Administrative assistant jobs in West Hartford, CT - 988 jobs

Administrative Assistant | Hartford, CT 13-Week Contract (Temp-to-Hire) Pay: $25-$30/hr Onsite | Full-Time | Immediate Start Pride Health is urgently hiring an experienced Administrative Assistant to support a healthcare organization in Hartford, CT. This is a 100% onsite, temp-to-hire opportunity ideal for professionals who excel at calendar management, executive support, and multitasking in a fast-paced environment. Job Summary Performs multi-dimensional administrative duties requiring independent judgment, discretion, and strong organizational skills. This role provides direct support to management and assists with day-to-day office operations while maintaining a high level of professionalism and confidentiality. Key Responsibilities Manage complex calendars and scheduling using Microsoft Outlook Support daily office operations and general administrative needs Handle multiple priorities and deadlines simultaneously Prepare correspondence, documentation, and reports as needed Act on behalf of leadership on routine administrative matters within guidelines Communicate effectively with internal teams and leadership Maintain strict confidentiality at all times Qualifications High School Diploma or GED - Required Additional education preferred 3+ years of secretarial or administrative experience OR 2 years of high-level executive/administrative support experience Strong proficiency with PCs and Microsoft Office (Outlook required) Excellent written and verbal communication skills Ability to work independently and use sound judgment Healthcare background preferred but not required Position Details Location: Hartford, CT Schedule: Full-time, onsite Contract Length: 13 weeks Pay Rate: $25-$30/hour Strong potential for permanent hire based on performance Apply today for immediate consideration. This role is being filled quickly.

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

This position is responsible for the face-to-face, phone, and email reception services of graduate admissions. Position is responsible for the calendar management of the senior assistant director and recruitment and admissions coordinators. Assists in the coordination of on campus and virtual visits. Actual salaries will vary depending on multiple factors, including but not limited to degrees attained, experience, and other considerations permitted by law. Comprehensive compensation details, including any additional benefits, will be communicated upon finalization of the employment offer. Responsibilities * Provide reception services including phone, email, and in-person. * Answer telephones/emails, take and relay messages and respond to routine questions from students, staff, and prospective students/families. * Direct questions to the correct person or resource. * Serve as the initial receptionist for in-person visitors to Graduate Admissions. * Provide high quality in person, over the phone, and email engagement with faculty/staff, prospective students/families, and College visitors. * Primary contact for the Office of Graduate Admissions email address. * Assist in overseeing the daily tasks of the graduate assistant and enforces departmental customer service standards. * Perform daily office operations including but not limited to: processing of application materials in Slate, use of Google Drive for credential management. Maintains and updates files, records, and/or other documents. * Calendar management for the senior assistant director and two admissions and recruitment coordinators including on-campus and virtual meetings, recruitment/conference travel, professional development arrangements/reservations including flights/transportation, hotels, and related duties. * Virtual and in-person visit coordination support including Zoom and Slate set-up and processing, communicating with prospective students/families, and faculty as needed. * Assist in the planning and scheduling of all on-campus and virtual visit opportunities, information sessions, and workshops as overseen by the senior assistant director. Responsible for invitation and confirmation processes. Qualifications High school diploma or GED required with 1-3 years of directly related experience. Knowledge, Skills & Abilities * Strong customer service skills * Work collaboratively with internal and external constituents at all levels. * Work in a high paced busy environment during busy times. * Maintain confidential and sensitive information. * Organizational skills necessary. * Demonstrate a high degree of tact, integrity, and confidentiality. * Strong verbal and written communication skills. Ability to communicate verbally through written word to all levels of constituents. * Provide exceptional organizational and office management skills, with attention to detail to ensure a high degree of accuracy. * Willingness to work with minimal direction and to anticipate and meet organizational needs. * Persistence in seeking solutions to problems both within and beyond areas of direct responsibility.

