Administrative assistant jobs in Weymouth Town, MA - 1,015 jobs

Dr. Novikov Wellness and Skin Care, located in Northborough, MA, offers top-quality dermatologic and medical care. Our practice prioritizes a patient-centered approach and fosters partnerships to extend care to nursing homes and rehabilitation facilities. We believe in a self-managing team where each person brings unique talents, contributing to a proactive and growth-oriented workplace. Why Work with Us? At Dr. Novikov Wellness and Skin Care, we don't just hire-we cast our team members. We're looking for an Executive Assistant who aligns with our entrepreneurial spirit and values self-management, responsibility, and growth. Our priorities include: 1. Clear Communication: This role requires coordinating information within and outside the team, ensuring clarity in every interaction. 2. Proactivity and Initiative: We value self-starters who actively seek solutions, manage priorities, and contribute to our mission of patient care. They come with “batteries included,” not needing constant energy boosts from their supervisor. 3. Commitment to Growth: This role offers significant opportunities for personal and professional development, ideal for candidates who can commit to at least two years, preferably five, to allow for deep contribution and advancement. 4. Entrepreneurial Attitude: We seek someone who is results-oriented and capable of managing tasks and people effectively to optimize team productivity and morale. Role Overview As our Executive Assistant, you will play a pivotal role in supporting daily operations and fostering an environment where the team can thrive. Key responsibilities include: • Communication Management: Maintain professionalism in internal and external communications, effectively coordinating schedules and meetings. • Team and Task Management: Handle administrative workflows with precision, supporting office-wide initiatives and occasionally leading projects to streamline processes. Qualifications We seek a candidate with experience who sees this role as a dynamic, long-term opportunity, with potential to grow into a Practice Manager or Chief Operating Officer position in the future: • Proven Track Record: At least two years of experience in an administrative role, ideally with management responsibilities. • Attention to Detail and Adaptability: Outstanding organizational skills and the ability to efficiently manage complex tasks. • Excellent Interpersonal Skills: Capable of fostering trust, providing clear feedback, and building strong team relationships. If you are a dedicated, proactive professional ready to grow in a role that values your strengths and supports your professional goals, join us at Dr. Novikov Wellness and Skin Care. Here, your contributions matter, and you'll work in a collaborative, success-oriented environment. On-Target Earnings: $100K Annually (Annual Base $52K + Commission). Commission depends on performance and not guaranteed.

Job Title: Executive Assistant III Pharma/Biotech Industry exp is must. Join our client as an Executive Assistant III, where you'll play a crucial role in supporting multiple executives in a dynamic and high-profile environment. This full-time, hybrid position requires in-office presence in Cambridge for key meetings, typically 2 days a week. Key Responsibilities: Manage complex calendars, prioritizing engagements to enhance executive effectiveness. Schedule and coordinate internal and external meetings and calls. Organize team meetings and team-building activities. Handle conference registrations and related meeting planning. Process expense reports in line with company policies. Coordinate detailed travel plans, including flights and accommodations. Essential Skills: Proven ability to collaborate across functions and with other Executive Assistants. Strong organizational skills with the ability to manage multiple priorities. Excellent time management and problem-solving abilities. High responsiveness to team needs and requests. Ability to handle sensitive information with discretion and integrity. Proficiency in Microsoft Office Suite and collaboration platforms like SharePoint. Education: Bachelor's degree or equivalent professional experience.

People Team Coordinator Join our client-a dynamic leader in real estate investments- as a People Team Coordinator and become an integral part of a forward-thinking organization dedicated to innovation and community-building. In this key role, you will serve as the welcoming face of the office, expertly managing front desk operations and supporting various administrative functions. If you thrive in a vibrant environment where attention to detail, professionalism, and a personable demeanor are valued, this opportunity offers you the chance to contribute to a groundbreaking company. Responsibilities: Serve as the primary point of contact for visitors, vendors, and residents, ensuring a warm and professional reception experience. Coordinate office entry systems, including intercom and access control, to facilitate seamless visitors' flow. Assist with scheduling meetings, catering arrangements, and event setups to support office functions. Maintain a clean, organized front desk and communal areas, ensuring a professional environment. Respond promptly to inquiries and direct calls or messages with clarity and professionalism. Support general office operations and contribute to a positive workplace ambiance. Demonstrate proactive problem-solving skills by independently addressing day-to-day office needs and issues. Requirements: 1-2 years of office administration or relevant customer-facing experience. Outgoing, personable, and able to engage effectively with diverse visitors and team members; hospitality background is a plus. Excellent verbal and written communication skills. Highly organized with keen attention to detail and strong multitasking abilities. Professional, polished, and reliable; self-motivated with a service-oriented mindset. Proficiency in Google Suite and Slack (training provided). Delegates flexibility and creativity in solving problems quickly and efficiently. High school diploma or equivalent required; degree is not mandatory. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Variantyx is a technology-driven precision medicine company providing state-of-the-art diagnostic solutions for the rare genetic disorders and reproductive genetics markets, and treatment optimization in oncology. Our proprietary whole genome analysis platform allows us to better understand a person's genetic makeup, leading to unmatched diagnostic capabilities and improved personalized treatment recommendations. visit our website: ****************** Role Description We are seeking an entry-level Specimen Processing Assistant to support our diagnostic laboratory team at our on-site facility in Framingham, MA. This full-time role involves receiving, processing, and organizing biological specimens, ensuring adherence to laboratory protocols and quality standards. Additional responsibilities include maintaining accurate records, utilizing laboratory tools and software, and collaborating with colleagues to streamline workflows and uphold compliance. Saturday shift coverage required. Position Duties & Responsibilities: Receive and triage all patient specimens for testing. Accession and manage patient information within the LIMS. Collaborates with clinical Coordinators to verify missing patient/sample information. Biobanking: sorts samples and distributes them to the appropriate storage. Maintains designated laboratory equipment. Prepares samples for processing. Uses various laboratory computer systems for labeling, inquiry, results as needed. Disposes of bio-hazardous and chemical waste in the accessioning room. Assists with department quality and process improvement projects. Sets up supplies for the assigned work area Discards specimens as needed. Upholds all CLIA, CAP, NYS and other state regulations, as required. Call patients to verify and confirm personal information to identify samples Ensure accuracy of patient details in the lab's database, and update any discrepancies or changes. Update and document patient records in the Salesforce system Follow all HIPAA guidelines and confidentiality protocols to protect patient information at all times. Education & Skills: High School degree Great organizational skills Clear and effective Communication skills Multitasking skills Must be able to speak/read/write in English Detail Oriented

