Administrative assistant jobs in Vermont - 85 jobs

Administrative Assistant to the Education Leadership Team Needed The administrative team at the Champlain Valley School District Central Office seeks an organized and creative person with strong interpersonal skills to become the Administrative Assistant to the Educational Leadership Team. This position includes a variety of tasks in a fast paced and innovative office. The ideal candidate will have a fluid understanding and comfort level with all Google or G Suite products. This includes Gmail, Google Calendar, and the sharing and organization of Docs, Sheets, Forms, and Slides through Google Drive. They will also have effective writing skills and a flexible customer service-based attitude. ESSENTIAL REQUIREMENTS: To perform this job successfully an individual must be able to execute each requirement satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed for the position. Providing direct support to the Educational Leadership Team Downloading, organizing and managing various data sets including creating visualizations Event planning including scheduling catering services and location logistics Creating and editing letters, articles, presentations, and website content Maintaining accurate financial records for the department including ordering and tracking of expenditures in financial software Calendar and schedule management Completing long-term and short-term projects as assigned This is a full-time, full-year position with a competitive salary and full benefits. Work Hours: 8:00 am to 4:00 pm Interested candidates should apply via SchoolSpring.com. The posting remains open until filled. CVSD is an equal opportunity employer and is committed to ensuring that all of our students achieve our mission - which means we are also committed to developing a faculty and staff that represents the inclusive, welcoming environment we seek to develop for students and families. Job ID# 5464832

Description of the role: The Service Administration Assistant at Lamoille Valley Chevrolet will play a key role in supporting the administrative tasks of the service department and business office. This includes filing paperwork, scanning documents into the computer system, and conducting service appointment follow-ups. This is a Part-Time position with roughly 15-20 hours a week but more as needed by the departments. Responsibilities: File paperwork efficiently and accurately Scan documents into the computer system Follow up on service appointments to ensure customer satisfaction Requirements: Strong organizational skills Attention to detail Ability to multitask and prioritize tasks

Who We're Looking For: We are seeking a dedicated team player to join our mortgage department as an Administrative Assistant. The ideal candidate will be: Someone with strong communication, organizational, and problem-solving skills who thrives in a fast-paced, member-focused environment. A detail-oriented administrative professional with experience in mortgage lending, financial services, or office administration. A friendly, dependable team player who is comfortable managing multiple tasks, providing excellent customer service, and maintaining accuracy. What You'll Be Doing: Serving as the first point of contact for the mortgage department-assisting members, coordinating appointments, and managing document flow. Handling a variety of administrative tasks including mail processing, scanning, routing documents, maintaining department supplies, and supporting loan assignment workflows. Providing timely, clear support for general mortgage inquiries while ensuring accurate records and a positive member experience. Why Join Us: Heritage Family Credit Union is a dynamic and member-centric organization committed to making a positive impact on the lives of our members. We believe in delivering not just financial services but fostering meaningful relationships that enhance the overall well-being of our members and communities. With a focus on education, integrity, and community, we strive to be the preferred financial partner for our community. Benefits Include: Paid time off in addition to paid federal holidays Medical, dental, and vision benefits to employees who regularly work 24+ hours a week 401k match Ongoing training opportunities 8 hours of volunteer time with an organization important to you Reimbursement each month for Gym membership (up to $25), hobby reimbursement (up to $25) and fresh local foods (up to $25 on a seasonal basis) Salary Range: $18.35 - $22.94 Position Title: Administrative Assistant - Mortgages FLSA Status: Non-Exempt Department: Mortgages EEO Code: Administrative Support Worker Reports To: Supervisor, Mortgage Servicing Grade: 6 Summary: The Administrative Assistant - Mortgages provides vital administrative support to the mortgage department, ensuring exceptional customer service through efficient handling of member inquiries, accurate document processing, and timely completion of all administrative tasks. This role plays a key part in delivering a positive member experience and supporting the credit union in achieving its mortgage lending objectives. Essential Functions: Serve as the first point of contact for the mortgage department by promptly greeting visitors via all forms of contact, identifying their needs, coordinating appointments, facilitating document exchange, and maintaining accurate records of interactions. Assist members with general mortgage inquiries-such as products, application status, escrow and payment details, and hardship options-providing clear and timely information by phone, email, or in person. Process incoming and outgoing mail, interoffice correspondence, and deliveries for the department. Make copies of borrower documents, promptly return the originals, and ensure scanned copies are accurately routed to the appropriate contact. Assign applications and referrals to the appropriate loan originator and processor, ensuring a warm handoff to the team. Maintain inventory of supplies for the department, ordering and tracking replacements as needed. Process weekly address change and deceased member reports. · Must maintain predictable and reliable attendance. All other duties as assigned. Qualifications: Education High school diploma or equivalent required. Experience Minimum 2 years in mortgage lending, financial services, or administrative services preferred. Skills Strong communication, organization, and problem-solving skills. Proficiency in Microsoft products. Excellent phone skills/etiquette and the ability to communicate clearly and effectively over the phone and in person. Detail-oriented, customer-focused, and able to work independently as well as part of a team. Physical Requirements: This position requires sitting for long periods of time and working primarily at a workstation or desk in an open office environment. Daily tasks include extensive use of a computer performing standard keyboard functions, requiring repeated motion, as well as extensive use of the phone. Stretching breaks are recommended to avoid injury. Some light lifting and carrying large paper files. Equipment is available and recommended for use of transporting large quantities of files to and from various locations. Work Environment: • Professional banking environment. BSA/Risk: Employees will ensure adherence to BSA (Bank Secrecy Act) and risk compliance standards in all job responsibilities, maintaining the organization's regulatory integrity and mitigating potential risks. Equal Opportunity Employer: Heritage Family Credit Union is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

