Administrative Assistant Jobs in Wisconsin

Health System in Eau Claire, WI is seeking a BC/BE General Ophthalmologist to join an established practice. This established practice consists of 7 ophthalmologists, including subspecialists in Pediatrics, Cornea, Glaucoma, Neuro, and Vitreo Retina Surgery, as well as 6 optometrists. This is a general ophthalmology practice with opportunities to manage patients with a variety of medical and surgical conditions. Surgical variety is dependent on the candidate s training and comfort with given surgical techniques. The surgeon is expected to perform cataract surgeries and/or other anterior segment, ocular plastics procedures, and adult strabismus surgeries depending on surgeon s experience. Position Details: 4.5 day work week Clinic hours are 8am-5pm; Surgical block hours are 7:30am-3:30pm Clinical volume of approximately 25-30 patients per day Surgical blocks of approximately 10-15 cases per week Call rotation of 1:6 Comprehensive benefits package and competitive salary guarantee Health System: Health System -Eau Claire has a 210 bed hospital and extensive outpatient practice providing comprehensive subspecialty medical and surgical care. We currently provide comprehensive inpatient and outpatient stroke care to the patients of Northwest Wisconsin with support from the enterprise-wide tele stroke program. The hospital is a designated comprehensive stroke center, with a dedicated RN stroke coordinator. In addition, we are actively exploring the opportunities to provide endovascular therapy services. The facility includes a certified EEG lab along with NAEC Level 3 certified two bed epilepsy monitoring unit. In addition, we have a VNS program and close collaborative relationship with the epilepsy division at Clinic Rochester to provide comprehensive epilepsy surgery options. We provide intraoperative EEG monitoring for a number of surgical cases on a weekly basis, along with robust and steady outpatient, inpatient, and ambulatory EEG volumes. We maintain an excellent collaborative research relationship with Clinic Rochester and the University of Wisconsin, Eau Claire. Qualifications: Board Eligible/Board Certified in Ophthalmology The Community: Eau Claire, with a metro area of 163,000 is home to the 11,000 students at the University of Wisconsin Eau Claire. Strong schools, low crime rate, and a reasonable cost of living may be expected. With an abundance of out

Administrative Assistant (Marketing Focus) Our client is seeking a full-time Executive Assistant to support the executive leadership team at their Madison, WI facility. This high-impact role provides essential administrative support to the General Manager, Director of Sales, and Marketing Manager. If you thrive in a fast-paced professional environment, have strong communication skills, and can handle confidential information with care, our client would love to speak with you! Ideal candidates are detail-oriented, organized, self-motivated, personable, and capable of managing multiple tasks with excellent time management skills. Key Responsibilities: Provide administrative support, including drafting and editing emails, memos, presentations, and reports on behalf of executives. Prepare accurate customer quotes efficiently. Initiate work orders, ensuring information is accurate and complete for team hand-off. Review and code expenses and labor reports from off-site Installers, submit to accounting, and update records in company software. Maintain organized and comprehensive records. Take meeting notes and prepare summaries for executives. Organize meetings, including scheduling, sending invites, arranging reminders, and coordinating catering when needed. Manage incoming calls professionally, directing them appropriately. Welcome visitors, identify their needs, and direct them to the correct department. Provide cross-departmental support to meet broader business needs. Serve as a professional brand ambassador for our client both internally and externally. Understand and communicate our client's products, services, and capabilities. Qualifications: Proven experience in an administrative role supporting executive leadership is highly preferred. Proficient in Microsoft Office; ability to quickly learn and use proprietary software. High level of discretion, confidentiality, and professionalism at all times. Project management experience is a plus. Strong oral and written communication skills. Highly organized with excellent time management abilities. Detail-oriented and able to work effectively under deadlines. Critical thinking and troubleshooting skills to handle diverse tasks. Strong customer service orientation. Ability to work independently and proactively. Positive attitude and collaborative spirit, with a commitment to excellence. Fluent in English to communicate effectively with internal and external team members. Experience in a small business setting is a plus. High school diploma or equivalent experience; additional education is a plus. Schedule: This salaried position typically works Monday-Friday from 8 am to 5 pm, with flexibility for business needs. Perks and Benefits: Competitive salary based on experience and skills, along with an attractive benefits package.