Executive Administrative Assistant About Us: Recognized as the trusted source for industry knowledge, LIMRA AND LOMA provides research, training, development, and networking solutions to financial services companies. In a rapidly changing marketplace, companies rely on us for our industry insight, practical solutions, and unwavering commitment to their success. Why Join Us: Leading life insurance and financial services organizations around the world rely on our membership to make bottom-line decisions with greater confidence. They turn to us for: Research: Catalysts for new ideas, industry benchmarking, and strategic planning. Learning & Development: Programs to assess, train, and increase productivity, and develop future corporate leaders. Networking: Connections with industry leaders and peers through study groups, committees, and conferences. The Opportunity: We are looking for an experienced Executive Assistant who is a self-starter with exceptional organizational skills to provide comprehensive support for extremely busy C-Suite executive. The primary focus of this role is ensuring the executive is fully prepared to engage with diverse internal and external audiences-including staff meetings, member-company presentations, board meetings, and industry conferences as platform speaker. This includes creating high-impact presentations, synthesizing internal research, and managing all related logistics. The position also requires interfacing with Executive Assistants from senior leaders at major industry companies. What You'll Do: Presentation Development & Executive Readiness: Create professional, visually compelling presentations for large audiences. Translate executive objectives into structured, persuasive content. Research and consolidate data from internal reports and subject matter experts. Prepare talking points, handouts, and supporting materials for meetings and speaking engagements. Administrative Support Manage calendars, schedule appointments, coordinate travel, and process expense reports. Prepare and compile materials for board meetings and industry events. Draft meeting minutes and maintain accurate records. Serve as liaison between leadership and external stakeholders. Event & Meeting Coordination Plan and coordinate industry meetings, seminars, and workshops. Handle venue booking, registration, and audiovisual setup. Collaborate with cross-functional teams for reports and projects. Other Duties Assist in creating and distributing communication materials. Participate in annual member dues billing process. Manage incoming correspondence and maintain organized records. What You Bring: Bachelor's degree in Business Administration, Communication, or related field preferred. 6+ years of experience as an Executive Assistant or similar role, preferably in an association or industry setting. Advanced proficiency in Microsoft Office Suite (especially PowerPoint); Salesforce experience a plus. Strong research and analytical skills with ability to synthesize complex information. What Do You Need To Succeed? Excellent written and verbal communication skills with keen attention to detail. Ability to multitask, prioritize, and meet deadlines in a fast-paced environment. Professional demeanor and ability to interact with senior executives while maintaining confidentiality. Join Us: If you are someone who values collaboration, continuous learning, and making meaningful contributions, we encourage you to apply and explore this opportunity at LIMRA AND LOMA. LIMRA and LOMA are committed to fostering an inclusive workplace where individuals feel valued and empowered to contribute. We welcome people with unique perspectives and backgrounds, recognizing that a wide range of experiences strengthens our ability to help members navigate with confidence. We are an Equal Opportunity employer and do not discriminate on the basis of race, ancestry, color, religion, sex, age, marital status, sexual orientation, national origin, medical condition, disability, veteran status, or any other basis protected by law. This Employer Participates in E-Verify. See the E-Verify notices. Este Empleador Participa en E-Verify. Ver el E-Verify avisos.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. This is a temporary role with a start date of February 16, 2026 through April 16, 2026. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Rizzo Companies is seeking a proactive and detail-oriented individual to join our team as an Accounts Payable Administrative Assistant. This individual will be responsible for handling the accounts payable process, ensuring timely and accurate payment processing, and supporting the department with daily administrative tasks. Responsibilities: Process and verify invoices, packing slips, and purchase orders for accuracy. Prepare and process payments, including checks and electronic transfers. Maintain organized records of accounts payable transactions and supporting documentation. Communicate with vendors to resolve billing issues, discrepancies, and payment inquiries. Assist with month-end and year-end accounts payable reconciliations. Support the accounts payable department with daily administrative tasks. Ensure compliance with Rizzo Companies policies and accounting procedures. Provide general administrative support to the department as needed. Requirements: At least 3 years of prior experience in an accounts payable role is required, preferably in the construction industry. Proficiency in Microsoft Office is required. Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred. Experience with accounting software, such as Sage/Timberline is a plus. Strong work ethic and commitment to accuracy and timeliness. Strong organizational and multitasking abilities. Excellent communication skills. Ability work independently. Salary is commensurate with experience. **Affirmative Action/Equal Opportunity Employer**

