Administrative assistant jobs in Virginia Beach, VA

Gate Way is Looking For an Administrative Assistant! Top healthcare and retirement benefits, life/disability, paid time off, and more available The Administrative Assistant will be Responsible For providing quality clerical support by: overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed. Applicants for the Administrative Assistant should have exceptional customer service and organizational skills. Responsibilities • The Administrative Assistant will be Responsible For providing quality clerical support by: • overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed Benefits • Top healthcare and retirement benefits, life/disability, paid time off, and more available!

Legal - Virginia Beach, VA The Christian Broadcasting Network (CBN) is seeking a highly organized and dedicated Administrative Assistant to provide essential support to the Office of the General Counsel. This role involves a variety of clerical tasks including answering calls, managing correspondence, performing data entry, and maintaining document systems. Serving in this position facilitates ministry activities and contributes to CBN's Biblical mission to advance the Gospel of Jesus Christ worldwide. The successful candidate will have the following qualifications: * Minimum of 4 years of experience as an Administrative Assistant in a fast-paced environment * Basic understanding of legal terminology and processes is preferred * Strong ability to manage tasks in a structured, high-volume setting * Exceptional typing skills (50-80 words per minute) with a high level of accuracy * Proficient in transcribing audio recordings and written notes * Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Access, and Teams) * Excellent oral and written communication skills * Strong organizational and time management skills with the ability to prioritize tasks and multitask effectively * Demonstrated ability to handle confidential information with discretion and integrity * Self-motivated, able to work independently with minimal supervision as well as be an effective member of a small team * Adaptable with ability to remain calm under pressure to meet deadlines * Strong interpersonal skills with the ability to build rapport with colleagues, management, donors, and outside public * Comfortable with sitting for long periods and manual tasks * Demonstrated life application of Biblical principles and practices in alignment with CBN's non-profit Christian mission CBN is a global nonprofit ministry demonstrating the love of God by sharing the Gospel through digital content, traditional media, and humanitarian aid. Headquartered in beautiful Virginia Beach, VA, CBN offers a professional and rewarding work environment, competitive salary, and benefits package to include healthcare for full time positions. If you meet the listed qualifications and are in agreement with CBN's mission and purpose, please click apply or visit our CBN Job Board at *********** for application and benefit information. We are unable to give full consideration to resumes without applications.

About the Role: The Project Coordinator Assistant plays a vital role in supporting the successful planning, execution, and completion of retail trade projects by assisting the Project Coordinator in managing schedules, resources, and communications. This position ensures that all project activities align with company goals and customer expectations, contributing to efficient operations and timely delivery. The assistant will facilitate coordination among cross-functional teams, and to maintain project momentum and resolve any issues that arise. By maintaining accurate documentation and tracking project progress, the assistant helps identify potential risks and opportunities for improvement. Ultimately, this role is essential in driving project success and enhancing overall retail operations through meticulous support and proactive problem-solving. Minimum Qualifications: High school diploma or equivalent; Associate's degree in Business Administration, Project Management, or related field preferred. Basic understanding of project management principles and retail trade operations. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software. Strong organizational skills with the ability to manage multiple tasks and deadlines effectively. Excellent verbal and written communication skills. Preferred Qualifications: Experience working in retail trade or a related industry. Familiarity with project management tools such as Microsoft Project, Asana, or Trello. Certification in project management fundamentals (e.g., CAPM or equivalent). Ability to analyze data and generate actionable insights to support project decisions. Demonstrated problem-solving skills and a proactive approach to task management. Responsibilities: Assist in developing and maintaining detailed project schedules and timelines to ensure milestones are met. Coordinate communication between project team members, suppliers, and management to facilitate smooth workflow. Track project deliverables, update status reports, and maintain comprehensive documentation for all project phases. Support the Project Coordinator in resource allocation, budget monitoring, and procurement activities. Help identify potential project risks and escalate issues promptly to enable timely resolution. Organize meetings, prepare agendas, and document minutes to ensure clear follow-up on action items. This role requires candidate to be flexible for travelling , this can be with little to no notice. Skills: The Project Coordinator Assistant utilizes organizational and communication skills daily to ensure seamless coordination among diverse teams and stakeholders. Proficiency in project management software and Microsoft Office enables efficient tracking of project timelines, budgets, and deliverables. Strong interpersonal skills facilitate clear and effective communication, which is critical for scheduling meetings, resolving conflicts, and maintaining stakeholder engagement. Analytical skills are applied to monitor project progress and identify potential risks or bottlenecks early. Additionally, problem-solving abilities support the assistant in addressing challenges proactively, ensuring projects stay on track and meet their objectives.

We offer a full benefits package, PTO, weekly pay and more! PAY: $20.00-23.00 /hour Administrative Experience Required Performs a variety of human resources administration functions, including: conducting hiring processes, new associate orientation, administering benefits, entering associate information into the automated resource system, maintaining personnel files, etc. * Provide professional telephone reception by answering and directing incoming calls promptly and courteously. * Greet visitors upon arrival, prepare them for interview with paperwork * Coordinates licensing activity with supervisors and issues guard cards upon receipt; advises appropriate management staff of any irregularities encountered in an individual's licensing procedure. * Orientation of new employees; prepares necessary paperwork for personnel files. * Assists with maintaining officer training records, DCJS license * Updates and maintains confidential personnel files to document personnel actions and to provide information for payroll and other uses. * Maintain Uniform Room and Uniform Ordering * Examines personnel files to answer inquiries; provides information to authorized persons. * Creates and maintains statistical information, including spreadsheets and graphs, materials typically included in reports * Performs tasks and duties of a similar nature and scope as required for assigned office. * Other duties as assigned Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic. ##CAHP

