Administrative Assistant Jobs in Winston-Salem, NC

Graham Personnel Services is seeking a Part-Time Bilingual (Japanese-English) Administrative Assistant for a growing company in Burlington, NC. Schedule: Monday-Friday, 10am-2pm Pay: $19-21/hr This position requires fluency in both Japanese and English, as the candidate will support a bilingual work environment and assist with communication between English-speaking and Japanese-speaking staff. Key Responsibilities: Provide admin support to Executive team, Senior Management, and HR Manage schedules, handle correspondence, and organize meetings Perform clerical duties: filing, copying, typing memos/letters Order, set up, and break down catering for events (some pickups/deliveries) Answer and route incoming calls/messages Distribute mail and process overnight packages Coordinate with uniform vendor for orders and issues Restock and maintain breakroom supplies Help organize events (setup/breakdown/order food) Track and order office supplies Handle basic HR inquiries and assist with HR initiatives Assist in training, recruiting, and maintaining HR records Support monthly service award celebrations Help with travel arrangements, including international coordination Maintain confidential records (electronic and hard copy) Use Japanese language skills to facilitate clear communication and support Japanese-speaking employees Minimum Requirements: 2+ years of administrative experience Bilingual (Japanese-English) required Manufacturing experience a plus Valid driver's license with acceptable driving record

Exempt/Non-Exempt: Non-Exempt Reports to: Director of Finance Provides general office support with a variety of clerical activities to ensure the efficient day-to-day operations of the corporate front office and switchboard communications, to provide administrative support to the President & Leadership Team, and provide assistance to other internal departments. CORE & ESSENTIAL FUNCTIONS: TASKS: Responsible for providing significant, high-level administrative support to the President; including but not limited to: drafting memos & letters, travel arrangements, scheduling meetings, and other items as needed. Assist with marketing efforts and special projects as needed. Responsible for sample order management and swag needs for sales team, with direction from the Director of Marketing. Assist with tradeshow arrangements, including travel arrangements, booth preparations, return of booth items, registrations and any other items requested by Director of Marketing. Assist VP of Sales with travel arrangements and various projects. Assist with human resources functions including but not limited to onboarding, answering questions, and any human resources/payroll duties as assigned. Assist with employee relations items such as travel arrangements, event planning, maintaining bulletin boards, and other items to further company culture. Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents. Prepare assignments and distribute in time for meetings. Provide administrative support to management and other staff. Assist other clerical staff with work overloads by completing typing, filing, or any other duties necessary. Complete all travel logistics and itineraries, facilitate preparation for travel, and prepare & submit expense reports. Ensure accuracy in the information or data requested. Exercise discretion and independent judgment with respect to matters of significance and confidentiality. Assist with assigned safety items. Assist in maintaining the facility's maintenance schedule and orders assigned supplies. Serve as back-up reception coverage when necessary. All other duties as assigned. QUALIFICATIONS & SKILLS: Possession of at least a high school diploma or equivalent is required and a post-secondary degree is preferred. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered. Excellent communication and organizational skills. Demonstrated aptitude for problem-solving; ability to determine solutions. Must be results-oriented and able to work both independently and within a team environment. Must work effectively with divergent types of people. Must possess excellent verbal and written communication skills. Proficiency in using Microsoft Office Suite applications and contact management software. Adherence to health and safety regulations (e.g. use of protective gear). PHYSICAL REQUIREMENTS: Ability to communicate orally in a clear, concise and effective manner with the customers, account representatives, company representatives, management, staff, and the public in face-to-face, one-on-one and group settings. Ability to communicate in writing in a clear, concise and effective manner. Ability to use a telephone for communication. Ability to maintain regular, predictable, and punctual attendance at the facility. Ability to establish and maintain effective working relationships with others. Use office equipment such as a personal computer, copier and facsimile machines. Sit, walk, and/or stand for extended time periods. Hearing and vision required to be within normal ranges. Carry, push, pull, reach and lift up to 15 lbs. Read at, above, and below shoulder height. Occasionally stoop, kneel or crouch. Sufficient manual dexterity required to operate equipment. Normal range of tolerance to household and other types of typical industrial/ construction chemicals and solvents. EQUAL OPPORTUNITY EMPLOYER: Inland Coatings, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, military status, veteran status, marital status, gender identity or expression, transgender status, citizenship, sexual orientation, age (40 and older), disability (except where the disability prevents the individual from being able to perform the essential functions of the job and cannot be reasonably accommodated) or any other legally protected characteristic under federal, state or local law.

