Executive Administrative Assistant
Administrative Assistant Job 38 miles from University Place
Troy Consulting, a Management Consulting Firm, is seeking a Sr. Executive Administrative Assistant for our client, in Redmond, Washington...this is 100% ONSITE/HYBRID. Don't miss out on an amazing opportunity to work with a large company and to learn new and exciting things! We offer full medical benefits (health, dental and vision) and 401K options. Don't delay, apply today!
The ideal candidate is someone who has a passion for making leaders and organizations better - through relationships, collaboration, and keeping things running with great process. This position requires someone who is extremely well organized, has excellent communication skills, shows initiative & drive, and the ability to set priorities and handle multiple tasks simultaneously with little direction.
To be successful, you will anticipate and remove administrative roadblocks, make timely decisions, and have strong planning and organizational skills. You will build effective working relationships across boundaries and accommodate work styles and perspectives of diverse individuals around the world.
Responsibilities:
Handle multiple calendar management and support.
Employee onboarding/offboarding: Meet new hires and help with day-one set up. Manage the setup and clearing of machines, peripherals, desks (space).
Event coordination and set up for org-wide meeting and events: assist with management and logistics including room reservations, catering, and vendor engagement for org-wide Holiday Parties etc.
Work as part of a strong admin team to manage the needs of the overall group.
Manage work independently and have a sense of urgency.
Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all transactions to include communicating and working with highly confidential and sensitive information.
Special projects as needed.
Provide travel arrangement for executives.
Required Qualifications:
5+ years of experience working in an Executive Administrative role capacity.
Must be capable of juggling multiple projects at once, actively track pending items and constantly re-prioritize tasks based on changing business needs.
Demonstrated effective communication across various groups and levels both in-person and via email.
Project coordination.
Process-driven, extremely well organized, and detail-oriented.
5+ years of experience supporting a calendar.
Proficient in Office 365.
Preferred Qualifications:
High integrity with experience handling confidential information.
Able to deal with ambiguity, make independent decisions, be proactive and drive tasks to closure
Demonstrated track record of sound judgment, problem resolution, teamwork, budgeting and analytical skills, decision making skills and the ability to work under pressure.
Ability to guide all levels to follow policies within organization-wide programs.
Ability to improve and establish policies.
Equal Employment Opportunity
Troy Consulting provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Troy Consulting complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities
Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Troy Consulting (i.e., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant status)
Notice to Recruiters/Headhunters and Staffing Agencies:
It is Troy Consulting's intent and preference to directly recruit potential job candidates. We do not accept unsolicited third-party agency resumes. Resumes submitted through this website by third party agencies will be considered unsolicited and Troy Consulting will not be obligated to pay a referral fee.
Administrative Assistant
Administrative Assistant Job 38 miles from University Place
Agility Partners is seeking a qualified Administrative Assistant 2 to fill an open position with a Fortune 15 company based in the greater Seattle area. This exciting opportunity supports a dynamic team focused on delivering innovative data governance solutions for enterprise customers. With a startup-like atmosphere, this role offers the chance to contribute to a high-impact team by managing administrative functions, supporting team operations, and working on special projects.
In This Role You Will:
Provide comprehensive team support, including calendar management, travel arrangements, and event coordination.
Oversee administrative functions such as requisition creation, updating Employee Central (EC), and maintaining HRInsights data.
Procure equipment, including laptops and specialized machines, ensuring smooth operations.
Assist with onboarding tasks, team updates, and special project assignments as needed.
The Ideal Candidate:
2-4 years of experience with administrative support, including scheduling, procurement, and event coordination.
Proficiency with Microsoft Office Suite, demonstrating strong organizational and technical skills.
Hands-on experience with Employee Central (EC) and HRInsights tools for team data management.
Excellent verbal and written communication skills with strong attention to detail.
Proven ability to manage time effectively and work independently in a fast-paced environment.
Adaptability to changing priorities and a proactive approach to problem-solving.
Previous experience supporting team operations in a dynamic or startup-like environment preferred.
Executive Assistant to Entrepreneur
Administrative Assistant Job 36 miles from University Place
⏰ Schedule: Full-time, Monday-Friday, 9 AM-4 PM
💰 Salary: $75,000-$95,000 (DOE) + Benefits (Health Insurance, 401k with 3% Match)
About the Role:
I am looking for a highly organized and proactive Executive Assistant to provide top-notch administrative and personal support. This role requires a blend of professionalism, discretion, and problem-solving skills to manage both business and personal logistics efficiently.
The ideal candidate is a resourceful, detail-oriented individual who thrives in a dynamic environment, enjoys taking care of others, and can anticipate needs before they arise.
Key Responsibilities:
Administrative Support:
Manage multiple calendars, schedule meetings, and coordinate travel.
Handle incoming and outgoing communications (emails, phone calls, etc.).
Prepare and edit correspondence, presentations, and reports.
Maintain accurate records and databases.
Oversee office supplies and equipment.
Handle bank deposits.
Communication & Liaison:
Serve as a point of contact for employees, clients, and external partners.
Filter and prioritize information to ensure timely and relevant updates.
Draft and edit communications on behalf of the executive.
Project Management & Coordination:
Assist with project planning, tracking progress, and meeting deadlines.
Organize meetings and events, both internal and external.
Confidentiality & Discretion:
Handle sensitive and confidential information with the utmost professionalism.
Personal Logistics & Tasks:
Assist with scheduling personal appointments and coordinating household services.
Manage family-related tasks and occasional errands.
Qualifications & Skills:
3+ years of experience in a similar executive assistant role.
