Administrative assistant jobs in Washington

WHO ARE WE: Founded in 2011, Timberlane Partners is one of the most active Seattle-based real estate investment, development, and asset management companies specializing in multifamily real estate. Led by an experienced team, Timberlane has successfully acquired and developed over $1 billion of real estate assets throughout the West Coast and Mountain West. We pride ourselves on our disciplined, entrepreneurial approach, fostering long-term partnerships, and consistently delivering outstanding risk-adjusted returns. We are seeking a candidate with the ambition to scale aggressively. ABOUT THIS POSITION: The Executive Assistant plays a pivotal role in supporting the Principals through strategic administrative partnership and operational excellence. Reporting to the Chief of Staff or Director of Operations, this role sits at the intersection of executive operations, time management, and organizational flow. This individual demonstrates ownership, courage, and constructive assertiveness-not just supporting the Principals, but driving accountability and follow-through. The Executive Assistant is responsible for ensuring the Principals' time, focus, and priorities are optimized, while overseeing calendar, travel, workflow, and communication management with precision and discretion. Job Title: Executive Assistant Job Type: Full-time Location: Seattle, WA (Hybrid - minimum 4 days/week in office) Reports to: Chief of Staff or Director of Operations Company: Timberlane Partners KEY RESPONSIBILITIES: Manage and protect the Principals' calendar to ensure alignment with strategic goals, priorities, and commitments. Proactively manage email communications, where appropriate, to streamline correspondence and reduce inbox time for the Principals. Organize and prepare for meetings by gathering materials, coordinating logistics, and ensuring follow-up actions are tracked and completed. Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and itineraries. Handle correspondence and documentation, including printing, mailing, copying, and filing with accuracy and confidentiality. Maintain comprehensive and organized records to ensure timely access to information and institutional continuity. Support operational improvements by identifying opportunities to refine systems, enhance efficiency, and strengthen internal processes. QUALIFICATIONS: Excellent written and verbal skills 5+ years EA experience with senior executives Strong time management skills Ability to maintain strict confidentiality Proficiency with Office365 applications and Asana Excellent interpersonal skills and ability to engage with senior level clients Ability to thrive in a fast paced environment Drive and passion Familiarity with the real estate industry a plus COMPENSATION: Full-time, salaried position, $75,000-$95,000 annually plus merit based annual discretionary bonus Employer-paid premiums for medical, dental, and vision coverage Health Care and Dependent Care Flexible Spending Accounts Employer-paid life insurance Long-term disability insurance Employee Assistance Program 401(k) plan with employer-matched of up to 4%: 100% of the first 3% contributed, 50% of the next 2% 20 days of paid time off (PTO) 10 paid holidays Professional development opportunities APPLICATION PROCESS: Once you've submitted your resume via LinkedIn, please prepare a brief cover letter outlining the three main reasons you're excited about this role. This can be emailed to ****************************. Timberlane is committed to a diverse and inclusive staff. We are interested in hearing from people who can work with diverse communities. Candidates of all backgrounds are strongly encouraged to apply.

A.I.S., Inc. (AIS) is a national scientific services firm supporting maritime activities requiring certification of compliance with environmental regulations as well as collecting data for use by Federal, State, Municipal, and other government agencies along the US coastline. AIS is looking for an Administrative Assistant to support the Alaska Fisheries Science Center's North Pacific Observer Program (NPOP). Primary Function: The Administrative Assistant will work from the Seattle field office and report to the Program Manager. The successful candidate will support field and management staff working under the NPOP contract for the Alaska Fisheries Science Center. They will assist with reports and file management for other AIS contracts as needed. Duties/Responsibilities: * Track and reconcile observer hotel stays and charges. * Track and ensure observer certification requirements are up to date. (CPR/First Aid, physicals, REAL ID's, contact info, and observer certification) * Track gear inventory in Seattle and Alaska offices. Order more gear and repair gear under the direction of the manager. Issue gear to observers. * Contacting inactive and active employees about scheduling work deployments according to field effort needs. * Enroll observers into appropriate training/briefings under the direction of the manager by completing briefing forms and registration packets. * Create AIS Orientation schedules for observers in training for Manager review. Send meeting notifications to observers. Participate in meetings as requested. * Facilitating the delivery and replacement of equipment and personal items that might be lost or damaged during deployment. * Conduct Blakeley House Orientation and Tour for new employees. Assist in maintaining property, and keeping house stocked with supplies. * Receiving calls in support of ODDS, updating the observer tracker, and other relevant work products. * Forwarding the field phone as necessary. Updating Ring Central call rules per the Call Center schedule created by the Manager. * Completion of daily, weekly, and monthly tasks and reports. This includes data quality scores for observers that received an NMFS evaluation. * Provide transportation to observers in Seattle. * Assist with other reports and tracking as needed. Compensation: Candidates will be paid an hourly rate to be negotiated, and total compensation will vary depending on candidates' depth of experience. This is a full-time position. AIS benefits package includes health and dental insurance, vacation, sick and holiday benefits. Minimum Qualifications: * Bachelor's degree * 1-2 years Administrative Assistant Experience * Attention to detail * Organizational Skills * Proficient in Microsoft Suite Preferred Qualifications: * Bachelor's degree in science related field * 2+ years Administrative Assistant experience * Experience deploying on commercial fishing vessels as an Observer Travel: * No Travel Anticipated. Location: * 3216 NE 45th Place, Suite 106, Seattle, WA 98105 Contact: If you would like to apply for this exciting new opening, please visit our Careers Page to submit the required information: * Resume * Cover letter detailing relevant experience. * 3 professional references (name, email address and phone number) All documents must be submitted for your application to be considered. If you have any questions pertaining to this opening, please reach out to our Talent Team or call ************. An Equal Opportunity Employer It is the policy of A.I.S. to recruit, hire, train, promote, transfer and compensate our employees and provide all other conditions of employment including Company sponsored events without regard to race, color, creed, religion, national origin, age, sex, gender identity, genetic information, marital status, lawful alien status, sexual orientation, physical or mental disability, citizenship status, veteran status or any other status protected by applicable law. Must be able to work in the U.S. • VEVRAA Federal Contractor • Request Priority Protected Veteran Referrals • Equal Opportunity Employer

DSHS Assistant Secretary, Behavioral Health and Habilitation Administration About the Role Every day, the Behavioral Health and Habilitation Administration (BHHA) staff deliver care and safety in Washington's most complex behavioral health and habilitation settings, from state hospitals to secure community facilities. Behind every program are Washingtonians whose recovery, dignity, and well-being depend on us. The Assistant Secretary reports directly to the Secretary of DSHS and leads one of the state's largest 24/7 systems, overseeing state hospitals, forensic services, secure commitment facilities, and habilitation programs. Because these facilities operate around the clock, the Assistant Secretary carries on-call responsibility, providing visible, decisive leadership whenever critical issues arise. With nearly 8,000 staff and a biennial budget of $2.7 billion, the Assistant Secretary must bring both operational discipline and cultural leadership to ensure stability, accountability, and trust across the system. What Success Looks Like * Clear crisis management protocols are in place and consistently applied. * Visible cultural progress is underway, with staff reporting stronger trust and accountability. * Headquarters and field operations are aligned, with silos broken down and communication strengthened. * The Secretary and leadership team count on this role as a trusted advisor, someone who brings solutions forward and anticipates risks and opportunities. * BHHA's leadership is recognized by labor, tribal, and community leaders as credible, transparent, and collaborative. The Type of Leadership DSHS Needs * Calm and decisive in crisis, with the judgment to act quickly and the composure to inspire confidence. * Inclusive and unifying, able to bridge divides and bring diverse voices into shared purpose. * Strategic and forward-looking, balancing immediate operational demands with long-term system transformation. * Authentic and transparent, modeling accountability and trust in every interaction. Key Priorities * Strengthen Operational Stability and Crisis Readiness- Ensure BHHA's 24/7 facilities are prepared to manage high-stakes incidents and safety concerns with consistency and confidence. This role carries on-call responsibility, requiring sound judgment and visible leadership at all hours. * Lead Cultural Renewal- Build a respectful, accountable culture by addressing workplace concerns directly, strengthening engagement, and increasing leadership visibility. Model the values of trust, inclusion, and transparency to unify a large, mission-driven workforce. * Reconnect Headquarters and Field- Break down silos and foster alignment between headquarters and field operations. Strengthen communication, build shared goals, and create a sense of unity across diverse service areas. * Build Executive Presence and Strategic Influence- Represent BHHA with clarity and confidence in legislative, external, and senior-level forums. Work in close partnership with communications teams, agency leaders, and external partners to align messaging, elevate BHHA's external presence, and project a strong, consistent voice. Provide timely, solution-focused briefings to the Secretary and DSHS leadership on emerging priorities, risks, and opportunities. Competencies and Leadership Capabilities * Executive Leadership in Complex Systems * Crisis Management and Decision Making * Organizational Change and Culture Building * Strategic Communication and Influence * Political and Stakeholder Acumen * Collaboration and Partnership * Operational and Financial Stewardship Education: A bachelor's degree in Public Administration, Business Administration, Public Health, Social Services, Health and Human Services, or related fields is preferred but not required. Why Apply for This Role This is more than an executive role, it's a chance to shape statewide policy, influence national conversations and represent BHHA with clarity and confidence before legislators, tribal partners, and community leaders. At this defining moment, your leadership will not only stabilize crisis-prone systems but also elevate BHHA's voice and rebuild a culture rooted in respect and resilience. This is your opportunity to leave a legacy, strengthening systems and transforming lives across Washington State. Application Process Applications will be accepted through January 11th, 2026, at 5:00 p.m. Pacific Time. Please email a resume and cover letter to ***********************, highlighting your interest in the role and the competencies and leadership capabilities outlined in this profile. To learn more about DSHS and the Assistant Secretary role, please review the Executive Brochure. The Department of Social and Health Services' (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency's vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security. Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle. Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at **************. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or **************.

