Administrative assistant jobs in Union, NY

Responsible to support all clinical and administrative departments at a secretarial/transcriptionist level. This position provides full or part time work/hours, as well as supports all aspects of the administrative forum. ESSENTIAL DUTIES AND RESPONSIBILITIES Receives, distributes and documents incoming calls with accuracy and attention to detail in patients' electronic health record; including calls for medication refills and patient concerns to be directed to the LPN. Maintains up to date patients electronic health records; includes scanning and uploading documents, including medical history, hospital records, correspondence and so forth. Maintains patient and staff confidentiality at all times. Employee will possess knowledge of HIPAA, program confidentiality standards, and will adhere to the agency release of information guidelines, processes, and paperwork. Demonstrates appropriate professional and interpersonal skills with patients, families, outside agencies, Insurance Companies, Employee Assistance Program Agencies, and other professionals and co-workers. Schedule and rescheduling patients, enter meetings, lunches, etc. into computer schedule for Providers. Registers patients at point of check in, collect co-pays, deductibles, and make change & reconcile the cash drawer at the conclusion of shift. Verify demographics & insurance information on all patients presenting for appointments. Provide patients with follow up appointments. Schedule patient transfers, intakes, & evaluations into providers' schedules ensuring that insurance verification is complete and patients are scheduled with the appropriate provider. Create and send correspondence to patients and other agencies as needed. Reviews fiscal documents and enter relevant information into computer. Reviews insurance information relating to a patient and hold a baseline understanding of insurance company enrollment with the agency and scheduling parameters. Completes appropriate documentation for insurance re-authorization process. Will complete initial “Point of Entry” in the electronic health record either in person or via phone. Gather demographics, guarantor and insurance information and schedule appropriately based on insurance standard for the initial appointment. Performs other secretarial projects as assigned. Provides backup coverage for other support staff as needed. Participates in ongoing in-service training programs. Effective communication skills in working with those experiencing high levels of distress and emotional instability. Utilize NTC's Electronic Health Records (E.H.R.) during tenure of employment. Initial training, and on-going training, will be provided to employee by respective supervisor and/or assigned team member. Employee will be proficient in their job position within six (6) months. If at any time an employee feels they need more training/education, employee is to submit a request for such through their supervisor, manager, and/or director. Other functions and duties as assigned. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High School Diploma or Equivalent. Minimum of One (1) year experience in a administrative position is required. Computer experience including knowledge of some Microsoft/word-processing and Excel spreadsheet usage. PHYSICAL DEMANDS Must be able to travel if required. Position may/will require use of own vehicle. Current/Valid Driver's License. Sedentary work: duties require exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry push, and pull articles such as files and computer binders. WORK ENVIRONMENT Works in well-lit office environment. LANGUAGE SKILLS Ability to write reports and correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. REASONING ABILITY Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. E.O.E.

Position OverviewUnited Health Services has a great new opportunity and hiring Administrative Assistant supporting Nursing Education located in Binghamton, NY. The Administrative Assistant provides essential support to the Nursing Education team, ensuring the smooth and efficient operation of daily activities within nursing administration and education. This role requires strong communication and technology skills, exceptional attention to detail, and the ability to manage multiple priorities in a dynamic healthcare environment. Primary Department, Division, or Unit: UHS Nursing Education Primary Work Shift: Day Regular Scheduled Weekly Hours: 40 Compensation Range: $19.37 - $28.09 per hour, depending on experience ----- Essential Functions: Essential functions are those tasks, duties and responsibilities that are performed with or without reasonable accommodation. Provides administrative/secretarial support for the department. Performs typing of correspondence, reports, documents, policies/procedures, forms and minutes. Maintains calendars to include scheduling meetings, webinars & conference calls in a time efficient manner. Opens, dates, and sorts mail identifying priority items and bringing these to the attention of the appropriate staff. Maintains and orders office supplies to insure smooth operation of the office. Answers telephone, takes messages, and answers inquiries within assigned scope of responsibility. Maintains a high level of confidentiality. Non-Essential Functions: Duties the employee may perform that are not essential as defined in the job description. Abides by Service Delivery Standards. Will perform other duties as assigned Education/Experience Minimum Required: High School diploma with two (2) years of experience in secretarial support position or related field. Preferred: Associates Degree in Secretarial Science or Office Administration. #IND1 ----- Why You'll Love Working at UHS At United Health Services (UHS), we believe every connection-to patients, to purpose, to each other-makes a difference. That's why we're intentional about supporting our team in ways that go beyond the job. Whether through meaningful benefits, personal growth, or fun along the way, we're here to help you thrive in work and life. A Culture of Connection - We support each other like family and create space for every voice to be heard. Engagement Councils, peer recognition, and initiatives like Walk in my Shoes for senior leaders are just a few ways we foster belonging and collaboration. Outside of work, we stay connected through team events like trivia, trunk-or-treat, volunteer days, our staff choir, or seasonal celebrations. Comprehensive Benefits for Life & Family - We offer medical, dental, and vision coverage starting the first of the month after hire for employees working 24+ hours/week. With flexible plan options and coverage tiers, you can choose what fits your life best. Additional perks include discounted childcare through Bright Horizons and voluntary benefits like pet insurance, legal services, and identity theft protection. Well-Being & Financial Security - From day one, PTO starts accruing so you can take time to recharge. We support your long-term wellness with a 403(b) retirement plan and company match, flexible spending accounts, access to financial advisors, and up to $400/year in wellness rewards. When life gets tough, we're here with 24/7 EAP counseling, virtual mental health support, a food pantry, PTO donation program, and professional attire through the Classy Closet. Growth That Moves with You - With access to 100,000+ online courses, leadership programs, tuition reimbursement, clinical ladders, and internal mobility, we help you grow wherever your passion leads. We also continuously review compensation to ensure market competitiveness and internal equity, so you can feel confident your work is valued and rewarded fairly. A Place to Call Home - Located in New York's Southern Tier, UHS offers more than a career-we offer a lifestyle. Enjoy four-season recreation, affordable living, top-rated schools, minor league sports, craft brews, a close-knit community, and more, all within reach of the Finger Lakes, the Catskills, and major Northeast cities. ----- About United Health Services United Health Services (UHS) is a locally owned, not-for-profit healthcare system in New York's Southern Tier comprising four hospitals, long-term care and home care services, and physician practices in Broome and surrounding counties. UHS provides healthcare and medical services for two-thirds of the region's population, produces $1.3 billion a year in total economic impact, and boasts a workforce of more than 6,300 employees and providers. At UHS, our work is guided by our Values of Compassion, Trust, Respect, Teamwork, and Innovation. Whether you provide direct patient care or support behind the scenes, you are part of a shared purpose: to improve the health and well-being of the communities we serve. Every employee plays a meaningful role in fulfilling our mission-we'd love for you to consider joining us! United Health Services is an Equal Opportunity Employer. ----- United Health Services, Inc. and the members of the UHS System neither are affiliated with, sponsored, endorsed nor approved by, nor otherwise associated with, Universal Health Services, Inc. (NYSE: UHS), UHS of Delaware, Inc. nor their affiliates, which can be found at ***************

