring seamless scheduling of business meetings, travel, personal appointments according to executive's preferences Proactively plan and organize calendars 3 months in advance. Anticipate the executive's needs by identifying potential conflicts and proactively updating stakeholders. When working on a long-term project, ensure Monday.com is updated with the most current information by EOD Prepare and refine reports and documents with meticulous attention to detail Prepare executives for meetings by providing agendas, background information, and necessary materials. Act as a gatekeeper and facilitator to protect the executive's time while maintaining accessibility for key stakeholders. Monitor CEO and Director's emails Draft, proofread, and edit correspondence on behalf of the executive with impeccable accuracy and tone Ensure written communication is clear, concise, accurate, and free of grammar errors Responds to CEO and Director in Teams within seconds to 2 minutes during normal business hours. Attend all group meetings with/for executives and take notes, as needed Handle vendor, client and personal friend/family inquiries and correspondence with professionalism, balancing clarity and empathy in responses Plan and manage complex travel arrangements, ensuring logistics run flawlessly Ensure travel is booked well in advance and reservations are confirmed and reconfirmed Organize events, meetings, and off-sites while maintaining a commitment to high standards Handle personal matters and errands Manage dry cleaning, mail, packages, and package returns as necessary Assist with CRM (HubSpot) maintenance Assist with social media video filming and social media management Coordinate daily tasks and follow-ups within the company Special projects as assigned Requirements: Must be available to work in person Monday-Friday Willing to be on-call, as needed Willing to be available outside of "working hours" Proven track record as an Executive Assistant or in a similar high-level support role in a fast-paced, growing organization such as Chief of Staff, Operations Manager, or General Manager in a smaller business Experience as a personal assistant is a plus Occasional travel to events and meetings as needed, may include international travel Strong project coordination skills with the ability to multi-task effectively Strong organizational and time management skills; Process-driven Ability to thrive in a dynamic and fast-paced work environment, adapting to changing priorities and demands. Technologically proficient. Experience with HubSpot and Social Medial Channels (YouTube, Instagram, LinkedIn) is a plus A proactive attitude and willingness to take on new challenges Exceptional attention-to-detail and diligence to deliver on promises Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Paid time off Vision insurance Schedule: Monday to Friday On call Work Location: In person$52k-78k yearly est. 18d agoSenior Administrative Assistant
ABIP CPAs & Advisors
Administrative Assistant Job In Houston, TX
At ABIP, our mission is to help our clients accomplish their goals by providing a wide variety of quality services. As Executive Assistant, you will provide administrative support to the Partners and Managers assisting with calendar management, paperwork processing, event coordination, meal planning, and general office support. Job Responsibilities Include: Analyze, maintain, and regularly disperse monthly project due date lists Follow up meetings and confirmation with managers that tasks are addressed by due dates Monitoring staff and managers work flows to ensure work is not stale Active participant in team meetings and activities Communication with clients via email and phone calls Special projects and reports as requested Provide backup support to other department admins Perform various other administrative tasks for the office as required Qualifications: High School Diploma or GED required. Associate degree desired At least 3 years of experience providing administrative support to a public accounting firm Skills Abilities: Proficiency with Microsoft Excel, Word Demonstrated documentation, project management, organizational skills, and attention to detail Ability to balance multiple client projects and other responsibilities Professional demeanor and strong communication skills, both written and oral Ability to interact and communicate effectively with all levels of engagement management and client personnel Able to work independently as required What you can expect ABIP to offer you We know what employees want-work/life balance, career growth opportunities, and competitive total compensation packages. ABIP offers the benefits of an established company with the perks of a growing company and the ability to be part of a team where you are not just a number! With us, you can make a difference, feel appreciated, and work towards your personal goals. Schedule Monday to Friday On-site Benefits Overtime eligible Bonus eligible Paid time off Summer & Winter work hours$40k-53k yearly est. 22d agoCorporate Administrative Assistant
Xclusive Trading Inc.
