Administrative assistant jobs in Tulsa, OK

The PEPM Group is a fast growing engineering and project management company based in Tulsa, OK, and Fayetteville, AR. Highly specialized in food processing facilities, oil/gas, and energy sectors. Our team of Professional Engineers (PE) and (Peng) are licensed in 49 states and Canada. PEPM was voted the best engineering firm (Gold) 2025 in northwest Arkansas and awarded as the Oklahoma Governor's Award for Excellence in Exporting 2025! Role Description This is a full-time on-site role for an Office Manager located in Tulsa, OK. The Office Manager will be responsible for the following: · Calendar and schedule management · Travel and meeting coordination: Plan and book travel arrangements, coordinate meetings and conferences, and prepare detailed itineraries · Communication and correspondence, prepare and publish company social media and newsletters. Manage and maintain company website. · Document and presentation preparation. Create, edit, and organize documents, reports, spreadsheets, and presentations. · Administrative support: Manage expenses, order office supplies, and handle other general office processes · Project management: Assist with special projects by coordinating resources, tracking progress, and completing the tasks to the finishing lines. · Liaison and coordination: Serve as a point of contact between the executive and internal/external partners, employees, and clients. · Discretion and confidentiality: Handle sensitive and confidential information with the utmost discretion. Benefit - BCBS Insurance, dental and vision. 401K and match, generous paid PTOs and holidays, Long and short terms, life insurance. Qualifications · Minimum 6 years' experience in executive assistance and office management. · Bachelor's degree or associate degree is required. · Time Management: Ability to manage multiple priorities and tasks efficiently. · Communication: Excellent written and verbal communication skills. · Technology Proficiency: Advanced knowledge of software like Microsoft Office, and the ability to use various other technology tools for scheduling, data management, and presentations. · Organization: Strong organizational skills to ensure all duties are completed on time and to a high standard. Attention to detail is a must. · Problem-solving and Critical Thinking: Ability to think creatively, make decisions, and solve problems independently, · Interpersonal Skills: Ability to build rapport and work collaboratively with colleagues and clients. · Adaptability: Flexibility to multitask and switch between different responsibilities as the day's needs change. Ability to learn and to be adept at company business · Ability to work independently and collaboratively. A self-starter with minimum supervision. Capable of taking tasks from inception to the completion. · Highly motivated and strong work ethic. Industry Engineering Services Employment Type Full-time

Sorts, files and maintains alphabetical, numerical, and subject filing systems. Types forms, memoranda, and other copy material. Checks and compares data for accuracy and completeness. Gathers specified information and compiles routine reports. Enters data into different computer systems. Performs related job duties as required Assists in organizing meetings, travel, luncheons, training sessions, etc Assists with other special projects as assigned. Shows up promptly at the beginning of each scheduled day. Attends any required meetings. Enters Service Requests in People Soft Creates Requisitions in People Soft Runs reports in People Soft Updates various spreadsheets General Plant Requirements All contractors must receive site safety orientation training before commencing work Must be able to walk/stand/sit for long periods of time Must be able to occasionally lift items over 20 lbs

