Administrative assistant jobs in Wauwatosa, WI

About the Role I'm looking for a highly organized, proactive Executive Assistant to support the day-to-day operations of a fast-growing real estate brand. You'll manage my schedule, streamline systems, support client workflows, oversee project follow-through, and help keep the business running smoothly behind the scenes. This role is perfect for someone who thrives in a fast-paced environment, loves taking ownership, and enjoys supporting a business that blends real estate, design, and creative marketing. Key Responsibilities Administrative + Operational Support Manage daily calendars, meetings, reminders, and scheduling priorities. Prepare, proofread, and organize documents, contracts, and marketing materials. Maintain inbox organization and ensure timely follow-up on all tasks. Coordinate travel, events, and appointment scheduling. Real Estate Support Assist with listing preparation: scheduling photos, staging coordination, ordering signs, and ensuring all marketing tasks are completed on time. Track transaction timelines and keep all parties on schedule. Coordinate with lenders, inspectors, vendors, and clients Coordinate and attend vendor appointments, including follow-up inspections, repair walkthroughs, and contractor access as needed Social Media Workflow Support (NOT content creation) You will not be creating or managing content - I have a dedicated social media manager. Your job is to keep the workflow moving smoothly by: Communicating with the social media manager to ensure deadlines, brand deals, and deliverables stay on track. Organizing content, notes, ideas, and timelines so filming days + posting run efficiently. Uploading or organizing footage, pulling clips, or handling simple prep tasks when needed. Managing calendars for shoots, partnerships, and posting schedules. Keeping everyone aligned and eliminating bottlenecks. Project + Systems Management Create structure within the business by building systems, checklists, and workflows that improve efficiency. Track ongoing projects and due dates so nothing falls through the cracks. Manage vendors, supplies, and office organization. Identify gaps in operations and propose solutions proactively. Personal Assistant Tasks Assist with personal scheduling, errands, reservations, household coordination, and miscellaneous life tasks. Handle confidential information with absolute discretion. What You Bring Experience as an Executive Assistant, Operations Assistant, or similar role. Exceptional organization and the ability to manage multiple priorities at once. A proactive, problem-solving mindset - you anticipate needs without being asked. Strong communication skills and a confident, professional demeanor. Tech-savvy: comfortable with Google Workspace, Microsoft Office, project management tools, CRM's and learning new systems quickly. Ability to work in a fast-moving, creative business environment. Reliable transportation + occasional weekend availability during busy seasons. Who This Role Is Not For Someone who needs step-by-step instructions Someone who dislikes a constantly evolving workflow Someone who is uncomfortable coordinating with creative teams Someone who gets overwhelmed by detail-heavy days Someone seeking a slow, repetitive office job Who Will Love This Role You're energized by creating order and structure You're a natural systems-builder You love supporting both business operations and creative workflows You take pride in being the backbone of a growing company You're loyal, resourceful, and solutions-driven

