Administrative assistant jobs in Victorville, CA

Under minimal supervision of UEC's Executive Director, the Executive Assistant will work independently to: Executive Support * Manage the Executive Director's calendar, coordinate high-level internal and external meetings, and assist with campus-wide initiatives * Draft and edit executive communications, reports, policy drafts, and presentation materials * Support the planning and execution of special events and board engagements led by the Executive Office * Maintain discretion in handling sensitive and confidential matters with campus and community stakeholders Governance & Board Administration * Coordinate UEC Board of Directors and subcommittee meetings (e.g., Audit, Finance, Commercial Enterprises, Campus Dining Advisory, Campus Bookstore Advisory). * Prepare agendas, meeting packets, and official minutes; manage logistics, notifications, and public documentation in alignment with compliance guidelines. * Maintain governance records and follow up on board action items. Business Operations Coordination * Schedule and support meetings for internal business units and advisory committees. * Assist with monthly invoices and respond to vendor inquiries in coordination with Finance. * Support vendor engagement and communications across departments, including procurement tracking, file routing, and service coordination in collaboration with the Business Operations Manager. * Assist with file management and organization efforts to increase accessibility of shared drives and physical records across UEC departments. * Update website content, manage Pepsi product inventory, and assist with social media coordination in collaboration with the Business Operations team. HR/Payroll Administrative Support Provide logistical and clerical support for HR and Payroll-related tasks, including: * Scheduling meetings and training. * Collecting and organizing employment-related documentation. * Supporting timekeeping and document routing workflows. * Preparing communications related to HR updates and programs. * Serve in a supporting role to the Human Resources Manager to help coordinate HR activities and maintain efficient recordkeeping practices. * Serve as a support liaison to reduce the administrative burden on HR and Payroll staff. Sponsored Programs Operating Agreement Support * Provide limited administrative support to ensure UEC fulfills documentation and process requirements under the Sponsored Programs Administration (SPA) operating agreement. * Assist with internal routing of forms requiring signatures and tracking of travel, reconciliation, or compliance-related documentation in collaboration with the UEC Executive Office. * This support is not a direct assistant role to SPA but contributes to maintaining operational alignment between UEC and SPA processes. General Administrative Support & Supervision * Serve as the point of contact for Executive Office inquiries and communication. * Supervise part-time staff and student assistants as assigned. * Assist in organizing, digitizing, and maintaining shared files and documentation across multiple departments. * Coordinate office supplies, vendor contracts, service orders, and related administrative needs. * Perform other duties assigned in support of enterprise success.

Essential Duties And Responsibilities Other duties may be assigned. Reports to the publications director for management of the publication's operations. Assists in meeting the various students' needs. Organizes and maintains file system and files correspondence and other records. Coordinates and arranges meetings, prepares agendas, reserves facilities, and schedules catering. Participates in the publication's annual budget preparations. Orders and maintains supplies and arranges for equipment maintenance. Tracks program monthly spending and maintains monthly budget spreadsheet, submitting to the department chair for review. Maintains financial records: requisitions for checks and cash advances, student payments (for travel expenses, events, etc.), reimbursements, credit card statements, and reconciliation of cash advances. Liaises with third-party vendors as needed. Provides general oversight for publications student workers, coordinating student worker time with faculty and publication needs. Coordinates publications travel for conferences, collecting travel documents, releases, and payments from students, booking airfares with the university travel agent, hotel accommodations, meal stipends, etc. Coordinates pre-trip meetings and agendas, briefing students on travel itineraries. Completes Student Worker Authorizations or new hire packets for students on the publications staff who receive a stipend for their work, scanning these documents and sending to the publications director and bringing hard copies to the department chair for final approval. Manages an up-to-date live budget spreadsheet, accessible to the publications director and department chair, reflecting these expenditures. Coordinates the monthly time log spreadsheet for students and manages the master publication staff roster with up-to-date information (i.e., student ID numbers, positions on staff, permanent addresses, contact information, etc.), updating their personnel files. Handle the advertising accounts for the campus publications, work with the advertising manager to maintain the advertising schedule, secure advertising vendors, and invoice vendors for advertising placed in the publications. Schedules publications events (guest speakers, promotional events, publication distribution events, workshops, meetings, banquets, etc.) with the Office of Conferences & Events in a timely manner. Liaises with other departments on campus and distributes materials as requested (i.e. publication photos, videos or PDFs for Marketing & Communication, publications, archived photos for departments and offices). Schedule and manage photography with university colleges, schools, departments, and athletics for campus publications as needed. Organize the program schedule of publication dates, meetings, travel, and events. Sends out information about the publications to prospective students (i.e., email blasts, scholarship and publication staff applications). In conjunction with department efforts, Maintains a database of recruiting efforts with prospective students (i.e., inquiries, applicants, accepted, enrolled). Assists with the coordination of meetings, events, and digital updates for the Public Relations Student Society of America and Lancer Public Relations.

