Administrative assistant jobs in White Plains, NY - 625 jobs

Executive Personal Assistant to Sole Principal, Securities Brokerage and Insurance Firm/Family Office, Mamaroneck, NY, In-Person, 5 Days A sole owner of a securities brokerage and insurance firm with well-established clients and a family office is looking for an experienced and highly organized “right hand” Executive Personal Assistant. The ideal candidate has at least 5 years of experience supporting a HNW Principal, preferably in the brokerage/ finance space and will like to work at his home office on a daily basis, preferring a small office environment where you will get involved in many projects, personal and professional. About The Job: Serve as the primary administrative support, “right hand” to the principal, managing his calendar, scheduling meetings and prioritizing his in-box, personal and professional. Manage personal and professional projects including a home construction project and house maintenance. Manage commercial real estate holdings Arrange domestic and international travel arrangements Craft and edit emails and other correspondence on his behalf; speak to broker dealers/clients on a regular basis; maintain client and broker dealer files; financial reporting Handle work with charitable organizations Plan dinners, events Track and manage deadlines, priorities, and follow-ups for the principal Expense reporting Personal work; errands and special projects Professional ad hoc projects About You: At least 5 years of experience as an Executive Personal Assistant supporting a HNW C-Suite executive, preferably at a small finance firm or family office. Experience at a brokerage firm also highly desired Bachelor's Degree; finance degree a PLUS Detail-oriented and organized with exceptional problem-solving skills. A great communicator to speak with broker dealer clients with a “high touch” service mentality. Proficiency in Microsoft Office Suite; Advanced Excel Professional, proactive with a warm, calm personality. A desire to work in a small home office Compensation: Competitive salary, annual discretionary bonus, healthcare stipend.

A small Greenwich company in the luxury consumer goods industry is looking for an Executive/Personal Assistant to support the President. The company is run from the Principal's home and this is an in-person position, working from the fully equipped home office. Key Responsibilities: Executive Assistant Responsibilties- Provide day-to-day administrative support to the President Coordinate extensive travel (domestic and international), transportation, accommodations and logistics Draft and prepare correspondence and documents Manage calendars, appointments, and meetings (in-person and virtual) Maintain organized filing systems (digital and physical) Order office supplies and provide general office assistance Track tasks, follow up on action items, and project management Personal Assistant Responsibilties: Coordinate repairs, maintenance, and service providers for the household Manage scheduling and projects for the home Handle errands and day-to-day logistical tasks, as needed Anticipate needs and proactively address issues Qualifications & Skills: Bachelor's Degree Preferred 3-5 years of experience in an administrative or personal assistant role CRM experience a plus Strong organizational and time-management skills Clear written and verbal communication skills High level of discretion and confidentiality Detail-oriented with excellent follow-through Proactive and able to work independently Comfortable working in a small, in-home office environment

