Administrative assistant jobs in Waldorf, MD - 1,251 jobs

The Senior Administrative Assistant for the CEO and Governance provides high-level administrative support to both the CEO (60%) and Governance (40%) offices. For the CEO's office, this position is responsible for managing extensive meeting scheduling, complex calendar and travel management, expense reporting, supporting meetings and events, and handling business correspondence, among other duties. In relation to the Governance Office, the position is responsible for, but not limited to, assisting with scheduling, and executing committee meetings as well as tracking pertinent volunteer information. Both offices operate at a high pace, with extensive interaction with senior leadership of the society. Functions are expected to be executed with high energy and a sense of urgency. A person in this position would be expected to exhibit the following: Great attention to detail and the ability to meet deadlines and respond in high-pressure and/or urgent situations. Ability to maintain composure and maintain a strategic presence during high-pressure situations by being resourceful, anticipating needs, prioritizing responsibilities, and proactively managing schedules. Exhibit sound judgment and common sense while making decisions. Flexibility to adapt to constantly changing demands and take on new and unfamiliar tasks. Self-starter with a proactive approach to providing exceptional customer service, demonstrating professional interpersonal skills with internal and external customers at all levels. Accountabilities (are the critical activities and results the position is held accountable to produce) Office of the CEO Administrative Support Governance Administrative Support Project Management Coordination and Communication Essential Functions (define the critical end results expected of the jobholder related to the accountabilities above) Provide High-Level Administrative Support: Deliver comprehensive administrative assistance to the Office of the CEO and the Governance Department, prioritizing workflow and ensuring smooth operations in a fast-paced, high-visibility environment. Calendar and Schedule Management: Proactively manage complex and shifting schedules for the CEO, ensuring all meetings, priorities, and changes are handled efficiently and without delay. Travel Coordination: Manage travel logistics and create detailed itineraries for the CEO Governance and Committee Support: Assist with scheduling, planning, and executing Governance-related committees and Board of Director meetings, maintaining impeccable attention to detail in materials and logistics. Meeting and Event Coordination: Plan, organize, and execute pertinent meetings and events, ensuring all details are accurate and logistics are seamless. Facilitate the preparation and follow-up of Committee meetings, including the creation of agendas, minutes, and action items. Professional Communication: Draft, review, and manage high-level business correspondence, maintaining a high standard of professionalism in both written and verbal communications. This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other functions as assigned Technical Competencies (are applied or practical knowledge and skills needed for effective technical performance) Project Management Skills: Plans, initiates, executes, controls and closes projects. Tracks and manages resources, timelines, costs, deliverables and performance, and implements contingency plans, if necessary, to ensure projects are successfully completed. Organizational Knowledge: Understands the norms and culture of ASM, the organizational structure and mission. Is able to effectively navigate the organization to accomplish work objectives. Planning and Organizing Skills: The ability to organize, prioritize and, where applicable, delegate work activities to efficiently accomplish tasks and meet objectives. Presentation and Written Communication Skills: Either "one-on-one" or within a group setting, employing the use of various media to share ideas, convey information and obtain necessary inputs in a clear and concise manner. Domain Knowledge: Demonstrates professional/technical knowledge, skills and expertise within functional area. Stays current on best practices and the ability to apply that knowledge and/or skill in a variety of work situations. Enterprise Processes and Technologies: Understands and effectively uses standard office equipment such as personal computers / laptops, and office automation software. Uses new, specialized or the organization-specific equipment, technologies, software, databases and systems, as required, in accordance with the organization policies. Up to date on social media and uses it appropriately on behalf of ASM. Behavioral Competencies (are observable behaviors and skills that matter most for success) 1. Instills Trust (Respect/Honor) - Gaining the confidence and trust of others through honesty, integrity, and authenticity. 2. Drives Results - Consistently achieving results, even under tough circumstances. 3. Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. 4. Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. 5. Self-Development - Actively seeking new ways to grow and be challenged using both formal and informal development channels. 6. Values Differences - Recognizing the value that different perspectives and cultures bring to an organization. 7. Decision Quality - Making good and timely decisions that keep the organization moving forward. Physical Demands This is largely a sedentary role and may sit or use PC for long periods of time. Bending, reaching, or stooping may be necessary for use of filing cabinets or other office cabinets or office machines. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and fax machines. Salary Range- $48,325- $69,767.78 Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Xcel Construction is a growing construction comapany. We work on multiple commercial construction projects and are building a structured office environment to support accounting, project management, and leadership. We are looking for a smart, motivated Administrative Assistant who wants hands-on experience in a real construction office environment and is interested in learning how a business operates. Position Summary The Administrative Assistant provides general office and administrative support to the accounting team, project managers, and company leadership. This is an entry-level role ideal for: Someone currently in college Someone taking business or accounting classes Someone early in their career who wants exposure to construction operations We are looking for someone organized, reliable, bilingual, and eager to learn. Required Qualifications Fluent in English and Spanish Strong organizational skills Comfortable with basic computer tasks (email, documents, spreadsheets) Willingness to learn and take direction Reliable, punctual, and detail-oriented Preferred (Not Required) Currently enrolled in college or technical courses (business, accounting, management, or related) Interest in construction, business operations, or accounting Basic familiarity with Excel or Google Sheets Job Type: Full-time Work Location: In person