Energy: Forget about blending in. That's not our style. We're the risk-takers, the trailblazers, the game-changers. We're not perfect, and we don't pretend to be. We're raw, unfiltered, and a bit unconventional. But our drive is unrivaled, just like our athletes. The power is in your hands to define what success looks like and where you want to take your career. It's not just about what we do, but about who we become along the way. We are much more than a brand here. We are a way of life, a mindset. Join us. A day in the life: As an Administrative Assistant at Monster Energy, you will become the heartbeat of our dynamic team, orchestrating seamless communication and logistics with flair. Dive into a role where your skills ensure timely and crystal-clear messaging, creating a ripple of positivity throughout the organization. You'll be the face and voice of the team, engaging with staff at all levels and representing our vibrant brand with unmatched professionalism. Join us in a role where your impact is felt both internally and externally, and where your contributions are celebrated in a company that thrives on energy and innovation! The impact you'll make: Provide administrative support for the department. Activities include a variety duties such as: answer and direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others in order to ensure their seamless and positive experience Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports Who you are: Prefer a Bachelor's Degree in the field of --Business Administration, Communication, or related field of study Additional Experience Desired: Between 1-3 years of experience in an administrative assistant position Additional Experience Desired: Between 1-3 years of experience in office management systems and procedures Computer Skills Desired: Proficient with Microsoft Office. Working knowledge of CONCUR Monster Energy provides a competitive total compensation. This position has an estimated hourly rate of $20.00 - $26.00 per hour. The actual pay may vary depending on your skills, qualifications, experience, and work location.

The Role Supports the Director, Operations team, and Procurement team, as a liaison between facility/building/housekeeping vendors. Manages cage inventory, generating purchase orders (PO's) and ordering of supplies. Supports with Administrative duties as requested by Director, along with managing vendor invoicing, billing processes, discrepancies, and reconciling PO's. Cross trains in other departments and provides support when needed. Maintains excellent service standards to other departments within the organization. Ensures mail and general DC correspondence are responded to daily. Creates and tracks facilities inventory and may support with procurement reports as needed. We celebrate diversity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together. Your Impact The primary functions of this role, include but are not limited to: * Supports the Director of Engineering & Facilities with administrative duties. * Performs procurement duties, alongside Supplies team, to process invoices/PO's * Interfaces with Operations and Fulfillment leadership. Ensures all DC-supplies requests are tracked, responded to, and fulfilled. * Creates and runs ad hock reports as needed by Director. Processes Expense Reports, P-card billing for Director each month. * Follows up with Floor leads on important deliveries, supplies, packages needed by Front Office team. Who You Are * Ability to multi-task in a fast-paced environment * Possesses a high degree of dependability, integrity, and people skills * Highly motivated, a team player and motivated self-starter We'd love to hear from people with Experience working in a warehouse environment and knowledge of inventory control processes Associates Degree 2-4 years related experience. * Must be able to take responsibility and ownership of their work. * Ability to multi-task in a fast-paced environment. * Possesses a high degree of dependability, integrity, and people skills * Must be able to work with little supervision. * Excellent verbal and written communication skills * Ability to speak effectively in front of groups of employees. * Bilingual in English and Spanish * Proficient in Microsoft Applications - Outlook, Word, Excel, PowerPoint * Experience working effectively in complex global organizations, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities * Highly motivated, a team player and motivated self-starte Experience using a WMS (Warehouse Management System) or an Oracle WMS is a plus * Must be able to use calculations such as discounts, interest, commissions, proportions, and percentages as well as know basic algebra. * Knowledge of warehouse related software. What We'll Give You - * Competitive Pay and Bonuses - We've created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they're valued. * Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future. * Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees' needs to get out, get healthy and come back stronger than ever. * Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras * Growth and Development - Deckers Brands was built on the idea of pursuing passion. That's why we offer extensive opportunities and support for personal and professional development. * Health and Wellness - There's nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle. $24.00 - $27.00 per hour The salary range posted reflects the minimum and maximum target for new hire salaries for this role in our Moreno Valley, CA distribution center. Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process. Equal Employment Opportunity Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all of the other beautiful parts of your identity.

The Role Supports the Director, Operations team, and Procurement team, as a liaison between facility/building/housekeeping vendors. Manages cage inventory, generating purchase orders (PO's) and ordering of supplies. Supports with Administrative duties as requested by Director, along with managing vendor invoicing, billing processes, discrepancies, and reconciling PO's. Cross trains in other departments and provides support when needed. Maintains excellent service standards to other departments within the organization. Ensures mail and general DC correspondence are responded to daily. Creates and tracks facilities inventory and may support with procurement reports as needed. We celebrate diversity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together. Your Impact The primary functions of this role, include but are not limited to: Supports the Director of Engineering & Facilities with administrative duties. Performs procurement duties, alongside Supplies team, to process invoices/PO's Interfaces with Operations and Fulfillment leadership. Ensures all DC-supplies requests are tracked, responded to, and fulfilled. Creates and runs ad hock reports as needed by Director. Processes Expense Reports, P-card billing for Director each month. Follows up with Floor leads on important deliveries, supplies, packages needed by Front Office team. Who You Are Ability to multi-task in a fast-paced environment Possesses a high degree of dependability, integrity, and people skills Highly motivated, a team player and motivated self-starter We'd love to hear from people with Experience working in a warehouse environment and knowledge of inventory control processes Associates Degree 2-4 years related experience. Must be able to take responsibility and ownership of their work. Ability to multi-task in a fast-paced environment. Possesses a high degree of dependability, integrity, and people skills Must be able to work with little supervision. Excellent verbal and written communication skills Ability to speak effectively in front of groups of employees. Bilingual in English and Spanish Proficient in Microsoft Applications - Outlook, Word, Excel, PowerPoint Experience working effectively in complex global organizations, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities Highly motivated, a team player and motivated self-starte Experience using a WMS (Warehouse Management System) or an Oracle WMS is a plus Must be able to use calculations such as discounts, interest, commissions, proportions, and percentages as well as know basic algebra. Knowledge of warehouse related software. What We'll Give You - Competitive Pay and Bonuses - We've created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they're valued. Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future. Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees' needs to get out, get healthy and come back stronger than ever. Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras Growth and Development - Deckers Brands was built on the idea of pursuing passion. That's why we offer extensive opportunities and support for personal and professional development. Health and Wellness - There's nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle. $24.00 - $27.00 per hour The salary range posted reflects the minimum and maximum target for new hire salaries for this role in our Moreno Valley, CA distribution center. Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process. Equal Employment Opportunity Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all of the other beautiful parts of your identity.