Administrative Assistant Job In Sugar Land, TX
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Reviewing property leases Tracking acquisition schedules and ensuring deadlines are met with proper documentation Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite -Specifially advanced in Excel Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills$35k-45k yearly est. 14d agoAdministrative/Customer Service Assistant
Hire-Authority
Administrative Assistant Job In Houston, TX
Our client is searching for an Administrative/Customer Service Assistant for their company located in Sugar Land. The salary range for this position is $45,000-$50,000 per year. Duties/Responsibilities: Communicate with customers and process customer orders which may include data entry, printing, scanning, proofing, emailing, etc. Create memos, e-mails, spreadsheets, and presentations as requested. Coordinate documentation and information between customers and sales/marketing personnel. Assist with daily shipping of small products via Fed-Ex and USPS. Notify customer with shipping information (product description, tracking information, etc.). Provide status reports to management and the department as needed. Assist in other special assignments as needed. Requirements: At least 1 year of administrative or customer service experience. Strong Microsoft Office skills. Excellent organizational skills. Professional demeanor and excellent communicator (verbal and written). If you are interested in this position, please apply on-line or e-mail your resume to ************************.$45k-50k yearly 15d agoExecutive Personal Assistant
Set Apart Workforce Solutions
Administrative Assistant Job In Houston, TX
Job Title: Executive Personal Assistant Employment Type: Full-time, Direct-hire A luxury, upscale interiors brand is seeking a proactive and highly organized Executive/Personal Administrative Assistant to support the owner. This role is ideal for someone with minimum 2-5 years of administrative experience who thrives in a fast-paced environment that requires a high level of professionalism and discretion, managing both professional and personal support tasks. Key Responsibilities: Coordinate and manage the owner's calendar and daily schedule Arrange travel, including flights, lodging, and ground transportation Assist with onboarding new team members (materials, scheduling, internal coordination) Handle various personal administrative tasks as needed Monitor and prioritize emails and communication on behalf of the owner Maintain confidentiality and discretion at all times Qualifications: 2-5 years of experience in an administrative or executive assistant role Exceptional organizational and multitasking skills Tech-savvy: proficient in Microsoft Office Suite and scheduling tools Strong written and verbal communication skills with polished, professional demeanor Ability to work independently and anticipate needs Reliable and punctual, with a strong work ethic and commitment to excellence Prior experience supporting a business owner or executive preferred Our client offers a comprehensive benefits package and opportunities for growth with an established, expanding company.$52k-78k yearly est. 1d agoAdministrative Assistant
Houston City Personnel
Administrative Assistant Job In Houston, TX
Located in Central Houston. M-F 8-5pm in the office. No remote days. Administrative Assistant projects. Event planning checking mail/packages Ensuring the kitchen and general office areas are clean, organized and fully stocked. Vendor relations/office equipment Documentation, scanning, filing, data entry and assisting with travel arrangements and calendaring. Floater to assist other departments with special projects. Helpful, high energy, strong communication skills, organized and eager to learn. MS Office$30k-40k yearly est. 4d agoProject Administrative Assistant
Clayton Services
Administrative Assistant Job In Houston, TX