Excellent communication skills (written and verbal).
Strong organizational and time management skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
Ability to prioritize tasks and work effectively under pressure.
Strong problem-solving and analytical skills.
Ability to work independently and as part of a team.
Excellent interpersonal skills - enjoys taking care of others.
Discreet and professional when handling sensitive information.
Valid driver's license and reliable transportation (some tasks require driving).
Why Join Us?
Competitive salary based on experience.
Comprehensive health insurance.
401k with a 3% match.
Opportunity to work in a dynamic and supportive environment.
Opportunity to grow personally and professionally with a great team.
If you are a highly organized, resourceful, and proactive individual looking for a role where you can make a real impact, we'd love to hear from you!
📩 To Apply: Please EMAIL your resume and a brief cover letter to ******************** detailing your experience and why you're a great fit for this role. In the cover letter please tell me the last book you read.
Travel Skilled Nursing Facility Physical Therapy Assistant - $1,330 per week
Administrative Assistant Job 24 miles from University Place
Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Renton, Washington.
Job Description & Requirements
Specialty: Physical Therapy Assistant
Discipline: Therapy
Start Date: 03/18/2025
Duration: 13 weeks
35 hours per week
Shift: 7 hours
Employment Type: Travel
Client in WA seeking Physical Therapy Assistant: LTC/SNF
for the following shift(s): Days
We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend.
Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way.
CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street.
In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive:
Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more!
Weekly paychecks with competitive pay packages
Matching 401(k) benefits to help you save for retirement
Licensure assistance and reimbursement to set you up for success on your contract
Travel reimbursement and dedicated housing support while on assignment
Referral cash bonuses when you connect us with other clinicians
CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year!
Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey!
*Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted.
Core Medical Group Job ID #1166367. Pay package is based on 7 hour shifts and 35 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA
About Core Medical Group
CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort!
Benefits
Weekly pay
Holiday Pay
Guaranteed Hours
Continuing Education
401k retirement plan
Pet insurance
Company provided housing options
Sick pay
Wellness and fitness programs
Mileage reimbursement
Referral bonus
Employee assistance programs
Medical benefits
Dental benefits
Vision benefits
Benefits start day 1
License and certification reimbursement
Life insurance
Discount program
Travel Skilled Nursing Facility Physical Therapy Assistant - $1,655 per week
Administrative Assistant Job 30 miles from University Place
Trinity Staffing Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Seattle, Washington.
Job Description & Requirements
Specialty: Physical Therapy Assistant
Discipline: Therapy
Start Date: 03/23/2025
Duration: 13 weeks
40 hours per week
Shift: 8 hours, days
Employment Type: Travel
Trinity Staffing Group is seeking skilled Therapy professionals. The ideal candidate is passionate about delivering quality care and making a real difference. Requirements: • Qualified applicants MUST be a graduate of an accredited PTA program. • Valid State License • Eligible to work in the United States Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined.
Administrative Assistant
Administrative Assistant Job 5 miles from University Place
eWaste Pro is a leading provider of e-waste management solutions dedicated to responsible electronic waste disposal. The company sets up convenient drop-off locations, organizes e-waste collection events, and partners with local organizations to raise awareness on proper e-waste disposal. At eWaste Pro, the focus is on making e-waste recycling easy, accessible, and environmentally friendly for everyone.
Role Description
This is a full-time on-site Administrative Assistant role located in Gig Harbor, WA. The Administrative Assistant will be responsible for providing administrative support, handling phone etiquette, communication tasks, executive administrative assistance, and utilizing clerical skills in day-to-day operations.
Qualifications
Administrative Assistance and Executive Administrative Assistance skills
Strong Phone Etiquette and Communication skills
Proficiency in Clerical Skills
Excellent organizational and time management abilities
Attention to detail and accuracy
Knowledge of office management systems and procedures
Ability to multitask and prioritize daily workload
Administrative Assistant
Administrative Assistant Job 30 miles from University Place
Russell Tobin and Associates is seeking an experienced Administrative Assistant to support our global technology client at their Seattle, WA location.
Job Title: Administrative Assistant
Contract Duration: 3 months contract with possible extension
Location: Seattle, WA 98121 (Onsite)
Pay Rate: $26.00 to $28.00/hour Based on experience
Responsibilities:
Assisting with travel accommodations and transportation
Working with expenses
Calendar upkeep and scheduling
Administrative project support as needed
Minimum Qualifications:
3 to 5 years of administrative support experience
Proficient in MS Office to include Outlook
High school diploma or GED
Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.
Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
Executive Assistant, Strategy & Operations
Administrative Assistant Job 32 miles from University Place
The Organization
Ballmer Group Philanthropy is committed to improving economic mobility for children and families in the United States, funding leaders and organizations that have demonstrated the ability to reshape opportunity and reduce systemic inequities.
Ballmer Group Philanthropy is both a national and regional funder - we have a presence and invest deeply in southeast Michigan, Washington state, and Los Angeles County. Our organization was co-founded by philanthropist Connie Ballmer and her husband Steve Ballmer, former CEO of Microsoft, founder of USAFacts, and chairman of the Los Angeles Clippers. Learn more at ballmergroup.org and linkedin.com/company/ballmer-group.
Our Approach
Since our founding in 2015, our focus and impact areas have continued to expand, informed by our grantees' work and by data that shows where the deepest inequities lie. We invest in multiple impact areas and systems that can impact economic mobility - such as early learning, K-12 education, college and career pathways, housing, behavioral health, and criminal justice - and we support leaders and organizations that focus on undoing systemic racism and the barriers it has created. In addition, we make grants in “Levers” that can improve outcomes across these issue areas and in the priority regions, such as improving data/tech infrastructure for data collection and reporting, achieving community impact through rigorous local Place Based Partnerships, and partnering with Government to invest in what works.
