Administrative assistant jobs in Wilmington, NC - 52 jobs

Liberty Cares With Compassion At Liberty Healthcare and Rehabilitation Services, we promote a challenging, but rewarding opportunity in a caring environment. We are currently seeking an experienced: PHYSICAL THERAPY ASSISTANT (PTA) Work with a multidisciplinary team to insure a wonderful rehab experience for patients and their families by being responsive and individualizing treatment plans. Be able to work in a supportive rehab environment with progressive treatment modalities to address a variety of diseases and impairments. In-house therapy with local management support. Job Requirements: EDUCATION: Must be a graduate of an accredited Therapy program. CERTIFICATE / LICENSE: Must be licensed in the state of the SNF you will be working. EXPERIENCE: Previous rehab SNF experience is preferred. Visit ********************************* for more information. Background checks/drug-free workplace. EOE. PI85a04a0f8d23-37***********2

Posting Details Benefits of Working at UNCW Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach. Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available. Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session. As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service. We also offer an abundance of training and development programs through our Dare to Learn Academy,and the employee assistance program, many of which are offered free of charge. Recruitment Range $36,946 - $40,500 Vacancy Number S02748 Position Title Administrative Associate Working Title Administrative Associate Competency Level Journey Home Department Department of Management - 31280 Primary Purpose of Organizational Unit The Management department is an academic unit assigned to the Cameron School of Business whose mission is defined as research, teaching and service. The faculty publishes scholarly articles and present research at academic conferences/meetings throughout the year. The department provides undergraduate and graduate course work for a wide variety of compulsory business school courses associated with the Management and Marketing options in the Cameron School of Business. Service is provided to (1) the university through faculty committees and other activities, (2) to the community by consulting, speeches by means of holding officer position for academic conferences as well as providing peer review services for journals. College Cameron School Business - 312 College College/School Information University Information The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking. A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering. The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education. UNCW has been part of the University of North Carolina System since 1969. Location of Workplace Main UNCW Campus Brief Summary of Work for this Position The Administrative Associate provides comprehensive administrative and technical support to the Department of Management. This position is responsible for a wide range of tasks, including: * Supporting the department in managing, coordinating, and advancing departmental goals * Coordinating travel arrangements and processing travel authorizations and reimbursements * Purchasing, organizing, and maintaining departmental supplies * Building courses and assisting the Chair with student enrollment management * Preparing and processing large mailings * Ensuring the office space remains organized, functional, and well-maintained * Serving as the primary point of contact for planning and coordinating department-sponsored events * Assisting search committees, the Department Chair, and candidates throughout departmental searches * Maintaining the departmental website, monitoring for needed updates, and recommending changes * Managing the department's operating budget across multiple funding sources, including tracking expenditures, preparing spending reports, and assisting the Chair with budget decisions * Supervising student workers as needed * Performing other duties as assigned Minimum Education and Experience Requirements Graduation from high school and one year of related office experience; or an equivalent combination of education and experience Preferred education, professional skills and experience * Bachelor's Degree * Experience with Banner Finance, Banner HR, SSRS, ChromeRiver, EPAF, and UShop * Knowledgeable with Microsoft Office software * Pleasant and professional customer service skills and attitude * Demonstrates excellent written and oral communication skills Required Certifications or licensure FTE 1.0 FTE (40 hours per week) Months Per Year 12 Months Work Days Monday - Friday Work Hours 8:00am - 5:00pm Type of Position Permanent Anticipated Ending Date if Time-Limited Position Number 7601 Job Posting Date 12/16/2025 Posting Close Date 01/09/2026 Number of Openings Single Incumbent Special Notes to Applicants PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered. This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. EEO Statement UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. External Link to Posting ************************************ Applicant Documents