JOB ANNOUNCEMENT - Housing Administrative Assistant (Full Time, 32 hours per week) Bayview Foundation is a nonprofit organization that provides affordable housing and supportive services to residents living in Madison's historic Triangle Neighborhood. In the middle of the neighborhood, Bayview operates a comprehensive community center that offers culturally relevant and responsive educational, social, recreational, and cultural programs and services. Bayview is in its final year of a phased, three year plan to rebuild the 6.4 acre property. By early 2025, the new Bayview will feature 130 apartment and townhouse units, providing affordable, dignified housing for up to 500 residents. The campus also features a stunning new neighborhood center that serves the entire neighborhood with programming in the following areas: food access; youth development and education; adult education and skill advancement; social work and resource navigation; senior meals and wellness; art and cultural programs. You can find more information about Bayview on our website: ********************************************** Position Summary Bayview is seeking a full-time, 32 hours/week Housing Administrative Assistant to help administer the day-to-day operations of the housing department. This position includes assisting with annual resident recertifications, working with residents on compliance matters, ensuring the upkeep of the property, and developing positive relationships with residents and community members. . Experience with affordable housing, including Project Based Section 8 and Low Income Tax Credit Program, is highly desired. Hours and Compensation The Housing Administrative Assistant is a full time, 32 hour/week position, between the hours of 8:00 am and 5:00 pm, as well as evenings and weekends as needed. The hourly rate for this position is $47,320-$50,960 based on experience and qualifications. This position includes the following benefits: health and dental coverage (prorated based on percentage of employment), short- and long-term disability, and PTO (sick, vacation, personal days, and holidays) and a 403b retirement plan with up to a 6% employer match. This position reports to the Housing Director. Duties and Responsibilities Compliance and Reporting Coordinate the tenant recertification process, initial files, interim changes, and HUD payment submission Meet with tenants initially, annually and on an interim basis, as needed, to complete required paperwork Maintain complete, organized tenant files and related documentation regarding continuing eligibility Regularly audit files to ensure compliance with all city, county, state, federal and company policies Monitor and enforce compliance of Bayview House Rules and Policies Handle tenant conflicts and complaints and correspondences Assist with parking assignments, monitoring and enforcement Assist with review and implementation of disability accommodation requests, including emotional support animals. Assist with reports to funding sources Review and implement policies and procedures, in conjunction with the Housing Director Maintain a working knowledge of all fair housing laws, policies and practices Financial Process rental payments and prepare bank deposits Assist with the creation of monthly rent and financial reports Follow up on delinquent rent, tenant fees and outstanding tenant damage invoices Maintenance Work in collaboration and conjunction with Maintenance and provide support in the creation, tracking and follow up of maintenance work orders and projects Assist with annual inspections of all apartment units in accordance with HUD, WHEDA and REAC Help to maintain upkeep and appearance of the buildings and campus Provide on call maintenance emergency coverage on a regular schedule (approximately one week per 4 to 8 weeks) Resident Support Maintain privacy, and dignity of tenants Respond to tenant questions, complaints, and conflicts Develop and maintain positive relationships with tenants Leasing and Marketing Create and maintain an effective marketing program that adheres to program requirements and fair housing Maintain and update the waiting list Answer calls about available apartments and show available apartments Screen and process all incoming applications and prepare lease documents for new tenants Help to coordinate tenant move-ins and move-outs Other Duties Additional duties as assigned Qualifications Excellent administrative skills and attention to detail Great customer service and the ability to cultivate and maintain positive relationships with all residents, partners, and colleagues Excellent communication and interpersonal skills At least 2 years of relevant work experience in property management with Low Income Housing Tax Credits and/or HUD Project-Based Section 8 Properties a plus Experience working with low-income communities of color and commitment to social justice, racial equity, and anti-racism Knowledge of landlord/tenant and fair housing laws A demonstrated ability to work independently, meet deadlines, organize time, set priorities, and take initiative Experience using databases and/or housing management software such as Real Page One-Site Desired (but not required): HUD Occupancy Specialist, LIHTC Tenant Occupancy and HOTMA certifications preferred; If new hire doesn't have these certifications prior to employment, they would be expected to gain certifications within six months of employment (trainings to be paid by Bayview) Proficient in Microsoft Office applications, including Google Suite and Microsoft applications; Experience using housing and/or leasing software (Bayview uses OneSite) Possession of valid driver's license and access to reliable transportation Ability to maintain confidentiality in working with tenants and information Ability to be on call and respond to maintenance emergencies (add expectation here) To Apply Submit the following application materials to Bayview Foundation email at: ********************************, with Assistant Housing Administrator in the subject line. Bayview's team will review all applications and if we believe your qualifications would make a good fit, we'll contact you to schedule a phone interview. Application packets must include the following: Cover letter describing your experience and qualifications specific to this role. Resume Preference will be given to applications received by December 18, 2025. No faxes or phone calls. Bayview's interview process for this position will include the following: Step 1: Phone Screening- learn more about the role and share your experience (~30 minutes) Step 2: In Person Interview (~ 1 hour) Step 3: Reference Checks Step 4: Possible follow-up interview and practice work assignment Bayview is an Equal Employment Opportunity/Affirmative Action Employer

