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Cardiac Sonographer - Relocation Assistance Available
Presbyterian Healthcare Services 4.8
Administrative assistant job in Salt Lake City, UT
A Cardiac Sonographer performs diagnostic echocardiography using advanced imaging techniques to evaluate heart structure and function in inpatient and outpatient settings. They collaborate with medical teams to ensure patient-centered care, prepare preliminary reports, and participate in outreach clinics serving rural communities. This role offers professional growth opportunities, competitive benefits, flexible schedules, and relocation assistance within a leading healthcare system. Overview: How we work matters here. As a locally owned, not-for-profit health system, Presbyterian's purpose is to improve the health of the patients, members and communities we serve. We're the largest provider of healthcare services in New Mexico - with a delivery system comprised of nine hospitals, a growing multi-specialty medical group, and a statewide health plan. We're currently offering: • Sign-on bonus of $20,000 • Relocation assistance of up to $6,000 for qualifying candidates. What you'll do As an echocardiographer (cardiac sonographer) with our adult heart program, you'll work within a supportive and collaborative work culture that encourages personal and professional growth. Echo Techs work within a sonography-led lab, under the guidance of a supervisor, manager, and director - all with extensive backgrounds in echocardiography. Love where you work and where you live. Cardiac Sonographers at PHS have the opportunity to work within varying environments across inpatient and outpatient settings. Presbyterian Hospital is the flagship hospital of PHS, located within the heart of Albuquerque. Once remodels to existing buildings are complete, Presbyterian Hospital will have a 600 private room capacity - the largest in New Mexico. Enjoy a healthy work-life balance while exploring all the wonders of the beautiful Southwest! New Mexico offers 310+ days of sunshine each year, unlimited outdoor activities to enjoy an active lifestyle, and a favorable cost of living. How you learn, grow, and thrive matters here. The Presbyterian Echocardiography team offers a tier-based compensation system and natural progressions for advancement. Opportunities to rotate within inpatient and outpatient settings. An autonomous workflow. Shift differentials for nights and weekends. Competitive benefits. A supportive, collaborative work culture that encourages personal and professional growth. An enhanced sign-on bonus of $20,000 for qualifying candidates plus additional relocation bonus of up to $6,000 for qualifying candidates. A 4-10 work schedule (10 hour shifts, 4 days per week). Work Schedule: This is a full time (1.0 FTE, 40 hours/week), non-exempt (hourly) position. This department offers a 4-10 work schedule (10 hour shifts, 4 days per week). Text a recruiter and schedule a time to chat at. Responsibilities: Echocardiography imaging: Perform comprehensive, diagnostic images using 2D, 3D, color imaging to evaluate the structure and function of the heart. Patient care: Ensure each echo is done in a patient-centered, comfortable and safe environment. Sonographers explain the process to patients and alert physicians of critical findings or changes in patient condition that require further evaluation. Reporting: Prepare preliminary echo reports including relevant measurements. Outreach: Willingness to participate in outreach clinics up to once a month, including potential overnight stays at clinics that serve rural locations in NM with no other access to congenital cardiac care. Call: Participate in weeknight and weekend call. Sonographers take "Home Call" with call pay. On average, sonographers are called in overnight approximately once a month. Weekend call is typically 2-6 echoes on Saturdays and Sundays, and triaged by the on call pediatric cardiologist. Collaboration: Work as a team with fellow sonographers and physicians to ensure smooth patient flow and optimal imaging for every patient. Equipment maintenance: Assist echo lab managers with maintaining equipment and performing quality control. Continuing Education: Participate in educational sessions to ensure we provide the most up-to-date care to our patients. Qualifications: Level I Cardiac Sonographer Graduate of a two (2) year Allied Health Training Program in Ultrasound Technology or a graduate of bachelors program in health science (including, but not limited to, cardiovascular technology, ultrasound, radiologic technology, respiratory therapy, or nursing). 0-4 years experience inpatient/outpatient cardiac ultrasound. ARDMS/RDCS (AE) OR CCI (RCS) credential BLS REQUIRED AT TIME OF HIRE New Mexico State Licensure under the New Mexico Medical Imaging and Radiation Therapy Program (NMRTT) - New graduates must obtain within 90 days Level II Cardiac Sonographer Graduate of a two (2) year Allied Health Training Program in Ultrasound Technology or a graduate of bachelors program in health science (including, but not limited to, cardiovascular technology, ultrasound, radiologic technology, respiratory therapy, or nursing). 6 years of relevant experience may be substituted in lieu of degree. 4-8 years experience inpatient/outpatient cardiac ultrasound. ARDMS/RDCS (AE) OR CCI (RCS) credential BLS REQUIRED AT TIME OF HIRE New Mexico State Licensure under the New Mexico Medical Imaging and Radiation Therapy Program (NMRTT) Level III Cardiac Sonographer Graduate of a two (2) year Allied Health Training Program in Ultrasound Technology or a graduate of bachelors program in health science (including, but not limited to, cardiovascular technology, ultrasound, radiologic technology, respiratory therapy, or nursing). 8 or more years or more experience inpatient/outpatient cardiac ultrasound. Degree required or in lieu of degree 10 years of relevant experience. ARDMS/RDCS (AE) OR CCI (RCS) credential BLS REQUIRED AT TIME OF HIRE New Mexico State Licensure under the New Mexico Medical Imaging and Radiation Therapy Program (NMRTT) *or have promoted up with years of experience and assigned a Lead OR resource sonographer. Benefits: We offer more than the standard benefits! Presbyterian employees gain access to a robust wellness program, including free access to our on-site and community-based gyms, nutrition coaching and classes, wellness challenges and more! Learn more about our employee benefits: Why work at Presbyterian? As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans. For our employees, we offer a robust wellness program, including free access to our on-site and community-based gyms, nutrition coaching and classes, wellness challenges and more. Presbyterian's story is really the story of the remarkable people who choose to work here. The hard work of our physicians, nurses, employees, board members and volunteers grew Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system that serves more than 875,000 New Mexicans. About New Mexico New Mexico continues to grow steadily in population and features a low cost-of living. Varied landscapes bring filmmakers here from around the world to capture a slice of the natural beauty New Mexicans enjoy every day. Our landscapes are as diverse as our culture - from mountains, forests, canyons, and lakes, to caverns, hot springs and sand dunes. New Mexico offers endless recreational opportunities to explore and enjoy an active lifestyle. Venture off the beaten path, challenge your body in the elements, or open yourself up to the expansive sky. From hiking, golfing and biking to skiing, snowboarding and boating, it's all available among our beautiful wonders of the west. #CC123 AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses. Maximum Offer for this position is up to: USD $63.47/Hr. Compensation Disclaimer: The compensation range for this role takes into account a wide range of factors, including but not limited to experience and training, internal equity, and other business and organizational needs. Keywords: cardiac sonographer, echocardiography, diagnostic imaging, patient care, cardiovascular ultrasound, healthcare, sonography, medical imaging, echocardiogram, relocation assistance
$154k-244k yearly est. 5d ago

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Administrative Assistant
Russell Tobin 4.1
Administrative assistant job in Salt Lake City, UT
Title : Administrative Assistant Hourly Pay : $29/hr Duration : 6 Months NEED : SAP or Concur (expense management & Reporting) The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Summary & Responsibilities: • Provide administrative support to executives across multiple cities in a team-oriented environment; Flexibility to support varying teams and cover where necessary. • Coordinates domestic and international travel arrangements as required, including visa procurement, • Processes heavy volumes of expense reports, sponsorships or related invoices in a timely & compliant manner. • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required • Adhere to Compliance regulations and gain the relevant approvals Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.