Clayton Services is searching for a Project Administrative Assistant to join a thriving company in Houston, Texas. The Project Administrative Assistant will be responsible for providing administrative support to the project team to ensure the successful delivery of projects and meeting or exceeding goals through effective process management and client-partner relationships. Job Type: Temp-to-Hire. Pay Rate: $24.00 - $30.00 per hour. Benefits: Medical, Dental, Vision, and PTO are available after the temporary period is successfully completed. Project Administrative Assistant Responsibilities: Provides comprehensive administrative support to service departments. Collaborate with field staff and project teams to ensure all resources and requirements are met for a successful project site operation. Assist Project Managers by creating necessary meeting forms and supporting documentation. Enter field personnel hours and per diem into the payroll system accurately. Process and manage expense reports for management to review. Partner with HR and safety departments to onboard new hires and manage the offboarding process for departing employees. Schedule, prepare for, and actively participate in all project meetings. Work alongside Project Managers to address and resolve client and vendor escalations. Maintain and organize departmental records and files. Oversee office activities and logistics to ensure smooth departmental operations. Project Administrative Assistant Skills and Abilities: Excellent verbal and written communication skills. Ability to work on numerous projects at once and multi-task. Possesses strong organizational skills and attention to detail. Ability to engage with external and internal stakeholders. Project Administrative Assistant Education and Experience: High School Diploma or equivalent. 2+ years of administrative or clerical experience. Project Administrative Assistant - Immediate need. Apply today!$24-30 hourly 1d agoPractice Assistant
Yetter Coleman LLP
Administrative Assistant Job In Houston, TX
Yetter Coleman is looking for an energetic, enthusiastic Practice Assistant to join our special firm. The Practice Assistant will work closely with our Office Manager and our IT Team to provide legal secretarial and administrative support to multiple attorneys. The Practice Assistant provides support during trial and appeals. Roles and Responsibilities: Prepare and edit legal documents, including documents for filing. Organize and maintain case files. Manage and maintain calendars and deadlines for multiple attorneys. Schedule and coordinate meetings and conferences. Process new client/matter intake and set up. Enter billable time for our timekeepers. Process expense reports. Manage email traffic for assigned partners. E-file documents in Texas state and federal courts. Create tables of contents and tables of authorities Make travel arrangements for team members. Assist with case-related assignments when needed. Perform conflict searches for new matters and lateral hires. Assist at local and out of town trials. Assist with other duties as required. Minimum Qualifications Previous law firm experience is required. Flexibility to work overtime. Travel required during trial. Previous trial or appellate experience required. Ability to handle confidential matters and information with discretion and diplomacy. Proficient organizational skills and time management skills with the ability to successfully manage multiple tasks with multiple priorities in a high-volume, high-energy environment. Strong verbal, written, and interpersonal communication skills with the ability to create and maintain solid working relationships across the firm. Ability to lift 25 lbs. Preferred skills: Time Entry for Billable Timekeepers Microsoft 365 Outlook, Word, Excel, Adobe iManage experience (preferred) SharePoint experience (preferred) Calendar/docket software experience (BEC preferred) Teams (preferred) Thomson Reuters Drafting Assistant (preferred) Westlaw and Best Authority$111k-153k yearly est. 19d agoAdministrative Assistant
General Staffing
Administrative Assistant Job In Houston, TX
🚫 PLEASE READ CAREFULLY BEFORE APPLYING🚫 Administrative Assistant 📍 Hybrid - South Houston (only 2 days/week in-office) (will be moving to North Houston in 6-12 months). 💼 Full-Time | $30,000 year 🕒 Office closed on Fridays - Enjoy 3-day weekends every week! Our client is a dynamic company seeking a detail-oriented and proactive Administrative Assistant to join their team in a hybrid role. This is a full-time position with responsibilities spanning various administrative duties, including accounts receivable/accounts payable, invoicing, front desk operations, and more. It's an excellent opportunity for someone who enjoys multitasking in a busy office environment and is eager to contribute to a growing company. What You'll Be Doing: Collecting Payments from clients Invoicing Perform data entry with accuracy, ensuring timely updates to the company system Manage the front Desk and answer incoming calls What We're Looking