Job Description Our skilled team at Nero Air Conditioning & Heating Inc. has been installing and servicing residential and commercial HVAC systems throughout Connecticut since 1988. We provide a range of services to our customers, including heating, air conditioning, indoor air quality, ductless air systems, geothermal heat pumps, commercial refrigeration, and more! Custom ductwork is fabricated in our in-house sheet metal shop by state-licensed fabricators. The air conditioning and heating arena is our business, not a sideline. We prioritize customer satisfaction, and we're seeking an attentive and accurate person to join our North Haven, CT office as a full-time Installation Coordination Secretary! If you're looking for a position that will keep you busy and provide variety in your days, keep reading to learn more! WHAT YOU GET: PAY & BENEFITS We strive to bring our clients levels of professionalism and excellence that they haven't previously experienced. This is only possible with an exceptional team of professionals. We are always looking to add top-notch employees who will play a huge role in our success as a company, and we care for their well-being with excellent compensation and a positive work environment. Installation Coordination Secretary Compensation: Salary of $54,000 - $80,000/year (based on experience and qualifications) Health insurance A 401(k) plan Paid time off Paid holidays Profit-sharing A company tablet and phone A company truck Supportive management YOUR ROLE Our Installation Coordination Secretary provides high-quality administrative support to installation and sales teams to make sure all aspects of our projects are properly handled. Responsibilities include: Coordinating billing, scheduling, and other clerical matters for every installation project Setting appointments for sales reps Maintaining an organized and well-stocked office Supporting basic marketing initiatives Tackling other duties as assigned WHAT YOU'LL NEED Ability to work Monday through Friday from 7:00 am to 4:00 pm Clerical experience Proficiency with computers and office software While not required, our ideal Installation Coordination Secretary has professional office experience and is very proficient with clerical databases. WE'RE EXCITED TO MEET YOU! Take the next step in your administrative career with a leader in the HVAC trade! Apply now by filling out our short initial form. Must have the ability to pass a background check.

New Milford Public Schools is looking for an Excellent Computer Tech II Computer Tech II Employee Group: Secretarial / Classification Tech II Work Year: 12 Months The Computer Technician Level 2 is responsible for working with and training Tech 1's in hardware deployment and maintenance. The district Tech 2 is also responsible for District software deployment. Supervision Received: Works under the direct supervision of the Director of Technology Supervision Exercised: No supervisory responsibilities Job Goal: To work as a part of the New Milford Technology Team providing daily support for the IT team and staff. Evaluation: Performance will be evaluated annually by the Director of Technology Qualifications: * Associates or Bachelor's degree in Computer Science, Information Technology or a related field. * CompTIA A+, Google certificate, or Microsoft certification is beneficial. * Valid Connecticut Driver's license is also required. * Two years or more experience in the field as a tech support or computer technician. Experience in an educational environment is preferred. The capacity to work independently with minimal supervision while also being a collaborative team player who can coordinate with staff A demonstrated background of using and managing Active Directory A demonstrated background of use and understanding of the Google Admin Console An ability to train and or assist Tech 1 with hardware and or software implementation. An ability to diagnose complex, non routine issues and identify the root cause of a problem and to apply fix to issue. Demonstrates excellent verbal and written communication skills to explain technical concepts to non-technical individuals with patience and clarity. Performance Responsibilities * Assist and support Tech 1's in New Milford Schools. * Oversee and manage Active Directory by creating, managing and removing user accounts. * Oversee and manage Google Admin Console (GAC). * Oversee and manage other software deployments for New Milford Public Schools. * Troubleshoot and solve hardware and software issues that need assistance from Tech 1's. * All other duties assigned by the Director of Technology. Knowledge, Skills and Abilities: * Organizational Skills; * Ability to maintain confidentiality; * Ability to work effectively under pressure and stress; * Ability to move or carry objects weighing over 50 pounds; * Must have a high level of initiative, independence and interpersonal and strong teamwork skills. Ability to move and or service computers; EQUAL OPPORTUNITY EMPLOYER The New Milford Board of Education is an Equal Opportunity Employer. The New Milford Board of Education ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, veteran status, sexual orientation, gender identification, transgender status, or disability. The New Milford Board of Education has a policy of active recruitment of qualified minority teachers, administrators, and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources.

