Administrative assistant jobs in Union, NJ - 2,199 jobs

Executive Personal Assistant to Founding Partner/CEO, Global Advisory Firm,New York, New York, Midtown, Hybrid Our client, a prestigious global advisory firm, based in London with an office in New York City, midtown is seeking an Executive Assistant "right hand" to support the Founder/CEO. This is a high-profile role with a well-known figure in the political world globally. This is dynamic role for a candidate who thrives in a fast-paced environment and understands the "high touch" needed to support a very busy, high- level environment with a hospitality mentality. The ideal candidate has supported a c-suite executive for at least 5 years, preferably in the real estate or finance space. This is a hybrid role, 4 days in their satellite office in midtown. The CEO is re-locating from London to New York City. An interest in international relations a PLUS. About the Job: Provide very high-level "high touch" administrative support to CEO, including complex calendar management, setting up in-person and video meetings and prioritizing shifting demands. Manage and the CEO's email inbox, flagging critical matters and drafting correspondence as needed Manage domestic and international travel arrangements for the CEO including detailed itineraries and follow-up to make sure all trips run smoothly; experience handling detailed global travel a MUST Act as liaison with internal stakeholders and clients; get to know and manage key contacts with grace and diplomacy Organize internal and external meetings, in-person and Zoom including any needed materials Provide research to the CEO so he is prepared for all meetings, internally and with clients Handle all expense reporting Plan events, dinners and other offsites Some personal support; run errands Ad hoc projects About You: Minimum 5 years of experience as an Executive Assistant to a high-level c-suite executive preferably at a small global firm. An interest in international relations a PLUS Bachelor's Degree Professional, proactive, and polished with exceptional communication and interpersonal skills. Detail-oriented with strong organizational and time management capabilities. Discreet, reliable, and capable of handling confidential information with discretion. Highly proficient in Microsoft Office Suite.: highly proficient in PowerPoint A true team player that understands how to support with a "high touch" hospitality mentality Competitive Base Salary, Plus Discretionary Bonus, Comprehensive Health Benefits

About Calamos Calamos is a diversified, global asset and wealth management firm offering a wide range of innovative investment strategies. As one of the top liquid alternative asset managers in the world, Calamos maintains dedicated investment teams across all asset classes, with global research capabilities and access to specialized private and public markets. Calamos offers investment strategies and personal wealth management solutions through separately managed portfolios, mutual funds, ETFs, closed-end funds, private funds, and UCITS funds. Clients include major corporations, pension funds, endowments, foundations, and individuals, as well as the financial advisors and consultants who serve them. Headquartered in the Chicago metropolitan area (with offices in both Naperville and Fulton Market in Chicago), the firm also maintains offices in New York, San Francisco, Milwaukee, Portland, and the Miami area. Summary of the Role Calamos Investments is seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to our SVP, Head of Asset Allocation and Client Solutions. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced investment management environment. This position will be located in our New York City office. Primary Responsibilities Proactively manage complex executive calendar, anticipating scheduling conflicts and making real-time adjustments. Coordinate internal strategy sessions, external client meetings, and industry conferences across multiple time zones. Arrange detailed travel itineraries, including flights, accommodations, ground transportation, and expense reconciliation. Prepare and edit correspondence, presentations, reports, and other materials with a high degree of accuracy and confidentiality. Liaise with internal departments to facilitate seamless workflow for the SVP. Screen and prioritize incoming communications, responding independently when appropriate. Support onboarding and administrative needs for team members within the Asset Allocation and Client Solutions team. Coordinate and prepare materials for investment committee meetings and client presentations. Assist with special projects, research, and ad hoc requests as needed. Handle related duties and responsibilities as assigned. Preferred Qualifications Bachelor's degree or equivalent administrative experience in a professional services environment. Minimum 3-5 years of administrative assistant experience, preferably in financial services or investment management. Prior experience supporting C-suite or SVP-level executives preferred. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Exceptional organizational skills with ability to prioritize and manage multiple tasks simultaneously. Excellent written and verbal communication skills. Demonstrated ability to handle confidential information with discretion. Professional demeanor and ability to interact with senior executives and clients. Strong problem-solving skills and ability to work independently. Familiarity with financial terminology and investment products a plus. Compensation Disclosure The compensation for this role takes into account various factors, including work location, individual skill set, relevant experience, and other business needs. The estimated base salary range for this position is $65,000 - $85,000. Additionally, this position is eligible for an annual discretionary bonus. Please note that this is the current estimate of the base salary range intended for this role at the time of posting. The base salary range may be adjusted in the future. Benefits Calamos offers a comprehensive benefits package, including health and welfare benefits (medical, dental, vision, flexible spending accounts, and employer-paid short and long-term disability), as well as retirement benefits (401(k) and profit sharing), paid time off, paid parental leave, and other wellness benefits. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