For: Strong organizational skills and ability to manage multiple tasks Clear and professional communication, both written and verbal Comfortable with basic administrative and office tasks (e.g., answering phones, filing, etc.) Ability to maintain accuracy while performing data entry A team player with a positive and flexible attitude Experience with QuickBooks is requiered Previous administrative experience preferred, but not required Willingness to learn new skills and adapt to evolving tasks Additional Details: Location: South Houston (office moving to North Houston within 6-12 months) Schedule: Hybrid - 2 days in-office, 2 days remote. Office is closed Fridays! Reports to: Chief of Staff Growth Potential: Opportunity for learning in a supportive environment Candidate must be allowed to work legally in the US English C1+ requiered (Advanced Professional) If you're looking for a role that offers a mix of administrative responsibilities, front desk management, and a consistent long weekend every week, this is the perfect opportunity for you!$30k yearly 9d agoExecutive Financial Assistant
Addison Group
Administrative Assistant Job In Houston, TX
Administrative Support: Manage the CAO's calendar, schedule meetings, and coordinate with other groups. Handle incoming communications, including emails and phone calls, and prioritize responses. Prepare and organize documents for meetings and presentations. Coordinate approval and tracking of vendor invoices. Maintain confidential documents, files and records. Meeting Coordination: Arrange and coordinate meetings, including assistance in preparing agendas. Ensure meeting rooms are prepared and equipped with necessary materials. Document Preparation and Communication: Assist in the preparation and proofreading of financial statements, reports, and other documents required for SEC filings, including Forms 10-K, 10-Q, and 8-K. Assist in the preparation of memorandums correspondence, reports, and presentations. Assist in the preparation of Board of Director materials. Communicate effectively with internal and external stakeholders. Serve as a liaison between executives and other staff members.$35k-42k yearly est. 15d agoLitigation Secretary
Consilio LLC
Administrative Assistant Job In Houston, TX
Consilio is seeking a Litigation Legal Secretary for the Houston office of a top 100 ranked litigation/trial firm. Ideal c andidates have 3-12 years' litigation experience supporting five or more attorneys simultaneously in an AML top 100 firm. Also must possess demonstrated skills in ECF filing in State and Federal courts, docket calendaring, preparing and managing tables of contents and tables of authority, and litigation procedures. Experience with managing federal court cases is a plus. Superior communication and organizational abilities, be a self-starter and detail-oriented, have an enthusiastic and energetic team attitude, be able to travel locally and out of state to attend trials, and work extended hours when necessary. Poise and the ability to thrive in a challenging environment is essential. Strong proficiency in Microsoft 365 Word, Excel, and PowerPoint. Location: Houston Reports to: Secretarial Supervisor / Firm Administrator FLSA Status: Non-exempt Hybrid: 4 days in / 1 remote (after 90-day probationary period) Hours: 8:30 a.m. - 5:00 p.m. Competitive salary and benefits package ELS Consilio Direct Hire Division staffs positions for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to **************** to view job opportunities within our company. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.$28k-37k yearly est. 8d agoExecutive Administrative Assistant
SWE Homes, LP
Administrative Assistant Job In Houston, TX
Job Title: Executive Administrative Assistant (Bilingual in Spanish Preferred) Reports to: CFO Compensation: Salary with annual bonus potential SWE Homes is a Houston-based real estate and investment company located near the Galleria area. We have been in business for more than 35 years. Our company has excelled in various facets of real estate, offering a diverse range of properties, including homes, expansive land, and commercial properties throughout Texas. We currently have 1,800 properties for sale or lease. Executive Administrative Assistant Overview This individual will assist the CFO with routine and advanced administrative tasks. We're looking for a driven person who can read and understand complex real estate documents and contracts. The ideal candidate is