Working under limited supervision, incumbents in this position use advanced administrative concepts, practices and procedures to support faculty and their research lab staff. Gathers, organizes, stores and supplies information; maintains files; schedules appointments, arranges meetings and special events; produces correspondence and documents. Acts as a liaison between assigned Staff and the Scientific Director's Office, Office of Sponsored Research Administration and other administrative areas of the institution, as well as applicable administrative areas of external organizations often serve as the first point of contact for visitors, collaborators, and job candidates. The Research Administrative Assistant (RAA) is distinguished by the degree of autonomy and professionalism expected, as well as the specialized knowledge and skills required to successfully support grant-funded research. Key Responsibilities & Essential Functions Provides advanced administrative support to assigned Faculty and their lab groups including, but not limited to calendar maintenance, internal and external meeting arrangements, all aspects of domestic travel arranging and coordination of international travel, faculty and staff expense reports, electronic and paper file maintenance; assists with on-boarding and off-boarding of employees and timekeeping for research staff Maintains calendars and appointment schedules. produces agendas and facilitates and coordinates special events and meetings that may include internal and external participants. Make travel arrangements for invited guests, prepare meeting agendas, and coordinate in-town transportation. Liaises with the Office of Sponsored Research Administration and Research Program Development to assist with documents for grant submissions including faculty and research staff bio sketches/CV, letters of support, documents for compliance reporting, progress reports, and others as required by the granting agency. Assists faculty with submission of manuscripts including providing bibliographic reference material, help with graphics and submission to PubMed for NIH required PMCIDs. Works to develop mastery in and performs specialized duties/coordination functions including, but not limited to, support of Seminar Committee, Interest Groups, and research data entry such as PubMed Assists labs in ordering supplies; facilitates purchase orders. Provides general computer, fax, printer, scanning, copier, Zoom, and software support to faculty and their staff. Works closely with IT to solve technical issues and order replacement supplies. May provide support and assistance in lab budgets; may monitor expenditure for supplies and other administrative expenses to ensure conformance with budget. Other duties as assigned. Knowledge, Skills, and Abilities High School Diploma and 2 years relevant administrative experience. A BA is preferred but not required. A familiarity with basic science is preferred but not required. Must have successful working experience using multiple technical applications including word processing, database management, spreadsheets, presentation software, email and other office technologies. Demonstrated ability to learn new applications as required. Excellent organizational and time management skills and demonstrated ability to manage details accurately. Must be effective at managing multiple tasks and multiple priorities. Strong interpersonal skills to work cooperatively with a large team in a high-profile environment requiring discretion, judgment, tact, and diplomacy in interactions with a wide variety of people and personalities. Ability to communicate effectively in writing and verbally, to clearly exchange information with people representing a wide diversity of disciplines and levels of sophistication. Ability to take independent initiative and exercise good judgment in decision making under minimal supervision. Ability to anticipate needs of those to whom support is provided and supply needed services and materials in such a way as to maximize their efficiency and productivity. Ability to work in a fast-paced environment, handle multiple projects, and meet short deadlines. Education Required: High School Diploma or GED Education Preferred: Bachelor's Degree Experience Required: 2 years Experience Preferred: 4 years Pay Range (hourly): $22.04 - $28.65 #CA-NL6 About JAX: The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit *********** . EEO Statement: The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.

Do your friends and co-workers refer to you as a people person? Have friends or people told you or suggested you go into sales? Do you enjoy working with people? Do you enjoy helping people solve problems by offering advice and consultation? Are you looking for a job that offers constant learning, skills growth and a career path? If so we are looking for employees just like you in the ever-changing Sign Industry. As a FASTSIGNS Customer Service Representative, you will be the initial contact with current customers as well as prospective customers in our FASTSIGNS Center. You will work with customers in numerous ways such as email, telephone, in-person and at their place of business. You will be working to build long-lasting relationships by turning prospects into customers and then into long term clients. The sign industry is ever changing and dynamic. All you have to do is look all around and you'll see there are signs of all types everywhere. You will never be bored working in the sign industry as even the smallest of jobs up to very large projects are unique and highly customized. FASTSIGNS is the franchise industry leader with over 700 locations in many countries worldwide. We have the most extensive training programs both online and in-person in the industry. Working for FASTSIGNS will allow you to grow your personal and business skills. At FASTSIGNS we pride ourselves on the best customer service in the Sign Industry and to prove it we survey our customers to ensure we constantly improve our service. Our ideal candidate for this position is someone who is outgoing, responsive, eager to learn and has the ability to build relationships. Great listening skills, documentation and organization are highly valued in candidates for this position. You will learn to prepare estimates, implement work orders and ensure timely delivery of finished orders. You will be involved in daily team meetings, execute business and marketing plans and be intimately involved in the success of the FASTSIGNS Center. We are not just looking for just anyone to fill this position, we are looking for someone that believes they are the best! We don't consider this position as an entry-level we consider the position a stepping stone for any individual who wants a career path and personal growth in their life. If you think you have what it takes to be successful in this dynamic industry we encourage you to apply. Are you that person? RESPONSIBILITIES 1. Serve as first point of contact for walk-in, email, E-commerce and telephone customers. 2. Develop annual sales plan with Franchisee or Center Manager, detailing activities to follow during the fiscal year. 3. Demonstrate the ability to carry on a business conversation with customers and decision makers. 4. Consultative sell and make recommendations to prospects and clients using various products and Brand Standards. 5. Identify sales prospects and contact these using a "drill down" and "share of wallet" concept. 6. Develop and maintain a database of qualified leads through referrals, telephone canvassing, direct mail and email. 7. Follow up on new leads and referrals resulting from telephone, marketing and email activity. 8. Develop a complete understanding of pricing and proposal models. 9. Complete all paperwork and follow established center procedures from initiation through completion of a project (i.e., Work Order, credit approvals, POS entry, pre-payment collection, artwork approval, delinquent account collection, reporting). 10. Prepare estimates and establish/maintain estimate follow-up procedures. 11. Communicate with customers on order status and changes the production schedule. 12. Execute a variety of marketing functions: In-center database mailings based on targeted POS lists, thank you cards 5-7 days after order is picked up, implement a call-mail-call program, distribute press releases regarding center activities, execute FASTMAIL campaigns, etc. 13. Maintain an attractive retail environment (clean, organized and functional). 14. Support center Franchisee or center manager as needed with reports, close-out, invoices, and daily, weekly and monthly paperwork. Ensure WIP summary is up to date. 15. Prepare status reports, including activity, closings, follow-up, and adherence to goals for weekly sales meetings. Participate in center staff and sales meetings. 16. Assist in the implementation of company marketing plans as needed. 17. Perform market research, competitive shops and customer surveys. 18. Identify and resolve customer satisfaction issues. 19. Establish and maintain effective team relationships with all support departments. 20. Adhere to all company policies, procedures and business ethics codes. 21. Contact customers within 3-5 days or order pick-up/delivery to confirm customer satisfaction. 22. Participate in and practice the brand mentality of "Everybody Sells". Constantly be looking for sales opportunities for the center. 23. Serve as a backup for answering the phone if the Franchisee, manager and sales/service employees are busy assisting other customers. Assist at the front counter as needed. 24. Understand the sales process enough to consult with customers to determine project needs and solutions. ADDITIONAL RESPONSIBILITIES 1. Participate in marketing events such as open house(s) and telemarketing programs. 2. Assist in collection of account receivables. 3. Coordinate shipping schedules and delivery of merchandise and services. Compensation: $16.00 - $18.00 per hour