South Burlington School District At South Burlington School District, we believe in supporting the whole employee-inside and outside the workplace. We offer a comprehensive benefits package that includes amazing, competitively priced health insurance, dental coverage, sick time, professional time and other leaves. Additionally, we offer a robust retirement plan which for educators is through VT State Teachers Retirement; and for other staff consists of a 403b plan with up to 6% provided by the district. Employees may also enjoy professional development opportunities, tuition reimbursement, wellness initiatives, Employee Assistance Programs and meaningful work that directly impacts student success and community growth. Job Title: Administrative Assistant, FHTMS Principal Location: FHTMS Job Group: Non-Union, Support Staff Pay Grade: Non Exempt, Grade 25 Reports To: Principal Summary: Assists the school community by performing receptionist, clerical, special projects, and data support duties. Works in highly visible locations dealing frequently with students, staff, and the greater school community. Responsible for maintaining positive relationships with students, staff and the public and ensuring sensitive communications and information is managed appropriately. Essential Duties and Responsibilities: Provides support to the school community by: Serving in a receptionist capacity by answering a multi-line telephone, routing calls to appropriate persons, and responding to routine questions. Providing access to the building and greets, screens, and assists visitors to the school; consistently interfacing with students, parents, staff, and community members in an effective and helpful manner. Collecting and sending outgoing mail, sorting and distributing incoming office mail and flyers, accepting building deliveries, and maintaining postage meters. Filing, copying, faxing, and maintaining office equipment; assists school administrators with special clerical requests. Processing purchase order and check requests and maintaining related records. Maintaining building use calendars and schedules for school related events. Coordinating with the Transportation Coordinator to resolve bus schedule problems and field trips. Making daily school announcements over the intercom and via email. Maintaining student/school records and databases. Making locker assignments and resolving issues with locker-related requests. Assisting the school nurse with student and staff illness and accidents. Coordinates and/or participates in special programs and activities such as: Maintaining records for student attendance and coordinating processes for student check-in/check-out for late arrivals and early dismissals. Performing bookkeeping tasks and maintains accurate records for student activity accounts, team accounts, imprest accounts, and maintains petty cash funds and employee Sunshine funds. Maintains registers and submits reports to the Business Office. Send out Bookbill notices. Participates in the school safety and crisis management team; follows procedures and protocols for drills and events. School telephone system: programming, training, coordinating the maintenance. Coordinates special events and employee recognition work (i.e.: graduation, Sunshine Fund, Recognition breakfast, Amazing Race, and fundraising) May prepare and distribute data, reports, and correspondence May perform other duties as assigned. Education and/or Experience: High school graduate or equivalent plus two years' related experience or training. An Associate's degree in a related field is preferred. Preferred Skills: Demonstrates effective interpersonal, oral, and written communication skills to maintain cordial and cooperative working relationships with students, staff, parents, and the greater school community. Demonstrated proficiency with Microsoft Office Products (Word, Outlook, Excel) with an ability to learn and utilize new software programs as systems are upgraded is necessary. Must have above-average typing skills (at least 55 words per minute.) Must be self-motivated, detailed oriented, organized, and highly focused to set priorities, manage time, and perform multiple tasks simultaneously. Must be able to keep high levels of confidentiality in all aspects of job performance and to perform duties with awareness of all District requirements, protocols, and School Board policies. Why Join SBSD? *Supportive colleagues and leadership *Strong commitment to diversity, equity, and inclusion *Professional growth and advancement *Comprehensive benefits *Meaningful work that impacts students daily

Job Summary: The Administrative Assistant to the Director of Special Services is responsible for possessing or gaining general knowledge of Special Education and 504 processes, procedures, rules, and regulations to assure the efficient and smooth operation of all activities within the Special Services Department. Essential Duties and Responsibilities: Greets visitors, and responds to or directs telephone/email inquiries Monitors the Central Office door security system, as needed Assembles, inputs, and disseminates data utilizing a variety of mediums (database, spreadsheet, word processing, web-base, paper and other systems) to support the work of the Special Services Department Organizes and maintains an accurate and efficient filing system for the department with the attention to detail Manages and maintains special services student data and files Assures completion of IEP packets, including revisions and amendments Maintains DocuSped database and appropriately transfers and confirms receipt of import/export of student files between District case managers Prepares a variety of reports for local, state, and federal compliance including Child Count Report and Exited Child Count report within the timeframe required Assists in the development of the departmental budget(s) Manages specific budget accounts to include purchase orders, budget transfers, and budget balances Communicates with vendors, including consultants and contractors, as needed Schedules and arranges appointments and meetings as needed Prepares mailings as needed Assists in arranging conference and meeting registrations and travel arrangements as needed Shares in sorting and distribution of incoming and outgoing mail for the Central Office Responds to inquiries from employees and community at large, with knowledge of general policies and procedures and awareness of need for confidentiality of staff and student information Prepares and disseminates correspondence, reports and grant procurement documents Uses office equipment including, but not limited to a computer and software programs for Special Education Maintains an inventory and orders needed office and other requested special needs supplies Maintains an inventory of District Special Education forms Manages the purchasing process, to include requisition, ordering, receiving, verification and invoice approval by Director Maintains a directory of Special Services staff Distributes compliance information and documentation as needed Assists with vacancy requests for Special Services staff and assists as necessary in the hiring and onboarding processes Assists Director of Special Services with the end of year teacher checkout Assist in coordination of training for Special Services staff as needed Coordinates scheduling of student transportation needs Assists with planning and administration of the Extended School Year program (summer programs for Special Services students) Supports the Special Education Coordinators as needed Maintains confidentiality in all aspects of the job in accordance with federal, state, and Springfield School District requirements Manages multiple tasks and priorities with frequent interruptions Communicates both orally and in writing, interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds Promotes and follows Agency of Education policies, District policies, and building and department procedures Recognizes the importance of safety in the workplace, follows safety rules, practices safe work habits, utilizes appropriate safety equipment and reports unsafe conditions to the appropriate administrator Performs other duties as assigned