Build Your Career with Ashley Executive Administrative Assistant - Advance, NC (on-site) What Will You Do? The Executive Administrative Assistant will provide executive support to the department executive within Manufacturing, in addition to supporting functions, as needed, within the department. The Executive Administrative Assistant serves as the primary point of contact for internal and external matters pertaining to this division's executive and office matters. The Executive Administrative Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The role requires someone who is an extremely fast learner and excited to push themselves to excellence. What Do You Need? Heavy calendar management for Senior Executives with the ability to pivot quickly and collaborate effectively with internal and external partners Communicate with internal team members and external partners on behalf of the executives Handle logistics for meetings, including booking conference room space, organizing agendas, preparing materials, taking notes/action items when required, and ensuring availability of attendees Coordinate domestic and international travel arrangements ensuring tight schedules and agendas as requested; including commercial airline, rental cars, company cars, shuttles, hotels, etc. Collaborate with the travel department as needed regarding trips needing a Company jet and other special accommodations Prepare expense reports and purchase requisitions including on-demand travel expense reports Complete day-to-day administrative functions such as answering phone calls, organizing file systems, responding to department as well as internal and external requests, running errands, photocopying, handling mail, ordering supplies, etc Research, create and maintain various reports and presentations for management for presentation to executives as well as other internal and external customers. Strong PowerPoint skills are needed Submit, review and approve travel and other expenses for the department, as needed Uphold a very strict level of confidentiality for the executives and their teams Arrange and execute team building activities, offsite, and social events Capable of handling administrative ad-hoc projects as directed by the EVP and VP Who We Are At Ashley, we're more than a business…we're family. As the largest manufacturer of home furnishings in the world, we know what it takes to build incredible furniture and future leaders. We're problem solvers with the grit to persevere during challenging times and innovators who won't coast when times are good. We create solutions, not excuses. And never settle for status quo. It's the reason we're always searching for better ways to delivering an exceptional customer experience. That's why Ashley Furniture is #1 in our industry. Ready to grow? You've come to the right place. Ashley Furniture has a “Growth Mindset”, and once you join our team, you'll learn from the best in the business. Apply today and find your home at Ashley! Benefits We Offer Health, Dental, Vision, Employee Assistance Program Paid Vacation, Holidays, and Your Birthday off Generous Employee Discount on home furnishings Professional Development Opportunities Ashley Wellness Centers (location specific) and Medical Tourism Telehealth 401(k) and Profit Sharing Life Insurance Our Core Values Honesty & Integrity Passion, Drive, Discipline Continuous Improvement/Operational Excellence Dirty Fingernail Growth Focused To learn more about Ashley Furniture, our community engagement programs, environmental stewardship, and our core values, please visit our Corporate Social Responsibility information page: Corporate Social Responsibility We are an equal opportunity employer and provide a drug-free working environment. While Ashley appreciates the interest of all candidates only those meeting specific position requirements may be contacted. Principals Only.

External Applicants: Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the . Cover Letter and Supporting Documents: Navigate to the "My Experience" application page. Locate the "Resume/CV" document upload section at the bottom of the page. Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files. Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission. Current Employees: Apply from your existing Workday account in the Jobs Hub. Do not apply from this website. A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified. Summary The Operations Assistant is a full-time, twelve-month position reporting directly to the Operations Manager. The Operations Assistant works closely with other professionals in the administration and management of a comprehensive residence life and housing program that serves 4000+ on-campus students. The Operations Assistant has responsibility for the daily operations of the Angelou Hall central office and provides administrative support to various units within the department. Essential Functions: Office Operations Manages daily operations of the RL&H central office including opening and closing, and maintaining the security of the office through prompt customer service. Works with staff to greet visitors, answer multiple phone lines, and provide information to callers and visitors. Receives, sorts, and distributes incoming staff mail and packages. Manages department supplies, ordering as needed or requested. Responsible for the general upkeep of the department's mailroom, breakroom, and other shared areas. Email Communication Aids in the overall management of the HelpScout platform. Assists in preparing and sending various communications on behalf of the office through Google Suite and Constant Contact. Calendar Management Oversees the Angelou Hall conference room scheduling and keeps the calendar updated both online and outside the physical conference rooms. Assists in maintaining the RL&H Processes Calendar and the RL&H Front Desk Calendar. Maintains the out-of-office calendar for staff absences as requested by staff. In conjunction with other staff, maintains the division's On-Call Staff Calendar. Systems Leads off-campus housing administrative processes, including address registration, off-campus orientation, and communication with off-campus students using StarRez, Google Suite, and Canva. Utilizes StarRez to update student profiles, address student concerns, and send out communication. Other Functions: Provides administrative assistance to all areas of the office. Assists with office-wide processes throughout the year, such as move-in and housing selection. Assists with student lockouts as necessary. Assist in the review and updating of the department's website. Serves on department and divisional committees and workgroups as necessary. Other duties as assigned. Required Education, Knowledge, Skills, Abilities: High school diploma with two years of related experience, or an equivalent combination of education and experience. Ability to communicate with a variety of constituents, both verbally and in writing. Ability to organize workflow and coordinate projects. Ability to interpret policy and procedures. Ability to work weekends and evenings as needed. Preferred Education, Knowledge, Skills, Abilities: Experience in higher education and/or student housing. Physical Requirements: Light walking. Occasional lifting or carrying equipment up to 30 lbs. Bending, stooping, reaching and climbing. Environmental Conditions: No adverse environmental conditions expected. Additional Job Description Disclaimer: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor. To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment. Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply. Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities. Time Type Requirement Full time Note to Applicant: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment. Equal Opportunity Statement The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status. Accommodations for Applicants If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact ************* or **************.

Temp Now Hiring: Administrative Assistant with Sales Experience! We're looking for a friendly, reliable Administrative Assistant with sales experience to join our growing team! THIS IS NOT JUST A DESK JOB. We're looking for a dynamic individual who's ready to take the lead! The ideal candidate will have a passion for engaging with people and be comfortable teaching classes such as paddleboarding, Segway tours, and more. A love for the outdoors and comfort in swimming is a must. Starting pay: $16/hour + opportunities for pay increases. Flexible schedule & overtime available. Apply today and take the next step in your career!