Beginnings Credit Union (Beginnings) is seeking a driven and enthusiastic Administrative Assistant who will provide administrative support for the Investment Solutions Program Manager and Financial Advisor's by performing administrative tasks, supporting client interaction and communication, assisting with information processing and monthly reporting, and facilitation of special projects. Duties will require excellent organizational skills, a strong willingness to learn, the ability to problem solve, and the ability to handle sensitive information with discretion. Responsibilities: Prepare and process documentation related to wealth management clients and activities. Execute client requests in a timely manner. Prepare meeting agendas. Maintain accurate and organized client records and files. Schedule and confirm client appointments, managing FA's calendars. Onboard new clients utilizing various internal and external systems. Process referrals from website and internal sources. Assist with compliance and regulatory requirements, ensuring all activities adhere to industry regulations and standards. Support the management of the Investment Solutions external website. Process Investment Solutions department mail. Facilitate the identification, implementation, and maintenance of process improvements and efficient operating procedures within the department. Responsibilities may be added as the role progresses. Requirements Willingness to obtain and maintain investment licenses (Series 6 & 7, insurance). 1-3 years' experience in an administrative or related role in a financial services environment is preferred. Ability to gain a strong knowledge of investment products and regulatory requirements will be required for success in this role. Strong communication skills, both written and oral, with the ability to provide clear and professional communication and excellent service to clients, staff, and vendors. Understands all software programs applicable to retail financial services and can use them proficiently. Proficient in Microsoft Office with emphasis on Word, Excel, Outlook, and Teams. Ability to work well in both independent and highly collaborative settings. Ability to deal with ambiguity. Self-motivated with a willingness to learn. The ability to think strategically. Good problem solving and analytical skills. Ability and willingness to regularly travel to credit union branches across the service area, with mileage reimbursement per credit union policy. Equal Employment Opportunity: Equal employment opportunity has been and will continue to be a basic principle at the Credit Union. Beginnings provides equal employment opportunities, without discrimination because of race, color, religion, creed, sex, sexual orientation, gender identity or expression, pregnancy, marital status, age, national origin, citizenship, handicap or disability, veteran or military status, political beliefs, victim of domestic violence status, familial status, or predisposing genetic characteristics or status, or any other status protected by federal, state, local or other law. This policy includes, but is not limited to recruitment, hiring, compensation, training, and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment. #Beginnings1 Salary Description $21.50 - $26.50 / hour

Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Job File Coordinator. In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage “Like it never even happened”! We're seeking someone who is great on the phone, has excellent analytical skills, is detail-oriented, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you'll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero ! As a valued SERVPRO Franchise employee, you will receive a competitive pay rate with opportunity to learn and grow. Primary Responsibilities · Monitor job file status · Monitor job file audit status · Maintain job file WIPs · Monitor and ensure client requirements are followed · Review and validate initial field documentation · Create preliminary estimate · Daily job file coordination · Perform job file backup · Maintain internal and external communications · Prepare job file reports · Complete and review job file documentation for final upload and the audit process · Complete job file audit process · Perform job close-out · Assist other departments, as needed Position Requirements · 2+ year(s) of administrative or office-related experience · Experience with writing estimates, job file processes, and quality assurance a plus · Experience in service industry environment a plus · Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times · Polite, confident, and excellent customer service skills, including listening and questioning skills · Ability to remain calm and professional during tense or stressful situations · Excellent organizational skills and strong attention to detail · Very self-motivated and goal-oriented · Ability to multi-task · Capability to work in a fast-paced, team-oriented office environment · Proficiency in Microsoft Office (i.e., Outlook, Word, Excel) · Ability to learn new software, including Xactimate and proprietary software · Minimum of HSD/GED preferred · Ability to successfully complete a background check subject to applicable law Hours · 40 hours/week, flexible to work overtime when required- 7:30 AM- 5 P.M. Benefits: Medical, Dental, Vision Insurance with Employer Contribution (Waiting Period may apply) 401K with Employer Contribution Paid Holidays and Vacation time Paid Sick Leave (Once Accrual met) Compensation: $18.00 per hour Picture yourself here fulfilling your potential. At SERVPRO , you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

Job Description The Arc of Delaware County, a nationally recognized organization serving Delaware County for over 50 years, is committed to providing an environment in which everyone is treated with care and respect. As an employee, we will surround you with highly skilled co-workers and provide you with orientation, training, coaching, support, and opportunities for advancement. We're looking for caring staff, who are kind, eager to learn, flexible, team oriented, and embrace our core values. Achieve with us. Position: Administrative Assistant Salary: $37,419 yearly Schedule: Full-time, Monday-Friday 8:00 AM - 4:30 PM Location: Walton, New York Responsibilities: Perform clerical functions to support the CFO, Clinical Coordinator, Director of Cultural Integrity. Job Duties: Receive, Compile data and generate reports as requested. Answering and directing phone calls Other related duties and responsibilities as assigned. Qualifications: Associate's degree with minimum of two (2) years of secretarial and / or administrative experience with High School Diploma Type 45 wpm Creative problem-solving mindset. Must be able to prioritize, multitask, and manage busy schedules/deadlines. Organized, solution-oriented, and adaptable. Professional written and verbal communication skills. Experience in MS Word Equal Opportunity/Affirmative Action Employer female/minority/disability/vet/ **************

at Community Options New York Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states. We are now hiring a Part-Time Administrative Assistant to provide support in Binghamton, NY. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Starting pay is $15.00/per hour Responsibilities Schedule and organize appointments, meetings, travel, and conferences Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members Order office supplies and maintain office equipment Establish, develop, and maintain filing system Maintain daily and monthly schedules for all necessary staff to determine location and availability Organize and prioritize large volumes of information and calls Complete typing and copying as needed for management staff Open, sort, and distribute mail Maintain a neat and orderly office and reception area Work independently and within a team on special non-recurring and ongoing projects Maintain conference room usage log Additional tasks and responsibilities may be assigned Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation. Minimum Requirements High school diploma or GED Two years of related administrative experience Valid driver's license with a satisfactory driving record Proficient in Microsoft Office Suite Must have high level of interpersonal skills to handle sensitive and confidential situations Excellent verbal and written communication skills Independent judgment is required to plan, prioritize, and organize diversified workload Ability to prioritize workload with excellent time management skills Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing Why Community Options? Competitive Insurance Benefits (Medical, Dental, Vision) Paid Holidays-Including a Birthday Holiday Generous PTO Employee Incentive & Discount Programs 403b Retirement Plan Incredible career growth opportunities University partnerships that include tuition reduction Community Options is an Equal Opportunity Employer M/F/D/V #IND-ST

Join Our Team at Arnot Health! Are you an organized and detail-oriented professional looking to contribute to a patient-centered healthcare environment? Arnot Health is seeking a dedicated Outpatient Administrative Assistant to support Southport Family Medicine. This role is essential in ensuring smooth daily operations by handling administrative duties, patient registration, scheduling, and billing. Your Schedule: * Full-Time * Monday - Friday * Day Shift What You'll Do: As an Outpatient Administrative Assistant, you will be responsible for a variety of administrative and patient support tasks, including: * Front Desk & Patient Check-In: Prepare daily schedules, answer calls, update patient demographics, collect co-pays, and maintain accurate financial records. * Billing & Documentation: Process billing superbills, track daily encounters, and manage medical records requests. * Scheduling & Check-Out: Arrange follow-up appointments, obtain prior authorizations, provide patient instructions, and document appointments. * Patient Support: Assist providers with scheduling referrals, forwarding medical records, and notifying patients of appointment changes. * Office Administration: Order supplies, distribute mail, and ensure smooth practice operations. * Compliance & Training: Maintain professional behavior, participate in mandatory educational programs, and adhere to OSHA compliance guidelines. What We're Looking For: We are seeking a detail-oriented and customer-focused professional who excels in a fast-paced medical office environment. The ideal candidate will have: * Education: High school diploma required; coursework in secretarial sciences preferred. * Experience: Minimum of three years of medical office experience preferred; knowledge of medical coding is a plus. * Skills: Excellent communication, organizational, and multitasking abilities. Physical Demands: This role involves frequent standing and walking, occasional lifting of up to 20 lbs, reaching and stooping, and light physical effort typical of an office-based setting. About Us: Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York. Campuses include Arnot Ogden Medical Center and St. Joseph's Hospital in Elmira; Ira Davenport Memorial Hospital in Bath, NY; and over 40 medical offices in the Southern Tier. Arnot Health is currently affiliated with more than 300 physicians from 50+ specialties. Arnot Health is a member of Centralus Health, a community-based integrated delivery system. Our mission is to deliver high-quality care, empower our teams to succeed, and improve the wellbeing of the communities we serve. Our commitment to quality personalized care begins with our exceptional team-over 6,500 employees strong. At Arnot Health, you will work in a collaborative environment that values excellence, integrity, compassion, and stewardship. Together, we create an environment where empathy, honesty, and a dedication to quality thrive, empowering us to make a positive impact on the lives we touch. We offer competitive wages, comprehensive benefits, and professional development opportunities to help our employees grow and thrive. Whether you are just starting out or looking to take the next step in your healthcare career, we invite you to join us in shaping the future of care in our communities. Apply Today!