Provides administrative support to the Madison, WI site (Mfg & Operations, Engineering and QA departments). Acts as liaison between the Madison site and corporate functions. Essential functions: Provides general administrative support including managing calendars, coordinating meetings and meeting space, owning site distribution lists, arranging travel, completing expense reports etc. Coordinates hiring of new personnel, including setting up interviews, IT setup, site orientation, workspace needs, etc. Acts as liaison between building management and employees regarding parking, card keys, facility updates, and general business issues. Maintains departmental files, orders, and maintains site office supplies & indirect purchasing. Reconciles invoices and tracks departmental budget. Acts as liaison between Corporate HR, Accounting, IT, DEI & Facilities. Assist in carrying out improvements, events, projects, facility organization, etc. Continuous improvement at a site level. Look for and propose improvements that can be made or are needed at the site. Coordinate site events/celebrations/lunches. Maintain office services by aiding the organization of office operations/procedures and service PO placement. Minimum requirements: Education: BS/BA in relevant subject area or equivalent business/administrative experience. Experience: 5+ years' business experience preferred. Preferred Skills/Qualifications: Other Skills/Competencies: Strong communication and organization skills; ability to multi-task; demonstrated ability to problem solve; project management; understanding/managing processes; highly proficient in office software (i.e. MS Word, Excel, etc.) and enterprise systems.

Administrative Assistant role in Madison, WI. For immediate consideration contact Jon Wright at 608-338-1052. Robert Half is working with a well-respected manufacturing company to find a Administrative Assistant to join their team. This role will directly support the Executive of Sales and Marketing, helping to coordinate their calendar and meetings, managing their communications, drafting memos, writing up quotes/estimates, expense reporting for Installers, sending labor hours to Accounting, etc. The other major area of support for the Sales Executive will be to help with management of customer projects, working with internal staff to ensure production and customer service for these projects are on track. This is a full-time position that offers competitive compensation and benefits. Requirements: High School degree or equivalent work experience 3-5 plus years of Administrative experience Project Management experience would be preferred and a plus Extremely detail oriented and able to stay on task Very proficient in Microsoft Office products Great Customer Service Skills Excellent communication skills Able to handle a fast-paced environment and deadlines.

Join a growing, mid-sized manufacturing company with a global reach! We are seeking a highly organized and proactive Office Administrative Assistant to ensure smooth office operations and provide critical support to leadership. In this role, you'll play a key part in keeping our leadership team organized and on schedule while interacting with visitors, customers, and vendors worldwide. This position offers room for growth within the organization, making it ideal for a driven individual eager to make a meaningful impact. ESSENTIAL DUTIES AND RESPONSIBILITIES Key responsibilities for this role include: Leadership Support: Assist leadership by managing schedules, appointments, and travel arrangements to ensure they remain organized and focused on strategic objectives. First Impressions: Greet and welcome guests, ensuring a professional and positive experience for all visitors. Global Communication: Serve as a central point of contact for inquiries from customers, vendors, and team members across the globe, directing them to the appropriate personnel. Phone Management: Answer and route calls effectively while maintaining professional communication standards. Security Oversight: Manage front office security procedures, including monitoring logbooks and controlling access. Records Management: Organize, compile, and file records to support business transactions and office personnel. Data Entry: Accurately input data and generate documents using word processing and other software tools. Accounts Payable Support: Process vendor payments, maintain records, and assist with invoice management and analysis. Equipment Operation: Manage and maintain office equipment, coordinating repairs when necessary. Mail Handling: Sort, route, and manage outgoing and incoming correspondence, including mail and packages. Scheduling and Travel Coordination: Arrange appointments, book travel, and maintain calendars to ensure seamless scheduling for leadership and the team. General Support: Perform additional administrative tasks as assigned to meet evolving business needs. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED The successful candidate will possess the following: Education and Experience: Associate's degree in accounting, finance, or a related field preferred. A minimum of three years of bookkeeping or accounting experience in a manufacturing environment is ideal. Proficiency in MS Word, Excel, and accounting systems (preferably MAS200). Key Skills: Exceptional organizational and administrative abilities with a strong attention to detail. Outstanding written and verbal communication skills. Proven ability to manage multiple priorities effectively in a fast-paced environment. A proactive approach to problem-solving and the ability to rely on good judgment and experience. Comfortable with reading, analyzing, and interpreting complex information. Ability to work with international partners and adapt to the nuances of a global business environment. Physical Demands and Work Environment: Ability to perform office tasks, including sitting, standing, walking, and occasional lifting (up to 25 pounds). Primary work environment is a standard office setting. Certificates and Licenses: Valid driver's license required. WHY JOIN US? This role is an integral part of a globally active company with opportunities to grow your career as the organization continues to expand. If you are an organized self-starter who thrives on making a difference and enjoys working in a dynamic, internationally focused environment, we invite you to apply!

