Executive Assistant
Administrative Assistant Job 9 miles from Woods Cross
About Us
At Better Being we empower and inspire individuals to feel better and live healthier lives by providing the most trustworthy, pure, and innovative natural wellness solutions. If you thrive in a challenging work environment, surrounded by incredible team members who will help you grow and do your best work, Better Being is the right place for you. Come build with us and be part of an award-winning company that's helping create meaningful and lasting change in the healthcare industry.
Job Summary
We are seeking an Executive Assistant to support the Executive Team by managing a wide range of administrative tasks with professionalism and efficiency. Exercises independent judgment to effectively plan, prioritize, and organize a dynamic and diverse workload.
Essential Functions
Coordinate and support company event planning initiatives.
Design and build effective presentations soliciting feedback from presenters.
Manage appointment scheduling and meeting preparations, including booking rooms, arranging catering, and setting up meeting spaces.
Serve as a liaison between departments and external agencies, working with the Executive Team.
Coordinate executives' schedules, including meetings, conferences, and travel arrangements.
Handle sensitive and confidential information with discretion and professionalism.
Process and manage expense reports efficiently.
Collaborate on both one-time and ongoing projects, often taking the lead on planning and coordinating presentations and disseminating information.
Draft responses and handle routine and non-routine requests via email and phone, ensuring smooth communication within the organization.
Create, proofread, and finalize documents, including memos, charts, business plans, and other professional correspondence.
Additional Responsibilities
Must be able to commute to Ogden and SLC office locations.
Understanding data analysis is highly beneficial.
Uphold company policies, maintain a clean work area, and contribute to workplace safety initiatives.
Handle additional tasks as assigned by Executives.
Job Qualifications
Bachelor's degree in Business related field highly preferred with a minimum of 5 years in an Executive Administrative role.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and database management.
Exceptional attention to detail, organizational skills, and ability to meet deadlines.
Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations.
Demonstrated ability to manage multiple priorities and maintain discretion in sensitive situations.
Physical Requirements
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear.
The employee may exert up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects.
Specific vision abilities required by this job include near acuity, far acuity, depth perception, accommodation, color vision, and field of vision.
Our Benefits
Join our team and enjoy a comprehensive package of competitive benefits and perks designed to support your well-being and professional growth. Our offerings include:
Access to our Employee Health Clinic for your medical needs.
Comprehensive Medical, Dental, and Vision Insurance coverage.
Participation in our Family First Program, emphasizing work-life balance.
401(K) plan with generous employer match to help you plan for the future.
Educational Reimbursement opportunities to support your continued learning and development.
Wellness Incentives to promote a healthy lifestyle.
Substantial product discounts, because we value our team members as customers too.
Generous Paid Time Off and Paid Holidays, ensuring you have time to rest and recharge.
For more information, check out our website Better Being Careers and join us in experiencing a workplace where your well-being and success are our top priorities.
This description is not intended to be an exhaustive list of responsibilities and qualifications. The position, duties, and qualifications are subject to change at any time.
We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Sentinel Administrative Assistant 3/4 -4834-1
Administrative Assistant Job 20 miles from Woods Cross
**Requisition ID: R10185110** + **Category:** Administrative Services + **Clearance Type:** None + **Shift:** 1st Shift (United States of America)
+ **Travel Required:** Yes, 10% of the Time
+ **Positions Available:** 1
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
Join Northrop Grumman on our continued mission to push the boundaries of possible across land, sea, air, space, and cyberspace. Enjoy a culture where your voice is valued and start contributing to our team of passionate professionals providing real-life solutions to our world's biggest challenges. We take pride in creating purposeful work and allowing our employees to grow and achieve their goals every day by Defining Possible. With our competitive pay and comprehensive benefits, we have the right opportunities to fit your life and launch your career today.
Embark on a career putting innovative, reliable, and agile products and ideas into orbit, and beyond. Northrop Grumman has opportunities waiting for you that play a vital role in human space exploration, national defense, and scientific discovery, supporting multiple programs across the universe. With us, you'll discover a culture of curiosity and collaboration that will have you Defining Possible from the day you start. Our space systems connect and protect millions of people on earth every day, now and for the future. Explore your future and launch your career today.