Benefits: 401(k) matching Company parties Dental insurance Employee discounts Health insurance Opportunity for advancement The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as: Answer phones and greet visitors Schedule appointments and maintain calendars Schedule and coordinate staff and other meetings Collate and distribute mail Prepare communications, such as memos, emails, invoices, reports and other correspondence Write and edit documents from letters to reports and instructional documents Create and maintain filing systems, both electronic and physical Manage accounts and perform bookkeeping In order to perform their various duties, an Administrative Assistant must exhibit many varied skills and qualifications. At the core, the Administrative Assistant is a support position, meaning that communications and decision-making are paramount. A few of the specific skills that all administrative assistants should possess include: Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks. Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis. Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant's responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list. Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more. The minimum level of education for an Administrative Assistant is a high school diploma or GED. Temporary agencies may also provide training in these areas. For those straight out of high school, courses in word processing and general office procedures are offered at vocational schools and community colleges and can be very helpful. Administrative Assistants with a bachelor's degree are more marketable, as they are seen to have a more well-rounded education that includes writing and mathematics, which can be useful to the job. While prior experience is not strictly required for work as an Administrative Assistant, many employers value prior work in the field. This is because many office professionals learn their major skills through on-the-job training, and a strong history of long-term work with other organizations can show reliability, responsibility and that you possess the skills you need. Starting as a secretary and working up through the ranks also shows increasing skill development and dedication. Compensation: $18.00 - $18.00 per hour At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities. Are you ready to plan for your future? Discover your next career. Make your statement. Learn more by exploring the positions offered by FASTSIGNS centers. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.

Showcase your professional acumen, communication skills and flexibility while delivering flawless work output in this role. Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Marketing Growth and Innovation (MGI), you will need to work well in a team environment, be able to represent the executive leaders with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. You will also be a part of the team's work by helping our teams succeed through effective calendar management and event setup. Job responsibilities: Maintain complex and detailed calendars across three executives who lead 1) Card Marketing Activation and Transformation (CMAT), 2) Pricing, and 3) New Initiatives and Control Execution (NICE) Use appropriate discretion in dispensing information; manage the coordination and logistics of both internal and external meetings across stakeholders, proactively prioritizing and connecting with other assistants Assist teams in arranging complex meetings involving senior leadership or large groups; arrange and coordinate complicated domestic and international travel and associated invoices and T&E expense claims for the executives, ensuring policy compliance Organize all aspects of internal and external events, including catering and transportation Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access for new hires Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Manage priorities by understanding urgency, seniority, and importance of meeting content and participants Respond to firedrills with poise and balance relative to other priorities Required qualifications, capabilities, and skills: 5+years of prior administrative experience Advanced organizational skills, ability and instinct to connect dots and escalate issues as required Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Sound application of English grammar, punctuation and spelling Excellent written and spoken etiquette and ability to manage competing priorities i.e. calendar management Self-starter with ability to track and manage work across multiple priorities Professional maturity and ability to remain calm under stress Ability to provide and receive constructive feedback and coaching Preferred qualifications, capabilities, and skills Experience supporting at an executive or Managing Director level (or equivalent) or above College degree Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Nemours is seeking a Department of Surgery Intern (Part-Time) to join our team in Wilmington, DE. This is an intern-level that will provide assistance with routine operations and procedures in the Department of Surgery. The intern will provide administrative support to the clinical and administrative leaders from the Department of Surgery and facilitate and coordinate multi-faceted activities and projects on behalf of the departmental leadership to include Chairs, Administrators, and Directors. Essential Functions: Assist in the coordination and support of departmental and divisional projects and initiatives. Participate in departmental continuous improvement activities; create reliable methods for standard work. Support the Surgical Coordinators scheduling cases and visits, obtaining authorizations, and assisting patient throughput. Coordinate and maintain oversight of calendars to ensure an accurate schedule. Coordinate meetings as directed. Accurately prepare and process payment requests, dues/license payment and associate reimbursements. Provide administrative support to department leaders and clinical providers including preparation of correspondence, maintain departmental spreadsheets, etc. Job Requirements: • Must be currently enrolled in or a recent graduate of a Bachelor's degree program. • Technology aware and proficient. • Excellent team and interpersonal skills. • Ability to work independently and learn quickly. • Excellent communication skills. • Ability to function in a collaborative environment. • Innovative thinker.