LSS Bethany is a new substance use recovery program providing affordable comprehensive addictions treatment for women in a community based residential program in Oconomowoc, WI. We are seeking an Administrative Assistant. The right candidate will have a professional appearance and demeanor, have solid technical skills using the Microsoft Office Suite and proofreading, and experience with a multi-line phone system. This role may also fill in as needed as an Adult Residential Support Professional and may require occasional weekend hours. Schedule is primarily 8 AM - 4 PM, Monday through Friday and will flex to provide unit coverage. This position provides clerical and administrative support to the agency in a variety of areas which could include clerical, receptionist, project based, and other support tasks. AGENCY REQUIREMENTS (Required of all employees): Must comply with applicable service regulations as well as agency and departmental policies and procedures. Must relate to people of varied ethnic and cultural backgrounds, ages, and economic circumstances with respect and dignity. Must support the Mission, Vision and Values of the Agency. Represent LSS internally and externally as a servant leader in thought, words and actions. Essential Duties and responsibilities: This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. Deliver excellent customer service while maintaining an understanding and supportive demeanor. Maintain an accurate information stream that meets the needs of clients and programs. Continue to expand and improve technical knowledge and be an administrative resource for others in the agency. Provide guidance, work direction, and support to other administrative employees and volunteers as necessary. Create and edit documents (Word, Excel, PowerPoint, etc.). Type various documents and correspondence including meeting minutes. Proofread all documents for correct grammar, spelling, punctuation, and content. Communicate effectively with program partners regarding tasks, responsibilities, and deadlines. Problem-solve and provide suggestions for efficiency and improvement as warranted. Make recommendations regarding system changes that foster efficiency and quality. General office duties as assigned (e.g. mail, copying, preparation of documents, etc.). Troubleshoot and ensure office and facility needs are met and work with vendors as needed (office equipment, safety checks, fire extinguisher inspections, etc.). Provide receptionist duties as needed. This will include answering telephones, taking messages, scheduling appointments, and greeting visitors. Provide program specific support, which may include billing support functions, data entry, and other needed support. Prepare and if applicable, develop/create department forms and maintain supply of paper forms. Prepare and mail letters and packages. Create, organize, and maintain files. This may be hard copy files, electronic files, and databases. Assist in planning, scheduling, and preparing for meetings and events. Collaborate with other team members and assist with projects. Collaboration may include entities that are working at various locations. Supports, interacts with, and monitors residents within established policies and procedures, providing positive role modeling Records observations relating to actions and behavior of residents and maintains records and reports as required This position is responsible for maintaining timely and accurate reimbursement billing information Process timely and accurate claims for a variety of funders, including Medicare, Medicaid, commercial insurance, county and self-payers, utilizing different methods of submission. Will interact with clients to include signing them in and out, conducting intakes, monitoring meds per procedures and conducting UAs. Participate in other projects and other duties, as assigned and needed. PERKS: Public Service Loan Forgiveness (PSLF) By being employed with LSS, which is a non-profit agency, you can be eligible for loan forgiveness under the Public Service Loan Forgiveness program. Loans are eligible to be forgiven after 10 years of on-time and consistent payments through the income-based re-payment plan. Assistance navigating the PSLF through Summer Medical/Dental/Vision Insurance Flex Spending for Dependent & Health Care Mileage reimbursement Paid Time Off 10 Paid Holidays Ability to Contribute to 403B LSS makes annual raises a priority for employees Calm Wellness App - Premium Access Early Earned Wage Access with UKG Wallet Employee Assistance Program Service Awards and Recognition Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Upon offer, candidates must successfully complete the necessary background, caregiver, medical and any other checks required, according to program requirements . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High School Diploma or equivalent. Associates Degree in administrative support area is preferred. Minimum 1 year prior administrative experience preferred. Associates Degree may be substituted in lieu of prior experience. Proficiency in a variety of software programs (Microsoft Word, Excel, PowerPoint, Outlook, or equivalent) is required. LANGUAGE SKILLS: Ability to read, write, analyze and interpret to complete required documentation by established timeframes. Ability to document in a neat, legible, accurate, objective and consistent manner to reflect the services provided. Ability to effectively present information and respond to questions from all levels of LSS management and employees, as well as the individual, family, and circle of support. COMPUTER SKILLS/TECHNOLOGY: Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Ability to utilize efficiently an electronic health record(s) for documentation of direct services. Must be able to work on computer and utilize computer applications and programs to effectively complete the job. Ability to work within a variety of ever-changing software packages and computer systems. Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Maintain records and accurate filing systems. Regular use of technology for meetings and communication to include email, conference calls, web-based meetings and webinars. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger motions; and handle or touch objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. This position will require frequent computer usage. The incumbent of this position works in an air-conditioned, office environment. The incumbent will also be exposed to outdoor weather conditions when traveling on company business. The noise level in the work environment is usually moderate. TRAVEL: Ability to travel on day trips as required, but will be infrequent. Rarely, would overnight travel be required. LSS is an Equal Opportunity/Affirmative Action Employer.

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed

SALARY RANGE $20.42 - $26.94 WORK ASSIGNMENT DETAILS The Waukesha County Sheriff's Department - Jail Division is recruiting for an Administrative Assistant - Jail Lobby. This position is responsible for managing visitor interactions by greeting and directing the public, professional visitors, and volunteers while overseeing both professional and public video visitations. You'll ensure security by monitoring the lobby and controlling contraband, handling medication deliveries, inmate property, and the distribution of mail. Your administrative duties include compiling visitation reports, managing paperwork flow, and providing support during facility lockdowns by answering calls and processing open records requests. This role is vital for maintaining a secure, efficient, and welcoming facility through effective coordination and public service excellence. There will be routine casual inmate contact within the facilities. This position works Tuesday through Saturday, 7:30 a.m. - 4:00 p.m. including some holidays and unplanned overtime. The 2025 starting hourly rate range (2026 pending) is $20.42 to $21.25 plus excellent benefits. Full range extends to $26.94. Prior to offer, a candidate will need to pass a criminal history and background investigation conducted by the Waukesha County Sheriff's Department. CLASSIFICATION SPECIFICATION To view the full classification specification for Administrative Assistant click here. Minimum Training & Experience Requirements 1. High School Diploma or GED. Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan. Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic. About Us: Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?" Location: Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs. EEO: Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County. For further information visit: ****************************** The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.

