Administrative assistant jobs in West Haven, CT - 671 jobs

Our client is a reputable Investment Firm located in Manhattan, with offices in Stamford, CT. This will be on-site 2-3 days a week. Principal Responsibilities: Maintain complex executives' calendars by scheduling, coordinating, and updating meetings Coordinate personal travel arrangements, including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and dining reservations Ad hoc projects and errands Book personal appointments for executives and family members Requirements: A completed Bachelor's degree 5+ years of EA/PA experience, supporting high-profile executives Must have experience working from the executive's office Exhibits a high level of professionalism and hyper attention to detail The annual base salary range is $120,000 to $150,000. The actual compensation offered to the successful candidate may vary from the posted hiring range based on geographic location, work experience, education, and/or skill level, among other factors. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Administrative Assistant | Design Firm - Westhampton, NY We are seeking a highly organized and detail-oriented Administrative Assistant to support our dynamic residential interior design firm in the Hamptons. This individual will play a key role in keeping our office running smoothly, supporting the design team, and ensuring that day-to-day operations are handled with efficiency and professionalism. The ideal candidate is proactive, resourceful, and thrives in a fast-paced, creative environment. Key Responsibilities Provide administrative support to the Principal and design team, including scheduling, correspondence, and calendar management. Answer phones, greet clients and vendors, and serve as a professional first point of contact for the firm. Prepare and manage client documents, contracts, and project files. Assist with purchasing and tracking of FF&E orders, ensuring timely follow-up with vendors. Support the team with meeting preparation, presentation materials, and documentation. Maintain office organization, supplies, and filing systems (both digital and physical). Coordinate deliveries, installations, and on-site appointments. Handle expense reports, invoices, and light bookkeeping support as needed. Assist in managing social media and marketing communications, as assigned. Qualifications 2+ years of administrative experience, preferably in a design, architecture, or creative environment. Strong organizational skills with the ability to manage multiple priorities at once. Proficiency in Microsoft Office Suite; experience with design software or project management tools is a plus. Excellent communication and interpersonal skills, both written and verbal. High attention to detail and ability to maintain confidentiality. Self-motivated with a proactive approach to problem-solving. Professional demeanor with the flexibility to adapt in a fast-moving, client-focused environment. For immediate review and consideration, contact: Injila Khan - ************************* Interior Talent, Inc Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. Our defined area of expertise and ability to continually adapt to the unique needs of our clients allow us to provide focused, individualized service. For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is discreet and confidential - we highly value your current position and will never do anything that would bring your future into jeopardy EXPERTISE: In the industry since 2003 - we are your advocate, and WE GET IT - we know making a career decision is difficult, and we're here for you throughout the whole process **********************

Administrative Assistant - Greenwich, CT - Hybrid 4 days in office - Salary + Bonus Our client, a prominent, global private investment firm focused on Real Estate, is looking for an Administrative Assistant to support the CFO and team of their Family office. In this dynamic role you will handle both administrative and bookkeeping duties and partner with key stakeholders at all levels. This is an exciting opportunity to work with a collaborative team at a top firm around the world and build your administrative career! This position reports to the office in Greenwich, CT 4 days/ week onsite, 1 day remote Compensation package includes base + bonus and benefits RESPONSIBILITIES Create, maintain, and edit documents, spreadsheets, and presentations. Organize and keep track of financial records, including recording payments and wires, tracking invoice statuses, and ensuring timely documentation of transactions. Manage capital calls and investment documentation for high net-worth family portfolio Write checks and assist with basic accounts payable/receivable tasks, ensuring accuracy and proper documentation. Monitor and reconcile financial transactions across multiple currencies; familiarity with currency conversions is a plus. Act as a gatekeeper taking messages and passing along calls in a timely and professional manner Coordinate internal and external meetings including room reservations, equipment set-up, and meeting material preparation (e.g., presentations, agendas). Process expense reports in Concur, ensuring compliance with the Travel & Expense Policy. Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk. Track team PTO and sick days. Perform ad-hoc assignments as requested. QUALIFICATIONS 2 + years of Administrative and bookkeeping experience Strong organizational skills, attention to detail is crucial Proficiency in Microsoft office - Word, PowerPoint, and Excel Excellent time management, organizational and interpersonal skills; Resourceful, well organized, highly dependable, efficient and detail oriented; Hands-on problem solver; High level of discretion and ability to handle sensitive and confidential information Team player with flexible attitude Bachelor's Degree preferred You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Administrative Assistant | Hartford, CT 13-Week Contract (Temp-to-Hire) Pay: $25-$30/hr Onsite | Full-Time | Immediate Start Pride Health is urgently hiring an experienced Administrative Assistant to support a healthcare organization in Hartford, CT. This is a 100% onsite, temp-to-hire opportunity ideal for professionals who excel at calendar management, executive support, and multitasking in a fast-paced environment. Job Summary Performs multi-dimensional administrative duties requiring independent judgment, discretion, and strong organizational skills. This role provides direct support to management and assists with day-to-day office operations while maintaining a high level of professionalism and confidentiality. Key Responsibilities Manage complex calendars and scheduling using Microsoft Outlook Support daily office operations and general administrative needs Handle multiple priorities and deadlines simultaneously Prepare correspondence, documentation, and reports as needed Act on behalf of leadership on routine administrative matters within guidelines Communicate effectively with internal teams and leadership Maintain strict confidentiality at all times Qualifications High School Diploma or GED - Required Additional education preferred 3+ years of secretarial or administrative experience OR 2 years of high-level executive/administrative support experience Strong proficiency with PCs and Microsoft Office (Outlook required) Excellent written and verbal communication skills Ability to work independently and use sound judgment Healthcare background preferred but not required Position Details Location: Hartford, CT Schedule: Full-time, onsite Contract Length: 13 weeks Pay Rate: $25-$30/hour Strong potential for permanent hire based on performance Apply today for immediate consideration. This role is being filled quickly.

