Administrative assistant jobs in Wauwatosa, WI

Administrative Assistant - Property Management Brookfield, Wisconsin | $20-$22/hour Temp to Hire About the Company Our locally owned property management firm manages a diverse portfolio of residential and commercial properties. We're seeking an Administrative Assistant to join our corporate office and provide key support to our leasing team. Role Overview If you're looking to get your foot in the door in property management, this is the job for you. This ongoing role offers a minimum six-month commitment and is perfect for someone who wants to learn the industry while contributing to a busy, collaborative office. No prior property management experience is required-we'll provide the training you need to succeed. Key Responsibilities Provide administrative support to the leasing team, including preparing documents, processing applications, and maintaining tenant files. Serve as a point of contact for residents, prospects, and vendors via phone, email, and in person. Coordinate maintenance requests and track follow-ups to ensure timely resolution. Assist with scheduling showings and updating property listings. Handle general office tasks such as data entry, scheduling, and recordkeeping. Qualifications 1-2 years of administrative or office support experience (property management experience a plus but not required). Strong organizational skills and attention to detail. Excellent communication and customer service abilities. Proficiency with Microsoft Office Suite; experience with property management software is helpful but not necessary. Compensation & Schedule $20-$22 per hour, depending on experience. Full-time, on-site at our Brookfield corporate office. Why Join Us Gain valuable exposure to the property management and real estate field. Work with a supportive, collaborative team in a professional corporate office. Build skills and experience that can launch a career in property management.

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

Because your opportunities are endless Here at Primark, we love to do things our way. We help our customers keep up with high fashion at affordable prices. We do everything with passion, high standards and care around here. And if that sounds like you, join us as a Cash Office Assistant. Because you matter People are at the heart of what we do, so it's essential that we provide you with the right environment to perform at your very best. We offer benefits that put you first: Salary: we offer a competitive starting base pay with $0.50 increases at 6 months and 12 months of employment Balance: Plan your life outside of work with set schedules and guaranteed hours Paid time off: Earn paid time off for every hour you work, inclusive of part time roles Discounts: Use your in-store employee discount across our fabulous range Development: Grow your career with our development programs and career paths Retirement: Secure your future with our generous 401K Retirement Plan & Company Match Workspace: Enjoy our best in class back of house colleague workspace Support: Explore our well-being initiatives and employee assistance programs What will I be doing? As a Cash Office Assistant at Primark, you control the cash. This means you will be stabilizing the tills (our term for registers) and monitoring use of petty cash. You will contribute to the profitability of the store through: Efficiently and accurately controlling cash handling operations Noting any till discrepancies Preparing tills for the following day Who you are: We love to delight our customers with amazing in store experiences and that starts with you! Here's what we need: You are detailed oriented, fashion-loving person with 2 years of experience in handling cash procedures, as well as retail experience. You're passionate about people and creating those amazing experiences You're honest, a strong communicator who can also listen, share ideas and get involved where needed You've got good organisational skills and attention to detail You're a team player with high levels of motivation, a positive attitude and willingness to learn You're interested in fashion and the latest looks You have a high school diploma or equivalent To join us, apply today! The pay range for this role is: $17.60 This is a good faith estimate of the minimum and maximum we would pay for this role at the time of this posting. The base pay rate offered will account for internal equity and may vary depending on the candidate's geographic region of work, job-related knowledge, skills, and experience, among other factors. Our fashion isn't one-size-fits-all and neither is our culture. Primark promotes equal employment opportunity, we strive to create an inclusive workplace where people can be themselves, access opportunities and thrive together. Primark is an equal opportunity employer. Primark does not discriminate against applicants or employees on the basis of race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or any other characteristic protected by law. Primark is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. To request reasonable accommodation to participate in the job application or interview process, please email ********************** with your request. This email is not for general employment inquiries or correspondence. We will only respond to those requests that are related to accessibility of the online application system due to a disability.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed

SALARY RANGE $20.42 - $26.94 WORK ASSIGNMENT DETAILS The Waukesha County Sheriff's Department - Jail Division is recruiting for an Administrative Assistant - Jail Lobby. This position is responsible for managing visitor interactions by greeting and directing the public, professional visitors, and volunteers while overseeing both professional and public video visitations. You'll ensure security by monitoring the lobby and controlling contraband, handling medication deliveries, inmate property, and the distribution of mail. Your administrative duties include compiling visitation reports, managing paperwork flow, and providing support during facility lockdowns by answering calls and processing open records requests. This role is vital for maintaining a secure, efficient, and welcoming facility through effective coordination and public service excellence. There will be routine casual inmate contact within the facilities. This position works Tuesday through Saturday, 7:30 a.m. - 4:00 p.m. including some holidays and unplanned overtime. The 2025 starting hourly rate range (2026 pending) is $20.42 to $21.25 plus excellent benefits. Full range extends to $26.94. Prior to offer, a candidate will need to pass a criminal history and background investigation conducted by the Waukesha County Sheriff's Department. CLASSIFICATION SPECIFICATION To view the full classification specification for Administrative Assistant click here. Minimum Training & Experience Requirements 1. High School Diploma or GED. Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan. Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic. About Us: Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?" Location: Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs. EEO: Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County. For further information visit: ****************************** The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.

Northwestern Mutual has been helping families and businesses achieve financial security for nearly 160 years through a distinctive planning approach that integrates risk management with wealth accumulation, preservation and distribution. With more than $217 billion in assets, $26 billion in revenues and more than $1.5 trillion worth of life insurance protection in force, Northwestern Mutual delivers financial security to more than 4.2 million clients. For the seventh consecutive year, Northwestern Mutual has also been recognized among the “Best Places to Work in IT” as a top workplace for information technology (IT) professionals, according to IDG's Computerworld, the leading source of technology news and information for IT influencers worldwide. People are the power behind Northwestern Mutual, and diversity makes us better. We are committed to reflecting and serving the marketplace. We do so by attracting and enhancing the engagement of those who bring their unique perspectives, ideas, and beliefs. At Northwestern Mutual, people matter. And you'll be working for a company that's consistently voted among the “most admired” in the nation. We invite you to explore your career interests with us. Job Description Interns may be involved in providing day-to-day support as needed including problem resolution, metrics reporting, documentation, project assistance and various other activities including attending and participating in various meetings as part of the team. Responsibilities of the intern may include: • Participating in basic system administration and operational support • Troubleshooting and/or interacting with IT staff or vendors in testing, operational support and troubleshooting of complex system hardware and/or software problems • Utilize monitoring tools and assist in alerting appropriate areas to take action as needed Qualifications Active student pursuing a Bachelor's or Master's degree in Computer Science, Computer Engineering, Management Information Systems or related field. A cumulative grade point average of 3.0 or higher with a minimum of 6-9 credits in Computer Science or Management Information Systems courses Additional Information SKILLS AND COMPETENCIES REQUIRED FOR POSITION • Excellent verbal and written communication (including meeting scheduling/facilitation), analytical and problem- solving skills, time management and customer service skills • Basic knowledge and experience with Unix (Unix scripting) and/or Microsoft operating systems • Basic experience with Microsoft Office Suite, Outlook client (including calendar and desktop infrastructure) PC hardware and Windows, troubleshooting and supporting Windows platforms and network based applications • Familiarity with Windows 7, Cloud, IT security concepts, computer networks, firewalls and switches and Mobile OS • Basic programming skills in C++, C#, Visual Basic and Java • Knowledge of SharePoint administration is a plus