Hartford , CT, United States of America $50,000.00 - $60,000.00 Apply Now Apply Now HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management. Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily. Job Skills / Requirements The Data Administration Dispatcher supports HES Facilities Management by greeting clients/visitors, answering phones, and supporting the Director of Facilities. The Data Administration Dispatcher will use a computerized work order system to distribute daily, monthly and emergency work orders to employees. This person will also organize and analyze data found in the work order system to support management in overseeing performance metrics for the facility. Essential Functions: This should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions. Job Description The Data Administrative Dispatcher oversees the administrative functions related to the facilities management department. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following (other duties may be assigned): The primary responsibility of the Administrative Assistant is overseeing the administrative functions of the facilities management department. Essential aspects of this position include: * Issue / Track Work Orders * Develop forms and related tools required to support the operations team * Ability to use Microsoft Office products * Track training records of staff * Required to follow all HES Facilities, client, and regulatory agency policies. * Strong problem-solving skills * Excellent interpersonal skills and customer satisfaction focus * CMMS experience a plus but not required * Demonstrated ability to prioritize tasks to meet deadlines EDUCATION and/or EXPERIENCE: High School Diploma LANGUAGE SKILLS: Ability to read and comprehend instructions, correspondence, and memos, Ability to write effective correspondence. Ability to effectively present information in one-on-one and group situations to customers, clients, and other employees or the organization. REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Benefits * Health Care coverage available * Paid Vacation * Paid Holidays Minimum Qualifications The requirements listed below are representative of the minimal education, experience, knowledge, skills, and/or abilities required for this position. Education: High school diploma required, Associates Degree preferred. Certifications: N/A Experience: At least three (3) years' experience in working with a work order system. #Integrity20251 Education Requirements (All) High School Diploma or Equivalent Bachelor's Degree Preferred Associate's Degree Preferred Additional Information / Benefits Optional daily pay Benefits: Medical Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Holidays This is a Full-Time position 1st Shift. Number of Openings for this position: 1 Apply Now Apply Now