smart, analytical, a quick learner, meticulously organized, and thinks creatively while providing efficient administrative duties in a busy office environment. We want someone who takes the initiative, responds effectively as needs arise, demonstrates good judgment, has a positive attitude, is reliable, and is committed to their work. Executive Administrative Assistant will: •Act as an administrative liaison among executives, 125 employees, and other external business contacts in a fast-paced environment, displaying excellent communication and verbal skills. •Assist in negotiating property acquisitions, proofreading and reviewing legal documents that include sales agreements, comparable valuations, and other documents associated with transactions involving property and loan purchases. •Network and interact with external business contacts, including brokers, real estate companies, banks, lawyers, mortgage companies and/or title companies, etc. •Must be able to follow up and follow through on work assignments. •Assist with coordination, planning, and tracking of projects to ensure deadlines are met. •Help conduct real estate research using the internet, mortgage and property loan information, title/lien search or other sources and provide a synopsis of the results. •Assist the CFO with daily duties such as scanning, emailing, proofreading legal documents, creating reports, general correspondence, scheduling meetings, travel arrangements, and additional office duties as assigned. •Be attentive to the individual work needs of the CFO and keep his workspace neat and organized. •Please be aware that this role requires a flexible individual who is open to working on evenings and weekends to meet the demands of the CFO's business needs. Qualifications and Requirements: •Three to five years of high-level executive administrative experience. •Bachelor's degree (preferred). •Experience in real estate investment, the mortgage loan industry, and or in environments focused on consumer finance or acquisition of property and mortgage loans. •Preferred but not required: Fluent bilingual in Spanish with the ability to speak, read, and write would be ideal. •Strong analytical skills, excellent customer service, and professional phone etiquette. •Strong attention to detail in areas of spelling, grammar, punctuation, and proofreading. •We need someone who can inspire and motivate others with their high energy level. •Ability to multi-task and prioritize projects and deadlines while remaining flexible to change. •Must have a high degree of urgency, responsiveness, and be open to new ideas and eager to grow. •Type 60+ wpm. Employer MUST BE ABLE TO PASS BACKGROUND CHECK SWE Homes, LP., is an Equal Opportunity Employer$33k-49k yearly est. 10d agoAdministrative & Billing Assistant - Corporate Healthcare Law Firm
The Law Office of Huynh & Huynh, PLLC
Administrative Assistant Job In Houston, TX
About the Role: We're a fast-growing, high-performing healthcare law firm looking for an exceptionally organized and detail-obsessed professional to handle time entry, billing, collections, and client invoicing in Clio and Outlook. This is not a passive admin role, you'll be critical to keeping our attorney on track, ensuring clients are billed correctly and promptly, answering calls with polish, managing calendars, assisting with marketing, and helping with the firm's relocation. Responsibilities Answer phones, set up and confirm appointments- excellent phone voice and grammar required Ensure timely processing of invoices Work fast, stay focused, and own your workflow Be highly reliable and trustworthy Have strong follow-through, even when juggling multiple tasks Set up and maintain files Assist with legal documents Collaborate with team members on various administrative tasks Bonus if you: Have social media or marketing coordination experience Have billing or collections experience in professional services Are proactive- we value people who spot problems and solve them Are confident using Clio, Outlook, Excel, and task trackers Perks: Paid sick time, paid holidays, paid vacation (after tenure) Direct work with attorney (mentorship potential) Career growth in law, compliance, and healthcare Help shape the new law firm space we're moving into To Apply: Email your resume with your expected hourly rate Include a brief paragraph on why you're the right person for this role Be ready to complete a short skills test$24k-39k yearly est. 5d agoOffice Assistant
R.A.K.I. Group, Inc.