Job Details 403 - Lincoln Village - Port Washington, WI Full Time None AM / 1st Restaurant - Food ServiceDescription Culinary Director | Executive Chef - Full-Time Position Lincoln Village | Port Washington, WI Lincoln Village / Heritage Senior Living is exceptional team-orientated organization with a growth mindset. We're dedicated to providing our employees with the resources and tools they need to grow professionally and personally. We believe everyone wants to become the very best version of themselves. We're here to help them along the way! Why you should join Heritage: **Immediate Pay - on-demand access to your pay as you work** **Flexible Scheduling** **Exceptional company benefits including, 401k with company match, Medical, Vision, Dental, Life Insurance, and an Employee Discount Program** What makes an Executive Chef successful? Caring & compassionate attitude for others Thorough understanding of sanitation and infection control practices Strong customer service focus; ability to multitask Excellent communication skills; ability to work collaboratively as part of a team Experience in a manager, assistant manager and/or supervisor role proficiency in all kitchen sanctions and cross-train/train new and existing culinary staff on preparation, arrangement, and plating of dishes per the current menu set by the company Passion for culinary arts and identifying new culinary techniques, presentations, and stay current on health care culinary industry trends Responsibilities: Provide customer service to residents, visitors, and staff Oversee all resident dining services in the community in accordance with Heritage Senior Living policies, procedures, and standards of practice, as well as state regulations. Menu Planning, food preparation, inventory management, and sanitation comply with HSL policy and state regulations Train and mentor culinary staff Maintain comfort, privacy, and dignity of our residents Requirements: Ability to speak, read and write English High school diploma, GED, or 1-3 months related experience or training preferred Must submit and pass all applicable pre-employment and annual tests and meet all training and other applicable state and federal guidelines Essential Functions: To perform this job successfully, an individual must be able to perform each essential duty. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. #IND403

Enjoy the locum tenens lifestyle knowing Weatherby is here to support you every step of the way. Call and speak to one of our consultants today for available dates and details. 12-hour shifts from 8am - 8pm 5 - 6 patients per 12-hour shift Specialty emergency department with observation unit Emergency crisis intervention and consultation services 24/7 crisis mental health services for all age groups Previous emergency psychiatry or consultation experience preferred No call or rounding required Team-based coverage model Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO " Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

Carry out administrative and general office duties for the Court. Becoming an Administrative Assistant would allow you to be involved with the Circuit Court within local government, ranging from customer service/reception and clerical work to demonstrating knowledge of division and administrative processes. Your day will consist of varied work supporting the operations of the court. Administrative Assistant - Jury * Communicates with prospective jurors, court staff, judges and the public. * Oversee juror intake and attendance functions, including check-ins, issuance of payment cards, coordination of courtroom escorts, and maintenance of accurate attendance and service documentation. * Administer all jury-related processes within the jury management system such as questionnaires, deferrals, excusals, disqualifications, panel preparation, and case outcome updates and prepare all required documentation for the courts. * Support daily jury operations by maintaining effective communication with court personnel, and ensuring the jury assembly area remains orderly and properly supplied. * Requires attention to detail, confidentiality Hours of Work * Monday through Friday 8:00 a.m. to 5:00 p.m. * Answer correspondence pertaining to the division or department; compile various reports as requested * Process incoming/outgoing correspondence for urgency and distribute correspondence to appropriate person(s) * Assist customers with basic and complex questions over the phone, in person or by mail * Troubleshoot and repair equipment when it is not working properly * Maintaining Office supplies * Proficient in data entry * Route phone calls to appropriate personnel or department, return calls and take messages as needed This job description is not designed to cover or contain a comprehensive listing of all required activities, duties, or responsibilities. Duties, responsibilities, programs, and activities may change, or new ones may be assigned at any time. * Strong interpersonal communication skills to be able to communicate with internal and external customer * Proficient in Microsoft Office * Knowledge of computer software programs i.e. word processing, spread sheets, custom applications and office machines * Ability to maintain confidentiality * Knowledge of general office work * Ability to multi-task Education and/or Work Experience Requirements (Ed and/or Other Requirements) * Completion of high school education Physical Requirements * Prolonged periods sitting at a desk and working on a computer * Must be able to lift 25 lbs. Lake County offers a competitive salary and benefit package. Visit our Prospective Employee page to get additional information on why you should work for Lake County! Any offer of employment is contingent upon the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. Only employees who have completed the probationary period are eligible for a transfer or promotion. Lake County is committed to being a diverse and inclusive workplace and is proud to be an equal