The Administrative Assistant will be responsible for performing a wide range of duties including providing support to senior level management, performing Human Resources administrative tasks and operations support to sustain the efficient operation of the Burlingame site. The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Support Senior level management with scheduling meetings, domestic and international travel arrangements, expense reports, and written correspondence. Contribute to team objectives by assisting departments with projects and tasks. Sort and distribute all incoming and outgoing correspondence. HR Administrative functions; onboarding (new hire orientation and paperwork), scheduling interviews, greet candidates upon arrival and roll out HR related initiatives. Establish, organize and manage the maintenance of office records, ensuring complete accuracy and confidentiality Responsible for ordering and maintaining all supplies and food for office. Collaborate with Facilities Manager to maintain office equipment and space. Proactively support office needs. Minimal Qualifications: Bachelor's degree or 2 years equivalent experience. Proficiency in Microsoft Excel, Word, PowerPoint, Outlook. Preferred Qualifications: Ability to work independently on a broad variety of projects. Strong communication of the English language, including reading comprehension, oral and written communication skills. Ability to establish and foster healthy working relationships. Strong level of influence and negotiation skills. Ability to deliver effective results, meet tight deadlines and targets. Possess good judgment and decision-making skills. Experience with basic Human Resources administrative tasks, including but not limited to on-boarding. Must successfully handle highly confidential information. Physical/Mental Requirements: While performing the duties of this job, the employee is frequently required to do the following: Sitting, using a computer Lifting 5-10 lbs. occasionally Work Environment: Office Setting 100% No travel Required experience: supporting Senior Level management: 2 years

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 3 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

Job Type: Full-time Job Title: Administrative Assistant Exemption: Non-Exempt Reports to: Program Coordinator Program: Legal Services ends 06/30/2026 PURPOSE OF THE POSITION: The Administrative Assistant will support CFL's Legal Services Program, providing legal services to immigrants in Sunset Park and throughout New York City. I. RESPONSIBILITIES INCLUDE: Provide administrative support to help programs run smoothly and efficiently Respond to inquiries and maintain referral lists Coordinate appointment calendars Scanning, copying, shredding, and mailing Enter case notes when legal notices are received Call clients to remind them about appointments and the documentation needed Enter enrollment data in CFL's client database: ClientTrack Prepare monthly/quarterly data reports for funders Purchase supplies Maintain up-to-date information on CFL programs for navigators to provide referrals Collaborate with CFLSP programs and attend community outreach events as needed Opportunity to receive comprehensive immigration legal training and other professional development Assist programs with other duties as assigned II. QUALIFICATIONS: Associate's degree or high school diploma/equivalency with relevant experience Bilingual: English/Spanish required Proficient in data entry and MS Office tools: Word and Excel Excellent attention to detail and organizational skills Effective written and verbal communication skills. Experience working with diverse individuals and communities Occasional travel required to engage with families and community service providers within CFLSP program sites in Brooklyn Flexibility to work occasional evening or weekend hours for outreach events III. RELATIONSHIP WITH OTHERS: Build and maintain close, daily interactions with co-workers and supervisors Effectively communicate with families, CFLSP staff, and outside agency staff Have a strong sensitivity to cultural differences present among staff and clients within our organization Possess a strong belief in people's ability to grow and change IV. WORKING CONDITIONS: Work requires being in an office on-site, sitting at a desk, and using a computer and telephone Occasional travel is required to engage with other CFLSP program sites, community-based organizations. Flexibility to work occasional evening or weekend hours for outreach events Attend various meetings with internal departments and external stakeholders V. SCOPE OF RESPONSIBILITY: The Administrative Coordinator utilizes computer, organizational, interpersonal, and problem-solving skills to support CFL Legal Services. Compensation: $24.72 per hour Cover letter required Salary Description $24.72 per hour