The pay range is $60,000.00 - $120,000.00 Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target offers eligible team members and their dependents comprehensive health benefits and programs, which may include medical, vision, dental, life insurance and more, to help you and your family take care of your whole selves. Other benefits for eligible team members include 401(k), employee discount, short term disability, long term disability, paid sick leave, paid national holidays, and paid vacation. Find competitive benefits from financial and education to well-being and beyond at ********************************************** ALL ABOUT TARGET Working at Target means helping all families discover the joy of everyday life. We bring that vision to life through our values and culture. Learn more about Target here. ALL ABOUT SPECIALTY SALES A sales force of specialized consultants who provide tailored suggestions and solutions through active selling and compelling visual merchandising presentations that inspire guests and build the basket. Teams in Apparel & Accessories (A&A), Beauty and Electronics prioritize guest experience while blending completion of tasks that ensure product is available and easy to shop - pulling, filling, pricing, setting, staging and maintaining the sales floor and the backroom. At Target, we believe in our team members having meaningful experiences that help them build and develop skills for a career. The role of a Specialty Sales Executive Team Leader can provide you with the: Knowledge of guest service fundamentals, experience building and managing a guest first culture on your team Knowledge of retail business fundamentals including: department sales trends, inventory management, guest shopping patterns, pricing and promotions strategies Experience setting and planning department(s) monthly/quarterly workload to support business priorities and managing a team to deliver on sales goals Ability to manage multiple specialty businesses and balance team member expertise in each area to effectively manage teams in each department Knowledge of competitors and ability to leverage insights that drive business objectives in each specialty department Experience managing a team of hourly team members and leaders and creating business specific strategies and goals Skills in recruiting, selecting and talent management of hourly team members and leaders As a Specialty Sales Executive Team Leader, no two days are ever the same, but a typical day will most likely include the following responsibilities: Drive total store sales, understand your role in sales growth and how your departments and team contribute to and impact total store profitability Create a guest-obsessed culture and lead your team to prioritize the guest experience and deliver on store sales goals Create schedules and make adjustments as needed to align to guest traffic and business needs Manage your team to effectively plan merchandising and pricing workload including transitions, revisions, sales plans, sampling and promotions Know and assess the competition and leverage guest insights and feedback to drive the business and be the destination of choice for our guests Work a schedule that aligns to guest and business needs (this includes early morning, evening, overnight shifts and weekends) Build a team of consultants that are knowledgeable and passionate about Apparel and Accessories, Beauty and Electronics Manage and develop a sales force using selling training techniques Lead A&A, Beauty and Electronics backroom processes, organization, layout and replenishment of the salesfloor to ensure product is available for guests Lead your team to deliver inspiring visual moments in A&A, Home, Baby and other seasonally relevant areas Ensure fitting rooms are used as an extension of the sales floor and are welcoming Plan, lead and follow-up on organizational and operational change Anticipate and identify changes in unique store trends Anticipate staffing needs, talent plan and recruit - both long and short term Develop and coach your team and Team Leaders to elevate their skills and expertise Lead team onboarding, learning and help close product knowledge and skill gaps through development, coaching and team interactions Establish a culture of accountability through clear expectations and performance management Provide service and a shopping experience that meets the needs of the guest Always demonstrate a culture of ethical conduct, safety and compliance; lead and hold the team accountable to work in the same way Address store needs (emergency, regulatory visits, etc.) As a key carrier, follow all safe and secure training and processes All other duties based on business needs WHAT WE ARE LOOKING FOR We might be a great match if: Working in a fun and energetic environment makes you excited…. We work efficiently and as a team to take care of our guests Providing service to our guests that makes them say I LOVE TARGET! excites you…. That's why we love working at Target Leading teams who are stocking, setting and selling Target products sounds like your thing… That's the core of what we do You aren't looking for Monday thru Friday job where you are at a computer all day… We are busy all day (especially on the weekends), making it easy for the guest to feel welcomed, inspired and rewarded The good news is that we have some amazing training that will help teach you everything you need to know to be a Specialty Sales Executive Team Leader. But, there are a few skills you should have from the get-go: 4 year degree or equivalent experience Strong interpersonal and communication skills Strong business acumen Comfortable dealing with ambiguity Manage conflict, lead and hold others accountable Relate well with and interact with all levels of the organization Strong cognitive skills, including problem analysis, decision making, financial and quantitative analysis Learn and adapt to current technology needs Manage workload and prioritize tasks independently We are an awesome place to work and care about our teams, so we want to make sure we are clear on a few more basics that we expect: Access all areas of the building to respond to guest or team member issues Interpret instructions, reports and information Scan, handle and move merchandise efficiently and safely, including frequently lifting or moving merchandise up to 15 pounds and occasionally lifting or moving merchandise up to 40 pounds Accurately handle cash register operations Climb up and down ladders Flexible work schedule (e.g., nights, weekends and holidays) and regular attendance necessary Americans with Disabilities Act (ADA) Target will provide reasonable accommodations with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Target store or reach out to Guest Services at ************** for additional information.