Job ID#: 212943 Job Category: Administrative/Clerical Associate - W2 Duration: 26 wks Shift: 1 **PDS Defense, Inc. is seeking an Administrative Assistant III, in Winsted, CT. Job ID#212943** Pay Rate: $35 - $39/hr **Job Description:** Provides standard administrative and staff support services to the Planning and/or sales department in a professional manner, maintaining confidentiality Compile and prepare PowerPoint presentation content for designated meetings Attend meetings to set up and run the PowerPoint presentation Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary Prepare agendas, secure facility/location, take minutes and distribute as necessary Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes Make copies of correspondence or other printed materials as necessary Update and maintain key spreadsheets, contact lists, and various department reports Research and gather information from various internal/external sources Review, sort and route incoming/outgoing mail, faxes Prepare expense reports and check requests Organize and maintain department files Maintain and order supplies within budgetary and departmental guidelines Perform special projects as requested **Skills/Knowledge:** Strong organizational skills with ability to manage multiple projects simultaneously High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook) Ability to learn other software programs as required Background in executive secretarial area and/or office management Strong time management and communication skills Strong attention to detail Ability to write reports, business correspondence, and procedure manual Associate's degree (A. A.) or equivalent from two-year college or technical school 6+ years related experience and/or training Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter. Job Requirements Minimum Security Clearance: No Clearance Military connected talent encouraged to apply. **VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled** To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit **************************************** or ***************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

We are seeking an experienced Administrative Assistant specializing in Property Management to join our team at Signature Properties of New England in Montville, CT. The chosen candidate will oversee all aspects of our property portfolio, including leasing, maintenance, and maintaining positive relationships with owners and tenants. Collaborating with our team, you will strive to provide exceptional experiences for tenants and owners, ensuring that our properties uphold the highest standards. Strategic planning to enhance efficiency and profitability will also fall under your responsibilities. This position offers an outstanding opportunity for career growth and the chance to have a significant impact on a vibrant industry. Competitive compensation and promising career progression await the right candidate. The Administrative Assistant of the Property Management Division will oversee the operations of the property management division's tasks by communicating and collaborating amongst managers, owners, and vendors to ensure all aspects of property management tasks are completed accurately and timely. Preferably has experience in Property, Association Management, and/or bookkeeping. Must possess excellent verbal and written communication skills. Proficiency in Microsoft Office Programs is a must. Should be willing to provide exceptional customer service with a positive attitude. Must be organized, detail-oriented, and have strong time-management skills. Ability to efficiently handle multiple tasks in a fast-paced environment. Should be capable of working both independently and as part of a team.

Job Description Institution: Hampshire College Department: Academic Affairs Job Title: Administrative Assistant Position Type: Full Time Schedule: 35 Hours a week Pay Range/ Status: $28.00 - 30.00 / Non-Exempt Location: Hampshire College Campus in Amherst, MA Reports to: Associate VP of Academic Affairs Anticipated Start Date: January 2026 Hampshire College, an independent, innovative liberal arts institution and member of the Five College consortium, is located on a beautiful rural campus in Amherst, Massachusetts. We provide residential undergraduate education to approximately 800 students. Each department at Hampshire College contributes to the collaborative culture of the organization and plays an important role in the success of the College. The dean of faculty office provides support to all faculty, students and academic affairs staff. As part of the dean of faculty team, you will be instrumental in the department achieving its mission and goals! DESCRIPTION OF RESPONSIBILITIES: Reporting to the Associate Vice President (AVP) of Academic Affairs, the Administrative Assistant provides comprehensive administrative and clerical support to the Dean of Faculty Office and the academic affairs team. Working with the academic deans, the administrative assistant is responsible for providing administrative support for the daily activities of the academic units, faculty reappointment and promotion process, faculty/staff hiring and building management. The administrative assistant liaises with other College administrative offices as well as with other offices in the Five Colleges. Additionally, this position manages the centralized student grant process and maintains the relevant college web pages. This position assists in coordinating daily operations, maintaining records, supporting faculty processes, and facilitating communication across departments. The Administrative Assistant works closely with the AVP, the Executive Assistant to the VPAA/DOF Office Manager, and Academic Deans to ensure efficient workflow and the smooth functioning of academic affairs. The ideal candidate is detail-oriented, highly organized, proactive, and committed to supporting an environment that values diversity, equity, inclusion, and anti-racism. KEY RESPONSIBILITIES: REQUIRED SKILLS Strong computer skills, including proficiency in Word, Excel, Google Workspace, and the ability to learn new systems quickly. Excellent interpersonal, organizational, written, and verbal communication skills. Ability to work effectively with diverse populations and contribute to an inclusive environment. Strong attention to detail and ability to manage multiple tasks in a fast-paced, complex setting. Ability to prioritize work, take initiative, and exercise sound judgment. Ability to maintain confidentiality and handle sensitive information appropriately. Strong problem-solving skills and the ability to remain composed in challenging situations. Project management and long-term planning. REQUIRED CERTIFICATION, EDUCATION, AND EXPERIENCE: Bachelor's degree required or equivalent job experience. Minimum three years of job-related experience. Alternatives to formal education and paid work experience may be considered as equivalent qualifications, including military service, activism, volunteering, and other non-traditional pathways. PREFERRED QUALIFICATIONS: Experience working in higher education or an academic administrative environment. Experience with budgets or data tracking. Experience maintaining websites. BENEFITS: Hampshire College offers a competitive benefits program including medical, dental, vision, life insurance, retirement contributions, and flexible leave plans. For information about Hampshire's culture and community, visit ****************** WHO SHOULD APPLY: Hampshire College is an equal opportunity employer deeply committed to a community of equity, diversity, and inclusion. We encourage applications from women, underrepresented minorities, persons with disabilities, sexual and gender minority groups, veterans, and others who will contribute to the diversification and enrichment of our campus. We especially welcome applicants whose leadership philosophy is grounded in justice, empathy, and collaboration. PLEASE SUBMIT: A 1-2 page cover letter Resume/CV. Names and contact information for three professional references. Review of applications will begin on immediately and will continue until the position is filled.