Headquartered in Herndon, Virginia, LanceSoft is one of the fastest growing IT services Company. We are geographically spread to cover all the 50 states in the US and our global software development centers have the capability and capacity to cater to our global client's requirements in the most efficient manner. We have experienced exponential growth over the last few years and anticipate continuing to do so in the future as well. We have won numerous national, regional and state awards for being one of the fastest growing companies in the US. Our prestigious client base comprises of a number of Fortune 500 companies. LanceSoft dynamic work environment and culture constantly nurtures innovation, strategic thinking, and creativity and is complemented by strict process controls across our delivery centers globally. With attractive compensation packages, positive and productive work environments and challenging assignments to offer, LanceSoft is committed to being the employer of choice. We are committed not only to attracting and hiring top talent in the industry, but also developing and maintaining long-term relationships. LanceSoft recognizes true potential and provides people with the right opportunities. We offer a complete range of benefit packages to our employees which includes but is not limited to paid vacations, holidays, personal days, medical, dental and vision insurance, 401K savings plan, life insurance, disability insurance and many other attractive benefits. I look forward to work with you and encourage you to visit our website ***************** to learn more about LanceSoft as an organization. Job Description Position : Process Assistant III Location : 4901 princess Anne road Virginia beach, VA Duration : 1+ year Job Responsibilities : Comprehensive knowledge of company or department procedures associated with business process or function. Ability to prioritize work and exercise considerable discretion in performance of duties. Strong oral and written communication skills.2 - 4 years general office experience. Strong skills using spreadsheet, word processing and must have the ability to understand electrical circuit drawings. Ability to manage multiple activities and resources. Strong personal computer skills. Strong analytical and problem solving skills. Resolves discrepancies and may communicate with variety of administrative and professional employees within and outside the company. Education High School or GED preferred Responsibilities : Under general supervision, this role performs a full range of moderately complex clerical and administrative duties that support a specific workflow or phase within a business process. Accountable for transaction of part(s) of a business process. Performs diverse clerical tasks requiring analysis, judgment and detailed knowledge of department and/or company policies and procedures including: selecting and compiling data and making necessary calculations to translate data and information into required results, investigating and providing routine explanations of variations from generally expected results. Utilizes computerized equipment and other related equipment to record and enter, store and retrieve information. Comments/Special Instructions Must have a valid driver's license to perform weekly trips to the courthouse and to job sites. Must be able to read and understand electrical diagrams in order to perform duties. Technical background is preferred. Additional Information If you are interested in this position please give me a call at ************ or please share your updated copy of your resume.

➢Who We Are Avenues Recovery Center is a nationwide network of drug and alcohol rehab centers with fourteen locations across five states. We offer highly individualized treatment in a clean, modern, comfortable setting, spanning every level of care, including detox, residential, PHP, IOP, and outpatient services. The secret to our success is our people - merged with a premier clinical program, it's allowed us to transform the lives of thousands of people to date. If you're passionate about recovery and want to impact others in a meaningful way - we warmly invite you to join our growing family! Now Hiring an Administrative Assistant for our Detox and Residential treatment facility, located in Norfolk, VA. ➢ What You'll Do • Perform all standard clerical duties (emailing, filing, photocopying, faxing, transcribing etc.) • Monitor phones and voicemail, and route all calls and messages appropriately • Handle all incoming and outgoing mail, as well as all UPS and Amazon shipments • Maintain inventory and cleanliness of reception area, and re-stock office supplies as necessary • Maintain pharmacy copay log and record all payments • Perform administrative errands as necessary, and any other duties as assigned ➢ What We're Looking For • High School Diploma/ GED preferred • Min. 1 year experience in treatment industry preferred • If in recovery, a minimum one-year period of sustained sobriety is required. • Strong communication, organization, and multitasking skills • Ability to maintain confidentiality and accountability at all times ➢ Why Join Us? Avenues features a rich, fulfilling workplace culture where each person is valued and greatness is pursued. We support our employees unconditionally, and work to provide them with every resource they need to excel! Aside from generous PTO and compensation, when you join the Avenues family, you'll be eligible for the following benefits package: • 401K with employer match• Medical Insurance • Dental • Vision • Accident • Critical Illness • Hospital Indemnity • Voluntary Short-Term Disability • Voluntary Long -Term Disability • Employer-Paid Life and AD&D • LifeTime Benefit Term Insurance with Long Term Care • Legal Coverage • Pet Insurance • Identity Theft Protection • Employer-Paid Employee Assistance Program • Flexible Spending Account (FSA) - Medical • Dependent Care FSA (DCF) • Eligible for HRSA STAR federal student loan repayment Join our team! Apply today!