The Forsyth County Department of Public Health WIC Program is seeking a full-time Sr. Office Assistant to support the administrative and financial aspects of the program. If you like to work with infants, children, and women the Forsyth County WIC Nutrition Program has the job for you. We are looking for a self-motivated Candidate to provide services for the Women, Infants and Children's Program (WIC). Main responsibilities include determine WIC Program income eligibility, scheduling appointments, help with measurements and finger sticks, works at one of the satellite clinics (when needed), explains the program rules and responsibilities to participants, issues electronic cards, explains how to use the benefits, answers phone calls, calls participants to remind them of their appointments. Work requires interaction with clients form different cultures that speak different languages, and various professional disciplines. The WIC Program is Federally Funded on a yearly basis. Monday-Friday 8:00 am - 5:00 pm, some Thursday nights 8:00 am - 8:00 pm (Week working hours no more than 40) When working night clinic hours are adjusted. Distinguishing Features `The ideal candidate will possess the following knowledge, skills, and abilities: Significant knowledge of office or work unit procedures, methods and practices. Significant knowledge of an ability to use correct grammar, vocabulary, spelling and office terminology and ability to proofread. Ability to record, compile, summarize and perform basic analysis of narrative and numerical materials. Ability to use a variety of office equipment and to type with accuracy at the speed required by the position. Ability to use courtesy and tack in performing public contact and communication duties. Ability to independently apply laws, departmental rules and regulations in the performance of assigned duties. Ability to use judgement in coordinating and monitoring office procedures and workflow. Ability to independently compose and format materials within established guidelines. Ability to be resourceful in gathering and giving information. Ability to schedule and coordinate a variety of appointments, meetings and conferences. Ability to supervise or coordinate the work of other staff, students or volunteers. Ability to maintain effective working relationships with other employees. Minimum Education and Experience Graduation from high school or GED and two years of office/clerical work. A higher education level may be considered as a substitution for part of the experience requirement. Valid driver's license required to travel to trainings and satellite clinics. Bilingual (English/Spanish), preferred. Essential Duties and Responsibilities Essential duties and responsibilities include but are not limited to: Accountable and responsible for dispersing the e-WIC card to clients and also responsible for explaining how to use the card where to use the card. Assess all applicants for income eligibility Responsible for the incoming and outgoing mail on a daily basis. Responsible for printing the daily appointments at the main site. Responsible for helping with the missed appointment letters. Responsible for picking up deliveries when needed and order supplies when clinic supplies are running low. Weigh and measure infant's children and women according to state guidelines. Performed Hemoglobin testing (finger pricks) following OSHA regulations and WIC guidelines. Responsible for calling all missed appointments. Assisting at Satellite Clinic Site as needed.

Public Works Department Hourly Range: $14.99 - $24.73 Non-Exempt Work Schedule: 3 Days per week including Friday. 8:00AM - 1PM/2PM. Average of 19 hours per week or less Please note: For consideration in this position, interested applicants are required to attach/upload their resume to their application. Summary Responsible for performing skilled administrative and clerical work for the Public Works Administration Department. NOTE: Employee may be required to respond to a disaster, either natural or man-made, to serve the citizens of Statesville. Service to the citizens during a disaster may result in the assignment of other duties, which will take precedence over duties described in this . This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the needs of the organization. * Answers correspondence for supervisor independently. * Reviews and checks records, forms and other documents for accuracy, completeness and conformance to rules and regulations. * Posts a wide assortment of information to records. * Prepares, composes, and types a variety of documents, technical and statistical reports, data for publication, and other material where knowledge of format and presentation is necessary. * Processes requisitions, tracks and documents expenditures for department operations and construction projects, and other major city construction projects as assigned. * Explains departmental and city policies and procedures for employees and the public. * Assists in ordering and receiving materials and supplies for the department. * Handles departmental payroll, maintains departmental personnel files and records. * Sets up and supervises maintenance of filing system. * Coordinates and facilitates special projects requiring analytical review of various data and materials and prepares reports based on the collected data. * Operates a variety of office equipment and assists in the development of office procedures. * Performs other duties as assigned. * High School Diploma or GED. * One (1) year of related administrative experience. Special Requirements: * Possession of a valid North Carolina driver's license, or any valid driver's license with ability to obtain a North Carolina driver's license within 60 days of establishing a permanent residence in North Carolina. Knowledge, Skills, and Abilities * Thorough knowledge of standard office practices, procedures, equipment, and secretarial techniques. * Thorough knowledge of business language, spelling, and arithmetic. * Ability to interpret and apply policies and procedures. * Ability to make difficult mathematical calculations and to set up complex forms and statistical tables. * Ability to operate a computer and enter data by typing at a speed required by the department. * Ability to work independently in the absence of specific instructions. * Ability to meet the public effectively. * Ability to communicate ideas clearly, concisely, and effectively, both orally and in writing. * Ability to establish and maintain effective working relationships with colleagues, other departments, supervisors, and the general public. Job Related Physical Activity Requirements This position involves light work requiring the exertion of 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects. Physical activity related to this position may require the use of fingers and hands, climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions; vocal communication is required to express or exchange ideas by means of the spoken word and to convey detailed or important instructions to others; hearing is required to respond to spoken words, to receive and understand information, and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities. Working Conditions The employee is not subject to adverse environmental conditions.