$29 hourly 1d ago
Executive Assistant
Nutrastrips
Administrative assistant job in Draper, UT
Nutrastrips has been manufacturing high-quality oral dissolving strips since 2020. The company specializes in developing functional dietary supplement strips that provide consumers with an innovative, effective, and convenient way to support their wellness. Nutrastrips is dedicated to delivering products that are easy-to-use and enhance healthy lifestyles. Located in Draper, UT, the company is focused on advancing the future of dietary supplements with unique delivery systems. Role Description This is a full-time, on-site role for an Executive Assistant based in Draper, UT. The Executive Assistant will provide dedicated support to top-level executives, manage administrative tasks, and ensure the seamless execution of daily operations. Responsibilities include assisting executives and management in various tasks, sourcing/procurement, documentation, AP/AR, payroll, answering phones, assisting in other various tasks as needed. Qualifications Proven experience in Executive Administrative Assistance and Administrative Assistance Strong abilities in managing providing Executive Support Exceptional Communication skills, both verbal and written Proficiency in organizational and time-management skills with strong attention to detail Proficiency in using office productivity tools and software Ability to maintain confidentiality and handle sensitive information
$35k-51k yearly est. 4d ago
Bilingual Administrative Assistant
Insight Global
Administrative assistant job in Salt Lake City, UT
Insight Global is looking for a motivated, communicative individual to work for one of our large logistics companies. On a day-to-day basis, this person will be responsible for assisting the Operations Supervisor with various administrative tasks, such as data entry, customer service calls, internal communication, etc. This individual must be bilingual and comfortable with public speaking, as they will act as the liaison between management and their freight drivers. Assist the Operations Supervisor with administrative tasks including data entry and customer service calls Communicate updates and announcements to freight drivers each morning Act as liaison between management and drivers, ensuring clear internal communication Use Microsoft Word and Excel for documentation and reporting Work onsite in a warehouse environment and be available for overtime during peak seasons Must Haves: 1+ years of experience with administrative tasks Fluent in Spanish and English Microsoft Office experience (Word & Excel) Comfortable with public speaking (Has to lead a morning meeting w/ Spanish speaking truck drivers) Comfortable working OT during peak season (Holidays) Ability to work onsite in a warehouse environment Plusses: Experience working in the transportation or logistics industry This is a full-time position, requiring 5 days onsite a week.
$30k-39k yearly est. 1d ago
Administrative Assistant - Wealth Management
Banktalent HQ
Administrative assistant job in Salt Lake City, UT
Zions Bancorporation is one of the nation's premier financial services companies operating as a collection of great banks under local brands and management teams in high-growth western markets. Zions is regularly recognized by American Banker as having a top banking team in its list of "The Most Powerful Women in Banking." Our customers consistently vote us as the best bank in our local markets., We value our employees, and we are committed to search out, recognize and create fulfilling opportunities for outstanding people within our organization, rewarding them for their contributions to our success. We recognize that banking is a "local" business, and that to be successful, we must have very strong ties to the communities we serve and strong relationships with our customers. With benefits starting on day one, 12 bank holidays, profit sharing and company-matched 401(k) contributions, Zions is dedicated to being an employer of choice in our communities. At Zions, the possibilities are endless. You bring the talent; we bring the opportunity. We are seeking a highly organized and proactive individual to join our team as an Administrative Assistant for Zions Bancorporation's Wealth Management Division. This position will be in-office at our Downtown Salt Lake City location. The Administrative Assistant will provide comprehensive administrative support to Wealth Management Leadership and other Wealth Management team members simultaneously. This role requires exceptional attention to detail, strong communication skills, and the ability to handle sensitive and confidential information with discretion. Responsibilities: Calendar and Schedule Management: Execute accurate calendaring for multiple individuals. Candidate should be comfortable working with 4+ time zones on a regular basis. Communication and Correspondence: Draft, proofread, maintain, and edit various documents, including emails, Excel spreadsheets, memos, reports, and PowerPoint presentations. Handle incoming and outgoing phone and e-mail correspondence, ensuring timely responses and appropriate follow-up actions. Meeting Coordination: Organize and prepare for client meetings, including gathering documents, preparing presentations, and attending to logistics of meetings. Event Management: Corporate event planning, including meetings/meals around industry conferences, division offsites, client site-visits, and other business development needs/events. Relationship Management: Build and maintain positive relationships with internal and external stakeholders. Serve as a point of contact for inquiries and requests, redirecting them as appropriate. Special Projects: Ad-hoc assignments as requested. Requirements: High School diploma or equivalent and 4+ years administrative experience in the finance industry. Strong preference for candidates with experience supporting sales teams with functions including investments, banking, and sales & trading businesses. Excellent organizational and time management skills, with the ability to multitask, adapt, and prioritize effectively in a fast-paced environment. Excellent customer service, relationship, organizational, analytical, and creative problem-solving skills. Strong written and verbal communication skills, with exceptional attention to detail and accuracy. Proficient in using Microsoft Office Suite (Teams, Word, Excel, PowerPoint, SharePoint, Outlook) and other relevant software applications. Discretion and confidentiality in handling sensitive information. Ability to understand, interpret, and execute policies and procedures as written. Ability to work independently, take initiative, and anticipate needs. Good research and problem-solving skills. This is an exciting opportunity for a dedicated and resourceful individual to contribute to the success of the Wealth Management Division and Zions Bancorporation. If you possess the required skills and are eager to support a dynamic team, we encourage you to apply for this position. Benefits: Medical, Dental and Vision Insurance - START DAY ONE! Life and Disability Insurance, Paid Parental Leave and Adoption Assistance Health Savings (HSA), Flexible Spending (FSA) and dependent care accounts Paid Training, Paid Time Off (PTO) and 11 Paid Federal Holidays, and any applicable state holidays 401(k) plan with company match, Profit Sharing, competitive compensation in line with work experience Mental health benefits including coaching and therapy sessions Tuition Reimbursement for qualifying employees enrolled in an accredited degree program related to the needs of the business, maximum of $5,250 per calendar year, employees are eligible for the program upon hire Employee Ambassador preferred banking products