Accounting & Administrative Assistant The Accounting & Administrative Assistant is an essential part of our team, providing support to both the Accounting Department and overall office operations. This role involves managing core bookkeeping activities, assisting with accounts payable and receivable, supporting payroll processes, and maintaining accurate documentation across systems. Key Responsibilities * Perform daily bookkeeping and maintain precise financial records. * Assist with accounts payable, accounts receivable, and payroll preparation. * Track expenses, reconcile accounts, and update financial spreadsheets. * Support project setup, billing documentation, and data entry. * Provide administrative assistance to accounting, HR, and leadership teams. * Organize documents, manage reminders, and handle general office tasks. * Follow up on outstanding items to ensure deadlines are met. Qualifications * Strong multitasking and organizational skills. * Excellent communication skills-comfortable asking questions and following up. * Proactive, reliable, and self-driven. * High attention to detail and accuracy. * Ability to work independently in a hybrid environment. * Proficiency in Excel and Smartsheet. * 0-2 years of experience in administrative or accounting roles preferred. * Familiarity with Sage, QuickBooks, or Unanet is a plus * Job Type & Location This is a Permanent position based out of Wauwatosa, WI. Pay and Benefits The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Wauwatosa,WI. Application Deadline This position is anticipated to close on Dec 17, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

onsite in Milwaukee 4-5 days/week About the role Tidal Financial Group is seeking a detail-oriented and motivated Fund Administration Intern to support our ETF Fund Administration team. This internship offers a unique opportunity to gain practical experience in ETF financial reporting, compliance, regulatory filings and Board of Trustee reporting within a fast-paced financial environment. As an Intern in our Fund Administration group, you will be an integral team member with the focus of helping support the day-to-day tax-related operations and reporting of ETFs, as well work on projects related to enhancement of services provided to our clients and partners. This internship will introduce you to basic and advanced concepts of administration and operations of regulated investment companies, such as ETFs. Also included in the internship will be opportunities to learn from other areas of the fund administration team, including Tax Management and expense/budgeting, as well as other areas of Tidal as a whole. Our fund administration leadership team, which the tax management group is a part of, is committed to a team atmosphere that stresses fun, enjoyment, teaching and development to help continued succession as a professional and leader. What you'll do Monitoring and reviewing a fund budget based on contractual agreements, fee proposals and expense activity trends Helping prepare client board of trustees meeting materials. Helping prepare financial statements (e.g., statement of assets and liabilities, schedule of investments, statement of operations, statement of changes in net assets, statement of cash flows and accompanying financial footnotes) for SEC regulatory filings in order to comply with GAAP and regulatory reporting requirements. Helping prepare and review other SEC regulatory filings, such as Form N-PORT, Form N-CEN, Form 24f-2 and Form N-PX. Testing and reviewing portfolio compliance to ensure ETF adherence to the Investment Company Act of 1940, stated prospectus limitations and internal revenue (IRC) code guidelines Assisting Fund Administration leadership and Senior Level Fund Administrators in the coordination of both strategic and ad-hoc projects, which can include trust and fund launches and fund mergers and acquisitions (M&A) activity. Qualifications Currently pursuing a degree in Finance, Accounting, Business, or a related field Strong analytical and problem-solving skills Proficiency in Microsoft, particularly in Microsoft Excel, and familiarity with financial software Excellent attention to detail and strong organizational abilities Ability to work independently and collaboratively in a team environment. Strong written and verbal communication skills. Excellent organizational and time management skills Ability to embrace multiple technology platforms/systems and applications

At Holz Motors, we believe that happy employees make happy customers, and every team member plays a vital role in our success. We're looking for a detail-oriented Full Time Administrative Assistant to join our team and help keep our dealership operations running smoothly. If you're organized, efficient, and thrive in a fast-paced environment where priorities can change quickly, this could be the perfect opportunity for you! Responsibilities: Provide phone coverage during lunch hour (12:00-1:00 PM and any breaks) Process wholesale deals and dealer trades Perform filing and maintain organized records Assist with inventory tasks - stock in new vehicles ECOM invoice processing Perform various administrative and office duties as assigned Qualifications: Strong attention to detail and organizational skills Accurate data entry and computer proficiency Ability to handle multiple tasks and interruptions effectively Dealership and accounting experience is a plus Reliable and able to adapt to changing office needs What we offer... Medical and Dental Plan $15k of Employer paid life insurance Ancillary insurance products available- life, disability, critical illness, accident Employee Assistance Program 401k plan and Profit Sharing Paid Holiday and Vacation Career advancement opportunities, promote from within Over 100 years Family Owned and Operated Local event tickets- Brewers, Packers, Museum, Zoo Discounts on products and services