We are looking for a detail-oriented and proactive Project Assistant to support our Seattle office. This role involves overseeing project setup, managing financial tracking, and liaising with both internal and external stakeholders, including corporate and client accounting teams. The ideal candidate is skilled in time management, can handle multiple priorities, and excels at identifying and solving issues to keep projects on track. Responsibilities Budget Monitoring: Assist with tracking budgets and controlling project costs. Billing and Invoicing: Support billing, calculate applicable taxes, review invoices, and manage A/R and WIP reserves. Contract Review: Work with General Counsel to review client contracts and related agreements, ensuring proper contract/insurance documentation. Project Setup: Enter and maintain project data in BST and Project Setup Portal, including staffing, rate changes, and amendments. Communication: Act as a central point of contact for project updates and correspondence, both internally and externally. Meeting Coordination: Schedule and confirm meetings with clients, subconsultants, and vendors; prepare and distribute meeting documentation. Project Management Support: Assist in maintaining project management plans, conduct weekly project reviews, and ensure action items are followed up. Subcontractor Coordination: Prepare subconsultant agreements and track insurance certificates and payment statuses. Reporting: Prepare reports, charts, and spreadsheets as needed, and assist with the preparation of write-off and variance memos. Webinars & Presentations: Set up and manage webinars, as well as presentation software for client meetings. General Office Support: Assist with local office support activities and other duties as assigned. Qualifications Bachelor's degree or equivalent experience, with a minimum of 5 years of relevant experience in project assistance, accounting, contract administration, or executive support within an engineering or professional services firm. Familiarity with project management tools (e.g., Excel, PlanTrax) is a plus. Proficiency in Microsoft Office, Adobe Acrobat, accounting software (BST10 preferred), MS Project, and Crystal Reports. Strong communication skills, both written and verbal, with the ability to interact professionally at all levels. Ability to work independently and as part of a team, collaborating with Project Managers, Finance, and other departments. Knowledge of project management methodologies and the ability to follow established procedures and guidelines. Kennedy Jenks supports a healthy work-life balance and utilizes a hybrid model of home and office work, with a minimum of two days per week in the office. This approach empowers our people to thrive, collaborate, and achieve their full potential. Hourly pay rate for this position is anticipated to be $30.00 to $40.00 per hour and will vary based upon education, experience, qualifications, licensure/certifications and geographic location. Benefits summary: Medical, dental, vision, life and disability insurance, 401k, bonus opportunities, tuition reimbursement, professional registration support, a competitive PTO and holiday plan, and other benefits and programs. #LI-Hybrid

Join Our Team as an Administrative/Accounting Assistant Public Safety! Are you detail-oriented, organized, and skilled in supporting complex administrative operations? The Town of Brookline is seeking an experienced Administrative/Accounting Assistant to support operations in our Public Safety Business Office. This position plays a key role in managing payroll, purchasing, and accounts receivable functions for both the police and fire departments. The Administrative/Accounting Assistant performs a range of clerical and technical tasks to ensure accuracy and efficiency in daily operations. Responsibilities include data collection and entry, maintaining records, and assisting with the complete payroll cycle. Why Join Us? As part of the Town of Brookline s team, you'll have the opportunity to support the vital operations of our public safety departments. We offer a competitive hourly rate ranging from $30.06- $31.33. This position includes vacation and sick time, 13 public holidays, personal days, and excellent health and retirement benefits. You'll gain valuable experience in payroll, purchasing, and accounts receivable functions, working alongside dedicated professionals committed to public safety. Key Responsibilities: Payroll: Manage payroll functions for police and fire personnel, including data entry, verification, and processing of overtime, court time, and other compensations. Maintain personnel records and assist with new hire onboarding. Purchasing: Provide administrative support for the purchase order process, maintain inventory, and ensure accuracy in requisitions and purchase orders. Accounts Receivable and General Billing: Process incoming checks, reconcile invoices, manage delinquent accounts, and support the accounts receivable process. Accounts Payable: Administer the accounts payable process, ensure proper approval and coding of invoices, and maintain accurate records. General Administrative Support: Maintain records, respond to citizen requests, compose correspondence, and provide backup support to other clerical staff. Qualifications: High school diploma; Associate's or Bachelor's degree preferred. One to two years of basic bookkeeping experience and administrative office experience. Familiarity with public safety operations and procedures is highly preferred. Strong computer skills, including proficiency in typing, office software, and database management. Excellent organizational, communication, and interpersonal skills. Ability to work independently, manage time effectively, and meet deadlines. Salary Range: $30.06- $31.33 hourly Work Environment: Office setting with frequent contact with the public, government agencies, court personnel, insurance companies, vendors, and town departments. Discretion required when handling sensitive personnel, budgetary, and legal information. Apply Now: If you are ready to contribute to the safety and well-being of our community, apply with your resume and cover letter today to join our team as an Administrative/Accounting Assistant in the Public Safety office. Applications received by December 31 will receive priority consideration.

Hiring Bonus: $1000 after successful completion of 120 days and an acceptable attendance record ABW Technologies Inc. is a small business in Arlington, WA. We are a leader in the Aerospace, Defense, Nuclear and Energy industries. Our diversity allows us to maintain a high level of fabrication production during any downturn or difficult time. If you're looking for a career that offers high pay, and outstanding benefits, we have a job opportunity for you! ABW Technologies, Inc. is looking for a Project Manager Assistant to support designated projects as defined by project managers by preparing, retrieving and reviewing production related documents; examines documents to verify completeness and resolve discrepancies; sources material and procures from drawings or material lists; compiles and posts required changes and final document packages To be successful, the ideal candidate will need: excellent analytical skills, design workflows and procedures; generate creative solutions with images and design; timely troubleshoot and develop alternative solutions; assist in the development of project plans; able to read drawings, specifications, and weld symbols. Familiarity with Drafting/CAD software and a basic understanding of GDT tolerancing is a plus. Six months experience and/or training in metal fabrication project management, ability to write routine reports and correspondence, business math; working knowledge of internet and Microsoft office software. Benefits include health, dental, vision and voluntary benefits, including a generous 401(k) with company match and paid time off. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Vision insurance