About KRE Kushner Real Estate Group (KRE) is a family-owned real estate company committed to creating well-managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden-style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident-focused service. About the Role We're looking for a highly organized, systems-minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations-supporting vendor relationships, tracking critical documentation, resolving issues before they escalate, and ensuring our teams have the information they need to operate effectively. If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team's success, this role offers an opportunity to make a meaningful impact. You'll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company. What You'll Work On Contract & Compliance Coordination Own the accuracy and organization of the vendor contract database Monitor renewal dates and ensure action items stay on track Support the preparation of finalized and approved contracts Lead COI compliance efforts and partner with Accounts Payable to keep all systems current Operational Support Across the Portfolio Investigate tenant insurance cancellations or non-payment notices Help build a more efficient process for tracking renter's insurance Review vendor statements, resolve discrepancies, and support timely payments Assist in addressing utility shut-off notices or billing concerns Administrative Excellence Manage incoming mail and route time-sensitive documents for the portfolio Initiate RFPs and perform quality checks on proposals before review Maintain organized and accessible records of reports, municipal notices, and vendor documentation You'll thrive in this role if you: Bring 2+ years of experience in administrative support, office management, or AP/AR, and take pride in getting things done right the first time Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly Have experience with Yardi or other property management software (or a willingness to learn quickly) Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly Excel at juggling multiple priorities in a multifaceted environment, while staying detail-oriented and organized Take ownership of your work, work independently, and adapt to the needs of different properties Are motivated by being the operational champion who ensures our teams and portfolio run efficiently Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams What We Offer Generous PTO and a genuine commitment to work-life balance A collaborative, supportive Property Management team Stability and long-term growth within a respected real estate organization Opportunities to learn contract management, compliance, operations, and vendor coordination A welcoming Jersey City office with convenient transportation access KRE conducts background checks and MVR checks (if applicable). EOE/AA Employer/Vets/Disability

Reporting Relationships: TheAdministrative Assistant reports to the Program Director. Principal Duties and Responsibilities: Under the general supervision of the Program Director, Administrative Assistants are expected to perform the following principal duties and responsibilities. Provide administrative support to the Program Director and Director of Social Service. Prepare communications, such as memos, emails, invoices, reports and other correspondence Act as primary point of contact for the Program Director and respond to internal and external department requests General administrative duties such as copying and transmitting documents using various media. Handle office petty cash funds as the custodian, with oversight from the Program Director. Assist the Program Director with tracking time and attendance of employees, as requested. Provide timely reminders to the Program Director of key deadlines/trainings/events Assist the Program Director with the submission of employee program access to external departments, as requested. Organize and maintain files and databases in a confidential manner Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities. Screen phone calls, redirect calls, and take messages Attend staff meetings and supervisory sessions, take minutes for meetings as required. Schedule all office equipment repairs and servicing as needed. Ensure that fax and copy machines are in working condition. Receive invoices from contracted security and review for accuracy Order, receive, track, store and distribute office supplies. Perform other tasks and assignments as requested. Minimal Qualifications: Degree Requirement: Bachelor's degree in a related field with at least one (1) year experience in a professional setting or, Associate degree with at least two (2) years of relevant experience in a professional setting or. High School Diploma with at least three (3) years of relevant experience in a professional setting. Other Qualifications: Exemplary emotional intelligence and attention to detail. Ability to communicate effectively, strong interpersonal and written communication skills. Ability to work independently and meet key deadlines Strong organizational and attention to detail skills Comfortable with fast paced, start-up culture Confidentiality, Privacy and Professional Boundaries - Required Compensation and Benefits Base salary range and benefits information for this position are being included in accordance with requirements of New York State and City pay transparency laws. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individuals' competencies, education/professional certifications, qualifications/experience and performance in the role. Compensation The base salary compensation being offered for this role is $61,552. Benefits AAPCI provides a competitive benefit package which includes the following (eligibility requirements apply): • Health and Welfare Benefits: Medical (including prescription coverage), Dental & Vision • Commuter Benefits • Employee Assistance Program • Paid Holidays, Annual Paid Time Off (23 days) • Life Insurance • Long Term Disability • Retirement Benefits Plan (403B) • You may also get your college student debt forgiven tax free on Federal Direct Loans created under the College Cost Reduction and Access Act of 2007, PSLF, if you work full-time and after making 120 qualifying monthly payments under a Qualifying Repayment Plan. Equal Employment Opportunity Employer AAPCI is committed to providing Equal Employment Opportunity to all qualified applicants without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