Northrop Grumman Defense Systems is seeking an **Administrative Assistant** . This position will be located at **Roy, UT** . Northrop Grumman supports the Air Force's sustainment, development, production and deployment of hardware and system modifications for Intercontinental Ballistic Missile (ICBM) Ground and Airborne Launch Control Systems, Launch Facilities and associated infrastructure. Final grade level offered will be based on candidate level of experience.
**What You'll Get to Do:**
**Specific duties to include, but are not limited to the following:**
+ Performs normal office functions such as setting up and maintaining files (email distribution lists, team organizations, Payload Team Sharepoint).
+ Coordinates travel and expense reimbursement with Concur
+ Gathers, complies and reports on information relevant to the supervisors' assignments.
+ Arranges meetings and conferences.
+ Receiving, referring or answering e-mail.
+ Coordinates calendars and meeting notices.
+ Reviews drafts and finished documents for appropriate grammatical usage.
+ Answers questions relating to Sentinel office operations and understands NG/Sentinel policies and procedures.
+ The nature of the position involves exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment.
+ Initiates, researches and obtains information for reports and special assignments.
+ May act as coordinator of special projects, following up on pending details, coordinating activities and ensuring deadlines are met.
+ Uses various PC software packages such as PowerPoint, Excel spreadsheets, word processing, graphics, etc., to produce high quality reports, presentations, or other documents.
+ Contacts company personnel at all organizational levels to gather information for reports, projects, meetings and events.
+ Will also be responsible for routine administrative duties: coordinates staff meetings, teleconferences, answers telephones, screens calls and forwards messages, prepares expense reports, and maintains filing system.
**Position Benefits:**
As a full-time employee of Northrop Grumman Space Systems, you are eligible for our robust benefits package including:
+ Medical, Dental & Vision coverage
+ 401k
+ Educational Assistance
+ Life Insurance
+ Employee Assistance Programs & Work/Life Solutions
+ Paid Time Off
+ Health & Wellness Resources
+ Employee Discounts
This position's standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.
**Job Qualifications:**
**You'll Bring These Qualifications:**
+ **Level 3** - High School Diploma (or higher) with a minimum of 4 years of administrative experience to include experience supporting various levels of management.
+ **Level 4** - High School Diploma (or higher) with a minimum of 6 years of administrative experience to include experience supporting various levels of management.
+ Proficiency with Microsoft Office Outlook, Teams, Excel, Word, PowerPoint the ability to create, manipulate professional deliverables
+ Demonstrated ability using travel and expense reporting programs and tools
+ Must be willing to obtain and maintain a U.S. Government DoD security clearance **(Secret, Top Secret; etc.)**
**These Qualifications Would be Nice to Have:**
+ Ability to work some overtime as needed
+ Demonstrated Project Management Experience
+ Outstanding verbal and written communication and interpersonal skills
+ Demonstrated ability using Sharepoint in an administrator role
+ Demonstrated ability in prioritizing multiple tasks
+ Demonstrated ability to interact effectively across all levels of the organization and with outside organizations
+ Active U.S. Government DoD Secret security clearance at time of application, current and within scope, with an ability to obtain and maintain Special Access Program (SAP)approval within a reasonable period of time, as determined by the company to meet its business need.
**Salary Range:** $47,000 - $78,300
**Salary Range 2:** $55,800 - $93,000
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
Field Administrative Assistant
Administrative Assistant Job 40 miles from Woods Cross
**Posting Title:** Field Administrative Assistant **Reports To:** Field Administrative Supervisor **Salary Range:** $22.00/hour to $27.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.
**WHO WE ARE**
For nearly 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.
**THE DATA CENTER TEAM**
We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For two decades, CEI has designed, installed and commissioned more than 11.5 million square feet of data center space totaling $2.3 billion worth of electrical systems.