Company / Location Information A.O. Smith is a global leader applying innovative technologies and energy-efficient solutions to products manufactured and marketed worldwide. The company is one of the world's leading manufacturers of residential and commercial water heating equipment and boilers, as well as a manufacturer of water treatment products for residential and light commercial applications. A. O. Smith is headquartered in Milwaukee, Wisconsin, with approximately 12,000 employees at operations in the United States, Canada, China, India, Mexico, the Netherlands, and the United Kingdom. Primary Function Support the company by greeting, welcoming, and directing visitors and notifies company personnel of their arrival. Performs miscellaneous administrative activities such as booking meeting rooms, data entry, organizing and distributing mail, receiving and sending courier packages. May also be responsible to maintain security of lobby area. Responsibilities Reception and Office Services Responsibilities: Acts as contact person for all visitors Answers, screens and transfers calls from multi-line phone Maintains office supplies through the ordering, follow-up and stocking of materials Reconciles invoices and processes purchase orders Act as the point of contact for building management Manage incoming and outgoing mail, packages, and deliveries for both USPS and UPS Administers office security badge system Manage catering or room setup for company meetings and/or events Maintains company phone list Provides administrative support to human resources and benefits Other projects and duties as assigned Corporate Communications Responsibilities: Monitors AOS-Communications email inbox and forwards questions/requests to communications team Monitors and responds to the Manager Toolkit request emails with guidance Manages team subscriptions Assists with the creation of distribution lists Completes historical research on various subjects Creates photo folders as needed for various requests Make updates to the Company intranet (with guidance) Completes social media monitoring as needed Coordinates with the translation company on translation requests for the Company intranet Qualifications A minimum of one year of customer service work experience is required. Office experience preferred A high school diploma or GED equivalent required; an associate degree in business administration or applicable field preferred Ability to lift up to 20 pounds when unloading office supplies Proficient in Microsoft office; Word, Excel, Power Point, Outlook, etc Excellent interpersonal, communication, and customer service skills Professional appearance and manner required We Offer Competitive compensation package and comprehensive benefits plans which include medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short- and long-term disability programs and tuition assistance. #LI-Onsite #LI-AO ADA Statement & EEO Statement In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis. We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