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This posting serves as a principal/program administrator internship request for internal candidates. Take Your Educational Leadership to the next level! Principal Certification & Intern Program * Are you interested in educational leadership? * Do you have three or move years of educator experience? * Are you ready to impact student achievement by influencing school climate, supporting teachers and setting high expectations for student beyond the classroom level? Learn more about Principal Certification at: Professional Educator Standards Board (PESB) The Office of the Superintendent of Public Instruction Washington State Principal and Program Administrator Certification Requirements: Washington issues the Residency Administrator Certificate to all first-time applicants for a regular Administrator Certificate. The candidate must have: * Earned a master's degree from a regionally accredited college/university. * Completed a state-approved college/university administrator preparation program in the administrative role (principal or program administrator). In-state programs approved by the Professional Educator Standards Board are available through Washington colleges/universities. OR (if no state-approved college/university program) Completed three years successful experience in the administrative role at the P-12 level while holding a regular administrator certificate issued by another state. * [Principal role] Hold or have held a regular teaching certificate OR ESA certificate * [Principal role] Verification of three years successful school-based instructional experience in an educational setting. Equal Opportunity Employer Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, the presence of any sensory, mental, or physical disability, neurodivergence, the use of a trained dog guide or service animal by a person with a disability, or marital status. The District provides equal access to the Boy Scouts and other designated youth groups. Address questions and complaints of alleged discrimination to the following individuals at Clover Park School District, 10903 Gravelly Lake Dr. SW, Lakewood, Washington 98499-1341: Civil Rights Compliance Coordinator and Title IX Coordinator, Greg Davis, Executive Director of Compliance and Student Services, **************, ***************************; Section 504/ADA Coordinator, Jennifer Herbold, Executive Director of Special Education, **************, **************************. Title IX inquiries may also be directed to the U.S. Department of Education, Office for Civil Rights (OCR), ********************** Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint, is available at ***************************** OSPI required language per RCW 28A.300.286 is available at *********************************

The George Washington University School of Medicine and Health Sciences ( SMHS ) is seeking an Administrative Associate for the Office of the Dean, Academic and Student Affairs. The Administrative Associate provides administrative support to the Associate Dean of Student Affairs as well as other senior staff in management of fiscal affairs, office management, and human resource needs. This senior administrative support position provides enhanced administrative support to one or more individuals. This position maintains and reconciles purchasing cards for departmental, institutional or work unit accounts, and coordinates the schedules and maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences and appointments. This position will anticipate and prepares background materials needed, and may liaise with managers to ensure office administration policies, programs, and activities are appropriate for their needs. This role also typically plans, prioritizes, and manages maintenance and space activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities. This position is responsible for the hiring, training, and supervision of the office's summer and temporary staff, and oversees the customer service efforts of the front desk, to include referring constituents and resolving concerns as appropriate. This is the highest administrative support position that is not reporting directly to a Vice President or Dean. A major portion of this position includes responsibilities for pre-clinical student events and coordination with student committees. Some registrar and record keeping duties are also included. Additional duties include: Prepares meetings and minutes Orders office supplies and equipment Distributes policies and procedures related to student affairs functions Makes purchases related to student affairs using university purchase card (P-Card). Coordinates travel arrangements; prepares event pre-authorization forms, travel reimbursements and payment request forms as required Communicates with vendors and management of procurement and invoicing Assists with purchases for the student class and student government accounts. Provides administrative support and participation of SMHS senior level social functions and other SMHS hosted event activities Serves as the primary administrative liaison between the Office of Student Affairs and various internal and external contacts and organizations to provide information, enlist cooperation and implement programs and initiatives Coordinates with staff from various offices including Facilities Management, IT and Telecommunications, to ensure ease of operations and efficient management of daily incidents Supports faculty, deans, and staff in coordinating preclinical academic calendars and intersession curricular events Performs other duties as assigned by senior leaders of the Office of Student Affairs. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. This position is a Hybrid position. Hybrid work is defined as job functions that can be performed effectively in a combination of on- and off-campus locations. Employees may have dedicated space or typically have a personal or shared workspace assigned or available to them at an on-campus site. Employees in this category may have essential roles, duties and/or responsibilities yet have flexibility to determine how best to perform their work when and where needed. Telecommuting agreement must be implemented. Minimum Qualifications Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Preferred Qualifications Bachelors degree or higher 2 years of administrative position preferred but not required Excellent interpersonal and teamwork skills Proficient computer skills and in-depth knowledge of MS Office Suite Prior experience managing events, curricular affairs/student affairs, preparing high profile documentation, budgeting, invoicing and reimbursements, and maintaining accurate records Experience supporting executive calendars, meetings, files and experience working on various projects/events Excellent communication skills (verbal and written) Work Schedule Monday - Friday, 8:30am - 5:00pm

The Accounting / AP administrative assistant will handle QuickBooks & Excel accounting entries, monitor the status of vendor accounts, maintain accounting systems, complete reconciliations, process payroll and HR related items, assist in the elevation of the company, and directly support the office of the Controller and CEO. Essential Duties Include, But Are Not Limited To • Performs day-to-day office responsibilities, bookkeeping and accounting entry into QuickBooks Contractor Edition accounting system, ensuring accurate and consistent information is available for timely accounting processes to be performed. • Coordinates and executes accounts payable role functions by making sure all incoming documents are received, coded, recorded into QuickBooks and organized properly, ensuring all outgoing payments are accurate and on time. • Assists the Office Controller with annual financial and tax audit preparation, including monitoring records throughout the year to validate that all records have been well documented and filed properly. • Prepare and files all annual and quarterly City B&O taxes, processing monthly State B&O and sales/use tax payments helping to ensure payroll tax filings are filed correctly, and more. • Files all annual and quarterly business license renewals, ensuring all communications are organized and filed correctly. • Knowledge and help in the practices for proper reconciliation of the QuickBooks accounting system each period based on established End of Period processes. • Assists the Office Controller with more complex accounting entries as directed, including accruals and allocations; researches and proposes solutions for bookkeeping issues that may arise. • Responsible for organizing records from past periods and ensuring all documents - past and current are stored in an organized manner. • Assists with banking tasks such as processing and documenting deposits, filing and storing banking records, and more. • Provides support to office staff with payroll inquiries, timekeeping questions, and more. • Responsible for daily organizing and filing of all M&C Drywall, Inc. and M&C Staffing, LLC records, including payroll records, vendor invoices, banking paperwork, human resources files, and more. • Process and follow ESD and L&I claims, Non-essential duties: Assists with other office activities as directed. Organizational & Supervisory Responsibilities • Maintains thorough understanding of office policies, including the continued development of an official employee handbook; follows policies and naturally leads by example. • Ensures that all accounting best practices are being followed in all processes. • Will manage payroll submissions and reporting for self and field team, including timely validation and submission of all time sheets for processing, providing additional coverage of payroll obligations as needed. Supervision Received: This position reports directly to the Office Manager/Controller and CEO of the company. Educational Qualifications: Certificate or Associate degree (or higher) in accounting, construction accounting, bookkeeping, or other related field with at least two years of related professional experience; or an equivalent combination of education and professional experience sufficient to successfully perform the essential duties of the job as listed. Position Qualifications • Demonstrated ability to analyze and resolve standard office administrative and procedural challenges • Familiarity with standard office administrative practices and procedures, including the proficient use of standard office equipment and general records management principles and practices • Demonstrated proficiency with Microsoft Office suite, with advanced Excel skills • Demonstrated ability to work effectively autonomously • Demonstrated ability to learn, understand, and utilize computer applications related to the organization, including financial accounting systems and project management systems • Demonstrated proficiency with business arithmetic • Strong aptitude for clear and effective communication • Commitment to maintain confidentiality and a high degree of accuracy • Ability to take initiative and use independent judgment within established policy and procedural guidelines • Strong self-motivation and independence in carrying out responsibilities, organizing and prioritizing multiple tasks, and meeting deadlines • Excellent interpersonal, presentation, relationship-building, and communication skills - both written and verbal - which transcend diverse audiences • Demonstrated ability to maintain a professional demeanor, especially while working in a fast-paced environment of constant demands and frequent interruptions • Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment, spirit of cooperation, and positive reactions to change and conflict resolution • Outstanding attention to detail • 2+ years of experience with QuickBooks Software systems required • Experience with construction or drywall accounting/bookkeeping a plus • Experience with Procore Construction Management Software a plus • Fluency in the Spanish language is a plus Physical Requirements: Long periods of being in a stationary position; operating a computer and other office equipment; frequently moving to/from supporting work areas; occasionally ascending/descending stairs to the storage area; frequently communicating by phone and email; frequently remaining in a stationary position during meetings, discerning meeting content, expressing oneself, and exchanging accurate information; occasionally moves office supplies and/or equipment weighing up to 25 pounds. General Sign-off • The employee certifies that they can - with or without reasonable accommodation - perform the essential job duties as listed above. • The employee is expected to adhere to all company policies and to act as a role model in the adherence to such policies. • Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. About the Owner and M&C Drywall M&C Drywall, Inc was originally established in 2001 as a small drywall repair company. Since then, the business has grown to providing top quality workmanship on all levels of drywall estimating, planning, scheduling and installation including top tier painting services. The company was founded by entrepreneurs: Alex Mejia (President /CEO/General Manager) and Andres Hernandez (Superintendent/Quality Control Manager). Alex has worked in the drywall industry all his life, achieving his Master's in Business Management as he built the company to success. Andres has over 20 years of experience in the drywall industry, and is the last person to review work before signing it off to the customer. Being one of the founders, it has made a difference in the end-product, ensuring that the service we provide will consistently meet and exceed our customers' expectations. The M&C vision has always been to create a well-respected company, providing top-notch workmanship and service, while giving our employees a place they can be proud to be a part of in an environment that fosters growth and happiness. We are always looking for ways to improve our workmanship, increase our customer service rating, and innovate to elevate the business. Because of this, many of our team members have been with us since the company's inception, growing with the company. If you feel like you meet the needs that we have listed, join us in keeping this business one of the top specialized companies in the drywall business today!

