Administrative assistant jobs in West Palm Beach, FL

We are seeking an exceptional Executive Assistant to support our dynamic CEO, a driven leader in the real estate and investment space. This is not a traditional administrative role. We are looking for a strategic thinker and trusted partner who operates with independence, discretion, and a true ownership mentality. The right candidate is a “get-it-done” professional gritty, highly organized, resourceful, and able to anticipate needs before they arise. This role is ideal for someone who thrives in fast-paced environments and does not require micromanagement to perform at a high level. Key Responsibilities Serve as the right hand to the CEO, managing complex schedules, priorities, and day-to-day communications Coordinate and prepare materials for high-level meetings, investor presentations, and property tours Act as a primary liaison between the CEO and internal teams, partners, and external stakeholders Handle highly confidential information with discretion, judgment, and professionalism Take initiative on special projects, research initiatives, and executive-level reporting Proactively track action items, deadlines, and deliverables Keep the CEO informed, focused, and operating at peak productivity Qualifications Bachelor's degree required (Business, Real Estate, Communications, or related field) Proven ability to work independently, problem-solve, and adapt quickly in changing environments Exceptional time-management, prioritization, and follow-through skills Tech-savvy with strong written and verbal communication abilities Calm under pressure with excellent judgment in fast-moving, high-stakes situations What You Bring to the Table A self-starter mindset with zero-hand-holding required The ability to anticipate problems and resolve them before they escalate Strong organizational skills and an unflappable, solution-oriented attitude A sense of urgency, pride, and professionalism in everything you do regardless of task size Equal Opportunity & Non-Discrimination Statement We are an equal opportunity employer and are committed to fostering an inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law.

Yacht Management Assistant - Permanent - Palm Beach, FL - Competitive package This is an excellent opportunity to join a global yacht management based in Palm Beach, FL You will assist and support one or more of the Yacht Managers in their duties which includes; Day to day organisation and administration of management activities provided under the terms of the respective yacht management agreement Responsibilities include: Liaison and co-ordination with the Crew Manager, Technical Manager, Safety & Compliance Manager, Yacht Accountants and other Yacht Manager Assistants to provide for the smooth and efficient operation of each yacht Providing a key point of contact for the yachts allocated to your team Assist the Yacht Manager during ISM, ISPS & MLC internal audits; Assist with obtaining crew certification Liaise with agents to make port arrangements, berth reservations and other requirements Work in close cooperation with members of the Yacht Management Finance team to administer, monitor and manage operational expenditure against budget Liaise with the designated Technical Manager to in relation to outstanding defect reports and technical matters Plan and organise Yacht Managers travel plans, booking flights and hotels as required Experience Required: Experience working on yachts or for a yacht management company (desirable) Prior experience in a PA or administrative role (desirable) Good IT skills; able to use MS Office products to intermediate level Skilled at organization and administration of office work Attention to detail, conscientiousness and capable of recording information accurately Able to solve problems, balance priorities and manage time; Positive, can-do personality. Professional in approach. Someone who enjoys working in a fast paced environment. Good standard of written and spoken English. Fluency in another language is desirable You must have the right to work in the USA to be considered and live in commutable distance to the office in Palm Beach. The role is office based 5 days a week. In addition to the base salary, you will receive a 15% bonus discretionary bonus and excellent benefits including 401k, Private Medical, Vision & Dental Insurance, generous vacation allowance and more To apply, please contact Tom Settle on +***********59 or send your CV to **************************** Navis Consulting; Keeping your career on course.

Administrative Assistant to the President We are seeking an extremely detail-oriented, organized, and professional Administrative Assistant to support the President of a boutique engineering & technology staffing firm. This is a critical, high-visibility role that keeps day-to-day operations running smoothly and ensures the President can operate at maximum efficiency. This position is fully on-site in Plantation, FL and requires strong communication skills, exceptional punctuality, and proficiency with Outlook, Office 365, and Excel. Responsibilities Manage the President's calendar, schedule, and daily workflow Organize and prioritize emails in Outlook; draft correspondence when needed Prepare documents, spreadsheets, reports, and meeting summaries Maintain accurate digital filing systems across Office 365 Assist with various administrative tasks, data entry, and internal trackers Coordinate travel, appointments, reservations, and itineraries Communicate professionally with clients, candidates, and vendors Handle confidential information with discretion What We're Looking For Extremely detail-oriented and highly organized Punctual, reliable, and consistent with deadlines Strong written and verbal communication skills Proficient with Outlook, Office 365, and Excel Comfortable in a fast-paced environment with shifting priorities Prior administrative or executive assistant experience is a plus The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Process payroll Research and data aggregation Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