Administrative Assistant - Winooski The Community College of Vermont in Winooski is seeking an upbeat dependable person to provide a broad spectrum of administrative services to students. We are seeking a candidate with the demonstrated ability to work collaboratively in a self-managed team. The fast-paced duties handled in this position require flexibility, strong computer skills, solid decision making abilities, positive attitude, excellent communication skills and a willingness to adapt and change to the ever-moving cycles of an academic year. The hours are 8:00am - 1:00pm, Monday through Friday, and the compensation is $18.00/hr. With the potential for an occasional weekend if an event/workshop occurs and an admin is needed. MINIMUM QUALIFICATIONS * Strong customer service skills * Aptitude to work independently and as part of a team; * Comfort supporting students with diverse learning styles and abilities; * Manage details with a high degree of accuracy * Excellent computer, written, and oral communications skills DUTIES AND RESPONSIBILITIES * Provide administrative support to faculty, staff and students: * Answer and direct incoming calls * Schedule and direct appointments * Provide technical assistance to faculty * Provide direction to potential students on admissions process * Make phone calls and manage text messages to potential students and faculty * Set up and proctor assessments, make-up tests and Quantitative Reasoning tests * Handle requests and perform initial problem solving Physical Requirements: Duties performed cause slight fatigue of eyes, fingers, or other faculties as a result of repetitive motion and/or long periods of standing or sitting. Duties require little physical effort in work with light to moderate (up to 25lbs) easy-to-handle materials. Working Conditions: Job is performed in a general office or comparable working area with many and frequent distractions such as noise and interruptions. Work schedule may vary during high volume periods. This general outline illustrates the type of work that characterizes the job classification. It is not an all-encompassing statement of the specific duties, responsibilities, and qualifications of individual positions assigned to the classification. CCV values individual differences that can be engaged in the service of learning. Diverse experiences from people of varied backgrounds inform and enrich our community. CCV welcomes all qualified applications, including those from historically marginalized and underrepresented populations. CCV is an Equal Opportunity Employer, in compliance with ADA requirements, and will make reasonable accommodations for the known disability of an otherwise qualified applicant. All new full-time employees and certain part-time employees will be subject to a criminal background check. Any offer of employment is contingent upon the satisfactory results of this check. Application Instructions: In order to be considered, please submit a complete application package which includes a cover letter, resume/CV, employment application and contact information for three professional references at: ********************************************

We are a small company of environmental consultants and engineers and technical, scientific, and business software application developers and engineers that provides environmental, health and safety services to large industrial companies. Under the general direction of executives and managers, the Project Assistant performs a variety of tasks in broad-spectrum areas of project maintenance that include the following. Essential duties Perform basic research into inquiries from clients. Open projects at the discretion of managers and associates, and modify existing projects using project management software. Update and maintain vendor and client contact records in the project management system. Enter client purchase orders into the project management system. Run draft invoices and transmit invoices to clients. Assist with incoming and outgoing mail processing. Enter vendor invoices in the project management system for AP processing. Complete online check deposits for payments received by mail. Document management including transcribing site notes or inventories, scanning files, and maintaining file folders and document repositories. Perform basic IT support tasks with support of off-site IT consultants. Purchase supplies, services and equipment under the direction and supervision of the project manager. Obtain quotes for goods and services from vendors. Create requisitions and purchase orders as requested. Primary for answering phone system and office administrative duties. Maintains a clean, orderly, professional environment. Position requirements Bachelor or Associate degree preferred. 1-3 years of experience of business administration or project management support. Excellent time management and organizational skills. Self-starter with the ability to work independently and in a team environment. Excellent written and oral communication skills with the ability to effectively communicate ideas and properly describe problems and solutions. Must be able to multi-task, and handle multiple interruptions. Must have computer proficiency in Word, Excel; Adobe Acrobat proficiency is a plus. Must possess accurate data entry skills (45+ words per minute with minimal errors). Legally authorized to work in the United States. Must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered for position; medical and religious exemptions will be considered. Other desirable skills Strong working knowledge of MS Office. Experience with project management. 1 year experience using Quickbooks Online. Working conditions The job is performed in an office environment with minimal exposure to safety hazards. The job requires some physical exertion, including sitting, standing, occasional light lifting, carrying, pushing and pulling. The job requires operation of standard office equipment, including computers, telephones, copiers, etc. The job requires following written and oral instructions, attention to detail, ability to multitask, ability to work with others and ability to meet deadlines. The job requires following established policies and procedures, meeting quality and safety standards and regular attendance. The job requires making decisions based on experience and knowledge without supervision and requires responsibility for results. Salary range $45,000- $55,000 annually, depending on qualifications. Additional notes Salary is based on experience and qualifications. We offer excellent benefits, including health, dental and pension, and opportunity for career growth, training and continuing education. Please do not apply if you live more than 40 miles away and do not plan on relocating.

Join eDOC Innovations, a growing and dynamic technology CUSO serving over 800 credit unions nationwide! We're seeking a motivated and detail-oriented Administrative Assistant to support our executive team and help keep our operations running smoothly. What You'll Do: Provide daily administrative support to the executive and management teams. Maintain office supplies, inventory records, and meeting spaces. Assist with expense reports, billing audits, and month-end processing. Coordinate travel, events, and facility needs. Draft and distribute internal communications and meeting minutes. Support compliance, billing, and CRM audit functions. What We're Looking For: Strong communication and organizational skills. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to manage multiple priorities and work independently. Experience with bookkeeping or SharePoint is a plus. Positive, professional attitude and attention to detail. Why eDOC? Competitive pay and comprehensive benefits [health, dental, vision, Short and Long-Term Disability, 401(k) match]. Paid holidays and generous Vacation, PTO, and sick time. Professional development via Udemy and mentorship programs. Be part of a team that values collaboration, innovation, and cooperative principles. Enjoy a professional and supportive work environment where your contributions truly make a difference.

Local medical device manufacturer is seeking a capable individual to support busy office, with a concentration in finance and personnel departments. Position based in Randolph, VT office. Basic qualifications include strong communication skills, computer proficiency, attention to detail, and the ability to work independently and prioritize. Will train the right candidate. Casual, welcoming atmosphere with pleasant coworkers! Requirements: At least 2 years experience working in an office setting High School Diploma/GED Equivalent Computer Literacy with Mac OS Emphasis Professional demeanor Excellent telephone skills Experience using Microsoft Office or similar programs Strong written and verbal communication skills Must be organized, with strong attention to detail Responsibilities: Support of departmental staff and initiatives in finance and personnel, to include tasks including, but not limited to daily invoice processing, account collections, and event coordination Daily errands Postal management Other duties as assigned Benefits include Health and Dental Insurance, 401k, paid Vacation and Holidays. Total compensation negotiable/DOE. It is the policy of AADCO Medical, Inc. not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy of AADCO Medical, Inc. to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of AADCO Medical, Inc. will not be subject to harassment on the basis of race, color, religion, sex, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited. **************************************************************** Applicants to and employees of this company are protected under Federal law from discrimination on several bases. Follow the link above to find out more.