See it differently You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of interns to help us see things differently and solve the most complex challenges facing our clients, climate and communities. We're looking for a Construction Administration / Controls team member who will be located in our West Geography office locations. The role will form an integral part of our regional construction administration team and will help to deliver some of the most significant projects in the area. The successful candidate will support: quality in our designs, a high level of multi-disciplinary coordination; and key stakeholder awareness. This role will be a hybrid role where it will support both our construction administration and our controls team. There is an overlap between Building Construction and Controls and this will give the successful candidate exposure to cutting edge systems within some of the most exciting projects within our region. The Opportunity * Support our Construction Administration and Controls teams through project work - including new / existing construction and pre-design support. Projects will typically reside in the science, healthcare, higher education, transportation and commercial sectors. A general knowledge of all project types will be a strong attribute. * Coordinate and implement of project specific design activities including Process and Instrumentation and Control diagram development. Support our controls team to prepare building control diagrams for operation of HVAC, Lighting and Plumbing systems. * Participate in meeting and work with engineering team to maintain and develop client and stake holder relationships. Maintain a focus on building and maintaining quality relationships, both with our internal team and external counterparts. * Support the CA process from a multi-disciplinary standpoint. Facilitate timely responses to Contractor Request for Information (RFI's), submittals and inspection reports and ensure that responses are coordinated across trade partners.. * Participate in Construction site 'all-hands' or 'big room' meetings. Be accountable to report to the large team and convey information on the team's behalf, when necessary. * Provide measurement and verification services within existing building projects and support our commissioning team as necessary. * Support advance controls for High-performance and LEED Certified green buildings. * Capture lessons learned on projects and support in-house design reviews based on findings. Make recommendations for design improvements. Engage with our BIM process and pro-actively identify opportunities for coordination and constructability in order to support a high quality output. * Present lessons learned to the broader team 'non-field based' engineering team.. * Support the development regional standards for construction administration best practices, such as: digital platforms, test sheets and forms, specifications and site practices, and field reports. * Know the latest in relevant industry developments and technology advancements Is this role right for you? * Pursuing a Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Construction Management, or similar is preferred * Experience or understanding of commissioning / retro- commissioning projects * Experience developing and delivering a business strategy and work winning efforts * Engineer in Training (EIT), Certified Energy Manager (CEM) or equivalent qualifications. * LEED AP (desired) * Project sector experience in higher education, science, industry, healthcare, government, or transportation. * Participation in American Society of Heating, Refrigeration and Air-Conditioning engineers (ASHRAE) or equivalent organizations. * Must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role. We're looking for: * Changemakers: A passion for sustainable development and creating a better world is key. * Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo. * Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working. * Adaptable adventurers: You're ready to take on any challenge that comes your way. What we offer you At Arup, we care about each member's success, so we can grow together. Our intern experience offers you: * Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN's Sustainable Development Goals. * Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities. * Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. * Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. * Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities Los Angeles Hiring Range - The good faith base salary hiring range for this job if performed in Los Angeles, CA is $24/hour to $43/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles, CA will differ. San Francisco Hiring Range - The good faith base salary hiring range for this job if performed in San Francisco, CA is $26.50/hour to $47.50/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco, CA will differ. Seattle Hiring Range - The good faith base salary hiring range for this job if performed in Seattle, WA is $24/hour to $43/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Seattle, WA will differ. Next Steps We will be reviewing our candidates for this position on a rolling basis. Once you've submitted your application, we'll invite you to showcase your skills through a pre-recorded video interview if you've met the minimum requirements. After reviewing your submission, a member of our team will get in touch with you to discuss the next steps. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. Different people, shared values Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at *************************************** #LI-EC1 #GOARUP