We provide: Year-Round Stable, Steady Work Regular Work Hours Flexible Scheduling Company Logo Wear and strong office support Trublue Total Housecare of Wilmington is a Total Home Care services company dedicated to providing value and peace of mind to our customers. Our mission is to help people maintain the safety and value of their homes through home assessments and regular maintenance. We are searching for an entry level yet reliable Handyman/Handywoman to provide general home services to our customers in our community area. The Types of Jobs We Perform: Bathroom Upgrades / Remodel Drywall Repair / Patching / Caulking Flooring Repair and Installation General Carpentry General Home Repairs and Handyman Work Kitchen Repair / Remodel Minor Plumbing and Minor Electrical Painting Interior and Exterior What we value: FAMILY - Why else are we in this business? It is our most important asset, and we strive to make everyone feel like they are part of our family! INTEGRITY - Treating people with respect and looking for the same in return, everyone has a voice! TRUST - Achieved through reliability and credibility, cannot just talk it, ya gotta walk it too! QUALITY - Taking pride in one's work and providing the best value and customer experience possible, they will not always remember the work that was done but they will remember you! The appropriate candidate for the Handyman Assistant position must be hard working, punctual, and respectful. Having an interest in miscellaneous around the house type repairs like carpentry, basic plumbing, drywall, painting and basic electrical is also a plus. Qualified candidates will need a driver's license, a reliable vehicle, and owning some standard tools is an advantage. Candidates must also pass a background check, be a legal citizen of the US, and speak fluent English We are actively interviewing for this position - If you have the skills we're looking for, apply today and our hiring manager will follow-up! All locations are independently owned and operated. Service offerings, certifications, and licenses vary by location. T.B. Franchising Systems, Inc. is not affiliated, connected or associated with TruPros International, Inc. or any of its services. All inquiries specific to employment at this location should be made directly to the franchise location, and not to TruBlue Home Service Ally Corporate office."

UWMedicine Northwest Parking has an outstanding opportunity for a 10 month fixed duration Department Assistant 2 WORK SCHEDULE 50% FTE 10 Month Fixed Duration In-Person DEPARTMENT DESCRIPTION Parking Services is a division within the Department of Public Safety at UW Medical Center. This team is dedicated to serving patients, visitors, and employees across both the Montlake and Northwest campuses. The department plays a key role in maintaining a safe, welcoming, and efficient environment aligned with UW Medicine's "Patients Are First" service culture. The Department Assistant II is responsible for performing a variety of administrative duties to support department operations and management. Individual interfaces with staff, vendors, patients, visitors, and other customers. POSITION HIGHLIGHTS Administrative & Operational Support Communication & Coordination Data & Document Management PRIMARY JOB RESPONSIBILITIES * Provides support for the Parking Services division of the Public Safety Department. * Performs various administrative tasks to support department operations and programs, including parking enforcement, program billing and business office functions. * Types, formats, proof-reads, and suggests content edits for a variety of documents using word processing, spreadsheet, and other software applications * Gathers, compiles, and maintains data. Initiates and produces various administrative reports. Ability to make charts, graphs, signage desirable. * Composes routine correspondence, memos, minutes, and emails on behalf of Manager. * Opens, prioritizes, and processes incoming mail and invoices. Provides other clerical support as needed. * Participates in special projects or working groups as assigned. * Performs any duties as assigned by the department supervisor. * Acts as a liaison/contact between the manager and others (staff, physicians, administration, vendors, etc.). * Answer's telephone lines using defined etiquette standards; route calls and messages. REQUIRED QUALIFICATIONS * High school diploma or GED equivalent. * Data entry experience and skills OR * An equivalent of education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Compensation, Benefits and Position Details Pay Range Minimum: $21.14 hourly Pay Range Maximum: $30.74 hourly Other Compensation: * Benefits: For information about benefits for this position, visit **************************************************************************************** Shift: First Shift (United States of America) Temporary or Regular? This is a temporary position FTE (Full-Time Equivalent): 50.00% Union/Bargaining Unit: SEIU 1199NW UWMC Northwest Service and Maintenance About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at ************ or **********. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

We have an immediate need for someone to work closely with the owner of an automobile dealer group in Wilmington, NC. Some, but not all of the responsibilities include: Assist in creating Google Slides proposals to manufacturers Assist dealer group to comply with FTC Safeguards rules using ComplyAuto software Documenting processes, memo's, policies & guidelines Organize, scan and maintain electronic documents This opportunity will introduce the applicant to many facets of the franchise car business and the automotive industry as a whole. Other responsibilities may be introduced in time as the position and role evolves. Our brands include Audi, Jaguar, Land Rover, Lotus and BMW Motorcycles. Our group is focused on growth and driving new business for our brands. We look forward to hearing from you and discussing the opportunity in more depth. EEOC Statement Jaguar Land Rover Cape Fear and Audi Cape Fear are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other legally recognized protected basis under federal, state, or local law. UNITY AUTO GROUP - Audi Cape Fear - Jaguar Land Rover Cape fear - Lotus Cape Fear - BMW Motorcycles Cape Fear