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100 TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description: Under supervision, this position is responsible for processing complex paper and electronically submitted claims requiring further investigation and coding; resolving pended claims and processing adjustments. Multi-task & decision making - navigating multiple computer applications - a lot of mouse functions - web based applications - production based environment - sedentary work (sitting for long periods of time) - quality and production expectations. Minimum Requirements: High School Diploma or GED required 6 mo office environment experience Data Entry and/or typing experience Clear and concise written and verbal communication skills Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview Under direct supervision of the Director of Operations, the Operations Administrative Assistant provides a variety of administrative and operational support to the Operations Department of the facility and designated personnel. This role pays an hourly rate of $20.00-$24.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 13, 2026. Responsibilities Draft letters, reports and other correspondence in a timely, accurate manner. Compose routine correspondence not requiring a supervisor's attention. Receive and screen telephone calls and visitors in a professional manner. Provide routine information regarding operations, policies and procedures. Research and prepare information for comprehensive reports. Assist in the drafting, proofreading and processing of these reports and related documents. Process all purchase orders and budget updates relating to capital improvement projects. Report updated budget to General Manager, Assistant General Manager and Director of Finance. Requires extensive use of Microsoft Excel and great attention to detail. Process, route and file incoming and outgoing correspondence and ensure timely replies and/or action. Review all correspondence to remain informed of all activities and pertinent information. Maintain a variety of files and records of information. Plan conferences and meeting, make travel reservations and keep calendar of appointments for the Director of Operations. Maintain and order all necessary supplies and materials for the operations office. Remain informed of company policies and procedures; answering related internal and external questions within authority. Solely manage any special projects assigned by Director of Operations. Work extended and/or irregular hours including nights, weekends and holidays, as needed. Qualifications Type accurately and at a proficient speed. Organize and prioritize work to meet deadlines. Operate a personal computer using Windows and Microsoft Office software. Operate standard office equipment including copier, typewriter and fax machine. Follow oral and written instructions and communicate effectively with others in both oral and written form. Effective written communication very important. Work effectively under pressure and/or stringent schedule and produce accurate results. Work independently, exercising judgment and initiative. Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment. Remain flexible and adjust to situations as they occur. Minimum Education & Experience Two (2) years of college level business training and a minimum three (3) years of experience in clerical or secretarial position; or equivalent combinations of education and experience. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

The Project Manager Assistant is responsible for but not limited to submittal procurement, purchasing assistance, billing assistance, requests for information, and project records/logs. Microsoft Word/Excel experience necessary. You will assist with organization of construction procedures. Ability to be willing to learn procedures and assist the coordination of a team of professionals of different disciplines to achieve the best results. The ideal candidate will have an analytical mind and great organizational skills. The goal will be to assist that all projects are delivered on time according to requirements and without exceeding budget. Time management skills and ability to complete tasks on time are of the utmost importance. Qualified candidates will be highly motivated and detail oriented. Quality communication skills, both written and verbal will be required to effectively coordinate project details with the Project Manager and Lead Estimator. Must work well and closely with others on the team. Starting pay will be $18-$20 an hour. Omni offers insurance and 401K for employees. Pay rates are established based on demonstrated experience, qualifications, and applicable skill level.