CPC Logistics, the nation's leader in providing truck drivers for private fleets has an immediate opening for an Administrative Assistant in Jupiter,FL. This position reports directly to the Regional Manager. The Schedule is Monday thru Friday, 8 am -5 pm. Responsibilities include: Daily interaction and proper communication with employees and management alike. Personnel functions which relate to driver qualification and personnel files. Professional phone etiquette, answering phones. Qualified candidates will: Have 2+ years of administrative experience in Transportation. Be familiar with Microsoft Office programs. Have a focus on customer service. Be able to work in a fast-paced environment. Bilingual is an A plus but not required. Must be a self-starter and able to work independently as the Manager travels frequently. We Offer: Up to $22/hr. depending on experience, 40 hours per week, paid bi-weekly! Medical, Dental, and Life Insurance benefits after 30 days! 401(k) with company match! 2 Personal Holidays after 6 months Paid vacation after 1 year PLEASE DO NOT CALL. The Hiring Manager for this position will be reviewing resumes and completed applications only. Please apply by submitting your resume. CPC Logistics, Inc. is an Equal Opportunity Employer that fully supports diversity in the workplace. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Experience: DOT (Department of Transportation) regulations: 2 years (Required) Ability to Commute: Jupiter, FL 33478 (Required) Ability to Relocate: Jupiter, FL 33478: Relocate before starting work (Required) Work Location: In person

Atlantic Air Charter is a private jet charter company headquartered in Fort Lauderdale, Florida, proudly serving clients across the United States, the Caribbean, and the Americas. Our mission is simple: to deliver world-class private air travel with personalized service, cost-effective solutions, and an uncompromising commitment to safety. With our own fleet of Beechjet 400A and Hawker 800XP aircraft, we provide travelers access to thousands of destinations, from major business hubs to remote leisure escapes, offering the flexibility, privacy, and comfort that commercial travel simply can't match. As part of the Atlantic Air Charter team, you'll represent a brand known for precision, professionalism, and passion for aviation excellence, helping us uphold our promise of exceptional service, safety, and experience on every flight. Position Summary: We are seeking a proactive and organized Office Assistant to support our daily office operations and charter department. This full-time, in-office (Monday-Friday / 8AM-4PM) role is ideal for someone who thrives in a structured environment, enjoys detail-oriented work, and wants to learn the inner workings of private aviation. Key Responsibilities: Assist with basic operational tasks in the charter department, supporting flight coordination, crew communications, and client requests as needed. Provide direct administrative support to company leadership and department heads. Answer incoming calls, greet visitors, and maintain a professional front-office presence. Assist with scheduling meetings, coordinating calendars, and preparing materials. Manage correspondence, reports, and document filing (digital and physical). Coordinate deliveries, supplies, and vendor communications. Support internal events, client visits, and company functions. Serve as a communication bridge between departments to ensure smooth operations. What We're Looking For: High school diploma or GED required; further education in business or administration a plus. 2+ years of administrative or office assistant experience Strong organizational and time-management skills. Excellent communication and interpersonal abilities. Proficient in Microsoft Office (Excel, Word, Outlook) and comfortable learning new systems. Ability to handle sensitive information with discretion. Positive, team-oriented attitude with a customer-service mindset. Tech-savvy Why Join Atlantic Air Charter: $35,000-$45,000 pay range. Health, dental, and vision insurance coverage. Life insurance policy and 401(k) program. Paid vacation and holidays. Positive, collaborative team environment with growth potential in the aviation industry.