We are hoping to hire a professional, reliable, Administrative Assistant to assist us with the day-to-day management of office duties in the Wilmington North Carolina area. We are looking for someone to join our team who wants to grow with us as we grow! We are a high-growth company full of high-achieving competitors. We constantly look for ways to improve and challenge each other to produce outstanding results. The environment is fast-paced, fun, empowering, and extremely rewarding. We are passionate about what we do and about helping homeowners. If you are the ideal person for this job, we can offer you a safe and stable work environment, opportunity to grow with the company, a family focused environment, flexibility, and the opportunity to work in a growth minded team environment where your daily contribution makes a difference. Administrative Assistant Job Responsibilities: Provides administrative support to ensure efficient operation of office. Coordinate interior selections with design specialist Work with vendors to acquire and maintain selections Communicate selections with homeowners during pre-construction Navigate internal software to update most recent documents and selections Answers phone calls, schedules meetings and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Exhibits polite and professional communication via phone, e-mail, and mail. Supports team by performing tasks related to organization and strong communication. Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques. Provides information by answering questions and requests. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies. Contributes to team effort by accomplishing related results as needed. Maintain contact lists Handle multiple projects Write letters and emails on behalf of other office staff Cover the reception desk when required Maintain computer and manual filing systems Handle sensitive information in a confidential manner Take accurate minutes of meetings Develop and update administrative systems to make them more efficient Resolve administrative problems Receive, sort, and distribute the mail Answer telephone calls and pass them on Manage staff appointments Administrative Assistant Skills and Qualifications: Reporting Skills Administrative Writing Skills Microsoft Office Skills Managing Processes Organization Analyzing Information Professionalism Problem Solving Supply Management Inventory Control Verbal Communication Education and Experience Requirements High school diploma or equivalent education required Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat Valid driver's license and current automobile insurance Compensation and Benefits 32 Hour Weeks minimum Health and Dental after Vesting period Two weeks paid time off 401k after vesting period 401k matching after vesting period Holidays

Certification is required for this position. To be considered, you must either include a copy of your certification along with your resume or list organization through which certified on your resume. The ideal candidate will be required to work directly with the physicians and may rotate to other departments as needed. Responsible for effectively and efficiently conducting clinical trials through collaboration with data management team to ensure quality patient care. Responsible for reporting accurate trial data in a timely manner. Submits Active Patient data and respond to Queries Assists with Active Patient Protocol Needs Assess patient adverse events Answers treatment related questions Orders labs, tests and schedules return appointments as needed for active patients Communicates effectively. Establishes and maintains two way communications with peers, staff, physicians and leadership. Communicates appropriate information to MD/PA/FNP in a timely manner Job Type: Full-time Benefits: 401(k) Dental insurance Disability insurance Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance Schedule: 8 hour shift Monday to Friday Work Location: In person

Job Description Basic Function: Provide administrative support to ensure efficient operation of the office. Essential Duties/Responsibilities included, but not limited to: Answer and transfer phone calls, as well as greet and direct visitors to the office using a professional and courteous manner. Inventory, order and restock office supplies. Process incoming and outgoing mail and packages and make deliveries if requested. Produce and distribute correspondence, memos, letters, and forms. Assist with contract and project related documents. Schedule in-office and virtual continuing education presentations (Lunch and Learns) and coordinate lunch with vendor. Ensure an orderly office appearance and coordinate cleaning staff. Schedule building maintenance as needed. Assist Office Director with civic organizations in which they are involved. Qualifications/Skills: Attention to detail and organizational skills. Consistently demonstrate professional, positive, and approachable demeanor and discretion. Ability to multi-task in a fast-paced environment. Excellent written and oral communication skills. Proficient in Microsoft Office and Adobe Acrobat. Experience with construction industry software a plus. Education/Experience: High School Diploma or equivalent or commensurate experience Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to use hands to handle or feel; reach with hands and arms; stoop; kneel; bend; sit; crouch; and talk; and hear. The employee is required to sit for a substantial amount of time. The employee must be able to lift and/or move at least 10lbs (overhead, waist level) from the floor and 20lbs occasionally. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception. Requirements, skills, and abilities described above are representative of those that must be met by an employee to successfully perform the essential functions of this position with or without reasonable accommodation. In no instance, however, should the duties, responsibilities, and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned as deemed appropriate. Duties, responsibilities, and activities may change at any time with or without notice.