The Executive Assistant (EA) will be a trusted partner, providing proactive administrative, organizational, and project support. This individual will manage complex calendars, coordinate domestic and international travel, prepare executive-level presentations, and ensure smooth day-to-day operations for fast-moving leaders. The ideal candidate is highly organized, anticipatory, discreet, and thrives in a dynamic, high-growth environment. Key Responsibilities Executive Support Manage complex, shifting calendars; prioritize meetings, resolve conflicts, and ensure leaders are prepared for every engagement. Coordinate travel logistics, including itineraries, accommodations, ground transportation, and expense reconciliation. Serve as the primary point of contact between executives and internal/external partners; ensure timely and accurate communication. Draft, edit, and prepare high-quality correspondence. Maintain strict confidentiality regarding sensitive information. Operational & Administrative Excellence Organize and coordinate team meetings. Track action items, follow up on deadlines, and help ensure initiatives move forward as planned. Manage inbox triage and prioritization to support executive focus on critical items. Process invoices, expenses, and procurement-related administrative workflows with accuracy and timeliness. Cross-Functional Coordination Liaise with internal stakeholders to support initiatives and information flow. Partner closely with other executive assistants to support companywide rhythms of business and leadership meetings. Project-Based Contributions Support the team's initiatives by assisting with research, data summaries, presentation formatting, and meeting preparation. Help drive special projects as assigned, ensuring clarity of objectives, timelines, and deliverables. Required Qualifications 7+ years of Executive Assistant experience supporting VP-level or C-suite leaders (supporting multiple executives a strong plus). Exceptional organizational skills and attention to detail. Proven experience managing complex calendars and high-volume scheduling. Strong proficiency in Microsoft Office Suite (Slides/PowerPoint, Sheets/Excel, Docs/Word). Experience arranging travel. Excellent written and verbal communication skills. Ability to exercise strong judgment, discretion, and confidentiality. Demonstrated ability to operate independently in a fast-paced, frequently changing environment. Personal Attributes Proactive, anticipatory, and able to think several steps ahead. Calm under pressure and able to handle ambiguity. Highly reliable, accountable, and committed to exceptional execution. Professional demeanor with strong interpersonal skills. Service-oriented mindset with a “no task too big or too small” approach. What you'll earn: 401(k) with employer match Medical, dental, and vision insurance PTO, company holidays, and parental leave Paid training and certifications Legal assistance and identity protection Pet insurance Employee assistance program (EAP) About the company QXO is the largest publicly traded distributor of roofing, waterproofing, and complementary building products in the United States. The company aims to become the tech-enabled leader in the $800 billion building products distribution industry and generate outsized value for shareholders. QXO is targeting $50 billion in annual revenues within the next decade through accretive acquisitions and organic growth.

Executive Assistant - Private Equity A well-established alternative investment firm is seeking a poised and highly capable Executive Assistant to provide seamless support to a group of senior and mid-level professionals. This role sits in a dynamic, fast-paced environment where professionalism, discretion, and attention to detail are essential. About the Role: We're looking for someone proactive, resourceful, and confident juggling multiple priorities at once. This individual will serve as a key operational partner to the team-ensuring schedules run smoothly, travel is flawlessly organized, and meeting logistics are handled with care and efficiency. Key Responsibilities: • Coordinate and manage complex calendars, meetings, and schedule changes • Screen and handle calls, emails, and correspondence with a polished and professional approach • Arrange domestic and international travel, including comprehensive itineraries • Prepare, track, and submit monthly expense reports accurately and on time • Support meeting logistics-conference room setup, catering, materials, and agendas • Assist with presentations and documentation for internal and external discussions • Maintain updated contact lists, filing systems, and shared resources • Manage highly confidential information with discretion and sound judgment • Balance and execute competing priorities and deadlines in a fast-moving environment Qualifications: • Bachelor's Degree preferred • 2+ years of experience as an Executive or Administrative Assistant, ideally within financial services • Strong proficiency across Microsoft Office Suite (Outlook, Word, Excel) • Outstanding organizational skills and meticulous attention to detail • Excellent written and verbal communication abilities • Dependable, professional, and composed under pressure • Collaborative mindset, positive attitude, and strong sense of ownership • Ability to excel in a high-performance, fast-paced setting Compensation & Benefits: The firm offers a competitive compensation package and a comprehensive benefits suite designed to support overall well-being and work-life balance. Employees enjoy modern office spaces, robust health and retirement coverage, paid time off, curated meal and wellness perks, and select seasonal flexibility.