Title: Executive Administrative Assistant Salary: $70,000-$90,000+ (some flex dependent on experience) Benefits: Comprehensive benefits package available (details to be provided) Work Schedule: 8:30am-5:00pm M-F (some flex required) Position Type: Direct-Hire/Permanent (no temp or contract period) Overview: Client Company is seeking a highly organized, proactive, and discreet Administrative Assistant to provide comprehensive executive and personal administrative support to the Chief Executive Officer. This role is critical to maximizing the CEO's effectiveness by managing scheduling, communications, logistics, and follow-through across both business and personal priorities. The ideal candidate is detail-oriented, anticipates needs, exercises excellent judgment, and thrives in a fast-paced, high-accountability environment Responsibilities: Calendar & Time Management Own and manage the CEO's business and personal calendar. Schedule, coordinate, and confirm internal, external, and personal meetings. Prioritize time, resolve conflicts, and ensure efficient schedule flow. Protect focus time and ensure appropriate preparation and travel buffers. Meeting Coordination & Preparation Coordinate logistics for meetings, including agendas, materials, and attendees. Set up video conferences, conference rooms, and meeting links. Track action items, decisions, and follow-ups to ensure completion. Follow-Up & Task Management Track commitments and action items arising from meetings and emails. Proactively remind, draft, and coordinate follow-ups on behalf of the CEO. Maintain a running task and priority list. Email & Communication Support Assist in managing the CEO's inbox by prioritizing, flagging, and organizing communications. Draft correspondence and responses for review and approval. Ensure urgent and important matters are addressed promptly. Travel Planning & Logistics Plan and coordinate all travel, including flights, hotels, ground transportation, and itineraries. Ensure schedules are realistic and aligned with business priorities. Prepare and maintain detailed travel itineraries. Business Administration Support Assist with internal coordination across leadership and teams. Support special projects, document organization, and light administrative reporting. Serve as a coordination point between the CEO and internal/external stakeholders. Personal Administrative Support Manage personal appointments, commitments, and travel as requested. Assist with life-administration tasks that impact executive availability and focus. Always maintain strict confidentiality. Requirements: Required 5+ years of experience supporting senior executives or C-level leaders. Exceptional organizational and time-management skills. Strong written and verbal communication skills. High degree of professionalism, discretion, and judgment. Ability to manage multiple priorities in a fast-paced environment. Advanced proficiency in Microsoft Outlook, Google Calendar, email, and video conferencing tools. Preferred Experience in finance, consulting, media, or high-growth companies. Familiarity with CRM or task management tools (Salesforce, Asana, Notion, etc.). Experience managing both business and personal executive support. Core Competencies Proactive and anticipatory problem-solving Extreme attention to detail Strong follow-through and accountability Calm under pressure Trustworthy and highly confidential Excellent prioritization and decision-making skills Performance Measures Smooth, well-prioritized calendar with minimal conflicts Consistent follow-through on action items and commitments Well-prepared meetings and travel Reduction in last-minute issues and scheduling conflicts Increased executive leverage and focus on high-value activities Working Conditions Standard business hours with flexibility as needed Occasional after-hours or travel-related coordination

Executive Assistant - Private Equity A respected alternative investment firm is looking to add a polished, detail-oriented Executive Assistant to support a team of senior and mid-level professionals. This position operates within a high-energy, professional environment where discretion, organization, and sound judgment are critical. The Opportunity: The ideal candidate is proactive, adaptable, and comfortable managing multiple workstreams simultaneously. Acting as a trusted administrative partner, this individual will help keep day-to-day operations running smoothly by overseeing scheduling, coordinating travel, and ensuring meetings and communications are executed seamlessly. Core Responsibilities: • Oversee and manage intricate calendars, meetings, and last-minute changes • Handle phone calls, emails, and correspondence with professionalism and tact • Coordinate domestic and international travel, producing detailed itineraries • Compile and submit accurate monthly expense reports • Manage meeting logistics including room reservations, catering, materials, and agendas • Provide support with presentations and related materials for internal and external use • Maintain organized contact databases, files, and shared resources • Exercise discretion when handling sensitive and confidential information • Effectively prioritize and manage multiple deadlines in a fast-paced setting Qualifications: • Bachelor's degree preferred • Minimum of 2 years of experience as an Executive or Administrative Assistant, ideally within financial services • Strong working knowledge of Microsoft Office (Outlook, Word, Excel) • Exceptional organizational skills with a sharp eye for detail • Clear, professional written and verbal communication skills • Reliable, composed, and capable of performing under pressure • Team-oriented, positive, and accountable • Comfortable operating in a high-performance, fast-moving environment Compensation & Benefits: The firm provides a competitive compensation package along with a comprehensive benefits offering focused on employee well-being and work-life balance. Benefits include modern office facilities, health and retirement plans, generous time off, curated meal and wellness programs, and limited seasonal flexibility.

