Administrative Assistant Jobs in Waltham, MA
- 2,124 JobsADMINISTRATIVE ASSISTANT
for a beautifully located elderly/affordable housing property in Lynn, MA. However, they are indicative of the type of activities normally performed by the administrative assistant. $38k-50k yearly est.2d agoAdministrative Sales Support
Also, provide full administrative support to the managers with the maintenance of the showroom appearance. Purpose: We are looking for an experienced Administrative Sales Support to join our sales team. The successful candidate will provide full administrative support to the sales team and help ensure the efficient operation of the showroom. $39k-61k yearly est.1d agoAdministrative Assistant
FirstPro is now accepting resumes for an Administrative Assistant position based in Waltham, MA. $36k-44k yearly est.2d agoExecutive Assistant
Serves as the primary point of contact and dedicated administrative resource for the President and CEO. Functions as Clerk of the Corporation for Assabet Valley Bancorp. Provides administrative support to the President and CEO including maintaining the executive's calendar, drafting correspondence, completing expense reports, and scheduling and planning meetings and events. Primary Responsibilities: Performs any functions necessary, within scope of authority and expertise, to provide the highest level of service and responsiveness to customers: Serves as primary administrative support resource for the President and CEO of the organization. Drafting, editing and assembling correspondence, maintaining the executive's calendar, booking travel arrangements, preparing and assembling meeting agendas. Functions as the primary point of contact for both internal and external parties to the President and CEO. Serves as the liaison between the President and CEO and the Board of Directors. Coordinates meetings and events including Board of Directors and Board Sub-committees, strategic planning, and Corporator meetings. Serves as the Clerk of Assabet Valley Bancorp. Records minutes for Board of Director, sub-committee, Trustee and Corporator meetings as necessary. Maintains official records. Maintains library of official bank policies and Board charters, coordinating review and approval by both required management and the Board of Directors or Board sub-committees as necessary. Serves as primary resource to assemble and publish Board of Director meeting packages to the meeting portal. Collaborates with HR team to process director payments and compensation. Creates and administers director surveys. Coordinates internal and external education and training for directors. Serves as the Clerk of the Charitable Foundation, taking meeting minutes and serving as the keeper of official foundation records. Coordinates donation and charitable contribution requests from community organizations. Assembles and organizes Charitable Foundation meeting materials. Manages distribution of bank-owned event tickets to management for usage in business development efforts. Other Responsibilities: Performs other related and unrelated duties as may be required. Requirements: Associate degree or an equivalent combination of professional and academic experience. Five years of executive level administrative experience, preferably within a banking environment. Strong verbal communication skills allowing the incumbent to communicate effectively with all constituencies including directors, senior executives, regulatory agency representatives, customers, and community partners. Advanced written communication skills, allowing the incumbent to record complex meeting minutes, compose executive level correspondence, and assemble executive level presentation materials efficiently and accurately. Extremely organized, able to prioritize various responsibilities and projects with minimal supervision. Facility with data and how to translate raw data into visual representations for presentation and communication to a variety of constituents. Knowledge of Board of Director and Corporate Secretary functions. Advanced computing skills including the MS Office suite of applications, CRM and database applications. Experience handling highly confidential and sensitive information with the utmost of discretion. Avidia Bank is an Equal Opportunity Employer/Veterans/Disabled Member FDIC/DIF PM21 PI218603323 $49k-71k yearly est.14h agoPersonal Assistant to the CEO
The Boston Office of Knovva Academy is looking for a Knovva Academy is a passionate work environment with an international atmosphere and a welcoming staff. Knovva Academy is an international education organization committed to the enhancement of educational quality and opportunity for youth around the world. is a full-time position based in Knovva Academy's office in Boston. The Personal Assistant to the CEO Personal Assistant to the CEO $56k-88k yearly est.14h agoAdministrative Assistant Part-Time