Job Description Job Title: Project Administrative Assistant Reports To: Manager of Field Administration About Daniel O'Connell's Sons (DOC) Founded in 1879, Daniel O'Connell's Sons (DOC) is a construction leader with a legacy of innovation, integrity, and impact. With offices across the Northeast and Florida, we deliver building and heavy/civil projects for public and private clients. Our mission is to be a problem-solving ally that transcends risk, fosters a compelling and cohesive work environment, and propels our industry forward. When you join DOC, you become part of a collaborative team that values better ways of building. We embrace new technologies, delivery methods, and ideas that shape the future of construction. Position Summary We are seeking a highly organized, detail-driven, and tech-savvy Project Administrative Assistant to support multiple active projects with precision and care. This role provides consistent, high-quality project support while maintaining accurate documentation and dependable follow-through. Key Responsibilities Provide administrative and financial support across multiple construction projects. Process invoices and assist with basic accounts payable (AP) tasks. Generate commitments and manage contracts and project documents. Review certified payroll for compliance with applicable prevailing wage/Davis-Bacon Act (DBA) requirements. Maintain organized digital documentation using cloud-based systems. Communicate effectively with internal stakeholders, subcontractors, and vendors. Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets. Collect, verify, and track COIs and required endorsements/limits. Use Excel and email tools to track, report, and share project data. Contribute to a culture of urgency, attention to detail, and continuous improvement. Qualifications Experience supporting construction or project-based teams preferred. Strong organizational and communication skills. Comfortable working with financial systems and processing invoices. Proficiency in Microsoft 365 and cloud-based document management platforms. Ability to adapt to new technologies and systems quickly. Experience with Sage or Vista (or similar financial software) is a plus. $50,000-$70,000 based on experience Administrative Assistant $50,000-$70,000 USD

Are you personable, helpful, self-motivated, comfortable engaging with all levels of staff, and who thrives in a dynamic, varied workday? If yes, we have the opportunity for you! TMHCC - D&O Group, in Farmington, CT, has a unique opening consisting of administrative tasks and back office support. Key Responsibilities: Administrative Assistant Responsibilities: Relying on standardized instructions and pre-established guidelines, the Submissions and Policy Issuance Administrative position is responsible for accomplishing the following as guided by others. Within 90 days, with hands on training, enter submissions data received; Enters new and renewal submission information into our database (submission clearing). Approximately 25-50 submissions per day with a less than 10% error ratio. Assess error trends for your individual performance and work on ways to improve. Identify correct contacts for premium finance notices and distribute efficiently. Build skills knowledge: add additional tasks, such as closing open submission files, premium finance notices processing and additional reports as needed. Filing and file maintenance, as needed. Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department. Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Answers questions about organization and provides callers with address, directions, and other information. Miscellaneous assignments as directed by supervisor. Office Coordinator Responsibilities: Relying on limited experience and knowledge, this role is responsible for accomplishing the following assignments. These assignments can be varied in nature and some are typically non-routine. Coordinate office maintenance including notifying building services when issues arise, directing repair personnel, and maintaining adequate kitchen and janitorial supplies. Manage the acquisition, repair and general maintenance of office equipment such as postage meters, telephone systems, copiers, scanners, etc. Coordinate with IT department when appropriate. Purchase all necessary office supplies to assist company productivity. Coordinate emergency preparedness for office including disaster recovery and participation in business continuity planning. Maintain the upkeep of all office machinery (i.e., fax machines, photo copiers, etc.) to include adding ink, water, tape, and postage. Make arrangements for in-house meetings including securing meeting rooms, arranging catering, etc. Perform other clerical duties as needed, such as data entry, filing, photocopying, scanning, and collating. Performs other duties as assigned. The above is a description of the ordinary duties of the position. It should be expected that from time to time, other duties, both related and unrelated to the above may be assigned and therefore required. Experience & Education A high school diploma or the equivalent education and/or experience required Two years of relevant professional experience in an office setting is recommended If your experience matches these requirements, please apply. The Tokio Marine HCC Group of Companies offer a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking an energetic and confident individual to join our team of professionals. The Tokio Marine HCC Group of Companies are equal-opportunity employers. Please visit ************* for more information about our companies. #LI-ME1