Job Posting Title Administrative Assistant II Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 District 4 Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation The annual salary for this position is up to $50,000.00 based on education and experience. Why you'll love it here! RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!! Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees. * Generous state paid benefit allowance to help cover insurance premiums. * A wide choice of insurance plans with no pre-existing condition exclusions or limitations. * Flexible spending accounts for health care expenses and/or dependent care. * Retirement Savings Plan with a generous match. * 15 days of vacation and 15 days of sick leave the first year for full time employees. * 11 paid holidays a year. * Student Loan repayment options & tuition reimbursement. * Employee discounts with a variety of companies and venders. * Longevity Bonus for years of service Job Description Location: Wagoner County Health Departments in Wagoner & Coweta Salary: up to $50,000.00, based on education and experience Full Time /Part Time: Full-time Work Schedule: Monday - Friday Primary Hours: 8:00 - 5:00 Position Description: The Administrative Assistant is responsible for providing administrative support for program area and support functions. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. The Level II duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. Position Responsibilities/Essential Functions: * Trains other staff. * Assigns projects to staff as needed; develops and places in operation special procedures. * Initiates correspondence requiring knowledge of agency or program procedures and policies. * Develops and maintains confidential or complex files. * Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. * Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. * May supervise subordinate staff. * Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. * Coordinates activities with internal and external customers. * May establish educational and/or training programs. * Interviews callers, arranges appointments, and handles office details. * Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. * Being present at the office is an essential function of the job. * Travel is required; this position covers two health department sites. * Other duties as assigned. Other Duties * Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. * Works effectively in team environment, participating and assisting their peers. Minimum Qualifications: Education and Experience requirements at this level consist of a bachelor's degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience. Application Requirements: * If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application. * All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. Valued Knowledge, Skills and Abilities Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Plus, knowledge of supervisory principles and practices. Physical Demands and Work Environment: Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms. This position requires long periods of sitting and daily use of computers and phones. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Who we are For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our Vision Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment. Our Business Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals. Our Value Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world. All that we're missing is you. Apply today! About the role Reporting to the Facility Manager, the Facility Administrative Assistant will provide vital support to our management team, Human Resources, and day-to-day operations. This multifaceted role demands self-drive, organization, and proficiency in Microsoft Office suite. Responsibilities include reporting, account reconciliation, supply procurement, and HR assistance. Position Responsibilities: Primary function is HR Administrative tasks including assistance with recruiting, interview coordination, new hires, training increases, benefit updates, etc. Confidential assistance with handling of employee issues when requested Communicates Corporate, Regional and Facility announcements and programs IT and Telephone liaison - communicate with corporate IT with issues and assist office personnel with IT questions/issues as applicable Liaison for Dimensions/timekeeping assistance and resolving issues Liaison with Payroll for Job Status Change processing, recordkeeping of changes Assist with coordinating and communicating meetings and events when requested such as tours, training, meetings, luncheons, and company parties; this may require the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events Prepare/update excel spreadsheets, power point presentations, reports for management including operations, safety, and environmental, as well as assisting with special projects Maintain facility documents and offsite storage in accordance with the document retention policy Support community relations and other projects Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training Basic accounting/purchasing duties (AR, data entry) Supports the Facility Manager and other members of the management staff as needed Administrative assistance as necessary ordering supplies, sending and distribution of mail/UPS/packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements Preferred shift: 7:30am to 4pm, on-site, occasional overtime Qualifications: GED/HS Diploma Advanced knowledge level in MS Excel, PowerPoint and Outlook At least 5 years of experience in Executive Admin/Office Admin Accounting-based functions or in a related area (preferred) Excellent time management skills and ability to multi-task and prioritize work Physical Demands: While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard. What Reworld Offers You: Health Care Benefits - start 1st day of employment Wellness Program Incentives & Rewards 401k - match up to 7% Paid Time Off (Vacation & Holiday) Paid Parental Leave Short-Term & Long-Term Disability Benefits Tuition Reimbursement Employee Referral Bonus All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Our DEI Commitment Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights (Click to view poster) If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us' button. Under Inquires, select ‘Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request'. Attention Staffing Agencies & Search Firms Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.

Job Description Do you like customer service and administrative work? If so, read this post. I am a Farmers Insurance agency owner in Tulsa, Oklahoma and I'm looking to hire an Administrative Assistant to join our team. Every month, our agency welcomes many new clients, and we need an Administrative Assistant to support our sales team. This role involves managing paperwork and administrative tasks, allowing our sales team to focus on what they do best - acquiring more clients. Benefits Annual Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Life Insurance Hands on Training Mon-Fri Schedule Career Growth Opportunities Evenings Off Health Insurance Responsibilities Here's a brief day in the life of an Administrative Assistant: 1) Participate in our team Morning Huddle. 2) Perform administrative tasks for the sales team. 3) Welcome and onboard new clients 4) Process policy changes, take payments, and ensure a top-notch client experience. 5) Enjoys having fun when the team does well. Requirements Heres a little bit about our organization: Our agency is extraordinary. Currently, our agency ranks #1 among all Farmers locations in Oklahoma, a remarkable feat! What's our secret sauce? 1) People Rather than hunting for individuals with insurance backgrounds, we look for people who are coachable, love working with people, and align with our values. We refer to these individuals as A-Players. When A-Players get together, not only do they excel, but they also have a blast doing so. 2) Process Our team is able to perform at a high level largely due to the systems we have. We're continually refining our processes and encourage our team to contribute their ideas for improvement. 3) Professional Growth Our team is dedicated to both personal and professional development. We have professional and ongoing, daily training to become well rounded professionals. We don't just preach about improving by 1% daily; we practice it. 4) Competitive Compensation We believe in paying exceptionally well for outstanding performance. Our compensation structure is unmatched in the marketplace, offering a base salary of $36,000 alongside an attractive bonus system, allowing our team members to earn a remarkable income. Our agency's remarkable journey is a testament to our dedication to excellence, and we're just getting started. If you want to join our team, then apply today! Here are some questions that you might have: 1) Training provided? Yes, it is comprehensive from the start. 2) Need insurance experience? Not at all, we'll teach you everything you need to know. 3) Our culture? A mix of healthy competition and unwavering support. 4) Hours of operation? 8 AM - 5 PM Monday - Friday. Yes, you get weekends and major holidays off. 5) Remote or in-person? This is an in-person role, you will want to work with our team in-person. Are you ready to join our amazing team? Apply today!