The Opportunity
Ballmer Group (BG) seeks a proactive, collaborative, and detail-oriented Executive Assistant (EA) to join our Strategy & Operations (S&O) team. This team is charged with: a) ensuring strategic clarity and alignment across the Philanthropy team; b) making the day-to-day business of the Philanthropy team run as smoothly as possible; and c) ensuring that decision-makers have the right information, at the right time, and in the right format to make informed and efficient decisions.
In this role, the EA supports all three core functions of the S&O team in two key ways: a) providing calendaring and administrative support for the Executive Director, S&O, and broader S&O team; and b) working with the Executive Director, S&O, and other senior BG leaders to coordinate operations across the Philanthropy team.
The role is designed for an administrative expert with an operations-focused mindset who is excited to learn and grow yet confident in their ability to lead and implement projects with minimal direction.
In addition to being organized and efficient, a successful EA candidate will build trusted relationships with a variety of stakeholders. They will have a passion for BG's mission and a character that models BG's core values of respect, collaboration, agility, and accountability, as well as our commitment to equity, diversity, and inclusion.
This is a collaborative, individual contributor role; it does not include direct people management.
Key Priorities & Responsibilities
The EA will be responsible for the following functions and responsibilities for the S&O team:
Administrative support to the Executive Director and broader S&O Team (35%)
Manage the ED's calendar, including scheduling meetings and events, compiling agendas, tracking deadlines, and identifying/elevating potential conflicts so they can be addressed proactively.
Plan, arrange, and manage all travel logistics and expense reports.
Manage logistics and preparations for large and small meetings and events led by the ED (internal and external, virtual and on-site), including tech set-up, greeting guests, room setup/breakdown, and notetaking.
Process contracts, subscriptions, and maintain user access for membership accounts managed by the S&O Team.
Support the development of meeting agendas and materials for key meetings across the S&O Team, including weekly team meetings and biannual team retreats.
Support the planning and execution of grant review meetings, collaborating closely with the Grants Management Team and the CEO's and Co-Founders' EAs.
Organize and maintain electronic filing system and similar record-keeping responsibilities for the S&O Team.
Work with the ED to build and sustain a strong, cohesive, and inclusive culture within the S&O team, including identifying, planning, and executing team-building activities.
Coordinate operations across the Philanthropy team (65%)
Work with members of the S&O team and EDs across the organization to coordinate the Philanthropy team's annual goal-setting and budgeting process, track spending against budgets across the organization, and identify/investigate/elevate issues as needed.
Support planning, budgeting, and implementation of contracts across the Philanthropy Team, including working with EDs and the CEO to approve, execute, and manage contracts.
Support onboarding of new hires across the Philanthropy team, including working with hiring managers to develop and execute onboarding plans.
Support the planning and execution of strategy-related meetings across the organization, including the Annual Strategy Review, biannual “sync weeks,” and ad hoc strategy and learning sessions throughout the year.
Build and maintain internal relationships across the Philanthropy team to ensure ongoing collaboration across teams, particularly with EAs and other operational roles across the team.
Support other operations-related projects/initiatives for the ED as needed, including end-to-end project management when appropriate
Qualifications
Required Experience, Skills, Education:
Bachelor's Degree plus 5 years' administrative and/or operational experience required, including experience managing budgets and contracts.
Proven ability to work independently with good decision-making skills.
Strong project manager with the ability to handle competing priorities and see clear connections between administrative and operational needs.
Experience and ability to work with diverse constituencies and build strong working relationships both internally and externally, including contributing to a great office culture.
Comfortable with technology and troubleshooting tech issues, able to tinker and pick up new technologies easily.
Excellent written and oral communication skills with an ability to develop strong communications and presentation materials, via Microsoft Office applications.
Comfortable working with data and strong analytical skills in Excel, particularly with setting and monitoring budgets.
Keen attention to detail, especially when dealing with numbers and spreadsheets.
Sound judgement with an ability to handle confidential and sensitive information.
Direct experience in/or knowledge of philanthropy and grantmaking, which might include close association with philanthropy through business
Preferred Experience, Skills, Education:
Nonprofit or government sector experience.
Self-starter attitude and solution-driven, able to work in a dynamic work environment, looks beyond the obvious and doesn't stop at the first answer or challenge encountered.
Compensation
The starting cash compensation range for the Executive Assistant role in Bellevue, WA includes an annual base salary hiring range of $78,100 to $97,700, plus a 10% annual performance bonus target opportunity.
The annual base salary maximum for the role is $117,300. We aim to hire new employees within the hiring range to allow future compensation growth. Individual pay increases are assessed annually based on multiple factors such as demonstrated skill in the role and context, progress and performance against goals, and increased experience.
Featured Benefits & Perks
Medical, dental, and vision insurance with employee and dependent premiums entirely paid for by Ballmer Group
3 weeks of paid vacation annually
11 paid holidays, plus paid days off for the weekdays between Christmas and New Year
80 hours of paid sick leave annually
401(k) with 12% employer contribution
2:1 Ballmer Family Giving Match for charitable contributions, and $50 donation per volunteer hour
Professional development reimbursement up to $2,000 per year
Employer-paid life insurance of 3x salary up to $1,000,000
Reimbursement up to $40,000 (lifetime limit) for Fertility & Family Building (including Back-up Childcare reimbursement up to $5,000 annually)
Healthcare and Dependent Care Flexible Spending Account (FSA) options
Parking or transportation (Orca card) up to $250 monthly
Cash stipend of $300/month (for cell phone, wellness expenses, etc.)