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Monumental Sports & Entertainment (MSE) is one of the largest integrated sports and entertainment companies in the country with one of the most diverse partnership groups in all of sports. MSE owns and operates seven major and minor sports teams: 2018 NHL Stanley Cup Champion Washington Capitals, NBA's Washington Wizards, WNBA's 2019 Championship Washington Mystics, NBA G League's Capital City Go-Go, 2021 & 2020 NBA 2K League Champion Wizards District Gaming and Caps Gaming, an esports sub-brand of the Capitals. Additionally, it holds a significant investment in a seventh professional team, Team Liquid, an endemic esports team owned and operated by aXiomatic, in which MSE is an investor. In September 2022, MSE acquired the regional sports network, then-called NBC Sports Washington and newly rebranded as Monumental Sports Network. Monumental Sports Network now holds the exclusive local television media rights to Capitals', Wizards', and Mystics' games. The network is both a linear channel and a digital operation. Prior to acquiring the linear platform, the digital platform was launched by MSE in 2016, as the first-of-its-kind regional sports network for digital, mobile, and streaming platforms. Those linear and digital platforms are now combined and join Caps Radio, Wizards Radio, MSE Outdoor and Monumental Productions for a full suite of six media enterprises. In addition to Capital One Arena - a venue which hosts 3M+ visitors across over 250 events annually, MSE also manages MedStar Capitals Iceplex (training facility for the Capitals), MedStar Health Performance Center (training facility for the Wizards, Mystics, and Go-Go) and EagleBank Arena (a 12,000+ live event venue on George Mason University's campus). In July 2020, MSE partnered with William Hill (subsequently acquired by Caesars Entertainment) to open the first ever in-arena sportsbook in North America, now called Caesars Sportsbook. MSE opened "District E powered by Ticketmaster" in the spring of 2023, a flagship esports and entertainment venue. This 14,000-square-foot live-event theater offers a 365-day-a-year series of immersive experiences in esports, music, culinary excellence, event programming, and community events. MSE proudly promotes its core values for all those that interact with the company. As a member of our team: You will provide first-class customer service and value for our fans. You will champion a double-bottom line that engages, unifies, and gives back to the community we serve. You will work tirelessly to build generationally exceptional teams that compete for championships year after year and create lifelong memories for our fans. You will measure performance with specific objectives and metrics and our analysis and decisions are compelled by data. You will prize leadership, but you should value teamwork and collaboration and transparency even more. We treat each other with respect. We act with honesty and integrity. We remain humble. You will innovate. We are nimble and first to market. We are not averse to risk. You will have fun. We are in the business of happiness. Position Overview: The Mascot Handler assists the Mascot Manager in duties on a game day and at appearances. A handler is the voice of the character during every event, as the performer does not speak. Handlers are also tasked with capturing media and sharing on Slapshot's social media accounts. Are you an enthusiastic and creative individual with a passion for sports entertainment? We'd love to hear from you! Responsibilities: Ensure the safety of the performer and fans during performances. Communicate for the performer, both to fans and to Game Entertainment Team. Capture media (photo/video) of performances. Setup and teardown event necessities (dressing room, prop/wardrobe placement, drum, and giveaways). Other duties as assigned. Minimum Qualifications: 2+ years experience in Sports Entertainment at any level. Flexibility to work nights, weekends, and holidays. Creative, resourceful, strong decision-making skills. Ability to adapt quickly in high-pressure, time-sensitive situations. Basic understanding of social media platforms and the Slapshot character. Pay Rate: $18.00 USD/hour. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Pilot Assistance Speicalist The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world (representing over 80,000 pilots at 42 U.S. and Pilot, Specialist, Operations, Medical, Support, Aviation, Healthcare