We are seeking to fill a Project Assistant opening in our New York office to support two fast paced executives. The team is seeking someone who will handle the day-to-day operations and functions of an executive. The position offers the opportunity t Project Assistant, Development, Assistant, Real Estate, Property Management, Business Services

We are seeking to fill a Project Assistant opening in our New York office to support two fast paced executives. The team is seeking someone who will handle the day-to-day operations and functions of an executive. The position offers the opportunity to directly collaborate with industry leaders in the fields of architecture, design and real estate. Having a proactive and positive attitude, a thorough understanding of discretion and poise is vital. **Candidate must have the following qualities:** + Self-starter + Capable of prioritizing and balancing project timelines + Strong written and verbal communication skills + Analyze, organize and prioritize task list **Responsibilities include, but are not limited to the following:** + Pro-actively handling calendars and inboxes, coordinating travel arrangements, maintaining files and contacts, crafting/proofreading memos, retrieving messages and preparing expense reports + Assist with all preparation for meetings + Researching comparable properties + Creating and altering excel spreadsheets + Maintaining a filing system in a fast-paced environment + Answer calls and respond to clients in a professional manner + Other duties as assigned **Preferred Qualifications:** + Bachelor's or equivalent degree required; may consider candidates without a degree given applicable work experience + 1 to 3 years of proven experience in a customer facing business environment with administrative duties, preferably in the Real Estate Industry + Strong organizational skills + Ability to interact successfully with both internal and external customers at all levels. + Proactive nature with in-depth ability to coordinate and effectively handle and prioritize multiple tasks efficiently + Strong computer skills with advanced knowledge in Word, Excel, Outlook, and Power Point + Professional demeanor and ability to defuse emotional situations in a calm manner + Strong interpersonal skills and good judgment + Ability to work independently with minimal direction to achieve accomplishments + Exposure to Adobe Creative Suite preferred Corcoran Sunshine Marketing Group, Corcoran's new development division, is the new development market authority, leading the industry as its most innovative and effective marketing and sales organization. With over 30 years of experience and sales in excess of $40 billion, Corcoran Sunshine is the recognized leader in the research, planning, marketing, and sale of luxury residential development. Corcoran Sunshine represents a curated collection of the most desirable new addresses throughout the United States and in select international locations. Corcoran Sunshine is a subsidiary of Anywhere Real Estate Inc. Anywhere Real Estate Inc. (************************ **(NYSE: HOUS) is moving real estate to what's next.** Home to some of the most recognized brands in real estate Better Homes and Gardens Real Estate (*********************** , Century 21 (*************************** , Coldwell Banker (******************************** , Coldwell Banker Commercial (****************************** , Corcoran (************************** , ERA (********************* , and Sotheby's International Realty (*********************************** , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world. **At Anywhere, we are empowering everyone's next move - your career included.** What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. **We pursue talent** - strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. **We value our people-first culture,** which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (********************************************************************** . We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including: + Great Place to Work + Forbes World's Best Employers + Newsweek World's Most Trustworthy Companies + Ethisphere World's Most Ethical Companies EEO Statement: EOE including disability/veteran

Requisition #: 7353 # of openings: 1 Employment Type: Full time Permanent Category: Non-Bargaining Workplace Arrangement: In-Office Fund: 1199SEIU National Benefit Fund Job Classification: Exempt Responsibilities: • Provide administrative support to the Senior Manager and Retired Members Department (RMD) Coordinators • Answer and direct phone calls, manage emails, and handle incoming and outgoing mail. • Coordinate in-person and virtual meetings via Zoom/Teams, manage shared calendars, and arrange meeting rooms and catering as necessary • Organize and book travel accommodations for staff and management, following the Fund's guidelines • Assist in proofreading and preparing quarterly communications to retirees and assist with the preparation of monthly activity reports • Proofread all forms of communication and electronically file Oracle submissions, documents, memos, and communication shared internally/externally • Monitor and maintain office supplies, ensure equipment is operational, and coordinate service and repairs with vendors • Prepare meeting minutes and agendas • Maintain shared drive information, databases, contact lists, and other important information Qualifications: • High School Diploma or GED required; • Minimum one (1) year of administrative experience in a general office environment required • Working knowledge of Benefit and Pension Funds Benefits • Knowledge of Retiree Health Pension Benefits, Retiree Members Programs and Activities • Excellent verbal and written communication skills: must be able to establish priorities, meet deadlines and multi-task • Basic skill level in MS Office Suite, Oracle, IronClad • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands • Must be able to work with older individuals, have empathy and Patience • Must be able to interact and communicate with individuals at all levels of the organization in a professional manner