The Production Administrative Assistant assists plant management with administrative tasks including compiling metrics, story boards, database maintenance and data entry, and standard operating procedure creation/updating. The individual in this position also assists with maintaining plant safety and product quality by performing audits, administering safety programs, and maintaining safety and quality records. ESSENTIAL FUNCTIONS To perform this job successfully, an individual must be able to perform each essential function. Create and maintain metrics for production areas as directed by plant management. Assist plant management and supervisors with data entry and visual control creation and updating. Perform safety, quality, process, and procedure audits and ensure SOPs are written in visual usable formats Maintain and update plant training documentation and files as directed. Assist EHS Coordinator in distribution of personal protective equipment. Maintain bulletin boards, training library, copy machines, and petty cash account. Order, stock, and distribute office supplies Maintain safety communication records, including information on mutual aid organization, 911, and automated central fire, smoke, and security monitoring systems Provide administrative assistance for a variety of programs. Assist in organizing company events. Assist in packaging and shipping lab samples and other items as needed. Maintain good housekeeping and regularly clean work area, machines, and equipment. Identify and contribute to continuous improvement efforts to reduce costs or increase productivity without reducing effectiveness. Maintain an open and candid working relationship with immediate supervisor/manager in discussing matters of importance. Adhere to established company values, practices, policies and procedures at all times. Follow and support compliance with all applicable safety rules, laws, regulations, and standards. Demonstrate regular and punctual attendance at the assigned work location. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. MARGINAL FUNCTIONS Although not essential to the position, the individual may be asked to perform other duties as requested by management, including assisting in engaging temporary staff or maintaining temporary staffing files REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES An individual qualified for this job must be able to: Effectively and professionally communicate with co-workers, team members, and internal or external customers. Accurately multiply, divide, add, and subtract whole numbers to resolve practical problems. Operate a computer PC proficiency; use spreadsheets and reporting software effectively. Wear/use required PPE (personal protective equipment). Understand written instruction and complete appropriate documentation as directed. SUMMARY The Production Administrative Assistant assists plant management with administrative tasks including compiling metrics, story boards, database maintenance and data entry, and standard operating procedure creation/updating. The individual in this position also assists with maintaining plant safety and product quality by performing audits, administering safety programs, and maintaining safety and quality records. Use a logical approach to troubleshooting issues and prioritizing production needs. Recognize problems when they occur and to work toward the solution of those problems. Pay attention to details and pursue quality in accomplishing work duties and tasks. Look for opportunities to reduce costs or increase productivity without reducing effectiveness. Handle challenges skillfully, thoroughly, and effectively. Effectively and professionally communicate with co-workers, team members, and internal or external customers. Present information clearly and accurately. Independently take advantage of opportunities to improve or increase skills, abilities and job knowledge. Make sure that work is delivered on time and of high quality. Develop good work practices in order to get the job done. Use equipment, resources and time in an efficient and effective manner. Use good judgment when making decisions. Perform work in a safe manner at all times. Work in a cooperative manner with management, co-workers, internal/external customers, and vendors. Do the right thing, even when it is difficult. MINIMUM EXPERIENCE, EDUCATION, AND CERTITICATIONS An individual qualified for this job must have and maintain the following qualifications: High school diploma or GED, or any satisfactory combination of education and experience that demonstrates the knowledge, skills and abilities to perform the above duties. PHYSICAL DEMANDS OF ESSENTIAL FUNCTIONS The physical demands described here are representative of those that must be met by an individual to successfully perform the Essential Functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is a desk-based job and will require the individual to remain in a stationary position for long periods of time and have the manual dexterity to operate office equipment such as computer keyboard, mouse, calculator, phone, copier/scanner, and similar machines. ENVIRONMENTAL CONDITIONS The environmental conditions described here are representative of those the associate encounters while performing the Essential Functions of the job. The individual will work primarily in an office setting in the same room as other individuals. Noise levels are average for an office and include conversation and/or office equipment noise.

Student worker needed to clean ceramics studio, pug clay, and other duties as assigned. * Students must be enrolled in AT LEAST 6 credit hours to qualify for FWS Program This is a part-time opportunity. Students may work up to 15 hours per week, depending on their unmet need on their FASFA.* IMPORTANT NOTICE: Federal Work Study is federally funded need based aid to assist students with the cost of attending college. This listing is intended for students that will attend Surry Community College during the 2025-2026 academic year and have need determined by the federal government. Applications will not be reviewed for non-students or students who do not meet the federal criteria. For more information contact… Jodie Gammons at ******************* Essential Duties and Responsibilities * Pug clay * Mixing Glazes * Sweeping, Vacuuming, and Mopping floors and table tops * Assist students if needed * Other duties as assigned General Qualifications * Be Present and Accountable Required Qualifications * Ability to assist students with techniques * Ability to lift 59 pounds * Endure pugging clay for up to one hour or more * Must be able to clean Preferred Qualifications * Art student * Strong back * Pottery enthusiast Physical Demands * Ability to lift more than 50 pounds repeatedly. * Must be able to pug clay (physically challenging) Work Environment * On Campus at $14.00 per hour. Position Budget Information

About Us: Since our founding in 1959, the D. H. Griffin family of companies have grown to be among the largest industrial contractors in the world. We provide demolition, environmental, infrastructure, emergency response, disaster restoration, rigging and machinery installation, asset recovery and recycling, and asbestos abatement, among other highly specialized services, to the public and private business sectors both domestically and internationally. Position Description: Our Greensboro Corporate office is accepting applications for a Receptionist/Administrative Assistant. As a corporate receptionist, you will be instrumental in maintaining a professional and welcoming front desk environment while supporting administrative operations. Key Responsibilities: * Greeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency * Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism * Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed * Monitoring and ordering office supplies in collaboration with multiple corporate departments * Maintaining a clean and organized reception area reflects the company's commitment to high standards Required Skills, Experience and Qualifications: * Exceptional verbal skills to handle client interactions and professional correspondence * Strong organizational skills with attention to detail * Proficiency in using office software, including Microsoft Office * Ability to handle sensitive information with discretion and maintain confidentiality * A high school diploma or equivalent is required * Previous experience as a receptionist or administrative assistant in a corporate environment is a plus Compensation and Benefits Our team members are rewarded for their achievements. The D. H. Griffin family of companies offer competitive salaries commensurate with experience, full benefits, including health, dental and vision insurance, paid time off, profit sharing with company match, flexible spending program, continuing education opportunities, and other benefits. No waiting period to use paid time off! D.H. Griffin Companies is an Equal Opportunity Employer