Based in Greenwich, CT, Summer Rain employs more than 170 people and has been in operation for over 40 years. The company provides unparalleled irrigation and landscape lighting. wells and water filtration services to residential and commercial customers in Connecticut and New York. Recognized nationally as one of the top 100 irrigation companies in America, Summer Rain is dedicated to exceeding customer expectations and meeting the needs of its employees and communities. The company guarantees a 24-hour response time and immediate emergency service for its custom-designed irrigation and lighting systems. Role Description This is a full-time, on-site role for an Office Administrative Assistant located in Port Chester, NY. The Office Administrative Assistant will be responsible for a variety of clerical and administrative tasks including answering phones, scheduling appointments, managing executive schedules, and providing support to other staff members as needed. These tasks will necessitate excellent phone etiquette and strong communication skills. Salary range- $50,000 to $55,000. Qualifications Administrative Assistance and Executive Administrative Assistance skills Excellent Phone Etiquette and Communication skills Proficient Clerical Skills Strong organizational skills and attention to detail Ability to multitask and manage time efficiently Experience with office software and equipment Previous experience in a similar role is a plus

We invite you to apply for an exciting position, that has great potential for growth. The Complete Tile Collection is celebrating its 21st year as a favorite of the interior design community. The client base is brimming with well-known design firms in the country and the list continues to expand. The dynamic and cutting-edge product development we strive to achieve, always keeps our design clients excited and loyal. This coupled with state-of-the-art web technology on completetile.com, assures continued success. You will be trained in new and exciting skills on the cutting edge of ecommerce, showroom merchandising and wholesale distribution, while working with our talented team. It is very important that you be a detail-oriented person who has an interest in growing professionally, but most importantly excellent with data and paperwork. You will be working with a company that designs, manufactures, imports and wholesales fine mosaic and tile for architecture and interior design. What we are looking for: Bachelor's Degree. Administrative Experience. Strong typing skills. Attention to detail. Ability to multi-task. Efficient Workload Management and Prioritization Strong Microsoft Excel Skills Basic QuickBooks knowledge a Plus. Basic Adobe InDesign knowledge a Plus Basic Adobe Photoshop knowledge a Plus Role Overview: Update product details and pricing on Quickbooks. Use Magento and Adobe Commerce to create, update, and maintain consistent product information on website. Create merchandising information labels for showroom displays. Create and organize labels for the sample library (samples & sample bins). Maintain updated price books from factories and vendors. Place replenishment orders for the sample library to factories and vendors. Assist VP of Marketing with various data entry and website maintenance tasks. Work together as a team to accomplish important tasks that may arise. Compensation: $60,000/yr Starting Salary 100% Company Paid Health Insurance plus Dental & Vision 2 Weeks Paid Vacation / 8 Paid Personal & Sick Days / Paid Major Holidays 401k With Employer Matching Year-end Bonus Based on Performance Room for Growth About Our Culture: At Complete Tile, our team sells with confidence, pride, and integrity. We don't “push product”-we help our clients create tile schemes that inspire delight. Led by CEO and founder Denes Petoe, a passionate designer himself, our team is committed to elevating the client experience through beauty, knowledge, and care. This role is ideal for someone who thrives in a collaborative, detail-driven, and design-centric environment. Apply now to join the Complete Tile legacy. Sincerely, The Complete Tile Collection Team

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Provide calendar management for a key executive within the organization while maintaining and prioritizing follow-ups Coordinate meetings/calls across multiple time zones Travel arrangements, inclusive of booking flights, hotels, and ground transportation, and identifying and securing meeting locations Support general administrative operations by organizing and scanning documents and performing daily administrative activities Preparation of internal and client-facing materials, such as pitch decks, customized documents, and spreadsheets Information input within the database, with strong attention to detail as to maintain accuracy Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Compass is a leading real estate technology company offering a comprehensive platform designed to streamline the buying and selling process. Founded in 2012, Compass operates in 22+ regions across the United States, including major cities such as New York, Los Angeles, Chicago, and San Francisco. The company is dedicated to delivering exceptional experiences for both agents and their clients, aligning with its mission to help everyone find their place in the world. With a commitment to innovation and excellence, Compass has established itself as a trusted industry leader. Explore opportunities to join the team at ************************ Role Description We are seeking a full-time Administrative Assistant to join our team on-site at our Greenwich, CT location. This role involves managing daily administrative tasks, providing executive support, and maintaining efficient office operations. Responsibilities include managing schedules, handling communications, organizing documents, coordinating meetings, and ensuring the smooth functioning of the office environment. Qualifications Proficiency in Administrative Assistance, including organizational and task management skills. Strong phone etiquette and excellent Communication skills to handle calls and correspondence effectively. Experience in Executive Administrative Assistance to support leadership with scheduling, travel arrangements, and correspondence. Proficiency in Clerical Skills, including document preparation, data entry, and record-keeping. Ability to multitask and prioritize in a fast-paced environment. Strong interpersonal skills and team collaboration abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Prior experience in real estate or a similar industry is a plus.