Our client is a home health care agency located in Greenwich, CT dedicated to exceptional patient care and efficient administrative operations. They are adding a part-time Medical Order Processing Assistant to their team to help streamline the medical order management process. This is a part-time in-office position from 9 AM to 1 or 2 PM, Monday to Friday. Compensation: $20 to $25 per hour, depending on qualifications and experience. Job Description As a Medical Order Processing Assistant, you'll play a critical role in managing and coordinating physician orders: Use our Electronic Medical Record (EMR) system to fax physician orders to external providers. Monitor order confirmations and proactively call physician offices if faxes aren?t received or confirmed. Review orders for completeness, accuracy, and required details. Manage incoming orders via fax or digital portals and file them properly in the EMR. Communicate clearly with medical staff about incomplete or missing orders. Maintain accurate logs of faxes sent, received, and any follow-up actions taken. Key Qualifications Proficiency in using EMR systems, including sending and managing faxes. Excellent organizational skills with close attention to detail. Confident and professional telephone skills?comfortable calling physician offices for follow-up. Ability to review medical orders for accuracy, missing information, or inconsistencies. Ability to focus and work diligently without distractions. Strong written and verbal communication skills. Previous experience in a medical office, healthcare setting, or similar administrative role preferred. Ability to work on-site in Greenwich, CT, Mon-Fri from 9 AM to 1 or 2 PM on a part-time schedule. Job Type: Part-time Pay: $20.00 - $25.00 per hour Expected hours: 20 ? 25 per week Application Question(s): Do you have a reliable car to commute to work daily? Ability to Commute: Greenwich, CT 06831 (Required) Work Location: In person

At Stewart, we know that success begins with great people. As a Stewart employee, you'll be joining a company that was named a 2024-2025 Best Company to Work For by U.S. News & World Report, and a 2025 Top Workplace by USA Today. We are committed to helping you own, develop, and nurture your career. We invest in your career journey because we understand that as you grow, so does our company. And our priority is smart growth - by attaining the best people, investing in tools and resources that enable success, and creating a better home for all. You will be part of an inclusive work environment that reflects the customers we serve. You'll be empowered to use your unique experiences, passion and skills to help our company and the communities we serve constantly evolve and improve. Together, we can achieve our vision of becoming the premier title and real estate services company. Stewart is a global real estate services company, providing title insurance, settlement, underwriting, and lender services through our family of companies. To learn more about Stewart, visit stewart.com/about. More information can be found on stewart.com. Get title industry information and insights at stewart.com/insights. Follow Stewart on Facebook @StewartTitleCo, on Instagram @StewartTitleCo and on LinkedIn @StewartTitle Job Description Job Summary Under direct supervision, performs any combination of basic clerical and administrative support tasks requiring general knowledge and application of various established work methods and procedures.Job Responsibilities Duties may include, but are not restricted to, answering phones, conveying messages, opening and routing incoming mail, preparing outgoing mail, copying, scanning, faxing and/or filing, writing, typing, or entering information into computer system(s) Files and maintains departmental records Assists the department in carrying out various programs and procedures May answer multiple phone lines, organizes meetings and may attend to take notes Interacts with internal and/or external sources via email and/or telephone Order's office supplies as needed Follows clearly defined procedures to complete daily tasks and responsibilities Uses existing procedures to solve straightforward problems without the consistent need to exercise discretion Uses basic communication skills to address internal and/or external clients and/or team members Performs all other duties as assigned by management Individual contributor working under direct supervision with little autonomy Education High school diploma required, Bachelor's preferred Experience Typically requires 0-2 years of related work experience Equal Employment Opportunity Employer Stewart is committed to ensuring that its online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you have a disability and need assistance or an accommodation in the application process, please contact us by email at *******************. Pay Range & Benefits $34,008.00 - $56,691.33 Annually The base salary range provided is consistent with similar roles at the Company. The base salary range is not an absolute, but a guide, and actual offers will be based on the individual candidate's knowledge, skills, education, experience, location, market conditions, and other compensation components. Depending upon all of the preceding considerations, the base salary may be lower or higher than the stated range. Stewart offers eligible employees a competitive benefits package that includes, but is not limited to a variety of health and wellness insurance options and programs, paid time off, 401(k) with company match, employee stock purchase program, and employee discounts