We are working with a client in Fort Lauderdale that is looking for an experienced Executive Assistant to join their team. This role is 100% onsite. The Executive Assistant is responsible for the day-to-day administrative support of the C-Suite Leadership. This position will be privy to highly confidential and sensitive information and materials and must be able to manage information in a professional and private manner. Executive Assistant Responsibilities: Provides administrative assistance, such as preparing presentations in Word, Excel, and / or PowerPoint, conducting research for related materials on behalf of C-Suite leadership. Manages calendars and meetings, including sending reminders, event preparation and organizing catering, when necessary. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting, analyzing, and proof-reading information, initiating telecommunications. Completes expense reports on behalf of C-Suite leadership. Organizes materials for all meetings including preparation of research, briefing / event memos, and related materials. Acts as a liaison with other departments, centers, and outside agencies / companies at the highest executive level, (i.e., CEO's, staff members, volunteers, executive assistants, etc.) Provides excellent customer service to all staff, board, volunteers, members, and guests. Maintains confidential, sensitive information and materials in a professional and private manner. Implements all work assignments required from the C-SUITE with a sense of urgency, including budget preparation, supply fulfillment, filing and assist with other specialized business functions within the Association as assigned. Works as a cohesive member of the Executive Assistant team with the day-to-day operations of Senior Management; ensuring proper coverage of Senior Management assistance and with events and projects as assigned. Other duties as assigned. Executive Assistant Qualifications: Bachelor's degree or comparable experience in related field. Minimum of five years of experience working in an Executive Assistant role supporting C-Level executives. Advanced proficiency in Microsoft Office (Word, Excel, and Power Point). Excellent communicator, able to interact with people of all levels in a confident and professional manner. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Ability to maintain confidentiality and manage sensitive situations. Excellent customer service skills.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Cothrom is looking to add a smart, resourceful, and proactive account assistant. You will assist with a diverse book of commercial property & casualty accounts. You will be working with our team to help our clients protect their businesses and operate efficiently. On any given day, you will be maintaining customer relationships, processing certificate requests, processing change requests, creating proposals, or assisting with claims. Most importantly, you will be expanding your insurance skills to help move Cothrom (and your career!) forward. We are a fast-growing company with opportunity for growth to those with grit. Our typical industries served include technology, life sciences, manufacturing, non-profits, and residential associations. Why Cothrom? You will find a company that is dedicated to, and rewards, best practices. We offer a long-term career that will allow you to develop professionally and reach your personal goals. What are some of our values? Reward quality work and a high level of skill Value our employees professional and personal goals Provide structured support from within the organization to develop your professional skills Create a friendly, productive, and cooperative working environment Reward and provide growth to active, driven employees Strong benefits - Medical, Dental, Vision, LTD, Life, & 401k Required Qualifications: Our hiring decision will be based primarily on these three factors: Industry - foremost show grit and persistence, a desire to be productive and work efficiently Integrity - strength in the trust and relationships you build with your clients, co-workers, and brokers/underwriters Intelligence - ability to learn new skills, add industry knowledge, and problem solve independently Cothrom believes that candidates who possess these core attributes will be successful and grow regardless of prior experience and knowledge. Support for continued professional growth is part of our philosophy. Desired Qualifications: Secondary to the above evaluation, these factors will impact our hiring decisions, but are not requirements: Industry Experience - prior commercial P&C industry experience Technological Experience - Cothrom uses technology to its fullest extent possible, comfort using Applied Systems, electronic signature systems, Microsoft Office, Adobe Acrobat etc. Insurance License - a 2-20 General Lines license will be required within 180 days of hire date Communication Skills - professionalism in oral and written communication Continuing Education - acquisition or pursuit of industry designations such as the CPCU Physical & Mental Requirements: Ability to complete each of these tasks 7-8 hrs per day, unless otherwise noted: Ability to lift up to 35lbs rarely, less than 5 minutes a day Sit at a desk continuously Upper body range of motion and dexterity sufficient for constant use of a keyboard, mouse, phone and other office equipment Typing speed in excess of 35 wpm Vision sufficient for constant use of computer Hearing sufficient for daily in-person, video and telephone communication, 3-5 hours a day Able to concentrate on moderate detail with constant interruption Able to attend task/function for 45 min - 1 hour at a time, frequently 4-6 hours a day Able to remember multiple tasks/assignments given to self and others during the course of the day Able to remember multiple tasks/assignments given to self and others over long periods of time Ability to communicate verbally and in written word at standard high school level vocabulary Please include a cover letter with your resume.

As the Administrative Assistant at ASC Global, you will play a key operational role in ensuring the efficient day\-to\-day functioning of our Tamarac, FL headquarters. This on\-site position requires an organized, detail\-oriented, and proactive professional who can support executive leadership, streamline administrative workflows, and contribute to a high\-performance office environment. You will be directly responsible for managing office logistics, supporting internal teams, coordinating communications, and maintaining accurate records. Your contributions will help drive productivity, support company objectives, and create a positive, collaborative workplace culture. Key Responsibilities Administrative Support: Provide high\-level administrative assistance to executives and department heads, including calendar management, travel coordination, and meeting preparation. Office Operations: Maintain the smooth daily operations of the office, including supplies management, mail handling, equipment maintenance, and vendor coordination. Communication Management: Serve as the first point of contact for internal and external stakeholders, managing calls, emails, and in\-person inquiries with professionalism and efficiency. Documentation & Reporting: Prepare and maintain accurate records, spreadsheets, meeting minutes, and reports as needed to support various departments. Scheduling & Coordination: Organize internal meetings, conference calls, company events, and appointments while ensuring effective time management across teams. Process Optimization: Support the implementation and refinement of administrative processes to improve workflow and productivity. Project Assistance: Collaborate with HR, finance, and sales teams to provide support on special projects, employee onboarding, and internal communications. Team Collaboration: Foster a positive office culture by supporting employee engagement efforts and serving as a liaison between departments. Compliance & Confidentiality: Maintain confidentiality of sensitive information and ensure compliance with internal policies and procedures. RequirementsQualifications Required 2+ years of administrative, office coordination, or executive assistant experience Strong organizational and multitasking skills with attention to detail Excellent verbal and written communication abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Familiarity with Microsoft Teams, Google Workspace, or Zoom is a plus Ability to work independently and manage multiple priorities in a fast\-paced environment Professional demeanor, strong interpersonal skills, and a customer\-service mindset Preferred Associate's degree or higher in Business Administration or a related field Experience supporting executive teams in a corporate or high\-growth environment Bilingual in English and Spanish is a plus What We Offer Salary: $36,000-$40,000 per year, based on experience and qualifications 100% Employer\-Paid Health & Dental Insurance Collaborative and high\-energy culture with team\-building events and company outings Clear pathways for career development and advancement Opportunity to contribute to the strategic operations of a rapidly growing company Work Requirements Ability to Commute: Tamarac, FL 33321 (Required) Ability to Relocate: Must relocate to Tamarac, FL 33321 before starting work (Required) Work Location: In person Benefits What We Offer Salary: $36,000-$40,000 per year, based on experience and qualifications 100% Employer\-Paid Health & Dental Insurance Collaborative and high\-energy culture with team\-building events and company outings Clear pathways for career development and advancement Opportunity to contribute to the strategic operations of a rapidly growing company "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"700853235","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Employment \- Recruiting \- Staffing"},{"field Label":"City","uitype":1,"value":"Tamarac"},{"field Label":"State\/Province","uitype":1,"value":"Florida"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"33321"}],"header Name":"Administrative assistant","widget Id":"**********00072311","awli IntegId":"urn:li:organization:3758984","is JobBoard":"false","user Id":"**********00277007","attach Arr":[],"awli ApiKey":"86bseova2sjhdz","custom Template":"3","awli HashKey":"843d3ec372bd0e4ac3dadc3a90ab3ac6d620e189c0799c009a4639a8f4af553dda417695fb23a1d**********b50ed**********92a05e76cf7a9ede04d57785","is CandidateLoginEnabled":true,"job Id":"**********07301007","FontSize":"12","location":"Tamarac","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"nkfxpa8129a34a90a4fa5ad270c92b890422a"}