Kickstart Your Career at Vertex! Are you ready to make a real impact? At Vertex, our mission is to tackle serious diseases and to change lives, for the better, for the future. Our aim is to give you the skills, insights, and career guidance to be an important part of that future; to turn your potential into progression. As a Vertex intern or co-op, you'll work on meaningful projects, collaborate with talented teams, and learn from industry leaders. We're passionate about innovation, inclusion, and supporting your growth-inside and outside the lab. Why Vertex? Real Projects: You'll work on assignments that make a real impact, not just busy work. Mentorship & Networking: Connect with leaders and peers who want to see you succeed through professional networks, connections, and collaborations that will shape your longer-term career. Flexible & Supportive: We offer flexible work options with Flex @ Vertex and prioritize your wellbeing. Inclusive Culture: Collaboration and inclusion are embedded in everything we do. Career Launchpad: Build skills, explore career paths, and get guidance for your future career. Ready to apply? Submit your application and let's turn possibilities into reality! Your Impact The Vertex Finance, Accounting, and General & Administrative internship program is a multi-week experiential training program for students currently working towards an undergraduate or advanced degree in Finance, Accounting, Human Resources, Law, Marketing, or a related field of study. If you are passionate, collaborative, and growth-minded, an internship at Vertex will help you gain meaningful experience in our various business functional areas and serve as a launchpad for your career. The application deadline for this internship is November 30th. Please note that Vertex reviews applications on a rolling basis and reserves the right to close this job posting prior to the listed deadline. Applicants can expect to receive an update about their application before or shortly after the application deadline. Important Notice Regarding Internship and Co-op Inquiries At Vertex Pharmaceuticals, we are committed to providing a fair and structured recruitment process for all students interested in internship and co-op opportunities. To ensure consistency and equity, all student applications must go through our Early Talent Acquisition Team. Due to the high volume of interest, we are unable to respond to individual solicitation. Direct solicitation to Vertex employees- including senior leaders via email will result in removal from the recruiting process. We appreciate your enthusiasm and interest in Vertex. To be considered for internship or co-op roles, please apply directly through our official application channels. (************************************************************************** Thank you for respecting our process and helping us maintain a fair experience for all candidates. What you will be doing: We will have various positions within our functional areas, including but not limited to: Accounting: responsible for accounts payable, payroll, equity, reporting, general ledger, and project accounting. Finance: works collaboratively with Function and Program Finance to prepare projected consolidated financial statements, companywide financial planning and analysis, presentation, and decision support materials General & Administrative: various opportunities to work throughout the business with potential placement in HR, marketing, communications, event planning, or legal. Internal Audit: assists in assessing the reliability of financial reporting, compliance with applicable laws, regulations and company policies, and the efficiency and effectiveness of business operations Strategic Sourcing: responsible for processing requisitions and purchase orders for the Company. They also negotiate contracts and ensure that Vertex is earning discounts where possible. Tax, Treasury, and Insurance: responsible for filing Vertex's corporate tax returns and engaging in tax and other planning activities. This group also performs cash planning. What you will need to succeed: Enrolled in an undergraduate or graduate program, majoring in Finance, Accounting, Human Resources, Law, Marketing, or a related field of study. Legal authorization to work in the United States, now and in the future. Please note that Vertex does not provide sponsorship for internships or entry level roles within this part of the organization. You must be enrolled in an advanced degree program if graduating before August 2026 You must be available to work full-time, 40 hours per week from May - August 2026 Program Details: Full-time, paid internship $20.00 - 32.00 USD/hour Program Dates: May - August 2026 Application Deadline: November 30th, 2025 At Vertex, we believe that when you feel your best, you can perform at your best. That's why our US benefits and global well-being resources are designed to support you. • Free 24/7 onsite gym access and free access to group exercise classes • Subsidized commuter benefits- transit and parking • Provided meals-free breakfast daily! • Career development opportunities and events, including C Suite engagement • Social events-both intern-only and company-wide • Location-specific perks and extras! • Recognition of National Intern Day Equal Opportunities Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. Vertex is an E-Verify Employer in the United States. We consider qualified applicants regardless of criminal histories, consistent with legal requirements. Accessibility & Accommodations We're focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best. Vertex is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com. Export Control Notice This position may involve access to technology or data that is subject to U.S. export control laws, including the Export Administration Regulations (EAR). As such, employment is contingent upon the applicant's ability to access export-controlled information in accordance with U.S. law. Due to the nature of the work and regulatory requirements, only individuals who qualify as U.S. persons (citizens, permanent residents, asylees, or refugees) are eligible for this position. For this role, Vertex is unable to sponsor non-U.S. persons to apply for an export control license. This job posting is for a temporary role with a third-party agency partner that provides services to Vertex. The individual selected for this role will be offered the role as an employee of that third-party agency; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by the third-party agency upon offer. For any questions or concerns, please contact early_***************. Pay Range: $0 - $0 Disclosure Statement: The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law. At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more. Flex Designation: Hybrid-Eligible Or On-Site Eligible Flex Eligibility Status: In this Hybrid-Eligible role, you can choose to be designated as: 1. Hybrid: work remotely up to two days per week; or select 2. On-Site: work five days per week on-site with ad hoc flexibility. Note: The Flex status for this position is subject to Vertex's Policy on Flex @ Vertex Program and may be changed at any time. #LI-Hybrid Company Information Vertex is a global biotechnology company that invests in scientific innovation. Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com