Administrative Assistant Job In Houston, TX
$18 hr. starting salary, Monday - Friday 8am-5pm (1 hour lunch). *Must be able to type at least 40 WPM and be able to generate excel sheet reports quickly* * Responsibilities Answer phones and direct calls with a positive attitude and an energetic work ethic Create reports using Excel, Word, etc. Invoicing and payment collection Logistics coordination with sales department and warehouse. Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. Order office supplies and provide inventory control system Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work Opportunity for Growth The right candidate may be able to move towards a front office or logistics management position. Company Benefits 401K Retirement Account - Matching 3% 12 Days PTO Additional 10 Days Off for Major Holidays$18 hourly 7d agoTour Coordinator Assistant
School Tours of America
Administrative Assistant Job In Houston, TX
🌍 Tour Coordinator Assistant (Entry-Level) 📍 📅 Employment Type: Full-Time, On-site Are you organized, detail-oriented, and excited about joining a dynamic company? Join our team as a Tour Coordinator Assistant and help bring unforgettable student travel experiences to life! This entry-level role supports the Tour Coordination department with administrative and logistical tasks related to student tours and travel planning. 🧭 About the Role: As a Tour Coordinator Assistant, you'll play a key role in supporting our Tour Coordinators by managing day-to-day logistics, communications, and documentation that help student trips run smoothly. This is a full-time, in-office position for someone who thrives in a fast-paced, team-oriented environment. Whether you're early in your career or looking to grow into the travel or hospitality industry, this role is a great opportunity to learn, contribute, and advance. 🎯 Key Responsibilities: Administrative Support Assist Tour Coordinators with various admin tasks Answer phone calls and respond to inquiries about travel itineraries and logistics Format and distribute flyers, itineraries, spreadsheets, and confirmations Proofread appointments and confirmations for accuracy and alignment with itineraries Handle outgoing mail and client documents Travel Coordination Support Book attractions and confirm reservations Verify contracts, payments, and vendor documents Purchase tickets and event passes online Help prepare final travel packets for clients Occasionally assist with on-site support for student tours or events 🧩 What We're Looking For: Required: High school diploma or GED 1-2 years in an administrative, customer service, or office support role Strong organizational skills and attention to detail Comfortable using Microsoft Office (Word, Excel, Outlook) Excellent written and verbal communication skills Professional, dependable, and adaptable Preferred: Bachelor's degree in Business, Communications, Hospitality, or related field Experience in travel, tourism, hospitality, or education Familiarity with CRM or internal database systems 💡 Key Competencies: Multi-Tasking & Organization - You thrive when juggling multiple tasks Customer Service - You're friendly, professional, and responsive Initiative & Dependability - You take ownership and follow through Tech-Savvy - You're comfortable with email, online bookings, and spreadsheets Team Player - You enjoy supporting others and working toward shared goals 💰 Compensation & Benefits: Pay: Based on experience and education (Salaried) Benefits Include: Health Insurance (Blue Cross/Blue Shield of Texas) Dental Insurance (United Concordia) Simple IRA with 3% company match (Fidelity) Life Insurance, Long-Term Disability, AD&D (Principal) - after 90 days 15 PTO days annually (vacation & sick combined) Paid Holidays, including: New Year's Day MLK Jr. Day Memorial Day Fourth of July Labor Day Thanksgiving Day Day After Thanksgiving (Floating) Christmas Eve (Floating) Christmas Day Ready to join a company that brings education and travel together? Apply now and start your journey with us as a Tour Coordinator Assistant!$28k-33k yearly est. 2d agoLogistics Administrative Assistant
Smart Family of Cooling Products
Administrative Assistant Job In Houston, TX
The Logistics Administrative Assistant will play a vital role in supporting our logistics team by managing customer invoices, coordinating logistics, maintaining accurate fleet schedules, and providing exception administrative support. The ideal candidate will have excellent customer service skills, strong attention to detail and thrive in a fast paced environment. Essential Job Duties Generate customer invoices accurately and in a timely manner, including necessary supporting documentation. Update and maintain the customer schedules. Notify customers of order updates, shipment statuses, and scheduling changes. Collaborate closely with shop leads to confirm job statuses. Perform logistics administrative tasks, including coordinating deliveries and preparing shipment paperwork. Provide general office support, including data entry, file management, and office organization. Assist with customer service inquiries and support as needed. Other Job Responsibilities Follow all Smart Family shop procedures and safety guidelines. Perform other duties as assigned. Required Skills/Abilities Strong attention to detail and accuracy. Excellent customer service and communication skills. Proficiency in Microsoft Word, Excel, and general office software. Ability to work well with team members in a shop and office environment. Strong organizational skills and the ability to manage multiple tasks. Previous experience in an administrative or support role is preferred. Physical Requirements Must be able to remain in a stationary position at a desk and work on a computer. Must be able to transport 15 pounds at times. Must be able to access and navigate the facility.