Our skilled team at Nero Air Conditioning & Heating Inc. has been installing and servicing residential and commercial HVAC systems throughout Connecticut since 1988. We provide a range of services to our customers, including heating, air conditioning, indoor air quality, ductless air systems, geothermal heat pumps, commercial refrigeration, and more! Custom ductwork is fabricated in our in-house sheet metal shop by state-licensed fabricators. The air conditioning and heating arena is our business, not a sideline. We prioritize customer satisfaction, and we're seeking an attentive and accurate person to join our North Haven, CT office as a full-time Installation Coordination Secretary! If you're looking for a position that will keep you busy and provide variety in your days, keep reading to learn more! WHAT YOU GET: PAY & BENEFITS We strive to bring our clients levels of professionalism and excellence that they haven't previously experienced. This is only possible with an exceptional team of professionals. We are always looking to add top-notch employees who will play a huge role in our success as a company, and we care for their well-being with excellent compensation and a positive work environment. Installation Coordination Secretary Compensation: Salary of $54,000 - $80,000/year (based on experience and qualifications) Health insurance A 401(k) plan Paid time off Paid holidays Profit-sharing A company tablet and phone A company truck Supportive management YOUR ROLE Our Installation Coordination Secretary provides high-quality administrative support to installation and sales teams to make sure all aspects of our projects are properly handled. Responsibilities include: Coordinating billing, scheduling, and other clerical matters for every installation project Setting appointments for sales reps Maintaining an organized and well-stocked office Supporting basic marketing initiatives Tackling other duties as assigned WHAT YOU'LL NEED Ability to work Monday through Friday from 7:00 am to 4:00 pm Clerical experience Proficiency with computers and office software While not required, our ideal Installation Coordination Secretary has professional office experience and is very proficient with clerical databases. WE'RE EXCITED TO MEET YOU! Take the next step in your administrative career with a leader in the HVAC trade! Apply now by filling out our short initial form. Must have the ability to pass a background check.

Job DescriptionBenefits/Perks Competitive Hourly Pay Career Growth Opportunities Fun and Energetic Environment Discount on Products and Services We are seeking an Assistant/Jr Stylist to join our team. As an Assistant/Jr Stylist, you will provide the salon and Senior Stylists with any help needed whether it be cleaning. laundry, shampoos, or prepping for color clients . Youll learn how to blow dry hair, color application, and cutting techniques that will help you advance further on your journey. Most importantly, you will make it your goal to ensure that every customer leaves our salon feeling happy with their services. Responsibilities Cleaning & Laundry care Wash hair at hair washing stations with appropriate products Apply hair treatment products (If Requested) Blow dry hair or braid hair (If Requested) Prep any color clients and senior stylist stations (When Needed) Provide great quality customer service Qualifications Successful completion of a cosmetology school or currently going to cosmetology school Familiar with a variety of treatment products

Benefits: Company parties Competitive salary Flexible schedule Free uniforms Opportunity for advancement Job SummaryWe are seeking a Marketing Assistant to join our team! As our Marketing Assistant, you will be following up on leads, updating CRM data, and working towards overall marketing goals. You will also be creating social media advertisements and posts, creating video content, maintaining ads, and designing promotional material. The ideal candidate is creative, is familiar with both social media platforms and design concepts, and has experience working with editing platforms for content creation. You will also be responsible for basic general office tasks such as answering calls, entering data into the CRM, keepong track of payments and scheduling jobs. Responsibilities Create, edit, and post social media marketing of all kinds, including text posts, pictures, informative long-form articles, and video content Maintain a strong online presence that represents the company Follow up on potential leads, both via phone and email as needed Qualifications Strong written and verbal communication skills Familiarity with video and photo editing Strong organizational skills Strong attention to detail Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Pay Pay is $17-$25 an hour Pay is based on experience and knowledge 5 sick days per year Compensation: $17.00 - $25.00 per hour The team at Foundation Crack Repair has been paving the way for Long Island home and business owners for many years. In that time we have gained a loyal clientele that knows that we have their best interest at heart. We know that the foundation of your Long Island home or business needs to remain strong and well-maintained. This is for the safety and well-being of your family or your employees. We are available to you on a flexible basis and work with any budget.