and Application Process Classified Secretary Substitutes needed for the 2025-2026 school year. All substitutes must complete an application via FastTrack and complete all applicable paperwork. Please visit ****************** and click on the Employment tab, followed by the Job Posting tab, to print below referenced documents. Packets may also be obtained at the District Office located at 801 Trail Road, Sedro-Woolley, WA 98284. * Immunization History Form * I-9 Form * W-4 Form * Copy of Driver License and Social Security Card * Disclosure Statement * Washington State Sexual Misconduct Form (electronic via Robinform) * Washington State Retirement Status Form * Successful WSP and FBI background clearance check (Livescan prints only. Schedule through the ESD at ************************************** * Direct Deposit Form * Review: "What Every Employee Must be Told" via Employee Safe Schools Training * Review: "Bullying: Prevention & Intervention" via Employee Safe Schools Training * Review: "Standard Response Protocol (SRP) K-12 Training" via Employee Safe Schools Training All trainings must be completed unless otherwise directed If you are selected for a position in the Sedro-Woolley School District, you will be expected to meet the following requirements as conditions of your employment. We hope you find this information helpful as you seek employment with the Sedro-Woolley School District. For Substitute Applications Only: Once you have submitted your application to HR, please contact Beckie ************** in HR for next steps. Thank you. Human Resource Department Conditions of Employment * Are you willing to be fingerprinted for a Washington State Patrol and FBI background check? * Are you able to present a valid Social Security card? * Do you have a legal right to work in the United States? * I hereby certify that all the information I have provided in this application is true and correct. I authorize Sedro-Woolley School District to make an investigation of my personal, educational, vocational, and/or employment history. I further authorize any current/former employer, person, firm, corporation, educational or vocational institution, or government agency to provide Sedro-Woolley School District with information regarding me. As required by Chapter 29, Laws of Washington 2004 and chapter 28.400 RCS, I hereby authorize my current and past employers to disclose to the Sedro-Woolley School District copies of all documents in the previous employer's personnel, investigative, or other files relating to sexual misconduct. I further release my current and past employers, and employees acting on behalf of those employers, from any liability for providing such information. I further agree that if an offer of employment is made to me, I will provide verification of my certification, education and experience. I understand and agree that falsification of any part of this application shall be sufficient cause for dismissal or refusal to hire. References and personal information that become a part of this application will be regarded as confidential and shall not be revealed to me. I understand that any offer of employment that may be made to me is conditional and subject to the acceptable outcome of a criminal history background information check, and approval of the District's Board of Directors. * Do you have a high school diploma or GED equivalent? General Questions * Have you ever been dismissed, discharged or fired from any employment? * Have you ever resigned from or otherwise left any employment while allegations of misconduct on your part were pending or under investigations? * Have you ever been disciplined by a past or present employer because of allegations of misconduct? * Are you currently the subject of any investigation or inquiry by an employer because of allegations of misconduct or harassment on your part or have you ever been found guilty of misconduct or harassment by an employer? * Are you able to perform the essential function of a certificated/classified position with or without reasonable accommodation? * Do you currently use illegal drugs? * Have you ever used illegal drugs in the last year? If your answer is yes, please explain. * Have you ever been found in any dependency or domestic relation matter to have sexually assaulted or exploited any person? * Have you ever been found in any dependency or domestic relation matter to have sexually assaulted or exploited any minor? * Have you ever been arrested for any crime or violation of the law? (Note: if your case was dismissed or your record sealed, you must answer this question in the affirmative). You need not list traffic violation for which a fine or forfeiture of less than $150 was imposed. * Do you currently have any outstanding criminal charges or warrants of arrest pending against you in Washington? * Do you currently have any outstanding criminal charges or warrants of arrest pending against you in any other state, province, territory and/or country? * Are you presently under investigation in any jurisdiction for possible criminal charges? If your answer is yes, identify the agency and location (street address, city, state and phone number). * Do you hold a current First Aid/CPR card? If not, have you ever had First Aid training? How recently? * Please list Technical Skills/abilities relevant to the position including years of experience. * Please list any experience you have working with children. You may include volunteer work. Organization name/Dates of Service/Position Title/Job Functions * Do you speak any other language? If so, please list. Refer To Please refer to the job description for clarification of the responsibilities, functions, and qualifications for this position. Interested applicants must complete all application sections, submit a letter of application, or a transfer request. Preference will be given to bi-lingual individuals. APPLICATIONS WILL BE ACCEPTED UNTIL 4:00 P.M. AS PER THE CLOSING DATE INDICATED (or until filled). The Sedro-Woolley School District No. 101 is an EEO/AA Employer. The Sedro-Woolley School District complies with all federal rules and regulations and does not discriminate on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal by a person with a disability in its programs and activities and provides equal access to all designated youth groups as defined in Title 36 of the U.S. code as a patriotic society. This holds true for all District employment opportunities. Inquiries regarding compliance procedures may be directed to Daniel Lee, Civil Rights, Title IX/Affirmative Action Officer and ADA Coordinator at 801 Trail Road, Sedro-Woolley, WA 98284, **************, Anthony Smith, 504 Plan Coordinator at 201 N. Township St., Sedro-Woolley, WA 98284, **************. DISCLOSURE STATEMENT AND BACKGROUND CHECK: Pursuant to RCW 28a.400 the recommended applicant will be required to complete a disclosure form indicating whether he or she has been convicted of crimes against persons listed in the statute. A criminal conviction history record, based on fingerprints, will also be requested from the Washington State Patrol and the Federal Bureau of Investigation. Employment will be conditional upon the district's receipt of a conviction history record that is clear of any convictions adjudication, protective orders, final decisions or criminal charges listed in RCW 28a.400. THE SEDRO-WOOLLEY SCHOOL DISTRICT IS A SMOKE, GUN AND DRUG FREE WORK ENVIRONMENT. Attachments Cover Letter Classified #1* Resume #1* Transcript Cover Letter Classified #2 Ref Letter Classified #1 Ref Letter Classified #2 Ref Letter Classified #3 Other 1 References Confidential Classified Reference: 3 of 9 external references required.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date. Weekly Work Hours 19.5 Compensation Range H07 Hourly Rate $23.78 Hourly FLSA United States of America (Non-Exempt) Type Work Study Program Key Responsibilities The student assistant position will focus on administrative support, instructional support, mentor, or specialized support while offering educational and career growth. Shared Duties and Professional Conduct: Provides excellent customer service to all students, faculty, staff, and campus visitors, serving as a welcoming and helpful first point of contact. Provides team support to colleagues, fostering a collaborative and productive work environment. Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite. Completes all required training and professional development sessions to enhance skills and knowledge. Supports the mission, values, goals, and principles of the College. Performs additional duties/responsibilities as assigned by the supervisor. Student Assistants are generally placed in one of the following roles: Administrative Support- Student Assistant The Student Assistant- Administrative Support provides essential clerical and administrative support to a college department, ensuring the efficient operation of daily office functions. This role offers students the opportunity to develop professional office skills in a supportive campus environment. Key Responsibilities: Answer phones, greet visitors, and provide general information or direct inquiries appropriately. Manage incoming and outgoing mail and small package deliveries. Perform data entry, maintain records, and update databases accurately. Assist with filing, scanning, and organizing documents. Schedule appointments, meetings, and manage calendars as needed. Prepare and proofread correspondence, reports, presentations, and other documents. Assist with office supply inventory and ordering. Provide support for departmental events, workshops, or special projects. Maintain confidentiality of sensitive information. Example of Departments utilizing this Student Assistant: Career Services Advising and Counseling Student Life Library Financial Aid Student Support Services Success Coaching Food Pantry or Basic Needs Office Instructional Support- Student Assistant The Instructional Support Student Assistant role supports faculty, staff, administrators and students in an academic setting, enhancing the learning environment through direct assistance with course materials, lab activities, or tutoring. This position provides an opportunity to deepen understanding of academic subjects and develop teaching/mentoring skills. Key Responsibilities: Provides direct support in academic labs and classrooms, assisting with setup, organization, and general student needs. Addresses discipline-specific questions from students, offering clarification and guidance related to course material or lab assignments. Completes required Tutoring Certification after hire and provides one-on-one or group tutoring for specific discipline areas or lab subjects, reinforcing learning concepts. Offers technical assistance on institution-specific learning platforms, software, and equipment used for instruction. Example of Departments utilizing this Student Assistant role may include but limited to the following departments: Math, Science, and Business Labs Intercultural Network Writing Center Computer Science Lab Learning Commons Speech Lab Fitness Center Athletic department Communication Department Specialized Support- Student Assistant The Specialized Support Student Assistant provides targeted assistance requiring specific skills or knowledge to a college department. This role allows students to apply and enhance specialized abilities in a practical setting, contributing to unique departmental projects or operations. Key Responsibilities: Examples of responsibilities for this role may include: Completes campus/department-specific projects that may require independent research, data compilation, or specialized software application. Maintains strict confidentiality of all records, databases, and sensitive information associated with the assigned area, adhering to privacy policies. Manages small-scale research assignments or technical tasks, potentially involving data analysis, report generation, or system maintenance. Responsible for operating certain specialized technical equipment or working proficiently in department-specific software (e.g., graphic design, database management, specific industry tools). Provides support to the assigned area during college presentations, workshops, and campus events, which may include setup, registration, and attendee assistance. Example of Departments utilizing this Student assistant: Campus President's Office Campus Support Services Computer Science & Information Technology Major Specific (i.e., Aviation, Culinary Arts, Human Resources) Minimum Qualifications Undergraduate student awarded federal work study funds in financial aid package. Must meet the Satisfactory Academic Progress standards set by Dallas College. Must be enrolled and certified in at least six hours (half time) for Fall, Spring and Summer semesters. Must be a U.S. citizen or eligible noncitizen. You must not have any prior institutional balance or blocks. Student must have transportation to off-campus worksites. Completes required Dallas College professional development training hours. Preferred Qualifications Currently enrolled as a student in good standing at the College and eligible for Federal Work-Study. Strong interpersonal and communication skills, with a commitment to providing excellent customer service. Ability to follow verbal and written instructions accurately and efficiently. Basic computer proficiency, including familiarity with common office software (e.g., Microsoft Office Suite). Demonstrated ability to learn and adapt to new technologies, systems, and departmental procedures quickly. Basic skills in technology related to the area of work and above-average knowledge of equipment and/or regulations in the assigned academic area. Completion of relevant coursework related to the department's function (e.g., Information Systems, Human Resources, Office Administration, specific major-related courses). Ability to exercise judgment in performing routine tasks and selecting appropriate procedures. Demonstrated ability to work independently with minimal supervision on highly skilled tasks, and collaboratively as part of a team. Proven ability to maintain confidentiality and handle sensitive information with discretion. Work Schedule: Part-time, flexible hours (typically up to 19.5 hours per week), are determined in coordination with the department supervisor and student's academic schedule. Applications DeadlineMarch 31, 2026