WHO WE ARE At the City of High Point, we celebrate the creator in everyone. Building on our rich cultural history steeped in industrialism and innovation, our employees seek not only to transform themselves, but the world around us. We are collaborators, we are makers, we are visionaries. We invite you to explore the many opportunities to serve our community, by sharing your talents, skills, and expertise. You'll be joining a dynamic team of over 1,300 individuals dedicated not just to making a career, but a difference; because what we create in High Point, changes the world! OUR CORE VALUES * Integrity: Saying what we mean and consistently doing what we say with no desire other than the good of the citizens we serve. It means standing up for beliefs. * Responsibility: A continual process that emphasizes a high level of personal accountability by each member of the organization. * Partnership: Adding competitive value and quality to the services provided to our residents, businesses, and visitors through responsible fiscal stewardship, increased innovation, greater use of technology, and expanded civic, neighborhood and regional partnerships. WHAT WE OFFER The City of High Point offers a competitive salary commensurate with education and experience. We also offer generous benefits for full-time employees which include but are not limited to: * A guaranteed monthly pension upon retirement, vested after 5 years of service * Competitive medical, dental, and vision plans effective day one * 401K and 457B Retirement Plans * PTO earned within first year * 12 Paid Holidays per year * Tuition Reimbursement Plan YOUR PURPOSE The part-time Administrative Associate for the Electric Department plays a critical role in keeping operations running smoothly by providing administrative support to the team. As the first point of contact for customers, vendors, and staff, you'll help maintain the efficiency of day-to-day operations and assist in a variety of administrative tasks. Your organizational skills will be key in ensuring everything from scheduling and customer inquiries to inventory management and office supplies is handled promptly. This position will report to the Electric Utilities Director. Essential Tasks WHAT YOU'LL DO * Provide administrative support across all Electric Department divisions, ensuring seamless communication and coordination. * Greet and assist customers in person, by phone, or via email, directing them to the appropriate staff or department based on their needs. * Monitor the department's email inbox, handling inquiries, bid submissions, and reimbursement requests. * Assist customers by providing information about services, resources, and documentation. * Process various administrative tasks such as collections reports, petty cash, and travel reimbursements. * Maintain databases, spreadsheets, and documentation, ensuring accurate and up-to-date records. * Open and distribute mail, draft letters and memos, and handle confidential reports. * Manage office supplies inventory, process requisitions, and ensure timely ordering of materials. * Schedule and coordinate maintenance for office equipment. * Maintain the safety bulletin board with the latest updates. * Assist in the creation of flyers, brochures, and marketing materials to promote departmental programs. * Support the promotion of services and programs on the department's website, social media, and online calendar. * Organize and file office records, keeping materials sorted by project, subject, or personnel. * Coordinate meetings and appointments, reserving locations and notifying participants. * Assist with various special projects as required. * Ensure all tasks are performed in compliance with OSHA and City Safety Standards and policies. Qualifications * REQUIRED QUALIFICATIONS * High School Diploma or GED equivalent. * Strong understanding of office procedures, business communication, spelling, arithmetic, and proficiency with office software applications. * Proficient in software applications for processing personnel actions, payments, and purchases. * Excellent data entry and communication skills. * Strong interpersonal skills to foster productive relationships with coworkers, city officials, and customers. * Ability to handle multiple tasks and prioritize effectively to meet deadlines. * Ability to work independently and as part of a team. * Valid North Carolina Driver's License. * PREFERRED QUALIFICATIONS * Prior administrative experience * PHYSICAL REQUIREMENTS * Hearing/Speaking: Ability to effectively communicate with staff, citizens, and customers in person and via phone/email. * Vision: Must be able to read and interpret documents, computer screens, and printed reports. * Physical Requirements: This position involves sedentary work, exerting up to 10 pounds of force occasionally and handling office materials. * MENTAL ABILITIES * Reasoning: Apply logical thinking to solve problems and respond to inquiries from customers and staff. * Mathematics: Proficiency in arithmetic and the ability to work with basic financial data such as budgets, payments, and payroll. * Language: Strong ability to speak, read, and write English for clear communication and documentation. * ENVIRONMENTAL CONDITIONS * Physical Surroundings: Work is primarily conducted indoors. * Hazards: No specific environmental hazards noted for this position. * Equipment: Standard office equipment including computers, printers, fax machines, phones, and general office supplies. OUR COMMITMENTS The City of High Point is dedicated to fostering a work environment that values individuals from all backgrounds and seeks to attract and retain the most qualified partners in service to the citizens of High Point. As an at-will employer, the City allows employees to terminate their employment, or be terminated at any time, with or without cause, as long as it is not prohibited by law.The City of High Point is committed to classifying and compensating its employees fairly for the work they do, weighing both the internal capabilities and the external market. While the is not intended to and does not create a contract of employment, we are excited to use this "living document" as a guide for managing performance and positions to ensure job descriptions are reflective of the current work required by the incumbent or expected by any candidate to whom an offer of employment is extended.The City of High Point is committed to providing a safe, comfortable working environment for all employees. To that end, we are proud to comply with all Occupational Safety and Health Administration (OSHA) requirements, as well as make reasonable accommodations to candidates and employees as we are able in accordance with the Americans with Disabilities Act (ADA). Candidates selected for employment must undergo (a.) a drug screening, in accordance with the City's drug and alcohol policy and (b.) a background screening to determine whether there is any current, pending, or previous charge, conviction or other infraction deemed incompatible with service in the capacity for which the candidate is being hired. Certain positions are considered so critical to the health and safety of others that a candidate cannot be placed in any of those positions without passing a pre-placement physical exam. Successful results from these conditions will result in an offer of employment.Application Deadline: In the event of high candidate volume, this position may be removed earlier than the stated closing date. If interested, we encourage you to apply as soon as possible.

