Administrative assistant jobs in Utica, NY

**Before you apply to a job, select your language preference from the options available at the top right of this page.** Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level. **Job Description:** Operations Coordinator **HOURS: Tuesday - Saturday 21:00 to 05:30** **Main Duties and Responsibilities** + The Operations Coordinator is responsible for monitoring all inbound and outbound shipments on daily basis to ensure that shipments are delivered within agreed timelines. + Work with our operating system "Maestro" to Plan, execute and monitor import & export shipments + Coordinate collections, deliveries, drop offs and recoveries with other departments / Marken Offices / Agent and drivers. + Maintain constant communication with Packaging Team to ensure availability of required supplies for collections, deliveries, drop offs and recoveries. + Process temperature sensitive shipments designed for the special requirements of the Cold Chain transportation processes + Prep and maintain temperature-controlled shipments as required. + Provide the proper documentation to the agent/Marken Driver for collections, deliveries, drop offs and recoveries. + Confirm that every recovery is complete by matching the information against the manifest during reception process. + Provide expedited dispatch to tender the shipments immediately after collection and alert the receiving agent/office. + Notify any discrepancies to the respective department, agent or Marken Office and update Maestro accordingly. + Confirm that the shipment is OK to Send to final destination and obtain Master Airway Bill "MAWB" consignment instructions. + Define the best possible route to dispatch the shipment to its final destination. + Condition shipments as required and update the proper milestones in Maestro. + Obtain a booking with the airline and consign the MAWB as instructed. + Enter the Route Leg for International Flights. + Send the Alert through Maestro. + Coordinate with Dispatch the drop off to the Airline as per the respective SOPs. + Use Daily Schedule Report and update Maestro with all departures from the airport + Handling of irregularities + Perform additional administrative work as deemed necessary. Hourly Pay: $22.30 - $24.00 / hour USD **Qualifications** + Professional experience in customer service operations, preferentially in the international air freight, logistics or distribution. + Preference for existing knowledge and experience of the pharmaceutical and clinical trial industry + Commitment to quality and attention to detail + Strong customer focus + Team player / self-dependent / motivated to succeed + Proficient in MS Office / Excel / Word Marken, UPS Healthcare Precision Logistics (formerly Marken, MNX & Polar Speed), the clinical and advanced therapy subsidiary of UPS Healthcare, unites expertise across healthcare and complex secure logistics to drive the success of our clients through innovation. **Employee Type:** Permanent UPS is committed to providing a workplace free of discrimination, harassment, and retaliation. **Other Criteria:** UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law. **Basic Qualifications:** Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer. **Pay Range:**

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Competitive salary Dental insurance Employee discounts Health insurance Opportunity for advancement Training & development Vision insurance Benefits/Perks Careers Advancement Opportunities Flexible Scheduling Competitive Compensation Job Summary We are looking for an Automotive Parts Assistant to join the team at our busy auto parts center. If you are a mechanically-inclined automotive professional with strong customer satisfaction and communication skills, we want to hear from you. As the Automotive Parts Assistant, you will be responsible for duties ranging from helping customers, service technicians to tracking inventory. You will use your skills to secure the best prices on inventory and ensure a consistent balance between supply and demand. To succeed in this role, you must be highly organized and have in-depth knowledge of automotive parts. Responsibilities Maintain consistent inventory levels of parts to ensure auto repairs and sales can move forward without delay. Record and track auto parts sales and repair work Maintain auto parts warranty information Hire and manage auto parts department employees Provide assistance, when necessary, with promotions or marketing efforts to increase sales Ensure all parts ordered meet the quality standards of the company Secure best available pricing on automotive parts using strong negotiation and communication skills Qualifications High school diploma or GED equivalent required At least one year of experience in auto repair or auto parts sales is required Experience is preferred Strong customer service, administrative, and organizational skills Deep knowledge of automotive parts and industry