The Administrative Assistant will provide office management duties for Lumicell's Newton, MA headquarters and may also provide executive/leadership administrative support when needed. Lumicell is seeking a highly motivated Administrative Assistant to work in a dynamic, fast-paced start-up environment on a combination drug-device product. Note that this role is part time (~20 hours per week) and will need to be onsite at our Newton, MA headquarters. Lumicell has developed a breakthrough surgical guidance technology platform consisting of a proprietary drug that is activated by the tumor micro-environment, a custom fluoroscope that allows a surgeon to visualize activated drug, and a software system that gives a real-time prediction of tissue likely to be cancerous. $36k-47k yearly est.2d agoAdministrative Assistant
***Local candidates only, this is on-site in Boston 40 hours per week including every other weekend*** $36k-47k yearly est.2d agoResearch and Administrative Assistant
Complete the ID's expense reporting and other related filings and duties. Organize and manage the ID's files, coordinating with the existing office filing and data management systems, with the goal of significantly increasing efficiency. This particular part-time arrangement would be a strong fit for a student, parent of a young child or school-age children, those re-entering the workforce and others who need or want to work but do not wish to wo The position of Research and Administrative Assistant is part-time (estimated 20 - 30 hours per week) with set core in-office hours every day of the work week (Monday - Friday) that can be determined in conjunction with the ID. Act as liaison between the ID and others, including interacting with operations in India. Support and troubleshoot the ID's computer issues, both software (e.g. Microsoft Office) and hardware (e.g. mobile phone, printers), including spending time working with ID to develop his higher functional usage of software programs. The Research and Administrative Assistant must be invested in building a strong working relationship with S3IDF's ID. The Research and Administrative Assistant must appreciate the importance and value of task-driven support and gain satisfaction from assisting others. The Small-Scale Sustainable Infrastructure Development Fund, Inc. (S3IDF) (www.S3IDF.org) is a Cambridge, Massachusetts-based international nonprofit organization that invests in high impact early-stage startups and supports micro-enterprises to protect the environment and improve lives and livelihoods in underserved communities in India. S3IDF is seeking a part-time Research and Administrative Assistant for S3IDF's Founder and Innovation Director (ID) with additional organizational and office management duties. $36k-47k yearly est.2d agoOffice Cleaning Associate I
Rochester Electronics is hiring immediately for an Office Cleaning Associate! At Rochester Electronics, we mean it! At Rochester Electronics, we create an excellent employee experience focused on value, performance, motivation, recognition, and career growth. This Office Cleaning Associate is responsible for maintaining work areas, offices, and buildings clean and orderly by using janitorial supplies, removing waste, and performing special cleaning projects as assigned. For the last 40 years, Rochester Electronics, in partnership with over 70 leading semiconductor manufacturers, has provided our valued customers with a continuous source of critical semiconductors. Rochester Electronics is committed to a culturally diverse workforce. $27k-33k yearly est.2d agoAdministrative Assistant
Dakota Tax Services is a boutique family office firm located in Boston's Back Bay. We are looking for a full time administrative assistant. $36k-47k yearly est.2d agoAdministrative Assistant
Our client, an Insurance company located in Andover, MA is seeking an Administrative Assistant to join their team on a temporary to permanent basis. $21 hourly2d agoHealthcare Administrative Assistant - Hybrid!
Our client, a major Boston Must be willing to commute to the Boston area 3 days a week $45k-50k yearly2d agoAdministrative Assistant
Administrative Assistant needed for two VP's in Regulatory Affairs for a local pharmaceutical company. Onsite in Bedford, MA 3 days per week. $32-37 hourly2d agoAdministrative Assistant - Pharmacy
Reporting to the Director of Pharmacy Services, assists the Director with the operations and administration of a major department at Emerson Hospital. $40k-49k yearly est.60d+ agoAdministrative Assistant II (Research Division)
The Administrative Assistant II will support efforts to keep all Research Division activities functioning smoothly by participating in Division-wide efforts. The Administrative Assistant II, under moderate supervision, with intermediate to advanced proficiency, will provide administrative assistance and support to faculty members of the Integrative Physiology and Metabolism and Islet Cell & Regenerative Biology departments, Junior Faculty in the Research Division, the Manager of Administrative Services, and respective lab personnel. The Administrative Assistant must be able to rely on instructions and pre-established guidelines to perform various functions of the job and address urgent issues with minimal supervision. Act as liaison with departments such as Human Resources, Office of Sponsored Research, Fiscal and other Research Divisions within Joslin Diabetes Center. $36k-47k yearly est.3d agoExecutive Assistant