Job DescriptionDescription: Property management team is seeking an articulate, energetic people-person to join their team. The ideal candidate will enjoy becoming involved in a variety of tasks in a team-based supportive environment. As a leasing consultant and administrative assistant, you would assist with the leasing and marketing initiatives at Keens Crossing. Some of these tasks include: conducting property tours, communicating with prospective renters over the phone and email, processing and managing applications, meeting with applicants, taking work orders from residents, providing extraordinary customer service to current residents including any concerns they may have, scheduling appointments, taking the lead on the marketing efforts and community outreach, planning resident events and several administrative tasks such as filing, copying, making phone calls and supporting the property manager in the needs of the property. The work schedule is Monday - Friday 10:30-5Candidate must be flexible and willing to work as need. Requirements: Must be able to multitask and thrive in a fast paced environment. Strong sales aptitude and computer proficiency is required. Previous experience in residential leasing and/or property management a plus. Benefits: Full time position offers a competitive benefit program to include Medical, Dental, Vision, Health FSA, Dependent Care FSA, Short-Term Disability, Long Term Disability, Life Insurance, Home and Auto Discount program, Vendor Discount Program, 401(k) with matching contribution, Accrued Vacation, Sick, and Personal time and Paid Holiday Benefit.

The Judicial Assistant provides specialized customer support, clerical, and data entry services within one or more court docket areas. This moderately complex role requires strong computer skills and the ability to work professionally with both co-workers and the public in a fast-paced environment. The ideal candidate has administrative, clerical, and customer service experience and is motivated to support equal access to justice by upholding the rule of law. Desired Skills and Experience High level of professionalism and confidentiality Exceptional administrative/ clerical skills Ability to keep accurate records, and to provide accurate information Teamwork, flexibility, and strong communication skills Experience in customer-facing roles Positive, empathetic, and professional attitude This is a full-time, permanent opening in St. Albans, Vermont. Starting salary is $22.07 per hour. The Judicial Assistant is a non-exempt Judicial Branch position equivalent to pay grade 19. The State of Vermont's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation. Benefits 80% State paid medical premium and a dental plan at no cost for employees and their families Work/Life balance: 12 vacation days earned per year, 12 sick leave days earned per year, 13 paid holidays each year Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan Tuition Reimbursement Flexible spending healthcare and childcare reimbursement accounts Low-cost group life insurance Incentive-based Wellness Program Qualified Employer for Public Service Student Loan Forgiveness Program Minimum Requirements High School graduation or equivalent Two years of clerical, secretarial or data entry experience; preference will be given to candidates with prior experience in a legal setting working as a paralegal/ legal assistant with mastery of office technology. College training may be substituted for the work experience on a year for year basis. Summary of Duties Specialized clerical and administrative work with heavy data entry and case processing. Performs case-flow functions across the full case-cycle including docket entry, entering new electronic and paper filings, sending notice, reviewing case documents for accuracy/completeness, preparing orders & motions, scheduling events on court calendar. Responsible for operating various tools to support both in-person and virtual court hearings. Perform operator function during court hearings by providing high-speed docket entry and real-time processing in medium and high-volume settings. Employ attention to detail and methodical approach to ensure standardized business practices are followed. Respond to customer inquiries to assist with filling-out forms, using court kiosks, preparing for court appearances, and providing case information. Maintain excellent customer interaction by providing prompt information and assistance. Collect fines and fees according to established procedure; close, balance and reconcile tills. Maintain working knowledge and adherence to court rules and statutes. Scheduled hours of work generally conform to public court hours, but assignments may extend beyond those hours. Occasional travel to other courts within the State of Vermont may be required. Travel will be reimbursed according to State policies. This position will be eligible for longevity increases in accordance with the State step pay plan and annual cost of living increases as enacted by the Vermont State Legislature. Job Code # 25086 The State of Vermont celebrates diversity and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills in all state government positions. The Judicial Branch is committed to a policy of equal employment opportunity, and the recruitment process is designed to treat all applicants equitably.

Billing Office Assistant Elderwood at Burlington Hourly Rate: $ Up to 32 /hr Overview of Business Office Assisant: Elderwood at Burlington is seeking a full-time Billing Office Assistant to join our team. The ideal candidate has experience in a healthcare business office setting, with knowledge of third-party payers, census management, private pay collections, and the Medicaid application process. Why Work at Elderwood? Competitive pay rates Weekly pay schedule Gas Allowance Stipend (for eligible full-time and part-time employees) Shift differentials Ferry reimbursement Tuition Assistance Program for nursing career advancement Robust Employee Referral Program 401(k) with employer match Full suite of health benefits including Medical, Dental, and Vision Paid Time Off Join Our Team Are you ready for a rewarding career? Join a company that cares for you, too. Responsibilities Business Office Assistant: Support the Business Office Coordinator with daily business office operations Establish and maintain resident accounts, including billing and private pay collections Process daily transactions such as petty cash, accounts receivable, and banking Assist with physician and pharmacy billing Assess and monitor the status of Medicaid applications Answer phones, prepare and maintain departmental correspondence, and reports Enter new admissions weekly and maintain MCR/INS logs Attend morning reports and weekly rehab meetings with key facility staff Update admission records with any contact changes Prepare and distribute cut letters Manage RFMS, reconcile resident banking statements, and enter ancillary charges for month-end Complete insurance verification forms for Part B Filing, scanning, and processing recurring transaction reports Replenish resident cash boxes and petty cash; count cash boxes weekly with Business Office Coordinator Open and sort business office mail Meet with residents/families for short-term admission paperwork Support special projects and overflow as directed by the Business Office Coordinator Scan room and board checks and resident trust checks Qualifications Business Office Assistant: Minimum of one year previous Accounts Receivable experience required. Working knowledge of Medicare A and B, Medicaid and third party insurance required. Experience in a Long Term Care setting highly preferred High school diploma with business training, including typing and book keeping. Proficient in Excel is a plus. This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. EOE Statement WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Job Description Performs complex administrative tasks and provides administrative support to a department head and/or manager. Creates links between students, and employers to ensure the successful delivery of work based learning opportunities. MAJOR DUTIES AND RESPONSIBILITIES: Types business letters, memorandums, reports, charts, etc. on a personal computer. Composes and prepares routine correspondence for signature. Establishes and maintains confidential files and records. Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items. Operates office machines and instructs others in the operation of same. Assists the center in every effort necessary to achieve its OMS goals, as well as ensuring that the Zero Tolerance Policy is strictly adhered to. Manages work-based learning (WBL) activities, including coordination of student transportation to off-center work sites, documentation of work-based competency achievement, and evaluations related to student/employee training. Ensures all testing/vocational criteria have been met prior to student's entry into WBL. Participates in employer-sponsored community activities. Plans and coordinates activities to bring together employers, educators, students and center staff to ensure the success of the WBL program. Generates work site opportunities that best match the training capabilities an needs of trainees with employers' requirements. Maintains contacts with WBL sites to assist student adjustment to the work site. SKILLS/COMPETENCIES: Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills Ability to establish linkages with employers, unions and community agencies. Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc. Demonstrated working knowledge of the targeted job markets, area employers, community agencies, etc. EDUCATION REQUIREMENTS: High School Diploma or equivalent. EXPERIENCE: One or more years work-related experience. Experience working with youth. Sales experience a plus. OTHER: Must possess a valid Driver's License with an acceptable driving record. ADA REQUIREMENTS: In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. PHYSICAL ACTIVITIES: · Reading, writing and communicating fluently in English · Hearing and speaking to express ideas and/or exchange information in person or over the telephone · Seeing to read labels, posters, documents, PC screens, etc. · Sitting, standing, moving about or walking for occasional or frequent periods of time · Dexterity of hands and fingers to operate a computer keyboard and other office equipment · Kneeling, bending at the waist, stooping and reaching overhead · Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects WORKING CONDITIONS: · Campus and general office setting · Indoor and outdoor environment