An employee in this class may be responsible for typing correspondence and memos; greeting visitors; coordinating schedules and/or making reservations; maintaining calendars; ordering office supplies; and other administrative services as requested. Central to the performance of duties is the operation of a personal computer or other office device for the purpose of preparing a variety of letters, forms, documents or computer database entries. Responds to routine inquiries from colleagues and visitors requiring a basic understanding of company policies and procedures. Representative inquiries may involve providing and/or obtaining information related to record keeping, supplies, schedules or equipment. More complex inquiries are escalated to higher levels within or outside of the department. Maintains records and files related to the operations of the office to which assigned. Work requires a high degree of resourcefulness than an Office Specialist. Guidance is given on matters for which no precedent is available. An understanding of the content and substances of the organization's programs and operation is required. Examples of Duties DUTIES AND RESPONSIBILITIES Essential Duties and Tasks Complex operation of a computer to prepare correspondence, reports, forms etc. into final form. Performs complex manipulations of the data requiring thorough knowledge of the associated hardware and software utilized. Prepares narrative, statistical or tabular material. Prepares, edits or coordinates development of reports or other printed materials. Assists in the monitoring of the department or area budget. Provides training and guidance to lower level office support staff. Interprets policies, procedures and regulations for lower-level staff and members of the public. Resolves problems and questions by using and interpreting established policies and procedures. Communicated by phone, letter, memo or computer with other staff, agency clientele or members of the public. RECRUITMENT STANDARDS Knowledge, Skills and Abilities Thorough knowledge of office practices and procedures. Working knowledge of a variety of software packages. Basic knowledge of accounting practices and principles. Ability to key with accuracy at the speed required by the particular position. Ability to use judgement in organizing and establishing arrangement and format of materials. Ability to compose and gather a variety of materials independently. Ability to communicate effectively both orally and in writing. Ability to plan and organize work independently. Typical Qualifications Minimum Qualifications Bachelor's degree from an accredited college or university; OR Associates degree; OR High School diploma or GED and one year of office support experience. Supplemental Information Physical Demands Work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking standing, bending, carrying of light items such as papers, books, small parts, driving an automobile or use of a PC or other devises to accomplish work objectives. No specific physical demands required. Mental demands and normal stress regarding achieving work deadlines are present. Working Conditions Environment: Work environment involves normal, everyday discomforts or unpleasantness. Work area has adequate light, heat and ventilation; environment is organized and stable. Hazards: Work presents no significant hazards to employees.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary Under general supervision, the Administrative Assistant supports assigned department team members and/or Executive leadership by performing general administrative duties, front desk duties, assisting in coordinating space licensing and event bookings for the facility, and preparing internal and external communications. This role will pay an hourly rate of $15. For PT roles: Benefits: 401(k) savings plan and 401(k) matching. EVERGREEN ROLE: Applications are accepted on an ongoing basis; there is no application deadline. About the Venue Since its grand opening in 2011, the Greensboro Aquatic Center (GAC) has emerged as one of the top aquatic facilities in the nation. A state-of-the-art facility featuring cutting edge concepts in aquatic design, the GAC is located on the campus of the Greensboro Complex, the premier sports and entertainment facility in the Southeast. Built at a cost of nearly $19 million, the GAC brings together all major aquatic sports - competitive swimming and diving, water polo, synchronized swimming and other unique sports - all in one venue. The GAC's versatility offers Greensboro the opportunity to host high school and collegiate events, USA Swimming meets, U.S. Masters Swimming and U.S. Water Polo events as well as myriad local, regional, national and international competitions. The GAC's impressive national swim meet resume includes numerous NCAA, ACC, YMCA and USA Diving competitions. According to the Greensboro Convention & Visitors Bureau, the estimated economic impact of GAC events exceeds $224 million. Responsibilities Represent the facility to potential users; respond to inquiries regarding facility use and send out information and materials; assist users in finalizing booking arrangements. Assist in the preparation of event license agreements, addenda, and related correspondence; review documents for completeness and accuracy; follow up with facility users regarding deposits, insurance, and other related license agreement requirements. Update facility user contact and account information, block event space, and manage other event booking information in the computerized event booking and management system as directed. Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department. Represent the department at weekly operational meetings as needed. Provide general administrative support including answering phones, managing correspondence, scheduling meetings, and maintaining office supplies. Prepare reports, presentations, and other documents as needed. Organize and maintain physical and digital filing systems for easy retrieval and efficient workflow. Coordinate travel arrangements and itineraries for management and staff when necessary. Handle incoming and outgoing mail and deliveries. Assist in planning and executing internal meetings and staff events. Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service. Perform other duties as assigned. Qualifications High School Diploma or G.E.D. Required. Some college level education preferred. Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting. Intermediate computer skills Proficient in Microsoft Office applications. Additional years of experience may be substituted for formal education. Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing, type at a speed necessary for successful job. Ability to prioritize work and effectively resolve workload issues. Learn and understand the operation of a convention center and apply that knowledge to continually improve. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Administrative Assistant Division: Division of Education, Psychology, & Social Work Department: Division of Education, Psychology, & Social Work Reports to: Dean of the Division of Education, Psychology, & Social Work Position Summary The Administrative Assistant for the Division of Education, Psychology, and Social Work provides administrative support for three academic departments: education, psychology, and social work. The position reports to the Dean of Education, Psychology, and Social Work. The successful candidate will exhibit professionalism, diplomacy, adaptability, strict confidentiality, and an awareness regarding the principles of equality, respect, and individual and collective responsibility. Work in a college setting is cyclical, meaning that there are different duties depending on the month and year. Therefore, the successful candidate must be highly organized and detail-oriented. The candidate must be in attendance daily during working hours. There are six areas of key responsibility as listed below. Essential Duties & Responsibilities The results you will deliver each day that matter most! Clerical duties Serve as receptionist for the departments of Education, Psychology, and Social Work. Perform general clerical duties such as handling incoming mail, shredding documents, processing bulk mailings, and composing and typing routine correspondence. Oversee copier supplies and maintenance. Maintain calendar schedule for the Division Dean. Student Recruitment & Registration Assist with student pre-registration and registration of new students. Maintain departmental website pages and update online calendar with departmental events. Assist with recruitment of prospective students via outreach actions and participate in Visitation and Orientation events as requested. Data Collection and Reporting Maintain and share student records, including current academic statistics of majors. Collect information and prepare reports for departmental needs, annual assessment reports, faculty evaluation, accreditation, agendas/meeting minutes, and chair reports. Classroom Assistance Assist professors and adjuncts as needed with proctoring classes and tests, formatting print and online tests, setting up assignments in Blackboard, and entering grades. Make room reservations and request maintenance, audio/visual, and IT assistance as needed. Travel and Budget Management Track departmental spending and budgets; request checks, travel reimbursements, purchase orders; and place orders for promotional materials, supplies, and printing. Assist as needed with faculty and student travel arrangements including hotel and airfare, conference registration, and membership renewals. Assist Division of Education, Psychology, and Social Work faculty and students with car/van reservations and driver approval forms. Create requisitions for Departmental and Division spending. Event Planning Assist with event planning (work orders, catering, purchasing, registration, printing, etc.) for events, including Education events, Psychology events, Social Work field events, departmental meetings, department clubs, and honor society inductions. Create posters and flyers for academic programs, courses, and events. Assist executive administration as needed with Special Events, including Graduation, School of Education Convocation, Career Fair, and Homecoming. Knowledge, Skills, and Abilities: Strong interpersonal, organizational, and time management skills. Ability to communicate effectively through both written and oral channels. Excellent grammatical and proofreading skills. Comprehensive computer skills, with the ability to learn and utilize new and emerging technology. Knowledge of Microsoft Word, Outlook, Excel, PowerPoint, standard methods of digital communication, and social media platforms. Demonstrate tact, a positive attitude, courtesy, and discretion in dealing with faculty, staff, students, and the public. Work independently as well as function effectively in a team and within a diverse group of people.