Site: Brigham and Women's Faulkner Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Summary Under the supervision of the Nursing Director and as a member of the Unit Based Patient Care Team, the unit secretary performs a wide range of secretarial duties and coordinates unit/floor procedure to ensure professional and efficient operation of the department in providing quality patient care. Performs the following duties to support unit operations and coordination of resources including but not limited to, answering unit phones, collaborating with health care team members and other departments, scheduling patient tests and appointments, maintaining all medical records, initiating and tracking unit requests, coordinating discharges, transfers, and admissions proactively to assure efficient operation and management of resources on the unit. Greets patients arriving at the Emergency Department and may assist with sign in. Enters patient information into EPIC ASAP module. Provides directions and assistance to patients and visitors. Assures the practice of the Patient and Family Centered Care Model in an environment that exemplifies best practice. Performs other duties assigned as needed. Demonstrate the knowledge and skills necessary to provide indirect patient family centered care appropriate to the age of the patients served on assigned unit. Responsible for receiving visitors and responding to needs of patients and family members. Does this position require Patient Care? No Essential Functions -Provision of a Safe Environment - Assists in maintaining a safe environment and intervenes appropriately. - Identifies and/or initiates appropriate follow up for any safety issue. -Service - Ensures patient and family member's needs and expectations are met in a timely and caring manner. - Maintains the I.C.A. R. E. standards with focus on communication, appearance and respect. - Works collaboratively as a member of the Patient Care Team and takes a proactive role in ensuring the smooth and ef f icient operation of the unit. -Organizational Ethics - Maintains and promotes the mission and values of the organization. - Maintains confidentiality of all patient information - Respects and supports a culturally diverse staff and patient population. - Utilizes the proper procedures address patient or family's concerns by notifying the Nursing Director/supervisor or clinical leader. -Management of Resources/supplies and unit based needs - Monitors and distributes unit and clerical supplies as directed by the Nursing Director to assure par levels required of efficient operations. - Maintains work area and off ice equipment in neat and functioning order. - Initiates and tracks appropriate Facilities, Bio Med, Housekeeping, and IT related problems/replacements/ requests or work orders. - Notifies Biomed department of malfunctioning equipment and arranges repair requests and for the equipment to be returned to the department. - Assists Nursing Director to manage and facilitate unit projects. - Acts as a liaison and assists in problem solving with ancillary services and all other departments which provide services or have an effect on unit activities. -Management of Information - Answers, coordinates and manages all phone calls to the unit in consultation with the charge nurse. Takes accurate messages and ensures their delivery to the appropriate staff in a timely and professional manner. Places pages and phone calls upon request of clinical staff. - Participates in shift to shift handoff communication by giving or receiving hand of report to/from the incoming/outgoing unit secretary and charge RN. - Coordinates and notifies appropriate staff regarding all paperwork coming onto the unit including fax referrals. - Maintains all patient medical records per hospital policies and procedures in a neat and orderly manner; properly label each page and file testing results and other information in individual medical records accurately and in a timely manner. - Monitors and informs staff of patient diagnostic tests, appointments, and consults upon the direction of physician or RN. - Coordinates logistics of patient discharge including transportation and paperwork, etc. - Performs clerical duties to admit, transfer, and discharge patients with the use of bed management system. Make certain that the patient record/chart, patient labels, and other pertinent information accompany the patient on transfers. - Copies patient charts and other materials as requested. - Utilizes Epic system to: access and update administrative data screens, to enter transport requests, and print specimen labels. - Requests and maintains old medical records as needed. - Communicates with healthcare team members via VOCERA communication device. - Performs all other duties as assigned -Collaborative Interdisciplinary Care - Interacts with all members of health care team to provide interdisciplinary patient family centered care. - Answers and communicates patient request to appropriate clinical staff . - Provides clerical support to unit staff as needed. -Patient/Family Education - Receives and orients visitors to unit/department in a professional manner, projecting a positive public image with use of the C.A.R.E. standards. - Provides all patients and families with basic information for unit operation. -Competency - Maintains compliance with hospital, unit secretary specific competencies. - Identifies and actively seeks out unit and/or service-related continuing education classes. - Orients or precepts new personnel as assigned and acts as a resource for other professionals, patients, and significant others on the unit. - Responds to staffing needs of the healthcare team. - Attends staff meetings and/or read staff meeting minutes to keep current with unit and organizational updates or changes. - Attends the annual Safety Fair. -Quality Improvement - Understands unit specific quality indicators. - Participates in Quality Improvement Projects and Committees as directed by the Nursing Director. -Patient Care - Responds to patient and family care by answering telephone calls in a timely manner. - Coordinates patient communication through a variety of general reception and clerical duties. -ED Greeter - Greets, directs and assists all patients and visitors as they arrive. - Facilitate the patient sign in process. - Enters the patient sign in information into the Epic system. - Notify the triage nurse of patient arrival. - Protects patient confidential information at all times. - Directs visitor, patients, and hospital staff to appropriate destination politely, accurately and clearly to ensure minimal confusion. - Enacts all emergency procedures as stated in policy and procedures. - Monitors waiting room activities and facilitates interactions and communication with ED liaison as appropriate. - Communicates effectively and establishes good rapport with all levels of personnel, i.e.: nurses, physicians, other clinical staff, administration and volunteers. - Assists triage nurse and registration staff as requested. Qualifications Education High School Diploma or Equivalent required and Associate's Degree preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience 2+ years of experience in medical, customer service setting preferred Knowledge, Skills and Abilities - Staff adheres to all I C.A.R.E. Standards. - Knowledge of medical terminology preferred. - Computer knowledge of Microsoft Office preferred. - Excellent interpersonal skills to interact effectively with patients, visitors, and hospital personnel. - The ability to work as a team member, promoting a caring and collegial attitude toward fellow employees. - The ability to work under stressful conditions, adapting to the changing pace on the unit, frequent interruptions, emergencies, and acutely ill patients. - Ability to work independently, with well developed organizational skills in order to prioritize tasks. - Demonstrated verbal and written communication skills to effectively interact with staff through voice mail, e-mail, etc. - Demonstration of flexibility and willingness to adapt to diverse role as a member of the unit based patient care team. - Must be able to demonstrate the knowledge and skills necessary to provide indirect care appropriate to the age of the patients served on his/her assigned unit. - The age of patients on this unit range from Adolescent to Geriatric. - Ability to sit and/or stand for an extended period of time. - Ability to assist lifting and carrying up to 20 lbs. - Ability to assist with the transportation of patients on and off the pod. - Demonstrated customer service skills. Additional Job Details (if applicable) Physical Requirements Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 35lbs Carrying Occasionally (3-33%) 20lbs - 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Remote Type Onsite Work Location 1153 Centre Street Scheduled Weekly Hours 0 Employee Type Per Diem Work Shift Rotating (United States of America) Pay Range $18.44 - $27.39/Hourly Grade SF1125 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: Brigham and Women's Faulkner Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Receptionist / Administrative Assistant Family office in Boston is seeking a warm, polished, and highly professional Receptionist / Administrative Assistant to join its close-knit team. This role focuses on front desk operations, hospitality, and administrative support to ensure smooth daily office operations and a welcoming experience for all visitors. Responsibilities: Greet and assist visitors, vendors, and guests with a professional and welcoming presence. Provide refreshments and maintain a polished, client-ready reception and meeting environment. Answer and route phone calls, manage correspondence, and assist with scheduling as needed. Maintain a clean, organized, and fully stocked office environment, including meeting rooms and shared spaces. Support light hospitality tasks such as preparing coffee or refreshments for meetings. Assist with general administrative duties, including filing, organizing paperwork, and supporting the team as needed. Qualifications: 2+ years of administrative or front-desk experience in a client- or guest-facing environment. Background in hospitality, concierge services, or luxury office reception strongly preferred. Excellent interpersonal and communication skills with a polished, professional presence. Strong organizational skills and the ability to anticipate needs. Tech-savvy and comfortable learning internal systems and tools. Detail-oriented, punctual, and committed to maintaining a professional environment.