Russell Tobin's client, an e-commerce company, is hiring an Executive Assistant in Madison, WI. Job Title: Executive Assistant to the Chief Technology Officer (CTO) Pay rate: $22 - $24.01/hour About: We're dedicated to being the destination for style inspiration and fashion discovery. Our Technology teams, spread across Madison, WI, and New York, NY, play a pivotal role in bringing that mission to life through an innovative, curated shopping experience. We are looking for a proactive and organized Executive Assistant to support our Chief Technology Officer (CTO) and the broader Technology team. This is an exciting opportunity for someone interested in the intersection of technology, leadership, and customer experience. Role Overview: As an Executive Assistant to the CTO, you will be a key partner in managing the daily operations of the leadership team. You will facilitate smooth communication, manage complex scheduling, and ensure alignment of team priorities. This role requires a strong bias for action, a high degree of attention to detail, and the ability to navigate ambiguity with a calm, solution-oriented approach. Key Responsibilities: Calendar Management: Own and manage the CTO's calendar, schedule meetings, and prioritize accordingly, ensuring key events are attended and time is used effectively. Travel and Event Coordination: Manage complex travel arrangements and logistics for off-site meetings, conferences, and team events. Expense Management: Submit and track business expense claims in a timely manner, ensuring proper follow-up on reimbursements. Process Improvement: Identify opportunities for optimizing team workflows, sharing insights on how to streamline processes for better efficiency. Communication Liaison: Act as a point of contact between the CTO, team members, and other stakeholders, facilitating communication and ensuring action items are followed through. Meeting Support: Attend key meetings, track discussion points, and help ensure that decisions and action items are effectively communicated and executed. Team Development: Contribute to the development and maintenance of internal processes to enhance team collaboration and efficiency. Basic Qualifications: Experience: 2+ years of executive-level administrative support or 1+ years of experience at Amazon. Education: High school diploma or equivalent. Skills: Expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience managing complex calendars and scheduling for senior leaders. Exceptional organizational skills and attention to detail. Communication: Strong written and verbal communication skills. Ability to engage stakeholders at all levels. Preferred Qualifications: Education: Bachelor's degree. Experience: Experience working in fast-paced, tech-forward companies, especially in distributed teams. Tech-Savvy: Familiarity with the technology industry or experience in technical environments. Process Design: Ability to design, refine, and improve processes that improve team productivity. Adaptability: Comfort navigating ambiguity and shifting priorities in a dynamic environment. Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Job Description:As a& Process Engineer - Project,& you will be managing projects that result in a safer work environment, a higher quality product, a more efficient process, and a positive impact on the company’s bottom line. You will collaborate with colleagues in other engineering functions as well as production, quality, purchasing, planning, and maintenance. You will be responsible for managing the implementation of and supporting new processes, new equipment, and new assembly systems.Responsibilities Project leader for the implementation of new processes, new equipment, and new assembly systems. Examines equipment, processes, operations, and procedures to identify improvement opportunities in areas of safety, quality, throughput, and cost. Evaluate vendor proposals for new equipment purchases. Select implement suitable manufacturing processes and apply modern organizational principles to make products at a competitive cost. Identify optimize current and new manufacturing processes using continuous improvement Work closely with production and maintenance to ensure equipment is operating in a like-new condition Specify tools, jigs, and fixtures Project coordination and daily troubleshooting Process Development – may include Visual Work Instructions Production support and process troubleshooting. Cost (scrap, rework, cycle time, etc.) reduction QualificationsKnowledge/Experience: Minimum 2 years of experience managing the implementation of capital projects involving new equipment and/or equipment systems. CAD experience required i.e.: AutoCAD, Pro E, Solid Works Creo AutoCAD a strong plus 2-4 years of engineering project experience in a metal manufacturing environment is preferred Knowledge of equipment and systems appropriate to the related discipline Knowledge of engineering principles and procedures Experience in Lean manufacturing techniques, capability studies, process mapping, FMEA, and root cause analysis Must be computer literate and familiar with Microsoft Office Skills and Abilities: Skill in applying engineering principles and procedures Skill in engineering design applications Ability to effectively communicate The desire to strive for both personal and operational excellence through a never-ending drive for continuous improvement Committed to achieving world-class performance standards Education: BS in Material Science, Mechanical, Welding, Manufacturing, or Industrial Engineering or combined related experience required OR 6 years of equivalent experience with demonstrated knowledge in the field Any equivalent combination of experience, training, and/or education approved by Human Resources Physical Requirements: Position involves sitting long periods, standing, manual dexterity, stooping, bending, and minimal lifting MUST HAVE BS in Material Science, Mechanical, Welding, Manufacturing or Industrial Engineering or combined related experience required OR 6 years of equivalent experience with demonstrated knowledge in the field. Minimum 2 years of experience managing the implementation of capital projects involving new equipment and/or equipment systems. CAD experience required i.e.: AutoCAD, Pro E, Solid Works Creo. 2-4 years’ engineering project experience in a metal manufacturing environment. Experience in Lean manufacturing techniques, capability studies, process mapping, FMEA, and root cause analysis Must be computer literate and familiar with Microsoft Office.