Personal Assistant / Office Manager to President/CEO If interested in this opportunity, please complete our culture index survey at the link below: *************************************************** Palm Bay International, a dynamic family-owned company, offers one of the nation's most comprehensive portfolios of imported wines and spirits, including over 50 suppliers from around the globe. Among Palm Bay's most valued assets is its remarkable network of long-term partnerships with the foremost wholesale companies in all 50 states, as well as the Caribbean, Mexico, and Central America. With the crucial collaboration of these partners, Palm Bay's portfolio meets the needs of every level of the industry, from independent restaurants and retail stores, to chain accounts, supermarkets, hotels, airlines, cruise ships, duty-free accounts and U.S. military bases. This impressive roster of brands, accounts, and relationships positions Palm Bay as a major source of fine wines and spirits and an industry leader in the U.S. marketplace. For more visit: **************** Location: West Palm Beach, FL (4-day Hybrid) Position Overview: We are seeking a forward-thinking, confident, and self-starter to serve as both Personal Assistant and Office Manager for the West Palm Beach office. This role provides direct support to the President/CEO and some family members while partnering closely with and reporting to the New York-based Executive Assistant to the CEO. A significant portion of this position involves running personal errands, organizing daily lunches, and keeping the office tidy and guest-ready. Candidates must be highly dependable, discreet, comfortable with shifting priorities, and have a reliable personal vehicle. Responsibilities / Essential Functions Office Manager: Maintain office; order all office supplies and arrange necessary maintenance/repairs as needed. Receive and sort mail, deliveries, and couriers. Manage and organize overall office supplies. Ensure the office is tidy and professional at all times; clean up after meetings, refresh common areas, and reset conference rooms. Perform administrative work responsibly in a timely manner, exercising considerable independence and sound judgment in decision-making. Operate front reception; answer phones, greet and direct visitors, etc. Executive & Personal Support in West Palm Beach: Provide direct support to the President/CEO and some family members on administrative tasks such as scheduling, confirming, and meeting logistics (e.g., catering, location, handouts, etc.). Organize and set up daily lunches/refreshments for the CEO, guests, and meetings. Serve as the day-to-day liaison to the CEO in West Palm Beach while maintaining regular communication with the Executive Assistant in New York. Keep CEO on task with meetings and appointments, reminders etc. Assist in travel coordination and make restaurant reservations. Keep CEO personal/professional contact lists current across email accounts. Run frequent local personal errands (e.g., shopping, deliveries, household/vendor coordination) with professionalism and discretion. Coordinate with additional household and personal staff when needed. Handle highly confidential and sensitive information with discretion. Manage multiple special projects including client meetings and dinners, off-site executive meetings, event planning for trade shows/exhibitions, and meetings with outside business partners and clients. Create, edit, and polish documents including meeting agendas and meeting notes, demonstrating proficiency in Microsoft Office. Coordinate with other assistants, serving as a team collaborator and back-up when needed. Qualifications / Requirements Bachelor's Degree preferred. 5 years of experience in office management, reception, or administration (c-suite support a plus). Strong verbal and written communication skills. Superior organizational skills, detail-oriented, able to manage multiple priorities and meet deadlines. Ability to work independently in a dynamic, high-energy, team-oriented atmosphere. Demonstrates initiative, flexibility, teamwork, maturity under pressure, and proactive problem-solving. Proficient with Microsoft Office Suite. Wine knowledge a plus. 15% travel required. High sense of urgency with excellent follow-up and coordination skills. Must have a reliable personal vehicle and valid driver's license (mileage reimbursement provided). Experience in the beverage industry, particularly with 3-tier systems, is a plus. Benefits Overview Palm Bay offers a competitive compensation package including medical, dental, vision, life insurance, 401(K), paid vacation, personal time off, and 11 paid company holidays. Palm Bay International is an equal opportunity employer.