Under general supervision, performs a broad range of secretarial, administrative, and technical assistance functions for an administrator; required to control the release of sensitive information and to exercise frequent independent judgment within the assigned areas of responsibility, with the latitude for initiating action on behalf of the supervisor. Responsibilities Positions in this classification are assigned some combination of the following duties: * Compiles information, prepare and process complex documents such as class schedules, college catalog, master dictionary, curriculum guides, and procedure manuals according to established guidelines. * Assist in the development and preparation of reports, board items, budgets, and grant proposals; verify information and calculations; collect data and provides research assistance for various studies and reports; assist in the monitoring of budget expenditures, research variances and discrepancies, and recommend changes to budget accounts; prepare and process purchase orders and requisitions. * Prepare, process, or verify personnel documents; assist in the notification and processing of evaluations; and prepare and secure employee timesheets and leave statements. * May functionas office coordinator for a college service area; coordinatework of clerical staff in various component programs; assess hourly staff skill levels and provide or arrange training as needed; coordinates accounting systems of component programs. * Serveas liaison between supervisor, program, or division, and various groups such as other college staff, students, or community groups. * Providetechnical assistance to other staff in areas such as budget preparation, recordkeeping, editing, computer, and software usages. * Attendmeetings on behalf of supervisor as assigned. * Monitorprogress of assigned projects; maintaincomplex recordkeeping systems and schedules; assistinstructional staff in developing and coordinating class schedules. * Coordinatespecific activities and events of assigned office and arrangefor ancillary services. Such activities may include student government elections, program registration, classes, seminars, conferences, and fund-raising events. * Maintainupdated knowledge and records of regulations and requirements applicable to assigned office; monitors transactions, programs, and services to ensure compliance. * Organizeoffice systems; recommendpolicies, procedures, and program activities. * Maintaincalendars, scheduleappointments, arrangemeetings, maketravel arrangements. * Type, edit, and formata variety of instructional and administrative materials; composecorrespondence from general instructions; may take and transcribe dictation and prepare minutes of meetings. * Usea variety of office equipment including word processor, computer terminal, printer, calculator, and copy machines. * Sortand distributemail; answerphones; screenand routecalls and visitors; provideinformation to staff, students, and the public regarding programs and functions of assigned office. * Maintaina variety of logs, files, and records including files of a supervisory and/or sensitive nature; controlthe release of sensitive information to authorized personnel. * May maintain and audit financial records related to assigned office, monitor budgets, and collect and account for money, disburse checks, and assist in budget preparation. * Provides technical assistance in requisition processing and scheduling classes. * Performs related duties as assigned. Qualifications MINIMUM QUALIFICATIONS * Demonstrated evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds in a community college environment. * Any combination of education, training, and experience that provides the required knowledge, skills, and abilities. An example of this would be completion of high school with responsible secretarial or administrative support experience involving extensive public contact and interfacing with various levels of management. * Knowledge of proper English usage, grammar, vocabulary, punctuation, and spelling; and ability to prepare business correspondence. * Knowledge of arithmetic; ability to analyze documentation for accuracy, completeness, and compliance with required procedures and regulations. * Ability to type 60 net words per minute; take and transcribe meeting notes; and operate computer systems used in assigned office. Must possess ability to understand various software packages and adapt to changes in technology. * Ability to learn, apply, and communicate complex policies, procedures, and regulations relevant to assigned office. * Ability to organize and coordinate office procedures, coordinate the work of others, and prioritize workload; ability to perform complex secretarial and technical tasks within defined deadlines. * Ability to maintain accurate and orderly records and files. * Ability to use initiative and judgment in working independently while recognizing matters that should be referred to supervisor. * Ability to follow written and oral directions. * Ability to communicate effectively orally and in writing, and to establish and maintain cooperative working relationships with staff, administrators, faculty, students, and others contacted in the course of performing assigned duties. MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN INTERVIEW. Applications will be evaluated taking into account the breadth and depth of relevant education, experience, skills, knowledge and abilities. DESIRABLE QUALIFICATIONS * Experience in a community college environment. Additional Information SPECIAL CONDITIONS Working hours: Monday - Friday, 7:30am - 4:30pm. Hours may vary according to the assignment. APPLICATION PROCESS Chaffey College utilizes an online electronic application system. The application can be accessed at ******************************************* The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents: Please do not include any additional documents only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph. * Cover Letter * Resume CONDITIONS OF EMPLOYMENT This is a full-time, 12-month, classified bargaining unit position. Starting date: as soon as possible. Range 18 of the CSEA Salary Schedule, with a starting salary of Step A, $5,196. Excellent benefit package. Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job. REQUIRED TESTING INFORMATION Applicants must achieve qualifying scores on tests to be administered by the District. Testing will consist of two parts: Language Arts and General Math. All applicants will be notified via email of the testing day and time or to utilize the online self-scheduling feature. There is additional information regarding testing on the Human Resources main page, "Testing Information" link. Previous passing test scores within one year will be applied and you will not need to retest.