Administrative Support Staff Washita Valley Enterprises, Inc. (WVEI) is a leading service provider in the oil and gas industry. We are looking for Administrative Support staff that are committed to WVEI's quality of work and commitment to safety. WVEI's Administrative Support Staff work consistent hours in an office setting at our Wysox, PA location.This is a safety sensitive position. Administrative Support Staff expectations: * Data entry Excel Experience * Ability to Multitask Efficiently * Excellent Record Keeping Skills Administrative Support Staff benefits include: * Paid Time Off (PTO) * Set Schedule 5 days a week. * 6 Paid Holidays * Bi-Weekly Pay, Direct Deposit Available * Medical, Dental, Vision Coverage at Low employee cost * Company Paid Life Insurance with Optional Additional Life and Accident Insurance * 401K with Roth Options available Come join our team- American owned and operated for over 45 years!

The Theatre Administration Assistant assists program faculty in the areas of Practicum, Box Office, Front-of-House, and with other tasks as needed to support the functions of the degree program. Applicant must be available to work in person, on campus with program faculty and students. Qualifications Available to work in person ONE hour rotating weekday Box Office shift, Monday-Friday Performance shifts* on October 13-19, November 11-18, and December 2-8, 2025 *Performance shift times vary Total of up to FIVE scheduled hours weekly; more weekly hours scheduled at the discretion of the program faculty supervisor. Successful completion of at least TWO of the following courses: THEA 15000, THEA 15200, THEA 25100, and/or THEA 25101 Experience working/interning in Front-of-House at a theatre or other performing arts company Experience working/interning in customer-facing position(s) Experience communicating with patrons verbally in-person and on the phone, and written communication skills Demonstrable attention to accuracy Desire to work as a member of a team Desire to work with Theatre Administration faculty Preferred Experience and Skills: Experience working/interning in customer-facing position(s), preferably in Box Office or Front-of-House position(s) Experience handling and reconciling cash, credit, and debit transactions Strong time and task management skills Strong analytical and problem-solving skills Duties and Responsibilities: Learn and demonstrate increasing knowledge of: Front of House operations, including but not limited to, Box Office, Concessions, House Management, Opening Night Receptions and the Center for Theatre and Dance Front-of-House and Box Office policies and procedures Theatre seating maps Ticket scanning for printed tickets, print-at-home tickets, and tickets emailed to digital devices Each production's length, performance dates, curtain and run times Directions to and parking solutions for patrons of MTD productions The audience experience and their specific day/night-of-show scenarios Assist patrons purchasing tickets and resolve ticketing and seating issues Troubleshoot discrepancies in cash/credit/debit transactions Model appropriate professional behavior and attire as detailed in program documents Document and report problems and diversions from policy and procedure to the program faculty Follow through on delegated instructions Learn and apply new skills, processes, and procedures and assist co-workers to do similarly Other duties as assigned Performance Review: A performance review for successful applicants will be completed during the last week of classes of FALL 2025 to determine continuation of employment through SPRING SEMESTER 2026. Hours: dependent on schedule; varies by week Supervisor: Angela Branneman (*********************) Application Information: Applications are due no later than Monday, August 18 at 10:00am. Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated. This position requires a background check. Instructions for submitting your application: Interested applicants must apply online and attach a resume and a cover letter that includes the responses to the application questions below. Responses to the application questions should be attached to your application under the Cover Letter field. In your attached document, please including the following in list order, not a narrative: Ithaca College student ID number IC email address Cellphone number Major(s), minor(s) Month/year of expected graduation (MM/YYYY) Have you previously held any position as a student employee at Ithaca College? Pay Rate: $ 15.65 / hour Instruction to Applicants Interested applicants must apply online at ithaca.edu/jobs and attach a resume and cover letter. Questions about online application should be directed to Student Employment at ****************************. Screening of applications will begin immediately. Hiring Manager: Mary Scheidegger, *******************