Carry out administrative and general office duties for the Court. Becoming an Administrative Assistant would allow you to be involved with the Circuit Court within local government, ranging from customer service/reception and clerical work to demonstrating knowledge of division and administrative processes. Your day will consist of varied work supporting the operations of the court. Administrative Assistant - Jury * Communicates with prospective jurors, court staff, judges and the public. * Oversee juror intake and attendance functions, including check-ins, issuance of payment cards, coordination of courtroom escorts, and maintenance of accurate attendance and service documentation. * Administer all jury-related processes within the jury management system such as questionnaires, deferrals, excusals, disqualifications, panel preparation, and case outcome updates and prepare all required documentation for the courts. * Support daily jury operations by maintaining effective communication with court personnel, and ensuring the jury assembly area remains orderly and properly supplied. * Requires attention to detail, confidentiality Hours of Work * Monday through Friday 8:00 a.m. to 5:00 p.m. * Answer correspondence pertaining to the division or department; compile various reports as requested * Process incoming/outgoing correspondence for urgency and distribute correspondence to appropriate person(s) * Assist customers with basic and complex questions over the phone, in person or by mail * Troubleshoot and repair equipment when it is not working properly * Maintaining Office supplies * Proficient in data entry * Route phone calls to appropriate personnel or department, return calls and take messages as needed This job description is not designed to cover or contain a comprehensive listing of all required activities, duties, or responsibilities. Duties, responsibilities, programs, and activities may change, or new ones may be assigned at any time. * Strong interpersonal communication skills to be able to communicate with internal and external customer * Proficient in Microsoft Office * Knowledge of computer software programs i.e. word processing, spread sheets, custom applications and office machines * Ability to maintain confidentiality * Knowledge of general office work * Ability to multi-task Education and/or Work Experience Requirements (Ed and/or Other Requirements) * Completion of high school education Physical Requirements * Prolonged periods sitting at a desk and working on a computer * Must be able to lift 25 lbs. Lake County offers a competitive salary and benefit package. Visit our Prospective Employee page to get additional information on why you should work for Lake County! Any offer of employment is contingent upon the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. Only employees who have completed the probationary period are eligible for a transfer or promotion. Lake County is committed to being a diverse and inclusive workplace and is proud to be an equal