**W2 Contract**Englewood Cliffs, NJ**ONSITE**$30-35/hr** Top Must-Have Skills Exec Admin Experience Bilingual in Korean and English Required Have can-do spirit The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office. Responsibilities Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries. Qualifications: Bachelor's Degree required 3+ years' Executive Administrative experience required Verbal and written communication, multi-tasking, customer service and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

Pay: $21/hour Schedule: Monday, Tuesday, Thursday, Friday: 9:00 AM - 5:00 PM (30-minute unpaid lunch) Wednesday: 8:30 AM - 5:00 PM About the Role A well-established law firm in Garden City is seeking a polished, professional Office Assistant to support daily administrative operations and serve as the first point of contact for clients, vendors, and visitors. The ideal candidate will demonstrate strong communication skills, exceptional attention to detail, and the ability to handle sensitive and confidential information in a fast-paced legal environment. Prior experience in a law firm or legal setting is preferred. Proficiency in Microsoft Office (Outlook, Excel, Word) is required. Key Responsibilities Answer incoming calls and transfer to the appropriate employee or attorney Gather basic information from callers before transferring Locate files for attorneys as needed Scan documents into the filing system Assist with mass mailings Log and stamp all incoming mail Order office supplies (Quill, Staples, etc.) Schedule FedEx pickups as needed Enter and upload information into online systems Greet visitors in a professional, friendly manner Maintain the cleanliness and organization of the reception area and conference rooms Turn on/off air purifiers and close windows at the end of each day Requirements Pleasant, professional phone voice and demeanor Strong customer service skills Excellent verbal and written communication skills Highly organized and detail-oriented Preferred Skills Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access) Prior legal office experience is a plus

If this opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details. Outpatient procedures 2 days per week, prefers Tuesday and Thursday 12 - 14 procedures per day Outpatient setting EGD, colonoscopy, and flexible endoscopy required Hospital privileges required Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO From $335.00 to $425.00 hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Rates shown are all-inclusive and combine an hourly base pay with other potential earnings like overtime, call, and holiday pay. Please contact your consultant for details." Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

Coordinate schedule, appointments, reservations, and travel arrangements for C-Level Executives (Business and personal) Organize and maintain email inboxes for executives. Organize information and respond accordingly. Track tasks and projects to ensure appropriate prioritization of projects with respect to deadline and organizational developments Demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality Draft and send memos and notifications with important updates and information Build rapport with clients, vendors, and corporate team members Facilitate excellent communication in the office Run errands for corporate office and executives as needed