ABOUT OUR DISTRICT: The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and she is seeking a dedicated and diverse team of educators to partner with her in moving the district toward its goals. The Syracuse City School District represents 35 schools and programs, including 6 high schools, 6 middle schools, 6 K-8 schools, 13 elementary schools, and 4 alternative education programs, serving approximately 19,000 students Pre-K-12. Of these students, 82.3% qualify for free or reduced-price lunch, 20.1% are served by the Office of Special Education, and 83% are students of color. JOB DESCRIPTION: The district is committed to ensuring that there is an effective school leadership at the helm of every school and a high quality teacher in every classroom. Administrative Interns provide transformational leadership to planning and managing one of the district's schools. This includes: assisting in implementing a school instructional model which focuses on high student achievement; building a positive school climate that supports the whole student; leveraging research and data to drive instructional practice; and building a high-performing staff to achieve the school's vision and goals. The Administrative Intern will collaborate with parents, community members, the SCSD central office, consultants, as well as other internal/external resources and stakeholders to implement new educational programs, school culture, systems reform, tools and other resources to accelerate student achievement. REPORTS TO: Principal DUTIES & RESPONSIBILITIES: The Administrative Intern will be expected to fulfill the following responsibilities: Results Orientation Promote a widely shared institutional belief that every child deserves and can have expert instruction and that all team members must be advocates for students Set high performance goals for self and others despite instability and obstacles to success Establish and enforce high standards for excellence with students, teachers, and staff Relentlessly focus school activities on student achievement Promote a widely shared institutional belief that every child deserves and can have expert instruction and that it is their responsibility to help ensure this practice Assist in creating a sense of urgency and in taking immediate action to ensure early successes Action Orientation Effectively plan and take action to achieve goals and objectives under the direction of the principal Consistently identify potential issues and obstacles and proactively take action to create and implement solutions Formulate and execute on action plans despite ambiguity, obstacles or resistance Impact and Influence Identify and engage teachers to drive consensus, build trust and facilitate change Establish a culture of learning and achievement Act consistently to influence others' thinking and behavior to achieve results Assist in anticipating and responding to stakeholder concerns and identify and engage key influencers and community resources necessary for success Lead High Performing Teams and Develop and Execute Rigorous, Standards-Aligned Instruction Know and execute teaching and learning best practices, including involving different modalities and engaging a variety of students Coach teachers on recognizing cause and effect between instructional activities and results Effectively organize adult teams to mirror vision and produce maximum results Understand strengths and areas of growth for both team and individuals Effectively engage team in shared decision-making when appropriate Encourage learning and consistently provide instruction, expectations, feedback and other developmental activities to encourage leadership and build capacity Consistently inspire excellence and promote high morale and a positive school culture Strategic Planning and Problem Solving Quickly recognize patterns and trends related to school performance Analyze complex information to help formulate strategic vision and implement action plans Use qualitative and quantitative data to help in assessing performance and to help drive goals and decision-making Quickly recognize patterns and trends related to student academic performance and be able to develop this skill in teachers The Administrative Intern will be expected to perform additional related duties as required. QUALIFICATIONS: Possession of a Master's Degree Minimum 3 years of teaching experience Adaptable to the complexities of the urban school environment Strong belief that all students can learn at high levels and focus on building this culture school-wide Proven experience in teaching in urban schools to accelerate student academic and learning performance Demonstrated success establishing a safe and positive school and/or classroom culture that is conducive to student needs and student learning Familiar with classroom and/or school level best practices to build and sustain change Knowledge of current trends and best practices in education policy and research, including comprehensive assessment systems and data-driven instruction Experience participating in successful design and delivery of educator professional development Demonstrated success in school leadership activities (student activities, department head, etc.) •Prior demonstration of exemplary attendance is expected of any candidate for hire Training and or experience with Culturally Relevant Education (preferred) Preference will be given to those internal candidates who have participated in the Syracuse Aspiring Leadership Academy (SALA). The successful candidate will be required to pass a fingerprint-based background check, at the cost of $102.50 to the candidate. City Residents are encouraged to apply! CERTIFICATION REQUIREMENTS: New York State Administrative Internship Certificate, School Building Leader (SBL) Certificate, or School District Administrator Certificate required. SALARY/SALARY RANGE: Administrative Inters will be compensated $95,000 per year and receive benefits pursuant to the Unit 2 contractual agreement.