**ABOUT THE ROLE**
The Field Administrative Assistant provides essential support to the Field Coordinator and the broader field team on the project site Cupertino Electric, Inc. This role is designed for candidates with 2 years of experience and offers an opportunity to gain hands-on experience in a fast-paced construction environment. The Field Administrative Assistant will assist with various administrative tasks, including onboarding, payroll entry, resource tracking, and general office support, ensuring the smooth daily operations of field activities.
+ **Onboarding Support:** Assist the Field Coordinator with Union New Hire onboarding, including organizing documentation for I-9 compliance. Help coordinate site orientations and badging for new field employees. Provide support for employees during the onboarding process, including facilitating orientation videos and troubleshooting issues with tablets.
+ **Payroll Assistance:** Help enter and proofread timecards for the field staff to prevent payroll errors. Assist with distributing paychecks and ensuring timely delivery to field employees. Support the Field Coordinator in maintaining payroll reports, including per diem and incentive tracking.
+ **Resource Tracking:** Assist with tracking attendance and workforce resources on-site using Procore Workforce Management. Help manage daily roll calls and keep records updated for the Field Coordinator.
+ **General Administrative Support:** Provide assistance with filing and organizing key project documents. Support dispatch, terminations, and personnel update (PARs) requests. Assist with ordering office supplies, coordinating catering for events, and submitting IT requests. Help maintain safety training records using Vairkko and assist with other administrative duties as needed.
**Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks.
**Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.
**Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments.
**ABOUT YOU**
You have strong attention to detail and excellent organizational skills. Your basic knowledge of the Microsoft Office Suite, particularly Excel and Outlook, complements your good communication skills and ability to work effectively in a team environment. You demonstrate a capacity to learn new software applications quickly and adapt to changing project requirements. While familiarity with construction or field-related work is a plus, it is not required.
**WHAT YOU WILL GAIN**
As a Field Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network as you interact with Field Union Management and Project Teams. You'll coordinate with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and customers. As you hit the ground running, you'll develop the skills to anticipate the administrative needs of the project and contribute to the team in a meaningful way.
**MINIMUM QUALIFICATIONS**
_Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify._
**Education:** High School Diploma or GED required. Any college degree preferred.
**Licensure/Certifications:** None required.
**Experience:** Two (2) years of experience required in similar role with construction experience preferred.
**PHYSICAL REQUIREMENTS** :
+ Ability to move around construction sites as necessary.
+ Occasional lifting of office supplies or files may be required.
_\#LI-JT1_
_*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship._
**PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (********************************************
CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
In House Admin Staff
Administrative Assistant Job 27 miles from Woods Cross
Westgate Resorts provides a diverse range of vacation experiences. From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country's most desirable vacation destinations. A world leader in the timeshare and hospitality industry, Westgate has resorts in Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona. Westgate meets every vacation expectation, for every family, for every budget. As we continue growing, we will continue offering the best and most-affordable vacation options out there!
About Westgate Park City
The award-winning Westgate Park City Resort & Spa lies in the heart of the Canyons Village base at Park City Mountain. Surrounded by world-class skiing and year-round mountain adventure, Westgate Park City Resort & Spa provides a dynamic and rewarding work atmosphere. Whether they're artists attending the Sundance Film Festival, athletes training and competing at the Utah Olympic Park, or individuals and families seeking a mountain getaway, our guests come from all corners of the globe. Join our team and with us welcome the world to Park City.
Additional Information
Why Westgate?
Comprehensive health benefits - medical, dental and vision
Paid Time Off (PTO) - vacation, sick, and personal
Paid Holidays
401K with generous company match
Get access to your pay as you need it with our Daily Pay benefit
Family benefits including pregnancy, and parental leave and adoption assistance
Wellness Programs
Flexible Spending Accounts
Tuition Assistance
Military Leave
Employee Assistance Program (EAP)
Life, Disability, Accident, Critical Illness & Hospital Insurance
Pet Insurance
Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
Advancement & development opportunities
Community Involvement Programs
Why Westgate?
Discounted Ski pass benefit (while supplies last).
FREE Ski & Snowboard and Mountain Bike equipment Rentals.
FREE garage parking.
Exclusive discounts for Team Member (i.e., hotels, resorts, restaurants, entertainment, etc.).