This position description is subject to change at any time as needed to meet the requirements of the program or company. Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism. As we continue to grow, V2X intends to welcome the Surveillance Towed Array Sensor System (SURTASS) Operations and Maintenance (O&M) Technician Crewmembers and Field Support Team (FST) program to our extensive portfolio of similar Operations and Maintenance / Sustainment (O&M/S) programs. We offer growth opportunities, significant experience caring for personnel deployed in austere environments, and the operational advantage of 24/7 reach back support to technical SMEs, engineers, maintenance technicians, and operators on our other programs. A few of these programs include: + Fleet Systems Engineer Team (FSET) program located in key ports around the world, delivering support to the US Navy on complex C4ISR systems; + Mobile Sensors (COBRA KING) Radar and Communication O&M/S program, on which we have 25 years of service supporting several vessels which today includes the United States Naval Ship (USNS) Howard O. Lorenzen; + COBRA DANE Radar O&M/S program at Eareckson Air Station on Shemya Island, Alaska, which V2X has operated and maintained for over 50 years; + The Hughes Air Defense Radar (HADR) Sustainment program that includes SME and Depot support of two radars located in Taiwan; + Naval Computer and Telecommunications Area Master Station, Pacific (NCTAMS PAC) program and their efforts in facilitating key communication requirements from Hawaii and Australia; and + Japanese - Auxiliary Oceanographic Surveillance (J-AOS), on which we have a long history of providing key Field Support. The SURTASS program provides an on-demand, mobile, and active / passive maritime surveillance capability in support of Joint and Naval Task Force commanders via towed acoustic sensor systems. The ships and installed SURTASS mission equipment are designed for extended duration deployment and independent operations in remote geographic areas; self-sufficiency in operations and maintenance is an important mission objective. It is intended that operations and maintenance be performed on board vessels and in depot maintenance facilities with the objective of maximizing operational readiness. In performance of this mission, V2X is seeking an experienced Administrative Assistant to work at the Integrated Undersea Surveillance System (IUSS) Operations Support Center (IOSC) on Joint Expeditionary Base Little Creek - Fort Story, VA (JEBLCFS) 40-hours per week. This position is contingent upon successful contract award to V2X. #clearance Responsibilities Major Job Activities: As an Administrative Assistant of the SURTASS Operation Center (SOC) and the SURTASS team, you will be responsible for the following: + Support all travel requirements for contractor personnel, including, but not limited to, travel orders, Aircraft and Personnel Automated Clearance System (APACS), Synchronized Pre-deployment & Operational Tracker (SPOT) Letters of Authorization (LOA), and travel accommodations. + Support contractor administration that directly supports this contract. + Tracking and reporting employee Administrative requirements, Training, Certifications, and Qualifications. + Coordinating quotas and payment for training courses. + Processing Common Access Cards (CAC) for all program employees. + On-Boarding / In-processing new hires. + Building and maintaining employee and customer contact lists. + Correcting Timecard and expense report errors. + Preparing for Program Reviews. + Maintaining office supply locker. + Maintaining archive of Program Contract Data Requirement Lists (CDRLs). + Processing visit requests. + Other administrative tasking as assigned. Qualifications Required Qualifications: + In possession of, and able to maintain a valid United States driver's license. + Able to communicate effectively both orally and in writing. + Demonstrate ability to perform assigned taskings. + Successfully pass a pre-employment drug screening. + The ability to obtain and maintain company provided travel charge cards. + Ability to conduct short-term deployments / travel as required . Security Clearance Requirement: + An active Department of Defense Secret level clearance is required. Desired Qualifications: + High School Diploma or GED. + Three years of experience processing Military or DOD Civilian travel orders, Aircraft and Personnel Automated Clearance System (APACS), and Synchronized Pre-deployment & Operational Tracker (SPOT) Letters of Authorization (LOA). + Proficiency with Microsoft programs (Outlook, Word, Excel, PowerPoint). Proficiency with Microsoft Project is desired. Benefits: As an eligible V2X employee, you have the flexibility to choose from a wide variety of benefits that offer you and your family important health and financial protection. Benefits elections are made by employees at the time of hire (or as they become eligible), and during the annual Open Enrollment period. Benefits include: + Medical, Dental, and Vision + 401K Retirement Plan + Paid Holidays, which can be deferred if deployed / on missions. + Floating Holidays. + Receive training, priority advancement, and/or consideration for other V2X portfolio programs such as those identified above based on individual qualifications . + Deployment, Training and Mission Compensation Incentives / Bonuses. Notice to Applicants: To ensure V2X is prepared to start work immediately upon a contingent contract award o/a June 2026, V2X will be interviewing and selecting all program position candidates NLT 28 November 2025. While all interviews with applicants will remain confidential, the candidate selected for the position will receive a signed commitment letter based on a contingent contract award that also includes a confidentiality agreement. V2X will not disclose their selection to any third parties other than the appropriate U.S. Government party making the contract award decision. At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.

The Office of Financial Aid welcomes applications from COA students interested in a Federal Work Study position. Federal Work Study positions are made available for students eligible to receive Federal Work Study funding to financially support their education goals according to the Federal Work Study program as outlined on COA's Federal Work Study webpage. To apply, please contact the Financial Aid Office. _________________________________________________________ Position Title: College and Career Readiness Office Clerical Assistant Department College and Career Readiness Supervisor Ruthie Moody Rm# C139D Ext. 2322 Responsibilities and Duties * Assist the Administrative Assistants of CCR, may also assist instructors with general office duties. * Perform clerical duties such as filing, duplicating, sorting, collating, organizing, and assembling workbooks and other projects. * Use of the computer for data entry and word processing with high accuracy. Also use a typewriter and calculator. * Answer phones Qualifications * High School, AHS, or GED graduate with some clerical experience preferred. * Confidentiality is extremely important. * Organizational skills, neatness and attention to detail. * Maturity and good interpersonal skills are essential. * You must also be positive, upbeat, flexible and willing to learn. * Proper phone etiquette required.