$26k-37k yearly est. 5d agoAdministrative Assistant - Billing Specialist
Altamira
Administrative Assistant Job In Houston, TX
At Altamira, our mission is to solve our clients' most complex, regulatory, operational, and business challenges by being the first choice and trusted partner for strategy, consulting, technical expertise, and digital technology solutions. We know that diverse thinking delivers smarter ideas. Altamira employees are intelligent, creative, goal-oriented self-starters. People who thrive on collaboration and are eager to explore and take on new challenges.Together we develop, empower, and excel.Altamira is agile, dynamic, and future-focused with locations across the Gulf Coast and the Midwest. Our employees cultivate strong, positive relationships built on respect for each other, our clients, the environment, and the communities where we work. We take ownership for our results and celebrate our successes. Administrative Assistant / Billing Specialist If you are a dynamic and skilled administrative professional who thrives on multi-tasking, and takes pride in the execution of your duties, our Administrative Assistant / Billing Specialist position is waiting for you. We offer you the opportunity to work with a diverse team of technical and scientific staff within our Texas operations, by undertaking and delivering high-quality administrative and clerical assignments. The position serves as a main point of contact for our fast-paced Houston office, greeting visitors and triaging incoming calls. You may engage in event planning, meeting setup and implementation. If you have a positive disposition and are willing to learn about how we serve our clients, then we want to hear from you. Job Duties and Responsibilities Administrative Tasks: Perform all receptionist duties for the office, including answering phones and greeting visitors, clients, and vendors. Compile data, maintain files, and prepare periodic and special reports. Review, edit, format, package and collate time sensitive documents, reports, data files before sending to authorized individuals internally or externally. Complete a range of clerical tasks such as managing meeting room calendars, sorting mail, or preparing invoices. Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material. Work on multiple assignments with varying deadlines and priority levels. Function as a resource for others by responding timely to questions, e-mails, and phone calls. Billing: Coordinate with Project Managers regarding contract documents, change orders, approvals, and any additional services related to billing Coordinate with Project Managers to review preliminary invoices for appropriate labor, expense charges, billing rates, fee maximums, and make appropriate changes as required Issuing client invoices in a timely manner Office Operations Management: Overseeing office supplies inventory and ordering replacements. Coordinating facility maintenance and repairs Managing office budget and tracking expenses Liaising with vendors for services like cleaning, catering, and security Ensuring compliance with office policies and procedures Team Support: Onboarding new employees and providing administrative support Facilitating communication between departments and team members Coordinating office events and celebrations Addressing employee concerns regarding office operations Requirements: Five years' experience showing increasing administrative skill development and responsibility. Adept with writing essentials such as spelling, punctuation, sentence structure. Must be proficient in a variety of writing styles, from creative, professional to technical. Proficiency with MS Office (Excel, Word, Power Point and Outlook.) and Adobe Strong organizational skills Energetic and eager to tackle new projects and ideas Comfortable interacting with all levels of personnel, clients, regulatory agencies. Team player capable of cultivating productive working relationships across the company Out of the box thinker, resourceful, can-do attitude Must demonstrate strong initiative, time management and ability to manage competing priorities. Must demonstrate ability to multi-task or have experience supporting multiple managers Must exhibit high-level of integrity, accuracy, attention to detail and strong organizational skills. Experience with Ajera ERP a plus. Bachelors or Associate Degree preferred.$71k-105k yearly est. 10d agoOffice Assistant
SLI Group, Inc.