Job Description Job Title: Care Team Administrative Assistant FLSA Status: Non-Exempt Sign-On Bonus: Not specified The Care Team Administrative Assistant provides vital administrative support to Care Teams, serving as the typist during care planning meetings, preparing and distributing documents, and assisting with care plan implementation and evaluation. This role ensures smooth communication and documentation processes that directly support the quality of care provided to participants. Key Responsibilities Attend weekly care planning sessions with each care team Prepare and provide care plan facilitator's worksheets prior to scheduled sessions Type/transcribe participant care plans during weekly team meetings Print and distribute care plans to team members for review with participants/caregivers Assist Center Managers with administrative tasks related to care plan implementation and evaluation Communicate with team members regarding administrative tasks as needed Assist with maintenance of participant medical records Update participant demographic information in the electronic medical record system Support Senior TLC's mission, vision, and values of respect, integrity, accountability, compatible goals, and compassionate care Perform other duties as assigned Skills and Competencies Proficiency in typing and transcribing Strong knowledge of medical terminology Skilled in Microsoft Word, Teams, Excel, and Outlook Excellent written and verbal communication skills Ability to work collaboratively in a healthcare team environment Strong organizational and administrative abilities Desired Qualifications At least 1 year of experience working with the frail elderly population Prior experience in healthcare and team-based environments preferred Education, Licensure, Registry and Certification High School Diploma required No licensure, registry, or certification required Health Requirements Must be medically cleared for communicable diseases Why Senior TLC? Senior TLC (Total Life Care) is a mission-driven organization operating under the PACE model (Program of All-Inclusive Care for the Elderly), serving seniors who wish to remain in their homes while receiving comprehensive care. Working here means making a real difference in people's lives, every single day. Our mission is to improve the health and lives of those we serve, and we do this by fostering a culture of compassion, integrity, teamwork, and excellence. We offer: Competitive compensation and shift differentials Comprehensive benefits packages including medical, dental, vision, and retirement plans Generous PTO and work-life balance support Access to continued education and professional development opportunities A supportive, inclusive, and mission-driven work environment At Senior TLC, you're not just taking a job, you're joining a team that treats every participant like family. Whether you're driving, caring, coordinating, or leading activities, you'll be part of something bigger!

TITLE: Administrative Assistant VII QUALIFICATIONS: 1. Associates or Bachelor's degree preferred or an equivalent combination of education and experience. 2. Three to five years of experience in the financial operations of a business or school system is preferred. 3. Eight or more years of work experience with a variety of administrative and technical functions involving public contact and office management duties as an assistant to a top level administrator. 4. Effective communication and computer skills. 5. Other qualifications as the superintendent and board may find appropriate. REPORTS TO: Assistant Superintendent of Operations JOB GOAL: To act as the administrative assistant to the Assistant Superintendent of Operations and assist with all aspects of the Operations Division for the New Hanover County School system. Terms of Employment: Twelve month work year/At Will/FLSA Non-Exempt Starting Salary and/or Grade: Grade 71 Please click the link below for full job description

Essential Job Functions/Duties: Answers switchboard, routes calls, and takes messages Greets all visitors and channels them to proper personnel and/or departments Signs for and distributes any incoming packages Provides typing services as needed Answers incoming calls and identifies themselves to caller by the third ring Ensures messages are delivered to staff and patients in a timely fashion Notifies visitors of facility confidentiality procedures and ensures they sign the “confidentiality form”. Oversees postage meter Completes daily deposit and notifies the finance department when complete Maintains monthly calendar for the facility Receives and sorts mail daily Ensures overall neatness of front lobby area. Maintains the in-service training log Completes mandatory Essential On-line training Completes monthly supply order and completes stock inventory Responsible for copier and fax machine maintenance and supplies Ensures break room has appropriate supplies on a daily basis Invite associates to the shared board Ability to work on projects as assigned Submit daily reports utilizing Excel and Word Provide great customer service to patients Coordinate transportation with drivers Flow of patients upon arrival Coordinate peer or tech tours Upload pictures in Bestnotes Upload insurance information in Bestnotes Enter any required information in systems as required Ability to upload files to multiple systems and shared files Ability to update Salesforce as needed Assist the admissions team with new patients Complete any other assigned duties Coordinate flow of patients from front desk, intake, clinical team and rooms For the 5 th consecutive year, Wilmington Treatment Center has been recognized by Newsweek magazine as one of the best Addiction Treatment Centers in the US. We are North Carolina's premier substance abuse recovery hospital and rehabilitation center located in the beachside community of Wilmington, NC. What began as a 22 bed hospital on one campus in 1984 has grown into a 260 bed hospital spanning 3 campuses - and we are still growing! We are a team of professionals dedicated to helping our patients begin their recovery from the disease of addiction. Even though we are growing, we still maintain that feeling of a close-knit community. We offer a fantastic comprehensive benefit package, a great team of co-workers as well as the opportunity to make a difference in the lives of those we serve.