The Research Project Assistant for the University of Tulsa Indoor Air Program will report directly to the Program Director, Dr. Richard Shaughnessy. A degree of analytical ability and inductive thinking, combined with being adept using Excel and Microsoft Office suite are required of this position. The ability to multitask, communicate well, and efficiently respond to program-related issues is of utmost importance. CHARACTERISTIC DUTIES : Supports the Program Director on all research project timelines; ensuring all deliverables are met. Assists the Program Director with editing technically-detailed research reports. Assists the Program Director with overseeing fieldwork and managing data collection. Maintains financial oversight for program: prepares budgets and tracks accounts, to ensure effective operation of the Indoor Air Program. Communicates effectively with all project personnel and the public on Indoor Air Program Issues. Assists the Program Director with developing grant proposals. Physical Demands Office setting, minimal physical demands Preferred Qualifications MINIMUM QUALIFICATIONS : Excellent communication and interpersonal skills; time management expertise; self-starter with the ability to organize and manage multiple projects with minimal supervision; proficient Microsoft Office skills; strong abilities to track budgets and project tasks based on Program Accounts. PREFERRED QUALIFICATIONS : 2 years of proven communication and administrative experience; experience in university setting a plus.

We're seeking a detail-oriented HVAC Administrative Assistant to support the daily operations of a busy service department. This fast-paced position plays a central role in dispatch coordination, customer communication, and internal team support. You'll be the key point of contact for both customers and technicians, helping ensure service calls are scheduled efficiently and handled professionally. If you're organized, proactive, and have experience in HVAC or dispatching, this could be the perfect fit. Schedule: 8:00a - 5:00p Pay: $18 - $22/hr DOE Benefits: Once permanent - Medical, Dental, Vision, FSA, 401k, PTO/Holidays and EAP Key Responsibilities Answer incoming calls from customers and technicians with professionalism and accuracy Schedule, confirm, and dispatch service appointments Provide updates to customers and assist with inquiries or issues Support Service Manager and Sales Rep with scheduling, communication, and workflow coordination Enter work orders, manage documentation, and maintain accurate service records Process purchase orders and assist with inventory/material procurement Collect and review weekly timesheets Prepare reports to evaluate service scheduling and performance Assist with technician documentation, billing backup, and general administrative duties Maintain a clean and organized office environment