Pay: $21.85/HR Night Shift: Starts at 4:00 PM Full-Time: Sunday-Friday & Tuesdays/Saturdays Off This position is responsible for the administrative support needed to maintain a smooth and efficient operation; performing daily activities that are necessary to maintain common areas with supplies, general clerical duties, reception duties and supporting multiple operations leaders as needed. Essential Duties: * Filing, sorting paperwork, report and email distribution, tracking orders (spreadsheet and word processing optional). * Data entry for department * Tracking, analyzing, reporting, and updating statistics for operations and performance records * Making copies of correspondence or other printed materials * Dealing with internal customers by phone or in person and processes orders through our internal software systems. * Office support including printing invoices, organizing, and maintaining files * Special projects as needed * Other duties as assigned Qualifications: * High school diploma or GED * Fluency in English; speak, read, and write * One or more years of related experience * Proficient with MS Office Suite and standard office hardware * Excellent communication skills, attention to detail, and listening skills required * Must have demonstrated ability to self-manage time and priorities, provide support to a variety of different managerial styles and meet expectations of multiple people. * Must be able to protect the confidentiality of information at an advanced level for all legal, financial, employee, computer or other sensitive information or material. * Must be flexible and willing to work the demands of the department which may be subject to evenings, weekends and holidays. Corporate Summary: At Shamrock Foods Company, people come first - our associates, our customers, and the families we serve across the nation. A privately-held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922. Our Mission: At Shamrock Foods Company, we live by our founding family's motto to "treat associates like family and customers like friends." Why work for us? Benefits are a major part of your overall compensation, and we believe offering them at an affordable cost is not only the right thing to do, but it helps keep you and your family healthy. That's why Shamrock Foods pays for the majority of your health insurance, allowing you to take home more of your paycheck. And it doesn't stop there - our associates also enjoy additional benefits such as 401(k) Savings Plan, Profit Sharing, Paid Time Off, as well as our incredible growth opportunities, continued education and wellness programs. Equal Opportunity Employer Shamrock Foods Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law

Job Description Join Our Team at JD Bathroom Remodel Express! We're looking for an enthusiastic, detail-oriented Secretary to be the backbone of our office operations at our Hesperia, CA location. If you're organized, proactive, and ready to take on a dynamic role that supports our team's daily success, we want to hear from you! What You'll Do: Manage Communications: Answer calls and emails, ensuring they reach the right team members quickly and efficiently. Coordinate Scheduling: Set up meetings across internal teams and external clients, keeping our construction crews and customers on track. Keep Us Organized: Maintain a well-ordered office environment, manage files, and ensure office supplies are stocked and accessible. Be the Face of the Office: Greet visitors, acting as the friendly and professional first point of contact. Keep the Team Informed: Communicate important updates, procedures, and policies to staff members. Support Executive Operations: Handle travel bookings, process expense reports, and assist with other high-level administrative tasks. Master New Tools: Learn our CRM, sales, and scheduling systems to help streamline operations. What We're Looking For: A Team Player: A positive, high-energy attitude that brings enthusiasm to everything you do. Organized & Detail-Oriented: You can juggle multiple tasks without missing a beat and maintain a high level of accuracy. Excellent Communicator: Strong written and verbal communication skills, able to work well with a wide variety of people. Quick Learner: Eager to adapt and grow with new systems and technologies. Prior Experience: At least 1-2 years as an administrative assistant, secretary, or receptionist. Tech Savvy: Proficiency in Microsoft Office Suite (Excel and PowerPoint), and familiarity with office equipment (printers, fax machines, etc.). Local to the Hesperia, CA area Why JD Bathroom Remodel Express? Fast-Paced Environment: Join a growing company where your contribution truly matters. Collaborative Team: Work alongside passionate professionals who support and encourage each other. Opportunity to Grow: We value your input and are committed to fostering your development within the company. Ready to make an impact? Apply today and become a key part of our team! Powered by JazzHR rPXbz2ED1Q