United Theranostics specializes in treating patients with internal radiation therapy, focusing on oncologic diseases such as thyroid cancer, metastatic prostate cancer, and metastatic neuroendocrine cancer. We provide a safe, comfortable outpatient environment for delivering cutting-edge theranostic care, including targeted radiopharmaceutical therapies. Our team works closely with oncologists, endocrinologists, urologists, and referring providers to ensure streamlined and coordinated care. Our commitment is to delivering specialized treatments that enhance patient outcomes. Role Description This is a full-time, on-site Administrative Assistant role based in Bethesda, MD. As an Administrative Assistant to the physician founders, you will perform a variety of administrative and clerical tasks to support office operations and the executive team. Responsibilities include managing schedules, organizing and maintaining documentation, answering phone calls, handling correspondence, and providing general office support to ensure a professional and efficient work environment. Qualifications Strong Administrative Skills, including scheduling, filing, and organization Proficiency in Executive Administrative Assistance and managing calendars Excellent Communication and Phone Etiquette skills, with a professional demeanor Attention to detail and the ability to prioritize tasks and meet deadlines Proficiency in common office software, such as Microsoft Office Suite Ability to work on-site in a dynamic environment and collaborate effectively with a team Experience in healthcare or related industries is a plus High school diploma or equivalent required; additional certification in office administration is advantageous

1-5 years of experience. Develops, drafts, writes, and edits reports, briefs, proposals, and other documents in support of a client's requirements. DPW is seeking support on the project Required/Desired Skills SkillRequired /DesiredAmountof Experience1-5 yrs. developing, drafting, writing, and editing reports and other documents Required0High School Diploma or GEDRequired0 Questions No.QuestionQuestion1Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement?Question2What is your candidate's email address?Question3Candidates submitted above the hourly NTE Vendor Rate $$.$$ $$.$$ $$.$$ $$.$$ of $XX.XX will not be considered. Do you agree to this requirement?Question4There are no reimbursable expenses. Do you agree to this requirement?Question5By submitting your candidate to this requisition, you are indicating your company's acceptance of the terms and conditions contained within the Supplier Agreement, and Amendment #2022-01 to the Supplier Agreement. Do you agree to this requirement? Existing Incumbent Resource?: Yes

As the Executive Administrative Assistant at AIR Communities, you will be the right-hand person to our Executive Vice President of East Property Operations and play a pivotal role in providing comprehensive support to the EVP. This role will require a highly skilled, adaptable, and flexible individual who can seamlessly handle a wide range of administrative, organizational, and personal assistant tasks. The successful candidate will be expected to work in-office daily. What You Will Do: Handle confidential information with the utmost discretion and maintain the highest level of professionalism. Collaborate closely with the EVP to efficiently support the EVP's schedule and priorities. Provide extensive administrative support, including but not limited to scheduling meetings, coordinating travel arrangements, and managing email and phone communications. Assist in organizing and facilitating internal and external meetings, including scheduling and logistics. Manage and maintain records, both digital and physical. Coordinate and manage special projects and events as needed. Assist in various office manager responsibilities such as, supply ordering, office organization, and office vendor and management communication. Act as the EVP's gatekeeper, screening and prioritizing requests and inquiries as needed. Provide personal assistant support, such as scheduling personal appointments and completing requested daily tasks. Handle any ad-hoc tasks or projects as assigned by the EVP. Support additional leadership on case-by-case basis with organization and ad-hoc tasks. Keys to Success: Detail Oriented: You are consistently accurate, have an eye for detail and would always spot an error. Nimble Problem Solver: You proactively call out problems, while also providing recommendations and solutions. You are optimistic and say "Yes!" to finding an answer. Collaboration: At AIR, we value relationships. You will help team members see the importance of what they are doing. You provide guidance when needed, and have a track record of developing others; providing both constructive feedback and encouragement. Energized and Resilient: You are optimistic and display a positive attitude. You're determined and maintain composure under stress.