TERMS OF EMPLOYMENT Classified Salary Range Benefits Available Secretary III - Safety & Wellbeing Secretary 8 hours per day/ 260 work days per year Shift Time: Monday - Friday; Approximately 7:30-4:30 pm Salary Range: Per P.S.E. Contract Shift time is subject to building needs. REPORTS TO: Executive Director of Safety and Well-Being POSITION OVERVIEW The Safety and Well-Being secretary plays a pivotal role in ensuring the smooth and efficient operation of administrative tasks within the department. Exceptional organizational skills, attention to detail, and the ability to communicate effectively will contribute to maintaining a positive and productive workflow. This position performs a wide variety of secretarial, clerical, and bookkeeping duties using independent judgment within generally defined methods, practices and procedures. This secretary serves as a central administrative support professional within the school district, contributing to the effective coordination and operation of district-level services. This role functions as a hub of communication and organization, supporting cross-departmental needs with a focus on accuracy, discretion, and responsiveness. As a key point of contact for staff, community members, and outside organizations, this secretary helps ensure smooth internal workflows and positive public interactions. The position requires strong interpersonal skills, exceptional attention to detail, and the ability to manage competing priorities in a dynamic environment. With a broad understanding of district operations, this secretary plays a vital role in promoting efficiency, professionalism, and continuity across administrative functions. QUALIFICATIONS: High school diploma or equivalent; additional relevant education preferred. Successful experience with positive office communication required (A history of clear communication with district staff, students, parents and the general public using tact, courtesy and good judgment). Documented history of working with all staff members in a positive, cooperative and professional manner. Demonstrated knowledge and skills of office practices, procedures and equipment. Demonstrated knowledge and skills of general bookkeeping practices and procedures. Demonstrated knowledge, skills and abilities to effectively use a variety of computer applications such as Google Suite, Word, Excel, Skyward, Citrix and others as specified. Demonstrated knowledge and skills to develop and maintain office procedures and recordkeeping systems. Demonstrated knowledge and skills to independently plan, organize and coordinate office activities, often in supervisor's absence. Demonstrated abilities to type or enter data quickly and accurately. Demonstrated knowledge and ability to perform calculations quickly and accurately and record and balance financial data. Ability to work independently with a high degree of accuracy and attention to detail in all areas. Demonstrated ability to understand and execute verbal and written instructions, policies and procedures. Ability to maintain the confidentiality of sensitive information. Documented history of good attendance. Good attendance and punctuality required. School secretarial experience preferred. Bilingual preferred. ESSENTIAL JOB FUNCTIONS: Duties may include, but are not limited to the following: Organize and coordinate office operations. Independently performs tasks involving personnel, budgeting, and facilities, and makes related decisions within the scope of authority, often in the supervisor's absence. Assist in developing office procedures and policies; establishes and maintains recordkeeping systems. Assist with the coordination and documentation of safety drills (e.g., fire, lockdown, earthquake) and ensure accurate reporting of drill compliance. Maintain records related to staff safety training, certifications (e.g., CPR, First Aid, AED), and annual safety requirements. Support the coordination and communication of emergency preparedness plans and materials across school sites and departments. Track incident reports and maintain confidential documentation related to accidents, injuries, behavior incidents, and threat assessments. Assist in scheduling and documenting Safety & Wellbeing committee meetings, including preparation of agendas, materials, and minutes. Support mental health and wellness programs by coordinating events, maintaining resource inventories, and communicating with internal and external partners. Assist with the tracking and reporting of safety-related grant requirements and ensure timely submissions. Coordinate distribution and documentation of annual safety plans, risk management protocols, and wellbeing communications to schools and staff. Serve as a liaison to school sites for submitting and following up on facility or safety-related concerns and maintenance requests. Maintain updated contact lists and communication protocols for crisis response teams and outside emergency services. Format, type, edit, and proofread correspondence, memos, forms, reports, meeting minutes, and other documents from handwritten draft, oral instructions, or dictation using a variety of computer applications; documents may be confidential in nature. Maintain and update computer databases and spreadsheets by verifying and inputting a variety of stakeholder information and other records; generates recurrent reports such as current status lists and statistical summaries. Serve as the first point of contact for the department to answer questions, resolve concerns, and provide accurate information or direct inquiries to the appropriate staff as needed. Assist in budget tasks: processes purchase orders, assigns budget codes, verifies money is available, types, obtains appropriate signature, and distributes. Assist in preparing and submitting monthly grant claims and assist with any required reporting, ensuring accuracy, timeliness, and compliance with grant guidelines and documentation requirements. Update board reports concerning contracts to ensure accurate and timely information is provided for board review and approval. Establish and maintain a filing system of detailed records, including the updating, transferring, and purging of files. May be asked to work beyond the required workday on occasion due to emergency issues or projects. Schedule appointments and maintain calendars for assigned staff. Coordinate, arrange, and prepare necessary materials for major activities. May provide direction, guidance, and training to other clerical workers, ensuring they are well-equipped to perform their duties effectively. Maintain and update inventories of supplies and equipment. Coordinate or perform receptionist duties by answering and routing telephone calls, and providing assistance and information to the public in person or by telephone. Be a team player. Work cooperatively with administration and staff to maintain a safe and caring environment. Provide coverage for the district front desk as needed. Provide coverage for set-up, minutes, and clean-up of board meetings as needed. Maintain excellent attendance and punctuality. Interprets as needed if the individual possesses multiple language skills. Performs other related duties as assigned. SKILLS REQUIRED: Must have the ability to relate in a positive manner with supervisors, staff, students, families, and the public using tact, courtesy, kindness, and professionalism in all situations. Documented history of working with ALL staff members in a positive, cooperative, and professional manner. Demonstrated knowledge and skills in operating a standard office. Demonstrated knowledge and skills to effectively use a variety of computer applications (Google applications, including Google Docs, Google Sheets, Google Forms, Google Calendar, etc, Skyward, Citrix, Homeroom, and others as specified). Demonstrated knowledge and skills to develop and maintain office procedures and recordkeeping systems. Demonstrated knowledge and skills to independently plan, organize, and coordinate office activities, often in the supervisor's absence. Demonstrated abilities to type or enter data quickly and accurately. Demonstrated knowledge and ability to perform calculations quickly and accurately, and record and balance financial data. Required to work independently with a high degree of accuracy and attention to detail in all areas. Demonstrated ability to understand and execute verbal and written instructions, policies, and procedures. Documented history of good attendance. Good attendance and punctuality are required. TESTING REQUIREMENTS: First aid card may be required for specific positions Ability to successfully complete the typing assessment with a score in the upper Moderately Effective to Highly Effective range. Current in-district employees with five (5) or more years of experience in the Moses Lake School District may have the typing test waived at the discretion of the principal/director. The hiring manager may choose to administer a position-specific assessment to help inform the selection process. The Moses Lake School District #161 does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boys Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school district's Title IX, Civil Rights, Affirmative Action, and Equal Opportunity officer, Michelle Musso, 1620 S Pioneer Way, Moses Lake, WA 98837, **************, ******************; OR Section 504/ADA Coordinator, Samantha Burgess, 1620 S Pioneer Way, Moses Lake, WA 98837, ***************, ********************.

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Consulting seeks a qualified Secretary III to support an environmental remediation project located in Richland, WA. This position provides secretarial support in the office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The secretary maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organizations, programs, and procedures related to the work of the office. Computers use; requires working knowledge of office software programs. Organizational structure is divided into two or more subordinate supervisory levels (of which at least one is a managerial level) with several subdivisions at each level. This position uses greater judgment and initiative to determine the approach or action to take in non-routine situations, interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations. Duties include or are comparable to the following: Based on knowledge of the supervisor's views, compose correspondence on own initiative about administrative matters and general office policies for supervisor's approval. Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered; Read publications, regulations, and directives and take action or refer those that are important to the supervisor and staff; Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions. Advise secretaries in subordinate offices on new procedures; request information needed from the subordinate office(s) for periodic or special conferences reports, inquiries, etc., and shifts clerical staff to accommodate workload needs. Qualifications U. S. Citizen Cleared of Background Check to include former employment history Comply with all Department of Energy and ProSidian Drug Testing Policies High School Diploma or equivalent, plus five to eight years of related experience. Independent worker Computer and Microsoft Office Suite experience, including Word, Excel, PowerPoint and Outlook, preferred Excellent organizational skills and communication skills, preferred Experience supporting Executive Staff, preferred Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our growing list of benefits currently include the following for Full Time Employees: • Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. Group Health Insurance Benefits: • Medical: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. • Dental: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife. • Vision: ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis. • 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match. • Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given. • Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. • Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis. • Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials. • Leverage-able Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, gain experience, and contribute to Thought Leadership while you build a basket of marketable experiences. • ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program. • Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support. • Flexible Spending Account: FSAs help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA. • Supplemental Life/Accidental Death and Dismemberment Insurance : If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only. • Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability. ADDITIONAL INFORMATION - The Best Way To Apply • ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. • ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. • Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO **********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