Beginnings Credit Union (Beginnings) is seeking a driven and enthusiastic Administrative Assistant who will provide administrative support for the Investment Solutions Program Manager and Financial Advisor's by performing administrative tasks, supporting client interaction and communication, assisting with information processing and monthly reporting, and facilitation of special projects. Duties will require excellent organizational skills, a strong willingness to learn, the ability to problem solve, and the ability to handle sensitive information with discretion. Responsibilities: * Prepare and process documentation related to wealth management clients and activities. * Execute client requests in a timely manner. * Prepare meeting agendas. * Maintain accurate and organized client records and files. * Schedule and confirm client appointments, managing FA's calendars. * Onboard new clients utilizing various internal and external systems. * Process referrals from website and internal sources. * Assist with compliance and regulatory requirements, ensuring all activities adhere to industry regulations and standards. * Support the management of the Investment Solutions external website. * Process Investment Solutions department mail. * Facilitate the identification, implementation, and maintenance of process improvements and efficient operating procedures within the department. * Responsibilities may be added as the role progresses. Requirements * Willingness to obtain and maintain investment licenses (Series 6 & 7, insurance). * 1-3 years' experience in an administrative or related role in a financial services environment is preferred. * Ability to gain a strong knowledge of investment products and regulatory requirements will be required for success in this role. * Strong communication skills, both written and oral, with the ability to provide clear and professional communication and excellent service to clients, staff, and vendors. * Understands all software programs applicable to retail financial services and can use them proficiently. * Proficient in Microsoft Office with emphasis on Word, Excel, Outlook, and Teams. * Ability to work well in both independent and highly collaborative settings. * Ability to deal with ambiguity. * Self-motivated with a willingness to learn. * The ability to think strategically. Good problem solving and analytical skills. * Ability and willingness to regularly travel to credit union branches across the service area, with mileage reimbursement per credit union policy. Equal Employment Opportunity: Equal employment opportunity has been and will continue to be a basic principle at the Credit Union. Beginnings provides equal employment opportunities, without discrimination because of race, color, religion, creed, sex, sexual orientation, gender identity or expression, pregnancy, marital status, age, national origin, citizenship, handicap or disability, veteran or military status, political beliefs, victim of domestic violence status, familial status, or predisposing genetic characteristics or status, or any other status protected by federal, state, local or other law. This policy includes, but is not limited to recruitment, hiring, compensation, training, and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment. #Beginnings1