We are seeking a detail-oriented and motivated Data Clerk Assistant to join our team. This role is essential in maintaining accurate data and supporting our operational efforts. Key Responsibilities: Input, update, and maintain accurate data in (specific databases or software) as needed. Verify and review data for accuracy and completeness, correcting any discrepancies. Assist in organizing and filing documents to ensure easy retrieval of information. Support the team in generating reports and analytics from collected data. Communicate effectively with team members and other departments regarding data-related inquiries. Perform routine data entry tasks and assist with special projects as assigned. Maintain confidentiality and ensure data security protocols are followed. Qualifications: High school diploma or equivalent; a degree in a related field is a plus. Previous experience in data entry or administrative roles is preferred. Proficiency in Microsoft Office Suite (Excel, Word, Access) and familiarity with database management. Strong attention to detail and accuracy in data entry and reporting. Excellent organizational and time-management skills. Ability to work independently and collaboratively within a team. Good communication skills, both written and verbal.

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Salary begins at $61,062+ per year depending on experience based on a 1.0 FTE The Executive Assistant supports the Chief Executive Officer and the Executive leadership team in their work to advance the mission and vision of the organization. The Executive Assistant provides and leads logistical and administrative support to the Chief Executive Officer and executive team, and coordinates projects, programs and initiatives to support the health center. Essential Job Functions Provide administrative support to the CEO and other executive team members to support health center operations. Gather information and prepare meeting packets, agendas, and presentations for meetings, including staff meetings, Board of Directors and committee meetings. Provide administrative and logistical support for meetings and events, including staff meetings, Board of Directors and committee meetings, including scheduling, supplies, meals, venue, travel arrangements, expense management, and other logistics. Work in collaboration with the CEO to manage department schedules, communication, travel, budgets, and expense reports. Coordinates special projects, programs and initiatives as assigned. Research and compile data, analyze information and prepare reports. Assist CEO and other leadership team members with development of policies, procedures and processes. Communicates effectively with leadership team and collaborates across departments and with external stakeholders. Manage records and information systems. Manages competing priorities effectively. Maintain a high level of professionalism and confidentiality. Understands and upholds the Center's Mission, Vision, and Values. Other duties as assigned Qualifications and Education Requirements Bachelor's Degree (B.A. or B.S.) and 2 years of related experience; or equivalent combination of education and experience. Preferred Skills Strong commitment to mission, excellent communication skills, work independently and collaboratively, highly organized, attention to detail, flexible, creative problem solver, fluent in presentation and data management software. Benefit Statement For full time and part time employees who work 24 or more hours per week, we offer a generous benefits package that includes: Medical and dental insurance Employer paid group term life and disability Employer contribution toward Health Savings Account Flexible Spending Accounts Paid Time Off (PTO), Paid Holidays and Paid Leave Bank 403(b) with a 4% employer match Various voluntary benefits: Vision Insurance Supplemental Life, AD&D and Disability Tuition reimbursement Health and Wellness reimbursement program Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members Partner of HRSA/NHSC loan repayment program Our Mission is to respond to the healthcare needs of our communities with an integrated array of quality services and actively remove barriers to wellness. NorthLakes Community Clinic is an Equal Opportunity Employer. All qualified applicants will be considered for employment regardless of age, race, color, creed, religion, sex, sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law. All offers of employment are contingent upon successful completion of a criminal background check and references.

Administrative Assistant - Logistics Corporate Headquarters 12575 Uline Drive, Pleasant Prairie, WI 53158 Are you meticulous with superior organizational skills? Then Uline is looking for you to join our Logistics team as an Administrative Assistant. Support management and staff as we continue to grow as a top distributor of shipping, industrial and packaging materials. It's an exciting time to join Uline! Better together! This position is on-site, and we are looking for people who share our passion. Position Responsibilities Provide administrative support to Uline's Logistics team. Plan and schedule department travel and coordinate meetings / site visits. Run reports, queries and prepare presentations. Maintain and update department documentation, processes and procedures. Manage multiple department calendars. Minimum Requirements High school degree or equivalent. Bachelor's degree preferred. 2+ years of administrative / clerical experience preferred. Proficient in Microsoft Office products. Extremely organized with strong time-management skills. Ability to maintain confidentiality when dealing with sensitive information. Benefits Complete medical, dental, vision and life insurance coverage and other wellness programs. 401(k) with 6% employer match. Multiple bonus programs, including profit sharing. Paid holidays and generous paid time off. Tuition Assistance Program that covers professional continuing education. Employee Perks On-site café and first-class fitness center with complimentary personal trainers. Over four miles of beautifully maintained walking trails. About Uline Uline, a family-owned company, is North America's leading distributor of shipping, industrial, and packaging materials with over 9,000 employees across 13 locations. Uline is a drug-free workplace. EEO/AA Employer/Vet/Disabled #LI-MW2 #CORP (#IN-PPOPS) Our employees make the difference and we are committed to offering exceptional benefits and perks! Explore Uline.jobs to learn more!