Description JOB DESCRIPTION Job Title: Seasonal Assistant, Brand Communications & Influencer Relations Department: Communications Reports To: Senior Manager, Communications Status: Seasonal, Full-Time Additional Details: The Seattle Mariners Communications department is seeking a Brand Communications & Influencer Relations Seasonal Assistant for the duration of the 2026 season (tentatively March 2 through the end of the 2026 baseball season). This is a paid position. Applicants must have excellent writing skills, preferably with a background in communications, journalism or a related field. The ideal candidate is a recent college graduate or a local college student able to work full-time (40 hours/week) through the duration of the season. Previous experience in public relations, communications, media relations, and/or influencer marketing is a plus. Primary Objective: Primary responsibilities for the Brand Communications & Influencer Relations Seasonal Assistant will include supporting storytelling around Mariners special events, promotions, ballpark experiences, community programs, concerts, and other initiatives. The successful candidate will assist in identifying and coordinating local influencers to promote Mariners games at T-Mobile Park, while also contributing to the production of news releases, media advisories, and briefing materials. Additional duties include developing compelling pitches for journalists and producing content for Mariners communications digital channels. The role also involves credentialing media and broadcasters, managing media tracking and reporting, archiving photography and news clips, maintaining email distribution lists, and other duties as assigned by the Communications staff. Essential Functions: Assist with storytelling surrounding Mariners special events, promotions, ballpark experience, community programs, concerts and events Assist in identifying local influencers and coordinating visits to promote Mariners games at T-Mobile Park Assist with production of news releases, media advisories and press briefings Assist in identifying earned media opportunities and developing compelling pitches for relevant journalists Assist with applications for awards recognizing the Mariners organization, programs and employees Assist in producing content for Mariners communications digital channels Assist with credentialing media and broadcasters, as needed Manage media tracking and reporting Assist in archiving photography and news clips Manage and maintain email contacts and distribution lists Assist with staffing interviews, influencer visits and events as needed Education and Experience: Preferred backgrounds include experience in sports, public relations, communications, media relations, journalism and/or influencer marketing Strong understanding of social media platforms, trends and best practices Familiar with baseball terminology and rules Excellent communication skills, both verbal and written Detail and deadline-oriented Proficient in Microsoft Word, Excel and Adobe InDesign; Adobe Photoshop a plus The ideal candidate will be able to work flexible hours throughout the duration of the 2026 baseball season, including select nights and weekends Competencies, Knowledge, Skills and Abilities (KSA's): Authentic and Aware: Exemplifies the highest standards of professionalism and ethics, demonstrating a dedication to doing the right thing and treating everyone with respect. Is self-aware and open to feedback, ability to speak the truth with a positive intent, foster a culture of honesty and builds trust with the team. Commitment to the organization's mission is evident in both words and actions, aligned to actively contribute to the fulfillment of organizational goals. Communicate and Collaborate: Values others and their views, actively engaging and partnering with team members. Seeks clarity and shares information transparently, fostering a collaborative environment while influencing others and aligning support. Excels in seeking out and leveraging the right resources, engaging in teamwork with a positive and productive approach. Whether verbally or in writing, communicates in a clear and constructive manner, contributing to an engaged and efficient workplace. Execute with Purpose: Takes action and demonstrates accountability, leading with a sense of urgency and dedication to achieving results. Sets and meets challenging expectations for themselves and others, making timely, data-driven decisions and taking ownership of outcomes. Approachable, engaged, and committed; sets a positive tone and cares deeply about the organization. Manages time, priorities, and resources effectively, aiming for and achieving excellence. Adapt and Innovate: Acts boldly, fosters innovation, and supports transformational change. Leveraging analysis and insights, develops new directions and solutions, identifying opportunities for improvement and displaying a commitment to fixing them. With an ongoing commitment to learning and self-development, overcomes challenges constructively and adjusts effectively to shifting priorities and rapid change. This approach contributes to a dynamic work environment focused on progress and continuous improvement. The Mariners are committed to providing competitive pay, perks, and benefits packages for our valued Team Members. The anticipated pay for this role is $23 per hour. All perks are subject to eligibility requirements and availability and may be modified or amended from time to time. This information is being provided in accordance with the Washington State Equal Pay and Opportunity Act. 1

We are looking for a detail-oriented and proactive Project Assistant to support our Seattle office. This role involves overseeing project setup, managing financial tracking, and liaising with both internal and external stakeholders, including corporate and client accounting teams. The ideal candidate is skilled in time management, can handle multiple priorities, and excels at identifying and solving issues to keep projects on track. Responsibilities Budget Monitoring: Assist with tracking budgets and controlling project costs. Billing and Invoicing: Support billing, calculate applicable taxes, review invoices, and manage A/R and WIP reserves. Contract Review: Work with General Counsel to review client contracts and related agreements, ensuring proper contract/insurance documentation. Project Setup: Enter and maintain project data in BST and Project Setup Portal, including staffing, rate changes, and amendments. Communication: Act as a central point of contact for project updates and correspondence, both internally and externally. Meeting Coordination: Schedule and confirm meetings with clients, subconsultants, and vendors; prepare and distribute meeting documentation. Project Management Support: Assist in maintaining project management plans, conduct weekly project reviews, and ensure action items are followed up. Subcontractor Coordination: Prepare subconsultant agreements and track insurance certificates and payment statuses. Reporting: Prepare reports, charts, and spreadsheets as needed, and assist with the preparation of write-off and variance memos. Webinars & Presentations: Set up and manage webinars, as well as presentation software for client meetings. General Office Support: Assist with local office support activities and other duties as assigned. Qualifications Bachelor's degree or equivalent experience, with a minimum of 5 years of relevant experience in project assistance, accounting, contract administration, or executive support within an engineering or professional services firm. Familiarity with project management tools (e.g., Excel, PlanTrax) is a plus. Proficiency in Microsoft Office, Adobe Acrobat, accounting software (BST10 preferred), MS Project, and Crystal Reports. Strong communication skills, both written and verbal, with the ability to interact professionally at all levels. Ability to work independently and as part of a team, collaborating with Project Managers, Finance, and other departments. Knowledge of project management methodologies and the ability to follow established procedures and guidelines. Kennedy Jenks supports a healthy work-life balance and utilizes a hybrid model of home and office work, with a minimum of two days per week in the office. This approach empowers our people to thrive, collaborate, and achieve their full potential. Hourly pay rate for this position is anticipated to be $30.00 to $40.00 per hour and will vary based upon education, experience, qualifications, licensure/certifications and geographic location. Benefits summary: Medical, dental, vision, life and disability insurance, 401k, bonus opportunities, tuition reimbursement, professional registration support, a competitive PTO and holiday plan, and other benefits and programs. #LI-Hybrid

ReqID: LOS0000UL **See it differently** You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of interns to help us see things differently and solve the most complex challenges facing our clients, climate and communities. We're looking for a Construction Administration / Controls team member who will be located in our West Geography office locations. The role will form an integral part of our regional construction administration team and will help to deliver some of the most significant projects in the area. The successful candidate will support: quality in our designs, a high level of multi-disciplinary coordination; and key stakeholder awareness. This role will be a hybrid role where it will support both our construction administration and our controls team. There is an overlap between Building Construction and Controls and this will give the successful candidate exposure to cutting edge systems within some of the most exciting projects within our region. **The Opportunity** + Support our Construction Administration and Controls teams through project work - including new / existing construction and pre-design support. Projects will typically reside in the science, healthcare, higher education, transportation and commercial sectors. A general knowledge of all project types will be a strong attribute. + Coordinate and implement of project specific design activities including Process and Instrumentation and Control diagram development. Support our controls team to prepare building control diagrams for operation of HVAC, Lighting and Plumbing systems. + Participate in meeting and work with engineering team to maintain and develop client and stake holder relationships. Maintain a focus on building and maintaining quality relationships, both with our internal team and external counterparts. + Support the CA process from a multi-disciplinary standpoint. Facilitate timely responses to Contractor Request for Information (RFI's), submittals and inspection reports and ensure that responses are coordinated across trade partners.. + Participate in Construction site 'all-hands' or 'big room' meetings. Be accountable to report to the large team and convey information on the team's behalf, when necessary. + Provide measurement and verification services within existing building projects and support our commissioning team as necessary. + Support advance controls for High-performance and LEED Certified green buildings. + Capture lessons learned on projects and support in-house design reviews based on findings. Make recommendations for design improvements. Engage with our BIM process and pro-actively identify opportunities for coordination and constructability in order to support a high quality output. + Present lessons learned to the broader team 'non-field based' engineering team.. + Support the development regional standards for construction administration best practices, such as: digital platforms, test sheets and forms, specifications and site practices, and field reports. + Know the latest in relevant industry developments and technology advancements **Is this role right for you?** + Pursuing a Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Construction Management, or similar is preferred + Experience or understanding of commissioning / retro- commissioning projects + Experience developing and delivering a business strategy and work winning efforts + Engineer in Training (EIT), Certified Energy Manager (CEM) or equivalent qualifications. + LEED AP (desired) + Project sector experience in higher education, science, industry, healthcare, government, or transportation. + Participation in American Society of Heating, Refrigeration and Air-Conditioning engineers (ASHRAE) or equivalent organizations. + Must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role. We're looking for: + Changemakers: A passion for sustainable development and creating a better world is key. + Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo. + Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working. + Adaptable adventurers: You're ready to take on any challenge that comes your way. **What we offer you** At Arup, we care about each member's success, so we can grow together. Our intern experience offers you: + Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN's Sustainable Development Goals. + Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities. + Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. + Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. + Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities **Los Angeles Hiring Range** - The good faith base salary hiring range for this job if performed in Los Angeles, CA is $24/hour to $43/hour. **This range is commensurate with experience, educational background, and skill level.** Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles, CA will differ. **San Francisco Hiring Range** - The good faith base salary hiring range for this job if performed in San Francisco, CA is $26.50/hour to $47.50/hour. **This range is commensurate with experience, educational background, and skill level.** Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco, CA will differ. **Seattle Hiring Range** - The good faith base salary hiring range for this job if performed in Seattle, WA is $24/hour to $43/hour. **This range is commensurate with experience, educational background, and skill level.** Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Seattle, WA will differ. **Next Steps** We will be reviewing our candidates for this position on a rolling basis. Once you've submitted your application, we'll invite you to showcase your skills through a pre-recorded video interview if you've met the minimum requirements. After reviewing your submission, a member of our team will get in touch with you to discuss the next steps. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. **Different people, shared values** Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at. \#LI-EC1 \#GOARUP EOE-Protected Veterans/Disability