Identity theft protection
Location & Hybrid Work
The position is based in Bellevue, WA. Our organization practices intentional hybrid work . All Ballmer Group Philanthropy employees are expected to work on-site Tuesdays and Thursdays during overlapping core hours of 10:00 am to 3:00 pm. Mondays, Wednesdays, and Fridays remain flexible work-from-home or office workdays.
Ballmer Group is an equal opportunity employer and is dedicated to building an inclusive workforce where diversity is valued. Individuals seeking employment at Ballmer Group are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation
Administrative Assistant
Administrative Assistant Job 38 miles from University Place
Actively Hiring: Administrative Assistant - Redmond, WA | Technology Client 🚀
Are you an organized, detail-oriented professional with a passion for supporting high-performing teams? Do you have experience working with top-tier tech companies and thrive in a fast-paced environment? If so, we want to hear from you!
🔹 Location: Redmond, WA (Hybrid)
🔹 Position: Administrative Assistant
About the Role:
We are seeking a highly motivated Administrative Assistant to support our dynamic team in Redmond, WA. The ideal candidate has prior experience working with tech giants, strong organizational skills, and the ability to handle multiple tasks efficiently. You will play a critical role in keeping operations running smoothly, providing administrative support, and ensuring seamless coordination across teams.
Key Responsibilities:
✅ Calendar Management - Efficiently coordinate and manage complex schedules, meetings, and events
✅ Travel & Expense Coordination - Handle travel arrangements, expense reports, and reimbursements
✅ Meeting Support - Organize meetings, prepare agendas, take minutes, and follow up on action items
✅ Communication & Correspondence - Act as a point of contact for internal and external stakeholders
✅ Office Management - Assist with supplies, logistics, and workspace organization
✅ Document & Data Management - Maintain records, update databases, and generate reports as needed
✅ Event Planning - Support team events, offsites, and executive meetings
✅ Project Coordination - Assist in managing administrative tasks for ongoing projects
What We're Looking For:
🔹 Experience: 2+ years of administrative experience, preferably in a leading tech company
🔹 Tech-Savvy: Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools (Teams, SharePoint)
🔹 Excellent Communication: Strong verbal and written skills to engage with senior executives and cross-functional teams
🔹 Detail-Oriented: Ability to prioritize tasks, multitask, and maintain accuracy in a fast-paced environment
🔹 Problem-Solver: Proactive mindset with the ability to anticipate needs and resolve issues efficiently
🔹 Confidentiality: High level of professionalism and discretion in handling sensitive information
Why Join Us?
✨ Work with a cutting-edge technology client in an innovative environment
✨ Be part of a dynamic team that values collaboration and impact
✨ Competitive compensation and career growth opportunities
📩 Interested? Apply today!
Send your resume to ******************
Know someone who would be a great fit?
#Hiring #AdministrativeAssistant #TechJobs #RedmondWA #CareerOpportunity
Office Administrative Assistant
Administrative Assistant Job 30 miles from University Place
Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guest.
Assist logistics such as escorting vendors, daily catering, mail distribution, and office/team events.
Maintain filing system, both electronic and physical (filling & scanning).
Maintain overall office appearance and functionality by interfacing with various vendors and building engineers.
Assist with meeting coordination to include, scheduling, inviting, arranging follow up for various vendor meeting (catering, janitorial, maintenance).
Monitor equipment such as printers, coffee, water, and ice machines, refrigerators, and beverage coolers.
Assist in space management: move, seat assignment, furniture reconfiguration.
Assist in sending maintenance schedule communication emails.
Prepare communications such as monthly newsletters, and office events.
Support in onboarding and offboarding:
Coordinate with the Onboarding Team for upcoming new hires.
Prepare desks for new hires and remove personal belongings for any terminations.
Set up New Hire Monday Breakfast.
Office inventory management: kitchen, stationery, janitorial, first aid
Check inventory and order snacks/drinks/kitchen/restrooms & stationery essentials.
Re-stock and organize all office supplies.
Supported various ad hoc tasks, such as preventive maintenance inspections and event coordination, and responded to administrative inquiries and questions.
Administrative Assistant
Administrative Assistant Job 38 miles from University Place
:
Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next.
Ascendion | Engineering to elevate life
We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us:
Build the coolest tech for world's leading brands
Solve complex problems - and learn new skills
Experience the power of transforming digital engineering for Fortune 500 clients
Master your craft with leading training programs and hands-on experience
Experience a community of change makers!
Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.
About the Role:
Position: Administrative Assistant
Location: Redmond, WA
Summary:
We are looking for a US Immigration Assistant to join our General Counsel / HR Legal team. This role involves supporting high-volume immigration operations for visa-dependent employees. The ideal candidate will be detail-oriented, highly organized, and capable of managing administrative processes in a fast-paced environment.
Required Qualifications:
Experience: 1+ years of experience in administrative, operational, or legal support roles.
Education: Bachelor's degree in any field.
Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams, OneNote).
Experience building and documenting processes using OneNote.
Ability to work in high-volume operations with cross-functional teams.
Salary Range: $ 41,000 - 52,000 Annually - Factors that may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.
Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [09-10 days/hours of paid time off]
Want to change the world? Let us know.
Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let's talk!