Why Work for Whitley's Funeral Home? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The Forsyth County Department of Public Health WIC Program is seeking a full-time Sr. Office Assistant to support the administrative and financial aspects of the program. If you like to work with infants, children, and women the Forsyth County WIC Nutrition Program has the job for you. We are looking for a self-motivated Candidate to provide services for the Women, Infants and Children's Program (WIC). Main responsibilities include determine WIC Program income eligibility, scheduling appointments, help with measurements and finger sticks, works at one of the satellite clinics (when needed), explains the program rules and responsibilities to participants, issues electronic cards, explains how to use the benefits, answers phone calls, calls participants to remind them of their appointments. Work requires interaction with clients form different cultures that speak different languages, and various professional disciplines. The WIC Program is Federally Funded on a yearly basis. Monday-Friday 8:00 am - 5:00 pm, some Thursday nights 8:00 am - 8:00 pm (Week working hours no more than 40) When working night clinic hours are adjusted. Distinguishing Features `The ideal candidate will possess the following knowledge, skills, and abilities: Significant knowledge of office or work unit procedures, methods and practices. Significant knowledge of an ability to use correct grammar, vocabulary, spelling and office terminology and ability to proofread. Ability to record, compile, summarize and perform basic analysis of narrative and numerical materials. Ability to use a variety of office equipment and to type with accuracy at the speed required by the position. Ability to use courtesy and tack in performing public contact and communication duties. Ability to independently apply laws, departmental rules and regulations in the performance of assigned duties. Ability to use judgement in coordinating and monitoring office procedures and workflow. Ability to independently compose and format materials within established guidelines. Ability to be resourceful in gathering and giving information. Ability to schedule and coordinate a variety of appointments, meetings and conferences. Ability to supervise or coordinate the work of other staff, students or volunteers. Ability to maintain effective working relationships with other employees. Minimum Education and Experience Graduation from high school or GED and two years of office/clerical work. A higher education level may be considered as a substitution for part of the experience requirement. Valid driver's license required to travel to trainings and satellite clinics. Bilingual (English/Spanish), preferred. Essential Duties and Responsibilities Essential duties and responsibilities include but are not limited to: Accountable and responsible for dispersing the e-WIC card to clients and also responsible for explaining how to use the card where to use the card. Assess all applicants for income eligibility Responsible for the incoming and outgoing mail on a daily basis. Responsible for printing the daily appointments at the main site. Responsible for helping with the missed appointment letters. Responsible for picking up deliveries when needed and order supplies when clinic supplies are running low. Weigh and measure infant's children and women according to state guidelines. Performed Hemoglobin testing (finger pricks) following OSHA regulations and WIC guidelines. Responsible for calling all missed appointments. Assisting at Satellite Clinic Site as needed.

We’re hiring a Temporary Office Assistant for a 2-week assignment in the medical department starting May 19, 2025. Schedule: Day shift, between 8 AM – 5 PM Pay: $15/hour Responsibilities: Answer phone calls Scan and print paper records Perform basic computer tasks Ideal for someone with basic office/computer skills and a professional, reliable attitude. Apply now – position starts soon!