$28k-37k yearly est. 2d ago
Administrative Assistant - Data Center
Cupertino Electric 4.9
Administrative assistant job in Eagle Mountain, UT
**Posting Title:** Administrative Assistant - Data Center **Reports To:** Project Executive **Salary Range:** $20.00/hour to $30.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE DATA CENTER TEAM** We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For decades, CEI is a leading provider of design, installation and commissioning of 20M+ square feet of data center space totaling over 4 GW of electrical systems-including infrastructure built to support AI-driven technologies. **ABOUT THE ROLE** + Support the Interiors team that may consist of Senior Project Manager's, Project Managers, APM's and Project Engineers including information flow between office, field, vendors and general contractors. + Coordination of job start and job close + Contract routing + Data entry for weekly field employee hours, processing of material to purchasing agent + Work with personnel to assist in data entry for job tasks + Maintain and update job files, controlled forms/logs + Order drawings for field/office personnel + Phones, copying, scanning and shipping **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** You have general administrative experience and bring a wide skillset that includes organizational, time management, and project manager skills. Working in a fast-paced environment and balancing different priorities is second nature to you. You are tech-savvy with experience in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. **WHAT YOU WILL GAIN** As an Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network. You'll interact with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and general contractors. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying._ **Education:** High School Diploma or GED required. **Licensure/Certifications:** None required. **Experience:** Two (2) years of administrative experience required. Experience in the construction industry preferred. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. \#LI-DM1 **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
$20-30 hourly 60d+ ago
Production Administrative Assistant
Groundworks 4.2
Administrative assistant job in Bluffdale, UT
Groundworks, is seeking a talented Production Administrative Assistant to join their team in Salt Lake City, UT! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Job Responsibilities: Provide administrative support for timekeeping Create weekly job packs Create and close purchase orders Ensure office equipment is in working order to include scheduling maintenance Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. Setting and confirming install dates Mailing customer information packets Following up with customers on a variety of issues Updates customer records for accuracy What is required to join our team as a Production Administrative Assistant: High School Degree/GED 1-2 years Administrative Assistant experience preferred Previous call center or customer service preferred Must be positive and motivated with excellent communications skills Ability to adapt quickly to changes in work strategy Excellent computer skills Great oral and verbal communication What we provide for our employees: Competitive Hourly Pay Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history.
$38k-49k yearly est. Auto-Apply 60d+ ago
Administrative Assistant / Training Support Specialist (Entry-Level) - Defense Training (Draper, UT)
Education Services LLC 4.0
Administrative assistant job in Draper, UT
Job DescriptionWe are seeking a motivated, detail-oriented entry-level professional to join our small team as an Office Administrator / Training Support Specialist. This role is perfect for someone early in their career who is eager to learn, grow, and advance within the defense training and education services industry. You will work directly alongside experienced Learning Engineers, Technical Writers, Media Developers, and leadership, gaining hands-on exposure to mission-critical projects that train military, law enforcement, and industry professionals on advanced technologies such as drones, robots, and aircraft-mounted systems. In this supportive position, you will handle a mix of administrative, clerical, and light technical tasks while contributing to the smooth operation of our office and the success of our training programs. This is an excellent opportunity to build foundational skills, understand compliance-sensitive environments, and position yourself for future advancement into roles such as project coordination, media development, or curriculum support.Key Responsibilities Act as receptionist on days with scheduled visitors (customers, partners, service providers, job candidates): greet guests, verify identity and eligibility for access to controlled areas (following provided guidelines), issue/expire visitor badges, and escort as needed. Perform light project management duties, including creating and updating project status reports for management and customers, maintaining internal trackers (SharePoint lists, project team whiteboards), and scheduling meetings. Keep the company break room fully stocked with drinks and snacks for employees and visitors; perform routine light cleaning of the office and break room areas. Coordinate and order food for weekly company team meetings and customer visits. Support the curriculum development team by conducting QA testing of new online training modules (e.g., functionality checks, usability feedback, and bug reporting). Assist with entry-level media development tasks such as resizing and optimizing images, trimming video clips, cleaning audio recordings, and basic file organization. Provide general administrative support as needed (e.g., mail handling, supply ordering, document preparation). Required Strong organizational skills, attention to detail, and a professional demeanor. Excellent verbal and written communication skills. Proficiency with Microsoft Office suite (Word, Excel, SharePoint, Teams) and comfort learning new tools quickly. Ability to multitask, prioritize, and maintain confidentiality in a compliance-sensitive environment. Associates or Bachelors degree desired; some college coursework or administrative experience is a plus. Reliable, punctual, and eager to learn and contribute in a small-team setting. Strongly Preferred Interest in education, training, multimedia, or project coordination. Basic familiarity with image/audio/video editing tools (e.g., Adobe Photoshop, Premiere, Audition, or free alternatives). Experience in customer-facing or administrative roles. Eligibility U.S. citizenship required. Must pass background check and drug test. Able to work in-person in our Draper, UT office. Work Location All positions work in-person at our office in Draper, UT but may work from home on Fridays when appropriate. Veterans and Military Families We encourage applications from veterans and spouses or family of military and law enforcement. We share your commitment to ensure that “everyone comes home”. Compensation & Perks Competitive salary aligned with market rates and expertise (Range: $35K-$50K). 15 days PTO + 10 paid holidays. 