Budget Title Administrative Assistant 1 (NY HELPS) Campus Title Administrative Assistant 1 (NY HELPS) School/Division Student Affairs, Division of Department Disability Resources Office Staff Sub-Type Staff & Administration Salary Level SG011 Salary Range $40,391-$47,695 Salary Determination Starting salary rates are based on multiples factors which may include the position's major responsibilities, the applicant's background including education, work experience, and key competencies, the university's strategic priorities, internal peer equity and external market analyses, applicable federal, state, and local laws and negotiated labor contracts. Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? No If Temporary, enter End Date: Position Summary Provide key administrative support and serve as a receptionist for the SUNY Cortland Disability Resources Office. Position is Monday - Friday 8:00am-4:30pm with 1 hour for lunch between 12:00-1:00pm. Serve as the primary administrative assistant support for the Director. Some ongoing oversight and support will be expected related to responsibilities of the Associate Director, Technology Accessibility Coordinator, Learning Strategist, Testing Administrative Services Program, and Sensory Room. Watch to learn more about careers at SUNY Cortland: ******************************************* What makes SUNY Cortland a great place to work? * Our positions provide predictable salary progressions, and many offer permanency. * Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement. * SUNY Cortland prioritizes work-life balance and well-being in all forms. The university's state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland's Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor's approval. * Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding. * Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region's offerings Major Responsibilities Front Desk & Communication Management * Serve as the first contact for students, parents, faculty, staff, and administrators in a highly confidential and high-traffic office. * Screen all telephone, email, and in-person requests for appointments, information, and assistance, and refer to the appropriate staff member as needed. * Coordinate and schedule student appointments and meetings with faculty or colleagues on campus for department staff. * Offer listening, understanding, and empathy for requests and situations that arise for anyone who contacts the office. Data & Records Management * Establish and maintain confidential files for students seen for disability resources support using online profiles through the scheduling program and database. * Maintain currently held office files as needed. * Use database for data entry and to schedule appointments for students, faculty, and staff as needed. Administrative & Operational Support * Prepare and review correspondence for meetings, programs, and reports for Disability Resources as needed. * Make all office purchases with procurement card, reconcile money spent, monitor and replenish office inventory, and provide operating budget oversight as needed. * Make travel arrangements and complete related paperwork, and assist with HR paperwork for staff, annually. * Monitor the need and send Webex links for appointments daily. Program & Service Coordination * Facilitate coordination of note takers, accessible furniture, and other accommodations as needed. * Coordinate student participation in the NYS Agency Based Voter Registration Program. Functional and Supervisory Relationships The AA1 position reports to the Director of Disability Resources, Suzanne Sprague and will support the Disability Office Staff; Associate Director, Learning Strategist, Technology Accessibility Coordinator, and Accessibility Associate as needed. Required Qualifications Appointment to this position could be a permanent competitive appointment or a permanent non-competitive appointment. 1. Permanent Competitive Appointment Options: Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email. Section 70.1 Transfer to Administrative Assistant 1, SG 11: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework through the NYS CSEA Partnership website. Section 70.1 Transfer to Administrative Assistant Trainee 1, SG 8: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 Transfer to Administrative Assistant Trainee 2, SG 10: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website: *********************************************************************** For information regarding the Administrative Assistant Traineeship mandatory and elective coursework, please visit the NYS & CSEA Partnership website: ******************************************************************* Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary. * $40,391 (Trainee 1- NS equated to SG-8) * $45,081 (Trainee 2- NS equated to SG-10) * $47,695 (Full Performance level SG-11) 2. Non-Competitive Appointment Option: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE QUALIFICATIONS- To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. This position may be designated 55 b/c and is subject to verification of applicant eligibility. The qualifications are: Administrative Assistant Trainee 1 (NS Salary Grade 8 $40,391): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory core coursework as a Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2 (NS Salary Grade 10 $45,081): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory and elective core coursework, you will advance to the full level of this title without further examination. Administrative Assistant 1, Salary Grade 11 $47,695: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. You must also complete all mandatory and elective core coursework. Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree* in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. Preferred Qualifications Experience with individuals with disabilities Knowledge, Skills & Abilities * Exceptional detail orientation and organizational skills * Demonstrated knowledge of MS Office including Word, PowerPoint, and Excel * Demonstrated ability in learning new computer data system- AccessCortland * Demonstrated ability to work independently and as part of a team * Demonstrated ability to manage time effectively * Effective oral and written communication skills * Demonstrated interpersonal skills to work effectively with faculty, staff and students and their parents, including in emotional situations * Demonstrated understanding of and sensitivity to a diverse student population * Demonstrated ability to solve problems * Demonstrated knowledge of standard office procedures * Demonstrated ability to be flexible working with multiple tasks and needs of students and staff through the day About the University A top public university of approximately 6,600 students located in the geographic center of New York State, SUNY Cortland provides accessible, affordable education to students from across the U.S. body. One of 13 comprehensive universities in the State University of New York system, SUNY Cortland prides itself on its rigorous undergraduate and graduate programs in the liberal arts, sciences, education, and professional studies. For more than 150 years, SUNY Cortland has provided unmistakable value for students seeking a well-rounded academic, athletic, and social experience. The University ranks among the top campuses in the nation on Money magazine's "Best Colleges for Your Money List," fields a powerhouse Division III athletics program and boasts an impressive network of alumni making a difference in education, business, government, fitness, medicine and many other fields. EEO Statement The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university. Job Close Date 12/29/2025 Posting Detail Information Posting Number S25061 Review Start Date 12/30/2025 Open Until Filled No Quick Link for Direct Access to Posting **************************************** Special Instructions Special Instructions to Applicant Special Instructions to Applicant

Posting Date 12/03/2025 60 Blacksmith Road, Newtown, Pennsylvania, 18940, United States of America We encourage fun, on and off the clock. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments. Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you. We offer career options to fit your lifestyle. Here is what you can expect when you join our Village as an Administrative Assistant: * A community first, company second culture based on Core Values that really matter. * Clinical outcomes consistently ranked above the national average. * Award-winning education and training across multiple career paths to help you reach your potential. * Performance-based rewards based on stellar individual and team contributions. * A comprehensive benefits package designed to enhance your health, your financial well-being and your future. * Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation. We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You must type 60 WPM and have a high school diploma or GED. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting. Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen." What We'll Provide: More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings. * Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out * Support for you and your family: Family resources, EAP counseling sessions, access Headspace, backup child and elder care, maternity/paternity leave and more * Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. #LI-AS2 At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. This position will be open for a minimum of three days. For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at *********************************** Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.