Acentra Health exists to empower better health outcomes through technology, services, and clinical expertise. Our mission is to innovate health solutions that deliver maximum value and impact. Lead the Way is our rallying cry at Acentra Health. Think of it as an open invitation to embrace the mission of the company; to actively engage in problem-solving; and to take ownership of your work every day. Acentra Health offers you unparalleled opportunities. In fact, you have all you need to take charge of your career and accelerate better outcomes - making this a great time to join our team of passionate individuals dedicated to being a vital partner for health solutions in the public sector. Job Summary and Responsibilities Acentra seeks an Executive Assistant to join our growing team. Job Summary: We are seeking a high-performing, intellectually curious Executive Assistant to provide strategic and operational support to our Chief Growth Officer and General Manager, Integrated Health Solutions. This highly visible, mission-critical role is ideal for a seasoned professional with direct exposure to C-suite leadership. With a strong curiosity for understanding operational business, you will gain meaningful exposure to enterprise-level initiatives and partner closely with senior executives on high-impact priorities. You will play a vital role in keeping these leaders and their teams focused on strategic priorities, contributing to key initiatives, and creating operational efficiencies across the executive office. The ideal candidate brings strong analytical thinking, anticipates needs before they arise, and is energized by fast-paced, high-impact work. * Position is In-Office to Mclean, Virginia Headquarters* * Preferred candidates in DC/VA/MD* Job Responsibilities: Proactive Executive Partnership Serve as a thought partner and operational right hand to both the Chief Growth Officer and General Manager, Integrated Health Solutions. Anticipate needs, surface issues early, and resolve barriers that hinder executive efficiency or team momentum. Independently prioritize high impact matters and manage sensitive topics with discretion and sound judgment. Prepare leadership meeting agendas, materials, and executive-level presentations. Manage internal and external communications with key stakeholders. Calendar and Strategic Time Management Manage and optimize complex schedules for both leaders. Coordinate and protect time for strategic priorities, ensuring clear focus and meeting readiness. Drive workstreams on behalf of the executive office-managing timelines and tasks Track and follow up on deliverables tied to key meetings or strategic initiatives. Organize logistics for internal and external meetings, including travel arrangements and itineraries. Meeting & Event Orchestration * Own logistics and prep for internal and external engagements. * Prepare materials, agendas, and notes that advance outcomes, and follow through on action items with precision. Executive Presentation Support * Refine executive-level presentations, correspondence, and briefings with a strong eye for clarity and professionalism. Operational Excellence Continuously improving processes such as travel planning, expense reporting, and procurement. Maintain confidential records, databases, and filing systems. Leverage workflow and automation tools to drive efficiency and enhance responsiveness. Team Support & Organizational Leadership Act as a connector between executives and internal teams-building strong relationships and creating a seamless flow of communication. Represent the executive office with professionalism, integrity, and a solutions-oriented mindset. Daily interaction with corporate Executive Assistant team, partnering to provide backup administrative support as needed to other officers, ensuring continuity in executive support across the organization. Act as an ambassador at headquarters and other organization members to maintain a supportive and well-informed environment. Who You Are Curious: You don't just complete tasks-you understand context, ask smart questions, and identify ways to improve how work gets done. Tech-Savvy: You're fluent in Microsoft Office and embrace tools like SharePoint, Teams, Zoom, and AI platforms to streamline your work. Growth-Minded: You're ready to grow your career, and you're looking for a role that opens doors to broader opportunities. Polished Communicator: You present ideas clearly and professionally across all formats-whether refining a slide deck, sending executive emails, or facilitating meetings. Trusted & Discreet: You operate with a high level of confidentiality and sound judgment, especially when managing sensitive matters. Read, understand, and adhere to all corporate policies including policies related to HIPAA and its Privacy and Security Rules. The list of responsibilities is not intended to be all-inclusive and may be expanded to include other duties that management may deem necessary. Qualifications Required Qualifications/Experience: Bachelor's degree in any discipline OR consideration of professional years of related c-suite experience in lieu of degree. Expertise in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint, Teams, One Note). Experience coordinating virtual/hybrid events using tools like Zoom and Teams. Comfort with or interest in AI tools and workflow automation. Exceptional organizational, interpersonal, and multitasking skills. Regularly exercises tact, initiative, and sound judgment within established guidelines, supporting the executive team's objectives. This position may require up to 5% travel. Position is In-Office to Mclean, Virginia Headquarters. Why us? We are a team of experienced and caring leaders, clinicians, pioneering technologists, and industry professionals who come together to redefine expectations for the healthcare industry. State and federal healthcare agencies, providers, and employers turn to us as their vital partner to ensure better healthcare and improve health outcomes. We do this through our people. You will have meaningful work that genuinely improves people's lives across the country. We are a company that cares about our employees, and we give you the tools and encouragement you need to achieve the finest work of your career. Benefits Benefits are a key component of your rewards package. Our benefits are designed to provide you with additional protection, security, and support for both your career and your life away from work. Our benefits include comprehensive health plans, paid time off, retirement savings, corporate wellness, educational assistance, corporate discounts, and more. Thank You! We know your time is valuable and we thank you for applying for this position. Due to the high volume of applicants, only those who are chosen to advance in our interview process will be contacted. We sincerely appreciate your interest in Acentra Health and invite you to apply to future openings that may be of interest. Best of luck in your search! ~ The Acentra Health Talent Acquisition Team Visit us at ******************************** EEO AA M/F/Vet/Disability Acentra Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, status as a protected veteran or any other status protected by applicable Federal, State or Local law. Compensation The pay for this position is listed below. "Based on our compensation philosophy, an applicant's position placement in the pay range will depend on various considerations, such as years of applicable experience and skill level." Pay Range USD $35.58 - USD $47.00 /Hr.