10% Flex Benefit on every paycheck for health premiums, 401(k), or debt payoff - no traditional plans, more take-home pay. Incentive bonus for overtime hours, even for salaried roles. Flexible scheduling: Core hours 9am-3pm, with adjustable start/end times to accommodate life-bank extra hours for shorter days without using PTO. Company break room stocked with free drinks and snacks. About Us Education Services LLC specializes in creating online and instructor led training programs and custom online training, service, and membership portals. We delight our customers with excellent user experience, service, and engaging learning experiences. Sometimes we create simple training modules or courses. Most of the time we create full certification training programs consisting of multimedia learning experiences, practice activities, simulations and pseudo-simulations, knowledge checks, and human scored or computer based certification assessments. We serve customers around the world but since our work includes DoD projects, we only employ U.S. Citizens who can work in-person in our office in Draper, UT. All applications are subject to background check and drug test, must provide proof of citizenship, and live within reasonable commute to our office. This is a great place to work if you love to help people gain the knowledge and skills needed to operate state of the art technology and equipment, value working in small teams where your impact matters, and want to continually learn and grow professionally. We especially love veterans and those with family serving in military and law enforcement. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$35k-50k yearly 14d ago
Personal Executive Assistant
CSC Generation 3.9
Administrative assistant job in Salt Lake City, UT
CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$37k-55k yearly est. 22d ago
Administrative Assistant
A To Z Building Blocks 3.1
Administrative assistant job in Eagle Mountain, UT
Job DescriptionSalary: 16.25 Be the Heartbeat of Our Center Are you someone who thrives on organization, loves helping others, and naturally creates a welcoming environment? At A to Z Building Blocks, our Front Desk Administrative Assistant is the heartbeat of our center the friendly face, calming voice, and steady support that keeps everything running smoothly. This is a full-time, front-desk position supporting the Director and Administrative Team while serving as the first point of contact for families, staff, and visitors. What Youll Do Each day brings variety, but your core responsibilities will include: Answering phones professionally using our designated phone script Greeting families, staff, and visitors warmly and confidently Responding to email, phone, and in-person inquiries in a timely and courteous way Supporting the Director and stepping in during their absence when needed Scheduling appointments, managing calendars, and coordinating meetings Preparing professional emails, memos, reports, and correspondence Writing and editing documents, letters, and instructional materials Organizing and maintaining both digital and paper filing systems Navigating child care and industry-specific software (training provided) Managing multiple projects while meeting deadlines Attending trainings and workshops to support ongoing growth Handling confidential and sensitive information with discretion Supporting opening and closing procedures when assigned What Were Looking For This role requires reliability, strong communication skills, and a genuine passion for supporting children, families, and staff. To be successful, candidates must: Be at least 21 years old Hold a valid drivers license with a clean driving record Be willing to be trained to drive a 14-passenger bus if needed Be able to pass a background check, fingerprinting, and random drug testing Be dependable, punctual, and highly organized Have strong writing skills, including spelling, grammar, and sentence structure Be comfortable working independently and as part of a team Be able to manage confidential and time-sensitive information Be available to work a flexible schedule, including opening or closing shifts Commit to ongoing professional development and required trainings Physical Requirements Ability to lift and carry up to 50 lbs Ability to sit for extended periods at a computer Ability to walk, stand, sit, and move throughout the center Ability to sit on the floor and get up quickly if needed Ability to see, hear, and communicate clearly Why Youll Love Working With Us At A to Z Building Blocks, were more than a child care center were a community. We believe in teamwork, growth, and creating a supportive environment where everyone feels valued. When you join our administrative team, youre stepping into a role where your work truly matters and your contributions help build strong foundations for children and families every day. If youre organized, dependable, and ready to be the welcoming face of a growing child care community, wed love to hear from you.
$28k-36k yearly est. 2d ago
Administrative Assistant - Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am.
Millenniumsoft 3.8
Administrative assistant job in Sandy, UT
Position : Administrative Assistant - Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am. Duration : 3 Months Total Hours/week : 40.00 1 st Shift Client: Medical Device Company Job Category: Administrative Services & Transportation Level of Experience: Entry Level Employment Type: Contract on W2 (Need US Citizens or GC Holders Only) Hours 5am - 9am, rotating shift 2-2-3. Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am. Job Description: Shift scheduler is responsible for staffing medical device manufacturing operation. Staffing activities include scheduling regular time, over time sign ups, time-off and shift exchanges between shifts. Job Responsibilities: Manage time-off requests and scheduling. Works with the Operations Leaders to understand daily staffing needs and receive approval for staffing plans. Builds staffing plans to run all production lines every shift and support preventive maintenance activities. Responsible for posting overtime sign-ups for opposing shifts. Ensures each spot is filled by a qualified associate. Sends automated requests to pull in overtime volunteers for scheduled overtime and for urgent overtime needs Manages shift-swapping between associates in each pay-period Learn new software to help improve efficiency of scheduling Maintains an open line of communication to ensure staffing problems/changes are communicated and resolved in a timely manner Maintains records and documents, as required Ensures employee scheduling is aligned with the training matrix. Complies with all local, state, federal, and client safety regulations, policies, and procedures including RCRA Hazardous Waste regulations. Complies with all local client quality policies, procedures, and practices through consistent application of sound quality assurance principles. Other duties as assigned. Education and Experience: High School Diploma/GED or 1-year consecutive work experience. Experience supporting the scheduling for a production operation preferred. Knowledge and Skills: Experience working with ADP is a plus, but not required. Workday experience is a plus, but not required. Proficient in Microsoft Office Applications (Word, Excel and Teams). Physical Demands: The incumbent may be frequently required to stand and/or occasionally sit for extended periods of time. Bending, stooping, and reaching may occasionally be required. Work Environment: Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am.