About the Role Performs patient care activities as a member of the healthcare delivery team; performs office and clinical procedures. What You'll Be Doing Prepares surgical, procedural, or recovery rooms for patient use before each case and at the end of each surgical day. Prepares equipment/supplies needed for care of patients and for performing surgical and local procedures. Communicates information about the patient's status to others responsible for patient care.. Responds to emergency situations with competence and composure. Documents that information received from the patient is disseminated to the appropriate people or departments. Accurately assesses and interprets age-specific patient data. Maintains and promotes professional competence through continuing education and other learning experiences. Performs assigned activities to provide safe and individualized care. Helps maintain inventory levels and accurate records What We Expect from You Training/experience in patient care preferred Understanding of housekeeping requirements, including sterile environments, preferred Training or experience in business office activities preferred Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills To perform this job successfully, an individual should have thorough knowledge in computer information systems. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Work Environment This job operates in an Ambulatory Surgical Center environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. What We are Offer You At U.S. Urology Partners, we are guided by four core values. Every associate living the core values makes our company an amazing place to work. Here “Every Family Matters” Compassion Make Someone's Day Collaboration Achieve Possibilities Together Respect Treat people with dignity Accountability Do the right thing Beyond competitive compensation, our well-rounded benefits package includes a range of comprehensive medical, dental and vision plans, HSA / FSA, 401(k) matching, an Employee Assistance Program (EAP) and more. About US Urology Partners U.S. Urology Partners is one of the nation's largest independent providers of urology and related specialty services, including general urology, surgical procedures, advanced cancer treatment, and other ancillary services. Through Central Ohio Urology Group, Associated Medical Professionals of NY, Urology of Indiana, and Florida Urology Center, the U.S. Urology Partners clinical network now consists of more than 50 offices throughout the East Coast and Midwest, including a state-of-the-art, urology-specific ambulatory surgery center that is one of the first in the country to offer robotic surgery. U.S. Urology Partners was formed to support urology practices through an experienced team of healthcare executives and resources, while serving as a platform upon which NMS Capital is building a leading provider of urological services through an acquisition strategy. Salary Range: Please note that the hourly range for this position will vary based on experience level, education and geographical location. $0.00 - $0.00 / hour U.S. Urology Partners is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Job Description CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Scheduling Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:30am to 5:00pm, Monday - Friday. Responsibilities and Duties Be first point of contact for calls from clients, and maintain open communications regarding services Create and publish daily schedule for field services Complete report tracking and create project folders that include specifications and drawings Maintain open communication between technical staff and management Qualifications and Skills HS Diploma; Associate degree in Business Administration or related is ideal Experience with Microsoft Excel, Outlook, Word Ability to work independently and make decisions in accordance with established procedures Must have good attention to detail, customer service, and problem-solving skills Ability to maintain confidentiality Compensation: $20 - 22 / hour Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE). Powered by JazzHR zKhvfs9UEd

Job Description At C&S Companies, we believe work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the burdensome bureaucracy of a large corporate environment. To that end, we foster a family-friendly and supportive workplace; collaborative and employee-focused with an emphasis on quality, integrity, trust, fun, and accountability. We promote personal and professional growth by cultivating and sustaining a safe, inclusive atmosphere where everyone feels a sense of belonging. By encouraging employees to bring their whole selves to work, we create a diverse and equitable environment where all our voices are heard. Position Overview C&S is seeking a full-time Grant Assistant to join our Syracuse, Rochester, Albany, or Buffalo, New York office. Responsibilities include, but are not limited to: Contributing to grant and similar applications for our municipal, non-profit, and for-profit clients, including writing, background research, template creation, and organization of information Administering grants and related projects held by our clients, including progress, compliance, and fiscal reporting Researching and identifying new grant opportunities that align with client needs Communicating potential grant opportunities to existing and potential clients Maintaining a grant tracking system Collaborating across multiple internal departments Skills/Education/Experience 2-5 years of administrative experience with a focus on coordinating grant activities and/or programs including grant applications, management, and fiscal reporting preferred Associate degree (Business, Communications, or related field) or appropriate combination of education & experience required Required skills include technical writing, organizational abilities, and verbal communication. Strong knowledge of Microsoft Office required Must be able to manage multiple projects Must be able to prioritize effectively and meet critical deadlines Detail oriented with good organizational skills Self-motivated with ability to work independently Estimated Compensation Range and Benefits $55,000 - $75,000/year* *Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills. Learn about our comprehensive Benefits WHO WE ARE: C&S Companies is a national planning, design, and construction firm with more than 600 employees and growing. For more than 50 years we have been delivering critical infrastructure design, planning and construction services in aviation, civil/site infrastructure, construction and program management, construction/design-build, energy, environmental, facilities, architecture, planning, sustainability, and transportation. We have offices throughout New York State, California, Florida, Michigan, Arizona, Pennsylvania, Ohio, Washington, and Kentucky.