ABOUT US Oral Roberts University is a Christian university located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered university, we develop whole leaders for the whole world through a unique Whole Person education. Students come to ORU not to "stay" in their faith but to GROW in faith and to become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU. JOB DESCRIPTION Provides support to the Graduate School of Theology & Ministry by performing administrative secretarial duties for the Associate Dean for Academic Affairs. RESPONSIBILITIES * Schedules appointments, maintains Associate Dean's appointment calendar and student appointment calendar and reminds of appointments in a timely fashion. Coordinates calendar with Dean's office. * Service to students, meeting all deadlines, phone calls, copying student documents, student files, receptionist duties, appointments with Chair and professors, syllabi, schedules, degree plan sheets, group advisement, Hooding, Graduation, faculty load/share report, supervise work done by student workers. * Disseminates instructions from the Associate Dean to students in a diplomatic manner. * Under guidance of the Associate Dean, performs secretarial duties and tasks required to coordinate (or manage) the academic affairs. Prepares Facility and Work Order Requests. * Provides secretarial support to Associate Dean as needed to help with preparation for New Student Orientation, Faculty Load Report, Faculty Plenary Sessions, various committee meetings, faculty meetings, Group Advisement for Fall and Spring, and Hooding preparation. Records minutes at Curriculum Committee meetings. * Assists with changes to the student, adjunct faculty handbooks, and reports. * Provides secretarial assistance with course scheduling, Curriculum Committee, directed studies and thesis processing. Provides secretarial assistance with correspondence and oversees filing and other general office duties including photocopying and office mail. Assists Associate Dean with course scheduling for all semesters, Course Rotation, Curriculum Change Proposals and Course Scheduling Change Requests. * Distributes information to professors regarding policy changes/updates. * Gathers student information from the Banner/Vision systems as needed. Access Argos reports from the Registrar's link as needed * Updates degree program plan sheets annually and works with the Registrar's office to ensure they are posted on Degree Works and the website. * Serves as liaison between GSTM Academic Dean and the ORU academic catalog editor for revisions and updates; proofreads catalog proof sheets before publication. * Updates GSTM syllabi each semester, including faculty and university required format/content revisions, ISBN #s, ePortfolio artifact information, etc. Converts all files to proper format and sends to designated person to be posted on ORU website. Attends administrative meetings as required regarding University syllabi policies. Directs professors to order textbooks and desk copies and assists with Barnes & Noble as needed. Maintains files of current syllabi. * Assists with evaluating Advanced Standing and transfer credits for students. * Under guidance of the Associate Dean, organizes and facilitates the GSTM hooding ceremony with assistance from staff and graduate assistants. * Assists with setting up for new faculty i.e. office space, equipment, IT, furniture REQUIREMENTS Education & Experience: * Requires a High School diploma or GED; some college coursework preferred. * Requires four (4) years secretarial experience. Skills & Abilities: * Must have excellent communication (oral and written), grammar, spelling, interpersonal, and organizational skills. * Computer skills must include competence with MS Office Products, especially Word, Excel, and Power Point * Requires basic knowledge of Bible truths and scriptures. * Must have the ability to timely meet deadlines while maintaining flexibility and working under pressure. * Knowledge of internal operations of a university setting preferred. * An ability to learn new procedures and computer software is essential. Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

Job DescriptionKey Personnel is seeking an Administrative Assistant in the Tulsa, OK area. Pay Rate: $18-20/hr M-Th 7am-4:30pm and Fridays 7am-12pm Responsibilities: Issue accurate quotes to customers for future work, ensuring alignment with management-approved quotes and specifications. Incorporate customer requirements into job travelers and issue travelers specific to each project. Prepare documentation packages for completed work, including invoices, shipping documents, and Certificates of Conformance. Ensure all transactions are accurately entered into the ERP system. Assist the Office Manager with purchasing chemicals, equipment, or supplies as requested by management. Maintain a neat, tidy, and organized work area at all times. Support efficient and safe operations by managing multiple tasks and deadlines effectively. Minimum Requirements: Previous administrative or office experience preferred, ideally in a manufacturing or technical environment. Strong organizational and time management skills with the ability to handle multiple priorities. Excellent attention to detail, particularly in documentation and customer requirements. Proficiency with ERP systems and Microsoft Office Suite (Word, Excel, Outlook). Strong written and verbal communication skills. Ability to follow directions from the Office Manager and other managers, and to work collaboratively with the team. Commitment to maintaining safety and efficiency in daily operations. Key Personnel Benefits: While on Key Personnel's payroll, you can access Key's benefits package, including health, dental, vision accident, critical illness, term life, short term disability, PTO and more!For additional job openings visit: *************** Key Personnel is an Equal Opportunity Employer. A drug screen and a background check may be required.