The Ford Agency is now recruiting for a top-notch Executive Assistant with C-Suite support experience to support a busy Executive of a trade association located in downtown, DC. This is a busy role supporting a visible executive and is a great opportunity for an experienced EA with strong communication and project management skills. This is a hybrid role and an excellent environment with room for professional growth! Responsibilities Include: Maintain complex calendars and travel planning Prepare and proofread correspondence and other documents Plan and manage logistics for Board meetings and other leadership events Track email correspondence and identify key logistics Serve as Office Manager, ensuring smooth operations of the DC office Qualifications Include: 5 years' of demonstrated experience supporting C-Suite executives Expert Outlook scheduling skills, along with general MS Office proficiency Strong prioritization skills and the ability to anticipate and plan for scheduling disruptions Strong attention to detail, organization, and written and verbal communication skills Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation. The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients. To see more positions available through The Ford Agency, please check out our website at ********************

We are seeking candidates that are interested in part-time administrative work. You will be responsible for providing exceptional customer service by interacting with customers and staff, managing office supplies, and assisting with various administrative tasks. If you are a dynamic individual with problem-solving skills who is looking to grow their administrative skills in a professional office environment, apply today! Key Responsibilities: Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Legal Administrative Assistant: Provide rock-solid support to your legal professionals, attorneys and partners by managing calendars, preparing correspondence, travel booking and planning events. Receptionist: Interact with clients and internal staff using polished professionalism by phone, email, and in person. HR Support- experienced HR Coordinator to assist and support on HR projects including Recruiting, Benefits and HRIS. Why You'll Love Working Here: Competitive hourly rates. Opportunities to grow and learn from leaders in their industry. The chance to work in a fun and lively work environment. What We're Looking For: Experienced. You have prior administrative assistant or receptionist experience. Professional . You have strong written and verbal communications skills. Organized. You can juggle multiple tasks at once. Focused. You are highly adaptable and can work in a fast-paced environment. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

ACI is seeking an Administrative Assistant (AA) to provide the organizational support necessary to meet the needs of a high profile project. Job location is Washington DC. Duties include but not limited to: Data collection and processing in support of specific management systems. Manage flow of correspondence. Review, screen, control, maintain records, and coordinate responses on incoming correspondence. Edit and produce final copy of formal correspondence, correspondence summaries, briefings and reports. Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines. Assist in preparation of briefing charts and other presentation materials. Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies. Assist with official visitor arrangements. Oversee all office administrative functions. Draft as needed and maintain administrative procedures such as contact lists and shared calendars. Interface with other support services including internal and external organizational POCs. Requirements - 1-2 years' experience. Bachelors Degree is preferred. - Ability to work in a very fast paced organization. Multitasking is essential. - Strong proficiency in MS Word, Excel, Outlook, and PowerPoint - Pleasant, tactful and professional attitude and appearance - Excellent writing, editing, and proofreading skills - Must perform well under pressure and high workloads, and be able to communicate effectively. You must be a US CITIZEN - an active DoD Secret Security Clearance is preferred, however, ACI can obtain a clearance. Salary will be commensurate with experience. Aegis Corps, Inc. is a growing company and there may be opportunities for advancement. We have a generous benefits package including health, dental, and disability insurance, paid time off, 10 holidays, company provided life insurance and a 401K. Aegis Corps, Inc. is an Equal Opportunity Employer.