Job Description Grow Your Dental Career at Concerned Dental Care of Richmond Hill - Front Desk & Dental Assistant Hybrid Opportunity Are you an experienced dental front office professional looking to expand your skills into clinical care - or a cross-trained team player ready to bring balance to both patient-facing and behind-the-scenes operations? Concerned Dental Care of Richmond Hill is looking for a warm, dependable, and detail-oriented Front Desk Receptionist with Dental Assisting Support to join our vibrant, high-volume practice. In this unique hybrid role, you'll spend approximately 70% of your time at the front desk managing appointments, patient flow, and communications - and 30% assisting chairside, with on-the-job DA training provided. This is a fantastic opportunity to take your dental career to the next level while working in a welcoming, team-driven environment committed to exceptional patient care. Why Choose Concerned Dental Care? Competitive Pay & Growth Potential: $17-20/hour with opportunities for advancement Comprehensive Benefits Package: Medical, dental, vision, 401K with employer match, life insurance, and disability Generous Paid Time Off: 3 weeks PTO + paid holidays Continuing Education & Career Development: Access to CE credits, mentorship for career progression, cross-training opportunities Cutting-Edge Technology & Modern Facility: Digital charting with Denticon, six operatories, and a collaborative environment that values your growth Location: Concerned Dental Care - 119-01 Liberty Avenue Richmond Hill, NY 11419 Work Schedule: Monday-Thursday 9:45am-7pm Your Role - Front Desk Focus with Clinical Support: Front Desk Responsibilities (70%) Warmly greet patients and visitors, making them feel at home Answer phones, manage calls, and respond to inquiries professionally Schedule and confirm appointments, collect payments, and verify insurance Update patient records and ensure accurate data entry in Denticon Assist in resolving patient concerns and keeping office operations smooth Chairside Support (30%) Assist with setup and sterilization of instruments and rooms Support providers during treatment (suctioning, passing instruments, etc.) Take diagnostic-quality x-rays (training provided if needed) Educate patients on post-treatment care and oral hygiene What We're Looking For: 2+ years of dental front desk experience (required) Willingness to be trained in dental assisting (DA certificate preferred but not required) Comfort working with Denticon or other dental software Strong communication and organizational skills Bilingual in Spanish, Hindi, or Bengali is a plus CPR certified (or willing to obtain) About Our Practice: Concerned Dental Care of Richmond Hill is proud to serve a diverse community with personalized, patient-focused care in a welcoming environment. Our experienced providers and supportive staff are passionate about dentistry, education, and making patients feel like family. We believe in building careers through mentorship, growth, and teamwork. Ready to grow with a practice that supports your success? Apply today to join our team! Concerned Dental Care is a proud affiliate of Affinity Dental Management, an equal opportunity employer committed to a diverse and inclusive workforce. We encourage qualified candidates from all backgrounds to apply and will consider all qualified applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Care Assistant, Certified Dental Assistant (CDA), Dental Aide, Oral Healthcare Assistant, Dental Operatory Assistant, Expanded Functions Dental Assistant (EFDA), Registered Dental Assistant (RDA), Dental Technician Assistant, Dental Office Assistant, Dental Clinical Assistant}

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put our heart and soul into everything we do. We are seeking an Administrative Assistant to join our Supports Coordination program in Mayfield, PA. Earn: $16.25/hour. Work Hours: 8:30am-4:30pm M-F The administrative assistant will provide office support for Tri-Valley Care's Supports Coordination program in Mayfield, PA. Duties and Responsibilities: * Maintain confidentiality regarding client and departmental information as per agency policy. * File and organize individual charts * Submit billing on a timely basis in compliance with state standards * Operates general office equipment, including printer/copier, postage machine and computer. * Collects and organizes data required by the staff for meetings and appointments. * Maintain office activities, respond to inquiries, handle correspondence, process documentation, verify information, and provide a full range of secretarial services. * Complete purchase requisitions in a timely manner, ensuring accuracy for program codes, amounts, and signatures. * Works cooperatively with all staff. * Performs related work as required. * Send letters to consumers * Update release of information forms when necessary * Update insurance information * Data entry/data maintenance as assigned * Develop new techniques/procedures to improve service delivery and/or job tasks. * This description basically summarizes duties and is not inclusive. At the discretion of the supervisor and according to circumstances, verbal and written addition or deletions may be made. Benefits Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including: * Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support. * Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions. * DailyPay -- access your pay when you need it! * On the Goga well-being platform, featuring self-care tools and resources. * Access Care.com for backup childcare, elder care, and household services. * Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP). * Tuition reimbursement and educational partnerships. * Employee discounts and savings programs on entertainment, travel, and lifestyle. * Access to Pryor Online Learning for free online personal development classes. Learn more about our full benefits package - **************************************** About Merakey Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse. Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply! Our ideal candidate will possess the following skills: * High school diploma or GED required * Experience working in an office setting required * Experience with Microsoft Office programs required

Assist with office projects as assigned, including but not limited to reviewing campus online resources and checking for accuracy/updates; researching other med school programs/resources; supporting Clinical Campus marketing efforts; contributing to newsletters. Minimum Qualifications: Must be a current student enrolled at Upstate Medical University and approved for financial aid through the Student Financial Aid office at Upstate. Preferred Qualifications: Work Days: Monday through Friday. Hours are flexible to accommodate clerkship schedules. Salary Range/Pay Rate: $17/hour Message to Applicants: This Federal Work Study position is available to current Upstate Medical University students who have been approved for and accepted Federal Work Study through the Financial Aid Office. If you are unsure if you are approved for Federal Work Study, please do not hesitate to contact our office via e-mail at: ********************* or by telephone at: **************. Our office is located in Room 203, Campus Activity Building. Recruitment Office: Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************.