In business since 2000, LanceSoft is a nationally certified Minority Business Enterprise (MBE) that has established itself as a pioneer in providing highly scalable, cost-effective workforce solutions to a diverse set of customers across various industries in the United States. Headquartered in Virginia, LanceSoft currently operates out of several locations in the US and Canada. Job Description General administrative responsibilities include preparation of reports/presentations using various software packages and databases, compilation of information from various sources, and handling small scale projects. Performs audits of various types. Individuals at this level may still perform office functions outlined in the first two levels but these are not the primary focus of the position. Individuals may deal with confidential material on a regular basis. Qualifications Additional Job Details: Setting up interviews and scheduling tours for helpers and insiders for the OK East Division. Additional Information

We are seeking a highly organized and proactive Administrative Assistant to support the Chief Medical Officer (CMO) of our mobile medical clinic. This role is essential in ensuring smooth day-to-day operations, coordinating events, and managing administrative tasks that support the clinic's mission to deliver accessible healthcare services to underserved communities. Key Responsibilities: Calendar Management: Maintain and coordinate the CMO's calendar, including appointments, meetings, and travel schedules. Ensure timely reminders and conflict-free scheduling. Event Coordination: Schedule and organize in-service training sessions for clinical staff. Assist in planning and coordinating marketing and outreach events in collaboration with the community engagement team. Attend community events as needed to support clinic visibility and engagement. Supply Management: Monitor inventory levels and order medical and office supplies as needed. Liaise with vendors to ensure timely delivery and cost-effective purchasing. Administrative Support: Prepare meeting agendas, take minutes, and follow up on action items. Draft correspondence, reports, and presentations as requested by the CMO. Maintain confidential records and files. Communication & Liaison: Serve as a point of contact between the CMO and internal/external stakeholders. Ensure clear and timely communication across departments. Qualifications: High School Diploma/GED Proven experience as an administrative assistant or similar role, preferably in a healthcare setting. Excellent organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite and scheduling software. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience working in mobile or community-based healthcare services. Familiarity with medical terminology and clinic operations. JOB CODE: 1000076

FC Tulsa Work Experience ProgramJob Title: Soccer Administration InternPosition Type: Internship - For College Credit Hours OnlySemester or Year-LongLocation: On-Site Overview of FC Tulsa (FCT) FC Tulsa, a professional soccer club competing in the USL Championship, is seeking a highly motivated and detail-oriented intern to join our Soccer Administration department. This internship offers immersive, hands-on experience supporting the daily operations of a professional soccer team. You will gain insight into team administration, logistics, and matchday operations, providing you with a strong foundation for a future career in professional sports. Duties & Responsibilities Daily Operations: Assist with daily roster communications and technical staff updates. Support travel planning, including booking and preparing hotel, meal, and transportation itineraries. Prepare and distribute weekly training schedules, home match timelines, and away match itineraries Meal & Equipment Coordination: Coordinate meal pickups and post-training meal setup for players and technical staff. Assist Equipment Manager with locker room setup, equipment preparation, and inventory as needed. Matchday Operations: Help with locker room and referee room setup, signage, and matchday credential distribution. Support walkout protocol, ball kids, and player ambassador coordination. Assist with post-match duties including cleanup, media coordination, and autograph sessions. Administrative Support: Maintain records and assist with communications between operations, partnerships, and technical staff. Perform additional projects and assignments as directed by Soccer Operations staff. Qualifications Excellent organizational skills and attention to detail with a focus on quality and consistency. Proficiency in Microsoft Office and Google Workspace (Sheets, Docs, Slides). Strong communication and interpersonal skills. Ability to multi-task and adapt in a fast-paced, team-oriented environment. Reliable mode of transportation and a valid driver's license are preferred. Availability to work flexible hours, including some evenings, weekends, and all home matchdays. Positive attitude and strong work ethic are a must. Must have a “team-first” mentality with an eagerness to learn. Ability to work under deadlines and complete tasks in a timely and efficient manner. Knowledge of sports/soccer is preferred, but not required. Ability to lift and carry up to 50 lbs independently. Willingness to stand, walk, and work outdoors for extended periods, including in varying weather. What You'll Gain Practical, hands-on experience in professional team operations. Insight into the inner workings of a USL Championship club. Mentorship and networking opportunities with club staff and league contacts. A meaningful role in helping deliver a first-class player and staff experience. Educational Requirements Currently pursuing a bachelor's degree or higher in Sport Management, Business, Communications, or related field. Must receive academic credit through your college or university for participation. We are an equal opportunity employer and all qualified applicants will receive consideration for the internship without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic prohibited by law.