Long-Term Substitute Administrative Assistant Needed Champlain Valley Union High School (CVU) is seeking a Long-Term Substitute Administrative Assistant to support the education team until early Janaury. The ideal candidate is expected to perform a full range of secretarial and clerical functions for Hinesburg Community School, including assistance with key departmental administrative tasks. ESSENTIAL DUTIES AND RESPONSIBILITIES: (Note: administrative assistant responsibilities in individual CVSD school buildings may include all or some combination of those listed in this job description). Other duties may be assigned. Plan, coordinate, and carry out all daily activities and operations related to assigned administrative function. Perform a variety of tasks related to the development and maintenance of computerized departmental records: design and basic programming of appropriate data bases and reporting systems using a variety of software; initial data input; ongoing use and updating of systems, involving regular data input and using programs to generate a variety of reports. Update information in the database related to students, teachers, and parents (may include attendance records, student demographics, master schedules, etc.) Prepare a variety of reports for the Vermont Agency of Education by stated reporting deadlines. Gather, enter, correct, and verify data necessary for reports. Monitor and track student attendance; produce letters to notify parents regarding absences; serve as liaison with the nurse's office regarding absences. Maintain and regularly update student files and other school records, including requesting copies of student records from sending schools and distributing student records to requesting schools. Perform basic registrar duties, including routine student/parent liaison tasks, assisting in registration and the like. Oversee and manage the substitute calling and leave tracking system for the assigned programs by verifying daily leave and substitute reports, ensuring accuracy of leave reporting and substitute assignments; calling substitutes when needed, arranging for reassignments and coverage when necessary, orienting new substitutes to the program and issuing daily assignments to substitutes. Process personnel/payroll records and forms. Prepare a variety of printed materials, frequently involving the design, set-up and formatting of reports, manuals, forms, and other special documents. Organize and maintain a variety of general and specialized department and/or program files and records, both paper and computerized, frequently involving cross-filing/cross reference systems. Type and proof correspondence, reports, minutes of meetings, forms, manuals, brochures, papers, records and other materials from taped, handwritten, or typed copy. Regularly compose routine correspondence for department head or other senior staff members' signature. Perform key office reception functions, answering phones and greeting visitors: screen calls, and visitors to determine nature of request or problem; refer to appropriate staff member or office; take messages; make appointments; take standard information for administrative or other purposes; distribute a variety of written information; answer questions about department/school policies, procedures, fees, schedules, events, services, programs, and the like; distribute, collect and assist with completion of forms. Place calls as requested. Process various documents: prepare/initiate documents; review for accuracy and completeness; code; complete missing or inaccurate information; resolve discrepancies; enter data in manual and computerized files, verify/edit to ensure accuracy, update files/records regularly; distribute or file documents as appropriate. Compile a variety of standard information from both manual and computerized records and files for regular and special reports and in response to specific requests by supervisor or other staff members. Perform a variety of routine bookkeeping tasks related to operating budgets or special accounts. Perform other specialized clerical/technical tasks related to the department's primary function, such as: organizing of specialized materials; scheduling tasks/space/equipment/activities; coordinating special mailings and/or meetings; making travel arrangements for senior staff members; and the like. Order and maintain an inventory of office supplies and equipment. Oversee office business equipment such as phones, printers, copiers. Report/communicate problems and order replacement supplies as needed. Photocopy various materials. Collate and distribute as required. Screen, sort and distribute incoming mail. Prepare outgoing mail. Collaborate with CVSD Director of Transportation regarding daily bus routes SUPERVISION RECEIVED: Reports to, supervised and evaluated by, and receives assignments from the School Principal, Director of Guidance and/or Director of Special Education. SUPERVISORY RESPONSIBILITIES: This position does not include supervisory duties. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, in addition to the following: Education and Experience. Associate's degree with relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are required. Good understanding of the organization of the public education structure and administrative operations. Language Skills. Ability to read and interpret documents such as policies, operating practices, procedure manuals, and governmental laws and regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from parents, students, community members, board members, administrators and employees of organization. Mathematical Skills. Ability to calculate percentages, proportions, averages, and other concepts of basic algebra. Computer Skills and Experience. Previous experience in organizing and maintaining moderately complex filing and record keeping systems, including computerized information systems. Proficiency with spreadsheet, word processing and database programs required. Microsoft Office experience preferred. Reasoning Ability/Mental Requirements. Demonstrated ability to use discretion and independent judgment in handling confidential material. Ability to solve practical problems and deal with a variety of concrete variables. Ability to apply a variety of instructions/policies/procedures/practices furnished in written or oral form. Communication & Interpersonal Skills. Ability to communicate courteously, efficiently and effectively with a variety of individuals, including faculty, administrators, parents, and representatives of outside organizations. Ability to work cooperatively and effectively with peers, co-workers, supervisors, parents, and outside agencies. Other Personal Characteristics. High accuracy & attention to detail, strong organizational skills, proven ability to work effectively without specific direction, and with minimal supervision. Additional Competencies. The individual in this position must possess the following: Dependability - being reliable, punctual, responsible and fulfilling obligations. Self-Control - maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations. Stress Tolerance - accepting criticism and dealing calmly and effectively with high stress situations. Cooperation - being pleasant with others on the job and displaying a good-natured, cooperative attitude. Concern for Others - being sensitive to others' needs and feelings and being understanding and helpful on the job. Attention to Detail - being careful about detail and thorough in completing work tasks. Integrity - being honest and ethical. Adaptability/Flexibility - being open to change (positive or negative) and to considerable variety in the workplace. Independence - guiding oneself with little or no supervision, and depending on oneself to get things done. Social Orientation - preferring to work with others rather than alone, and being personally connected with others on the job. CVSD is an equal opportunity employer and is committed to ensuring that all of our students achieve our mission - which means we are also committed to developing a faculty and staff that represents the inclusive, welcoming environment we seek to develop for students and families. Job ID# 5479609

Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Summary Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Overview Help Accepting applications Open & closing dates 10/27/2025 to 12/31/2025 Salary $34,454 to - $49,927 per year The salary range shown is for base salary only, actual salary will be determined based on the duty location of the selectee. Pay scale & grade GS 5 - 6 Locations Many vacancies in the following locations: Anchorage, AK Birmingham, AL Gadsden, AL Mobile, AL Show morefewer locations (185) Montgomery, AL Fayetteville, AR Fort Smith, AR Little Rock, AR Texarkana, AR Eloy, AZ Florence, AZ Phoenix, AZ Tucson, AZ Yuma, AZ Adelanto, CA Bakersfield, CA Calexico, CA Camarillo, CA El Centro, CA Fresno, CA Los Angeles, CA Morgan Hill, CA Redding, CA Sacramento, CA San Bernardino, CA San Diego, CA San Francisco, CA Santa Ana, CA Santa Maria, CA Stockton, CA Alamosa, CO Aurora, CO Centennial, CO Craig, CO Durango, CO Florence, CO Frederick, CO Grand Junction, CO Hartford, CT Dover, DE Fort Myers, FL Jacksonville, FL Miami, FL Miramar, FL Orlando, FL Plantation, FL Pompano Beach, FL Stuart, FL Tallahassee, FL Tampa, FL Atlanta, GA Folkston, GA Lumpkin, GA Savannah, GA Tamuning, GU Honolulu, HI Cedar Rapids, IA Des Moines, IA Sioux City, IA Boise, ID Idaho Falls, ID Twin Falls, ID Broadview, IL Chicago, IL Rock Island, IL Indianapolis, IN Wichita, KS Bowling Green, KY Louisville, KY Alexandria, LA Baton Rouge, LA Jena, LA Lafayette, LA New Orleans, LA Oakdale, LA Winnfield, LA Burlington, MA Baltimore, MD Salisbury, MD Scarborough, ME Detroit, MI Fort Snelling, MN Grand Rapids, MN Kansas City, MO Saint Louis, MO Strafford, MO Gulfport, MS Pearl, MS Billings, MT Cary, NC Charlotte, NC Greensboro, NC Hendersonville, NC Wilmington, NC Grand Forks, ND Grand Island, NE North Platte, NE Omaha, NE Manchester, NH Elizabeth, NJ Mount Laurel, NJ Newark, NJ Albuquerque, NM Chaparral, NM Las Cruces, NM Roswell, NM Las Vegas, NV Reno, NV Batavia, NY Buffalo, NY Central Islip, NY Champlain, NY Malta, NY New York, NY Brooklyn Heights, OH Cincinnati, OH Westerville, OH Oklahoma City, OK Tulsa, OK Eugene, OR Medford, OR Portland, OR Lords Valley, PA Philadelphia, PA Philipsburg, PA Pittsburgh, PA Williamsport, PA York, PA Aguadilla, PR Guaynabo, PR Warwick, RI Charleston, SC Columbia, SC Greer, SC Sioux Falls, SD Chattanooga, TN Knoxville, TN Nashville, TN Alvarado, TX Amarillo, TX Anson, TX Athens, TX Austin, TX Big Spring, TX Conroe, TX Corpus Christi, TX Dallas, TX Del Rio, TX Edinburg, TX El Paso, TX Harlingen, TX Houston, TX Huntsville, TX Karnes City, TX Laredo, TX Livingston, TX Los Fresnos, TX Lubbock, TX Memphis, TX Midland, TX Pearsall, TX Pecos, TX Pflugerville, TX Raymondville, TX San Angelo, TX San Antonio, TX Taylor, TX Waco, TX Ogden, UT Orem, UT Saint George, UT West Valley City, UT Bowling Green, VA Chantilly, VA Harrisonburg, VA Norfolk, VA Richmond, VA Salem, VA Charlotte Amalie, VI Saint Thomas, VI Saint Albans, VT Ferndale, WA Richland, WA Seattle, WA Tacoma, WA Yakima, WA Milwaukee, WI Charleston, WV Cheyenne, WY Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 8 Job family (Series) * 1802 Compliance Inspection And Support Supervisory status No Security clearance Other Drug test Yes Position sensitivity and risk Moderate Risk (MR) Trust determination process * Credentialing * Suitability/Fitness Financial disclosure No Bargaining unit status No Announcement number OPM-ERO-12821413-DHA-JS Control number 848932400 This job is open to Help The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency These positions will be filled through the Office of Personnel Management's Direct Hire Authority for the occupation and is open to all U.S. citizens. Duties Help As an Enforcement and Removal Assistant (OA), at the full performance level you will perform a variety of duties, such as: * Researching detainee history using multiple sources to establish identity/citizenship and manage detained and non-detained dockets. * Providing administrative support to managers, supervisors, or staff members by assisting in the day-to-day management of the office's activities. * Summarizing and tabulating detainee information from various reports and utilizing a variety of databases and automated systems. * Generating and verifying detainee reports, encounters, charging documents, studies, data quality and create and revise spreadsheets charts, graphs, and presentations. * Exercising quality control over bond paperwork. Requirements Help Conditions of employment * You must be a U.S. citizen to apply for this position. * You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. * Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see ********************* * One-year probationary period may be required. * A pre-employment drug test will be required. * If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. * DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. * All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. * Incentives may be authorized; however, this is contingent upon funds availability. * License required: No * Pre-employment physical required: No * Qualification requirements must be met for those applications submitted by each cut-off date. * Complete the initial online assessments and USA Hire Assessment, if required. Qualifications You must demonstrate you meet the Minimum Qualification Requirements and the Typing Requirement as noted below. Minimum Qualifications for GS-05 Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-04 level in the Federal service that included experience such as: * Performing recordkeeping and reporting. * Compiling, maintaining, and updating automated records. * Responding to requests for procedural information. OR Education substitution: You must have successfully completed four years of education above high school in any field for which high school graduation or the equivalent is the normal prerequisite. This education was obtained in an accredited business, secretarial or technical school, junior college, college, or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. OR Combination of Education and Experience: You must have an appropriate combination of successfully completed post-high school education and experience to meet the total qualification requirements for the GS-05 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application