DUTIES & RESPONSIBILITIES: Provide administrative assistance to the Program Director, Medical staff and clinical staff. Maintain client files and assist with data base clean-up. Answer phones when necessary. Monitor and report on client interactions from the lobby reception post as needed. Responsible for maintaining the clinical/medical department client waiting list. Serves as the receptionist of the building by directing client questions, forwarding messages to the correct departments, and keeping clients informed of their wait status to see the medical/clinical teams. Related duties as assigned. HOURS: Full-time, 37.5 hours per week Monday-Friday 9am-5:30pm QUALIFICATIONS: High School diploma or equivalent required. Several years of office systems experience. Good organizational, written and verbal communication skills. Must also be proficient in computer databases and MS Office software. Bilingual (Spanish/English/Polish) preferred. * Vaccination preferred but not required. MAKE AN IMPACT Are you looking to make a positive impact on the lives of those in your community? At BRC, our staff help New Yorkers experiencing homelessness reclaim their lives by providing a hand up, offering opportunities for health and self-sufficiency, and restoring hope and dignity. Each and every BRC staff member makes heroic contributions to our city, providing vital services in times of crisis and need. Through our commitment to employee wellbeing and development, BRC provides a workplace where staff can achieve their goals, make a difference with our clients, and grow personally and professionally. Today, we have over 1000 full-time, part-time, and per-diem positions located in Manhattan, Brooklyn, the Bronx and Queens. Come and learn why 95% of BRC employees report that they would recommend BRC as a good place to work, and join us in building a more caring and compassionate city. BENEFITS BRC takes the health, safety, and wellbeing of our employees seriously. Employees are eligible for health insurance and paid sick time benefits immediately upon starting work. In addition, full time employees receive a generous benefits package, including: Competitive health and dental plans, with coverage is available for your spouse, domestic partner, and dependents. A minimum of 3 weeks paid vacation, 12 paid holidays, and additional paid sick and personal time. A 403(b) pension plan with a matching benefit paid by BRC. Tuition assistance and many training opportunities for career development. Flexible spending accounts (FSAs) are available so employees can set aside pre-tax dollars for healthcare, transit and childcare.

Administrative Assistant/ Front Desk Bedford-Stuyvesant Restoration Corporation, founded in 1967, is the nation's first community development corporation nestled in the heart of Central Brooklyn in Bed-Stuy. Located at Restoration Plaza, a 300,000 square foot commercial complex that offers a mix of retail, dining, recreation and entertainment, this historic organization is steeped in its mission to close the racial wealth gap. We provide direct services across an economic mobility platform centered on workforce development, affordable housing/homeownership, community revitalization, small business development and arts and culture to 60,000 people annually About the Role The Administrative Assistant / Front Desk position serves as the first point of contact for clients and visitors to the Center for Personal Financial Health (CPFH). CPFH advances economic stability and wealth-building through three core program areas: Care Coordination, Financial Inclusion, and Workforce Development, as a part of the Program Department. This role is critical to ensuring a welcoming, organized, and well-coordinated front-of-house experience. The Administrative Assistant/ Front Desk provides administrative support across all CPFH programs, supports intake and triage, manages scheduling and front desk operations, and helps ensure smooth daily office functionality. The position reports directly to the Senior Director of Program Operations, works closely with CPFH leadership and program staff across programs. Key Responsibilities: Front Desk & Client Engagement Serve as the first point of contact for all clients and visitors, providing a warm welcome and overview of CPFH services. Answer phones, respond to inquiries, route calls appropriately, take messages, and check voicemail daily. Schedule first-time and follow-up appointments, including reminder and confirmation calls. Assign participants to appropriate staff, track no-shows, and reschedule appointments as needed. Conduct follow-up outreach via phone or email to thank participants and share upcoming events and survey clients on their experience. Administrative & Program Support Provide administrative support across CPFH programs, including Care Coordination, Financial Inclusion, Workforce Development, Tax Preparation, and Operations. Maintain daily sign-in sheets, electronic intake trackers, and internal touch-point logs. Order and manage office supplies for all CPFH programs Maintain and update bulletin boards and program materials. Support file maintenance, document shredding, and basic record-keeping. Assist with event support and outreach activities held on the Restoration Plaza campus. Operational Support Open and close CPFH offices daily. Maintain office readiness and organization during business hours (Monday-Friday, 9:00 AM-5:00 PM). Other Perform additional duties as assigned to support CPFH operations and organizational needs. What you bring to the role: Bachelor's degree with at least 1 year of social service experience or High school diploma/equivalency with 1+ year of social service or customer service experience. Experience working in fast-paced, high-volume environments. Knowledge of community resources and experience working with underserved populations. Strong written and verbal communication skills. Excellent organizational, documentation, and time-management skills. Ability to work independently with professionalism, discretion, and strong boundaries. Commitment to confidentiality and ethical standards. Cultural sensitivity and experience working with diverse communities. Proficiency with Google Workspace, Microsoft Word, and calendar systems. Experience with data systems and intake or tracking platforms preferred. Salary Range: $21.97-$23.07 What We Offer: Health, dental, and vision coverage; 12 paid holidays; 4 weeks PTO; paid sick leave; 403(b); commuter benefits; employee assistance program; employee discounts; and additional leave benefits. Application Process: Please include a resume and cover letter outlining your interests and qualifications when applying for this position. (may include other requirements, e.g writing samples, graphic design samples, etc.) Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. Bedford Stuyvesant Restoration Corporation, its board members, President & CEO, executives and employees are committed to providing equal employment opportunities for all persons regardless of race, creed, color, national origin, sex, ethnicity, gender identity or expression, religion, source of income, sexual orientation, age, disability status, marital status, citizenship status, familial status, military status, domestic violence victim status, predisposing genetic characteristics, employment status, arrest or conviction record or any other characteristic protected by federal, state or local law. Equal employment opportunities extend to all aspects of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment. Anti-Nepotism Policy: Bedford Stuyvesant Restoration Corporation is committed to a policy of employment and advancement based on qualifications and merit and does not discriminate in favor of or in opposition to the employment of relatives.