Job Description Primary Location Maintenance Department Salary Range $12.23 - $17.22 / Per Hour Shift Type Full-Time

The Leadership Team at Cooper Auto Group seeks driven and diverse candidates who thrive in a culture of empowerment and continuous improvement. We're a customer and employee focused company (since 1946) that strives for excellence through our uncompromising integrity, ethics, loyalty, and commitment. If you're ready to be a part of an exciting team that's committed to your success, then we encourage you to continue with this job application. You'll find our recruiting process exceptionally streamlined, and you can expect an efficient hiring process from offer to start date. We look forward to hearing from you! Job Description Jackie Cooper Imports has an opening for an accounting and titling administrator. This position involves coordinating with sales staff, lenders, and others to insure timely processing of motor vehicle sales. This role also provides assistance to the Office Manager, including various accounting projects, reconciliations, and daily transaction processing. This is a full time position with an approximate 40-hour work week. Hours are Monday through Friday and are somewhat flexible, based on the needs of the department. Some additional hours may be required during the first week of each month in order to facilitate month-end reporting. We offer top pay and benefits to the right candidate. We are willing to train you if you have never worked in the retail auto industry. Our controller and office manager have many years of combined experience, and while we prefer some experience, we are willing to work with the right candidate towards gaining knowledge to be an effective member of our great team. If you are articulate, attentive to details, organized, good with computers, and relate well to others in a business environment, we want to talk to you! Additional Information Benefits for full time employees include but not limited to: Medical, Dental, Vision, Life and AD&D, Disability, EAP, 401(k), PTO, Paid Vacation, Paid Holidays, Employee Discounts. Cooper Auto Group is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Job Description Do you like customer service and administrative work? If so, read this post. I am a Farmers Insurance agency owner in Coweta, Oklahoma, and I'm looking to hire an Administrative Assistant to join our team. Our agency is growing, FAST. Every month, our agency welcomes hundreds of new clients, and we need an Administrative Assistant to support our sales team. This role involves managing paperwork and administrative tasks, allowing our sales team to focus on what they do best - acquiring more clients. Benefits Hourly Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Life Insurance Parental Leave Hands on Training Mon-Fri Schedule Career Growth Opportunities Responsibilities Here's a brief day in the life of an Administrative Assistant: 1) Participate in our team Morning Huddle. 2) Perform administrative tasks for the sales team. 3) Welcome and onboard new clients 4) Process policy changes, take payments, and ensure a top-notch client experience. 5) Enjoy celebrating when the team does well. Here's a little bit about our organization: Our agency is extraordinary. We have exceeded expectations since we have opened our doors! Currently, we rank very high in the state of Oklahoma for all Farmers Insurance Agencies! What is our secret? 1) People. Rather than hunting for individuals with insurance backgrounds, we look for people who are coachable, love working with people, and align with our values. We refer to these individuals as A-Players. When A-Players get together, not only do they excel, but they also have a blast doing so. 2) Process. Our team is able to perform at a high level largely due to the systems we have. We're continually refining our processes and encourage our team to contribute their ideas for improvement. 3) Professional Growth. Our team is dedicated to both personal and professional development. We have a monthly book club where we gather monthly to share our takeaways. We don't just preach about improving by 1% daily; we practice it. 4) Competitive Compensation. We believe in paying exceptionally well for outstanding performance. Our compensation structure is unmatched in the marketplace, offering hourly pay of $15 alongside an attractive bonus system, allowing our team members to earn a remarkable income. Our agency's remarkable journey is a testament to our dedication to excellence, and we're just getting started. If you want to join our team, then apply today! Requirements Here are some questions that you might have: 1) Training provided? Yes, it is comprehensive from the start. 2) Need insurance experience? Not at all, we'll teach you everything you need to know. 3) Our culture? A mix of healthy competition and unwavering support. 4) Hours of operation? 8 AM - 5 PM Monday - Friday. Yes, you get weekends and major holidays off. 5) Remote or in-person? This is an in-person role, you want to work with our team in-person.

