Administrative assistant jobs in Wayne, NJ

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Our client is a consulting firm located in Manhattan. This role has a hybrid schedule to work from home, out of the corporate office, and out of the Executives home. This is supporting a C-Suite Member. Principal Responsibilities: · Maintain complex executive's calendars by scheduling, coordinating, and updating meetings · Coordinate travel arrangements including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and dining reservations · Book personal appointments and travel as needed · Plan events, meet with interior designers, and vendors for the home · Liaise with international staff · Research restaurants · Ad hoc projects Requirements: · A completed Bachelor's degree · 5+ years of experience supporting a C-Suite executive as a Personal Assistant · International support is preferred · Exhibits a high level of professionalism and hyper attention to detail The annual base salary range is $130,000 to $170,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Midtown Manhattan, NYC Full Time, Permanent Position Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support. Manage personal errands and coordinate logistics between multiple locations, including the client's home and office. Conduct research, summarize findings, and present actionable recommendations. Prepare documents, correspondence, and presentations for various personal and business needs. Assist with medical and health-related paperwork, scheduling, and coordination. Troubleshoot simple IT-related issues and provide step-by-step guidance on device management. Liaise with household staff, track work progress, and oversee home maintenance projects. Develop and maintain vendor relationships, ensuring service agreements and quality standards are met. Maintain detailed records for subscriptions, car services, expenses, and home-related services. Coordinate mail and package deliveries through certified mail, FedEx, and other methods. Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning. Lead and oversee special projects, track progress, and provide status updates. Implement and manage administrative processes to enhance efficiency. Flexibility to work extended hours, weekends, and at multiple locations as needed. Additional responsibilities as assigned based on evolving client needs.

Job Title: Personal Executive Assistant to the Founder Industry: Private Equity Employment Type: Full-Time Compensation: 120k-155k base + bonus About the Firm: We are a boutique Private Equity firm headquartered in New York City, focused on long-term value creation through strategic investments across various industries. The firm operates in a fast-paced, entrepreneurial environment led by a dynamic and visionary Founder with a deep background in finance and business leadership. Position Summary: We are seeking a highly dedicated and exceptionally organized Personal Executive Assistant (PEA) to provide comprehensive, 24/7 support to the Founder. This role spans both professional and personal responsibilities and requires someone who is proactive, trustworthy, and able to operate with discretion and sound judgment at all times. The ideal candidate is sharp, anticipatory, resourceful, and thrives under pressure. You will act as an extension of the Founder-protecting their time, streamlining their operations, and managing logistics with precision. Key Responsibilities: Executive Support (24/7 Readiness): Provide around-the-clock support to the Founder, ensuring availability to address urgent matters and travel changes, even outside standard business hours. Manage complex and ever-changing calendars; schedule meetings across multiple time zones with speed and accuracy. Coordinate high-level domestic and international travel, including private aviation, hotels, transportation, and detailed itineraries. Prepare briefing documents, agendas, memos, and follow-ups for meetings and presentations. Serve as a liaison between the Founder and key stakeholders, both internal and external. Handle sensitive information and confidential documentation with complete discretion. Personal Support: Oversee day-to-day personal logistics, including appointments, reservations, gifting, and event planning. Coordinate with household staff, vendors, and service professionals to ensure smooth personal operations. Handle personal travel arrangements, including vacation planning and family coordination. Assist with errands, purchases, and other personal tasks as needed. Operational & Strategic Support: Monitor and track follow-ups and deliverables across multiple business ventures and personal projects. Assist with basic financial oversight, including invoice approvals, reimbursements, and expense tracking. Support special projects, offsite events, and strategic initiatives led by the Founder. Conduct research and provide recommendations on vendors, products, and services across business and personal domains. Qualifications: Bachelor's degree preferred. Minimum of 3 years supporting a high-net-worth individual, Founder, or C-suite executive in a fast-paced environment-ideally within finance, private equity, or family office. Demonstrated ability to provide 24/7 availability and handle after-hours needs with discretion and professionalism. NYC-based or willing to relocate; strong familiarity with the city is essential. Impeccable organizational and time-management skills; thrives in high-demand settings. High emotional intelligence, problem-solving ability, and calm under pressure. Tech-savvy and experienced with tools such as Microsoft Office, Google Workspace, Slack, Notion, and expense platforms. Work Environment: This is a full-time, in-person position based in New York City. 24/7 availability is required due to the dynamic and demanding nature of the role. Some travel and on-site presence at events or meetings may be required.