About University Enterprises Corporation at CSUSB ) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Staff, Full Time, Non-Exempt, Non-State, Benefited position. Salary: $4,416.67- $5,378.00 per month. Location: UEC Corporate Office, CSUSB Campus. Work Schedule 40 hours per week. 8:00AM to 5:00PM, Monday through Friday. Some evenings for Board or campus events. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of UEC's Executive Director, the Executive Assistant will work independently to: Executive Support Manage the Executive Director's calendar, coordinate high-level internal and external meetings, and assist with campus-wide initiatives Draft and edit executive communications, reports, policy drafts, and presentation materials Support the planning and execution of special events and board engagements led by the Executive Office Maintain discretion in handling sensitive and confidential matters with campus and community stakeholders Governance & Board Administration Coordinate UEC Board of Directors and subcommittee meetings (e.g., Audit, Finance, Commercial Enterprises, Campus Dining Advisory, Campus Bookstore Advisory). Prepare agendas, meeting packets, and official minutes; manage logistics, notifications, and public documentation in alignment with compliance guidelines. Maintain governance records and follow up on board action items. Business Operations Coordination Schedule and support meetings for internal business units and advisory committees. Assist with monthly invoices and respond to vendor inquiries in coordination with Finance. Support vendor engagement and communications across departments, including procurement tracking, file routing, and service coordination in collaboration with the Business Operations Manager. Assist with file management and organization efforts to increase accessibility of shared drives and physical records across UEC departments. Update website content, manage Pepsi product inventory, and assist with social media coordination in collaboration with the Business Operations team. HR/Payroll Administrative Support Provide logistical and clerical support for HR and Payroll-related tasks, including: Scheduling meetings and training. Collecting and organizing employment-related documentation. Supporting timekeeping and document routing workflows. Preparing communications related to HR updates and programs. Serve in a supporting role to the Human Resources Manager to help coordinate HR activities and maintain efficient recordkeeping practices. Serve as a support liaison to reduce the administrative burden on HR and Payroll staff. Sponsored Programs Operating Agreement Support Provide limited administrative support to ensure UEC fulfills documentation and process requirements under the Sponsored Programs Administration (SPA) operating agreement. Assist with internal routing of forms requiring signatures and tracking of travel, reconciliation, or compliance-related documentation in collaboration with the UEC Executive Office. This support is not a direct assistant role to SPA but contributes to maintaining operational alignment between UEC and SPA processes. General Administrative Support & Supervision Serve as the point of contact for Executive Office inquiries and communication. Supervise part-time staff and student assistants as assigned. Assist in organizing, digitizing, and maintaining shared files and documentation across multiple departments. Coordinate office supplies, vendor contracts, service orders, and related administrative needs. Perform other duties assigned in support of enterprise success. Minimum Qualifications Education: Equivalent to two years of college. Experience: Minimum of 2-4 years of experience in a high-level executive administrative support role. Other: Strong written and verbal communication skills with attention to detail and accuracy. Proficiency in Microsoft Office Suite; familiarity with Adobe Acrobat, DocuSign, and website CMS tools. Ability to manage sensitive information with discretion, meet deadlines, and work independently and collaboratively. Preferred Qualifications Bachelor's degree. Experience supporting executive leadership or governing boards. Familiarity with the CSU system, higher education institutions, or auxiliary organizations. Working knowledge of PeopleSoft and HRIS systems. Familiarity with Sponsored Programs Administration. Supervisory experience or experience coordinating student/part-time staff. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at UEC-HR@csusb.edu Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at UEC-HR@csusb.edu. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.

The Administrative Assistant (Collateral Duty Clerk) enhances readiness and supports the sustainability of AMSA and ECS operations. This position does not perform maintenance duties but is responsible for controlling, tracking acquisitions, inventory, use, handling, disposition, reporting, and coordinating shop training for multiple compliance programs. These include the Hazardous Material Management Program (DA PAM 710-1) and the Environmental Protection and Enhancement Program (AR 200-1). The Administrative Assistant (Collateral Duty Clerk) must be HAZMAT (AMMO-62) qualified to certify the transportation of hazardous materials in accordance with 49 CFR Part 172, Subpart H (172.704), DOD 4500.9R Chapter 204, and AFMAN 24-204(1). Additional responsibilities include supporting the Safety and Occupational Health Program (AR 385-10, DA PAM 385-1), Safety of Use Messages (SOUM, AR 750-6), the Army Driver and Operator Standardization Program (AR 600-55), Army Modification Program (AR 750-10), Depot Overhaul (USARC Reg 750-1), Corrosion Prevention and Control Program (AR 750-59), Test, Measurement, and Diagnostic Equipment (TMDE) Program (AR 750-43), Army Warranty Program (AR 700-139), Army Oil Analysis Program (AOAP, AR 750-43), and the Shop Library. Performs all other position -related duties and assigned or requested. Minimum Requirements High school diploma or equivalent. Knowledge of U.S. Army procedures and logistics information systems. Strong customer service skills. Ability to perform various production control activities including gathering and filing records, reporting on use of materials, monitoring customer requests. Strong communication skills, both verbal and written. Must be familiar with test measure and diagnostic equipment (TMDE), safety of use messages (SOUMs), and modified work orders (MWOs) Must be able to walk and stand on level and/or inclined surfaces for extended periods throughout the day. Must be able to crouch, crawl, grasp or handle objects, use finger dexterity, bend elbow/knee and reach above/below shoulders. Must be able to type using a standard keyboard to communicate through e-mail and various software applications. Must be able to lift/push/pull minimum of 50 pounds. Must be able to work in a shop where the environment is drafty, noisy, and dirty. May be exposed to extreme noise from operating equipment. Commercial driver's licenses (CDL) preferred. Must be a US Citizen or able to work in the US. Assist with fostering a cooperative and positive work atmosphere. PD Systems is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions at PD Systems are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state or local law.

Job Description Fiore Legal is an incredibly fast-moving law firm that is all about delivering the absolute best client experience. We are currently looking for a motivated and detail-oriented legal assistant with a minimum of 2 years of experience to join our team of dedicated professionals. Our practice is primarily focused on automotive and premises personal injury cases. Here at Fiore Legal, we believe that reputation is everything. When clients trust us with their cases, we do everything in our power to help guide them and optimize their recovery. The ideal candidate will enhance the effectiveness of the firm by providing reliable and consistent support for their team and clients. The ideal candidate must be well-versed in the particulars of civil litigation, specifically trial preparation. We are looking for people who are: Kind and compassionate Service-oriented Respectful Collaborative Authentic and real Ethical Responsible and trustworthy Ambitious & Accountable for results Excellent communication and people skills are essential Candidates must be highly organized, able to work in a fast-paced environment, and handle multiple tasks simultaneously Outstanding attention to detail Compensation: $20 - $26 hourly Responsibilities: Communication with insurance companies, medical professionals, and other third parties. Assist with requesting numerous documents related to case workup, such as medical records, insurance letters, DMV documents, and more. Assist with organizing and maintaining clients' electronic files within our case management systems. Qualifications: Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment Candidates must have worked with legal software, case management, and docketing programs Proficient with MS Office products About Company At Fiore Legal, we're more than just a personal injury law firm-we're a team that genuinely cares about clients and each other. We work hard and maintain high standards to provide the best possible service, but we also value a supportive, balanced work environment. Our team members enjoy a culture of collaboration, where growth is encouraged, and a wealth of resources is available to help you succeed. If you're looking to make an impact, grow professionally, and enjoy your career, Fiore Legal could be the perfect fit for you.