Accounting & Administrative Assistant The Accounting & Administrative Assistant is an essential part of our team, providing support to both the Accounting Department and overall office operations. This role involves managing core bookkeeping activities, assisting with accounts payable and receivable, supporting payroll processes, and maintaining accurate documentation across systems. Key Responsibilities + Perform daily bookkeeping and maintain precise financial records. + Assist with accounts payable, accounts receivable, and payroll preparation. + Track expenses, reconcile accounts, and update financial spreadsheets. + Support project setup, billing documentation, and data entry. + Provide administrative assistance to accounting, HR, and leadership teams. + Organize documents, manage reminders, and handle general office tasks. + Follow up on outstanding items to ensure deadlines are met. Qualifications + Strong multitasking and organizational skills. + Excellent communication skills-comfortable asking questions and following up. + Proactive, reliable, and self-driven. + High attention to detail and accuracy. + Ability to work independently in a hybrid environment. + Proficiency in Excel and Smartsheet. + 0-2 years of experience in administrative or accounting roles preferred. + Familiarity with Sage, QuickBooks, or Unanet is a plus. Job Type & Location This is a Permanent position based out of Wauwatosa, WI. Pay and Benefits The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Wauwatosa,WI. Application Deadline This position is anticipated to close on Dec 10, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant II - University HousingJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIJob Duties: The Department of University Housing at the University of Wisconsin-Whitewater seeks an Administrative Assistant II. This position provides program assistance for the Executive Director of University Housing, the Associate Director of University Housing and the Residence Life Assistant Directors in support of department goals, under the supervision of the Executive Director of University Housing. Primary responsibilities include administrative support for several University Housing administrative staff, coordinating student employee hiring and payroll, supporting the student conduct process, purchasing, Resident Assistant Selection and hiring, and the search and screen process for professional staff. This position will also provide limited administrative support to Student Affairs. This position has access to highly sensitive, confidential information, records and is required to maintain strict confidentiality in the handling of information, records and other documents. Responsibilities: 15% General Administrative Support: Schedule meetings and maintain appointment calendars for the Executive Director, Associate Director, and Residence Life Assistant Directors. Reserve the department conference room. Reserve vehicles, flights, and lodging as requested. Order supplies and complete required documentation for Residence Life and the residence halls. Maintain organization, inventory, and upkeep of two storage rooms. Complete general printing and copying tasks. Perform other duties as assigned. 25% Coordinate Student Employee Payroll: Administer payroll for approximately 400 hourly and salaried student employees in University Housing. Serve as departmental specialist on student employment procedures, including administering and verifying I-9 certifications. Maintain the Student Employee Manual for supervisors and student staff. Act as the primary liaison between University Housing and Human Resources on student employment matters and maintain accurate student payroll records. 20% Projects and Program Support: Serve as the administrative assistant for University Housing search processes, including scheduling interviews and coordinating travel and reimbursement for candidates. Conduct GPA checks on student employees as requested to verify compliance with requirements. Coordinate staff meal plans. Provide administrative support for the Residence Hall Association, including travel arrangements, ordering supplies or materials, assisting with programming functions, and processing budgetary requests. 10% Residence Life Student Conduct Support: Maintain and update individual student conduct records. Conduct record checks as needed, adhering strictly to FERPA guidelines. Respond to and screen initial parental contacts and questions related to student conduct cases. Maintain student conduct database. Prepare and distribute student conduct correspondence as requested. Schedule students and staff for hearings. Distribute student conduct appeals paperwork and explain the appeal process to students. 10% Resident Assistant Selection Support: Maintain and update RA personnel files, including managing archives. Conduct GPA checks on all RA candidates and current staff to ensure compliance with requirements. Maintain a database of current and past RAs. Coordinate candidate interviews during the RA selection process. Prepare and distribute RA hiring letters, maintaining copies for personnel files. Process RA contract meal plan selections and communicate changes to the HawkCard Office. Process RA contracts with the Financial Aid Office and communicate any changes. Compile and maintain monthly programming reports. 15% Office Management and Student Supervision: Serve as receptionist in the central office by greeting visitors, answering questions, and directing individuals to appropriate staff. Provide timely and professional responses to both walk-in and phone inquiries. Hire, train, supervise, and provide work instruction to student staff. Oversee tasks for accuracy and completion. Order and maintain office equipment, supplies, and printed materials. Coordinate, monitor, and enforce the residence hall posting policy, including dissemination of postings and management of digital signage. Maintain a neat, organized, professional office and reception area. 5% Student Affairs Administrative Support: Schedule meetings and maintain appointment calendars for Vice-Chancellor of Student Affairs. Reserve and schedule vehicles, flights, and lodging as requested. Provide administrative assistance in Student Affairs searches, including interview scheduling, travel arrangements, and reimbursements for candidates. CONDITIONS OF APPOINTMENT: University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization. Key Job Responsibilities: Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Department: The Department of University Housing Compensation: Well-qualified candidates can expect a starting hourly rate of $22.00 commensurate with the candidate's education, related experience, and qualifications. UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure. Knowledge, Skills, and Abilities: Advanced proficiency with WINS, WISDM, Outlook Calendar, Microsoft Word, Excel, and Access Strong organizational and time management skills with the ability to prioritize and complete projects in a timely fashion Ability to train, supervise, and provide work instruction to student employees High level of discretion and ability to maintain strict confidentiality with sensitive information and records Strong written and verbal communication skills Attention to detail and accuracy in administrative tasks Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills How to Apply: Only complete application packages will be considered. This includes online submission of the following documents: Cover Letter Resume Name and contact information for three professional references Contact Information: If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at ************** or **********. For questions regarding this position, please contact: Kelly Frank ************** ************ To Ensure Consideration: Applications received by November 13th, 2025, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process. CAMPUS INFORMATION: UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s. UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place. ORGANIZATION INFORMATION: The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (*************************** Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a). Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked. The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at ************. UW IS AN EQUAL OPPORTUNITY EMPLOYER: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