Position Type: Internship, Part-Time Duration: Spring, Summer, and Fall Semesters Job Summary: The Dean's Office at Eastern Virginia Medical School at Old Dominion University is seeking a motivated and detail-oriented intern with a keen interest in healthcare administration and research. This internship offers an excellent opportunity to gain hands-on experience in a dynamic environment, dealing with critical components of research support and external communications. The intern will work collaboratively with various stakeholders, including faculty, staff, and external partners, while gaining valuable insights into the operations of an academic medical group. Responsibilities Key Responsibilities: Assist in coordinating communication between the Dean's office and internal/external stakeholders, ensuring timely and accurate dissemination of information. Support research activities, including literature reviews, data collection/analysis, and preparation of reports and presentations for various academic and administrative purposes. Aid in the organization and execution of events, such as workshops, conferences, and lectures, which may include drafting invitations, managing RSVPs, and coordinating logistics. Assist in special projects and perform other administrative duties as assigned by the Dean or designated supervisors. Managing and analyzing data to inform clinical strategy Assessing and summarizing new business opportunities Qualifications Qualifications: Currently enrolled in a graduate program in healthcare administration, public health, communications, or a related field. Strong written and verbal communication skills, with a clear ability to convey complex information succinctly and professionally. Experience or coursework in research methodology and data analysis is highly desirable. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with content management systems and social media platforms is a plus. Excellent organizational skills and attention to detail. Ability to work both independently and as part of a team in a fast-paced environment. Strong interpersonal skills and a professional demeanor appropriate for interaction with stakeholders at all levels. Learning Opportunities: Experience in the operational aspects of an academic medical group and exposure to healthcare administration. Development of professional communication and project management skills. Experience using business analytics to inform strategy. Networking opportunities with experienced professionals in medical education and healthcare administration. How to Apply: Interested candidates should submit a resume, a cover letter outlining their interest and relevant experience, and two references. Location : Location US-VA-Norfolk

About Us: Precon Marine is an American-owned and operated maritime solutions company, committed to innovation, efficiency and integrity across every element of maritime operations. As a Project Assistant at Precon Marine Inc, you will be responsible for supporting project management activities, coordinating with various stakeholders, and ensuring project milestones are met on time. In this role, you'll collaborate closely with the project management team to facilitate smooth operations and maintain the high standards of quality and efficiency that our company is known for. Key Responsibilities: * Assist in project planning and scheduling, ensuring that timelines are adhered to. * Coordinate with subcontractors and suppliers to facilitate project logistics. * Prepare and maintain project documentation including reports, invoices, and contracts. * Monitor project progress and report any issues to the project manager. * Collaborate with the project management team to ensure project goals are achieved. Qualifications: You're a great fit if you have the following skills. * Strong organizational skills and attention to detail. * Excellent communication skills, both verbal and written in English. * Ability to work effectively in a team environment. * Proficient in Microsoft Office Suite, especially Excel and Project. * Previous experience in a construction or project management environment is a plus. Bonus If You: * 2-5 years in Marine construction, business administration, or a related field. * Have experience with project management software. Employment Type & Availability: This position is Full-Time, Monday through Friday. Location: This position is on-site only, located in Chesapeake, Virginia. Why You'll Love Working Here: At Precon Marine, we prioritize efficiency, integrity, and innovation. Our team is dedicated to delivering quality projects on time and on budget, all while fostering an environment of teamwork and continuous improvement. Benefits Paid Sick Leave Paid Vacation Paid Holidays 401(k) Contributions Annual bonus Health savings account (HSA) Medical Insurance Dental Insurance Vision Insurance

The Production department is the PETA Foundation's creative hub for all print materials, from vegan starter kits and educational leaflets to eye-catching billboards, costumes, and props for our iconic street-theater demonstrations. Our team of project managers, coordinators, assistants, and in-house designers collaborates closely with one another and with external agencies and creatives to bring powerful, mission-driven visuals to life. Together, we produce a wide range of compelling assets that support outreach, advocacy, and campaign initiatives across multiple platforms. Position Objective: As an Administrative Assistant in the Production Department, you will be responsible for the day-to-day administrative needs of the department and will help facilitate the work of all team members Primary Responsibilities and Duties: • Perform clerical duties for the Production team • Prepare check and credit card expense reports, ensuring prompt payment of all invoices • Run departmental errands, • Maintain department print archives, arrange per Production SOP • Perform general correspondence, Act as a liaison between the department, literature and the mailroom • Assist with the organization of the department's Asana, Starchive, Sharepoint, and Dropbox sites • Assist with the coordination of small print projects • Assist Production Coordinators with project-specific research • Assist with printing, assembling, and maintenance of demonstration materials, costumes, and props • Perform quality control and check-in procedures for new print pieces • Perform any other duties assigned by the supervisor Requirements • High school diploma or GED • One year of office experience • Demonstrated proficiency with the Microsoft Office software suite • Demonstrated effective research skills • Demonstrated organizational skills, reliability, and accuracy • Demonstrated excellent written and verbal communication skills • Proven ability to work independently and manage multiple tasks simultaneously • Proven ability to work well under pressure and meet deadlines • Ability to lift and carry up to 50 lbs. on a regular basis • Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record • Commitment to the objectives of the organization Application Deadline: Applications for this position will be accepted until January 11, 2026. We may fill this job opening before the deadline if we find a qualified candidate.