Our organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. Responsibilities Manage the work process by allocating assignments to other regulatory employees. Expertise in preparing reminders, messages, and reports when required. Provide assistance with training of staff individuals and new employees. Implement and screen programs as coordinated by the administration and see the projects through to consummation. Respond to inquiries and calls for all kind of information related to the organization. Expect to provide assistance with other administrative duties. Maintain PCs, fax and photocopy machines. Maintain supplies of office by checking stock and request different items when required. Requirements 1 year experience of working as Administrative Assistant Proficient in MS Office. Capable to analyze and operate workplace practices to enhance productivity. Ability to handle multiple tasks at a time. Exceptional organization, analytical and communication (oral and written) skills Detail oriented and an excellent problem solver.

About Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client, an environmental services firm, providing sustainable environmental solutions to a wide range of companies, is looking for an Administrative Assistant to add to their team. Salary/Hourly Rate: $20/hr Position Overview: The Administrative Assistant will manage day-to-day office responsibilities and ad hock tasks as needed. Responsibilities of the Administrative Assistant: Answering calls to the main line and directing them to the correct sources. Faxing documents. Planning and scheduling meetings. Communicating with vendors. Placing and tracking supply orders to the office. Required Experience/Skills for the Administrative Assistant: At least 1 - 2 years as an Administrative Assistant or Office Assistant. Experience scheduling meetings, ordering lunches, managing inventory, and ordering supplies. At least 1 year of experience answering company phone calls. At least 1 year of Microsoft Outlook experience, including Excel and Word. Preferred Experience/Skills for the Administrative Assistant: Familiarity with Oracle. Microsoft PowerPoint experience. Ability to wear many hats and support where needed on the team. Education Requirements: * High school diploma. Benefits: * Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Starting in 2024, Enso Sauna Studio is a new wellness destination dedicated to providing clients with exceptional experiences through state-of-the-art saunas, contrast therapy and red light therapy, all while providing exceptional customer service. With three thriving locations currently in New Jersey and Long Island, NY, we are now set to open our fourth location in midtown Manhattan, with many more studios set to open in the years to come. This is an exciting opportunity to join a growing company and team at its early stages, in a fun, health and wellness-focused environment! About the Role: Reporting to the Studio Manager, the Sauna Studio Assistant aids in delivering unparalleled wellness experiences to all customers in the space. This role is responsible for managing client sessions, inquiries, and overall studio cleanliness during their shift. We are looking for enthusiastic and sales-focused individuals with a passion for wellness to join our front desk team part-time, and be a part of our brand new location! Core Job Responsibilities: Client Engagement: Welcoming clients upon arrival, ensuring they feel valued and comfortable. Appointment Management: Schedule and confirm sauna sessions, efficiently managing the booking system to optimize availability. Communication: Answer phone calls and respond to emails promptly, providing accurate information about our services, products, and promotions. Transaction Handling : Process payments, issue receipts, and manage the cash register with accuracy and integrity. Reception Area Maintenance: Maintain a clean, organized, and inviting front desk and lobby area to reflect the studio's luxury standards. Customer Service: Address client inquiries, concerns, and feedback professionally, utilizing strong customer service skills to ensure a consistently exceptional guest experience. Team Collaboration: Coordinate with other studio assistants and management to ensure seamless service delivery and client satisfaction. Required Qualifications: 1-2 years of previous customer service experience, ideally in a hospitality environment Excellent communication skills, both written and verbal Friendly and professional demeanor with a focus on delivering outstanding customer service Willingness to work flexible hours, including evenings, weekends, and holidays, to accommodate studio operating hours Passion for health & wellness! Compensation & Benefits: Base wage of $17-19 per hour commensurate with experience Career advancement opportunities within a fast-growing company Legal work authorization in the United States is required for consideration for this position. Enso Sauna is an equal opportunity employer committed to diversity and inclusion. We encourage applications from candidates of all backgrounds and experiences. Please let us know if you require accommodation due to a disability during any aspect of the recruitment process and we will work with you to address your needs.