$34k-48k yearly est. 60d+ ago
Secretary
Challenger School 4.2
Administrative assistant job in Lehi, UT
Challenger School is seeking a friendly, detail-oriented individual to join our team as a secretary at our Farmington and Traverse Mountain campuses. As a school secretary, you are the first person everyone interacts with, so you play a vital role in creating a welcoming environment at the campus. At Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors. This is a year-round, full-time position. Responsibilities Maintain a safe, productive, and welcoming office environment Answer phones and respond to questions Manage the student information system Keep campus inventory up to date, order supplies as needed Aid managers with enrollment inquires and marketing events Assist with sick or injured students Work patiently with students, parents, and coworkers Qualifications Two years of college or relevant experience Ability to pass a background check Completion of pre-employment assessments Position Offerings Health Insurance Paid time off 401k Significant tuition discounts for children and grandchildren Please be on the lookout for an email from *******************. This email confirms your application submission and provides you with a link to our pre-employment assessment. This assessment must be completed within 72 hours in order for your application to be considered complete. #CSUT
$30k-35k yearly est. Easy Apply 31d ago
Administrative Assistant
Bank of Montreal
Administrative assistant job in Salt Lake City, UT
Application Deadline: 01/30/2026 Address: 142 E. 200 South Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Supports the execution of strategic initiatives; includes tracking metrics and milestones. Builds effective relationships with internal/external stakeholders. Analyzes data and information to provide insights and recommendations. Leads the planning, coordinating and implementing department events. Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group. Coordinates and monitors budgets and reporting on results vs. budget. Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees. Analyzes issues and determines next steps. Broader work or accountabilities may be assigned as needed. Qualifications: Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable. Specialized knowledge. Verbal & written communication skills - Good. Organization skills - Good. Collaboration & team skills - Good. Analytical and problem solving skills - Good. Salary: $41,714.00 - $65,000.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: ******************************************** About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at ************************* BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to ************************** and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
$41.7k-65k yearly Auto-Apply 12d ago
2026 Summer Admin Intern
PACS
Administrative assistant job in Salt Lake City, UT
Join PACS: Elevate Healthcare with Us! PACS is elevating healthcare by revolutionizing our approach to leadership and quality care. Guided by our core values of love, excellence, trust, accountability, mutual respect, and commitment, we strive to foster a culture of compassionate care within our teams and the communities we serve. As we grow rapidly, exciting opportunities await you to engage in impactful projects and contribute valuable insights to stakeholders nationwide. If you're ready to make a difference and embrace our mission of creating real change, we invite you to join us at PACS. Together, let's shape the future of healthcare! Join Our Team and Thrive! At PACS, we believe our employees are our greatest asset. That's why we offer an exceptional benefits package designed to enhance your well-being and support your lifestyle. Our comprehensive benefits include: Retirement Planning: Secure your future with our 401(k) plan, complete with company contributions to help you build your retirement savings. Support When You Need It: Our Employee Assistance Plan (EAP) provides confidential support for personal and professional challenges. Join us at PACS and take advantage of a workplace that truly values you! General Purpose The primary purpose of your job position is to direct the day-to-day functions of the facility in accordance with current federal, state, and local standards, guidelines, and regulations that govern nursing facilities to assure that the highest degree of quality care can be provided to our residents at all times. Essential Duties Oversees Quality care and analyzes the entire operation of the nursing facility. Responsible for the overall operational functioning of the facility. Monitors census on a daily basis. Plan, develop, organize, implement, evaluate, and direct the facility's programs and activities in accordance with guidelines issued by the governing board. Complies and develops reporting on budget projections, revenue and expenses. Ensures budget conformance. Develop and maintain written policies and procedures and professional standards of practice that govern the operation of the facility. Develops policies and procedures and holds direct reports accountable. Is a role model for our Mission, Vision and Values. Ensures all employees, residents and families are treated with the utmost respect. Activity involved in community groups and developing/maintaining relationships with local hospital leadership. Monitors industry regulations, laws, compliance updates and makes changes appropriately. Understands staffing level requirements and adheres to industry and company standards. Monitors and directs execution of policy and procedural changes. Actively involved in resolving HR issues and Risk Management situations within the facility. Oversees capital improvements. Participates in Advisory committees. Ensure that all facility personnel, residents, visitors, etc., follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc. Develops and maintains a stellar reputation within the industry and community. Develop relationships with your support team (HR/Therapy/Clinical/Finance) to assist in meeting/exceeding goals. Responsible for contract negotiations with vendors. Supports Clinical efforts by understanding QA measures and holding people accountable. Keeps abreast of collections and A/R on a daily basis. Develops and executes creative ideas to increase employee engagement ad minimize turnover. Understand and reviews Quality Measures on a regular basis. Assist in providing survey team members with additional information during the survey that may aid in preventing deficiency citations. Conduct daily meetings with appropriate staff during facility inspections to discuss survey findings and formulation of plans of action/correction. Review deficiencies noted during the exit conference. Provide additional information that may aid in removal of the deficiency or lower the scope and severity level of a cited deficiency. Assist in developing plans of correction for cited deficiencies. Ensure such plans incorporate timetables and methods of monitoring to ensure that such deficiencies do not recur. Education and/or Experience Must possess, as a minimum, A Bachelor's Degree from an accredited college/university, or equivalent. Master's Degree or MBA preferred. Certificates, Licenses, Registrations To perform this job successfully, an individual must be proficient in the Microsoft Suite products. Must maintain licensing credentials for an Administrator. Please note - Administrator positions are NOT located in Utah! You will be agreeing to leave Utah and work in one of our building located in Alaska, Arizona, California, Colorado, Idaho, Kansas, Kentucky, Missouri, Montana, Nevada, Ohio, Oregon, Pennsylvania, South Carolina, Texas, and Washington.