J.P. Morgan Alternative Fund Services (“AFS”) is part of the Securities Services business group in the Corporate & Investment Bank and is one of the largest fund and portfolio administration businesses in the industry, administering over $950 billion in assets globally. The business was launched in November 2005 through the commercialization of the finance and technology teams supporting J.P. Morgan's various private equity and real estate entities. Our AFS business has over 950 dedicated professionals with offices in Dublin, London, Luxembourg, New York, New Jersey, Bangalore, Guernsey, Hong Kong, Jersey, Singapore, Toronto, and Sydney. We provide administration services to more than 150 clients across all alternative asset classes. Job Summary: As a Private Equity Fund Admin Associate within our client administration team, you will support the management of daily client deliverables for Private Equity fund administration clients. Your responsibilities will include assisting with the upkeep of books and records, computation of Net Asset Valuations, preparation of financial statements, overseeing capital events, calculating management fees and carried interest, allocating investor capital and statements, releasing investor reports, and coordinating the year-end process with audit and tax teams. You will also assist in managing client expectations and deliverable timelines in line with SLAs, and ensuring prompt resolution of client issues and escalations. Your role will require a solid understanding of Private Equity fund structures, proficiency in accounting for complex transactions, and a comprehensive knowledge of fund governing documents. Job Responsibilities: Support all aspects of client deliverables for Private Equity fund administration clients including client expectations and timelines as well as any issues and escalations. Stay abreast of industry standards and best practices while continuously seeking opportunities to enhance operational efficiency and mitigate operational risks. Liaise with support functions and internal stakeholders including risk and control groups, audit, compliance, implementation, investor relations, and operations. Ensure adherence to control framework including prescribed policies and procedures. Assist in ad hoc client projects and internal initiatives. Collaborate with team members and contribute to staff development while providing oversight and supervision on technical topics and client-related issues. Review fund governing documents, side letters, and agreements to determine impact on reporting deliverables and ensure adherence. Required qualifications, capabilities, and skills: A professional accounting qualification (CA, CPA) combined with 4+ years of experience working with Private Equity funds in a fund administration or related capacity. Knowledge of US GAAP for Investment Funds and a thorough understanding of Private Equity fund structures. Bachelor's Degree in Accounting, Finance, or MBA. Ability to work under pressure to meet tight deadlines and balance multiple priorities. Strong attention to detail and a collaborative management style. Team player with excellent problem-solving, communication, and client service skills as well as the ability to take ownership and manage projects. Proficiency in Microsoft Office product suite and advanced MS Excel skills. Preferred qualifications, capabilities, and skills: Strong knowledge of Investran or similar integrated Private Equity system a plus. Investment fund audit experience with a Big 4 firm a plus.