TERMS OF EMPLOYMENT Classified Salary Range Benefits Available Secretary III - Safety & Wellbeing Secretary 8 hours per day/ 260 work days per year Shift Time: Monday - Friday; Approximately 7:30-4:30 pm Salary Range: Per P.S.E. Contract Shift time is subject to building needs. REPORTS TO: Executive Director of Safety and Well-Being POSITION OVERVIEW The Safety and Well-Being secretary plays a pivotal role in ensuring the smooth and efficient operation of administrative tasks within the department. Exceptional organizational skills, attention to detail, and the ability to communicate effectively will contribute to maintaining a positive and productive workflow. This position performs a wide variety of secretarial, clerical, and bookkeeping duties using independent judgment within generally defined methods, practices and procedures. This secretary serves as a central administrative support professional within the school district, contributing to the effective coordination and operation of district-level services. This role functions as a hub of communication and organization, supporting cross-departmental needs with a focus on accuracy, discretion, and responsiveness. As a key point of contact for staff, community members, and outside organizations, this secretary helps ensure smooth internal workflows and positive public interactions. The position requires strong interpersonal skills, exceptional attention to detail, and the ability to manage competing priorities in a dynamic environment. With a broad understanding of district operations, this secretary plays a vital role in promoting efficiency, professionalism, and continuity across administrative functions. QUALIFICATIONS: * High school diploma or equivalent; additional relevant education preferred. * Successful experience with positive office communication required (A history of clear communication with district staff, students, parents and the general public using tact, courtesy and good judgment). * Documented history of working with all staff members in a positive, cooperative and professional manner. * Demonstrated knowledge and skills of office practices, procedures and equipment. * Demonstrated knowledge and skills of general bookkeeping practices and procedures. * Demonstrated knowledge, skills and abilities to effectively use a variety of computer applications such as Google Suite, Word, Excel, Skyward, Citrix and others as specified. * Demonstrated knowledge and skills to develop and maintain office procedures and recordkeeping systems. * Demonstrated knowledge and skills to independently plan, organize and coordinate office activities, often in supervisor's absence. * Demonstrated abilities to type or enter data quickly and accurately. * Demonstrated knowledge and ability to perform calculations quickly and accurately and record and balance financial data. * Ability to work independently with a high degree of accuracy and attention to detail in all areas. * Demonstrated ability to understand and execute verbal and written instructions, policies and procedures. * Ability to maintain the confidentiality of sensitive information. * Documented history of good attendance. Good attendance and punctuality required. * School secretarial experience preferred. * Bilingual preferred. ESSENTIAL JOB FUNCTIONS: Duties may include, but are not limited to the following: * Organize and coordinate office operations. Independently performs tasks involving personnel, budgeting, and facilities, and makes related decisions within the scope of authority, often in the supervisor's absence. * Assist in developing office procedures and policies; establishes and maintains recordkeeping systems. * Assist with the coordination and documentation of safety drills (e.g., fire, lockdown, earthquake) and ensure accurate reporting of drill compliance. * Maintain records related to staff safety training, certifications (e.g., CPR, First Aid, AED), and annual safety requirements. * Support the coordination and communication of emergency preparedness plans and materials across school sites and departments. * Track incident reports and maintain confidential documentation related to accidents, injuries, behavior incidents, and threat assessments. * Assist in scheduling and documenting Safety & Wellbeing committee meetings, including preparation of agendas, materials, and minutes. * Support mental health and wellness programs by coordinating events, maintaining resource inventories, and communicating with internal and external partners. * Assist with the tracking and reporting of safety-related grant requirements and ensure timely submissions. * Coordinate distribution and documentation of annual safety plans, risk management protocols, and wellbeing communications to schools and staff. * Serve as a liaison to school sites for submitting and following up on facility or safety-related concerns and maintenance requests. * Maintain updated contact lists and communication protocols for crisis response teams and outside emergency services. * Format, type, edit, and proofread correspondence, memos, forms, reports, meeting minutes, and other documents from handwritten draft, oral instructions, or dictation using a variety of computer applications; documents may be confidential in nature. * Maintain and update computer databases and spreadsheets by verifying and inputting a variety of stakeholder information and other records; generates recurrent reports such as current status lists and statistical summaries. * Serve as the first point of contact for the department to answer questions, resolve concerns, and provide accurate information or direct inquiries to the appropriate staff as needed. * Assist in budget tasks: processes purchase orders, assigns budget codes, verifies money is available, types, obtains appropriate signature, and distributes. * Assist in preparing and submitting monthly grant claims and assist with any required reporting, ensuring accuracy, timeliness, and compliance with grant guidelines and documentation requirements. * Update board reports concerning contracts to ensure accurate and timely information is provided for board review and approval. * Establish and maintain a filing system of detailed records, including the updating, transferring, and purging of files. * May be asked to work beyond the required workday on occasion due to emergency issues or projects. * Schedule appointments and maintain calendars for assigned staff. * Coordinate, arrange, and prepare necessary materials for major activities. * May provide direction, guidance, and training to other clerical workers, ensuring they are well-equipped to perform their duties effectively. * Maintain and update inventories of supplies and equipment. * Coordinate or perform receptionist duties by answering and routing telephone calls, and providing assistance and information to the public in person or by telephone. * Be a team player. Work cooperatively with administration and staff to maintain a safe and caring environment. * Provide coverage for the district front desk as needed. * Provide coverage for set-up, minutes, and clean-up of board meetings as needed. * Maintain excellent attendance and punctuality. * Interprets as needed if the individual possesses multiple language skills. * Performs other related duties as assigned. SKILLS REQUIRED: * Must have the ability to relate in a positive manner with supervisors, staff, students, families, and the public using tact, courtesy, kindness, and professionalism in all situations. * Documented history of working with ALL staff members in a positive, cooperative, and professional manner. * Demonstrated knowledge and skills in operating a standard office. * Demonstrated knowledge and skills to effectively use a variety of computer applications (Google applications, including Google Docs, Google Sheets, Google Forms, Google Calendar, etc, Skyward, Citrix, Homeroom, and others as specified). * Demonstrated knowledge and skills to develop and maintain office procedures and recordkeeping systems. * Demonstrated knowledge and skills to independently plan, organize, and coordinate office activities, often in the supervisor's absence. * Demonstrated abilities to type or enter data quickly and accurately. * Demonstrated knowledge and ability to perform calculations quickly and accurately, and record and balance financial data. * Required to work independently with a high degree of accuracy and attention to detail in all areas. * Demonstrated ability to understand and execute verbal and written instructions, policies, and procedures. * Documented history of good attendance. Good attendance and punctuality are required. TESTING REQUIREMENTS: * First aid card may be required for specific positions * Ability to successfully complete the typing assessment with a score in the upper Moderately Effective to Highly Effective range. Current in-district employees with five (5) or more years of experience in the Moses Lake School District may have the typing test waived at the discretion of the principal/director. * The hiring manager may choose to administer a position-specific assessment to help inform the selection process. The Moses Lake School District #161 does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boys Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school district's Title IX, Civil Rights, Affirmative Action, and Equal Opportunity officer, Michelle Musso, 1620 S Pioneer Way, Moses Lake, WA 98837, **************, ******************; OR Section 504/ADA Coordinator, Samantha Burgess, 1620 S Pioneer Way, Moses Lake, WA 98837, ***************, ********************.