$34k-43k yearly est. 4d ago
Branch Administrative Assistant III
Guild Holdings Company
Administrative assistant job in Draper, UT
Guild Mortgage Company, closing loans and opening doors since 1960. As a mortgage banking firm, we are dedicated to serving the homeowner/buyer. Our goal is to provide affordable home financing for our customers, utilizing the best terms available while providing a level of professionalism and service unsurpassed in the lending industry. Position Summary The Branch Administrative Assistant III plays an important role in the organization by performing a number of tasks related to the branch's administrative functions. The role is primarily responsible, under intermittent to low supervision, for performing full administrative duties in support of the branch office by providing customer service, conducting research, preparing reports, handling information requests, ordering supplies and performing clerical functions such as preparing correspondence, copying, filing, faxing, and scheduling meetings. Essential Functions * Provide a high level of clerical assistance to Processors as needed, this may include completing special projects, compiling basic reports, ordering insurance, condo certificates, 4506s, FHA Case Numbers, LDP/GSAs, CAIVRs, any Bond Program items, subordination agreements, verifications, appraisals, title and escrow documents, etc. * Complete loan file audits, reviewing files for accuracy and completeness; reconcile files with actions when needed, including cancelling files and maintaining records for required time periods. * Print and mail disclosure documents. * Contact escrow companies in regards to trailing items, tracking items and following up accordingly until all documents are received. * Monitor, reconcile, and respond to appraisal and credit report invoice discrepancies. * Provide assistance to Branch Manager and Branch Operations Manager as needed. * Answer incoming calls, provide responsive and courteous service to callers by providing information or routing them to the appropriate party as needed. * Collect, sort, and correctly distribute incoming mail and packages; log all packages per branch procedure. * Assist in the preparation and delivery of mailings as needed. * Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. * Partner with IT helpdesk and assist in the troubleshooting of basic office technology issues. * Perform general clerical duties and office support, to include, but not limited to: photocopying, faxing, mail distribution and filing. * Make copies and prepare other deliverables for meetings and marketing campaigns. * Maintain a tidy and comfortable office space by picking up waste, watering plants, tidying kitchen area, refreshing magazines, etc. * Compose, type, and distribute correspondence and memos. * Coordinate events, meetings, and conferences with cross-functional departments; prepare agendas and set-up meeting facilities as needed. * Create and update forms for file flow and efficiency. * Perform other duties as assigned. Qualifications * High school diploma or equivalent preferred, along with a minimum of four years' experience in an administrative assistant related role(s). * Prior experience in Mortgage lending, Finance, or similar field strongly preferred. * Prior experience processing or originating loans helpful and strongly preferred. * Ability to type 60-70 wpm. * Passionate about delivering excellence in customer service. * High levels of diplomacy, tact, and confidentiality a must. * Demonstrated patience and professionalism when interacting with both internal and external customers. * Proficiency with data entry, Microsoft Word, Excel and PowerPoint required. * Ability to organize and manage multiple priorities simultaneously. * Excellent verbal and written communication required; excellent spelling, grammar, and punctuation skills. * Self-motivated with a strong attention to detail. Supervision * Intermittent to low supervision required, depending on experience * Apply sound judgment in execution of core job responsibilities Requirements * Physical: Work is primarily sedentary: general office mobility. The position requires the ability to occasionally lift office equipment and supplies weighing up to 20 pounds. * Manual Dexterity: Frequent use of computer keyboard and mouse. * Audio/Visual: Ability to accurately interpret sounds and associated meanings at a volume consistent with interpersonal conversation. Regularly required to accurately perceive, distinguish and interpret information received visually and through audio; e.g., words, numbers and other data broadcasted aloud/viewed on a screen, as well as print and other media. * Environmental: Office environment - no substantial exposure to adverse environmental conditions. Guild offers a pleasant work environment, competitive compensation and excellent benefits package; including medical, dental, vision, life insurance, AD&D, LTD and 401(k) with employer match. Guild Mortgage Company is an Equal Opportunity Employer. Compensation at Guild is influenced by a wide array of factors including but not limited to local and federal minimum wage requirements, education, level of experience, and applicant's geographical location.
$28k-37k yearly est. 7d ago
Real Estate Administrative Assistant
Experts Real Estate
Administrative assistant job in Sandy, UT
ARE YOU AN EXPERIENCED REAL ESTATE ADMINISTRATIVE ASSISTANT LOOKING FOR AN AMAZING OPPORTUNITY? Due to growth, our top producing Experts Real Estate team is in search of a detailed-oriented, self-starter, keen in technology individual to help automate and systematize processes to take the company to the next level. Also, the team member must be organized, a real estate enthusiast who is super-fast paced and a perfectionist. If your nature in life is "I want it done as it should be done and done it “RIGHT AWAY”, you are the perfect candidate for this opportunity! The selected person will exhibit the highest level of drive and passion to succeed. The potential team member will naturally thrive at being detail-oriented to quality and aesthetics. Looking for people who want to excel at building a career. We want to surround ourselves with people who want to support a team environment, contribute, excel, execute goals, and expect the best. The attitude must be: “How can the best be done?” We thrive within a creative and collaborative culture, where being at the forefront of real estate is our primary goal. As a team player with us, you will have the opportunity to work within an organization looking to grow quickly, an organization which has a very unique competitive advantage in the real estate industry. We're looking for adaptable, flexible, and creative people who want to be a part of a dynamic environment and make an impact on the future of real estate. Constant improvement is intrinsic to our business. Team players need to be by nature hard workers and open to accountability to build a productive and successful team. Important personal traits include kindness, respect, honesty, loyalty, sincerity, authenticity, positivity. The person must enjoy being part of a team, working without supervision, thinking on their own and being VERY proactive. You will be responsible for assisting agents with all aspects of Real Estate. If you have the gift of hospitality, thoroughly enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems. This critical position requires someone who can be interrupted frequently, maintain an exceptional attitude, joyfully serve others and shares our belief that people come first. The applicant should be an organizational guru with a passion for the paperless office lifestyle. This person must be a virtual taskmaster, a doer, a checklist maestro. If the above opportunity sounds like it might be a fit, then let's move on to who we are as a company … our Core Values! We Hustle & Work Hard - we are not afraid to do the work it takes to succeed We Embrace Accountability & Discipline - we are not afraid to dream big and crush our goals We Bring a Positive Attitude - we are truly excited about our life and work We Have a Growth Mindset - we are always looking to make ourselves and the company better We Are Team Players - we put the needs of