$2.00 in meals in Team Member Breakroom.
Comprehensive health benefits - medical, dental and vision.
Paid Time Off (PTO) - vacation, sick, and personal.
Paid Holidays.
401K with generous company match.
Get access to your pay as you need it with our Daily Pay benefit.
Wellness Programs.
Tuition Assistance.
Employee Assistance Program (EAP).
Advancement & development opportunities.
Community Involvement Programs.
Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email [email protected] with the job title and the location of the position for which you are applying.
Administrative Assistant
Administrative Assistant Job 9 miles from Woods Cross
Minimum:
Maximum:
Location:Salt Lake City, UtahJob Type:Full time Job Title:Administrative AssistantJob Description:
GENERAL PURPOSE:
Relieves departments and management of clerical work and administrative and business detail by performing the following duties:
ESSENTIAL DUTIES & RESPONSIBILITIES:
Performs office operations and procedures to include information management i.e. setting up customers in Servizio; setting up Time & Material Orders and contract orders in Servizio.
Maximizes office productivity through proficient use of software applications
Facilitates the flow of information to allow for efficient coordination of business activities from initial customer contact to sending it to the Service Operations team to complete the work.
Creates records to ensure completeness, accuracy, and timeliness
Applies good customer service skills
:
MARGINAL DUTIES & RESPONSIBILITIES:
Perform receptionist duties, greets customers, and distributes mail
Performs other functions as necessary or as assigned
NATURE OF WORK CONTACTS:
Interacts daily with employees in the office and the field to provide administrative support; may discuss and resolve customer issues and business matters
Interacts regularly with customers both in-person and on the telephone to answer customer questions, resolve issues, and to coordinate payment
TRAINING & QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A High School Diploma or GED and six months or more of related experience and/or training; or any combination of education, experience, and training which provides the following knowledge, skills and abilities:
To perform this job successfully, an individual should have knowledge of Work Processing software; Spreadsheet software; Accounting software; Order Processing systems; Database software and Contact Management systems
Ability to communicate in person and electronically.
We maintain a drug free workplace. Young Electric Sign Company is an EEO/AA employer. We welcome all qualified jobseekers. Jobseekers will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion or other legally protected status.
Administrative Assistant
Administrative Assistant Job 9 miles from Woods Cross
Administrative Assistant-Salt Lake City, UT-Office Non Flex ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.
The Front Desk Administrative Assistant plays a key role in providing administrative support within a fast-paced Phase 1 Research Clinic. This role requires exceptional organizational skills, computer proficiency, attention to detail, exceptional multi-tasking skills, and effective communication skills. Independent judgment is required to plan, prioritize, and organize workload. The ideal candidate will efficiently manage front desk operations, documentation, data entry, and interdepartmental communication to ensure smooth clinic operations and streamline processes.
Job Description:
* Recognize, exemplify and adhere to ICON's values which center around our commitment to People, Clients and Performance.
* As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.
* Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
* Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
* Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses.
* Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested.
* Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
* Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
* Maintain/update organization charts and distribution lists for department.
* Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
* Maintain and promote positive and professional working relationships with associates and management.
* Comply with all appropriate policies, procedures, safety rules and regulations. Take required training.
* Provide backup to other Senior Administrative Assistants as directed by department head.
Requirements:
* 0 - 3 years of experience Required
* Any duties as assigned
* Travel: Travel to other sites within the network may be required to support increases in workload and, or studies/projects as needed.
#LI-MO1
What ICON can offer you:
Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent.
In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.
Our benefits examples include:
* Various annual leave entitlements
* A range of health insurance offerings to suit you and your family's needs.
* Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
* Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well-being.
* Life assurance
* Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.
Visit our careers site to read more about the benefits ICON offers.
At ICON, diversity, inclusion & belonging are fundamental to our culture and values. Our rich diversity makes us more innovative which helps us better serve our people, patients, customers, and our communities. We're proud of our diverse workforce and the work we've done to become a more inclusive organisation. We're dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here
Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless - there's every chance you're exactly what we're looking for here at ICON whether it is for this or other roles.