Administrative Assistant
Administrative Assistant Job 24 miles from University Place
Availability: Temporary opportunity lasting until mid-June, with the potential for conversion to permanent employment depending on the company's needs and performance.
Are you organized, detail-oriented, and excel at multitasking? This is a great opportunity for someone looking to build on their administrative experience while growing with an expanding property management company in Downtown Renton. In this role, you'll assist an assigned Portfolio Manager with the properties they oversee, while also supporting the front desk, other administrative team members, and corporate office personnel as needed-offering a chance to learn about various aspects of the company. This is an excellent opportunity for a motivated individual to contribute and grow within a professional administrative role.
Key Responsibilities:
Compile and send reports to various departments, properties, and ownership groups (e.g., morning reports, bond profiles, petty cash reconciliations, monthly and quarterly financial statements, vacancy tracking, utility logs).
Assist with budgeting and distribution.
Prepare lender and owner packages as requested.
Perform year-end tasks, including archiving files from the previous year, setting up for the new year, organizing, and cleaning up data in files and spreadsheets.
Answer phones and provide front desk coverage as needed
Reconcile petty cash and assist with replacement reserves.
Assist and help with projects/requests from the President and Executive Team
Participate in team meetings and training sessions, contributing to improving administrative processes.
Provide general administrative support to the team and corporate personnel.
Skills & Qualifications:
Six months to one year of related experience and/or training; or equivalent combination of education and experience.
Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.
Strong organizational, multitasking, and time-management skills.
Familiarity with property management platforms (Yardi or RealPage) is preferred but not required.
Excellent customer service skills with strong oral and written communication abilities.
Dependable, professional, adaptable, and punctual.
CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
If you need assistance or an accommodation due to a disability, you may contact us at ****************** or 1+************ (ask to speak with an HR representative). The process is outlined in CampusPoint's ADA Policy .
Administrative Assistant 560953 $27-$28
Administrative Assistant Job 30 miles from University Place
We are seeking a skilled and proactive Executive Concierge to provide comprehensive support to our Office Managing Partner (OMP) and Local Events Services Team. This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. This position will play a pivotal role in ensuring the smooth functioning of our office environment. It requires a hands-on approach, excellent organizational skills, and the ability to handle a wide range of tasks efficiently. The ideal candidate will excel in calendar management, email support, and various administrative tasks using Microsoft Outlook and other relevant tools. They will also thrive in a dynamic and fast-paced setting, demonstrating strong communication skills and a commitment to delivering high-quality service.
Managing Partner Support Responsibilities:
• Provide on-site administrative support for the OMP.
• Manage the OMP's calendar effectively using Microsoft Outlook, ensuring all appointments and meetings are scheduled accurately and efficiently.
• Provide email support to the OMP, managing correspondence and responding to inquiries in a timely manner.
• Assist with CPE & CPA related tasks as needed.
• Coordinate office and conference room reservations.
• Arrange gifts for clients and staff members as required.
• Support OMP with reporting.
• Coordinate services and provide administrative assistance as necessary.
• Edit, gather content, and distribute the monthly office newsletter on behalf of the OMP.
• Assist in setting up or modifying restaurant reservations.
• Aid in travel planning and maintain travel profiles accordingly.
• Monitor, review, and submit expense reports in compliance with firm requirements.
• Process Passport/Visa requests efficiently.
• Maintain and synchronize time daily for the OMP.
• Track time spent on Executive Concierge responsibilities in accordance with prescribed time tracking methods.
• Assist in coordinating meetings and events for the OMP and local office.
• Ensure scheduling conflicts in the OMP's calendar are resolved promptly.
• Arrange and schedule conference calls via WebEx, Teams, and video conference platforms.
• Coordinate catering needs for the OMP using preferred vendors.
• Format, edit, and brand various documents for the OMP.
• Provide support and troubleshooting for Microsoft Suite applications.
• Facilitate electronic signatures for documents as required.
• Generate reports and conduct informational searches as requested.
• Update profiles, such as LinkedIn, for the OMP as needed.
• Conduct client research to support OMP initiatives.
• Distribute marketing releases and manage subscriptions for the OMP.
• Meet and escort visitors for the OMP as necessary.
• Maintain regular communication with partners/MDs through touchpoints.
• Attend monthly OMP EC virtual meetings and special topic calls to stay connected with the OMP EC Community and expectations.
• Demonstrate proficiency in Microsoft Office Suite, WebEx, social media tools (e.g., LinkedIn), and other emerging technologies.
Local Event Support Responsibilities:
• Arrange, coordinate and escort third party vendors (i.e., caterers and bartenders) to the appropriate location in the office
- Coordinate with event vendors to obtain Certificates of Insurance (COIs) and follow building COI processes
- Attend vendor calls as required by Local Event Manager
- Assist Local Event Services team with logistics for events and provide on-site support
- Act as the on-site point of contact for off-site events. Liaise between venue point of contact and Local Event Services team.
- Provide onsite (in-office) general event support as needed
- Perform site visits to local event spaces. Take notes on details of the space and take pictures of space itself to provide to Local Event Services team.
- Setup/modify restaurant reservations for non-complex events
- Assist with sending out calendar invites for events
- Register any non-PwC attendees in Envoy in advance of the event
- Assist Local Event Services Team with menu planning and catering coordination. The Local Event Manager will assist with firming up final guaranteed numbers and consult on catering contracts.