LHH is currently partnering with a nonprofit association in Washington, DC area to bring on an Administrative Assistant to support two senior partners. This is an ongoing temporary opportunity for the next 2+ months with potential to extend and will pay between $22-$25 per hour, based on experience. Responsilblites: Act as the welcoming front-facing representative for visitors and staff, cultivating a polished, professional, and inviting office atmosphere. Handle incoming communications through Microsoft Teams and oversee visitor traffic to ensure seamless coordination and a strong first impression. Maintain an orderly reception area while managing mail distribution, courier services, and incoming/outgoing packages. Stay attuned to the office calendar to support meetings, events, and daily operational needs. Deliver proactive administrative support to the Senior Vice President, Finance & Administration, including calendar oversight, meeting coordination, and scheduling. Arrange travel logistics and prepare and submit expense reports in a timely manner. Assist with project coordination and track priorities to support evolving business needs. Serve as the primary contact for office supplies and workroom management, ensuring inventory is well stocked and organized. Liaise with building management and vendors to address maintenance and service requests efficiently. Administer key fob access and oversee office opening and closing procedures. Qualifications & Experience 2+ years of experience in administration, facilities, or operations. Strong organizational skills with the ability to manage multiple priorities effectively. Professional communication and interpersonal skills; able to build positive relationships across the organization. Comfortable using Microsoft Office, Teams, and CRM systems. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

This position is responsible for performing general tasks for the Veterans Education and Employment Director, in support of their Commission, Committees and Division. ESSENTIAL FUNCTIONS: Office Administration: Serve as receptionist Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment Screen phone calls, redirect calls, and take messages Receive deliveries; sort and distribute incoming mail Organize and schedule meetings and appointments Maintain calendars and invitations Maintain contact lists Coordinate on-site, virtual and other meetings/events Produce and distribute correspondence, such as memos, letters, emails, invoices, reports and other correspondence Prepare, dispatch and archive correspondence and meeting minutes Assist in the preparation of regularly scheduled reports Create and maintain filing systems, both electronic and physical Process citations and certificates Manage accounts and perform bookkeeping Order office supplies; create purchase requests Prepare the monthly credit card and travel expense reports Distribute payroll and payable checks Prepare and facilitate IT equipment and help desk requests Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintain office supplies inventory Determine inventory level; anticipate needs; place orders; and verify receipt of purchases Ship brochures/pamphlets Travel Arrangements: Coordinate airline, hotel and other required reservations Prepare travel requests Events (National Convention, Washington Conference, Spring/Fall Meetings): Prepare invitations, agenda, reports, etc., in connection with events Arrange logistics (transportation, on-site points of contact, schedule, etc.) Communicate with participants to coordinate details and gather required information Travel in support of the organization, as required Perform other duties as assigned. Reports directly to Director Education/Technical Knowledge: High school diploma or equivalent; college degree preferred Additional Skills Needed: Proficient in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Teams, etc.) Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills Experience: 3 years up to 5 years Supervision of Others: This position involves no responsibility of authority for the direction of others. Problem Solving: Involves the evaluation, refining and improving of concepts and practices or the trying out of developments and ideas of others. Impact of Decisions: Work involves opportunities for judgmental errors which would result in substantial added cost or reduced efficiency within and between functional units until corrected- usually requires longer time. Internal and Public Contacts: Inside the organization, which require the routine exchange of information or simple factual data. Outside contacts are routine and/or negligible. Physical Factors and Working Conditions: Physical demands of the position are those, which require manual dexterity for typing/word, processing. The employee is regularly required to talk and hear. The employee frequently is required to stand; walk; sit; use hands to fingers; and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus. Working conditions are within a well-lighted area with air conditioning. Must be able to travel occasionally. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands of the job.