Executive Personal Assistant to the Principal/Founder, Hospitality Company, Greenwich Village, NYC Our client, the Founder of a hospitality firm is looking for an Executive Personal Assistant to manage her busy life with a “high touch” service mentality. The ideal candidate has at least 5 years of experience supporting an entrepreneurial executive knowing how to switch gears quickly. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their offices in Greenwich Village. About the Job: Support the Founder with complex calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed Arrange domestic and international travel arrangements and itineraries, personal and professional Coordinate key meetings and projects and collaborate with the team and act as a conduit Handle special projects both professional and personal; experience with creative projects a PLUS Arrange special events, dinners Expense reporting, personal and professional Handle customer mailings lists Personal work; take as much off her plate as possible so she can focus on the growing business, Special ad hoc projects, personal and professional Salary Plus Discretionary Bonus, 100% Coverage of Health Benefits About You: At least 5 years of experience as an Executive Personal Assistant to an entrepreneurial, preferably in a creative or hospitality company or HNW principal Bachelor's Degree Very detail oriented and organized with superior project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite; tech savvy A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality Warm, engaging and agile

Highly respected Midtown, NYC Asset Management firm is seeking a bright, loyal and pro-active administrative assistant with stable, impressive work exposure, a Bachelors' degree and 3+ years administrative experience, to support a very Sr. Executive of the firm. Manage intricate calendar, coordinate meetings, organize global travel, conduct research, prepare meeting materials, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude, solid attention to detail, and a true desire to succeed both personally and financially. Proficiency in all MS Office programs required. Base salary up to 120K with an extremely generous bonus and sensational benefits and perks. Bachelors' degree required.

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. This position is 4 days in office and 1 day work from home. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 4 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Duties of Administrative Assistant: The Administrative Assistant will provide customer service Maintaining and organizing files Review and process purchase orders The Administrative Assistant will handle answering phone calls/emails Updating customers on orders Scheduling meetings and appointments The Administrative Assistant will be focused on managing customer accounts Ordering supplies and materials Requirements of The Administrative Assistant: Prior experience within e-commerce space is helpful but not required Knowledge of Microsoft Office Suite Bachelor's Degree a plus

Established in 2021, Anka Foods is a leading manufacturer and wholesaler specializing in Turkish, Middle Eastern, and Mediterranean cuisine. The company offers a diverse catalog of over 250+ frozen, refrigerated, and dry items, with a focus on the US market. Role Description This is a full-time on-site role for an Administrative Assistant located in Fairfield, NJ. The Administrative Assistant will be responsible for providing administrative support, handling phone calls with proper etiquette, communication, executive administrative assistance, and utilizing clerical skills in a fast-paced office environment at Anka Foods. Qualifications Administrative Assistance and Executive Administrative Assistance skills Excellent Phone Etiquette and Communication skills Strong Clerical Skills Experience in office administration Attention to detail and organizational skills Proficiency in Microsoft Office Suite Ability to multitask and prioritize tasks effectively Previous experience in the food or manufacturing industry is a plus