Personal / Executive Assistant (PA / EA) Employment Type: Full -Time About Us We are leaders in the healthcare mental health industry, managing back -office operations for multiple clinics. Our mission is to deliver exceptional support to enhance efficiency and service quality. As a rapidly growing organization, we seek a highly adaptable Personal and Executive Assistant to streamline operations, optimize productivity, and enable our leadership team to focus on top -level strategic priorities. Position Summary The Personal / Executive Assistant (PA / EA) will work closely with multiple executives, providing a mix of administrative, operational, managerial, and personal support. The ideal candidate is highly organized, proactive, tech -savvy, and an excellent communicator who thrives in a fast -paced environment. This role is crucial in ensuring that time and resources are utilized efficiently, handling both business and personal tasks as needed. Key Responsibilities Administrative & Executive Support Manage executives' calendars, schedule meetings, and prioritize appointments. Prepare meeting agendas, take detailed minutes, and send recap notes with action items. Draft, edit, and proofread correspondence, reports, and presentations. Handle confidential documents and sensitive information with discretion. Office & Operations Management Oversee daily office operations, ensuring an organized and efficient workspace. Manage office supplies, vendor relationships, and maintenance needs. Coordinate team schedules, meetings, and office activities/events. Assist with HR -related administrative tasks, such as onboarding support. Project & Task Management Update and maintain CRM and project management systems. Track and oversee task delegation, ensuring timely completion. Assist with workflow optimization and process improvements. Personal & Lifestyle Management Handle personal errands, reservations, and household/vendor coordination. Manage personal travel arrangements, including flights, hotels, and itineraries. Assist with purchasing and order management, including gifts and personal items. Provide support for family or personal engagements as needed. Operational Efficiency & Business Development Support Act as a gatekeeper, managing access to executives and aligning priorities. Provide ad -hoc support for interviews, event attendance, and travel coordination. Assist with networking, business research, and recruitment efforts. Communication & Coordination Serve as a liaison between executives, internal teams, and external stakeholders. Foster a positive and collaborative work environment. Relay updates, messages, and priorities to relevant parties. RequirementsQualifications & Requirements 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role. Strong organizational, time management, and multitasking skills. Excellent written and verbal communication skills. Tech -savvy with experience in CRM, project management tools, and Microsoft/Google Suite. Ability to handle confidential and sensitive information with discretion. Strong problem -solving skills and ability to work independently. A proactive attitude and the ability to anticipate needs before they arise. Flexibility to handle both professional and personal responsibilities. Preferred Qualifications Experience in healthcare, mental health, or corporate executive support. Familiarity with Zoho, Notion, Asana, or similar tools. Background in event coordination, HR support, or business development. BenefitsCompensation & Benefits: Salary Range: $65,000-$85,000 annually, based on experience and qualifications. Performance Bonuses: Annual bonus opportunities based on individual and company performance. Full Benefits Package: Medical insurance with company contribution. Full dental, vision, and life insurance. 401k with up to 4% company matching. Time Off: 15 days PTO annually. 6 paid holidays off. Sick days (as per NY State). Professional Development: Annual training allowance for courses, certifications, or conferences. What We Offer: A dynamic and collaborative work environment. Opportunities for professional growth and development. The chance to make a significant impact in a growing company.

Job Description Our client, a leading large scale developer, is searching for a highly organized, proactive, and detail-oriented Executive/Personal Assistant to provide support to several C-Suite family members. Must be a candidate who is resourceful, tech-savvy, who thrives in a fast-paced environment, and who anticipates needs in advance. This is an onsite role. In this role YOU will: Provide full calendar management, including scheduling, rescheduling, and prioritizing meetings across multiple time zones. Coordinate internal and external meetings and calls. Help manage workflow by evaluating requests, determining urgency, filtering incoming demands, and escalating matters appropriately. Prepare agendas, take notes, and track follow-ups as needed. Order daily office lunches and manage recurring food and supply orders. Coordinate deliveries and office service requests. Schedule personal medical, dental, and wellness appointments. Track personal vehicle records including parking/traffic violations, inspection dates, registration renewals, and service appointments. Monitor EZ Pass accounts including balances, replenishments, and violation notices. Arrange personal errands such as returns, household appointments and reservations. Assist with family-related coordination when needed. Coordinate personal and business travel itineraries including flights, hotel reservations, car service, and activity planning. Track travel expenses and prepare reimbursements via Concur YOU might be the RIGHT person if YOU have: 5+ years previous experience as an Executive Assistant supporting several C-Suite leaders Experience in Real Estate, a corporate office, media, or entertainment Strong Microsoft Office and Concur Previous experience with project management is a plus Must have the ability to remain calm under pressure and adapt to changing requests Must maintain a positive work attitude, especially with shifting priorities Positive, service-oriented attitude Extreme professionalism working with all levels of an organization, team player Master Search Solutions is a direct hire recruiting firm that specializes in the New Jersey marketplace. We have over 30 years of experience connecting top talent with leading businesses. We are committed to (and celebrate) diversity, equity, and inclusion.