Job DescriptionBenefits: 401(k) Competitive salary Free food & snacks Opportunity for advancement Paid time off Training & development Essential Basic Requirements: At least 2 years of experience as a Rental Agent / Office Administrator Ability to communicate both verbally and in writing with customers and residents Completely computer literate, including Microsoft Office, Excel, AppFolio, and other various operational programs Strong communication and customer service skills (in-person, phone, and written) Detail-oriented with excellent organizational and multitasking abilities Ability to handle sensitive information with professionalism and confidentiality Comfortable conducting property tours and interacting with prospective residents Basic understanding of leasing documents, Fair Housing laws, and application procedures Ability to work independently and/or as part of a team in a fast-paced environment Reliable transportation and a valid drivers license for property tours that are off-site Job Duties and Responsibilities: General Operations Market Surveys Greet and assist prospective residents in person, over the phone, and/or via email. Conduct property tours, highlighting available homes and community features. Process leasing applications and ensure all documentation is complete and compliant with community guidelines. Maintain accurate leasing records and notes in software platforms such as AppFolio. Stay informed on rental rates, availability, lease terms, and community policies. Monitor lease renewals, distribute renewal notices, and follow up as needed. Assist with tenant screening processes as implemented by supporting staff. Coordinate and oversee move-ins and move-outs, ensuring smooth transitions and professional experiences. Conduct periodic inspections for move-in/move-out processes and maintain related documentation. Review notices to vacate to determine reasons for move-outs and manage related records Assist in issuing and monitoring necessary notices, including those for late payments, evictions, and returned payments. Respond promptly to resident inquiries, concerns, and maintenance requests. Support collections by making payment reminder calls, issuing late notices, and arranging payment plans. Monitor and manage inventory for Park Homes, Rentals, and Maintenance Work Order status. Participate in marketing and outreach activities to attract new residents. Provide general administrative support, including data entry, filing, and report preparation.

Job DescriptionSummary VSolvit has an immediate opening for a Secretary II to support our Naval Surface Warfare Center (NSWC) Corona Division customer in Norco, California. The individual will become part of the team providing administrative support to 50+ technical and management personnel to ensure organizational effectiveness and efficiency. As with any position, additional expectations exist. Some of these are, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), and staying focused on the assigned tasks including company meetings, and completing other tasks as assigned. Responsibilities also include Perform office-related duties, such as management of calendars, answering telephone, filing, typing, and reception duties Prepare and coordinate travel orders for employees utilizing the Defense Travel System (DTS) Maintain and send security clearance and other pertinent documentation on behalf of travelers Provide data entry and validation of government employee timekeeping information Provide document preparation, minutes, and action item tracking in support of meetings and video/teleconferences Prepare reports, charts, and metrics Prepare and review official correspondence documents Complete and maintain supply order documentation Prepare naval messages and coordinate message traffic with the Command message center Prepare items for shipping and/or distribution Process outgoing and incoming unclassified and classified mail Provide coordination and assignment of Government vehicles Prepare and submit documentation related to employee office moves Basic Qualifications 5+ years' Microsoft Office suite including (MS Word, Excel, PowerPoint) Active Secret Clearance 5+ years Microsoft Outlook experience High School Diploma and 6+ years' in an administrative support role Must be a U.S. Citizen If applicable: If you are or have been recently employed by the U.S. government, a post-employment ethics letter will be required if employment with VSolvit offered Preferred Qualifications Experience working with the DoD Entities such as US Navy, US Army, US Marines, US Air Force or other Experience with Defense Travel System (DTS) Navy Systems Bachelor's degree Additional Qualifications Active Secret Clearance required Company Summary Join the VSolvit Team! Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company. We offer a customizable health benefits program that best meets the needs of its employees. Offering may include: medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team. VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.