Full-time Description The Production department is the PETA Foundation's creative hub for all print materials, from vegan starter kits and educational leaflets to eye-catching billboards, costumes, and props for our iconic street-theater demonstrations. Our team of project managers, coordinators, assistants, and in-house designers collaborates closely with one another and with external agencies and creatives to bring powerful, mission-driven visuals to life. Together, we produce a wide range of compelling assets that support outreach, advocacy, and campaign initiatives across multiple platforms. Position Objective: As an Administrative Assistant in the Production Department, you will be responsible for the day-to-day administrative needs of the department and will help facilitate the work of all team members Primary Responsibilities and Duties: • Perform clerical duties for the Production team • Prepare check and credit card expense reports, ensuring prompt payment of all invoices • Run departmental errands, • Maintain department print archives, arrange per Production SOP • Perform general correspondence, Act as a liaison between the department, literature and the mailroom • Assist with the organization of the department's Asana, Starchive, Sharepoint, and Dropbox sites • Assist with the coordination of small print projects • Assist Production Coordinators with project-specific research • Assist with printing, assembling, and maintenance of demonstration materials, costumes, and props • Perform quality control and check-in procedures for new print pieces • Perform any other duties assigned by the supervisor Requirements • High school diploma or GED • One year of office experience • Demonstrated proficiency with the Microsoft Office software suite • Demonstrated effective research skills • Demonstrated organizational skills, reliability, and accuracy • Demonstrated excellent written and verbal communication skills • Proven ability to work independently and manage multiple tasks simultaneously • Proven ability to work well under pressure and meet deadlines • Ability to lift and carry up to 50 lbs. on a regular basis • Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record • Commitment to the objectives of the organization Application Deadline: Applications for this position will be accepted until January 11, 2026. We may fill this job opening before the deadline if we find a qualified candidate.

Job DescriptionLocation: Naval Consolidated Brig Chesapeake, Virginia Employment Type: Full-Time, On-Site (40 hours per week) Company: Lucayan Technology Solutions LLC Clearance Required: Active or Interim Secret Clearance Employment Type: Full-Time, On-Site Join Our Team! Lucayan Technology LLC is seeking a skilled Administrative Assistant to support the Naval Consolidated Brig. This role provides essential administrative, clerical, and operational support to the Parole and Release Department Head. The position plays a vital role in maintaining prisoner records, preparing reports, and ensuring compliance with federal inspections, while serving as a trusted point of contact for administrative processes within the command. What You'll Do Provide executive and operational support to staff and management. Maintain prisoner case files, disciplinary proceedings, and confinement records. Prepare and analyze reports using Microsoft Word, Excel, Access, and other systems. Support federal inspections, including ACA, PREA, ORI, and IG compliance reviews. Serve as the Command Pay and Personnel Administrator (CPPA) representative. Develop recommendations for improving administrative workflows and recordkeeping. Prepare oral/written presentations and assist in logistics and training support. Work Environment On-site at Naval Consolidated Brig Full-time, Monday-Friday, 40 hours per week, excluding federal holidays. May require 1-3 days of quarterly travel. Must comply with Navy correctional facility rules, training, and standards of conduct. Qualifications Required: U.S. Citizenship. Active Secret Clearance (must be maintained) High School Diploma or GED. At least 2 years of administrative experience with strong clerical and analytical skills. Proficiency in Microsoft Office Suite (Word, Excel, Access). Strong communication skills, both written and oral. Ability to pass and maintain criminal background checks. Completion of mandatory Navy contractor training (AT, OPSEC, Cyber, PREA) within 30 days of hire. Preferred: Associate degree in Business Management or related field. Experience with Federal Purchase Card and Defense Travel System (DTS). Knowledge of federal corrections, military administrative procedures, and MOUs/IAAs. Prior work with Department of Treasury or federal financial systems. Clearances & Certifications Eligible for Common Access Card (CAC). Mandatory trainings (within 30 days of hire; annual refreshers required): Cyber Awareness / Information Assurance Training OPSEC Level I Training Anti-Terrorism (AT) Level I Training iWATCH Army Training Additional command-directed or DoD compliance training as required Subject to recurring criminal record checks. Why Join Lucayan Technology LLC? Contribute to a mission-critical Navy corrections program. Support compliance, accountability, and operational readiness. Work in a professional environment with government and military leadership. Gain opportunities for career advancement and professional development. Apply today to become a trusted member of the Naval Consolidated Brig Charleston support team! Powered by JazzHR JLLp3ssqUC