Pay: Starting $20-$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder • Handle executive communication, follow-ups, and administrative scheduling • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations • Help organize company promotions, marketing initiatives, and internal workflow systems • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges • Track recurring monthly expenses, subscriptions, and vendor payments • Support accounting with documentation reviews and discrepancy identification • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management • Audit CRM data, KPIs, and reporting accuracy in Monday.com • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination • Identify strong potential hires and provide input on culture fit and work ethic What We're Looking For • Executive Assistant experience or strong administrative/operations background • Highly organized, detail-oriented, and reliable • Strong communication skills and professional presence • Ability to manage multiple tasks in a fast-paced environment • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media • Comfortable reviewing communication logs, sales messages, and performance data • Problem-solver with a no-excuses mindset • Looking for long-term career growth Compensation & Growth • Starting rate: $20-$30/hr based on experience • Salary will increase based on performance and contribution • Direct training from senior leadership • Growth paths into Operations Manager, Executive Strategy, or Business Development • PTO + Employee jewelry discounts • Major long-term career opportunities in a luxury brand environment Learn more about the role here: ****************************************** Check out our social media below Instagram: ********************************** TikTok: ******************************* YouTube: ********************************************** Facebook: ******************************** Twitter/X: *********************

WHO WE ARE: A New York landmark since 1901, Bergdorf Goodman represents the global pinnacle of style, service and modern luxury. With its rich history of showcasing leading and emerging designers, the iconic store at 5th Avenue and 58th Street-the crossroads of fashion-is a singular destination for discerning customers around the world. BG.com expands on Bergdorf Goodman's heritage, showcasing coveted collections for men and women in an unparalleled online shopping experience. Bergdorf Goodman is part of Saks Global's portfolio of top luxury retail brands and real estate assets. For more information on the latest news and events at Bergdorf Goodman, visit bergdorfgoodman.com or follow the brand on Instagram and YouTube. YOU WILL BE: The Selling Assistant supports the seller in delivering a seamless and elevated shopping experience for top clients. This role is responsible for assisting with appointment preparation and execution, processing transactions, and managing post-appointment follow-up such as order tracking, alterations, and thank-you correspondence. The Selling Assistant also helps maintain accurate client records, supports digital selling and social media initiatives, and organizes gifting projects to enhance client engagement. With a strong focus on organization, service, and attention to detail, the Selling Assistant ensures fitting rooms and merchandise are maintained to the highest standard while enabling the Personal Stylist to provide exceptional, personalized client experiences. WHAT YOU WILL DO: Assist the seller in preparing and executing selling appointments Ring transactions at POS Process merchandise for Fashionphile Service Completing post appointment follow up, including order tracking, alterations, thank you notes Help organize appointment scheduling Enter and maintain precise clientele information Assist with Digital selling and Social media presence Help organize gifting projects and experiences for Top Clients Ensure all unsold merchandise is returned to stock Ensure cleanliness of fitting rooms using housekeeping and maintenance services WHAT YOU WILL BRING: Experience working in a fast-paced environment Styling, fashion and/or fashion retail experience is required Experience with Microsoft Excel, Teams and Sharepoint Any additional duties and responsibilities including projects, tasks, and activities as required High School Diploma / equivalency required. Associates must be willing to work a flexible schedule based on business need, which will include evenings, weekends, and holidays Comfortable working in a remote environment YOUR LIFE AND CAREER AT BERGDORF GOODMAN: Opportunity to work in a dynamic fast paced environment at a company experiencing growth and transformation Exposure to rewarding career advancement opportunities across the largest multi-brand luxury retailer from retail to distribution, to digital or corporate Comprehensive benefits package for all eligible full-time employees (including medical, vision and dental) An amazing employee discount SALARY AND OTHER BENEFITS: The hourly rate for this position is between $22 per hour. Factors which may affect starting pay within this range may include market, experience and other qualifications of the successful candidate. Benefits: We offer the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, basic life insurance, supplemental life insurance, disability insurance, and a variety of additional voluntary benefits (such as critical illness, hospital and accident insurance). Thank you for your interest with Saks Global. We look forward to reviewing your application. Saks Global is an equal employment opportunity employer and is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Saks Global and would like to request special assistance or an accommodation, please contact Bergdorf Goodman People Business Partner department. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Actively seeking a Legal Administrative Assistant for a FULLY ONSITE and Full-Time Position within a Top Global Law Firm . The right candidate will have experience working in Professional Services or Law Firm for 1-2+ Years, with experience supporting senior leadership or Partners of a Firm. - HOURS: Monday - Friday, 10 AM - 6 PM EST SCHEDULE | LOCATION: ONSITE | Manhattan PAY: $55 - $65K (Commensurate w/Experience) BENEFITS HIGHLIGHTS: Health, Dental, Vision, Great PTO & Holidays - IDEAL CANDIDATE REQUIREMENTS H.S. Diploma or GED REQUIRED; Bachelor's Degree PREFERRED 1-2+ Years of Experience in an Executive Assistant Capacity in a Law Firm or Professional Services Firm Experience in a Law Firm or Professional Services Firm REQUIRED Strong MS Office Suite Experience is REQUIRED, Chrome River is a PLUS Experience working with Legal Software PREFERRED - ROLE RESPONSIBILITIES Provide general in-office administrative support Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating pdf bill packs Prepare letters and enclosures; Prepare and submit expenses using Chrome River Photocopy, scan, and print documents Review and proofread documents Scan/e-file documents and provide back-up assistance with digital mail Assist with maintaining e-files and hard copy filing Provide Notary and witness services - SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