Job details: Title: Workday Learning Administrator Support Duration: 12+ months Schedule: Hybrid schedule of a minimum of 3 days on-site, up to including fully on-site. We are seeking a detail-oriented Workday Learning (module) Administrator to support the transition from our current SuccessFactors LMS to the incoming Workday Learning Management System (LMS). This role is crucial for ensuring that our learning module data and contents are effectively transitioned, deployed, maintained, and continuously improved to support employee development and organizational growth. Job Functions & Responsibilities Data Migration: Support the movement of data from the existing LMS to Workday LMS. Module Administration: Manage the configuration, administration, and maintenance of the Workday Learning modules, ensuring that all content is up-to-date and accessible. Content Management: Collaborate with training and development teams to upload and organize learning materials, courses, and resources. User Support: Provide technical support and assistance to employees, addressing their inquiries and resolving issues related to the Workday Learning system. Reporting and Analytics: Generate system reports to assess effectiveness and identify areas for improvement. Training Coordination: Assist in planning and coordinating new program rollout training sessions. Continuous Improvement: Participate in regular system reviews and user testing of the learning modules with stakeholders to enhance user experience and training efficacy. Skills: Preferred knowledge of SAP and Success Factors. Proven experience with Workday Learning and similar Learning Management Systems such as SuccessFactors. Strong analytical skills with the ability to analyze data and troubleshoot system issues. Excellent communication and interpersonal skills. Ability to manage multiple tasks simultaneously with changing priorities. Strong attention to detail and problem-solving abilities. Education & Certifications Workday Learning or relevant LMS administration certification preferred. Bachelor's degree

This position provides general administrative and editorial support to the Books agent by managing the agent's calendar, email, phones, sending submissions, evaluative queries and manuscripts, and handling a variety of client oriented business. Related Work Experience: Ideal candidates will have one year of Books-related work experience or internship in a Books or entertainment environment, or related field. Must be detail oriented and able to handle complex instructions with care, follow-through, and follow up. Must be an excellent multi-tasker and have proven problem-solving abilities. Must be passionate about the business of Books. Must demonstrate accuracy and thoroughness in execution of assigned tasks. Friendly and open demeanor with ability to maintain confidentiality at all times. Ability to adapt to changes and work in a fast paced, demanding environment. Dependable and proactive. Relentlessly curious. Able to prioritize the workload and use time efficiently. Essential Responsibilities: Assist agent in all professional administrative matters. Ensure clients are handled appropriately. Answer the telephone and make calls in a professional manner. Analyze content and related material. Schedule meetings and maintain calendar. Core Competencies: All applicants should possess excellent verbal and written skills. Must be self-confident and diligent. Must be highly organized. Technical Skills: Basic computer skills are mandatory. The above information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications. Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $21.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $21.00 hourly WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Job Description Accounting & Administrative Assistant American Dairy Association North East Location: North Syracuse, NY | Full-Time About Us American Dairy Association North East is a team of professionals dedicated to building trust in - and driving sales of - dairy foods. We work to inspire consumer passion for dairy through education, outreach, and strategic communication. Position Overview We are seeking a highly organized Accounting & Administrative Assistant to support our CFO, CEO, Accounting Director, and internal teams. This role serves as the first point of contact for callers and visitors while also assisting with accounts payable, deposits, mail processing, and general office operations. Key Responsibilities Answer, screen, and direct incoming calls professionally. Assist with Accounts Payable processing, weekly check runs, and spreadsheet updates. Prepare and process bank deposits and related reports. Provide administrative support including typing, editing, proofing, and preparing documents. Maintain office supplies, printed materials, and relationships with print vendors. Manage incoming/outgoing mail, UPS, and overnight shipments. Support the Corporate Content Management Platform and file organization. Requirements Qualifications A.A.S. degree with a business concentration. 1-2 years administrative/secretarial experience preferred. 1-2 years accounts payable experience. Proficiency in Microsoft Word, Excel, Access, and PowerPoint. Strong attention to detail, organization, and communication skills. Valid driver's license; occasional travel required. Join Our Team If you're motivated, detail-oriented, and excited to support a mission-driven organization, we'd love to hear from you. Apply today and help us inspire passion for dairy across the region! Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays)