Job Details WI Darien - Darien, WI Full Time Associate Degree Admin - ClericalDescription Wage Range: $24.00 - $28.00 / hour Power Solutions International (PSI) is a leader in large gen-set packaging and enclosures. We provide turnkey, custom power packages that integrate alternators, cooling systems, controls, switchgear, cabling, and protection, delivered as containerized, skid, or walk-in solutions. Our team manages the full lifecycle from application engineering and 3D design to structural fabrication, wiring and piping, sound and thermal management, code compliance, factory acceptance testing, and site support. With scalable production capacity and disciplined program management, PSI delivers repeatable quality and reliable performance on complex builds for mission-critical and industrial applications worldwide. Position Summary: The Project Assistant plays a vital role in supporting the Project Management team by tracking parts, coordinating follow-ups with customers, and assisting with day-to-day project activities. This position ensures smooth communication, efficient tracking of project deliverables, and timely support for all aspects of project execution. This position is based on Darien, WI. Essential Duties and Responsibilities: Track and monitor all parts related to assigned projects, ensuring timely ordering, delivery, and availability Follow up with customers regarding parts status, order updates, and any related inquiries Support Project Managers with documentation, scheduling, and coordination of project tasks Maintain accurate records of parts movement, status updates, and associated communications Assist in preparing reports, presentations, and project-related correspondence for internal and external stakeholders Coordinate with internal departments (e.g., procurement, service, and logistics) to ensure smooth project execution Support the preparation and organization of customer meetings, project reviews, and witness testing as needed Assist in maintaining project management tools and software for up-to-date tracking of project milestones and deliverables Proactively identify and communicate potential issues related to parts delays or project needs Provide administrative support for the Project Management team, including filing, data entry, and general office duties All other duties requested by management Qualifications Education and Experience: Associate degree in Business, Administration, or a related field (Bachelor's degree preferred) 1-3 years of experience in an administrative, coordination, or support role (experience in a manufacturing or project-based environment preferred) Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook Experience with project tracking tools or ERP systems (preferred) Skills and Competencies: Strong organizational skills with attention to detail Ability to manage multiple tasks and prioritize effectively in a fast-paced environment Excellent written and verbal communication skills for professional interaction with customers and internal teams Problem-solving mindset with the ability to work independently and collaboratively PSI offers a wide range of benefits from medical, dental, and vision to pet insurance as well as discounted prescription plans. Additionally, we also provide a 401k match, life insurance and AD&D, short- and long-term disability, and an employee assistance program. Come join our team and learn more about PSI and what we have to offer! Power Solutions International/3Pi is an EOE disability/vet company offering a drug-free workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Details: Stefanini Group is hiring! Stefanini is looking for Administrative Assistant in Round Lake, IL For quick Apply, please reach out to Ranjit Kumar- call: ********** / email: ************************** Work Hours: M-F (40 hours) Work Location: Round Lake, IL Shift: 1st Shift Supports one or more mid to senior-level managers. Works in a diverse and more complex environment; and includes some customer and executive contact. Performs more complex administrative activities including managing projects, composing letters and reports, preparing/editing presentations, and recommending or making purchase decisions. Possesses strong written and verbal communication skills. Details: Duties may include more complex administrative activities. Managing projects, managing budget and payroll, composing letters and reports, developing newsletters, preparing presentations, recommending or making purchase decisions. Has intermediate to advanced computer skills including word processing, spreadsheet, and basic presentation or database applications; and may train others. Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives. Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers. About Stefanini Group The Stefanini Group is a global provider of offshore, onshore, and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company. #LI-RK2 #LI-ONSITE

Benefits: * Flexible schedule * Parental leave * Training & development Administrative Assistant Perks: * Online Mobile Courses * Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of Need * Aggressive Competitive Wages Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a 'One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: * Address and manage customer needs and concerns, notify management and ownership as needed * Answering calls, providing customer service and documenting messages * Preparing and maintaining job documentation to brand standards * Management of compliance documentation, business resume and national account programs * Maintaining inventory of office supplies, cleaning products and all office related materials * IT support, facilitating weekly computer backups, software upgrades and organization * Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: * Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism * Aptitude with handling customers, showing patience, empathy, and clarity of 'message' * Skilled with organization, record keeping and close attention to detail * Respect for safety and brand identity guidelines. Ability to present yourself professionally * Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business.

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We're looking for people who are determined to make life better for people around the world. Responsibilities: The Administrative Assistant will report to the Site Head-Lilly Kenosha and be responsible for providing schedule, staffing, communication, and office management for direct and indirect business partners across the Kenosha site. Key Objectives/Deliverables: Proactively maintain daily calendars for the Site Lead Team; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination. Manage large, complex meetings, audits, recognition events, and/or Town Halls at various locations and of various sizes. Assist in planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed. Serve as key contact person for the Site Lead Team, helping to build relationships with direct and indirect business partners Communicate regularly with business partners inside and outside of the Kenosha site Maintain direct, open, and constant communication with business partners. Prepare written communication, documents, and presentations Holistic administration office management activities Create and maintain group and distribution lists, spreadsheets, documents, presentations, databases, and collaboration sites. Coordinate and arrange travel, including more complex travel (e.g., international, multi‐city travel) for business partners including (but not limited to) air, hotel, and rental car. Process complex expense reports (i.e. multi‐currency) including reconciliation of corporate credit accounts used for business purposes in a timely and accurate manner. Assist with administrative tasks in pre‐boarding and onboarding of new employees and/or contractors Serve as a resource to the area by explaining corporate and departmental procedures. Handle additional administrative support or special projects as assigned by the Site Lead Team. Potentially lead committees or teams, including members of various departments and/or components Attend various business meetings as needed to understand the business area and priorities. Obtain and utilize appropriate levels of Lilly process and product knowledge Basic Qualifications: High School Diploma or equivalent Excellent written and verbal communication skills Strong interpersonal and organizational skills Ability to maintain confidentiality Proficient knowledge of Microsoft programs Knowledge of Travel and Expense Reporting Problem solving and critical thinking skills Demonstrated ability to effectively manage complex calendars Ability to adapt to frequent changes in priorities, to manage multiple diverse tasks, to maintain accuracy, and to meet tight deadlines. Ability to work independently and confidently with limited guidance from others Additional Skills/Preferences: Knowledge of manufacturing organization and operations is preferred Additional Information: Role is Monday through Friday based. Must be flexible in providing support to accommodate other inputs. This is intended to provide a general overview of the job requirements at the time it was prepared. The job requirements of any position may change over time and may include additional responsibilities not specifically described in the . For GMP purposes, the job description should be updated for significant changes. As always, you should consult with your supervisor regarding your actual job responsibilities and any related duties that may be required for the position. Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (******************************************************** for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response. Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status. Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women's Initiative for Leading at Lilly (WILL), en Able (for people with disabilities). Learn more about all of our groups. Actual compensation will depend on a candidate's education, experience, skills, and geographic location. The anticipated wage for this position is $18.02 - $35.43 Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly's compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees. #WeAreLilly