McKinley Youth Family and Community are what we are all about We offer a great working environment and benefits package McKinley encourages growth so that you can Be your Best HUMAN At McKinley employees share a set of guiding principles We embrace a culture that is Hopeful Understanding Moral Awesome Nurturing HUMAN The Company McKinley is a highly respected welfare organization with a comprehensive array of programs and services which touch nearly 1800 lives annually including short term residential treatment program STRTP Foster Care Adoptions Mental Health Services and Special Education McKinley has 5 locations throughout southern California with our main campus located in San Dimas We embrace a culture that is HUMAN Hopeful Understanding Moral Awesome Nurturing McKinley has created a Hopeful environment in which we choose optimism in finding the motivation to achieve our greatest dreams We are a team dedicated to Understanding individual needs and do so by listening and embracing each individuals stories We strongly embrace our agencys Morals by treating everyone with kindness and respect At McKinley we acknowledge our team members and clients Awesome qualities by celebrating what makes each individual unique We are dedicated to Nurturing a Trauma Informed Integrated Care approach that has created a unique culture within the organization We celebrate diversity by our commitment to cultivating an inclusive and affirming environment for all The Position The Administrative Assistant provides comprehensive administrative and office support to the leadership team ensuring efficient day to day operations and effective coordination across departments This role serves as a key point of contact for internal and external stakeholders and supports leadership through scheduling communication documentation and project coordination Compensation and Benefits The pay range were offering is 2200 2800 hourly depending Based on experience Our people are the heart of our organization which is why we offer robust benefits to support your health and wellness as well as your personal and financial well being Medical Dental and Vision Insurance we offer a company defined contribution of 620monthLife InsuranceFlexible Spending AccountPaid Time OffSick TimePaid Holidays403b retirement plan with company match up to 3Employee Assistance ProgramTuition ReimbursementEmployee Referral BonusCredit Union MembershipTraining Opportunities to Further Personal and Professional Growth EDUCATION EXPERIENCE REQUIRED High School diploma BA preferred2 years of Administrative Assistant or office experience Bilingual Spanish speaking preferred OTHER SKILLS REQUIRED Strong proficiency in Google Workspace and other related software Strong organizational and project management coordination skills including tracking timelines deliverables and follow up items Excellent oral written and interpersonal communication skills Exceptional customer service skills both in person and over the phone with internal and external stakeholders Highly organized detail oriented and able to manage multiple priorities in a fast paced environment Strong time management skills with the ability to meet deadlines with minimal supervision Ability to work independently while also contributing effectively as a team member Professional demeanor with the ability to represent the organization appropriately at all times Ability to maintain strict confidentiality and professional boundaries with leadership team members and clients Ability to write speak and interact in a clear professional and respectful manner PHYSICAL SKILLS REQUIRED Must pass a pre employment physical examination tuberculosis TB test and drug screening Ability to sit for extended periods while working at a computer and performing administrative and project management tasks Ability to stand and walk intermittently throughout the workday Ability to use hands and fingers to operate a computer keyboard mouse telephone and other standard office equipment Ability to read write and communicate effectively in person over the phone and via electronic communication Ability to occasionally bend stoop kneel reach and lift or carry materials weighing up to 15 pounds Ability to travel between sites or attend meetings as needed CLEARANCES REQUIRED Department of Justice DOJ Federal Bureau of Investigation FBI Child Abuse Index CACIInsurability under Corporate Automobile InsuranceDESCRIPTION OF DUTIES Provide comprehensive administrative and project coordination support to the leadership team across multiple departments Manage calendars schedule appointments and coordinate meetings; prepare agendas take detailed minutes and track follow up action items Support assigned projects by tracking timelines coordinating deliverables maintaining documentation and ensuring timely follow through Serve as a point of contact for internal and external stakeholders and route inquiries appropriately Answer screen and direct incoming phone calls and provide general front desk coverage as needed Prepare compile and distribute reports presentations and correspondence Develop organize and maintain electronic and paper filing systems including Google Drive and shared drives Coordinate travel arrangements and submit or reconcile expense reports Conduct routine site camera checks on assigned days and report concerns Assist with the review and organization of camera footage and documentation related to incidents violations or damages as directed Track and compile vehicle related administrative data including mileage fuel usage registrations and reports for leadership review Assist with insurance related and compliance related project coordination including documentation tracking and follow up Support audit and compliance projects by organizing materials tracking requirements and coordinating responses Assist with the receipt organization and tracking of vendor bids and related documentation Provide administrative support for special projects as assigned Perform general office support functions including filing scanning copying and mail processing Perform all other related duties as assigned Why Should You Apply Our Mission work for an organization that makes a real difference in peoples lives Competitive pay Several benefit options Employee tuition reimbursement Great training for staff Join McKinley to Be Your Best HUMAN

Full-time Description High Integrity Professional Environmental Consulting Firm seeking a Scheduler, Administrative Assistant with experience or background working with scheduling and/or the environmental consulting industry. Requirements Administrative Assistant with experience or background working in data entry, scheduling and/or dispatching departments within the asbestos abatement, water restoration, and or environmental consulting industry. · Highly professional · 2 to 3 years of experience working within a scheduling database · Ability to manage data entry into multiple systems · Strong sense of urgency · Ability to multitask · Exceptional customer service · Experience in scheduling and dispatch · Self-motivated · Works well in a team environment · Excellent communications skills (verbal and written) · Versed in working in a fast-paced environment · Perform general scheduling and related duties for environmental testing services Salary Description $25 a hour - or higher depending on experience

Essential Duties And Responsibilities Other duties may be assigned. Open work orders prior to maintenance and close work orders once complete by maintenance. Complete discrepancy sheets of squawks or due events for the maintenance technician. Update aircraft logbook binders to include event status sheets, Airworthiness Directives, etc. Update and prepare logbook entries for sign-off by maintenance technicians and update original aircraft logbooks with new maintenance entries. Submit invoices to the department, track delivery of parts, and ensure payment. Manage inventory which includes ordering parts and cleaning supplies for operations Submit warranties and track through payment into the appropriate account. Perform research for Airworthiness Directives, Service Bulletins, etc. Add Service Bulletins, Service Letters, etc., to pertaining aircraft in the RMS system. Extract flight information from the G1000nxi data cards and input them into Google Earth. Schedule oil and other hazardous waste pickups in addition to environmental supplies. Answer phones, respond to emails, file paperwork, and distribute mail to Aviation personnel. Clean office, hangar, and assist in cleaning and disinfecting aircraft. Maintain aircraft maintenance records per Federal Aviation Regulations for each aircraft. Ensure all aircraft documents are complete for airworthiness after inspections/repairs. Have maintenance records readily available upon FAA request.