Rotational Assistants are based in the mailroom and service the company across all departments. They complete ad-hoc projects and temporarily cover desks while regularly assigned assistants are away. The primary responsibilities will be those normally associated with the position of Rotational Assistant and as assigned from time to time by the Company. The nature of this entry-level position requires that the Rotational Assistant build foundational skills through the diversity of experience in working and training on different desks across departments. Rotational Assistants are required to rotate desks as requested and are expected to apply to and accept open desk opportunities, as they become available, regardless of the department. The position also entails assisting with a variety of daily administrative office tasks. Essential Responsibilities: Distributing mail across the building Running errands around Beverly Hills Maintaining schedules with high attention to detail Covering desks for regularly assigned assistants Completing department projects Reading and summarizing scripts for agents Applying to and interviewing for desks immediately upon being placed in the floater pool Core Competencies: Must be detail oriented and able to handle complex instructions with care and follow-through Must be an excellent multi-tasker and have proven problem-solving abilities Demonstrates accuracy and thoroughness in execution of assigned tasks Friendly, open, professional demeanor with ability to maintain confidentiality at all times Ability to adapt to changes and work in a fast paced, demanding environment Dependable and proactive. Able to prioritize the workload and use time efficiently Strong understanding of and enthusiasm for the entertainment industry Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $21.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $21.00 hourly WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

CNY Diagnostic Imaging is looking for a detail oriented, dependable individual who has a positive, compassionate and energetic attitude with professional phone and customer service etiquette. This individual will be cross trained as a medical receptionist and in scheduling. Must be willing to travel between offices (Clay/Hill) as needed. Our ideal teammate: Is a self-directed learner who is willing to apply direct feedback and continuously and humbly self-assess in order to grow personally and professionally. Will work under general guidance with some expectation of autonomy. Has excellent verbal and written communication skills and strong attention to detail. Has the ability to prioritize tasks and to delegate them when appropriate. Acts with integrity, professionalism, and confidentiality. Can work in a fast-paced, patient focused environment with heavy call volume. Is committed to quality patient care and exceptional customer service. Essential Functions of Admin Support Greet and register patients in a fast-paced radiology facility. Answer telephone calls. Accurately schedule multi-modality radiology studies. Enter/confirm patient demographics and insurance information in the patient medical record. Verify patient insurance eligibility. Work as a team to assist radiologists, technologists, co-workers, patients, and referring physician offices as needed. Deliver exceptional customer service. Respond to requests for information in a timely manner. Confirm appointments/preparations. Adhere to safety protocols. Education and Experience High School degree or equivalent. Minimum of 1 year of prior medical receptionist experience. Computer skills What We Offer Immediately accrue PTO as you work! (Full Time) 6 Observed Holidays Medical, Dental, Vision, Life and other voluntary insurances for full-time employees 401(k) Retirement plan Employee Assistance Program

CNY Diagnostic Imaging is looking for a detail oriented, dependable individual who has a positive, compassionate and energetic attitude with professional phone and customer service etiquette. This individual will be cross trained as a medical receptionist and in scheduling. Must be willing to travel between offices (Clay/Hill) as needed. Our ideal teammate: Is a self-directed learner who is willing to apply direct feedback and continuously and humbly self-assess in order to grow personally and professionally. Will work under general guidance with some expectation of autonomy. Has excellent verbal and written communication skills and strong attention to detail. Has the ability to prioritize tasks and to delegate them when appropriate. Acts with integrity, professionalism, and confidentiality. Can work in a fast-paced, patient focused environment with heavy call volume. Is committed to quality patient care and exceptional customer service. Essential Functions of Admin Support Greet and register patients in a fast-paced radiology facility. Answer telephone calls. Accurately schedule multi-modality radiology studies. Enter/confirm patient demographics and insurance information in the patient medical record. Verify patient insurance eligibility. Work as a team to assist radiologists, technologists, co-workers, patients, and referring physician offices as needed. Deliver exceptional customer service. Respond to requests for information in a timely manner. Confirm appointments/preparations. Adhere to safety protocols. Education and Experience High School degree or equivalent. Minimum of 1 year of prior medical receptionist experience. Computer skills What We Offer Immediately accrue PTO as you work! (Full Time) 6 Observed Holidays Medical, Dental, Vision, Life and other voluntary insurances for full-time employees 401(k) Retirement plan Employee Assistance Program