We provide: Year-Round Stable, Steady Work Regular Work Hours Flexible Scheduling Company Logo Wear and strong office support Trublue Total Housecare of Wilmington is a Total Home Care services company dedicated to providing value and peace of mind to our customers. Our mission is to help people maintain the safety and value of their homes through home assessments and regular maintenance. We are searching for an entry level yet reliable Handyman/Handywoman to provide general home services to our customers in our community area. The Types of Jobs We Perform: Bathroom Upgrades / Remodel Drywall Repair / Patching / Caulking Flooring Repair and Installation General Carpentry General Home Repairs and Handyman Work Kitchen Repair / Remodel Minor Plumbing and Minor Electrical Painting Interior and Exterior What we value: FAMILY - Why else are we in this business? It is our most important asset, and we strive to make everyone feel like they are part of our family! INTEGRITY - Treating people with respect and looking for the same in return, everyone has a voice! TRUST - Achieved through reliability and credibility, cannot just talk it, ya gotta walk it too! QUALITY - Taking pride in one's work and providing the best value and customer experience possible, they will not always remember the work that was done but they will remember you! The appropriate candidate for the Handyman Assistant position must be hard working, punctual, and respectful. Having an interest in miscellaneous around the house type repairs like carpentry, basic plumbing, drywall, painting and basic electrical is also a plus. Qualified candidates will need a driver's license, a reliable vehicle, and owning some standard tools is an advantage. Candidates must also pass a background check, be a legal citizen of the US, and speak fluent English We are actively interviewing for this position - If you have the skills we're looking for, apply today and our hiring manager will follow-up! Compensation: $15.00 - $20.00 per hour TruBlue Home Service Ally ️ provides a unique and affordable approach to helping busy adults and seniors live a worry-free life by offering trustworthy handyman, home maintenance and senior modification services. Helping you maintain your home both inside and out, TruBlue's services include: handyman projects and to-do list chores, preventative home maintenance programs, seasonal work, and senior modification services, all handled by a professional and insured Tru-Pro ️ Technician. Thank you for considering a position with TruBlue. All locations are independently owned and operated. Service offerings, certifications, and licenses vary by location. T.B. Franchising Systems, Inc. is not affiliated, connected or associated with TruPros International, Inc. or any of its services. All inquiries specific to employment at this location should be made directly to the franchise location, and not to TruBlue Home Service Ally Corporate office.

As the Maintenance Specialist, you may look forward to: Answering calls from owners and guests in regards to maintenance issues in the rental property Providing professional and courteous customer service to owners, guests and vendors via phone, email, and face to face meetings Working with owners and guests on issues and resolutions when applicable Working in multiple computer systems simultaneously, including but not limited to: property management software, Outlook, and smart home technology sites Communicating with other departments Maintaining maintenance programs Obeys all applicable Federal laws, rules, and regulations relating to Anti-Money Laundering (AML) including the Bank Secrecy Act (BSA) Being available to work weekends You are a person that (required skills): Has knowledge of Excel, Word, Outlook, and property management software Has a High School Diploma or equivalent Has at least 1 year experience in vacation rentals or related field, but not required Has time management skills Is a team player Is efficient in communicating Physically you can anticipate to: Express or exchange ideas by means of the spoken word via email and verbally Exert up to 50 pounds of force occasionally, use your arms and legs, and sit most of the time Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation Subject to internal and external environmental conditions The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities. #LI-DNI

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Holly Ridge, North Carolina. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