our team and clients ahead of our own We Do The Right Thing - we check our egos every day and focus on team results Now if that doesn't get you excited, this is probably not the opportunity for you ... but if it does, then let's talk. Responsibilities: Develops a plan of action to organize processes and systems for the Company Sets up the plan of action on a quarterly, monthly, weekly and daily basis Creates goals and milestones to develop tasks, such as closing coordination, listing coordination, open houses, client appreciation events, past clients marketing, social media marketing, property management Creates processes based on demonstrations of such processes; must be capable of running with it with minimal supervision and execute at a very high level Helps manage video production Creates extensive written documentation Tracks each step as the processes are created, organized and set up Coordinates marketing events and client appreciation activities to promote and nurture our business Coordinates the creation of materials for marketing and activities Creates and dispenses status reports as requested so the team is informed with progress reports Performance of miscellaneous office responsibilities Performs miscellaneous office responsibilities Works with clients, being effective and efficient, thinking and making decisions independently, being proactive, handling confidential information Uses internal communication systems to keep all Team members informed at all times (Trello, Facebook, Google Drive, etc.) Builds, implements, and manages systems for better efficiency Performs other ad hoc projects as assigned Qualifications: Real estate administrative experience preferred Social media management and implementing marketing materials experience Real estate transaction coordination experience is a plus Experience with real estate CRMs preferred Experience in building, implementing and managing processes and systems for better efficiency, solving problems through technology and design, automating business systems by using technology solutions provided by third-party vendors is a plus Technically savvy with superior typing proficiency Experienced at using ALL Google Apps Suite as well as Word, Excel, PowerPoint, PDF editing software, Trello; must be able to learn to use new software easily A critical thinker, anticipation skills, exhibit advanced decision-making capabilities and ability to exercise judgment in all tasks A high level of integrity, earning the respect and trust of his/her peer groups and management Strong communication skills - must have superior English written and verbal skills Highly motivated and able to adapt to changing priorities Real Estate industry experience or supporting a sales organization is a plus Willing to work some evenings and weekends Must be able to give a priority to creating results and limit the use of personal phone and social media to personal time instead of during clocked-in company time VERY IMPORTANT: Compensation is based on demonstrated experience and a track record of having performed at a high level the building, implementing and managing of processes and systems for better efficiency.
$34k-44k yearly est. Auto-Apply 60d+ ago
Recovery Assistant - Swing Shift
Volunteers of America, Utah 3.6
Administrative assistant job in Murray, UT
Full-time Description Schedule: Tuesday-Saturday (4:00pm-12:30am) Benefits Low-cost medical, dental, and vision coverage. Health savings account. 403b retirement plan with employer match (50% match up to 3%). Employee Assistance Program for all employees 33 paid days off: 11 observed paid holidays, 12 sick days, and 10 vacation days to start. Vacation increases to 12 days after 1 year, 15 days after 2 years, and more at 5 and 9 years of service. Sick and vacation time accrue hourly per pay period. $50,000 in employer-paid life insurance; additional coverage available. Employer contribution to your Health Savings Account (paid quarterly) Employee Referral Program including cash bonuses and paid time off. About Volunteers of America, Utah is an affiliate of a national, nonprofit, faith-based organization that has served communities across the United States for more than 125 years. Volunteers of America, Utah's mission is to provide community-supported paths for those who are vulnerable to improve their lives and increase their self-reliance. Our programs serve people experiencing challenges related to mental health, substance use, and homelessness. We encourage all who are passionate about making a difference, including individuals with lived experience, to apply. Position Summary The Recovery Assistant increases rapport with clients through trauma-informed practices to create a safe, welcoming environment that will offer stabilization, encourage self-sufficiency, independence, and offer basic services and support to move toward a healthier lifestyle. Essential Duties Conduct intake interviews with clients who are intoxicated or in withdrawal from substance use. Screen clients for admission, intake and orientation. Answer phones and provide information on Detox process. Ensure the safety of clients and enforce facility rules through diligent monitoring. Interact with clients going through the detox process. Take vital signs. Monitor and document client prescription medications. Monitor, educate and assist clients in performance of activities of daily living in accordance with goals and problem areas identified on individual treatment plan. Utilize de-escalation skills to manage client crisis by adhering to the De-escalation Training. Complete all paperwork and reporting related to client and program activities accurately and in accordance with licensing and contract requirements, managed confidentially, and stored appropriately. Maintain cleanliness of the facility while ensuring compliance with health, safety, and fire code. Identify issues that require maintenance and work orders and forward them to appropriate personnel. Work well with co-workers as a team. Utilize the onsite supervisor or the on-call system for guidance and support from supervising staff when any unusual, serious, or critical incident occurs. Performing work at the Detox facility is required to provide direct client care. Attend work as scheduled. Secondary Duties Maintain positive, professional interactions with community resources including, emergency services, fire, police and sheriff, criminal justice, staff from other community providers, client family members, agency donors, community support groups and referral sources. Provide community resource list or other basic information to clients. Attend scheduled staff meetings. Performs other duties as necessary or assigned. Requirements Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred, but not required: High School Diploma or GED. Computer literate with familiarity of Microsoft Office - required for client data entry and intake and admission duties. Familiarity and knowledge of substance abuse strongly preferred or a willingness to learn. Grounded in your own recovery, if applicable. Ability to be firm yet compassionate. Ability to work efficiently and to switch tasks effectively. Ability to uphold professional boundaries, confidentiality regulations, agency policies and procedures. Interact in a professional manner with a diverse workforce, clients, and the public. Willingness to accept supervision and direction. Must be at least 21 years of age, possess a current driver's license, have a good driving record and be insurable on the agency's liability policy. Pass a pre-employment drug screen and Utah DHHS - Office of Licensing background screening. CPR and First Aid Certification or willingness to become certified. Physical Demands Move around the facility and interact with clients for extended periods of time. Lift and carry 25 lbs. Salary Description $17 / hr
$17 hourly 56d ago
Administrative Assistant - Tax
Tanner LLC 3.9
Administrative assistant job in Lehi, UT