Join Our Team at JD Bathroom Remodel Express! We're looking for an enthusiastic, detail-oriented Secretary to be the backbone of our office operations at our Hesperia, CA location. If you're organized, proactive, and ready to take on a dynamic role that supports our team's daily success, we want to hear from you! What You'll Do: Manage Communications: Answer calls and emails, ensuring they reach the right team members quickly and efficiently. Coordinate Scheduling: Set up meetings across internal teams and external clients, keeping our construction crews and customers on track. Keep Us Organized: Maintain a well-ordered office environment, manage files, and ensure office supplies are stocked and accessible. Be the Face of the Office: Greet visitors, acting as the friendly and professional first point of contact. Keep the Team Informed: Communicate important updates, procedures, and policies to staff members. Support Executive Operations: Handle travel bookings, process expense reports, and assist with other high-level administrative tasks. Master New Tools: Learn our CRM, sales, and scheduling systems to help streamline operations. What We're Looking For: A Team Player: A positive, high-energy attitude that brings enthusiasm to everything you do. Organized & Detail-Oriented: You can juggle multiple tasks without missing a beat and maintain a high level of accuracy. Excellent Communicator: Strong written and verbal communication skills, able to work well with a wide variety of people. Quick Learner: Eager to adapt and grow with new systems and technologies. Prior Experience: At least 1-2 years as an administrative assistant, secretary, or receptionist. Tech Savvy: Proficiency in Microsoft Office Suite (Excel and PowerPoint), and familiarity with office equipment (printers, fax machines, etc.). Local to the Hesperia, CA area Why JD Bathroom Remodel Express? Fast-Paced Environment: Join a growing company where your contribution truly matters. Collaborative Team: Work alongside passionate professionals who support and encourage each other. Opportunity to Grow: We value your input and are committed to fostering your development within the company. Ready to make an impact? Apply today and become a key part of our team!

Required Qualifications: * Maintain a 2.0 G.P.A. or greater per semester and cumulative. * Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate) * International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate) * Eligible to work in the United States * Payroll Requirement: Social Security Card Preferred Qualifications: Skills/Abilities/Experience preferred for this job: * Ability to communicate effectively with a diverse group of people * Ability to learn quickly and complete assignments in a timely manner. * Ability to multitask. * Detail oriented. * Punctual / Reliable. * Ability to work both in a team or individual environment. * Maintain a positive attitude. * Maintain good attendance. * Excellent phone and organizational skills. * Ability to take the initiative in projects of various topics, have knowledge and experience using Microsoft Word, PowerPoint, Excel, and other applications. * Must have proper phone etiquette, be a team player, possess high ethical standards, and be reliable and dependable. * JHBC majors are preferred. Special Conditions: * Must be able to lift 50 lbs. Compensation and Benefits: Student Employment Anticipated Hiring Range: $16.90 per hour. The compensation offered will consider internal equity and experience among other factors. Position Information: Work status: Part-Time, Temporary, Seasonal Academic year available hours: Monday through Friday (8:00 am - 5:00 pm). Summer available hours: Monday through Thursday (7:00 am - 5:30 pm). The application deadline is: January 5, 2026; however, the position may close when an adequate number of qualified applications are received This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position. Driver's License Check Possession of a valid Driver's License may be required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at **************************************************************** Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: ******************************** Advertised: Dec 05 2025 Pacific Standard Time Applications close: Jan 05 2026 Pacific Standard Time

VSolvit has an immediate opening for a Secretary II to support our Naval Surface Warfare Center (NSWC) Corona Division customer in Norco, California. The individual will become part of the team providing administrative support to 50+ technical and management personnel to ensure organizational effectiveness and efficiency. As with any position, additional expectations exist. Some of these are, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), and staying focused on the assigned tasks including company meetings, and completing other tasks as assigned. Responsibilities also include Perform office-related duties, such as management of calendars, answering telephone, filing, typing, and reception duties Prepare and coordinate travel orders for employees utilizing the Defense Travel System (DTS) Maintain and send security clearance and other pertinent documentation on behalf of travelers Provide data entry and validation of government employee timekeeping information Provide document preparation, minutes, and action item tracking in support of meetings and video/teleconferences Prepare reports, charts, and metrics Prepare and review official correspondence documents Complete and maintain supply order documentation Prepare naval messages and coordinate message traffic with the Command message center Prepare items for shipping and/or distribution Process outgoing and incoming unclassified and classified mail Provide coordination and assignment of Government vehicles Prepare and submit documentation related to employee office moves Basic Qualifications 5+ years' Microsoft Office suite including (MS Word, Excel, PowerPoint) Active Secret Clearance 5+ years Microsoft Outlook experience High School Diploma and 6+ years' in an administrative support role Must be a U.S. Citizen If applicable: If you are or have been recently employed by the U.S. government, a post-employment ethics letter will be required if employment with VSolvit offered Preferred Qualifications Experience working with the DoD Entities such as US Navy, US Army, US Marines, US Air Force or other Experience with Defense Travel System (DTS) Navy Systems Bachelor's degree Additional Qualifications Active Secret Clearance required Company Summary Join the VSolvit Team! Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company. We offer a customizable health benefits program that best meets the needs of its employees. Offering may include: medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team. VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.