Job DescriptionBenefits: Vision insurance 401(k) Health insurance Paid time off Dental insurance Employee discounts We are currently seeking a Office Administrator with a friendly personality, great phone skills, and the ability to multi-task and collaborate well with others. This person will be the first point of contact with a potential customer over the phone or in person and will need to make a good first impression. Responsibilities Inbound/Outbound Calls Maintain a positive Attitude Help Customers solve issues with their accounts Email communications Calling Account Taking Payments Over the Phone Qualifications Excellent Phone Communication Skills Proficient in Microsoft Office Products Works well with others

Job Description Job Title: HCA Administrative Assistant FLSA Status: Non-Exempt Salary Range: See Salary Scale The Administrative Assistant provides administrative and clerical support to the PACE Home Care Agency and Administrative Executive Assistant to maintain an efficient office environment and accurate personnel files. The Administrative Assistant is to assist the administrative staff with any assigned tasks that (s)he has been properly trained to complete. The Administrative Assistant must have good organizational and technical skills relevant to the role with the ability to problem solve, pay attention to detail, and deliver work to a high standard within tight deadlines. Position reports directly to the Home Care Agency Supervisor. Specifications: Education: High school education, college preferred Experience: Minimum one year of employment in an office setting. At least one years' experience with the frail elderly population preferred. Number and Type of Employees Supervised (optional): None Licensure, Registry or Certification Required: NC drivers' license Special Training: Be knowledgeable in multiline computer operations and phone systems as well as excellent writing and reporting skills. Be competent in the use of Microsoft office software-specifically Outlook, Excel, PowerPoint, and Word. Skills Required: Time management/prioritization, organization, communication (verbal and written), planning, problem solving, accuracy, attention to detail, flexibility, and reliability. Must be able to work effectively in a team environment and possess excellent interpersonal communication skills. Immunizations: Be medically cleared for communicable diseases and have all immunizations up to date before engaging in direct participant contact. Ages of Patients Rendered Care: Adult Geriatric Key Responsibilities: (*denotes an age-related skill or task) Provides office support to the in-home care staff in the form of orienting caregivers to Personal Care Services (PCS); typing documents, reports, and correspondence; creating various PowerPoint presentations; and running work-related errands as requested. Updates and maintains participant information in system databases (ADA Care & PACE Logic) as needed. Coordinates, monitors, and supports systems to ensure efficiency and accuracy in operations. Identifies problem areas, then develops and implements action plans. Communicates necessary information to the HCA Supervisor and/or Home Care Coordinators to ensure the coordination of services. Prepares monthly utilization and supervisory visit reports to be shared with leaders and contract providers as directed. Receives and tracks home health referrals and documentation from the interdisciplinary team (IDT) members. Serves as a liaison to Kintegra during the hiring process and other HR related processes: including but not limited to, gathering paperwork and documentation, facilitating and completing pre-employment screenings, job changes, managing workman's compensation paperwork, etc. Provides support for the recruitment and hiring of highly capable and caring home care staff and assists with the scheduling of their job specific orientation training and on-boarding. Schedules times for Home Care aides to come into the office as needed. Greets home care aides in the office, providing them with information and assistance, and accurately directs them to other staff members if necessary. Maintains a log of Home Care Agency Tablets. Assists aides with their tablets and apps. Ensures appropriate training and paperwork is completed in order to maintain compliance with CMS & Adult Day Health Center (ADHC) regulations including but not limited to: maintaining personnel files for accuracy and completion according to ADHC standards; completing annual OIG checks & transportation MVR checks; monitoring & managing personnel records and logs; and ensuring necessary licensures, CPR/BLS/1st Aid certifications, and competencies are up to date and meet all regulatory requirements. Maintains accuracy of HCA phone list for all staff personnel information. Manages and orders supplies for the HCA, including but not limited to: Personal Protective Equipment (PPE) and housekeeping cleaning supplies. Upholding strict confidentiality, maintains office filing and storage systems, including those for participants, personnel records, and employee health folders. Participates in on-call rotation to take calls from home care aides and participants' family members on weekends and after-hours. Tracks home care on-call time on a spread sheet for payroll, submits it to the HCA Supervisor for review, then sends to payroll to be processed. Supports PACE HCA mission to encourage and support the quality of life of seniors wishing to continue living in the community; its vision to be the preferred provider of individualized care for seniors in the community; and its values of respect, integrity, accountability, compatible goals, and compassionate care. Other duties as assigned.