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: N/A *******************CONTINGENT UPON AWARD************************ The function of the Secretary III position is to receive calls, route customer inquiries, provide support phone coverage for program office, create/maintain databases, generate correspondence, make travel arrangements, and perform miscellaneous non-routine duties as required. Specific duties and responsibilities include: Duties & Responsibilities: The Secretary III will screen calls and visitors to the DHS/FPS Regional Director (RD) and Deputy Regional Director's (DRD) office referring to staff members and forwarding only those calls or visitors requiring their attention. On-site visits made to the RD/DRD office by other agency officials, Central office officials, and other Regional Directors, the Secretary III will assist them in placing telephone calls, receive visitors and perform other duties as requested by them. Respond to inquiries by clarifying inquirer's needs through questions and comments designed to develop necessary facts and by developing responses/solutions based on own knowledge of government and experience problem solving. Determine what divisions can best assist when additional help is necessary, contact offices to discuss inquiries and develop answers. As needed, obtain pertinent information from reference materials. As appropriate, when all personal resources have been exhausted, locates experts in other regions' central offices to whom inquirers can be referred for supplemental assistance. The Secretary III will establish and maintain records and files for control and flow of correspondence pertaining to all FPS matters for the RD/DRD office. Create, copy, edit, calculate, revise, retrieve, store and print a wide range of documents in final form (e.g. correspondence, reports, graphs, calendar, statistics, mailing labels, tables, databases, etc.). Secretary III will maintain and update online web-based data systems in support of region by reviewing daily blotter reports and entering significant incidents. Function independently to interpret data and seek clarifying information to ensure the data is accurate and current. Update database as needed, entering significant activity as it happens throughout the course of the normal workday. Enter other technical reports as necessary to include inspections and other miscellaneous reports. Maintain the official federal employee personnel files ensuring records are current and complete. Work with sensitive personal information and must be responsible for safeguarding all information in accordance with standing policies and procedures. Prepare and submit travel authorizations and expense reports for the Regional Director. Make travel and lodging reservations on the Director's behalf and monitors the Director's itinerary effecting changes as necessary utilizing web-based travel system and direct contact with ticketing and travel agents. Consolidate and prepare information briefing sheets for the Regional Director as required for weekly and other ad hoc conference calls and meetings. Schedule and record use of the 2 Regional Conference rooms. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Advanced knowledge and proficiency in Microsoft Office products. Familiarity with financial systems. Effective communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Must possess resourcefulness, initiative, and the ability to function in a fast-paced environment. Attention to detail in goal/task accomplishment with minimal supervision. Ability to meet planned and unscheduled deadlines in a timely manner. Ability to communicate effectively, both orally and in writing. Minimum/General Experience: Demonstrated experience providing clerical support to director-level personnel. Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Who We Are FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world's top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations. At FTI Consulting, you'll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you'll be an integral part of a focused team where you can make a real impact. You'll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you. Are you ready to make your impact? About The Role Support the lifecycle of an engagement, including opening new matters, engaging with matter owners (BTKs) to assess risk, helping to drive timely billing and collections, engaging with Core Accounting and Segment Finance to assist with revenue recognition, and closing matters when completed. What You'll Do * Work closely with internal and client facing teams throughout the project lifecycle * Ensure timely, accurate and professional invoices are sent to clients * Reduce amount of time billable professionals invest in project management and administrative tasks * Reduce DSO and bad debt Review New Matters for Assigned BTKs * Ensure project set up is consistent with LOE terms * Set up necessary activity codes * Prepare retainer invoice, if required Preparing Draft Invoice * Ensure rates are within ranges cited in LOE * Process write downs/ups * Apply administrative fee consistent with LOE terms * Ensure payment terms are consistent with LOE * Check invoice format for professionalism * Ensure draft invoice is accurate before submitting for review Issue Invoice * Issue final invoice for distribution to the client * Gather any additional approvals, if necessary * Save appropriate audit backup in project folder Engagement Management, including Risk Assessment * Review and follow up on aging WIP and A/R for assigned projects * Initiate monthly WIP billing * Prompt and assist with AR collection or write-offs * Review and process outside contractor invoices * Regularly review status of e-billed projects * Interface with client facing professionals and Segment Finance staff to assist with risk assessment as part of monthly close process How You'll Grow We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth. As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role. What You Will Need to Succeed Basic Qualifications: * 5+ years overall experience in engagement management, including billing and collections, in a law firm or other professional services environment. * Excellent working knowledge of PC and network environments and advanced knowledge of Excel. * Ability to travel to clients and FTI office(s) as needed. * Applicants must be currently authorized to work in the United States on a full-time basis; the employer will not sponsor applicants for work visas. Preferred Skills * BS/BA degree. Total Wellbeing Our goal is to support the wellbeing of you and your families-physically, emotionally, and financially. We offer comprehensive benefits such as the following: * Competitive total compensation, including bonus earning potential * Full package of benefits plans, including medical, dental, and vision coverage along with life and disability insurance * Generous paid time off and holidays * Company matched 401(k) retirement savings plan * Potential for flexible work arrangements * Generous paid parental leave with available planning tools, virtual expert coaching services and flex return support. * Family care benefits, including back-up child/elder care * Employee wellness platform * Employee recognition programs * Paid time off for volunteering in your community * Corporate matching for charitable donations most important to you * Make an impact in our communities through company sponsored pro bono work * Professional development and certification programs * Free in-office snacks and drinks * Free smartphone and cellular plan (if applicable) * FTI Perks & Discounts at retailers and businesses * Upscale offices close to public transportation About FTI Consulting FTI Consulting, Inc. is the leading global expert firm for organizations facing crisis and transformation, with more than 7,900 employees located in 32 countries and territories. Our broad and diverse bench of award-winning experts advise their clients when they are facing their most significant opportunities and challenges. The Company generated $3.49 billion in revenues during fiscal year 2023. In certain jurisdictions, FTI Consulting's services are provided through distinct legal entities that are separately capitalized and independently managed. FTI Consulting is publicly traded on the New York Stock Exchange. For more information, visit ********************* and connect with us on Instagram and LinkedIn. FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation. Compensation Disclosure: Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual's location, skills, level of experience, and qualifications. #LI-Remote Additional Information * Job Family/Level: Core Operations Level 2 - Tier 1 * Citizenship Status Accepted: Not Applicable * Exempt or Non-Exempt?: Exempt Compensation * Minimum Pay: 72500 * Maximum Pay: 137000