Minimum Qualifications for GS-06 Specialized Experience: You must demonstrate at least one year of specialized experience equivalent in difficulty and responsibility to the GS-05 level in the Federal service that included experience such as: * Processing individuals arrested or detained by law enforcement officials (e.g., booking and property inventory procedures). * Performing file searches and assembling documentation. * Responding to routine requests and issues regarding legal or law enforcement policies, practices and procedures. Typing Requirement In addition to meeting the minimum qualification requirements, you must show possession of the ability to type at least 40 words per minute based on a 5-minute sample, with three or fewer errors. You may self-certify your proficiency in the Occupational Questionnaire. All qualification requirements must be met by the cutoff dates listed under additional information. Qualification claims will be subject to verification. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned. Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Failure to provide such documentation with your application will result in lost consideration. For further information, visit: ************************************************************************** Additional information THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT. Applicants will be referred periodically throughout the announcement period based on the schedule below. * 1st Cut-off on 11/01/2025 * 2nd Cut-off on 12/01/2025 * Final Cut-off on 12/31/2025 Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages. Promotion Potential: When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval. Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet these standards, all selected applicants must undergo and successfully obtain and maintain a background investigation for Public Trust as a condition of placement into this position. This may include a credit check, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Pursuant to Executive Order 12564, and the DHS Drug-Free Workplace Plan, ICE is committed to maintaining a drug-free workplace and, therefore, personnel in safety- or security-sensitive positions (testing designated positions) are subject to random drug testing. Moreover, other drug testing of employees (e.g., reasonable suspicion drug test) may be conducted in order to ensure a safe and healthy work environment. All applicants tentatively selected for employment at ICE are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport.usastaffing.gov/hc/en-us/sections/**********9652-Reasonable-Accommodation-Information) Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): * Flexibility * Integrity/Honesty * Interpersonal Skills * Reading Comprehension * Reasoning * Self-Management Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. To preview the assessment questionnaire, click the following link: ******************************************************** Direct Hire Authority: These positions will be filled through the Office of Personnel Management's Direct Hire Authority. The "Rule of Three", Category Rating and Veterans Preference will not apply to this vacancy. For more information on Direct Hire Authority, please see: OPM Direct Hire Fact Sheet. Veterans: Although the Direct Hire Authority permits hiring without regard to Veterans Preference, applicants who are eligible for Veterans Preference are still encouraged to include that information in their application and submit supporting documentation (i.e. DD-214, or other substantiating documents). View information on veterans' preference. Career Transition Assistance Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: ************************************************************ Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help To apply for this position, you must submit a complete Application Package which includes: 1. Your resume showing relevant experience, education and training. Work experience must include: job title, duties, employer's name, employer's telephone number, employer's address, starting and ending dates (MM/YY), hours worked per week, and indicate whether or not we may contact your current supervisor. Limit your resume to two pages. Only resumes 2 pages in length will be accepted to determine eligibility and qualifications. For more information, view the following link. USAJOBS Help Center - Update your resume now so it meets new resume requirements 2. Other supporting documents (only submit if applicable to you): * Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) or a list of coursework with hours completed. * Are you a veteran entitled to preference? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) or notice form. Those applying for 10-Point preference must fill out the SF-15 and provide an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. * Are you claiming special priority selection rights under the Career Transition Assistance Program (ICTAP/CTAP)? If so, submit all of the following: * A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement; * A copy of your most recent SF-50 "Notification of Personnel Action'', noting your positions, grade level, and duty location; * A copy of your latest performance appraisal including your rating; and * Any documentation from your agency that shows your current promotion potential, if applicable. * Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: * Position title; * Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); * Agency; and * Beginning and ending dates of appointment. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Job Description Description of the role: The Service Administration Assistant at Lamoille Valley Chevrolet will play a key role in supporting the administrative tasks of the service department and business office. This includes filing paperwork, scanning documents into the computer system, and conducting service appointment follow-ups. This is a Part-Time position with roughly 15-20 hours a week but more as needed by the departments. Responsibilities: File paperwork efficiently and accurately Scan documents into the computer system Follow up on service appointments to ensure customer satisfaction Requirements: Strong organizational skills Attention to detail Ability to multitask and prioritize tasks