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary Under general supervision, the Administrative Assistant supports assigned department team members and/or Executive leadership by performing general administrative duties, front desk duties, assisting in coordinating space licensing and event bookings for the facility, and preparing internal and external communications. This role will pay an hourly rate of $15. For PT roles: Benefits: 401(k) savings plan and 401(k) matching. EVERGREEN ROLE: Applications are accepted on an ongoing basis; there is no application deadline. About the Venue Since its grand opening in 2011, the Greensboro Aquatic Center (GAC) has emerged as one of the top aquatic facilities in the nation. A state-of-the-art facility featuring cutting edge concepts in aquatic design, the GAC is located on the campus of the Greensboro Complex, the premier sports and entertainment facility in the Southeast. Built at a cost of nearly $19 million, the GAC brings together all major aquatic sports - competitive swimming and diving, water polo, synchronized swimming and other unique sports - all in one venue. The GAC's versatility offers Greensboro the opportunity to host high school and collegiate events, USA Swimming meets, U.S. Masters Swimming and U.S. Water Polo events as well as myriad local, regional, national and international competitions. The GAC's impressive national swim meet resume includes numerous NCAA, ACC, YMCA and USA Diving competitions. According to the Greensboro Convention & Visitors Bureau, the estimated economic impact of GAC events exceeds $224 million. Responsibilities * Represent the facility to potential users; respond to inquiries regarding facility use and send out information and materials; assist users in finalizing booking arrangements. * Assist in the preparation of event license agreements, addenda, and related correspondence; review documents for completeness and accuracy; follow up with facility users regarding deposits, insurance, and other related license agreement requirements. * Update facility user contact and account information, block event space, and manage other event booking information in the computerized event booking and management system as directed. * Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department. * Represent the department at weekly operational meetings as needed. * Provide general administrative support including answering phones, managing correspondence, scheduling meetings, and maintaining office supplies. * Prepare reports, presentations, and other documents as needed. * Organize and maintain physical and digital filing systems for easy retrieval and efficient workflow. * Coordinate travel arrangements and itineraries for management and staff when necessary. * Handle incoming and outgoing mail and deliveries. * Assist in planning and executing internal meetings and staff events. * Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service. * Perform other duties as assigned. Qualifications * High School Diploma or G.E.D. Required. Some college level education preferred. * Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting. * Intermediate computer skills * Proficient in Microsoft Office applications. * Additional years of experience may be substituted for formal education. * Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing, type at a speed necessary for successful job. * Ability to prioritize work and effectively resolve workload issues. * Learn and understand the operation of a convention center and apply that knowledge to continually improve. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Administrative Assistant Division: Division of Education, Psychology, & Social Work Department: Division of Education, Psychology, & Social Work Reports to: Dean of the Division of Education, Psychology, & Social Work Position Summary The Administrative Assistant for the Division of Education, Psychology, and Social Work provides administrative support for three academic departments: education, psychology, and social work. The position reports to the Dean of Education, Psychology, and Social Work. The successful candidate will exhibit professionalism, diplomacy, adaptability, strict confidentiality, and an awareness regarding the principles of equality, respect, and individual and collective responsibility. Work in a college setting is cyclical, meaning that there are different duties depending on the month and year. Therefore, the successful candidate must be highly organized and detail-oriented. The candidate must be in attendance daily during working hours. There are six areas of key responsibility as listed below. Essential Duties & Responsibilities The results you will deliver each day that matter most! Clerical duties Serve as receptionist for the departments of Education, Psychology, and Social Work. Perform general clerical duties such as handling incoming mail, shredding documents, processing bulk mailings, and composing and typing routine correspondence. Oversee copier supplies and maintenance. Maintain calendar schedule for the Division Dean. Student Recruitment & Registration Assist with student pre-registration and registration of new students. Maintain departmental website pages and update online calendar with departmental events. Assist with recruitment of prospective students via outreach actions and participate in Visitation and Orientation events as requested. Data Collection and Reporting Maintain and share student records, including current academic statistics of majors. Collect information and prepare reports for departmental needs, annual assessment reports, faculty evaluation, accreditation, agendas/meeting minutes, and chair reports. Classroom Assistance Assist professors and adjuncts as needed with proctoring classes and tests, formatting print and online tests, setting up assignments in Blackboard, and entering grades. Make room reservations and request maintenance, audio/visual, and IT assistance as needed. Travel and Budget Management Track departmental spending and budgets; request checks, travel reimbursements, purchase orders; and place orders for promotional materials, supplies, and printing. Assist as needed with faculty and student travel arrangements including hotel and airfare, conference registration, and membership renewals. Assist Division of Education, Psychology, and Social Work faculty and students with car/van reservations and driver approval forms. Create requisitions for Departmental and Division spending. Event Planning Assist with event planning (work orders, catering, purchasing, registration, printing, etc.) for events, including Education events, Psychology events, Social Work field events, departmental meetings, department clubs, and honor society inductions. Create posters and flyers for academic programs, courses, and events. Assist executive administration as needed with Special Events, including Graduation, School of Education Convocation, Career Fair, and Homecoming. Knowledge, Skills, and Abilities: Strong interpersonal, organizational, and time management skills. Ability to communicate effectively through both written and oral channels. Excellent grammatical and proofreading skills. Comprehensive computer skills, with the ability to learn and utilize new and emerging technology. Knowledge of Microsoft Word, Outlook, Excel, PowerPoint, standard methods of digital communication, and social media platforms. Demonstrate tact, a positive attitude, courtesy, and discretion in dealing with faculty, staff, students, and the public. Work independently as well as function effectively in a team and within a diverse group of people. Exercise good judgment in complex, new, and/or stressful situations. Manage multiple, concurrent projects, and meet set deadlines. Adaptability, flexibility, and a willingness to work in a changing environment. Ability to work occasional evening or weekend hours and/or occasional travel, including overnight stays (if applicable) for training or accompanying student trips. This position demands accuracy, honesty, integrity, and the ability to work within the Christian mission of Livingstone College. Always maintain a professional appearance and demeanor. Daily attendance is necessary during working hours. Uphold and abide by Livingstone College policies and procedures, including but not limited to Title IX, and Information Security, including but not limited to; HIPAA, FERPA, and other state and federal mandates. Other job-related duties, activities, and responsibilities may change or be assigned at any time, with or without notice. Education/ Experience What you will need to be successful! Associate degree or equivalent from a two-year college or technical school; and two years related experience and/or training; or equivalent combination of education and experience in lieu of stated degree. Experience in an administrative support role in a professional setting desired. Experience working in a higher education or non-profit environment, and familiarity with associated programs such as Blackboard & Adobe Acrobat. Life at Livingstone College Why we believe you will love working at Livingstone College!! Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community. About Livingstone College: ********************** Livingstone College is an equal opportunity employer that employs qualified individuals based upon job related qualifications regardless of race, religion, ancestry, gender, sexual orientation, national origin, age, disability, marital status, domestic partner status, medical condition, political affiliation or any other classification proscribed under applicable federal, state or local law. Livingstone College complies with all laws regarding reasonable accommodation for disabled candidates and employees. Applicants requiring reasonable accommodation in order to participate in the interview process are requested to contact Human Resources in order to arrange such accommodation. We offer competitive compensation and an attractive benefits package. No recruiters or agencies without a previously signed contract.