This is a full time 40 hour a week position. Monday-Friday 8:00am-4:30pm. This position is mainly remote but applicants must live within commuting distance to MSPCA- Angell Boston as it may require intermittent onsite training and work. As a member of our Communication Center at Angell Animal Medical Center, the Surgery Secretary expedites communication between clients and Angell departments in a helpful, respectful, and comprehensive manner. This position works in tandem with another Surgery Secretary who works the same business hours. The Surgery Secretary is positioned as the administrative arm of our Surgery Department for our clients and referring community. The person in this position has the potential to have a profound impact on both patient care and our relationships with our clients and referring veterinarians In this position you would be responsible for; phone calls and booking appointments, conveying detailed information regarding patient status, doctors' reports/updates and instructions, providing effective delivery of client and patient surgical communication and care, as well as other hospital and MSPCA services. We are looking for applicants who demonstrate excellent judgment and decision-making skills with the ability to triage client calls and determining the appropriate response in an efficient yet compassionate manner. Applicants should be able to work efficiently and accurately while maintaining a positive and enthusiastic attitude. Traits needed to excel in this position include strong communication skills (written, listening, and verbal), sustained attention to detail, independent problem solving skills, and the ability to convey empathy for our clients and the animals in our care. Please detail your animal care experience in your cover letter. The surgery department is a very client-oriented specialty of veterinary medicine. If you would like a position where each work day you are an important part of an amazing team and will make a difference in the quality of life of our patients and clients this may be the type of career you are seeking. COMPENSATION: Starting $20-$22/hr Please note that candidates with additional experience or credentials may be eligible for compensation aligned with their qualifications OUR BENEFITS Angell Animal Medical Center, founded in 1915, is recognized internationally as a leader in animal medicine and has the reputation as one of the finest veterinary teaching hospitals in North America. Angell serves the greater Boston and scenic New England area as a primary care facility, a 24-hour emergency hospital, and as a tertiary referral center. MSPCA/Angell has an outstanding compensation package including health, dental and life insurance, matched 403(b) retirement plan, tuition reimbursement, paid holidays, sick, and vacation time, generous employee discounts for pet health care and pet food, and free onsite parking!

Job Description This is a full time 40 hour a week position. Monday-Friday 8:00am-4:30pm. This position is mainly remote but applicants must live within commuting distance to MSPCA- Angell Boston as it may require intermittent onsite training and work. As a member of our Communication Center at Angell Animal Medical Center, the Surgery Secretary expedites communication between clients and Angell departments in a helpful, respectful, and comprehensive manner. This position works in tandem with another Surgery Secretary who works the same business hours. The Surgery Secretary is positioned as the administrative arm of our Surgery Department for our clients and referring community. The person in this position has the potential to have a profound impact on both patient care and our relationships with our clients and referring veterinarians In this position you would be responsible for; phone calls and booking appointments, conveying detailed information regarding patient status, doctors' reports/updates and instructions, providing effective delivery of client and patient surgical communication and care, as well as other hospital and MSPCA services. We are looking for applicants who demonstrate excellent judgment and decision-making skills with the ability to triage client calls and determining the appropriate response in an efficient yet compassionate manner. Applicants should be able to work efficiently and accurately while maintaining a positive and enthusiastic attitude. Traits needed to excel in this position include strong communication skills (written, listening, and verbal), sustained attention to detail, independent problem solving skills, and the ability to convey empathy for our clients and the animals in our care. Please detail your animal care experience in your cover letter. The surgery department is a very client-oriented specialty of veterinary medicine. If you would like a position where each work day you are an important part of an amazing team and will make a difference in the quality of life of our patients and clients this may be the type of career you are seeking. COMPENSATION: Starting $20-$22/hr Please note that candidates with additional experience or credentials may be eligible for compensation aligned with their qualifications OUR BENEFITS Angell Animal Medical Center, founded in 1915, is recognized internationally as a leader in animal medicine and has the reputation as one of the finest veterinary teaching hospitals in North America. Angell serves the greater Boston and scenic New England area as a primary care facility, a 24-hour emergency hospital, and as a tertiary referral center. MSPCA/Angell has an outstanding compensation package including health, dental and life insurance, matched 403(b) retirement plan, tuition reimbursement, paid holidays, sick, and vacation time, generous employee discounts for pet health care and pet food, and free onsite parking!

Join Our Team as an Administrative/Accounting Assistant Public Safety! Are you detail-oriented, organized, and skilled in supporting complex administrative operations? The Town of Brookline is seeking an experienced Administrative/Accounting Assistant to support operations in our Public Safety Business Office. This position plays a key role in managing payroll, purchasing, and accounts receivable functions for both the police and fire departments. The Administrative/Accounting Assistant performs a range of clerical and technical tasks to ensure accuracy and efficiency in daily operations. Responsibilities include data collection and entry, maintaining records, and assisting with the complete payroll cycle. Why Join Us? As part of the Town of Brooklines team, you'll have the opportunity to support the vital operations of our public safety departments. We offer a competitive hourly rate ranging from $30.06- $31.33. This position includes vacation and sick time, 13 public holidays, personal days, and excellent health and retirement benefits. You'll gain valuable experience in payroll, purchasing, and accounts receivable functions, working alongside dedicated professionals committed to public safety. Key Responsibilities: * Payroll: Manage payroll functions for police and fire personnel, including data entry, verification, and processing of overtime, court time, and other compensations. Maintain personnel records and assist with new hire onboarding. * Purchasing: Provide administrative support for the purchase order process, maintain inventory, and ensure accuracy in requisitions and purchase orders. * Accounts Receivable and General Billing: Process incoming checks, reconcile invoices, manage delinquent accounts, and support the accounts receivable process. * Accounts Payable: Administer the accounts payable process, ensure proper approval and coding of invoices, and maintain accurate records. * General Administrative Support: Maintain records, respond to citizen requests, compose correspondence, and provide backup support to other clerical staff. Qualifications: * High school diploma; Associate's or Bachelor's degree preferred. * One to two years of basic bookkeeping experience and administrative office experience. * Familiarity with public safety operations and procedures is highly preferred. * Strong computer skills, including proficiency in typing, office software, and database management. * Excellent organizational, communication, and interpersonal skills. * Ability to work independently, manage time effectively, and meet deadlines. Salary Range: $30.06- $31.33 hourly Work Environment: * Office setting with frequent contact with the public, government agencies, court personnel, insurance companies, vendors, and town departments. * Discretion required when handling sensitive personnel, budgetary, and legal information. Apply Now: If you are ready to contribute to the safety and well-being of our community, apply with your resume and cover letter today to join our team as an Administrative/Accounting Assistant in the Public Safety office. Applications received by December 31 will receive priority consideration.