About the job: Tanya Taylor is looking for a dynamic and highly organized E-commerce Assistant to support our growing Direct-to-Consumer business. This is a unique opportunity to join a collaborative team at the intersection of fashion, digital marketing, and experiential retail. Reporting into the E-commerce team, this role will provide vital day-to-day support across operations, merchandising, and events. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment, is passionate about customer experience, and is excited to contribute to a brand that celebrates creativity and community. RESPONSIBILITIES: Ecommerce Operations Support the setup of new products including uploading product details, imagery, and copy to the website and third-party marketplaces. Assist with the visual merchandising of the site to ensure cohesive presentation of seasonal collections. Help maintain seasonal calendars and organize digital assets for cross-functional use. Manage product sample tracking and assist in preparation for photoshoots. Monitor and report on website performance, product availability, and functionality; escalate bugs or broken links as needed. Support execution of online sales, product launches, and promotional campaigns. Pull regular and ad hoc performance reports related to sales, product performance, and customer behavior. Support seasonal and ad hoc product order entering and monitoring product ETAs. Manage daily customer service inquiries, working closely with Logistics Manager and Ecommerce Marketing Coordinator to resolve order issues, returns, escalate issues appropriately, and answer general questions promptly and professionally. Retail & Brand Events Provide on-the-ground support for New York retail activations, including in-store events, seasonal launches, and clienteling efforts. Coordinate event logistics and ensure materials (e.g. signage, product displays, collateral) are in place. Assist with regional pop-ups or brand moments in key markets. Help gather insights and recap post-event performance and learnings. QUALIFICATIONS: Bachelor's Degree in Business, Marketing, or related field. 1-3 years of experience in e-commerce, retail or e-commerce/retail operations. Experience in contemporary or luxury womenswear and retail is a strong plus. Highly detail-oriented with excellent organizational and time management skills. Proficient in Excel and Google Sheets; Shopify or similar platform experience is a bonus. Excellent written and verbal communication skills. Ability to adapt in a fast-paced, evolving environment with a customer-first mindset. Flexible schedule, including occasional evenings and weekends for event support. Benefits: Healthcare benefits, including medical, dental, and vision Paid-Time off 401K program Salary Range: $62,500 - $65,000 annually About Tanya Taylor Tanya Taylor is a New York based womenswear brand whose mission is to create clothing that inspires confidence, celebration and community. Through the artful use of color, texture and original hand-painted prints, each collection is thoughtfully designed with its customers in mind. The brand is proud to provide practicality and inspiration, offering a range of ready-to-wear including occasion dresses, separates, elevated basics, denim and swimwear in sizes ranging from 00 through 22. The brand opened its first flagship store at 980 Madison Avenue on the Upper East Side in 2023. The brand is available at retailers including Saks Fifth Avenue, Neiman Marcus and Shopbop, and has been worn by inspirational women including Former First Lady Michelle Obama, Taylor Swift, Tracee Ellis Ross, Beyoncé, Emily Blunt, America Ferrera and Nicola Coughlan.