Job Code **5378** \# of Openings **1** Apply Now (**************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=5378) **Eagle Harbor** , a subsidiary of Three Saints Bay, LLC, is a Federal Contracting company looking for a **Security Administration Assistant** to join our team in **Norfolk, VA.** **Position Responsibilities:** + Assist and support in being responsible for the performance, integrity and security of a Personal Identifiable Information (PII) database. Additional role requirements are likely to include planning, development and troubleshooting of the PII database within a security program. + Support monitoring data performance and manage parameters to provide fast query responses to front-end users for a security program. + Support the mapping out of the conceptual design for a planned database in outline; consider both back-end organization of front-end accessibility for end-users within a security program. + Assist in refining the logical design so that it can be translated into a specific data model, and further refine the physical design to meet system storage requirements for security programs. + Support the install and test new versions of the Ships Visit Request database management system, maintain data standards, including adherence to the Data Protection Act, write database documentation, including data standards, and procedures and definitions for the data dictionary (metadata) within security programs. + Support and help in controlling systems access permissions and privileges, develop, manage, and test back-up and recovery plans, ensure that storage, archiving, backup, and recovery procedures are functioning correctly, and perform capacity planning within security programs and systems. + Provide support and help to IT project managers, database programmers and multimedia programmers by communicating regularly with technical, applications and operational staff to ensure security program database integrity and security. + Assist in ensuring security data remains consistent across the database and is clearly defined; support the commission and install new applications and customize existing applications to make them fit for purpose within security programs. + Provide support to all command security programs in developing, implementing, reviewing, and improving the procedures and requirements for special access security requirements, clearance, and badging of employees or other persons for access to restricted and/or classified information, material, or work sites and spaces. + Assist in ensuring all personnel are U.S. Citizens. Process and coordinate with ship's Commanding Officers or appropriate command staff and MARMC/Project Managers for approval of visit requests. + Review contractor requests for non-US Citizens to perform ship repair work. Evaluate and make recommendations to the MARMC Security Officer regarding the feasibility of permitting non-US citizens of Immigrant Aliens to enter MSR/ABR/MSMO contractor facilities or other naval installations for work on board US Navy vessels without jeopardizing security disclosure restrictions. + Process and coordinate all camera pass requirements for MARMC and MARMC contractor personnel for access to private ship repair facilities. Ensure both MARMC Public Affairs Officer (PAO) and MSO Operations security program prior to release inspect photographs. Coordinate camera pass requests by MARMC personnel for access to Norfolk Naval Shipyard (NNSY) to ensure all NNSY requirements are met. + Coordinate access for cleared MARMC personnel to US Navy vessels and various government commands and agencies for inspections, training, meetings, and work assignments. + Process all cleared visit authorization letters for U.S. /non-U.S. citizens access on US Navy vessels that are assigned to the Fleet for admission to US Navy vessels in contractor facilities and other naval installations for work. + Ensure deletions of personnel from ships and facility access lists received from contractors are promptly forwarded to US Navy in contractor facilities and contractor facility security personnel. + Enter and maintain data identified and designated by the MSO and security management into systems they select. Provide prompt and accurate information to MSO and management. + Maintain information from various sources and enter information into the organizational or designated computer system. Audit and verify data for accuracy. Work with MSO to set up new deleted data items/elements. Monitor and update weekly changes in systems and communicate out changes to security management. Notify security management of any discrepancies and troubleshoot data integrity issues. + Support the completion of DOD visit requests according to established DOD and MSO processes, using DOD Defense Information System for Security (DISS), National Background Investigation Services (NBIS) or whatever new or applicable DOD adjudication system is available. + Assist the MSO in creating, maintaining, and reviewing records tracking all CIV, CTR, and MIL utilizing DOD Defense Information System for Security (DISS), National Background Investigation Services (NBIS) or whatever new or applicable DOD adjudication system is available. + Assist MSO in supporting the development, implementing, reviewing, and improving of procedures and requirements for special access security requirements, clearances, and badging of employees (civilian, military, contractors, and visitors) for access to restricted and/or classified information, material, or work sites or spaces. + Process new employees (civilian, military, contractors, and visitors) coming onboard. Ensure that necessary documentation is obtained (e.g. verification of citizenship, certificate of clearance, establish in the DOD Defense Information System for Security (DISS), National Background Investigation Services (NBIS) or whatever new or applicable DOD adjudication system is available, and create a personal security file). Execute the non-disclosure agreement on all employees requiring a security file. + Maintain clearance data on personnel assigned to MARMC on a continuing or intermittent basis. Arrange visitor admission to US Navy vessels within contractor facilities and naval installations. + Ensure deletion of personnel from ships and facility access lists and promptly forward to US Navy vessels and contractor facility security personnel. Ensure all personnel are U.S. Citizens. Maintain status of all personnel security clearances and related actions. Ensure that personnel security files and related databases are current. + Process and coordinate with US Navy vessels Commanding Officers or appropriate command staff and MARMC Section Heads for approval of visit requests. + Coordinate access for MARMC personnel to US Navy vessels and various government commands or agencies for inspections, training, meetings, and work assignments. + Assist the Command in adhering to security policy, process, and procedures. + Review and process all requests for base and facility access in accordance with established MARMC and installation instructions, processes, and procedures. + Answer phone calls and assist visitors with all access control and badging questions with tact, skill, and professional customer service. + Support walk-in visitors with request for access, background verification, badging, and directions to facilities as required. + Perform end of day closing processes and procedures for the MSO with use security of equipment, locks, and alarm systems to perform daily closeout duties. + Help in reviewing access lists and assist in printing badges with appropriate levels of access for all command civilians, military personnel, contractors, and visitors. + Maintain various MSO daily security logs for a variety of administrative functions associated with document control as required, along with miscellaneous administrative support functions. + Assist with developing, updating, and maintaining MSO forms and records/files (classified and unclassified) to ensure effective and efficient operation of the MSO. + Assist in developing and preparing a variety of MSO correspondence and other documentation, including but not limited to letters, reports, and security briefings. + Assist and support Access Control functions as to create badges, give access to badges and reset badges, working under the guidance and permission of the MSO office authority. + Assist the MSO with the Key and Lock Program; this includes conducting quarterly high security key inventories. Assist in managing keys, key codes, and master keys, sub-masters' keys, to include high security locks and lock hasps, and product research and ordering, as required. + Assist in conducting and documentation of random anti-terrorism measures (RAM), per the approved monthly schedule and MSO processes. + Assist Installation/base Central Alarm Monitor, Security Forces and Fire Services as needed to control access, assist in investigating alarm actuations, and help in conducting facility and systems checks. + Provide emergency assistance by contacting police, fire, etc., and informing the MSO. + Assist with travel briefs when required, this includes helping with scheduling, processing and entering and maintain data within documents and systems. + Provide support for security, education, training, and awareness programs as required. + Assist MSO and staff in creating, modifying, and terminating profiles within the access control system (ACS). + Assist in ensuring security container information forms (Standard Form (SF) 700, OS 86 Form, SF 701, SF 702) are accurately completed, and provided to the MSO. + Support the MSO maintaining and updating of secure room access list for authorized personnel. + Assist the MSO and work in coordination with secure room area points of contact to update the access and associated recall lists documentation. + Support the Operational Security Program as required and directed by the security manager. + Support the Information Security Program as required and directed by the security manager. + Support the Physical and Anti-Terrorism Security Program as required and directed by the security manager. + Support the Insider Threat Security Program as required and directed by the security manager. + Support the Personnel Security Program as required and directed by the security manager. + Support the Industrial Security Program as required and directed by the security manager. + Support the Visitor Control Center/Quarter Deck Security Program as required and directed by the security manager. + Support the destruction of materials i.e., paper documents, media devices (CD, Hard Drives, Thumb drives etc.) + Support CAC Card resets and associated documentation for the MSO. + Support fingerprinting and associated documentation for the MSO. **Position Requirements:** + US Citizen. + Must be able to obtain and maintain an Active Secret Clearance; Candidates currently possessing an Active Secret Clearance (or higher) are preferred. + Experience in applying conventional fact-finding, analytical, and problem-solving methods. Security experience with security systems administration, comprehension, and security administration skills, experience with Lenel or other electronic security system administration and comprehension, CCTV operation, watch standing. + A valid driver license in good standing. + Five (5) years of job-related experience in a Security setting. + Security experience security systems administration and comprehension and security administration skills. + Education: High School or equivalent, or a bachelor is level degree in security, policing, homeland security, computer systems, cybersecurity, or other similar discipline, military qualification, or experience. + Qualifications/ Certifications: Preferred Defense Security Service (DSS) or Military Service Security Courses or Certifications, or other Security System Certifications. + A non-disclosure agreement will be required for this task. + Experience required: + Five (5) years of job-related experience in an Industrial Security setting. + Experience in applying conventional fact finding, analytical, and problem-solving methods. + Experience with database management and proficient in the use and creation of documents in Microsoft Office applications such as Word, PowerPoint, Excel, Access, and Outlook. **Position is located in Norfolk, VA.** **Please apply online at:** *************************************************** Requisition?org=GATEWAYVENT&cws=69&rid=5378 VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