Job Title: Elementary School Secretary Reports to: Mead School Administrators Under the general supervision of the School Administration serves as building level secretary, organizes coordinates, schedules, and performs a wide variety of clerical, secretarial, recordkeeping, and other office functions. Answers public inquiries, coordinates communication between district and school personnel, parents, students, and the general public. ESSENTIAL FUNCTIONS * Coordinate, schedule, and perform a wide variety of clerical and secretarial office functions related to administration of diverse programs and operations. * Prioritize and schedule work and assignments to assure successful completion within established timelines. * Act as receptionist, greet visitors and answer telephones in a pleasant and professional manner, communicate effectively in routine, sensitive, and confidential matters. * Monitor absences and coordinate daily substitutes for teachers and staff and maintain attendance reports, individual staff calendars, and weekly attendance reports for Central Office. * Provide administrative support to the Principal and Assistant Principal; make, schedule, and arrange appointments, manage calendars, independently compose letters, memoranda, and other documents as directed. * Create forms, compile and organize data and information necessary for the efficient operation of the office and completion of district, state, and federal reports. * Serves as contact and reference source for staff, students, parents, and the public. * Operates a personal computer/device utilizing Word, Excel, Publisher, PowerSchool, Frontline, Infinite Visions, and other programs, as required. * Performs special assignments, studies, routine administrative functions and other related duties as assigned by the building principal or designee. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES * Ability to establish and maintain effective working relationships with school personnel, parents, students, and the public; working collaboratively as a team member. * Considerable knowledge of office management and standard operating procedures. * Highly developed ability to plan, organize and coordinate work. * Ability to type and operate a personal computer and learn new software applications. * Ability to meet and deal professionally with school officials, Board of Education members, employees, students, staff, parents and the public. REQUIRED EQUIPMENT OPERATION Operates standard office equipment, as required, including, but not limited to a personal computer for Microsoft Office, G Suite (Google) PowerSchool, Frontline, and Infinite Visions databases, report writing, word processing and spreadsheets; copy machine, calculator, fax machine, telephone, printer, adding machine, laminating machine, postage machine, intercom, and other standard office equipment. REQUIRED PHYSICAL EFFORT Must be able to sit at a desk at an assigned location and work continuously for extended periods of time, utilizing assigned office equipment; files letters, correspondence, reports, etc. Must be able to lift/move 15 pounds. REQUIRED QUALIFICATIONS * Graduation from high school and a minimum of 3 years of successful service in an office environment, school setting preferred. * A Bachelor's and/or an Associate's degree will be given added consideration. The Board reserves the right to consider a combination of education and experience that it, in its sole discretion, considers substantially equivalent to education alone. * Excellent computer skills with proficiency in Microsoft Office and Google Suite. COMPENSATION Pursuant to the contract between the AFT Secretaries-Nurses and the Ansonia Board of Education Ansonia Public Schools is an Equal Opportunity Employer to apply go to: ***************************

Job Description Job Title: Administrative Clerk ???? Schedule: Full-Time ???? Pay: $25.00/hr - $29.00/hr Onsite Why Join SMG ABA LLC? At SMG ABA LLC, we take pride in being more than just an accounting firm. We foster a unique team spirit that sets us apart, guided by core values and a drive for excellence. As a six-time Inc. 5000 company, we are committed to success, growth, and innovation. With headquarters in Islandia, NY, and additional offices in NYC and Florida, we provide a vibrant and collaborative environment where your contributions are recognized, achievements are celebrated, and career growth is supported. What We Offer: ✅ Almost 100% employer-paid Medical Insurance premiums ✅ Dental and Vision insurance coverage ✅ 401(k) with company match ✅ Ancillary insurance options available ✅ Paid Time Off to recharge and balance life ✅ Employee Volunteer Program with extra PTO for community service ✅ Professional development with a mentor program and onsite paid continuing education ✅ Engaging team-building events and outings Your Role as an Administrative Clerk: As an Administrative Clerk, you will play a critical role in ensuring smooth billing operations, accurate reporting, and efficient workflow processes. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Key Responsibilities: ???? Billing Ensure time is posted and invoices are processed in QBO and Axcess True-up time and billing; progress bill initial retainers Handle bookkeeping billing and review unbilled WIP Reconcile software bill backs and oversee renewals Manage PTET estimates, postage, and 1099s ???? Accounts Receivable (AR) Run AR reports and monitor client accounts Track ACH payments and send payment reminders Provide client lists for collection calls ???? Payments & Onboarding Oversee payments and review billing for onboarding clients ???? Workflow Run project setup lists and verify accuracy Create and update templates, roles, and notifications ???? Other Duties as Assigned What You Need to Succeed: ✔ Key Competencies: Strong communication skills, both written and verbal Excellent organizational skills and high attention to detail Ability to manage multiple tasks in a deadline-driven environment Proficiency in Microsoft Office Suite and QuickBooks Online ✔ Qualifications: High school diploma or equivalent required; Associate's or Bachelor's in Business, Accounting, or related field preferred Previous experience in an administrative role, ideally in accounting or financial services Familiarity with bookkeeping and accounting principles is a plus Important Information: ???? SMG ABA LLC participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For details, visit ************* and search “E-Verify.” ???? Apply Today! Take the next step in your career with SMG ABA LLC-where teamwork, growth, and opportunity come together.