This is a general posting for the type of administrative roles we typically have open. Roles are all onsite contract roles, varying from Part Time to Full Time hours. Hourly Rate: $20 - $25/hr Job Type: Temporary We are seeking professional, reliable, and detail-oriented administrative assistants to support our clients with general office tasks. As a Temporary Administrative Assistant, you will play a key role in ensuring smooth and efficient operations in various office environments. This is an excellent opportunity for candidates looking for flexible, short-term work in a dynamic environment. Responsibilities: Provide administrative support to various departments and teams. Answer phones, take messages, and respond to client inquiries. Manage schedules, meetings, and appointments for team members. Handle data entry, document preparation, and filing. Prepare and proofread correspondence, reports, and presentations. Assist with managing office supplies and inventory. Support in organizing and coordinating office events and activities. Perform general clerical duties, including faxing, scanning, and copying documents. Assist with various special projects as needed. Requirements: Proven experience in administrative roles or similar positions. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle multiple tasks simultaneously and work under pressure. Reliable and dependable with a positive attitude. High school diploma or equivalent; additional qualifications or certifications are a plus.

Clerical work, including filing, data entry, reception work, schedule meetings, typing and preparing correspondence, indexing, operating office equipment (fax, computer, photocopier), and other clerical functions. 50 keystrokes per minute, Microsoft Office knowledge intermediate level. Interpersonal skills, both verbal and written. Excellent customer service skills. Performs data entry and general clerical duties. Maintains professional demeanor. Liaisons with nurses, physicians, and staff. Ability to interact with patients all day.

• Minimum of 1 year of related hospitality or office support experience, preferably in a corporate, hospitality, service-oriented, or customer-centric environment

We are seeking a dynamic and detail-oriented Administrative Assistant to oversee the daily operations of our office and ensure smooth functioning. The ideal candidate will be responsible for administrative support, office organization, and fostering a productive work environment. This role is pivotal in maintaining efficiency and driving improvements in office operations. Key Responsibilities Provide administrative support to executives, managers, and staff as needed. Coordinate schedules, meetings, and appointments across teams. Act as the first point of contact for internal and external inquiries. Manage office maintenance and liaise with vendors for repairs and services. Assist in budget planning and expense tracking. Assist in planning and executing office-wide projects and initiatives. Qualifications Education: Bachelor's degree in Business Administration, Office Management, or related field (preferred but not required). Experience: Minimum of 2 years in office administration or management. Excellent communication and interpersonal skills. Proven ability to handle confidential information with discretion.

ADMINISTRATIVE ASSISTANT SELF-STARTER = ACTIVELY interviewing for a high-profile, highly respected law firm with 15 offices worldwide and over 650 Attorneys. POSITION ON SITE . This role requires an enthusiastic and proactive person who is eager to learn and develop their administrative skills in a top international law firm. Candidates must be self-starters who are capable of multitasking while maintaining consistent and precise attention Excellent written and verbal communication skills Ability to prioritize and multitask effectively Organized and detail-oriented Strong knowledge of Word, Outlook, and Excel Flexible attitude, enthusiastic, and self-motivated Ability to work as part of a team as well as independently Able to adapt to changing priorities Assist other teams and support departments Coverage for the front desk as needed Experience as an Administrative Assistant in a Legal firm or Banking/Financial Services. Provide general in-office administrative support, working closely with Legal Secretaries. WOULD PREFER A DEGREE. Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating PDF bill packs IMMEDIATE HIRE FULL BENEFITS