Pay Range: $25- $27/hr Schedule: Monday to Friday 8am - 4:30pm Job Responsibilities As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Additional Duties: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Supervisory Responsibilities N/A Education & Experience * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. Knowledge, Skills & Proficiencies * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Tools & Equipment Used N/A Physical Requirements & Working Environment * Physical demands include the ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Travel Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

About Us At The Pharmacy Hub, we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience. Core Values The Pharmacy Hub is dedicated to breaking barriers in healthcare by championing access, intervention and affordability. Customer-first mindset - we develop strong partnerships with telehealth platforms and healthcare companies to enhance access and understand their specific needs Innovation for intervention in care - we develop advanced compounding solutions and products to better support patient health outcomes Continuous improvement - we continuously improve our processes and offerings through intelligent, honest and transparent practices to deliver cost-effective solutions that truly benefit our clients and their patients. You will play a pivotal role in maintaining these values and contributing to the company's mission of redefining healthcare delivery through superior pharmacy services. About the Role Key Responsibilities Support the Project Manager in planning, executing, and monitoring operational projects across all departments: PV1, Fulfillment, PV2, Shipping, Warehouse, Inventory, and Compounding. Assist in creating project schedules, timelines, and task lists. Track project progress and report on key performance indicators (KPIs), deadlines, and milestones. Coordinate with department leads to ensure resource availability and timely completion of tasks. Maintain accurate project documentation, including meeting notes, status reports, and process updates. Identify potential bottlenecks and escalate issues to the Project Manager as needed. Assist in process improvement initiatives and workflow optimization. Prepare presentations, dashboards, and reports for management. Support cross-functional communication and follow-up on action items. Qualifications 5 years of experience supporting project management or operations in healthcare, pharmacy, or manufacturing environments. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace. Experience with project management tools (Jira). Strong organizational and multitasking skills. Excellent written and verbal communication skills. Detail-oriented with the ability to follow through on multiple tasks simultaneously. Ability to work collaboratively across multiple teams and departments. Basic understanding of operational workflows, KPIs, and scheduling is a plus. Preferred Skills Knowledge of pharmacy operations, compounding, and fulfillment processes. Experience preparing reports and dashboards for management. 100% on site in Davie, FL Pay Range$54,000-$74,000 USD Benefits: 401(k) with up to 4% matching Medical, dental, vision and life insurance Paid time off Paid public holidays At The Pharmacy Hub, we don't just offer jobs-we offer opportunities for career growth and development. We take pride in our fast-paced, team-driven culture and are committed to supporting our employees in achieving success. If you're ready to join a company that values hard work, dedication, and teamwork, apply today! We look forward to welcoming you to The Pharmacy Hub and working together to deliver top-tier pharmacy fulfillment solutions.