At Holz Motors, we believe that happy employees make happy customers, and every team member plays a vital role in our success. We're looking for a detail-oriented Full Time Administrative Assistant to join our team and help keep our dealership operations running smoothly. If you're organized, efficient, and thrive in a fast-paced environment where priorities can change quickly, this could be the perfect opportunity for you! Responsibilities: Provide phone coverage during lunch hour (12:00-1:00 PM and any breaks) Process wholesale deals and dealer trades Perform filing and maintain organized records Assist with inventory tasks - stock in new vehicles ECOM invoice processing Perform various administrative and office duties as assigned Qualifications: Strong attention to detail and organizational skills Accurate data entry and computer proficiency Ability to handle multiple tasks and interruptions effectively Dealership and accounting experience is a plus Reliable and able to adapt to changing office needs What we offer... Medical and Dental Plan $15k of Employer paid life insurance Ancillary insurance products available- life, disability, critical illness, accident Employee Assistance Program 401k plan and Profit Sharing Paid Holiday and Vacation Career advancement opportunities, promote from within Over 100 years Family Owned and Operated Local event tickets- Brewers, Packers, Museum, Zoo Discounts on products and services

Community Care is hiring an Administrative Assistant to join our team. This rewarding opportunity is perfect for someone who enjoys team collaboration, being part of a mission driven organization and who shares our mission to help elderly individuals and adults with physical and intellectual disabilities continue to live as independently as possible in the community. This is a Part-time opportunity. This position is Mon - Thu 8AM - 3:30PM and Fri 8AM - 12PM. This position is 32 hours per week total. This position supports the Mequon office on Mon, Wed, Fri and the West Bend office on Tue, Thu. Administrative Assistant Job Responsibilities: Provides clerical support, including word processing, data entry, answering phone calls, taking minutes/notes, processing mail, generating reports, photocopying, faxing, filing, scheduling appointments, making travel arrangements and greeting visitors. Tracks and maintains an adequate supply of forms and supplies; manages office equipment, including maintenance repairs. Administrative Assistant Job Requirements: Education: High School Diploma Experience: Minimum of 2 years of administrative support experience with at least one year in a health care, social service or insurance setting. Administrative Assistant Job Schedule: Mon - Thu 8AM - 3:30PM and Fri 8AM - 12PM. This position is 32 hours per week total. This position supports the Mequon office on Mon, Wed, Fri and the West Bend office on Tue, Thursday. Community Care is a nonprofit organization with over 40 years of experience helping adults with long-term care needs live as independently as possible. Our Medicare/Medicaid long-term care programs serve the needs of older adults and adults with disabilities. We coordinate and deliver a full range of supportive services that help them live safely, confidently and with dignity. More than 10,000 Wisconsinites trust in us to provide the quality support needed to help them reach their potential in health, happiness and independence. We are Wisconsin-based and have local offices supporting each of the 14 counties we serve. Compensation and Benefits: Our employees make a real difference in people's lives every day that is why we are proud to offer a compensation package that includes: Attractive full and part time schedules Generous paid time off Competitive pay and benefits (health, dental, vision, etc.) Retirement Plan with employer contribution Flexible benefits plan Employee referral program Co-Workers care program Employee Assistance Program Community Care is an Equal Opportunity Employer

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience.