Get in touch with a Weatherby consultant today to learn more about this and other opportunities available now. Willing to wait for license BC required Call, Weekend call ACLS required 15 - 20 deliveries per month C-section, emergency GYN surgery and vaginal delivery required Credentialing needed DEA needed Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO "

Part-Time Accounting Assistant Company Culture Work-life balance: We understand the importance of flexibility and family time Supportive team environment: Experience a collaborative atmosphere where questions are welcomed and mentorship is valued Local impact: Be part of a company that actively serves and improves the Madison community Stability: Join a well-established company with a strong reputation in the Madison area Benefits Competitive hourly rate based on experience Paid time off Holiday pay Professional development opportunities Free parking Key Responsibilities Process accounts payable and receivable Reconcile bank and credit card statements Maintain organized digital and physical financial records Handle basic bookkeeping tasks Qualifications 1-2 years of accounting/bookkeeping experience preferred Proficiency in Microsoft Excel and accounting software Strong attention to detail and organizational skills Hours Part-time position: 20-25 hours per week Flexible scheduling options available #INOCT2024 #ZRCFS

Quad is currently seeking 1st and 2nd Shift Large Format Sheetfed Press Feeders to work in our In-Store facility in West Allis. The Press Feeder is responsible for the setup and operation of large format litho press infeed. Job duties include, but are not limited to: Setup and operation of press feeder. Assisting press operators. General housekeeping and maintenance of the press. Qualifications: HS Diploma or equivalent. Strong Math skills and knowledge of simple computer operations. Ability to read, interpret and process written job instructions including those dealing with dimensions and quantity. Prior press feeder experience, especially large format printing. UV print experience. Familiarity with running heavy board, plastics, and other unusual substrates. Mechanical aptitude and problem-solving skills. Must have some understanding of color and the ability to pass a Color Test. Experience with forklift operation and/or other material handling equipment a plus. Able to lift up to 50 pounds, reaching, bending, walking, standing, stooping, pulling, and pushing with or without reasonable accommodations. Hiring for 1st and 2nd Shift. Monday - Friday. Overtime and weekends as required.

*Work Mode: Onsite* **Opportunity** Under the direct supervision of the Sr. Director- Integrated Brand Marketing & Partnerships, performs administrative functions to ensure operations flow smoothly in a fast-paced, technologically oriented office environment. **Specific Responsibilities** * Manages the team's calendar and schedules/organizes/plans meetings with proper attendees and resources. Oversees tasks and action items to ensure commitments are met for the staff to support expected deliverables. Monitor changing dynamics of a work environment to set and adjust priorities accordingly. * Monitors, transmits, and distributes communications as required. This will include composing, editing and tracking correspondence, creating presentations, analyses and spreadsheets, creating, maintaining and organizing a filing system and assisting associates, as required, in organizing and prioritizing large volumes of information including telephone calls. * Attends key meetings to take notes as necessary especially to track action items and due dates. Assist in proactively monitoring approaching deadlines. Recaps minutes for staff when requested in documents for tracking. * Schedules and organizes activities and details related to travel, training, conferences and departmental activities for the top team. * Assists with the maintenance of the department financials. Includes creating a method of recording and tracking departmental charges/reports that include travel, training, and communications expenses. Enters Purchase Order Requests, Track Invoicing. * Creates and submits expense reports to Corporate Accounting on behalf of the team for any business expenses. * Craft and design correspondence, memoranda, charts, tables, graphs, business plans, etc. Proofreads for spelling, grammar and layout changes as necessary. Responsible for accuracy and clarity of final copy. Performs spreadsheet set- up/analysis and creating/developing visual presentations (Excel and PowerPoint). * Assists team in the preparation of large-scale meetings and presentations both internally and externally. * Prints, scans, or makes copies of emails, documents, etc. when requested. Sorts and distributes mail daily, as necessary, to associates. * Maintains vacation calendar tracking. * Analytical - compiles monthly operational metrics as requested. * Coordinates internal and external interviews as required. * Responsible for new associate on boarding (including Interns) by securing computers, desks, welcome gift, etc. * Event assistance; coordinating goodie bags, seating charts, tracking RSVPs, general event organization, zipster. * Assists with external mailings to partners and VIPs. * Accountable for Detailed and on time delivery of projects. * Other project tasks as assigned to support Sr. Director and team. **Skills/Requirements** * High school diploma and 5+ years of secretarial/administrative experience or Associate Degree and 4 years of secretarial/administrative experience. Must have good working knowledge of Outlook Suite of products, Teams, One Note, Word, Excel and PowerPoint. * Ability and desire to work in a team environment and be accommodating and helpful to all associates. * Exceptional and proven customer service both internally and externally, along with a high degree of professionalism/confidentiality required. * Must possess excellent business writing, editing and proofreading skills in addition to the ability to communicate both orally and in writing. Demonstrated ability to set priorities, meet deadlines, multi-task, and organize efficiently. * Experience with Travel Systems (i.e. Concur) & Purchase orders/invoicing. ***Applicants must be authorized to work in the US without requiring sponsorship now or in the future.*** *The hourly range for this position is $19.95 - $24.95. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k.* We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact *********************. Kohler Co. is an equal opportunity/affirmative action employer.