Nursing Secretary, Full-Time, Day ShiftCommunity Care is hiring a Nursing Secretary. This rewarding opportunity is perfect for someone who enjoys team collaboration, being part of a mission driven organization and who shares our mission to help elderly individuals and adults with physical and intellectual disabilities continue to live as independently as possible in the community. This is a full-time opportunity at our Racine clinic.Nursing Secretary Job Responsibilities: Performs general clerical duties including answering telephone, typing, photocopying, faxing and filing, and routing reports. Appointment Coordination & Follow-up Completes transcription and follow-up of physician orders. Cross-trains and performs in different functions and/or roles as assigned. Job Requirements: • Education: High School Diploma• Experience: Required - A minimum of 1 year of personal or employment experience providing care or services for a frail or elderly population. Knowledge and/or experience with medical terminology. Preferred - Experience as a unit secretary medical assistant preferred.Nursing Secretary Job Schedule: 40 hours, Monday - Friday 8:00AM - 4:30PM About Community CareCommunity Care is a local nonprofit with more than 40 years of experience helping older adults and adults with disabilities live as independently as possible within the community. We coordinate and deliver a full range of supportive services that help more than 13,000 Wisconsin residents live safely, confidently, and with dignity. We are Wisconsin-based with local offices supporting each of the 15 counties we serve. Our dedicated team works with members to develop care plans to meet their health and social needs Together with our community partners, we're committed to providing compassionate, personalized care that empowers members to live a healthy and independent lifestyle.Compensation and Benefits: Our employees make a real difference in people's lives every day, that is why we are proud to offer a compensation package that includes:• Generous, paid time off• Competitive pay and benefits (health, dental, vision, etc.) • Flexible benefits plan• Employee referral program• Coworkers care program• Retirement plan with employer contribution• Employee Assistance ProgramCommunity Care is an Equal Opportunity Employer