Are you a current ICON Employee? Please click here to apply
Admin Assistant 2, PT Provo UT, Deseret Industries
Administrative Assistant Job 47 miles from Woods Cross
The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, intermediate level administrative support to one or more leader and/or one or more functional team or work group. Employees at this level work under general supervision and handle moderately complex issues and problems that require solid administrative support working knowledge.
Required:
• High School Diploma or equivalent
• 2 years administrative or related experience
• Solid administrative support working knowledge
Key Skills include the ability to:
• Communicate professionally in writing and verbally.
• Utilize Microsoft Office and other software at an intermediate level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
• Operate and maintain standard office equipment.
• Problem solve and resolve moderately complex conflict and problems through sound decision making
• Organize and prioritize work and needs
• Understand and follow instructions.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.
Typical responsibilities include but are not limited to:
• Compiling data/information, usually from a variety of sources, to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Performing research, analyzing information, and making recommendations based on findings
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars.
• Making travel arrangements
• Supporting projects, programs, or processes
• Answering moderately complex telephone and email requests
• Assisting with p card reconciliation and other basic budget activities
• Assisting lower level employees through training and/or mentorship
Amazon DSP - Tuition Assistance + 401k match + VTO
Administrative Assistant Job 20 miles from Woods Cross
Become a Delivery Driver with Lucky Day Logistics
Compensation: $22.00
CURRENTLY SEEKING Amazon Delivery Driver's for Full Time, Part Time Positions!
*** 401K with company match, Tuition Assistance & Health benefits ****
Join the ranks of one of the highest-performing AMZL Delivery Service Partners in the region!
Lucky Day Logistics is an Amazon Delivery Service Partner (DSP) that is owned and operated by a retired United States Marine Corps aviator and TopGun graduate. We deliver much needed and desired packages to Utahns across the Utah Valley every day. Our high performing team is looking for dedicated and dependable individuals to join us as delivery driver's and delivering happiness to our neighbors.
The Amazon delivery driver position operates out of our West Jordan Amazon location!
Visit our website and Apply now! *************************
Lucky Day Logistics is a company that prides itself on a culture of safety, teamwork, development and growth. We know the success of our company is dependent on the success of our delivery associates/drivers. At Lucky Day Logistics, we take care of our team members through the following actions:
We pay referral bonuses. For every delivery associate/driver you refer, and we hire, you will get a $250 bonus once that referral/hire achieves their 3-month driving anniversary. $450 Referral for referring experienced delivery driver's
We offer VTO (Volunteer Time Off)
We provide snacks for our team members every day
We pay performance and safety based bonuses
Christmas Day, New Years Day, Thanksgiving, and 4th of July off for ALL Amazon Delivery Drivers!
Health Benefits, 401K with match and Tuition assistance program !
Driver of the week and Driver of the month prize program
Yearly work anniversary gift incentives
Food Truck events to appreciate our hard working delivery drivers !
Delivery Driver / Delivery Associate Requirements:
Be 21 years of age or older
Have a valid Utah driver's license - a commercial driver's license (CDL) is not required
Be able to operate and navigate a delivery van, weighing 10,000 lbs. or less (you do not need to provide your own vehicle)
Be able to lift a maximum of 50 pounds during an 8- to 10-hour work shift
Come join our team and apply today to deliver packages for Amazon !
HQF -Admin Assistant 2 - Custodial Department
Administrative Assistant Job 9 miles from Woods Cross
Human Resource Department Purpose: Through inspiration, collaboration, best practices, and efficiency, we help enable a capable and engaged workforce to accomplish the Lord's work. This intermediate-level individual contributor role performs a wide variety of administrative tasks to support a workgroup, department/area, or one or more organization leaders such as a manager or director. The Level 2 Administrative Assistant role is considered the standard level to meet most administrative assistant needs in the organization. Employees at this level work under moderate oversight and make moderately complex non-routine decisions using sound judgment and protocol to resolve issues and requests.
Why Custodial Work At The Church Is For You:
* You'll work in a wholesome environment with temple-worthy coworkers.