JOB TITLE: Administrative Assistant DEPARTMENT: Enriched Living Center (ELC) FLSA CLASSIFICATION: Full-time / Non-Exempt REPORTS TO: Program Director ELC The Enriched Living Center is a 52-bed, long-term residence for people with a diagnosis of mental illness. The Administrative Assistant is to act as the first point of contact (in person or via telephone) for visitors to the Enriched Living Center. The Administrative Assistant's primary responsibility is to convey a professional and compassionate image of the ELC to visitors and residents. ESSENTIAL JOB FUNCTIONS: Welcome visitors, determine their needs, and answer any questions. Answer phone calls and respond to them or direct them accordingly. Maintain designated ELC building office machines: monitor copy-paper supply; restock all supplies as needed; etc. Assist with any clerical projects as needed. Help Director assist in the organization of any documents or files that Director is responsible for. Generate reports and analyze reports at the request of the Program Director, including but not limited to; Board Reports, Risk Management reports, OMH survey, and units of service reports Coordinate and maintain records for staff and resident keys. Setup and coordinate meetings and conferences. Processing petty cash for monthly reimbursement. Assist in preparation of materials for Enriched Living Resident Council Meeting and Risk Management Meeting Responding to staff requests for administrative support as needed Prepare and schedule interviews for applicants and assist with follow up to Human Resources Communicate as necessary with Rescue Mission staff, and vendors Maintain confidentiality of all resident information. Monitor visitor sign in book and cameras screens. Process and distribute all incoming and outgoing mail Retrieve mail from the administration building as requested. Monitor the open radio policy during emergencies Coordinate all SPOAAs with Program Director Complete Purchase Orders for ordering of supplies Perform miscellaneous tasks at the discretion of the Director. Abide by all Mission and program and safety policies, procedures and guidelines. Attend and participate in meetings and trainings as requested by supervisor. Annual mandatory trainings. MINIMUM JOB QUALIFICATIONS: High School Diploma or equivalent. Intermediate knowledge of Microsoft Word, Excel and Outlook. Familiarity with databases. (1) year of experience working with special populations in the area of substance use disorder, homelessness and mental illness preferred Current, clean and valid New York State driver's license, preferred. Enthusiastic support of our Mission Statement. CORE COMPETENCIES: Experience with receptionist or clerical work Strong oral and written communication skills Ability to take direction and work independently Computer Literate (knowledge of MS Word), ability to use copier and fax machines Compassionate, caring demeanor. Ability to remain calm under pressure. Strong attention to detail. Ability to set appropriate boundaries with residents. Strong oral communication skills. Team player. Status/Hours: Full Time, Monday - Friday, 8am-4pm, 40 hours per week Pay Rate: $17.00-17.50 per hour Benefits: We offer a comprehensive benefit package for eligible employees to include medical, dental, life insurance, 401(k), voluntary benefits, paid time off, holidays and paid training. The Rescue Mission of Utica is an equal opportunity employer encouraging individuals with disabilities and veterans to apply.