Job Title: Administrative Clerk 🕒 Schedule: Full-Time 💰 Pay: $25.00/hr - $29.00/hr Onsite Why Join SMG ABA LLC? At SMG ABA LLC, we take pride in being more than just an accounting firm. We foster a unique team spirit that sets us apart, guided by core values and a drive for excellence. As a six-time Inc. 5000 company, we are committed to success, growth, and innovation. With headquarters in Islandia, NY, and additional offices in NYC and Florida, we provide a vibrant and collaborative environment where your contributions are recognized, achievements are celebrated, and career growth is supported. What We Offer: ✅ Almost 100% employer-paid Medical Insurance premiums ✅ Dental and Vision insurance coverage ✅ 401(k) with company match ✅ Ancillary insurance options available ✅ Paid Time Off to recharge and balance life ✅ Employee Volunteer Program with extra PTO for community service ✅ Professional development with a mentor program and onsite paid continuing education ✅ Engaging team-building events and outings Your Role as an Administrative Clerk: As an Administrative Clerk, you will play a critical role in ensuring smooth billing operations, accurate reporting, and efficient workflow processes. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Key Responsibilities: 🔹 Billing Ensure time is posted and invoices are processed in QBO and Axcess True-up time and billing; progress bill initial retainers Handle bookkeeping billing and review unbilled WIP Reconcile software bill backs and oversee renewals Manage PTET estimates, postage, and 1099s 🔹 Accounts Receivable (AR) Run AR reports and monitor client accounts Track ACH payments and send payment reminders Provide client lists for collection calls 🔹 Payments & Onboarding Oversee payments and review billing for onboarding clients 🔹 Workflow Run project setup lists and verify accuracy Create and update templates, roles, and notifications 🔹 Other Duties as Assigned What You Need to Succeed: ✔ Key Competencies: Strong communication skills, both written and verbal Excellent organizational skills and high attention to detail Ability to manage multiple tasks in a deadline-driven environment Proficiency in Microsoft Office Suite and QuickBooks Online ✔ Qualifications: High school diploma or equivalent required; Associate's or Bachelor's in Business, Accounting, or related field preferred Previous experience in an administrative role, ideally in accounting or financial services Familiarity with bookkeeping and accounting principles is a plus Important Information: 🚨 SMG ABA LLC participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For details, visit ************* and search “E-Verify.” 📢 Apply Today! Take the next step in your career with SMG ABA LLC-where teamwork, growth, and opportunity come together. Pay Range USD $25.00 - USD $29.00 /Hr.

Administrative Support Assistant (temporary) - Employee Health & Wellness At Stony Brook Medicine, the Administrative Support Assistant with Employee Health & Wellness is a valuable member of our Human Resources team. The position provides front-desk, customer focused administrative support for the Employee Health & Wellness Department. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence. The qualified candidate functions as a resource to employees, office staff, and the Director of Employee Health and Wellness. Duties of this Administrative Support Assistant include but are not limited to the following: Significant interaction and coordination with Hospital Human Resources related to new employee pre-employment physicals, employee annual assessments and related issues. Assist with the preparation, distribution and follow-up on employees that are not compliant with the annual physical assessment. Assists the director with effective and efficient office flow and operations, working with office staff to keep on schedule to meet the high-volume demands of the office. Ensure timely and accurate data entry, review and audit. Greet employees, answer questions, and provide information regarding protocol and policies of the office. Responsible for scheduling annual and pre-employment appointments for employees. Arrive and discharge employees in the office as well as in Cerner and IDX. Work with admitting to ensure effective interactions and to minimize errors. Manage the day to day preparation of employee paperwork for MDs/Pas/RNs in the department; creating, pulling and filing charts and copying records (hardcopy and electronic). Manage supplies, order supplies and re-stock forms for charting and operation of EH&W Department using hospital systems. Actively participate in department activities, events, meetings and huddles. The selected candidate will be offered a temporary appointment. Temporary appointments ordinarily shall be given only when an employee's initial appointment in the University is made to a position vacated by a professional employee who is serving a probationary appointment pursuant to Title C, section 5, or Title D, section §6 of the SUNY Policies of the Board of Trustees. A temporary appointment is also appropriate whenever a position has been vacated by an employee on approved leave. A temporary appointment is one that may be terminated at any time. Qualifications: Required Qualifications: Associate's degree and a minimum of 2 years of experience in an outpatient office (physician office, clinic) with high volume face to face patient/customer interaction. Experience with Electronic Medical Records. Proficient in Microsoft Office Suite. Must have excellent customer service, communication and interpersonal skills. Must be highly organized and able to multitask. Preferred Qualifications: Experience using Cerner, IDX, PeopleSoft. Prior experience with a physician office scheduling system. Experience working directly with Human Resource Services. Experience in an Employee Health/Occupational Medicine type clinic. Special Notes: Resume/CV should be included with the online application. Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. _________________________________________________________________________Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions maybe subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position maybe designated as “essential. ” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities. Prior to start date, the selected candidate must meet the following requirements:Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*Complete electronic reference check with a minimum of three (3) professional references. Successfully complete a 4 panel drug screen*Meet Regulatory Requirements for pre employment screenings. Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination. ________________________________________________________________________Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the University Office of Equity and Access at *************. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally. Anticipated Pay Range:The salary range (or hiring range) for this position is $45,372 - $58,366 / year. The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired. Some positions offer annual supplemental pay such as:Location pay for UUP full-time positions ($4000) Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line. Job Number: 2504268Official Job Title: TH Staff Assistant IIJob Field: Administrative & Professional (non-Clinical) Primary Location: US-NY-Stony BrookDepartment/Hiring Area: HR - Employee Health & WellnessSchedule: Full-time Shift :Day Shift Shift Hours: 8:00 AM - 4:30 PM Pass Days: Sat, SunPosting Start Date: Dec 8, 2025Posting End Date: Mar 9, 2026, 3:59:00 AMSalary:$45,372 - $58,366 / TotalSalary Grade:SL1SBU Area:Stony Brook University Hospital