Job Description Description: Delivers comprehensive region‑wide operational and administrative support to ensure efficient office operations and coordinated program delivery across multiple divisions. Serves as the central point for communications, records, timekeeping, and cross‑division coordination. Duties and Responsibilities: Visitor & Communication Management: Screen calls/visitors for senior leadership; independently handle routine information requests and route issues requiring leadership attention. Cross‑Division Coordination: Gather information from supervisors and staff to resolve complex inquiries; liaise with other FPS regions for supplemental support. Records & Correspondence Control: Establish and maintain correspondence control systems; distribute and track incoming mail; maintain accurate logs. Document Production: Create, edit, and format correspondence, reports, and presentations using Microsoft Office (Word, Excel, PowerPoint). Service Request Processing: Receive, review, and route partner/customer agency service requests for action; ensure completeness and clarity of requests (examples tailored to program needs). Timekeeping & Budget Oversight: Serve as designated Timekeeper; validate time and attendance, coordinate corrections, and track overtime for budget monitoring. Executive Visit Support: Assist visiting officials with calls, scheduling, and administrative logistics. Minimum Qualifications: Bachelor's degree. 2+ years of progressively responsible administrative experience supporting multi‑leader or multi‑division operations. Demonstrated proficiency in Microsoft Office; strong organization, discretion, and stakeholder communication skills. Must be a United States citizen.

The Production Assistant is responsible for providing administrative support in a field office environment. The main function of this position will be to provide support to the Production Team and Project Managers. Exercises judgement within established guidelines to plan, prioritize and organize a diversified workload. Requirements: Project pre-planning Processing new leads and entering into proper systems Maintaining the daily production and on call schedules Managing job files and project documentation, including auditing files for billing Monitoring, auditing and filing daily paperwork from the field Maintain customer files via digital database and physical file system Contacting clients in a customer support role. Setting up subcontractor purchase orders Obtaining materials quotes and managing materials lists General administrative tasks, such as ordering supplies, refilling bins and setting up FedEx shipments Assisting with travel needs such as hotel reservations and flight booking Miscellaneous management reporting New field personnel onboarding and training coordination Helping the field with technology needs and technology troubleshooting. Ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards Other projects and duties as assigned Experience and Qualifications: 2+ years general office administration experience Construction, restoration or insurance industry experience preferred G-Suite knowledge (Gmail, Sheets, Google Drive) Microsoft Office knowledge (strong emphasis in Word & Excel) English language literacy & fluency Ability to multitask in a fast-paced office environment Strong written and verbal communication skills Attention to detail and keen sense of safeguarding other people's property and information Comprehensive understanding of customer service principles and practices Ability to work under time constraints to meet specific obligations Strong organizational and data entry skills Physical Requirements: Occasional lifting from 5-40 lbs, unassisted (from 0-15% of the time) Sitting for extended periods of time Manual dexterity needed for keyboarding and other repetitive tasks The ability to bend, crouch, or stand as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

The Department of Ophthalmology at Boston Children's Hospital offers the latest and best in diagnostics and care for children with vision problems. The department has 29 ophthalmologists, nine optometrists, and nine orthoptists on staff. Our experts have pioneered specialized diagnostic and surgical techniques for babies and children. We see more than 40,000 outpatients each year, and more than 1,500 surgical procedures are performed annually in our 11 locations. The Ophthalmology - Customer Service department is seeking an intern who embodies our values of respect, inclusivity, teamwork, and kindness to provide patients, families, and colleagues with an experience equal to the care we deliver at our Waltham office. This position is 100% onsite. Key Responsibilities: * As a Patient Experience Representative (PER) Intern, you will provide high quality customer service and administrative support and assist with patient check-ins, answering phones, and help patients and families get where they need to go. * This is a terrific opportunity to gain exposure to healthcare administrative roles, and you will be exposed to top talent in the industry. You will hone your skills in customer service, time management, communication, teamwork, and collaboration among other transferable skills. The PER job family allows career progression in the healthcare industry. Minimum Qualifications Education: * Current undergraduate students preferred; high school diploma/GED required. Experience: * Previous administrative, customer service, or internship/coop experience preferred. The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

In order to participate in Berklee Student Employment, a student must fulfill the following requirements: Current student at Berklee College of Music or Boston Conservatory at Berklee. Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program. Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters. Have a valid United States Social Security Number (SSN). Remain in “valid” Visa status as applicable. A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester. Federal Work Study student may apply. In good disciplinary standing. Must be located in the U.S. For complete program details, please go to our website: ************************ the supervision of the Studio Managers and Consultants, Studio Operations Assistants provide first-tier technical support in Berklee's flagship recording studios and production suites. Studio Operations assistants help guide PWTD students in their use of music technology, keep all production facilities in showroom condition, promote the continuity and flow of sessions and help monitor a vast inventory of vintage and modern equipment. Eligibility: Current MP&E student, enrolled in or have taken MP 212, and have at least two semesters to go before graduation. Requirements: Stellar interactive and customer service skills Must have a friendly and positive attitude Promote a professional and respectful work environment Strong organization skills and attention to detail Excellent written and verbal communication skills Punctual and reliable Must have a strong desire to learn Ability to be flexible with schedule, and available during some college vacation periods. Preference will be given to candidates who are able to work 7:30am some mornings, and 8pm-12am on weekdays and weekends. Previous recording/audio engineering or MP&E Daytime Recording Ensemble experience is a plus, but not required. Essential Duties and Responsibilities: Prepare and clean all Production Facilities in the morning. Greet anyone who comes to the Studio Operations office. Provide guidance & technical support to students, staff and Faculty. Help enforce studio policies, session protocols and procedures. Answer phones and provide admin support to the office. Assist Studio Operations Team (Studio Managers, Consultants, and Director of Operations) on various tasks and projects. Provide studio tours. Engineer or assist special event recording sessions (CWP, FS, Visiting Artists etc...) Other duties as assigned. Please send your resume and cover letter with your application. Incomplete applications will not be considered. Hourly Rate: $16.45 Hiring Manager: Bryan DiMaio