This position performs advance-level clerical, administrative and related work as required by the Organizing and Field Services Department and its staff. It requires good writing skills, attention to detail and discretion. This position manages and coordinates several projects simultaneously and handles confidential and time sensitive documents. DUTIES: Performs and completes special projects in an effective and timely manner. Creates/produces tables, documents, reports and charts. Maintains and prepares statistical information and complex reports. Prepares correspondence, queries, reports and other office forms, from draft to final form. Pays close attention to details, as well as grammar and punctuation. Routes final correspondence. Processes information by comparing, calculating and/or transferring information to other data sources and ensures accuracy of data transfer. Prepares and processes invoices for payment according to the approved budget and guidelines. Prepares EAFs and APTs for payment. Acquire checks. Maintains budget records. Copies, mails, logs information and files. Supports all OFS programs, meetings, committees, conferences and conventions. Assists in the coordination of logistics for meetings and conferences. Prepares and processes travel authorizations, leave requests and expense reports for department staff, as well as non-staff. Creates and maintains filing systems for various activities. Sort, store and retrieve information as needed. Schedules appointments, conference calls and meetings. Assists with the facilitation of web meetings. Takes notes as assigned. Manages distribution of mail. Regularly checks fax machines for documents. Orders and maintains supply levels for the department. Updates directories, departmental databases and committee lists. Answers incoming calls for the department, screens calls, routes calls or takes and delivers messages. Places calls as requested. Handles routine requests for information. Performs other related duties as assigned. REQUIREMENTS: Education & Experience: High school graduate or equivalent with a minimum of five (5) years of office experience plus general knowledge of office and organizational procedures or an equivalent combination of education and experience which provides the following knowledge, skills and abilities. Skills: High level proficiency in MS Office Suite, especially Excel, MS Access, as well as other databases and software programs. Ability to use MS Outlook, including the calendar program, and perform accurate data entry into databases. Excellent knowledge of office and organizational procedures. Must be able to independently complete assignments and work under pressure to meet tight schedules. Sufficient written and oral communication skills to exchange routine information. Strong ability to proofread documents and compose correspondence. Communication skills sufficient to exchange routine information. Ability to establish and maintain effective working relationships. Ability to comminucate in Spanish is desired AFSCME is an equal opportunity employer, and, as such, does not discriminate an employee or applicant on the basis of race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.

We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. Today, we are the most trusted buyers of diamonds, fine jewelry, and luxury watches on the planet. We are a global group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical and reception duties. What You'll Do Manage client appointments and submission pipeline using software platforms Receive and initiate client calls, answering any questions clients may have or helping clients with anything related to their appointments at all of our US offices Follow up with clients via phone, text, and e-mail Greet clients with a friendly and positive attitude, check in, escort the client to buyer's room, offer refreshments Update data from appointments and submissions, including personal and purchase information Collaborate daily with the full Client Services Team to ensure clients and prospective clients have the best experience throughout their entire journey (pre and post-appointment) Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong and kind communicator with professional direct verbal & written skills Ability to work cross-functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and the ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and willing to take full ownership over Seller Support What You Have One year of admin experience required, luxury goods industry or consumer goods industry preferred Bachelor's or Associate degree - preferred Previous diamond and jewelry experience - preferred Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail-oriented, and customer-focused Proficient in Microsoft Office applications, especially Excel Ability to work in Bethesda, MD Monday through Friday from 9 AM-6 PM What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision, and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks, and so much more!

This Nonprofit Organization is in the higher education community offers career growth and advancement opportunities in a friendly environment while learning the basics of a public service organization. The Enrollment Analyst is responsible for timely and accurate processing of information and serving as the liaison between the department and external clients. You will perform administrative and operational support tasks that may include: processing and filing documents, maintaining databases, and assisting users with account access. In an effort to ensure positive experiences for all clients, the incumbent will correspond with, and offer assistance to internal and external clients. Responsibilities of Data Entry Assistant: Provide exceptional customer service to clients Support clients with file and data inquiries such as file errors and warnings, updating inaccurate data, submission schedules, etc. Process and analyze data files to ensure they meet organizational data integrity standards and compliance reporting requirements, as appropriate. Provide critical feedback on the new hire learning and development program. Participate in department meetings, trainings, and other formal and informal events. Collaborate with the Audit Resource Center and department leadership on escalations and support calls. Answer inbound inquiries using multiple communication channels (email, phone, etc.) and thoroughly document details in Salesforce. Effectively communicate with internal and external customers to ensure complete, accurate, and timely responses/resolution. Demonstrate openness to new perspectives and ideas. Build trust with internal and external stakeholders by demonstrating consistency between words and actions. Qualifications for Data Entry Assistant: Some college, or an equivalent combination of education and experience, including through military service will be considered. 0-2 years of experience in customer service or client management. Competency with computer skills (e.g., for database, web applications, and email). Experience working with Microsoft Office Suite (with a focus on Outlook and Excel). Strong critical thinking and active listening skills. Strong verbal and written communication skills. Demonstrated ability to adapt to changing priorities and procedures. Must live within a commutable distance to Herndon, VA Additional Desired Requirements: Bilingual (Spanish). Undergraduate degree. Experience: With the student loan industry, higher education industry, and/or web order management. Working with data, and/or reviewing and analyzing large volumes of data. With Salesforce ServiceCloud. Strong interpersonal skills. Demonstrated ability to remain poised under pressure and work effectively on teams.