Are you looking to pick up some part-time hours every now and then? Do you have a passion to help others in need? The Portage County Aging and Disability Resource Center (ADRC) is looking to add some On-call Administrative Associate I employees to their team! These position pick up hours during Pay starts at $17.74 / hr It is the responsibility of the ADRC Administrative Associate to ensure that participants and the general public receive a cordial welcome and courteous, prompt, and accurate information and referral. This position serves as registrar for various programs and services, and as building and telephone receptionist. What are the primary job duties? Take incoming calls or in-person visits regarding a wide variety of programs and services. Exercise judgment in determining the following: handle problem or request for information notify staff of caller/visitor put call through to voicemail or take messages if staff not available if problem or request is not appropriate to ADRC services, refer to another staff person or agency Provide general information to visitors/callers re ADRC services: ask appropriate questions to determine area(s) of need explain services, programs, classes and provide literature obtain participant data (address, emergency contact, etc.) for senior center card file, mailing lists, agency computer systems Take (by phone or in person) reservations/appointments for: Nutrition Program meal sites Transportation services: noon meal, grocery shopping, special events, escort Lincoln Center classes/activities Other activities as determined by Senior Center Manager What kind of experience is needed? High School diploma or equivalent. Experience in reception work helpful. Experience in a social or aging services work setting helpful. Experience with computers, word processing and spreadsheet software helpful. Proficiency with office equipment preferred. This position isn't eligible for benefits. Portage County is an Equal Opportunity Employer

Support Staff - Admin. Associate (clerical)/Admin Associate III STARTING WAGE: $23.59 + per hour (based on experince) This position is full time, 8 hours per day (7:30 am - 4 pm), Monday through Friday, year round. The position comes with paid time off, paid vacation, paid holidays and is benefit eligible. SUMMARY: This position, under general supervision, provides administrative support to a Director in accordance with District policies, procedures, and guidelines. Responsibilities include prioritizing and executing complex, competing tasks; ensuring smooth workflow; and assisting with the coordinating the operations of the department. This position reports to a Director of School Nutrition. ESSENTIAL RESPONSIBILITIES included the following: Other duties may be assigned. Work closely with the Director and department staff to prioritize department functions and plan schedules to meet deadlines, recommending action to improve standard operating procedure; Assists when and however necessary to accomplish department workloads; assists department team members with the completion of major projects as they arise. Schedule and coordinate meetings, appointments, and special events for the Director. This includes compiling meeting materials, scheduling rooms, recording and preparing minutes, and following-up on future agenda and action items. Answer, screen and prioritize internal and external visitor requests and/or phone calls referring inquiries to appropriate department staff as necessary or directly to the Director depending upon seriousness and/or urgency of the request; respond to general inquiries, complaints and requests for information; and assist in resolving issues and following up on them. Coordinate the flow of communications from the Director; proofreads and edits communication to assure it meets the highest standards of language use, clarity and effectiveness; processes timely replies on own initiative (routine) or from the Director's dictation or notes; assures confidential handling of all information. Coordinate and process travel arrangements including the preparation and processing of expense reports; prepare itinerary and trip files. Monitor, reconcile and maintain the budget. Process requisitions, pay invoices, process staff development requests, order and maintain supplies and materials and approve appropriate expenditures. Coordinate substitute coverage in the school kitchens. Creates, maintains, and updates the department related newsletters, website(s), and social media. SUPERVISORY RESPONSIBILITIES: Oversees departmental workflow. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to eligible individuals with disabilities to perform the essential functions. Advanced knowledge of office practices, procedures, and equipment. Excellent spelling, punctuation, and English grammar skills. Ability to compose correspondence and memorandums. Ability to communicate effectively and sensitively both orally and in writing. Excellent human relations skills to interact with all employees, students, parents business and industry executives, representatives from community agencies, and the public. Skill and knowledge of word processing, spreadsheet, and presentations applications. Aptitude for organization and detail. Ability to work independently, prioritize work to meet schedules and timelines, and maintain composure under pressure. Ability to exercise judgment in handling information of a highly sensitive and confidential nature with tact, diplomacy, and strict confidentiality. Ability to analyze issues and problem-solve. EDUCATION and/or EXPERIENCE: High School Diploma or equivalent and three to five years of experience as an administrative assistant or in an executive support function. COMMUNICATION AND LANGUAGE SKILLS: Ability to read and interpret documents such as district reporting forms, procedure manuals, and governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from diverse groups of administrators, school board members, staff, and the general public. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, divide, and calculate decimals and percents. ANALYTICAL AND REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, verbal, digital, or diagram form. Ability to define problems, collect data, establish facts, and draw valid conclusions and deal with problems involving several abstract and concrete variables. PHYSICAL ATTRIBUTES: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear and operate a computer. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds, such as boxes of paper. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate, but can be disrupting at times. Position usually demands meeting deadlines with severe time constraints and multiple, constant interruptions. PHYSICAL REQUIREMENTS: Shall complete a physical examination as required by Wisconsin Statute 118.25. Attachment(s): 2024-25 YEAR ROUND CALENDAR.pdf