Internship Description This position is responsible for providing effective customer service to patients, referring providers, insurance companies, and other medical facilities. The position's primary responsibility will be to handle the scheduling of new patient visits by answering a high volume of inbound calls via an automated phone system, making outbound calls to patients that have requested appointments, and answering patient questions. This person will ensure patients consistently understand the mission of PRM and are able to easily book an appointment at one of PRM's nationwide offices. This role will set the performance standards of a fast-paced call center that maintains an internal sales culture - a candidate who thrives in an environment that is all about supporting business growth and loves talking to people and ensuring they have their needs met should apply right away! The ideal candidate for this role will have a passion for helping others and making a difference in their lives and have a drive for ensuring that every patient interaction results in an appointment on the schedule, a patient feeling as if they have all their answers, or the referring community knowing PRM is their partner. Duties and Responsibilities: Answering phones via an automated system to respond to all inquiries made by patients, referring providers, insurance companies, and other medical facilities. Must be able to handle a high volume of incoming calls per day, typically 50-150 calls. Achieve performance targets in line with business objectives for assigned areas. Handling existing patient needs such as: re-scheduling patient appointments, medication requests, and notifications to our clinical offices as required via telephone calls and written notification to patients. Screening and routing patient calls to other departments efficiently, ensuring accurate patient data is routed into scheduling software (eCW). Listening intently when reviewing patient experiences and care concerns by actively listening, instilling trust and confidence, and conveying professionalism to patients, providers, and staff members involved. Obtaining complete and accurate clinical, demographic, and financial information during the scheduling process, making sure to enter data in the scheduling system and other applications. Collects relevant caller data on every call to assist with measurement, tracking, and reporting activities to ensure timely patient follow-up and resolution of all appointment requests. Collecting all data necessary for the basic pre-registration and insurance verification and authorization process. Providing patients with prep and other appointment instructions via phone and email as necessary. Send electronic messages (telephone encounters) to clinical staff according to workflows Recognize an emergent situation and triage calls to appropriate departments (Billing, Clinical, Operations). Collects relevant caller data to assist with measurement, tracking, and reporting activities. Other duties as assigned. Requirements Required Qualifications: Confidentiality of Information: This role has full access to patients' Protected Health Information (PHI) and must adhere to all confidentiality and privacy policies and procedures as required by HIPAA (Health Insurance Portability and Accountability Act of 1996). Ability to meet performance standards of a fast-paced call center that handles a large volume of inbound calls and makes a large volume of outbound calls to follow up with website appointment requests. Ability to answer incoming telephone calls in a fast-paced call center environment. Must be able to multi-task (i.e., accurately research and document calls while speaking on the telephone) with appropriate speed and accuracy. Ability to analyze complex provider schedules and workflows. Ability to assess the root cause of the inquiry to provide a first-call resolution - which is often scheduling an appointment. Always maintain positive customer service and articulate well when speaking to patients, family members, employees, and medical staff. Prior customer service experience. High school or equivalent (Required). 1+ years of experience working in healthcare. Experience working with a team. Preferred Qualifications: Currently enrolled and working towards a degree in a relevant field Sales Experience or relevant education and experience in sales-driven customer service is preferred. Previous experience in a call center and/or medical practice is desired. Familiarity with medical terminology. Experience working at the front desk of a clinic, scheduling patients. Strong clerical skills, PC skills, and comfort using multiple programs simultaneously. Strong written and oral communication skills. Effective organizational, time management, and prioritization skills. Consistent follow-through skills. The ability to adapt to change to meet the needs of the clients and department. The ability to work independently and in a team environment. Salary Description $18-20 per hour

We are seeking a highly motivated and detail -oriented individual to join our team as a Franchisor Administrative Assistant Intern. The successful candidate will work alongside our franchising team to gain valuable experience in the franchising industry while providing administrative support for various franchise -related tasks. The Franchisor Administrative Assistant Intern will be responsible for assisting with administrative duties and ensuring that all franchise -related tasks are handled efficiently and accurately. Key Responsibilities: Assist with the management of franchise contracts and documents, including coordinating the execution and distribution of agreements, amendments, and disclosures Help maintain accurate and up -to -date franchisee records and files, including contact information, financial data, and other relevant documentation Respond to franchisee inquiries and requests for information in a timely and professional manner Assist with the planning and coordination of franchisee training programs, conferences, and events Conduct research and prepare reports on franchise -related topics, as needed Provide general administrative support to the franchising team, including managing calendars, scheduling appointments, and preparing documents and presentations Perform other duties as assigned by the Franchisor Requirements Currently enrolled in a business administration or related program at an accredited college or university Basic knowledge of administrative tasks and functions Strong attention to detail and accuracy Excellent written and verbal communication skills, with the ability to communicate professionally with franchisees, colleagues, and vendors Proficiency in Microsoft Office (Word, Excel, PowerPoint) Ability to maintain confidentiality and handle sensitive information with discretion Positive attitude, with a commitment to providing exceptional customer service This is a paid internship and the successful candidate will be expected to work a minimum of 15 -20 hours per week. If you meet the qualifications and are interested in this opportunity, please submit your resume and cover letter for consideration. Benefits • Gain hands -on experience in the Dry Cleaning Industry • Develop critical skills that will be applicable in future roles If you are interested in joining our team, please submit your resume and cover letter for consideration.