- Support Local Event Services team by ordering catering for events through ez Cater
- Coordinate with internal customer and/or Local Event Services team to confirm set-up of event space within the office or off-site
- Manage parking validations for visitors at firm-sponsored events in accordance with local requirements and Firm guidelines
- Communicate in-office event details to the floor host team, including timing, location, vendors, guest count / external visitor count, requests for after hours / event continuation of HVAC and lighting, parking validations, etc.
- Provide and upload all event invoices and event information to the Microsoft event folder for records
Qualifications:
Previous experience in an administrative or executive support role.
Proficiency in Microsoft Office Suite and other relevant software.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Ability to work effectively in a fast-paced environment.
Proactive and detail-oriented approach to tasks.
Willingness to adapt to changing priorities and responsibilities.
If you meet these qualifications and are eager to join a dynamic team in providing exceptional support to our Office Managing Partner, we encourage you to apply.
Administrative Assistant
Administrative Assistant Job 32 miles from University Place
We are a fast-growing business management firm located in Bellevue, WA with an accounting focus. Our focus is on building a collaborative work environment with strong mentorship and support of our team that serves clients in North America, Australia, and the U.K. Our firm is growing and can offer you the opportunity to lead and grow while helping set the future direction of the business.
We are looking for an Administrative Assistant to join our growing team.
No travel required. Free parking, full benefits. We look forward to hearing from you!
Please note: This role is in-office five days a week and free parking is provided.
Job Description:
Reporting to the People and Operations Manager, the Office Administrator is an integral part of the Bässler team. This position requires a proactive and organized individual capable of managing a range of administrative tasks with efficiency and professionalism. The role is essential in supporting the seamless functioning of the office by handling day-to-day administrative responsibilities, assisting staff, and maintaining organized office systems to enhance overall efficiency.
The Office Administrator will provide key support to both staff and management, ensuring that office operations run smoothly and that all team members have the tools and resources needed to perform their duties effectively. This position plays a pivotal role in strengthening office processes and supporting our administrative team, enabling higher levels of productivity and successful outcomes.
Responsibilities:
Greet all visitors and answer all phone calls in a professional manner, guiding in the right direction and assisting as necessary
Maintain and update company databases, records, and filing systems
Order and maintain office supplies, manage inventory, ensure office is stocked and clean at all times - coordinate office maintenance and repairs as needed
Assist with preparation of reports, presentations, and other documentation, researching as needed
Assist with technology set-up and equipment as needed
Run errands as necessary (Mileage is reimbursed)
Assist in client billing monthly cycles from start to finish
A/P and A/R when applicable
Compliance
Handle incoming and outgoing packages and mail ensuring all documents are saved and handled correctly
Assist is updating and maintain office policies and procedures
Effectively communicate with team and clients, providing assistance as necessary
Strategically manage time and prioritize work in ways that align with the company mission
Use discretion at all times to be a trustworthy keeper of confidential information
Adapt to changing demands and responsibilities
Gracefully handle pressure to remain a constantly reliable resource to Management and team members
Assist with marketing projects as needed (Social posting and creation, website upkeep etc.)
Additional projects as needed
Requirements:
1-2 years of relevant professional experience
Degree is preferred but not required
Excellent communication skills (verbal and written)
Organized, detail-oriented problem solver capable of managing multiple priorities
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Tech savvy is a plus
Experienced in client services environment
Ability to plan and manage projects independently along with ensuring high quality deliverables
Passionate about helping others
Inquisitive and always willing to ask questions and continue learning in a fast-paced growing office
Excellent interpersonal and communication (verbal, written and presentation) skills. Position involves communication and deliverables to client stakeholders, including executives and principals.
Must have critical attention to detail and be a strong analytical thinker
Must be an organized detail-oriented problem solver capable of managing multiple priorities
Proven proficiency with the necessary office and financial services software packages
Must demonstrate a humble no task is too big or too small attitude
Must be able to pass a comprehensive background check
Administrative Assistant - Part Time
Administrative Assistant Job 14 miles from University Place
Vaco Boston has partnered with our client to hire an administrative assistant to join their team! Where: Sumner, WA When: Immediate need, 3 days per week onsite, part time Pay: $22/hour
Answers telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Coordinate conferences, meetings, or special events.
Establish work procedures or schedules and keep track of the daily work of clerical staff.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Open, read, route, and distribute incoming mail or other materials and answer routine letters.
Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
Order and dispense supplies.
Executive Assistant
Administrative Assistant Job 38 miles from University Place
"Diversity Is Our Strength" Strong Tower, a beacon in the consulting industry renowned for its commitment to fostering an inclusive and diverse workforce. With pride, we stand as a DOBE (Disabled Owned Business Enterprise), that champions diversity at every level and providing opportunities for all. Our team, comprising 75% women, is at the forefront of driving positive change and innovation in our field.
Job Title: Executive Assistant/Administrative Assistant
Location: Redmond/Seattle, WA
Duration: Onsite/Hybrid
Job Opportunity: Business and Administrative Support for Fortune 50 Company.
Key Responsibilities:
Provide executive level support to leadership executives within the organization.
Coordinates meetings and events; department financial operations, personnel operations, and facility purchasing and operations.
Work with leadership direct reports to manage calendaring and their time management.
Handle complex, detailed calendars, scheduling logistics, budget, and planning for your executive as well as team events, large meetings.
Arrange and schedule travel itineraries and related details.
Effective communication and project management skills; willingness to assist members of a team, and ability to relate well with diverse individuals.
Create and process weekly expense reports.
Organize group events both on-and off-sites (virtual events).
Work in tandem with other assistants on all related matters
Qualifications:
Previous experience as an Executive Assistant and/or Administrative Assistant in a fortune 50 company is mandatory.