Will be doing psychological research, such as interviews, consents, scales, tests administration on the Inpatient Adult Psychiatry (4B Upstate). Flexible Hours. Will assist Principal Investigator with lab sample labeling, lab organization, and associated research duties. Working with biological material in the lab, creating databases, taking inventory of the lab, having good computer skills, analytic skills, systematic practices, able to keep libraries of data, etc. Ability to follow research protocols. This is a temporary position that may include a variety of routine project support duties requiring limited knowledge and experience. Work in diverse environments with people of different backgrounds. Must be a strong communicator and able to develop an effective partnership with providers, staff and all stakeholders, regardless of their cultural, ethnic, and racial backgrounds. Minimum Qualifications: Requires High School level math and reading skills. In some cases may require specific work-related courses. Excellent oral and written communication skills and organizational skills required. Excellent computer skills also required. Preferred Qualifications: May need knowledge of specific methods or routines. Work Days: Monday thru Friday Days Message to Applicants: The Department of Psychiatry at Upstate is committed to embracing diversity by treating everyone with respect and dignity. Our department culture values faculty, staff and patients of every race, ethnicity, gender, sexual orientation, religion, political affiliation, socioeconomic status, age, and physical and cognitive ability. Consistent with the combined missions of the Norton College of Medicine and the Department of Psychiatry, one of our primary goals is to attract and cultivate a dynamic and culturally sensitive faculty and staff that exemplifies, promotes and celebrates diversity. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability. Minority applicants are strongly encouraged to apply. G1: $15.00 - $17.51 Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations. Recruitment Office: MedBest Medical Management

Job Description Marketing Administrative Assistant Staffworks is recruiting for a temp to perm marketing admin assistant in Boonville, NY! Pay: $18 - $22/hr depending on experience Maintain Facebook and other social media pages Create and publish promotional advertisements Create and maintain print and radio ads Maintain all Internet sales Set-up and maintain showroom displays Assist with creating promotional items Administrative duties: Processing and creating invoices DMV paperwork Register for special events Booking hotels for Senior team travel Assist with basic computer issues (phones, computers) Requirements: High School diploma/GED Ability to multi-task Organized and proficient Work well under pressure Skills Required: At least 1 year of prior marketing experience Mac software experience Graphic Design Internet marketing Website design Clip Art/Adobe Photoshop Radio & print marketing

Job Description Mr. Rooter Plumbing is seeking a detail-oriented and organized individual to join our team as a Plumbing Administrative Assistant. The ideal candidate will provide administrative support to our plumbing team, assist with scheduling, invoicing, and customer service tasks, and contribute to the overall efficiency of our office operations. Responsibilities: - Assist with scheduling appointments for plumbing services and dispatching technicians to customer locations. - Answer phone calls and emails, providing excellent customer service and addressing inquiries or concerns in a professional manner. - Prepare and send invoices, process payments, and follow up on outstanding invoices to ensure timely payment. (Accounts Receivable) - Maintain accurate records of customer information, service requests, and billing details in our database. - Coordinate with technicians, customers, and vendors to ensure smooth communication and timely completion of plumbing services. - Assist with general office tasks, such as filing, data entry, and document management, to support the administrative needs of the plumbing team. - Collaborate with team members to streamline workflow and improve office efficiency. Qualifications: - High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred. - Previous experience in an administrative assistant role, preferably in a plumbing or construction industry. - Strong communication skills and ability to interact professionally with customers, technicians, and team members. - Proficiency in Apple products and familiar with a Mac desktop or laptop. - Experience with scheduling software or customer management systems. - Detail-oriented, organized, and able to prioritize tasks effectively in a fast-paced environment. - Ability to work independently and as part of a team, demonstrating flexibility and adaptability to changing priorities. - Experience in Quickbooks Online, at least 1 year experience. - Can type at least 40 WP Pay will be $20.00 - $22.00 an hour. This could be part time or full time. Before you click apply, please make sure you take our typing test at : ********************************************** If you meet the qualifications and are interested in the Plumbing Administrative Assistant position at Mr. Rooter Plumbing, please submit your resume and cover letter highlighting your relevant experience. We are looking for a dedicated individual to support our plumbing team and contribute to the success of our office operations.