Full-time, Part-time Description Make a Difference Every Day Love kids? Looking for a career where you can make a difference? Join Dinosaur Dental, a top-rated, family-owned pediatric practice where you'll help make every visit smooth, positive, and full of smiles for children of all ages. No dental experience? No problem. We'll train you to master scheduling, payments, insurance, and communication. And pay you while you learn! What You'll Do: Welcome children and families with warmth and positivity. Schedule appointments and coordinate care between doctors, hygienists, and families. Process payments and help parents understand treatment and financial options. Follow up with families to ensure kids receive the care they need. Answer questions and provide clear, friendly communication. Support a fun, compassionate, and kid-focused environment every day. What We're Looking For: Friendly, dependable person who loves working with children and families. Strong organizational skills and attention to detail. Team player with great communication and a "let's figure it out" attitude. High school diploma or GED. That's it! We'll handle the rest. Some of our best team-members came from restaurants, retail, or childcare. If you love people, patience, and making a difference for kids, you'll fit right in! Benefits: Family Owned Health and Vision Insurance Dental Coverage Bonus potential after 90 days Fun, company sponsored events throughout the year! 401(k) and Match Certified as a Great Place to Work for the last 4 years! Employee Assistance Program Paid Time Off Free parking On-the-job training Hourly rate: $16.50 - $20.00 Certified a Great Place to Work for 2020, 2021, 2022, 2023, 2024, and 2025 Lalor Family Dental is an equal opportunity employer. No person is unlawfully excluded from consideration for employment because of race, religion, creed, color, sex, age, national origin, disability, sexual orientation, gender identity, transgender status, gender dysphoria, marital or family status, pregnancy, military status, veteran status, predisposing genetic characteristics or carrier status, arrest or conviction record, domestic violence victim status, or any other legally protected class or status. Furthermore, we will not tolerate any form of discrimination or harassment of our employees by co-workers, supervisors, customers, or vendors. This commitment extends to our policies on recruiting, advertising, hiring, placement, promotion, training, transfer, wages, benefits, termination and all other privileges, terms, and conditions of employment .

Position OverviewPerforms duties in relationship to patient care that reinforces the treatment process and program philosophy. Primary Department, Division, or Unit: Memorial 4 Inpatient Addiction Medicine (New Horizons), UHS Binghamton General Hospital Work Shift and Schedule: This is a per diem position, which means you will work on an as needed, agreed upon basis. Working hours will be assigned by your manager. Compensation Range: $17.05 - $22.17 per hour, depending on experience This position is not eligible for benefits. ----- Education/Experience Minimum Required: High School Diploma or equivalent Preferred: Previous experience working in a chemical dependency program Recovering person with positive experience in AA, NA, ACOA, and/or Al-Anon ----- About United Health Services United Health Services (UHS) is a locally owned, not-for-profit healthcare system in New York's Southern Tier comprising four hospitals, long-term care and home care services, and physician practices in Broome and surrounding counties. UHS provides healthcare and medical services for two-thirds of the region's population, produces $1.3 billion a year in total economic impact, and boasts a workforce of more than 6,300 employees and providers. At UHS, our work is guided by our Values of Compassion, Trust, Respect, Teamwork, and Innovation. Whether you provide direct patient care or support behind the scenes, you are part of a shared purpose: to improve the health and well-being of the communities we serve. Every employee plays a meaningful role in fulfilling our mission-we'd love for you to consider joining us! United Health Services is an Equal Opportunity Employer. ----- United Health Services, Inc. and the members of the UHS System neither are affiliated with, sponsored, endorsed nor approved by, nor otherwise associated with, Universal Health Services, Inc. (NYSE: UHS), UHS of Delaware, Inc. nor their affiliates, which can be found at ***************

Teaching Assistants for Department of Mathematics' 100 and 200 level courses. This may include: MATH 10100 - Math Boost MATH 10410 - Mathematics for Business MATH 10800 - Applied Calculus MATH 11100 - Calculus I MATH 14400 - Business Statistics MATH 14500 - Health, Life, and Social Sciences Statistics MATH 15301 - The Cultural Origins of Mathematics MATH 15500 - Basic Statistical Reasoning MATH 18500 - Mathematical Experimentation MATH 18700 - Applied Linear Algebra MATH 21100 - Calculus III MATH 21600 - Statistical Analysis MATH 24600 - Intermediate Statistics MATH 26200 - Ethnomathematics Duties may include one or more of the following: assisting students and faculty during class time, assisting students and faculty outside of class time, holding hours in the Math Support Center, grading homework/tests, or holding office hours. Pay rate $15.50 per hour. (TA classes are subject to change based on faculty needs and enrollment). Hiring Manager: Jill Ackerman Applicants must have successfully completed the course for which they are applying to assist.

Job Title CURE Office Assistant (Spring 2025) Department Foundations and Social Advocacy Job Description/Duties Position will assist supporting C.U.R.E. scholars through weekly meetings and events. Responsibilities include communication with current students and applicants and general office tasks. Days/Hours Needed 5 hours per week. Various days/times. Campus Location/Bldg. Cornish Hall, Room 1222 Required Qualifications Must be a current SUNY Cortland student. Preferred Qualifications Physical Demands Special Conditions for Eligibility Contact Name(s) & Email(s) Carrie Rood ************************ Salary Grade A-$15.50/hr. Salary Posting Detail Information Posting Number SA25067 Review Start Date 12/29/2025 Open Date 12/22/2025 Close Date 12/29/2025 Open Until Filled Yes Special Instructions to Applicants While positions may be open and posted here on jobs.cortland.edu until their listed close date, please note that positions may be filled on a rolling basis prior to this date.