Administrative Assistant Job In Houston, TX
The S.L.I. Group is a fully integrated commercial design/build firm based in Houston, Texas. With more than 45 years in business. SLI has delivered the finest design/build projects in Texas and around the country. SLI's broad range of projects includes the design and construction of corporate buildings, places of worship, country clubs, financial institutions, restaurants, schools and civic buildings. The company's staff includes Architects, Interior Designers, Estimators, Purchasing Agents, Construction Managers and Site Superintendents. Office Assistant We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Greeting guests and directing visitors Plan and schedule appointments and events for boardroom Answer inbound telephone calls and route them Manage insurance documents for subcontractors Develop and implement organized filing systems Opens and routes incoming mail to proper mailboxes Ordering office supplies as needed Maintaining office equipment and scheduling service when needed Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills SLI offers a generous starting salary, paid vacation, 401K, medical, dental, vision, disability, and more...$24k-32k yearly est. 8d agoBilingual Administrative Assistant
PVH-Pvhardware
Administrative Assistant Job In Houston, TX
We are seeking a Administrative Assistant to be responsible for the overall administrative support to the commissioning group. About us: PVH - PVHardware is a provider of innovative solar tracking solutions for the global utility-scale solar market, including trackers, fixed structures and SCADA system. Yet, we are the third largest solar tracker supplier in the world and aiming to be the leader in the industry! Requirements: High School Diploma or equivalent required. Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook. Bilingual: Spanish Driver license. Responsibilities: Under general supervision, provides general administrative support for commissioning department. Responsible for Portals Health and Safety of each project, handling and processing of important documents, copying, filing, logging. Control of tools stock of the department. Tracking, expense reporting, and ordering technical tools supplies. Other duties as assigned by supervisor. Common Interactors: Internal: Commissioning team leaders. Commissioning technicians. Commissioning managers. Health and safety manager. Travel department. External: Providers. Our Values: Committed, involved and responsible: We resolve our customer's problems as if they were our own. Committed to excellence: We care for each other as well as the world we live in. Humble but brave: Proud of who we are and what we do, without detracting from anyone. Learning from experience: Experts in what we do, hungry for new challenges, entrepreneurial spirit.$24k-33k yearly est. 1d agoDesign Studio Assistant
Royal Texan Homes
Administrative Assistant Job In Spring, TX
Royal Texan Homes, LLC | Full-Time | Hourly Position Royal Texan Homes, a leading custom home builder known for timeless architectural design and exceptional craftsmanship, is seeking a full-time Design Studio Assistant to join our team. This role is an exciting opportunity for someone who is passionate about home design, highly organized, and eager to support our clients and designers through the custom homebuilding journey. Responsibilities: Assist the Design Studio team with client appointments, product selections, and showroom organization Support the preparation of design boards, selection documents, and client presentations Track and manage sample requests, orders, and returns Schedule meetings, manage calendars, and ensure the studio is client-ready at all times Perform general administrative support for the Design Studio operations Qualifications: Strong organizational skills with great attention to detail Excellent communication and customer service skills Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software Ability to manage multiple tasks and deadlines in a fast-paced environment Interest or experience in interior design, homebuilding, or a related field preferred High school diploma or equivalent required; college coursework in design or business is a plus Position Details: Full-time, hourly position Onsite at Royal Texan Homes Design Studio (Spring, TX) Standard work hours 8am-5pm Benefits: Health Insurance Life Insurance Dental Insurance Vision Insurance Disability Insurance 401(k) Retirement Plan with Automatic 3% Employer Contribution At Royal Texan Homes, we value craftsmanship, creativity, and collaboration. If you are excited to grow with a company passionate about delivering beautiful, thoughtfully designed homes, we would love to hear from you! To Apply: Please submit your resume and a brief cover letter detailing your interest in the Design Studio Assistant role to **********************$23k-35k yearly est. 10d ago
Learn More About Administrative Assistant Jobs
How much does an Administrative Assistant earn in The Woodlands, TX?
The average administrative assistant in The Woodlands, TX earns between $22,000 and $43,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.
Average Administrative Assistant Salary In The Woodlands, TX
$31,000
What are the biggest employers of Administrative Assistants in The Woodlands, TX?
The biggest employers of Administrative Assistants in The Woodlands, TX are:
- Burnett Specialists
- Tomball ISD
- Robert Half
- Burton McCumber & Longoria, LLP
Job type you want
Full Time
Part Time
Internship
Temporary