ABOUT US Oral Roberts University is a Christian university located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered university, we develop whole leaders for the whole world through a unique Whole Person education. Students come to ORU not to "stay" in their faith but to GROW in faith and to become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU. JOB DESCRIPTION Provides support to the Graduate School of Theology & Ministry by performing administrative secretarial duties for the Associate Dean for Academic Affairs. RESPONSIBILITIES Schedules appointments, maintains Associate Dean's appointment calendar and student appointment calendar and reminds of appointments in a timely fashion. Coordinates calendar with Dean's office. Service to students, meeting all deadlines, phone calls, copying student documents, student files, receptionist duties, appointments with Chair and professors, syllabi, schedules, degree plan sheets, group advisement, Hooding, Graduation, faculty load/share report, supervise work done by student workers. Disseminates instructions from the Associate Dean to students in a diplomatic manner. Under guidance of the Associate Dean, performs secretarial duties and tasks required to coordinate (or manage) the academic affairs. Prepares Facility and Work Order Requests. Provides secretarial support to Associate Dean as needed to help with preparation for New Student Orientation, Faculty Load Report, Faculty Plenary Sessions, various committee meetings, faculty meetings, Group Advisement for Fall and Spring, and Hooding preparation. Records minutes at Curriculum Committee meetings. Assists with changes to the student, adjunct faculty handbooks, and reports. Provides secretarial assistance with course scheduling, Curriculum Committee, directed studies and thesis processing. Provides secretarial assistance with correspondence and oversees filing and other general office duties including photocopying and office mail. Assists Associate Dean with course scheduling for all semesters, Course Rotation, Curriculum Change Proposals and Course Scheduling Change Requests. Distributes information to professors regarding policy changes/updates. Gathers student information from the Banner/Vision systems as needed. Access Argos reports from the Registrar's link as needed Updates degree program plan sheets annually and works with the Registrar's office to ensure they are posted on Degree Works and the website. Serves as liaison between GSTM Academic Dean and the ORU academic catalog editor for revisions and updates; proofreads catalog proof sheets before publication. Updates GSTM syllabi each semester, including faculty and university required format/content revisions, ISBN #s, ePortfolio artifact information, etc. Converts all files to proper format and sends to designated person to be posted on ORU website. Attends administrative meetings as required regarding University syllabi policies. Directs professors to order textbooks and desk copies and assists with Barnes & Noble as needed. Maintains files of current syllabi. Assists with evaluating Advanced Standing and transfer credits for students. Under guidance of the Associate Dean, organizes and facilitates the GSTM hooding ceremony with assistance from staff and graduate assistants. Assists with setting up for new faculty i.e. office space, equipment, IT, furniture REQUIREMENTS Education & Experience: Requires a High School diploma or GED; some college coursework preferred. Requires four (4) years secretarial experience. Skills & Abilities: Must have excellent communication (oral and written), grammar, spelling, interpersonal, and organizational skills. Computer skills must include competence with MS Office Products, especially Word, Excel, and Power Point Requires basic knowledge of Bible truths and scriptures. Must have the ability to timely meet deadlines while maintaining flexibility and working under pressure. Knowledge of internal operations of a university setting preferred. An ability to learn new procedures and computer software is essential. Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.