Job Title: Business Administration Associate Employment Type: Full -Time Industry: Property Management / Real Estate Compensation: $65,000 About Us We are a collaborative, people -focused property management organization committed to delivering exceptional service to our residents, employees, and partners. As we grow, we're looking for a detail -oriented and motivated Business Administration Associate to join our team. This role is perfect for someone who enjoys supporting operations, working closely with multiple departments, and playing a vital part in keeping our business running smoothly. If you love organization, communication, and being the person others rely on-this may be your next great opportunity. What You'll Do As our Business Administration Associate, you will play an important role in supporting our internal teams and property operations. Key responsibilities include: Financial & System Support Enter NSF transactions into the system and communicate updates to managers. Ensure utilities are paid and accurately posted in Avid and Rent Manager. Verify that GL codes are correct on invoices within Avid. People & Onboarding Coordination Set up all new hires in ADP and ensure all onboarding paperwork is completed. Vendor & Property Coordination Communicate with vendors regarding outstanding invoices while keeping property managers informed. Assist with sending packages, documents, and materials to properties as needed. Support property teams with Rent Manager issues by coordinating calls between the property manager and the RM support team. Knowledge of Zego Payment Systems - Preferred What We're Looking For Strong attention to detail and accuracy Excellent communication skills Comfort working in accounting and operational systems (Avid, Rent Manager, ADP, Zego preferred but not required) Ability to work collaboratively with multiple departments A proactive mindset-you enjoy solving problems before they escalate Dependable, organized, and committed to professional growth Why You'll Love Working Here Supportive, team -centered culture Opportunities to learn and grow within the organization Meaningful work that helps our properties, residents, and teams thrive A stable and respected employer in the property management space How to Apply If this role sounds like a great fit for your skills and career goals, we'd love to hear from you. Please submit your resume directly through Indeed. We look forward to connecting with you!