This position reports directly to the Branch Manager, providing administrative support to the branch. The Administrative Assistant is the face of the branch and embodies our commitment to exceptional customer service, ensuring a welcoming and professional experience for guests, clients, and employees. This role requires strong administrative capabilities, exemplary communication skills, proactive problem-solving, and a proven ability to thrive in a fast-paced setting. The Administrative Assistant provides excellent customer service to internal and external customers and demonstrates strict confidentiality with all team members while serving as an ambassador of our culture. Essential Functions: Welcome visitors warmly and professionally - both in-person and over the phone, always providing exceptional customer service, and ensuring they are promptly directed to the appropriate person or department. Manage a high volume of calls and ensure timely connection to the correct individual by transferring calls via phone, email or voicemail. Establish, maintain, and update the branch's filing system. Receive, organize and promptly distribute daily incoming mail deliveries. Work independently and within a team on special projects. Maintain a pristine and inviting reception area as well as the break rooms & conference rooms. Track and acknowledge employee anniversaries and birthdays. Assist in planning and executing events and celebrations. Complete and review cash logs from Will Call, ensuring accuracy. Send copies of cash logs to accounting via email. Order office supplies and keep inventory of stock. Assist the Branch Manager with onboarding and new hire documentation. Adhere to all Company safety rules, standards, and guidelines. Perform other duties as assigned. Required Knowledge, Skills, and Abilities: Requires strong organizational skills and attention to detail. Ability to build effective relationships with both internal and external customers. Positive attitude and ability to function both independently and in a team setting. Demonstrate integrity and ethical conduct in performing responsibilities. Prioritize multiple responsibilities and manage time effectively. Must be computer literate in all Microsoft Office products. Must be able to communicate in English with regard to the essential functions of the position. Required Experience and Education: Associates degree preferred, high school diploma required. Two years of prior administrative experience preferred, one year required. Physical Demands: Requires visual, hearing, and speech acuity. Frequently required to sit, stand, walk, and climb stairs. Must be able to lift, carry, push and/or pull objects up to 20 lbs.

Account Management - Prepare proposals and summaries of insurance Database Management - Database management including claims data Project Management - Setting schedules and managing assets

Job Title: Administrative Assistant III Working Hours: Fulltime Extra Info & Spec (insert below): Perform a wide variety of administrative duties of a highly confidential and sensitive nature, in support of the top executive of a major functional area or profit center. Promote and implement measures to improve customer relations. Guide and instruct new support staff. Compose correspondence and release under own signature, as authorized. Produce a variety of documents using various software packages. Manipulate data on spreadsheets and/or database software programs, utilizing new formulae and formats, as applicable. Coordinate with other management and outside personnel to obtain, assemble, format, and disseminate information necessary for standard and special requests. Answer and route telephone calls, transmitting decisions and instructions and answering inquiries to aid executive in the resolution of routine matters. Make complete travel arrangements and coordinate meetings and conferences with customers high level executives. Arrange for facilities, transportation, lodging and special activities. Qualifications **Must have good work history. The managers need for this person to stay for at least 12+ months. **Must have GREAT phone-skills **Must be proficient in Excel (know about v-lookups) Additional Information There will be training for the selected candidate during the first 6-months.