LSS Bethany is a new substance use recovery program providing affordable comprehensive addictions treatment for women in a community based residential program in Oconomowoc, WI. We are seeking an Administrative Assistant. The right candidate will have a professional appearance and demeanor, have solid technical skills using the Microsoft Office Suite and proofreading, and experience with a multi-line phone system. This role may also fill in as needed as an Adult Residential Support Professional and may require occasional weekend hours. Schedule is primarily 8 AM - 4 PM, Monday through Friday and will flex to provide unit coverage. This position provides clerical and administrative support to the agency in a variety of areas which could include clerical, receptionist, project based, and other support tasks. AGENCY REQUIREMENTS (Required of all employees): Must comply with applicable service regulations as well as agency and departmental policies and procedures. Must relate to people of varied ethnic and cultural backgrounds, ages, and economic circumstances with respect and dignity. Must support the Mission, Vision and Values of the Agency. Represent LSS internally and externally as a servant leader in thought, words and actions. Essential Duties and responsibilities: This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. Deliver excellent customer service while maintaining an understanding and supportive demeanor. Maintain an accurate information stream that meets the needs of clients and programs. Continue to expand and improve technical knowledge and be an administrative resource for others in the agency. Provide guidance, work direction, and support to other administrative employees and volunteers as necessary. Create and edit documents (Word, Excel, PowerPoint, etc.). Type various documents and correspondence including meeting minutes. Proofread all documents for correct grammar, spelling, punctuation, and content. Communicate effectively with program partners regarding tasks, responsibilities, and deadlines. Problem-solve and provide suggestions for efficiency and improvement as warranted. Make recommendations regarding system changes that foster efficiency and quality. General office duties as assigned (e.g. mail, copying, preparation of documents, etc.). Troubleshoot and ensure office and facility needs are met and work with vendors as needed (office equipment, safety checks, fire extinguisher inspections, etc.). Provide receptionist duties as needed. This will include answering telephones, taking messages, scheduling appointments, and greeting visitors. Provide program specific support, which may include billing support functions, data entry, and other needed support. Prepare and if applicable, develop/create department forms and maintain supply of paper forms. Prepare and mail letters and packages. Create, organize, and maintain files. This may be hard copy files, electronic files, and databases. Assist in planning, scheduling, and preparing for meetings and events. Collaborate with other team members and assist with projects. Collaboration may include entities that are working at various locations. Supports, interacts with, and monitors residents within established policies and procedures, providing positive role modeling Records observations relating to actions and behavior of residents and maintains records and reports as required This position is responsible for maintaining timely and accurate reimbursement billing information Process timely and accurate claims for a variety of funders, including Medicare, Medicaid, commercial insurance, county and self-payers, utilizing different methods of submission. Will interact with clients to include signing them in and out, conducting intakes, monitoring meds per procedures and conducting UAs. Participate in other projects and other duties, as assigned and needed. PERKS: Public Service Loan Forgiveness (PSLF) By being employed with LSS, which is a non-profit agency, you can be eligible for loan forgiveness under the Public Service Loan Forgiveness program. Loans are eligible to be forgiven after 10 years of on-time and consistent payments through the income-based re-payment plan. Assistance navigating the PSLF through Summer Medical/Dental/Vision Insurance Flex Spending for Dependent & Health Care Mileage reimbursement Paid Time Off 10 Paid Holidays Ability to Contribute to 403B LSS makes annual raises a priority for employees Calm Wellness App - Premium Access Early Earned Wage Access with UKG Wallet Employee Assistance Program Service Awards and Recognition Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Upon offer, candidates must successfully complete the necessary background, caregiver, medical and any other checks required, according to program requirements . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High School Diploma or equivalent. Associates Degree in administrative support area is preferred. Minimum 1 year prior administrative experience preferred. Associates Degree may be substituted in lieu of prior experience. Proficiency in a variety of software programs (Microsoft Word, Excel, PowerPoint, Outlook, or equivalent) is required. LANGUAGE SKILLS: Ability to read, write, analyze and interpret to complete required documentation by established timeframes. Ability to document in a neat, legible, accurate, objective and consistent manner to reflect the services provided. Ability to effectively present information and respond to questions from all levels of LSS management and employees, as well as the individual, family, and circle of support. COMPUTER SKILLS/TECHNOLOGY: Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Ability to utilize efficiently an electronic health record(s) for documentation of direct services. Must be able to work on computer and utilize computer applications and programs to effectively complete the job. Ability to work within a variety of ever-changing software packages and computer systems. Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Maintain records and accurate filing systems. Regular use of technology for meetings and communication to include email, conference calls, web-based meetings and webinars. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger motions; and handle or touch objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. This position will require frequent computer usage. The incumbent of this position works in an air-conditioned, office environment. The incumbent will also be exposed to outdoor weather conditions when traveling on company business. The noise level in the work environment is usually moderate. TRAVEL: Ability to travel on day trips as required, but will be infrequent. Rarely, would overnight travel be required. LSS is an Equal Opportunity/Affirmative Action Employer.

Accounting & Administrative Assistant The Accounting & Administrative Assistant is an essential part of our team, providing support to both the Accounting Department and overall office operations. This role involves managing core bookkeeping activities, assisting with accounts payable and receivable, supporting payroll processes, and maintaining accurate documentation across systems. Key Responsibilities + Perform daily bookkeeping and maintain precise financial records. + Assist with accounts payable, accounts receivable, and payroll preparation. + Track expenses, reconcile accounts, and update financial spreadsheets. + Support project setup, billing documentation, and data entry. + Provide administrative assistance to accounting, HR, and leadership teams. + Organize documents, manage reminders, and handle general office tasks. + Follow up on outstanding items to ensure deadlines are met. Qualifications + Strong multitasking and organizational skills. + Excellent communication skills-comfortable asking questions and following up. + Proactive, reliable, and self-driven. + High attention to detail and accuracy. + Ability to work independently in a hybrid environment. + Proficiency in Excel and Smartsheet. + 0-2 years of experience in administrative or accounting roles preferred. + Familiarity with Sage, QuickBooks, or Unanet is a plus. Job Type & Location This is a Permanent position based out of Wauwatosa, WI. Pay and Benefits The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Wauwatosa,WI. Application Deadline This position is anticipated to close on Dec 10, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.