The Security Administrative Assistant provides administrative support to the Command Security Manager in managing personnel security, clearance verification, documentation, audits, and reporting. The role includes processing visit requests, maintaining JPAS/DISS records, managing reinvestigation timelines, and supporting physical and information security compliance activities. This position ensures accuracy of access documents, conducts administrative security reviews, supports indoctrinations, and maintains official security program files. Requirements Minimum 5 years of experience supporting personnel security functions. At least 2 years as a Facility Security Officer (FSO) or similar role (desired). Strong working knowledge of JPAS/DISS, ESM, and DoD security regulations. Familiarity with SECNAV and DoD security policies. Strong administrative, recordkeeping, and compliance skills. Ability to manage sensitive information with discretion.

Primary Purpose: To learn various aspects of commercial credit by assisting the commercial credit administration team with daily/weekly/monthly tasks and assignments. The intern program focuses on the essential roles within an independent insurance agency. Commercial Insurance is the primary focus, yet the Agency's multiple capabilities will also provide exposure to Personal Insurance and Employee Benefits Insurance. Essential Responsibilities: Opportunity to assist Credit Administration with various tasks related to overall policy and portfolio management, as well as regulatory, compliance, and audit related tasks. Assist as needed in monthly and quarterly report preparation and review. Assist as needed with the bank's periodic Commercial Real Estate portfolio stress testing. Assist as needed with ongoing Credit Monitoring tracking and reporting. Assist as needed with ongoing performance monitoring of the bank's newly developed risk rating scorecards. Complete other ad hoc projects as needed to assist the department. Actively participate in the 10-week program outlined to include an office project to present to senior management during the final week of the program. The office project is an opportunity to share your legacy by sharing a product or improvement that will better the operation. Adheres to applicable federal laws, rules, and regulations including those related to Anti-Money Laundering (AML) and the Bank Secrecy Act (BSA). Other duties as assigned. Summer Internship Minimum Required Skills and Competencies: Must be at least 18 years of age or older Must have completed at least two years of college and be a rising junior or above studying Finance, Accounting, Business Mgmt, Economics or similar. Attention to detail. Strong communications skills Outgoing and helpful personality Dependability and punctuality Willingness to try new tasks to grow. Proficiency in Excel, Word and PowerPoint Desired Skills and Experience: Completed at least three years of college and be a rising senior enrolled in a 4-year university studying Finance, Accounting, Business Mgmt, Economics or similar. Experience in banking or finance. Basic understanding of commercial lending concepts. Physical Requirements: Express or exchange ideas by means of the spoken word via email and verbally. Exert up to 5 pounds of force occasionally, use your arms and legs, and sit most of the time. Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation. Not substantially exposed to adverse environmental conditions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