Job DescriptionTanner LLC, Utah's largest public accounting firm and one of INSIDE Public Accounting's Best of the Best Accounting firms, has recently been named as one of Accounting Today's Top Regional Leaders and Firms to watch for 2022 and 2023. Our stellar reputation in the marketplace for being valued add strategic partners to the clients we serve has made us the firm of choice for Utah's premier businesses. Our commitment to excellence, innovation, and client satisfaction has earned us a position of trust and respect within the industry. Our professionals choose to build careers at Tanner because they appreciate our growth mindset and share our values, Gratitude, Excellence in All We Do, and Personal Accountability. Firm leadership is down the hall, not across the country, creating a close-knit and collaborative work environment with curated paths for career advancement and opportunity. Our community of colleagues create an environment that can't be matched. We are a public accounting firm characterized by our investment in our team - Voted #1 in Training multiple years running - and distinctive culture, which sets us apart and defines the experience for our professionals. Job Summary: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This is an excellent opportunity to work for a fast-growing accounting firm and be involved in a great working environment. This position is an in-office job that will require you to be in our Lehi office. Pay : $20- $23 an hour Schedule: Full time 40 hours Monday- Friday 8AM- 5PM In person at Lehi office. Some overtime is expected at various times of the year. We are seeking an organized and proactive individual to join our organization. The Administrative Assistant responsibilities would be:Duties/Responsibilities: Helps process tax returns and file extensions Tracks due dates for the tax department Answers and transfers phone calls, screening when necessary. Welcome and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Put together lunches and other events. Records and distributes of minutes or other records for meetings. Maintains office supplies and orders when necessary. Occasional travel to our Salt Lake location to provide administrative coverage. Ability to handle confidential and sensitive client information with discretion. Performs other related duties as assigned. Required Skills/Abilities: Has integrity, is disciplined, and manages deadlines. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Positive personality with a “WHATEVER IT TAKES” attitude. Benefits: Medical, Dental, and Vision insurance HSA Match Employer paid Life Insurance Employer paid short term and long-term Disability Insurance Employee Assistance Program 401K Retirement Plan with Matching Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. All offers are contingent upon successfully passing a background check. Powered by JazzHR S0PGYjVcux
$20-23 hourly 7d ago
Admin Assistant 2
Presbyterian Church 4.4
Administrative assistant job in Salt Lake City, UT
The purpose of the Church History Department is to help God's children make and keep sacred covenants by: 1) Keeping and sharing a record of His Church and its people. 2) Ensuring remembrance of God's hand in the lives of His children. 3) Witnessing to and defending the truths of the Restoration of the gospel of Jesus Christ. This intermediate level individual contributor role performs a wide variety of administrative tasks to support a work group, department/area, or one or more organization leader such as a manager or director. The Level 2 Administrative Assistant role is considered the standard level to meet most administrative assistant needs in the organization. Employees at this level work under moderate oversight and make moderately complex non-routine decisions using sound judgment and protocol to resolve issues and requests. Required: High school diploma or equivalent plus two years' post high school education or training. 3+ year of administrative assistant experience. Intermediate office skills including moderate to complex research abilities, knowledge of the operation and maintenance of standard office equipment, and intermediate experience with standard office software sufficient to create reports, charts, graphs, and tables with minimal supervision in spreadsheets and word processing documents. Ability to communicate professionally in writing and verbally. To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment. This position will require working at multiple locations, and sometimes multiple locations in one day. One of the work locations is the mouth of Little Cottonwood Canyon, which has no public transportation access, so reliable transportation is required. This position may also include some winter driving. Compiles data/information and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and make recommendations. Maintains and updates calendars, schedules and coordinates meetings, makes travel arrangements. Answers routine telephone and email requests. Administers programs, projects, and/or processes specific to the assigned operating unit or leader being supported. Reviews and distributes mail. Creates and maintains paper and/or electronic filing systems. Ability to execute events (including but not limited to planning, scheduling, food/supply pick-up, set-up and take-down). May assist in budget preparation and control activities. May serve as an administrative liaison with others both internally and externally regarding administrative issues related to purchasing, personnel, facilities, and/or operations. May perform data entry activities. May assist in training lower level employees. May work with confidential information.
$27k-39k yearly est. Auto-Apply 11d ago
Secretary, Technical Training
Management and Training Corporation 4.2
Administrative assistant job in Clearfield, UT
Wage - $18.39 per hour Schedule - Full Time, 8hr shifts, Monday - Friday Our staff also enjoy these benefits: * Health, dental, vision, prescription drug and life insurance * Short & long-term disability * 401(k) retirement plan * Paid time off and paid holidays * Professional development assistance * Career advancement opportunities MTC is proud to operate the Clearfield Job Corps Center in Clearfield, UT where our staff provide quality services to our local youth. We value our professional and caring employees who are dedicated to improving people's lives and we want YOU to join our team! What you will be doing: You'll be responsible for performing a variety of clerical and administrative duties, in compliance with government and management directives. Essential functions: * Perform a variety of secretarial and clerical duties, including dictation and transcription of correspondence, reports, and other documents. * Receive telephone calls and visitors; tactfully refer them to proper individual if administrator is not available and route non-routine business to proper staff for consideration. * Maintain calendar of events, schedules, and appointments. * Coordinate meeting arrangements such as time, place, attendees, and matter to be discussed. * Prepare special reports as directed Education and Experience Requirements: * High school diploma or equivalent * One (1) year secretarial experience, and computer (Microsoft) proficiency required. * Valid driver's license in the state of work with an acceptable driving record required. Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process. If you are interested in employment opportunities with Management & Training Corporation and need assistance, please contact our staffing department through ***************************** or ************.
$18.4 hourly 9d ago

Learn more about administrative assistant jobs

How much does an administrative assistant earn in West Jordan, UT?

The average administrative assistant in West Jordan, UT earns between $25,000 and $42,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.

Average administrative assistant salary in West Jordan, UT

$32,000

$25,00010%

$32,000Median

$42,00090%

What are the biggest employers of Administrative Assistants in West Jordan, UT?

The biggest employers of Administrative Assistants in West Jordan, UT are:

Sysco
ARUP Laboratories
West Valley City
Granger Medical Clinic
Guild Mortgage
MillenniumSoft
Amp Probation
Colonial Stock Transfer
Guild Holdings Company

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Administrative assistant jobs in West Jordan, UT - 909 jobs

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