Forrest Solutions is seeking a Full-Time Mobile Associate to provide on-site support and coverage across multiple client locations in the Washington, DC market, including Washington, DC, Northern Virginia, and Baltimore, MD. This role is ideal for a customer-focused professional with strong copy/print and imaging experience who thrives in a fast-paced, service-oriented environment. Key Responsibilities Execute all daily activities in accordance with Forrest Solutions' Standard Operating Procedures, policies, and guidelines Deliver exceptional customer service and maintain a professional, friendly, and cooperative attitude at all times Greet and assist customers promptly, ensuring a clean, productive, and welcoming workspace Provide copy, print, and imaging services, including: Binding, hole punching, stapling, and basic copier maintenance CD/DVD reproduction and imaging requests Perform quality control checks on all output (files, images, and printed materials) Manage projects both on-site and through off-site production centers Complete job tickets with minimal instruction and independently schedule jobs based on size and complexity Troubleshoot equipment issues, clear jams, and perform key operator preventative maintenance Monitor supply levels, order materials as needed, and maintain equipment usage logs Assist other departments (Mail Center, Reception, Hospitality, Records) as needed Maintain confidentiality and security of all client information Adapt quickly to changing priorities in a high-volume production environment Qualifications High school diploma or equivalent (college degree preferred) Prior copy/imaging experience required Experience with PCs, servers, scanners, printers, and multifunction devices (MFDs) Proficiency with Microsoft Office products Strong written and verbal communication skills Excellent attention to detail and ability to work efficiently under pressure Ability to multitask, prioritize, and meet deadlines in a dynamic environment Strong problem-solving skills and sound judgment Team-oriented mindset with the ability to build positive working relationships Ability to lift up to 50 lbs Flexible, dependable, and committed to delivering added value to clients What We're Looking For A positive, adaptable professional who thrives in a fast-paced setting Someone who takes pride in quality work and exceptional customer care A clear thinker who can analyze situations, strategize solutions, and follow through Why Join Forrest Solutions? Opportunity to work across diverse, professional client environments Be part of a supportive, service-driven team Gain experience in a dynamic, client-facing role with growth potential All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or status as a protected veteran.

As the Executive Administrative Assistant at AIR Communities, you will be the right-hand person to our Executive Vice President of East Property Operations and play a pivotal role in providing comprehensive support to the EVP. This role will require Administrative Assistant, Executive, Administrative, Personal Assistant, Office Manager, Property Management, Business Services, Support

This position provides advance-level clerical, administrative support and related work as required for the Political Action Department (including supporting the Director, Associate and Assistant Directors, Administrative Assistant, and Field Support Staff). This position requires excellent communication skills, attention to detail, good judgment, and discretion. Duties include budget development and tracking, conference/meeting planning, scheduling, and other office administrative support. Duties: Office support tasks including sorting and delivering mail, answering department main phone line, scanning, copying, electronic filing, office supply ordering, payment and purchase order processing, processing staff time off and business card requests. Edit, format, and distribute department communication from the department's management team to internal and external distribution lists. Update department staff contact materials and email groups. Maintain the Affiliate Political and Legislative Directors contact list. Create online survey forms. Act as a backup to the Administrative Assistant. Assist management and staff with travel authorizations, travel arrangements, and expense reporting. Support calendar and scheduling for management team to include in person and virtual meetings via Teams, Zoom, and other similar technology. Assist with logistics, supplies, and creation of materials for meetings and conferences. Assist with training new staff and apprentices on calendar coordination, travel and advance forms, time and attendance submission, and other office procedures. Assist with training and meeting coordination with department managers and staff. Maintain tracking spreadsheets for department budgets, contracts, off-site storage, and staff completion for various yearly reports. Provide administrative/organizational support for the department's "Get Out the Vote" (GOTV) activity and other major department efforts. Perform other related duties as assigned. Requirements: Education and Experience High school graduate or equivalent and a minimum of (5) five years of office experience plus general knowledge of office and organizational procedures or any equivalent combination of education and experience which provides the required knowledge, skills and abilities. Skills Requirements: High level proficiency in MS Office Suite (Outlook, Word, Excel and PowerPoint) and MS OneDrive/SharePoint. Excellent knowledge of office and organizational procedures. Basic knowledge of office equipment such as reproduction and telephones. Must be able to independently complete assignments and work under pressure to meet tight schedules. Strong ability to proofread documents and compose correspondence. Strong written and oral communication skills. Travel & Work hours Overtime and travel may be required. AFSCME is an equal opportunity employer, and, as such, does not discriminate an employee or applicant on the basis of race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.