We are an early stage biotechnology firm in the clinical trial phase, looking for an experienced Executive Assistant to support our newly hired Chief Human Resources Officer. $49k-71k yearly est.2d agoAdministrative Assistant
3+ month contract Onsite in Boston, MA Vaccination Requirements: M ust be vaccinated against covid Must Haves :0-1 years of related experience Job Summary/Description: Provides administrative support for the department Involves extensive interaction with diverse populations including the public, visitors, patients and families, and providers Answers and screens telephone calls Takes accurate messages or directs call to appropriate person Greets and directs patients/families, visitors and staff Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority Types and prepares correspondence and documents according to quality standards Proofreads and edits materials for grammar, punctuation and spelling Drafts routine correspondence Compiles and distributes reports and other information as needed Schedules appointments and meetings and maintains calendars and schedules for assigned staff Assists in preparation for conferences, seminars and other department sponsored programs or events Receives, records and prepares related materials and performs other related duties as assigned Provides positive and effective customer service that supports the operations of the department and medical center $36k-47k yearly est.2d agoExecutive Assistant to CHRO
Our client, a Boston-based pharmaceutical company, is seeking an Executive Assistant to provide executive support to the CHRO and administrative support to the HR team! Executive Assistant to CHRO to $125K- Work in Pharmaceuticals! $125k yearly2d agoExecutive Assistant up to 130k
Strong organizational skills with the ability to multitask and prioritize work effectively in a fast-paced environment. With a strong reputation and extensive experience in the financial industry, we provide exceptional investment management services to a diverse client base. Client is a leading investment firm based in downtown Boston. The Executive Assistant will play a crucial role in ensuring the smooth functioning of our investment firm by managing day-to-day operations, coordinating schedules, handling confidential information, and facilitating effective communication within the organization. Proven experience as an Executive Assistant or in a similar administrative role, preferably in the financial or investment industry. Exceptional attention to detail and the ability to maintain a high level of accuracy while handling confidential information. Excellent communication skills, both written and verbal, with the ability to interact professionally at all levels within the organization. Assist with the planning and execution of company events, conferences, and team-building activities. We are currently seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. $49k-71k yearly est.2d agoAdministrative Sales Support
Purpose: We are looking for an experienced Administrative Sales Support to join our sales team. Also, provide full administrative support to the managers with the maintenance of the showroom appearance. The successful candidate will provide full administrative support to the sales team and help ensure the efficient operation of the showroom. $39k-61k yearly est.2d ago
Learn More About Administrative Assistant Jobs
How much does an Administrative Assistant earn in Waltham, MA?
The average administrative assistant in Waltham, MA earns between $32,000 and $53,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.
What is the job market like for administrative assistants in Waltham, MA?
The job market is good for administrative assistants in Waltham, MA. The number of administrative assistant jobs have grown by 260% in the last year. Right now there are currently 2,754 administrative assistant jobs available in Waltham, MA.
Active Administrative Assistants Job Openings By Month
| Year | Month | Number of Administrative Assistant Jobs |
|---|---|---|
| 2022 | May | 2,754 |
| 2022 | April | 2,832 |
| 2022 | March | 2,911 |
| 2022 | February | 965 |
| 2022 | January | 1,729 |
| 2021 | December | 1,450 |
| 2021 | November | 1,619 |
| 2021 | October | 1,373 |
| 2021 | September | 1,074 |
| 2021 | August | 1,326 |
| 2021 | July | 815 |
| 2021 | June | 788 |
| 2021 | May | 766 |
| 2021 | April | 718 |
You can compare the number of available jobs in Waltham to the number of administrative assistant jobs in surrounding cities.
Active Administrative Assistant Jobs In Nearby Cities
| Nearby City | Jobs In Nearby City | Jobs in Waltham | Difference |
|---|---|---|---|
| Arlington, MA | 2,146 | 2,754 | 608 |
| Boston, MA | 2,183 | 2,754 | 571 |
| Brockton, MA | 2,009 | 2,754 | 745 |
| Brookline, MA | 2,182 | 2,754 | 572 |
| Cambridge, MA | 2,183 | 2,754 | 571 |
What are the biggest employers of Administrative Assistants in Waltham, MA?
The biggest employers of Administrative Assistants in Waltham, MA are:
- Beth Israel Lahey Health
- Massachusetts Institute of Technology
- Partners Healthcare Group
- M.I.T. International, Inc.
- Harvard University
- Randstad North America, Inc.
- Brigham and Women's Hospital
- Connexion Systems & Engineering, Inc.
- Mathnasium
- Advocates
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