We are seeking an Administrative Assistant to support one of offices in the Manhattan Market. This position will provide general administrative support to the Senior Managing Director, Office Manager and Agents. This opening requires in person work i Administrative Assistant, Office Manager, Administrative, Assistant, Property Management

We are seeking an Administrative Assistant to support one of offices in the Manhattan Market. This position will provide general administrative support to the Senior Managing Directors, Office Managers and Agents. This opening requires in person work in the office for the following: 5 days per week Monday to Friday from 9:30 am to 5:30 pm. **Responsibilities include, but are not limited to:** + Order, maintain, and restock inventory of office supplies, beverages, and kitchen supplies. + Prepare and type board packages, mailing labels, and other documentation. + Provide general admin duties, such as, typing, filing, copying, faxing, mailings, etc. + Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed. + Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment as needed. + Be proficient in all Corcoran's proprietary systems to assist Agents who have questions or require assistance using those systems. These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation. + Basic operational understanding of office printers and copiers, changing toners as needed. + Update all new office exclusive listing activity and Issue weekly & monthly spreadsheet reports on exclusives. + Attend all Sales Meetings and produce accurate minutes for meetings for distribution. + Back up to the Office Services Coordinator with processing outgoing USPS mail, UPS, and messenger services. + Back up to the other Administrative Assistants as needed. + Assist with special projects as needed. **Job Requirements:** + Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience. + 1+ years of experience in a customer centric business environment with administrative duties. + Proficiency in Microsoft Office Suite. + Excellent interpersonal skills both verbal and written. + Diligent with excellent organization skills. + Ability to interact with both internal and external customers at all levels. + Professional demeanor and ability to defuse difficult situations in a calm manner. + Ability to prioritize and be flexible with changing business needs in a high-paced team environment. + Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs). Through its New York City, Hamptons and South Florida brokerages, along with its rapidly growing affiliate network, Corcoran is home to more than 120 offices and more than 5,000 independent salespersons in key urban, suburban, and resort markets nationwide. Corcoran is a subsidiary of Anywhere Real Estate Inc. Anywhere Real Estate Inc. (************************ **(NYSE: HOUS) is moving real estate to what's next.** Home to some of the most recognized brands in real estate Better Homes and Gardens Real Estate (*********************** , Century 21 (*************************** , Coldwell Banker (******************************** , Coldwell Banker Commercial (****************************** , Corcoran (************************** , ERA (********************* , and Sotheby's International Realty (*********************************** , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world. **At Anywhere, we are empowering everyone's next move - your career included.** What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. **We pursue talent** - strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. **We value our people-first culture,** which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (********************************************************************** . We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including: + Great Place to Work + Forbes World's Best Employers + Newsweek World's Most Trustworthy Companies + Ethisphere World's Most Ethical Companies EEO Statement: EOE including disability/veteran