Our client is seeking a dynamic and proactive Executive Personal Assistant (Calendar) to support a CEO in Bergen County, NJ. In this role, you will serve as a trusted partner for protecting the CEO's time, anticipating needs, and ensuring seamless coordination across a fast- paced professional and personal environment. As an integral member of the PA team, you will work closely with colleagues to provide seamless support, streamline communication, and maintain stability in an over-changing international landscape. This position is ideal for someone who thrives in precision driven calendar management and enjoys staying several steps ahead. Key Responsibilities: ● Take full ownership of the CEO's complex calendar: schedule meetings, calls with precision and foresight ● Anticipate scheduling challenges and proactively provide solutions to avoid conflicts ● Prioritize daily activities to ensure optimal use of the CEO's time and energy ● Act as a central point of contact with internal teams, board members, partners, and global stakeholders ● Manage confidential information with the highest level of professionalism and discretion ● Streamline workflows and keep the CEO focused on key priorities by removing operational distractions ● Maintain smooth alignment between professional demands and personal life to support work-life balance Qualifications: ● 5+ years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives of the company ● English required; Russian language skills preferred. ● Exceptional organizational and multitasking abilities with a natural talent for setting priorities ● Tech-savvy with strong proficiency in digital scheduling tools, office software, and online communication platforms ● A proactive and solution-oriented mindset. ● Professional presence, discretion, and reliability in every interaction ● Ability and willingness to travel domestically and internationally as required ● Flexibility and adaptability to thrive in a fast-paced, international business environment ● Verified references from former employers are required Schedule: Monday- Friday, 40 hours per week.

Make us your new Home. Help us accelerate the growth of our expanding medical services firm! The Personal and Administrative Assistant will play a pivotal role in supporting the CEO and ensuring the seamless operation of many important functions. This position is ideal for a proactive, detail-oriented professional who excels in managing diverse tasks and thrives in a dynamic work environment. In this role, you will provide essential support in managing daily activities and ensuring smooth operations for the CEO. This position offers an unparalleled opportunity to work closely with top leadership, providing invaluable support and contributing to their productivity and success. RESPONSIBILITIES: Supports directly as the go-to person for all needs, including daily administration, calendar management, travel schedule, project coordination, answering calls, etc. May serve as a spokesperson and serves as point of contact with vendors, partners, contractors, consultants, clients, etc. Provides general administrative support. Makes administrative decisions and takes action in CEO's absence. Engage in tasks that support the proper functioning of my personal and professional life, including schedules, travel, activities, among other categories. Arrange travel including flights, ground transportation, lodging, dining and other activities. Help to coordinate functions, events and other activities. Purchasing of household supplies and groceries. Maintain a digital rolodex, update when necessary. Coordinate and effectuate mailings such as cards, invitations. Planning/executing events and parties. Research and execute special projects. Be responsible for “gifting” and delivery of gifts. Create files, spreadsheets and other documentation of certain matters, as necessary. Prepare reports and other materials. Manage healthcare reimbursement, if necessary. Run errands. Keep CEO's home organized and neat. Assist with administrative duties: scheduling appointments, planning travel arrangements, checking emails, answering and making phone calls. Take care of household upkeep and maintenance Sourcing contractors and other personnel to resolve house/house-hold repairs, developing new amenities, etc. Overseeing any repairs, new projects Managing daily/weekly upkeep of the home and its various components Handle bills. Light Housekeeping. Pet (Dog) care. Other related types of duties as assigned/requested by employer. EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS: High school diploma, GED, or equivalent required. Bachelor's degree preferred. Client services experience a plus. SKILLS, KNOWLEDGE, AND ABILITIES: Proven ability to manage a flexible schedule. Always available, mobile, and open to travel. Exemplary planning and time management skills. Outstanding verbal and written communications skills. Ability to interact with high profile clients and executives. Adaptable. Organized. Detail-oriented. Friendly/personable. Discreet. Problem solver/resourceful. Excellent interpersonal skills. Multitasker. Self-starter/takes initiative. Works well under pressure. SOFT SKILLS: Possess positive attitude and highly communicative interpersonal skills. Always exhibit polite and professional communication. Team-oriented. Excellent customer service. PAY: Commensurate dependent upon experience, competencies, and qualifications. Neuro Alert is an Equal Opportunity Employer. Employment with Neuro Alert is at-will.