Benefits: IRA benefits Competitive salary Flexible schedule Health insurance Paid time off As a Caregiver with Assisting Hands, you'll have a dedicated team behind you every step of the way. Our tools and training help you focus on what matters most**caring for our seniors** 24/7 support from our experienced office team industry-leading caregiving technology and scheduling tools **WEEKLY PAY** benefits for eligible employees opportunities to learn and grow in your role! We have Part-Time Hours Looking for extra Money over the weekends or during the week **THIS IS THE JOB FOR YOU** Join a company that supports you while you support others what you will get as a caregiver: $18.50-19.50/hr weekly pay & direct deposit early raise based on performance Medical insurance after 90-day working days simple IRA saving program Mileage reimbursement opportunity for growth What you'll do as a caregiver Foster relationships with clients through companionship and compassionate caregiving Assist with meal preparation and perform light housekeeping duties provide personal care services, including assistance with grooming, bathing, restroom use, and managing incontinence. We've got you covered Dedicated support from our passionate team available 24/7 fast job placement for qualified candidates Requirements Have basic English speaking, reading and writing must have reliable transportation DL/ID Complete any necessary compliance, license, or registration requirements caregiving experience HUGE PLUS flexible schedule if you are dedicated hard worker this job is for you! -Apply or give us a call at ************ Compensation: $18.50 - $20.00 per hour Assisting Hands Home Care prides itself on offering compassionate, dependable home care to their clients across the US. Their unparalleled reputation of quality home care covers a broad spectrum of services ranging from aging care for the elderly, post-surgery care, transitional care from a hospital or rehab, to post maternity care for those mothers who need care after the birth of their child. Aside from the company's mission for quality home care and passion for the value of family, one of the other reasons that Assisting Hands has provided such exceptional care to their clients is due to their high standards for hiring. According to the company's Vice President, Gail Stout, Assisting Hands Home Care believes that the caregivers are the face of the company. “Our agencies hire caregivers that first and foremost align with our company's core values.” Gail went on to explain that their agencies do a complete interview process of each hiring candidate. “We look for the three most important qualities in our caregivers which is professionalism, empathy, and strong communication skills.” Additionally, the agencies do a comprehensive background screening, training and verification of skill competency. “Each AHHC agency has a robust pool of caregivers but we are always looking to hire additional caregivers that meet our guidelines and criteria for caring for our clients,” Gail said. According to some of the agencies' caregivers, Assisting Hands motivates their employees to give the best care possible. “They treat their caregivers with very high standards,” said Fatima L. She went on to say that the company strives to provide quality care to their clients for all their individual needs. “Because of this quality care it makes a great difference to all elderly clients and their families.” Some of the other comments made by various Assisting Hands caregivers are “I applaud this company for the high standards and ethics that I have witnessed…” - Julie J. “I have worked for home care companies in the past and none of them are at all like Assisting Hands Home Care. I feel like a genuinely valued employee.” Kelsey L. “What I have experienced since working at AHHC is that the company truly cares about its clients just as well as its employees. They are always willing to help and go the extra mile to meet everyone's needs.” LaEasha G. Assisting Hands Home Care and their employees believe that there is value to offering dependable care and compassion to those in need which is witnessed on a daily basis by both the staff and the clients. No matter what service is being provided, from light housekeeping and making meals to helping with bathing and grooming needs, caring for others with dignity and dedication is paramount to Assisting Hands Home Care which is reflected in AHHC caregivers.

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We're looking for people who are determined to make life better for people around the world. Responsibilities: The Administrative Assistant will report to the Site Head-Lilly Kenosha and be responsible for providing schedule, staffing, communication, and office management for direct and indirect business partners across the Kenosha site. Key Objectives/Deliverables: Proactively maintain daily calendars for the Site Lead Team; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination. Manage large, complex meetings, audits, recognition events, and/or Town Halls at various locations and of various sizes. Assist in planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed. Serve as key contact person for the Site Lead Team, helping to build relationships with direct and indirect business partners Communicate regularly with business partners inside and outside of the Kenosha site Maintain direct, open, and constant communication with business partners. Prepare written communication, documents, and presentations Holistic administration office management activities Create and maintain group and distribution lists, spreadsheets, documents, presentations, databases, and collaboration sites. Coordinate and arrange travel, including more complex travel (e.g., international, multi‐city travel) for business partners including (but not limited to) air, hotel, and rental car. Process complex expense reports (i.e. multi‐currency) including reconciliation of corporate credit accounts used for business purposes in a timely and accurate manner. Assist with administrative tasks in pre‐boarding and onboarding of new employees and/or contractors Serve as a resource to the area by explaining corporate and departmental procedures. Handle additional administrative support or special projects as assigned by the Site Lead Team. Potentially lead committees or teams, including members of various departments and/or components Attend various business meetings as needed to understand the business area and priorities. Obtain and utilize appropriate levels of Lilly process and product knowledge Basic Qualifications: High School Diploma or equivalent Excellent written and verbal communication skills Strong interpersonal and organizational skills Ability to maintain confidentiality Proficient knowledge of Microsoft programs Knowledge of Travel and Expense Reporting Problem solving and critical thinking skills Demonstrated ability to effectively manage complex calendars Ability to adapt to frequent changes in priorities, to manage multiple diverse tasks, to maintain accuracy, and to meet tight deadlines. Ability to work independently and confidently with limited guidance from others Additional Skills/Preferences: Knowledge of manufacturing organization and operations is preferred Additional Information: Role is Monday through Friday based. Must be flexible in providing support to accommodate other inputs. This is intended to provide a general overview of the job requirements at the time it was prepared. The job requirements of any position may change over time and may include additional responsibilities not specifically described in the . For GMP purposes, the job description should be updated for significant changes. As always, you should consult with your supervisor regarding your actual job responsibilities and any related duties that may be required for the position. Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (******************************************************** for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response. Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status. Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women's Initiative for Leading at Lilly (WILL), en Able (for people with disabilities). Learn more about all of our groups. Actual compensation will depend on a candidate's education, experience, skills, and geographic location. The anticipated wage for this position is $18.02 - $35.43 Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly's compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees. #WeAreLilly