Under general supervision, the Administrative Assistant handles the routine and daily work of the Property Management office. Our Administrative Assistant will interface with tenants, client and service providers to relieve the Property Manager of clerical work and minor administrative and business detail by performing the below duties. Responsibilities: Perform a variety of administrative tasks for property management office including phone support, drafting and distribution of correspondence, expense reporting, calendar maintenance and scheduling, coordination of meetings, filing, and copying. Upon receipt, review and process incoming system work orders and takes appropriate action in accordance with established policies and procedures. Maintain property, tenant, and vendor contact listings for Property Manager. Maintain service contracts, tenant leases, and insurance certificates and monitors expiration dates in accordance with prescribed standards. May initiate rent collections correspondence with tenant. Assist in the coordination of tenant newsletter, events and appreciation packages. Code and input invoices into accounting system and forwards original invoices to the Accounting department for payment on a regular basis. Maintain property and administrative files and assists in the preparation of: Third Party documents Service/Vendor Contracts Construction contracts and project documents General correspondence as directed Desired Competency, Experience and Skills: High School Diploma or General Education Degree (GED) required. Associates Degree or higher preferred. 2+ years of office administration experience required. Background in property management preferred. Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from client, vendors, tenants and supervisors. Ability to effectively present information to small or large groups. Intermediate to advanced skills with Microsoft Office Suite required. Strong interpersonal and problem solving skills. Basic analytical and mathematical skills required. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. About Lincoln Property Company Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: ************ All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy. Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Part-Time Administrative/Personal Assistant Job Description: Part-Time Administrative/Personal Assistant Company: Palm Health Resources About Us: Palm Health Resources is a leading healthcare recruitment and staffing firm dedicated to connecting talented healthcare professionals with top-tier organizations nationwide. We are seeking a highly organized and proactive Part-Time Administrative/Personal Assistant to support our leadership team in managing daily administrative tasks and personal responsibilities. Position Summary: The Part-Time Administrative/Personal Assistant will provide direct support to the leadership team, ensuring efficient operation of administrative processes and handling personal tasks as needed. The ideal candidate is detail-oriented, dependable, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, and coordinate appointments. Organize and maintain files, records, and correspondence. Prepare and edit documents, reports, and presentations. Handle incoming and outgoing communications, including emails and phone calls. Personal Assistance: Assist CEO with personal errands and tasks, including managing travel arrangements, appointments, and reservations. Manage personal AR tasks for CEO. Coordinate household services or maintenance as needed. Handle miscellaneous personal projects and tasks. Office Management: Maintain office supplies and ensure the workspace is organized and functional. Support event planning or coordination of company meetings and team activities. General Support: Conduct research, gather information, and compile data for projects. Handle ad-hoc tasks and provide proactive solutions to streamline operations. Qualifications: Proven experience as an administrative or personal assistant. Excellent organizational and time-management skills. Strong written and verbal communication skills. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office technology. Ability to maintain confidentiality and exercise discretion. Proactive and resourceful with a positive, can-do attitude. Availability to work 15-20 hours per week with flexibility to accommodate varying schedules. What We Offer: Competitive hourly rate.$15-20 per hour Flexible work schedule to balance professional and personal commitments. Opportunity to work with a dynamic and supportive team. Potential for growth within the company. How to Apply: If you are organized, proactive, and eager to contribute to a growing team, we encourage you to apply! Please submit your resume and a brief cover letter outlining your experience to [Insert Application Email or Portal Link]. Palm Health Resources is an equal opportunity employer.

Internship Job Description INTERN TITLE: Youth Ministry Admin Intern DEPARTMENT: Youth Ministry REPORTS TO: Youth Groups Coordinator DAYS/HOURS: Thursday - Sunday (20-25 hours) ____________________________________________________ Mission of Calvary Chapel: At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach. Our vision is to reach our community and change our world. As staff members and interns, it's not what we do, it's who we are. Mission of Youth Ministry: Love God. Love People. Have fun. Our mission is to lead students into a lifelong relationship with Jesus by cultivating a love for God, a love for people, and a joy-filled faith. We do this by creating a culture centered on God's presence, grounded in His Word, strengthened through discipleship, and lived out in community and spiritual disciplines. Role of Youth Admin Intern: Create content and distribute weekly communications to students and parents using Ministry Platform and external email tools such as MailChimp, Blackpulp, and Parent Handout. Update new student/family database records. Link families together Add parent records to Mailchimp Keeping track of ministry supplies. Assist the youth ministry team with all administrative needs. Facilitate tracking, measuring, and reporting for youth ministry reports. Help manage and create content for our social media accounts. Assist with Youth Events administration needs. Assist with weekend services. Assist with Youth Events as needed. Learning goals: Develop skills in communication tools and platforms (e.g., Ministry Platform, Mailchimp). Gain experience in creating and managing digital communications. Strengthen organizational and administrative abilities. Learn to manage and maintain accurate ministry records. Assist with the planning and execution of events and services. Build teamwork and collaboration skills within a ministry setting. Create and manage content for social media engagement. Improve verbal and written communication in a ministry environment. Grow in interpersonal relationships with students, families, and staff. Participate in personal and leadership development through cohort learning. You Are: Convinced a relationship with Jesus changes everything in a person's life. Committed to keeping your family as your first ministry. Dedicated in your personal study of God's Word. Consistently placing a high priority on worship and your personal prayer life. Attending weekly services. Obedient to God to take a Sabbath and make space for soul keeping. Deeply compassionate towards people who are in need or hurting. Excited about global missions and local outreach - you want to change the world. Willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with scripture and our Leadership Covenant. Effective in written, listening, and oral communication skills. Work Schedule: Thursday: 9a - 5p Friday: 9a - 2p (Intern Cohort) Saturday: 2:30p - 8:30p Sunday: 8:30a - 2:30p *Hours and days may vary depending on campus-wide events taking place. Additionally, you may have to bend, sit, or stand for prolonged periods of time, lift, pull, push and/or move up to 35 lbs