Job Description ADMINISTRATIVE ASSISTANT TO CFO - ACCOUNTING FIRM Salary: $70,000, depending on experience Hours: 8:30 AM - 5:30 PM, with additional hours during tax season Must have QUICKBOOKS EXPERIENCE. A prestigious financial services firm in Bergen County, NJ, is seeking a skilled Administrative Assistant to support the CFO. This role requires prior experience in financial services, public accounting, investment banking, or an accounting firm. Candidates without this specific background cannot be considered. REQUIRED QUALIFICATIONS Mandatory: Experience working in financial services, public accounting, investment banking, or an accounting firm Proficiency in Microsoft Excel and Microsoft Word Strong understanding of basic accounting practices (billing, A/R, invoicing) Experience with QuickBooks IS MANDATORY Prior experience in a tax firm is highly advantageous Comfortable interacting with clients and executives Strong organizational and multitasking skills College degree preferred but not required (relevant experience accepted) KEY RESPONSIBILITIES Provide direct administrative support to the CFO Handle incoming calls and serve as a point of contact for clients Manage calendars, schedule meetings, and assist with document preparation Support accounting-related functions, including:Billing and accounts receivable InvoicingMaintaining accurate financial records Assist with general office administration Work additional hours during peak tax season as needed Great Boss, team spirit environment

We are seeking an Junior Administrative Finance Assistant to join our team! You will perform clerical and administrative functions during a busy Tax Season! Responsibilities: Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Strong Excel a MUST! Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills

The Westchester Community College Foundation, in partnership with SUNY Westchester Community College, provides scholarship, financial, and programmatic support to promote student success both in college and beyond. The Junior Administrative Assistant supports the Executive Director of the Foundation and Executive Administrator. Support will include calendar management, meeting logistics, and general administrative functions. The Junior Administrative Assistant will manage Foundation front office reception and general information for foundation operations. This position requires strong organizational and verbal communication skills. Good knowledge of the principles and practices of administration, office management and personnel management is important. Office tasks include timesheet distribution, mailings, meeting and event preparation (parking, room reservation, copies, work orders, meeting clean up, outlook calendar reminder, name tag printing, etc.), mail receiving, sorting, and distribution and departmental clerical assistance. The incumbent will prepare Excel spreadsheets and design information presentations (i.e. Power Point) for accounting analysis, special events, grant preparation & meeting presentations. The Junior Administrative Assistant will write confirmation letters, mail merge projects (labels, letters, etc.) and proofread printed material, which requires strong writing and computer application skills. They will gather, organize and summarize in report form financial and statistical data for development grant proposals. The incumbent is responsible for exercising independent judgment in relieving principals of administrative details. The Junior Administrative Assistant: * Supports the work of the Vice President, External Affairs/Executive Director WCC Foundation and Executive Administrator, and other staff as needed, including email correspondence, calendar management, and meeting scheduling and coordination; * Handles logistics of Board, Committee, leadership, and staff meetings; * Manages front office duties including phones, ordering office supplies, overseeing facility needs and placing work orders, daily mail distribution, and check log; * Provides assistance to other members of the department staff as needed; * General administrative tasks, filing, and other duties and projects as assigned. Requirements: REQUIRED QUALIFICATIONS: The successful candidate must possess a High School Diploma or equivalent and five years of experience where the primary function of the position was in a staff or administrative support capacity, or where the primary function of the position was supervision of clerical positions. Knowledge of Microsoft Office Suite applications is necessary. All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and evidence of equity-minded practice in all college policies, practices, and personnel. PREFERRED QUALIFICATIONS: * Proficiency in Microsoft Office Suite, TEAMs and Zoom required. Knowledge of database management preferred; * Strong organizational and time management skills; ability to handle competing priorities and take initiative when appropriate; * Strong interpersonal skills with the ability to interact professionally and communicate effectively with all levels of staff and constituents; * Ability to work both collaboratively and independently; * Attention to detail and ability to handle sensitive information discreetly; * Strong problem-solving skills and the ability to adapt to changing priorities. Additional Information: POSITION EFFECTIVE: The position will remain open until filled. SALARY & BENEFITS: The starting salary is $61,592. Additional compensation with seniority steps maximize at a salary of $76,398. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan. Application Instructions: Applicants interested MUST apply online by submitting a letter expressing interest in this position and a resume. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. Priority will be given to resumes received by February 13th. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.