Expert in Microsoft outlook calendaring.
Supporting executives, Director, General Manger, and/or VPs at a Fortune 50 company.
2-5+ years of experience working with management teams, preferably in a high-tech environment.
Previous experience working in event planning, travel arrangements, expense reporting, procurement, and purchase orders.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Visio).
Familiarity with employee and contractor onboarding tools and processes.
Exceptional verbal and written communication skills
Customer-focused attitude with a commitment to meeting client needs.
Discretion, multitasking abilities, and the capacity to work independently (preferred).
Experience in organizing events and meetings (preferred).
A college degree is preferred.
Strong Tower is seeking talented Executive Administrators across all levels (1, 2, 3, and 4) to join our team, supporting leadership executives within our Fortune 500 partnerships. This role is integral to the operational efficiency and executive support structure of our customers organization, offering a dynamic and impactful work environment.
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Physical Requirements: Frequently standing, walking, and sitting. Occasional lifting and carrying up to 20 pounds. Must be able to work at computer or desk area for extended periods of time.
Equal Opportunity Workplace: Strong Tower is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know so we can accommodate you during the interview process.
Package
At Strong Tower, we are committed to offering a competitive and comprehensive benefits package that supports the well-being and professional growth of our team members. Here's what you can expect when joining us:
Compensation and Benefits:
Competitive Salary: Approximately $71,000 - $91,800 annually, based on a $35 -$45 per hour rate.
New Hire Referral Bonus and New Project Referral Bonus
Health and Wellness:
Insurance Plans: Choose from two PPO options for Medical, Dental, and Vision coverage.
Life and Disability Insurance: Comprehensive coverage including Life, Long-Term, and Short-Term Disability, provided at no cost to you.
PTO Package
Financial Security:
401K Plan: Secure your future with our retirement savings plan.
Health and Child Care Savings Accounts: Flexible spending accounts to manage your health and childcare expenses.
Additional Savings: Access to ADP discount benefits for further financial security.
Professional Development:
Professional Training: Over 400 free courses available for your career advancement.
Mentor/Mentee Program: Be part of a supportive network that fosters professional and personal growth.
Female Leadership Program: Join our initiative to empower women in leadership positions.
Work-Life Balance:
Carbon Program: Participate in our commitment to sustainability.
Charity Program: Engage with our community through meaningful contributions.
SWAG & Equipment: Get equipped with all the tools you need, plus some extra Strong Tower swag to keep you motivated.
This package is designed to not only meet your needs today but also support your growth and success in the future. Join us and be part of a team where your contributions are valued, and your well-being is a priority.
Healthcare Associate - Midlevel - West Coast Offices
Administrative Assistant Job 30 miles from University Place
Davis Wright Tremaine LLP is seeking mid-level associate with a minimum of three years' experience to join its Healthcare Practice group. Qualified candidates will have a demonstrated interest in health law in areas that may include general healthcare regulatory and compliance matters, reimbursement, fraud and abuse, medical staff, healthcare contracting, HIPAA or telemedicine. Strong legal writing, contract drafting, and oral communication skills are essential to this role, as is the ability to work well in a team environment.
We prefer candidates with an entrepreneurial mindset, a strong client-service ethic and outstanding interpersonal skills. DWT's working atmosphere is fun, fast-paced, and collegial, and partnership advancement potential is strong.
To apply, please upload a cover letter addressed to Valerie Hawley, Lawyer Talent Acquisition Specialist; resume, writing sample and law school transcript, all in PDF format. Please specify how you heard about this position. All replies confidential.
We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.
We are committed to creating and cultivating a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee's sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application o
r recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email ****************.
The annualized salary range for this position in Washington is $225,000 to $350,000 and in California is $225,000 to $350,000. Actual pay will be adjusted based on the candidate's education, training, experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus and health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401(k), vacation, sick time, 10 paid holidays each year and an employee assistance program. For full-time employees, the initial sick leave benefit is 80 hours of sick leave per year. Attorneys generally take approximately three weeks of vacation from work each year, and it may vary depending on the needs of the clients and the firm. Additional voluntary benefits programs include voluntary accident insurance, voluntary life, voluntary disability, voluntary long-term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs are also available.
#LI-HP1
RequiredPreferredJob Industries
Other
Clerical Assistant
Administrative Assistant Job 30 miles from University Place
Clerical Assistant (346012)
Schedule: FTE 1.0, Day
This position provides a wide range routine to moderately complex administrative tasks in support of at least one department of a major organization. Responsibilities include the organization, prioritization and coordination of a moderate to high volume of work including confidential information.
Providence caregivers are not simply valued - they're invaluable. Join our team at Swedish Cherry Hill and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.
Required Qualifications:
2 years - Responsible secretarial work in the areas of customer service, office management and project management supporting a major department or middle manager.
Preferred Qualifications:
Graduate from secretarial program or equivalent work experience.
Health Care experience.
Why Join Providence?
Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.
Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.
About Providence
At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.
The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.
About the Team
Providence Swedish is the largest not-for-profit health care system in the greater Puget Sound area. It is comprised of eight hospital campuses (Ballard, Edmonds, Everett, Centralia, Cherry Hill (Seattle), First Hill (Seattle), Issaquah and Olympia); emergency rooms and specialty centers in Redmond (East King County) and the Mill Creek area in Everett; and Providence Swedish Medical Group, a network of 190+ primary care and specialty care locations throughout the Puget Sound. Whether through physician clinics, education, research and innovation or other outreach, we're dedicated to improving the wellbeing of rural and urban communities by expanding access to quality health care for all.
Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.
Requsition ID: 346012
Company: Swedish Jobs
Job Category: Administrative Support
Job Function: Administration
Job Schedule: Full time
Job Shift: Day
Career Track: Admin Support
Department: 3903 SCH MOBILITY FUND
Address: WA Seattle 1730 Minor Ave
Work Location: Swedish Metropolitan Park East-Seattle
Workplace Type: On-site
Pay Range: $20.76 - $30.31
The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
RequiredPreferredJob Industries
Other
PT Assistant
Administrative Assistant Job 21 miles from University Place
At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school.
With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most.
Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you.
Why Powerback?
Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members.
Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field.
Continuing Education: Keep growing with free CEUs through Medbridge.
H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role.
Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program.
Responsibilities: Title: Physical Therapist Assistant
Location/work environment: In facility
Reporting structure: Reporting to Director of Rehab
As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you!
Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better.
Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process:
1. Applying takes 3 minutes, give or take.
2. You'll hear back from us within 1 business day.
3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability.
4. You will then be presented to the hiring manager
5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week.
7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association.
2. Licensed and/or eligible for licensure as required by the state of practice.
Administrative Assistant (On-Site)
Administrative Assistant Job In University Place, WA
Job Details University Place WA - University Place, WA $20.00 - $24.00 HourlyDescription
Core Values
PROVIDE our customers with the best combination of service, rates, and fees. PROMOTE sustainable careers for our employees so that they can be enriched personally and professionally. GIVE BACK to our community. These are the core values of NOVA Home Loans in which we act on employee feedback and implement changes that will make NOVA Home Loans a better place to work and promote a higher level of service to our clients.
We are seeking a highly organized and detail-oriented Administrative Assistant to provide clerical, administrative, and operational support to a designated branch. This role involves borrower interaction, document management, and coordination with various departments to ensure a seamless and efficient experience for both borrowers and Loan Officers.
While this position is currently open to candidates in Washington, we are looking for someone who is open to relocating to Scottsdale, AZ, in the future if needed. The ideal candidate will be proactive, adaptable, and eager to contribute to a dynamic and fast-paced environment.
The Administrative Assistant position is a non-licensed position. Administrative Assistants are prohibited by law (i.e., S.A.F.E. Act) from (1) taking a residential mortgage application and/or (2) offering or negotiating terms of a residential mortgage loan. Additionally, they are prohibited from starting a file in the LOS, pricing/locking, adjusting terms on the GFE, or discussing (even in general) the terms of a loan including but not limited to the APR, loan type, rate, payment, etc. with customers, vendors, or referral partners.
Evolving as an Administrative Assistant by having…
High School Diploma or GED is required.
A minimum of one (1) year of experience supporting an office environment, preferably in an office with a high call volume
Minimum of one (1) year in an administrative or mortgage industry role is required.
Minimum of one (1) year customer service experience.
Previous experience in a mortgage or financial services environment is preferred.
Exciting Opportunities to Grow by…
Answer and direct phone calls, take messages.
Serve as the first point of contact, addressing inquiries, greeting clients, vendors, visitors, and employees professionally.
Maintain regular communication with borrowers by providing updates, collect documentation, disclosures, conditions, and required paperwork
Schedule and confirm appointments with borrowers, ensuring they bring required documents.
Prepare reports, memos, letters, and other documents using various software tools.
Set up and manage both paper and electronic filing systems.
Complete forms and maintain records according to company procedures.
Prepare and organize loan files, ensuring all necessary documentation is collected and complete.
Track the progress of loan applications, keeping the assigned Loan Officer informed of any issues or delays.
Organize and track key dates for all active loans, manage pipeline, and update Loan Origination System (LOS) on the loan status.
May collect documentation, disclosures, conditions and required paperwork; collect appropriate fees.
Ensure accurate data entry in LOS, complying with rules and regulations.
Keep all stakeholders (Borrowers, Loan Officers, Real Estate Agents) updated throughout the loan cycle.
Assist multiple departments with filing and other administrative tasks.
Oversee all mail-related functions, including sorting, distributing, and preparing outgoing mail and packages.
Manage supply inventory, order supplies as necessary, and ensure office equipment is in good working order.
Perform weekly and monthly kitchen clean-ups.
Prepare and send birthday cards and announcements for NOVA employees.
Receive client payments, fill out receipt of fees forms, and send to the Loan Servicing department.
Perform other duties as assigned.
Show us your growth with…
Knowledge of applicable federal, state, and local laws, rules, and regulations regarding all types of mortgage loans.
Ability to maintain high level of confidentiality regarding private, trade secret and/or proprietary information.
Knowledge and understanding of computer software programs such as Microsoft Word, Excel, and Outlook as well as mortgage loan origination software.
Effective oral and written communication skills.
Excellent follow-up/follow through skills.
Strong attention to detail skills.
Ability to work in a fast-paced work environment and maintain quality and composure under pressure.
Ability to work independently and as part of a team.
Benefits Offered...
NOVA benefits to full-time employees include Employee Discount, Paid Time off, Health/Dental/Vision/Life/Disability Insurance, 401(k) with an employer match, Health Savings Account with employer contribution, and an Employee Assistance Program
NOVA is an equal opportunity employer, substance-free workplace, and complies with the Americans with Disability Act regulations as applicable.
All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage, or any other protected classification, in accordance with applicable federal, state, and local laws. Equal access to programs, services, and employment is available to all qualified persons. Those applicants requiring accommodation to complete the application and/or interview process should contact the Human Resources department at NOVA Home Loans.