Job Description Who We're Looking For: We are seeking a dedicated team player to join our mortgage department as an Administrative Assistant. The ideal candidate will be: Someone with strong communication, organizational, and problem-solving skills who thrives in a fast-paced, member-focused environment. A detail-oriented administrative professional with experience in mortgage lending, financial services, or office administration. A friendly, dependable team player who is comfortable managing multiple tasks, providing excellent customer service, and maintaining accuracy. What You'll Be Doing: Serving as the first point of contact for the mortgage department-assisting members, coordinating appointments, and managing document flow. Handling a variety of administrative tasks including mail processing, scanning, routing documents, maintaining department supplies, and supporting loan assignment workflows. Providing timely, clear support for general mortgage inquiries while ensuring accurate records and a positive member experience. Why Join Us: Heritage Family Credit Union is a dynamic and member-centric organization committed to making a positive impact on the lives of our members. We believe in delivering not just financial services but fostering meaningful relationships that enhance the overall well-being of our members and communities. With a focus on education, integrity, and community, we strive to be the preferred financial partner for our community. Benefits Include: Paid time off in addition to paid federal holidays Medical, dental, and vision benefits to employees who regularly work 24+ hours a week 401k match Ongoing training opportunities 8 hours of volunteer time with an organization important to you Reimbursement each month for Gym membership (up to $25), hobby reimbursement (up to $25) and fresh local foods (up to $25 on a seasonal basis) Salary Range: $18.35 - $22.94 Position Title: Administrative Assistant - Mortgages FLSA Status: Non-Exempt Department: Mortgages EEO Code: Administrative Support Worker Reports To: Supervisor, Mortgage Servicing Grade: 6 Summary: The Administrative Assistant - Mortgages provides vital administrative support to the mortgage department, ensuring exceptional customer service through efficient handling of member inquiries, accurate document processing, and timely completion of all administrative tasks. This role plays a key part in delivering a positive member experience and supporting the credit union in achieving its mortgage lending objectives. Essential Functions: Serve as the first point of contact for the mortgage department by promptly greeting visitors via all forms of contact, identifying their needs, coordinating appointments, facilitating document exchange, and maintaining accurate records of interactions. Assist members with general mortgage inquiries-such as products, application status, escrow and payment details, and hardship options-providing clear and timely information by phone, email, or in person. Process incoming and outgoing mail, interoffice correspondence, and deliveries for the department. Make copies of borrower documents, promptly return the originals, and ensure scanned copies are accurately routed to the appropriate contact. Assign applications and referrals to the appropriate loan originator and processor, ensuring a warm handoff to the team. Maintain inventory of supplies for the department, ordering and tracking replacements as needed. Process weekly address change and deceased member reports. · Must maintain predictable and reliable attendance. All other duties as assigned. Qualifications: Education High school diploma or equivalent required. Experience Minimum 2 years in mortgage lending, financial services, or administrative services preferred. Skills Strong communication, organization, and problem-solving skills. Proficiency in Microsoft products. Excellent phone skills/etiquette and the ability to communicate clearly and effectively over the phone and in person. Detail-oriented, customer-focused, and able to work independently as well as part of a team. Physical Requirements: This position requires sitting for long periods of time and working primarily at a workstation or desk in an open office environment. Daily tasks include extensive use of a computer performing standard keyboard functions, requiring repeated motion, as well as extensive use of the phone. Stretching breaks are recommended to avoid injury. Some light lifting and carrying large paper files. Equipment is available and recommended for use of transporting large quantities of files to and from various locations. Work Environment: • Professional banking environment. BSA/Risk: Employees will ensure adherence to BSA (Bank Secrecy Act) and risk compliance standards in all job responsibilities, maintaining the organization's regulatory integrity and mitigating potential risks. Equal Opportunity Employer: Heritage Family Credit Union is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We are a small company of environmental consultants and engineers and technical, scientific, and business software application developers and engineers that provides environmental, health and safety services to large industrial companies. Under the general direction of executives and managers, the Project Assistant performs a variety of tasks in broad-spectrum areas of project maintenance that include the following. Essential duties Perform basic research into inquiries from clients. Prepare quotes for goods and services. Open projects at the discretion of managers and associates, and modify existing projects using project management software. Enter client purchase orders into the project management system. Assist with preparation of documentation, shipment, and order fulfillment of physical goods. Assist with conducting quality checks for orders prepared prior to shipment. Run draft invoices and transmit invoices to clients. Assist with conducting monthly physical inventory counts. Purchase supplies, services and equipment under the direction and supervision of the project manager. Obtain quotes for goods and services from vendors. Create requisitions and purchase orders as requested. Back up for answering phone system and administrative duties. Maintains a clean, orderly, professional environment. Position requirements Bachelor or Associate degree preferred. 1-3 years of experience of business administration or project management support. Excellent time management and organizational skills. Self-starter with the ability to work independently and in a team environment. Excellent written and oral communication skills with the ability to effectively communicate ideas and properly describe problems and solutions. Must be able to multi-task, and handle multiple interruptions. Must have computer proficiency in Word, Excel; Adobe Acrobat proficiency is a plus. Must possess accurate data entry skills (45+ words per minute with minimal errors). Legally authorized to work in the United States. Must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered for position; medical and religious exemptions will be considered. Other desirable skills Strong working knowledge of MS Office. Experience with project management. Working conditions The job is performed in an office environment with minimal exposure to safety hazards. The job requires some physical exertion, including sitting, standing, occasional light lifting, carrying, pushing and pulling. The job requires operation of standard office equipment, including computers, telephones, copiers, etc. The job requires following written and oral instructions, attention to detail, ability to multitask, ability to work with others and ability to meet deadlines. The job requires following established policies and procedures, meeting quality and safety standards and regular attendance. The job requires making decisions based on experience and knowledge without supervision and requires responsibility for results. Salary range $45,000- $55,000 annually, depending on qualifications. Additional notes Salary is based on experience and qualifications. We offer excellent benefits, including health, dental and pension, and opportunity for career growth, training and continuing education. Please do not apply if you live more than 40 miles away and do not plan on relocating.

Job Description Join eDOC Innovations, a growing and dynamic technology CUSO serving over 800 credit unions nationwide! We're seeking a motivated and detail-oriented Administrative Assistant to support our executive team and help keep our operations running smoothly. What You'll Do: Provide daily administrative support to the executive and management teams. Maintain office supplies, inventory records, and meeting spaces. Assist with expense reports, billing audits, and month-end processing. Coordinate travel, events, and facility needs. Draft and distribute internal communications and meeting minutes. Support compliance, billing, and CRM audit functions. What We're Looking For: Strong communication and organizational skills. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to manage multiple priorities and work independently. Experience with bookkeeping or SharePoint is a plus. Positive, professional attitude and attention to detail. Why eDOC? Competitive pay and comprehensive benefits [health, dental, vision, Short and Long-Term Disability, 401(k) match]. Paid holidays and generous Vacation, PTO, and sick time. Professional development via Udemy and mentorship programs. Be part of a team that values collaboration, innovation, and cooperative principles. Enjoy a professional and supportive work environment where your contributions truly make a difference.