Under the direction of the Principal, the Administrative Assistant is responsible for assisting the school principal in the planning, organization, coordination, administration, and management of an assigned school's activities and programs, including curriculum, instruction, assessment and student conduct and attendance. Position assists with the supervision and evaluation of assigned staff, creating a safe environment, monitoring budget development and other duties associated with the successful operation of a school. Essential Duties: 1. Coordinates and supervises the daily operation of the school's attendance program, security functions, transportation, in-school suspension, detention operations and works in cooperation with school board office administrators/supervisors who have division wide responsibility for these operations. 2. Works with school principal to establish a safe and secure learning environment for students and staff. Develops plans for emergency situations in collaboration with other administrators, staff and public safety agencies. 3. Assists in establishing and administering the school's student discipline. 4. Assists the school principal in ensuring that the school's policies and procedures related to student discipline referrals and discipline action plans meet state, federal, and division requirements. 5. Supervises and coordinates the preparation of student discipline review documents as required by School Board policy. 6. Conferences with parents/guardians of students concerning discipline, attendance, and student behavior. 7. Conferences with students referred for violations of the Rights and Responsibilities Handbook, administers disciplinary action as necessary, and notifies parents/guardians of action taken. 8. Provides staff development for the instructional staff and other assigned personnel regarding school security, effective discipline strategies and current knowledge of the school divisions adopted curriculum. 9. Supervises and evaluates the daily activities of assigned personnel. 10. Assists the school principal in establishing and sustaining relationships with the business community and other youth serving organizations to foster understanding and solicit support for students and their families. 11. Monitors halls, school grounds, and pupil movement to ensure a safe and orderly environment at the assigned school. 12. Attends and supervises after-school, evening, and weekend school sponsored events and activities as assigned. 13. Articulates and supports school safety initiatives to the faculty and school community. 14. Seeks ways to develop and sustain a climate of mutual respect between and among the students and adults who participate in the school. 15. Prepares related reports and records as required by the school division, local, state, or federal government. 16. Models nondiscriminatory practices in all activities. (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) Other Duties: 1. Stays informed of developments and research pertaining to safe and orderly schools. 2. Performs any other related duties as assigned by the Principal or other appropriate administrator. Minimum Qualifications (Knowledge, Skills and/or Abilities Required): Must possess a Master's degree and be eligible for a Virginia Postgraduate Professional License in administration and supervision. Must possess at least three years of successful experience as a teacher with some experience appropriate school level experience. Must demonstrate excellent classroom management skills and effective disciplinary strategies and techniques. Must possess a comprehensive knowledge of the current issues, principles, and practices in public school education and the ability to apply them to the needs of a school. Must possess knowledge and effective skills in curriculum development, instructional practices, interpretation of test data, and budget development. Must possess the ability to assist with administering and managing the operation of a secondary school. Must possess the ability to plan and supervise the work of others. Must possess the ability to establish and maintain effective working relationships with students, parents, staff, and the public. In order to review the full , please view the following job description: **************************************************************

Job Description ECHO Family Care Partners in Hampton, VA is looking for an Admin Assistant to join our four-person team. We are a quickly growing human service nonprofit organization serving foster, adoptive, and vulnerable families across the Coastal Virginia area. Our ideal candidate is passionate about using their skills to serve children and families battling isolation. The ideal Admin Assistant will be self-driven, punctual, and engaged in the mission. Responsibilities Manage communication channels (phone, SMS/chat, and email) Coordinate weekly volunteer needs Maintain and coordinate schedules, appointments, and calendars Compile and create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into CRM and generate reports as needed Create/coordinate SMS, email, and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology including Office, Google Workspace, Zoom, and social media marketing Familiarity with Salesforce and project management apps like ClickUp a plus We are looking forward to hearing from you.

Commonwealth Senior Living is seeking early career applicants for our Spring 2026 Internship Program. The healthcare administration intern will be exposed to all areas of operations at the community level and will have an opportunity to interact 1:1 with each department leader. This internship prepares candidates to manage an assisted living facility, working side by side with the administrator in a long-term care setting while learning the ins and outs of each department and receiving mentorship from department heads and experienced leaders in the industry. Commonwealth Senior Living is a recognized leader in senior living, employing around 2,000 associates, and is a five consecutive year recipient of the Great Place to Work certification! We provide numerous opportunities for career growth by investing in creating a culture of great leaders. Some of our signature programs include The Developing Leaders Program, The Center of Excellence, and the Executive Director in Training Program. This is a paid internship and candidate must be available to work on site. Hours: 20-40 hours week. Pay Rate: $13/hour Here is what to expect during your 10-week rotation: You will rotate and work 1:1 with each department including front office and executive administration, resident care, programming, dining, sales, and maintenance. Meet weekly with different members from Senior Leadership in our Home Office to gain an understanding and a high-level overview of each department. Participate in meetings with department leaders and staff to further understand operations management and all aspects involved in creating a home like atmosphere for our residents Assist with various operational projects as directed by the Executive Director and Business Office Manager Develop relationships with various personnel to understand organizational structure Responsibilities: Business Office: Gain knowledge of general HR policies, procedures, FMLA, and the Worker's Compensation process. Develop recruitment strategies and interviewing techniques. Organize and assist with the facilitation of Jump Start and other employee trainings. Resident Care: In keeping with our community theme, Commonwealth Senior Living refers to our individuals in the communities as residents. You will work with the Resident Care Director to help organize charts and paperwork. Assist with archiving records, disposal of expired medicines if applicable, and reaching out to families to schedule care conferences. Resident Programs: Assist with outings and events. Offer any unique talents you might have to coordinate resident programs. Sales: You will shadow the Sales Director to gain an understanding of the customer journey experience (relationship building through phone calls, community experiences, etc.). Dining Services: Develop an understanding of the menu creation process (how to order, prepare, serve, post service), and gain an understanding of the financials of PRD's and budgeting. Maintenance & Capital Programs: Understanding emergency systems and their functions. Develop knowledge in housekeeping standards, MEPs (Mechanical, Electrical and Plumbing) processes, and Operational Maintenance budget. Qualifications: Seeking a degree in Healthcare Administration, Human Services, Business Administration, or related field. Must possess a spirit of cooperation and enthusiasm. Must maintain confidentiality. Must use tact and courtesy in dealing with staff, residents, their families, and visitors. Demonstrate a warm, outgoing, and compassionate personality. Demonstrated integrity, maturity, and leadership skills. Able to live out Commonwealth Senior Living's Noble selling purpose - “We improve the lives of seniors, their families, and each other.” Commonwealth Senior Living is a recognized leader in senior living, employing around 2,000 associates, and is a five consecutive year recipient of the Great Place to Work certification!