CHK Architects, a medium-sized commercial architectural firm in Simsbury, CT seeks a full-time Administrative Assistant to handle various tasks in the front office. Proficiency in formatting and editing required with excellent knowledge of MS Office Suite products particularly, Word, Outlook, Excel, PowerPoint; photo editing is a plus. Candidate should possess strong organizational skills, a professional phone manner, be able to work with changing priorities and under time constraints. Ideal candidate has a familiarity with AEC (Architectural / Engineering / Contracting industry) and a strength in document production (i.e. letters, proposals, specifications). Please submit your resume and cover letter as one document in either PDF or Word format to ****************** Job Type: Full-time CHK Architects is an Equal Opportunity Employer

Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity's most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives. The Administrative Assistant provides high-level administrative support to the President and the Office of the President. This position manages daily operations, coordinates schedules, organizes meetings and events, and ensures efficient communication with internal and external stakeholders. The role requires strong organizational skills, attention to detail, and the ability to handle sensitive and confidential information with discretion. Primary Responsibilities * Front Office Support Greets and assists visitors to the President's Office, ensuring a professional and welcoming environment. Serves as the first point of contact for inquiries, directing them to appropriate parties. * Calendar & Travel Management Maintains and organizes the President's calendar, scheduling meetings and appointments based on priorities. Coordinates and books travel arrangements, including flights, accommodations, and transportation. * Meeting & Event Coordination Plans and schedules meetings, retreats, and events for the President and leadership teams. Prepares and organizes meeting materials, including agendas and presentations. * Document & Communication Support Assists in drafting and preparing reports, letters, memos, and other correspondence. Maintains files and records for the President's Office. * Board & Committee Support Coordinates materials for Board of Trustees and committee meetings. May assist with note-taking and follow-up actions. * Financial & Purchasing Assistance Processes invoices, expense reports, and reimbursements. Maintains office supplies and monitors budget lines as directed. * Confidentiality & Professionalism Handles sensitive and confidential matters with discretion. Ensures compliance with institutional policies and procedures. * Additional Support Assists with special projects and initiatives as assigned. May help with onboarding and training of other administrative staff.

The Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate Coordinate before/after hour tenant or contractor Accept and document all rent payments received in management office and send to Collect and maintain customer traffic numbers for the center, including monthly reporting, if Organize lease files and documentation for the property in accordance with policy and Maintain controlled access by issuing visitor badges and verifying insurance requirements are Keep Emergency Communication System for tenants and staff up to Respond promptly to customer needs and to requests for service and Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and Accounts Payable; review, code and submit invoices for Submit Open/Close notices for store openings or Accounts Receivable; follow up with local/regional tenants on past due Prepare correspondence as directed, tenant notices, late letters, Maintain asset register to complete personal property tax Maintain Office of Foreign Assets Control (OFAC) search files, if Monitor utility invoices and Respond to Energy Management Consultant (Engie) for exception Participate in annual property strategic and initiative goal setting Other duties as The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma Associate degree preferred, or equivalent work experience. Minimum of 2-3 Years of Customer Service experience Yardi/MRI experience Must be able and willing to work varying schedules, which may include public Comfortable working in a fast paced, highly dynamic work Excellent interpersonal, organizational, time management, verbal, and written communication Ability to work and learn independently and in a team situation; Self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected Strong attention to detail and ability to follow Proficiency in MS Office programs (Outlook, Word, Excel ), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and /or move up to 30 While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading. EQUAL OPPORTUNITY EMPLOYER: Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $33.65 - $36.06 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.