The Administrative Assistant works under the guidance of the Director of Administration on administrative tasks and projects. ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to satisfactorily perform each essential function. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s) 1. Prepare and modify documents including correspondence, reports, drafts, memos and emails. 2. Run local errands including acquiring things at the store and/or bakery and maintain break room supply inventory. 3. Management of ACT database and various spreadsheets. 4. Answer, screen and transfer inbound phone calls. 5. Receive and direct website email requests and provide backup for Domestic Sales sample procedures. 6. Sourcing, ordering and supply inventory management for POS premiums and materials. 7. Ordering of business cards and other marketing materials. 8. Schedule and coordinate meetings and parties. 9. Contacting of webhost with website updates and changes. 10. Prepare agendas for meetings and prepare schedules. 11. Record, compile, transcribe and distribute minutes of meetings. 12. Contributes to team effort by accomplishing related results as needed. POSITION QUALIFICATIONS Competency Statement(s) • Communication, Oral - Ability to communicate effectively with others using the spoken word. • Problem Solving - Ability to find a solution for or to deal proactively with work-related problems. • Communication, Written - Ability to communicate in writing clearly and concisely. • Accountability - Ability to accept responsibility and account for his/her actions. • Commitment - Ability to work within company's policies of customer satisfaction and teamwork within a collaborative environment. Education: High School diploma, or equivalent. Experience: None required; Entry level position. Computer Skills: Proficient with Microsoft Word and Excel.

Accounting & Administrative Assistant The Accounting & Administrative Assistant is an essential part of our team, providing support to both the Accounting Department and overall office operations. This role involves managing core bookkeeping activities, assisting with accounts payable and receivable, supporting payroll processes, and maintaining accurate documentation across systems. Key Responsibilities * Perform daily bookkeeping and maintain precise financial records. * Assist with accounts payable, accounts receivable, and payroll preparation. * Track expenses, reconcile accounts, and update financial spreadsheets. * Support project setup, billing documentation, and data entry. * Provide administrative assistance to accounting, HR, and leadership teams. * Organize documents, manage reminders, and handle general office tasks. * Follow up on outstanding items to ensure deadlines are met. Qualifications * Strong multitasking and organizational skills. * Excellent communication skills-comfortable asking questions and following up. * Proactive, reliable, and self-driven. * High attention to detail and accuracy. * Ability to work independently in a hybrid environment. * Proficiency in Excel and Smartsheet. * 0-2 years of experience in administrative or accounting roles preferred. * Familiarity with Sage, QuickBooks, or Unanet is a plus. Job Type & Location This is a Permanent position based out of Wauwatosa, WI. Pay and Benefits The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Wauwatosa,WI. Application Deadline This position is anticipated to close on Dec 10, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.