We are looking for a Studio Assistant to join a cool and fun creative studio at a global company! This is an exciting opportunity for someone organized, proactive, and enthusiastic about supporting all aspects of studio operations. Youll be part of a dynamic team working on photo and video projects, helping ensure everything runs smoothly while contributing to a positive, energetic studio environment. As a Studio Assistant, you will: Prepare samples and wardrobe for upcoming shoots, including steaming and organizing items. Assist on set during photo and video productions. Greet and host talent on shoot days, ensuring a smooth and positive experience. Check samples in and out, update project status in our system, and maintain inventory organization. Run errands such as purchasing props or making returns. Update and manage the digital image library; pull and deliver files as needed. Perform light Photoshop edits, including creating composites. Requirements Previous experience supporting production or creative teams preferred. Proficiency with Photoshop for basic editing tasks. Strong organizational skills and attention to detail. Ability to multitask and adapt in a fast-paced, deadline-driven environment. Collaborative, proactive, and resourceful team player. This is an onsite temporary position in the Fort Lauderdale area. Remote is not an option for this opportunity. (Hybrid 4/1 schedule with flexibility to be on-site 5 days a week, depending on production projects) Compensation: $21.55 - $28.65 per hour Assignment Duration: Through the end of the year, with potential for extension. To apply, please submit your resume and portfolio through icreatives for immediate consideration. Due to the volume of applications, we are unable to respond to each submission personally. If we are interested in your qualifications, we will contact you via telephone or email as soon as possible. By applying for this position, you agree to be contacted by email or text message. Message and data rates may apply. icreatives is an Equal Employment Opportunity Employer. All qualified applicants and talent will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristics protected by law. We are committed to providing a culture that embraces diversity, equity, and inclusion, fostering creativity and collaboration.

Responsive recruiter Benefits: Free food & snacks Free uniforms Wellness resources Bonus based on performance Training & development Are you passionate about health, wellness, and helping people feel their best? Do you thrive in a fun, high-energy environment? We are looking for a confident, results-oriented team member to join our new Perspire Sauna Studio in West Delray! This isn't just a job, it's an opportunity to become a wellness guide and a key part of our growing community. You'll be the first face our guests see and the voice of our brand, helping them embark on an exciting journey toward better health and a stronger mind. Why You'll Love This Job ✨Competitive Pay: Earn a starting wage of $15/hr 🔥 Free Sauna Membership: Enjoy Infrared Sauna and Red Light Therapy sessions. It's the ultimate perk to help you relax, recover, and recharge. 🚀 Professional Growth: We will be expanding, which means plenty of opportunities for advancement. 🎉 Fun & Flexible Culture: We believe in a positive, upbeat, and supportive environment. What You'll Be Doing This role is a dynamic mix of sales, customer service, and studio operations. You'll be a true team player who handles it all with a smile. Create an Amazing Member Experience: Greet clients with a warm welcome, administer studio tours for new guests, and answer all their questions about our services. Your goal is to make every person who walks in our door feel seen, heard, and relaxed. Keep the Studio Sparkling: Ensure the studio is always clean and welcoming. This includes promptly turning over sauna rooms between guests, maintaining our towel supply, and organizing the back-of-house area. What We're Looking For We want someone who is ready to jump in and own their role. A genuine passion for health and wellness. A consistently awesome, team-player attitude. A track record of excellent attendance and customer service experience. Availability to work evenings and weekends. When you're ready to love your job and achieve your full potential, let's talk. We can't wait to meet you! About Us Perspire's mission is to be the leading destination for affordable technology-based wellness solutions. We aim to promote self-empowered healing through physical improvement and emotional fulfillment. It is our goal that everyone leaves feeling better than when they arrived! Infrared Saunas are proven to: Increase clarity of the skin {acne, psoriasis, eczema} Reduce stress and promote relaxation Detox at the cellular level Burn calories {increased heart rate allows for caloric burn} Ease muscle tension, joint aches, and pains Lower Blood Pressure Perspire is the original Infrared Sauna Studio! We started with one location in Orange County, California and are expanding rapidly throughout the entire nation! We credit our success to the dedicated franchisees and team members who truly share the passion for the benefits of infrared sauna therapy, and who bring that energy to every guest. We strive to provide the services and environment necessary to bring both personal and professional development to each of our team members. The culture of Perspire has been designed to make people feel seen and heard and that starts with our team members. Our Core Values: R.I.S.E. Relationships: We care about our people and make sure the decisions we make are geared to strengthen our relationships Integrity: Being unconditionally true to our moral principles is essential for our business. We choose to practice our values rather than simply professing them Service: When our guests visit a Perspire sauna studio they can be sure to experience a welcoming environment, a clean facility, and ultimate relaxation Energy: We believe there is a direct correlation between positive energy and positive results, and that it attracts people like a magnet to our business and brand. Compensation: $15.00 per hour This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchise should be made directly to the franchise location, and not to Perspire Sauna Studio Corporate.