Summary: The Community Kiln is a non-profit ceramic studio under SMOC, South Middlesex Opportunity Council. The Studio Assistant works closely with the Manager in the upkeep and operations of the studio including cleanliness, class preparation and customer service. The Studio Assistant works with studio members, students, instructors and other customers. Studio Assistant may also be called upon to assist with Art Studio Classes. This role reports to the Studio Manager. The ideal candidate is reliable, punctual, artistic, patient and has a positive attitude. The Studio Assistant will often be the sole representative of the kiln. Why Work for SMOC? Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment. Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees. Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and EyeMed Vision Insurance available to full-time employees. 403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees. Additional voluntary benefits including; Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability. Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more. Primary Responsibilities: Maintain studio cleanliness. Upkeep of class glazes and materials. Occasionally mixing slips or oxides. Recycling of clay via hand wedging or the use of a pug mill. Preparing clay and materials for class/workshop use. Checking in students for classes. Assisting customers with project pick-ups. General customer service; Welcoming customers, answering questions, helping them locate items and providing advice and recommendations. Bagging or wrapping workshop items to ensure safe transport. Assisting in finishing (trimming and glazing) and firing of clay projects and clay works for classes and events. Loading/unloading a top loading kiln, as instructed. Maintaining kiln equipment and scraping shelves after use. Assist team at special functions and events as requested. Assist maintenance with clay deliveries, frequently totaling over 1000lbs of clay. Ensure that work is done timely and efficiently. Opening and closing of the studio and monitoring open studio times, as needed. Record social media content. Be comfortable working alone and/or with others. Other duties as assigned. Knowledge and Skill Requirements: A minimum of 2 years' experience in ceramics Basic knowledge of ceramic equipment and processes. Use of power tools/machinery such as a drill and slab roller. Ability to create art in both hand-built and wheel-thrown forms. Knowledge of firing electric kilns and independent loading/unloading kilns. Prior customer service experience. Basic computer proficiency. Strong communication skills. Organized detail and process oriented. Interest in art. Reliable transportation to and from the studio. Organizational Relationship: Directly reports to the Manager, Community Kiln. Physical Requirement: Ability to maintain a clean studio-must be willing to clean on a regular basis. Standing/walking for long periods of time. Ability to carry and move heavy objects (50lbs) Wearing a particulate respirator on the face and safety glasses as required for the glaze and clay recycling. CPR and First Aid certification (will be provided if needed) Working Conditions: As part of the responsibilities of this position, the Assistant, Community Kiln Studio, will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. A successful background check is required. Up to 20 hours a week on a flexible basis. Weekend availability is required, and flexibility in scheduling in essential. Up to 20 Hours per week

Job Description Join Our Team as an Administrative/Accounting Assistant - Public Safety! Are you detail-oriented, organized, and skilled in supporting complex administrative operations? The Town of Brookline is seeking an experienced Administrative/Accounting Assistant to support operations in our Public Safety Business Office. This position plays a key role in managing payroll, purchasing, and accounts receivable functions for both the police and fire departments. The Administrative/Accounting Assistant performs a range of clerical and technical tasks to ensure accuracy and efficiency in daily operations. Responsibilities include data collection and entry, maintaining records, and assisting with the complete payroll cycle. Why Join Us? As part of the Town of Brookline's team, you'll have the opportunity to support the vital operations of our public safety departments. We offer a competitive hourly rate ranging from $30.06- $31.33. This position includes vacation and sick time, 13 public holidays, personal days, and excellent health and retirement benefits. You'll gain valuable experience in payroll, purchasing, and accounts receivable functions, working alongside dedicated professionals committed to public safety. Key Responsibilities: Payroll: Manage payroll functions for police and fire personnel, including data entry, verification, and processing of overtime, court time, and other compensations. Maintain personnel records and assist with new hire onboarding. Purchasing: Provide administrative support for the purchase order process, maintain inventory, and ensure accuracy in requisitions and purchase orders. Accounts Receivable and General Billing: Process incoming checks, reconcile invoices, manage delinquent accounts, and support the accounts receivable process. Accounts Payable: Administer the accounts payable process, ensure proper approval and coding of invoices, and maintain accurate records. General Administrative Support: Maintain records, respond to citizen requests, compose correspondence, and provide backup support to other clerical staff. Qualifications: High school diploma; Associate's or Bachelor's degree preferred. One to two years of basic bookkeeping experience and administrative office experience. Familiarity with public safety operations and procedures is highly preferred. Strong computer skills, including proficiency in typing, office software, and database management. Excellent organizational, communication, and interpersonal skills. Ability to work independently, manage time effectively, and meet deadlines. Salary Range: $30.06- $31.33 hourly Work Environment: Office setting with frequent contact with the public, government agencies, court personnel, insurance companies, vendors, and town departments. Discretion required when handling sensitive personnel, budgetary, and legal information. Apply Now: If you are ready to contribute to the safety and well-being of our community, apply with your resume and cover letter today to join our team as an Administrative/Accounting Assistant in the Public Safety office. Applications received by December 31 will receive priority consideration.