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Syracuse, New York. In this role, you will support daily office operations by performing a variety of administrative tasks with precision and efficiency. The ideal candidate brings excellent organizational skills, a proactive attitude, and a commitment to maintaining high standards of customer service. Responsibilities: - Respond to inbound calls professionally, addressing inquiries and directing them appropriately. - Provide exceptional customer service to clients and resolve concerns in a timely manner. - Accurately input and maintain data in company systems. - Manage email correspondence, including drafting, responding, and organizing communications. - Handle both inbound and outbound calls to support business needs. - Utilize Microsoft Excel, Outlook, and Word to create documents, track information, and communicate effectively. - Schedule appointments and coordinate meeting logistics. - Maintain organized filing systems for both physical and digital documents. - Support general office operations by completing various administrative tasks as needed. Requirements - Minimum of 1 year of experience in an administrative or similar role. - Proficiency in answering inbound and outbound calls with professionalism. - Strong customer service skills and the ability to handle client interactions effectively. - Demonstrated ability to perform accurate data entry and maintain organized records. - Familiarity with Microsoft Office applications, including Excel, Outlook, and Word. - Skilled in email correspondence and scheduling appointments. - Excellent organizational abilities, particularly for filing and document management. - Ability to work in a fast-paced environment and multitask efficiently. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Full-time Description Dannible & McKee, LLP, a premier CPA and consulting firm in Upstate New York, is seeking one full-time Audit Administrative/Billing Assistant to join our operations department. This position will be part of a fast-paced team that is responsible for providing best-in-class support to our partners, employees and clients. Job Responsibilities: Support Partners and professional staff as necessary with administrative needs not limited to monthly billing, accounts receivable monitoring, and maintaining calendars for assigned Partners. Assist in preparation, proofreading, editing and processing of documents not limited to correspondence, financial statements, proposals, mail merge and email blasts. Maintain and develop technological skills required to support Partners and professional staff. Perform rotating clerical duties not limited to answering phones, receiving, sorting and distributing mail, and correspondence filing. Cross-trained to serve as backup to other administrative assistants and reception as needed. Responsible for semi-monthly processing of timesheets and expense reports. Data entry, not limited to input of bill adjustments. Prepares functionalization reports for monthly billing meetings. Assists accounting & advisory service clients not limited to billings and payments. Other duties as assigned. Requirements Minimum Requirements: High School diploma or equivalent. Proficient in Microsoft Office Suite. Understanding of standard office functions such as filing, scanning and telephone techniques. Exceptional interpersonal and communication skills, both written and verbal. Excellent time management, planning and prioritizing skills. Must be organized, detail oriented and have ability to work in a fast-paced environment. Ability to uphold professional standards and Firm/client confidentiality. Salary Description $20 - $25 per hour

The Administrative Assistant will assist with the necessary legal documents needed to process transactions of all vehicle sales. This includes verifying costs, New York State Department of Motor Vehicles documents, various financial institution contracts, warranty and protection contracts, the sale of back-end products and deal add on products. Essential Job Duties and Responsibilities: (Additional duties as assigned) The Administrative Assistant is responsible for reviewing all documentation to determine if there are discrepancies and contacting customers about their accounts, ensuring all information is up to date. This position is also responsible for the following: Preparing tax and title documents. Submitting all legal transfer documents to the DMV. Preparing stock cards for new and used vehicles. Receiving and processing paperwork from the financial department. Posting vehicle sales and purchases according to accounting and VMS. Inputting inventory control information. Preparing trade-in vehicle files. Posting aftermarket information to the online spreadsheet. Ensuring that name and address files are updated on an ongoing basis. Performing clerical duties such as typing, filing, and sorting mail as needed. Maintaining CSI in top 10% of group. Supporting and endorsing dealership policies and procedures as set forth by Dealership Management and Manufacturers' standards. Cross-trains others for this position as directed by management Supervisory Responsibilities: The Administrative Assistant has no direct supervisory responsibility. Required Experience and Education: High School Diploma or General Educational Diploma (GED) Experience as a title clerk or general accounting experience desired. Adherence to laws and confidentiality guidelines. Required Skills and Attributes: Must be able to manage multiple priorities effectively as well as multitask. Must have strong organizational skills and be highly detail oriented. Must have excellent verbal, written, and electronic communication skills. Must have the ability to interact well with customers and coworkers, be a team player, and maintain a professional demeanor. Must exhibit analytical skills with the independent ability to research and initiative to conduct same. Equipment, Machines and Software Used: Computer software: Microsoft Office to include Word, Outlook, Excel, and QuickBooks. Physical and Mental Requirements: Ability to sit, stand, walk, talk, hear, use hands to point, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists. Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading. Physical Exertion: Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Light exertion can involve sitting, walking and/or standing most of the time. Environmental Conditions: Work is performed in an office setting. Occasional weekend and evening hours are required. Hazards and Safety Precautions: Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting. Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques. Disclaimer: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The dealership reserves the right to add to or revise an employee's job duties at any time at its sole discretion. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.