Details: Level: Management / Confidential (Professional 1) Hours: Full-time, 40 hours per week 185 Main Street, New Britain, CT 06051 **This position is not remote** For more information about CT State Community College and the campus please visit Home - CT State CT State Community College Mission: Connecticut State Community College provides access to academically rigorous and innovative education and training focused on student success. The college supports excellence in teaching and learning, makes data-informed decisions, promotes equity, and advances positive change for the students, communities and industries it serves. CT State Community College Vision: Connecticut State Community College is recognized for exceptional student success, educational leadership and transformative collaboration with business and industry, government, educational and key stakeholders while advancing diverse opportunities for Connecticut's citizens and communities. CT State Community College Equity Statement: Connecticut State Community College commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities. Anticipated Start Date: February/March 2026 Position Summary: Provide administrative support for the offices of one or more senior executives at a Campus or System office to contribute to the effective and efficient operation of those offices. Example of Job Duties: Under the direction of the Administrative Assistant or other administrative/supervisory position, the Administrative Operations Assistant is responsible for effective performance in these essential duties: Provide effective personal and telephone reception. These services often are performed in an office such as that of a Campus CEO or other senior executive staff. Callers and visitors frequently are those of important public office and their calls and visits require substantial sensitivity to the business nature of their contacts. A strong cordiality as representative of a senior executive leadership is expected of incumbents. Provide administrative support. The services cover a broad range of duties including the preparation of correspondence and reports in finished form; travel arrangements for staff; assembles meeting materials (charts, graphs, reports); and meeting coordination. This usually involves the use of word processing equipment and may require the use of multiple word processing software, including basic graphics packages. This may also include drafting of correspondence and memos for review and signature by the executives. Provide office management. The incumbent will maintain an inventory of supplies and equipment; order supplies as necessary; completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); and assist in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items). This may include the use and reconciliation of a purchasing card and the use of spreadsheets. Compile data and prepare reports. This may include gathering, organizing and preparing reports on a variety of information such as travel expenses, student enrollment, lists of alumni and benefactors and organizational data required by the executive. Performs other duties and responsibilities related to those enumerated above which do not alter the basic level and responsibilities of the position. This posting includes qualifications, experience and skills but is not limited to the full specifications stated in the job description. Minimum Qualifications: A combination of experience and training in a professionally oriented office setting with two (2) or more years of administrative support experience. Incumbents are required to have demonstrated advanced knowledge and abilities in the following: Demonstrated ability to produce quality typewritten materials using word processing equipment and software. Demonstrated ability to meet personally and by telephone as a representative of the University System. Organizational skills to assure an orderly and efficient office operation. Candidates must possess proven ability to effectively work with culturally, linguistically, and ethnically diverse faculty, staff, and students. They are expected to have excellent interpersonal oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams etc.).Preferred Qualifications: Associate's degree in Business Administration, Higher Education Administration, Communications, or a related field. Experience working in a college or university environment, with familiarity in academic operations, student services, or administrative departments. Knowledge of FERPA guidelines and ability to maintain strict confidentiality. Experience with budgeting, procurement, or departmental financial processes. Salary & Benefits: Salary range; $53,532-$66,915 approximate annual. The salary will be based on the selected candidate's qualifications such as education and job-related experience, and internal equity. We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable. For more information, please visit our website at: CSCU - Human Resources - Future Employees. Application Instructions: To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or it can be uploaded as a combined file with the resume. Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable. To apply via our website, visit ******************* Please note that CT State CC is currently unable to sponsor work visas. Applicants must be authorized to work in the United States on a full-time basis. Selection Procedure: Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., teaching demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates' qualifications. Background Screening: All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check, including granting permission to contact current and previous employers for verification. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check. Continuing Notice of Nondiscrimination CT State Community College does not discriminate on the basis of age, ancestry, color, national origin, gender identity or expression, genetic information, learning disability, marital status, intellectual disability, physical disability (including but not limited to blindness), present or past history of mental disability, prior criminal record, race, religious creed, sex (including pregnancy and sexual harassment), sexual orientation, retaliation for previously opposed discrimination or coercion, veteran status, victims of domestic violence, sexual assault, and/or trafficking or any other federal or state protected class in its employment, programs, and activities, unless the provisions of Section 46a-80(b) or 46a-81(b) of the Connecticut General Statutes are controlling or there are bona fide occupational qualifications excluding persons in one of the above protected groups. For information regarding the nondiscrimination, disability, and Title IX policies/procedures, contact: John-Paul Chaisson-Cardenas, Vice President for Diversity, Equity, and Inclusion, CT State Community College, 185 Main Street, New Britain, CT 06051, ************ or [email protected]. CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.

KES Secretary JobID: 2345 Secretarial/Clerical/Secretary Date Available: ASAP Additional Information: Show/Hide Killingworth Elementary School is seeking an 11-month secretary to support the main office and administration. Preferred candidates will be able to work effectively in a variety of environments. The position requires excellent communication skills, attention to detail, ability to multi-task, and strong technology skills. Administrative Assistant/Receptionist position at KES - Responsible for: * receptionist duties * maintaining accurate staff and student attendance * keeping administrator's calendar and scheduling meetings * assisting students, parents, and staff * answering the telephone * maintaining office and administrative files * performing other duties as assigned by the school principal or curriculum coordinator Preferred candidate will demonstrate the following: * positive attitude * friendly personality * ability to work in a fast-paced environment * strong organizational skills * team player, willing to accept other responsibilities as needed * strong verbal and written communication skills * proficiency in Google Suite preferred - Microsoft Word & Excel experience acceptable * adaptability to new technology * secretarial experience preferred Working hours: Monday-Friday: 8:15am - 4:15pm (with 1/2 hour unpaid lunch) Please visit the Employment Opportunities section of our website, ************** to complete the full application (through Frontline Education) to be considered for the position. Contract

Job DescriptionBenefits: Company parties Competitive salary Flexible schedule Free uniforms Opportunity for advancement We are seeking a Marketing Assistant to join our team! As our Marketing Assistant, you will be following up on leads, updating CRM data, and working towards overall marketing goals. You will also be creating social media advertisements and posts, creating video content, maintaining ads, and designing promotional material. The ideal candidate is creative, is familiar with both social media platforms and design concepts, and has experience working with editing platforms for content creation. You will also be responsible for basic general office tasks such as answering calls, entering data into the CRM, keepong track of payments and scheduling jobs. Responsibilities Create, edit, and post social media marketing of all kinds, including text posts, pictures, informative long-form articles, and video content Maintain a strong online presence that represents the company Follow up on potential leads, both via phone and email as needed Qualifications Strong written and verbal communication skills Familiarity with video and photo editing Strong organizational skills Strong attention to detail Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Pay Pay is $17-$25 an hour Pay is based on experience and knowledge 5 sick days per year