* There are opportunities to expand your professional network within Church employment and you'll have access to a variety of resources crafted for your professional development.
Church Employee Perks:
* Access to Fitness Facilities (Church Office Building)
* Employee Assistance Programs
* Wholesome Environment
* Various Shift Times (swing, graves)
* Career Development Courses
* Promotional Opportunities
* Professional Networking
* Employee Discounts
* UTA Passes
* Apple, T-Mobile, & other tech companies
* VASA Fitness membership
* Theme Park Tickets
* Hotel, Travel, Resorts
* Ski Passes & other Recreation Areas
* Church-used Computer Sales
* Home Improvement Supplies
* Tickets to Sporting Events
Shift Details:
* Monday - Friday Varying Hours 7:00 a.m.-3:30 p.m. - Church Headquarters, SLC, UT
* This is a Full-time position with medical benefits and paid time off.
Compensation: Depends on Experience
Please Note: This position does not qualify for students required to work on the Ensign College Campus.
* Compiles data/information and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and make recommendations.
* Maintains and updates calendars, schedules and coordinates meetings, makes travel arrangements.
* Answers routine telephone and email requests.
* Administers programs, projects, and/or processes specific to the assigned operating unit or leader being supported.
* Maintaining Custodial Uniform Program
* Reviews and distributes mail.
* Creates and maintains paper and/or electronic filing systems.
* May assist in budget preparation and control activities.
* May serve as an administrative liaison with others both internally and externally regarding administrative issues related to purchasing, personnel, facilities, and/or operations.
* May perform data entry activities.
* May assist in training lower-level employees.
* May work with confidential information.
Required:
* High school diploma or equivalent plus two years' post high school education or training.
* 3+ year of administrative assistant experience.
* Intermediate office skills including moderate to complex research abilities, knowledge of the operation and maintenance of standard office equipment, and intermediate experience with standard office software sufficient to create reports, charts, graphs, and tables with minimal supervision in spreadsheets and word processing documents.
* Ability to communicate professionally in writing and verbally.
* To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.
Administrative Assistant
Administrative Assistant Job 9 miles from Woods Cross
Location: Salt Lake City, Utah Work Arrangement: Hybrid A Day in the Life A typical day as an Audit Administrative Assistant might include the following: Utilize Engagement software and virtual apps to complete a wide range of tasks. Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks.
Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
Prepare and assemble reports, company materials, and client documents as directed.
Conduct math checks, proofing, and formatting of financial statements before they are processed.
Process client confirmations.
Manage and prioritize incoming workflow to meet all deadlines in a deadline-focused environment.
Make arrangements for various meetings via conference calls, video conference and webcasts.
Process expense reports for partners and managers.
Assist with processing outgoing mail.
Organize incoming mail for partners as directed.
Assist other admin as needed with events and meeting catering.
Prepare invoices for Audit partners.
Provide general administrative support to partners, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and copying.
Assist in office-wide duties such as mailings, form letters, and data updates.
Perform a wide range of general administrative duties, including running errands, for the audit department and office.
Perform backup receptionist duties as needed.
Answer and direct incoming calls and greet clients.
Work together with the entire Administrative team to ensure project deadlines are met and workload is evenly dispersed.
Comfortably use Teams and share screens to communicate with your Team located in other offices.
Who You Are You have an Associate's degree and 2 years of past administrative support experience.
You thrive in a high-volume, fast-paced, work environment.
You are a multi-tasking master, and there has never been a deadline you could not meet.
You can quickly prioritize and organize your work to complete tasks of an immediate nature.
You hold yourself to the highest professional standards and maintain strict client confidentiality.
You are highly proficient in Microsoft Excel, as well as proficient in Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat.
Power BI and Microsoft Dynamics experience is a plus.
You are exceptionally detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love! You are confident in communicating with upper management.
You are willing to work overtime as needed.
You love collaborating and contributing to being part of a team but also enjoy working alone with limited supervision.
This position requires prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs.
Must be authorized to work in the United States now or in the future without visa sponsorship.
Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture.
At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another.
You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first.
Hear what our employees have to say about working at Eide Bailly.
Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.
Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals.
In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page.
For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options.
Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.
#LI-KM1 #LI-HYBRID
Administrative Assistant - Equipment North Area Division
Administrative Assistant Job 23 miles from Woods Cross
Job Title: Administrative Assistant Division: EquipmentSupervisor: Equipment Manager Job Summary:The Administrative Assistant for the Equipment Division is an essential role, one that helps to ensure a smooth operation of the Equipment Division. This role is responsible for managing and overseeing all administrative tasks related to equipment within Geneva Rock. Key duties include managing schedules, handling administrative projects, performing various accounting functions, organizing files and documents, managing data, providing meeting support, preparing reports and other written documents, and offering general administrative assistance to team members.Successful candidates will possess strong organizational and communication skills and be comfortable working in a dynamic and innovative environment.
Duties and Responsibilities:
* Visualize, fulfill, and implement the Company Vision and Core Values.• Create, maintain, and manage reports using Microsoft Excel and PowerBI.• Create and distribute written communications, including letters and memos.• Prepare meeting agendas and record minutes.• Manage calendars and schedules for the Division.• Organize and maintain files and records in various systems.• Prepare quotes and invoices for review.• Create and distribute work orders.• Manage administrative projects and processes.• Manage vehicle licensing and registrations.• Provide administrative support to various departments and teams.• Enter and manage data in the equipment system.• Monitor and manage alerts and work orders.• Perform DVIR (Driver Vehicle Inspection Reports) data entry and report alerts to the equipment systems.• Manage equipment telematics.• Ensure accurate and timely data entry.• Communicate effectively with all involved parties regarding alerts and updates.
* Coordinate with 3rd party services, including fleet and dealerships.• Maintain standardized services across the division.• Handle billing and invoicing.• Monitor PM (Preventive Maintenance) services.• Handle all administrative responsibilities for a specific area.• Help maintain standards within the area and across the General Resource Pool.• Manage a down list for equipment, ensuring timely updates and communication.• Other duties as assigned.
Education and/or Experience:
* High school diploma or equivalent; college education strongly preferred.• Prior administrative or office experience preferred.• Proven experience in administrative roles, preferably within the construction or equipment management industry.
Individual Development (Knowledge, Skills, and Abilities):
* Strong written and verbal communication skills.• Strong analytical and problem-solving skills.• Proficiency with Microsoft Office Suite (Advanced) and other office software.• Excellent organizational and time-management skills.• Attention to detail and ability to multi-task.• Ability to manage projects and meet deadlines.• Ability to work independently and as part of a team.• Professional demeanor and customer-service focused attitude.• Proficiency in data entry and management systems (E360, Samsara, D365, HCSS).• Knowledge of equipment telematics and preventive maintenance processes is a plus.
Training and Development:
* New Employee Orientation.• Viewpoint.• Microsoft D365 (ERP)• HCSS Suite (E360)• Microsoft SharePoint .• Microsoft Power Automate.• Microsoft Power Apps.• Microsoft PowerBI.• Individual Development Plans (IDPs).
Working Conditions:
* Office-based with occasional site visits as required.• Full-time position with standard working hours.
Disclaimer: This is not intended to contain a comprehensive listing of duties and responsibilities required of the employee. It reflects management's assignment of key functions; it does not prescribe or limit the tasks that may be assigned. Job descriptions are subject to change at any time. Geneva Rock is a drug free environment.
Requisition Post Information* : Post End Date
3/5/2025
Admin Assistant 3--Beehive Clothing
Administrative Assistant Job 36 miles from Woods Cross
The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, senior level administrative support to one or more leader and/or one or more functional team or work group. The number of level 3 Administrative Assistant positions in each department or area should be directly tied to the amount of senior level, complex administrative work needed by the business.
Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision making using initiative, originality, ingenuity, and sound judgment.
Responsibilities
Typical responsibilities include but are not limited to:
• Leading lower level employees through training, mentorship and/or day to day direction
• Proactively anticipating future needs and making recommendations
• Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met
• Assisting with budget preparation and control activities including monitoring project or department/area budgets
• Performing research, analyzing information, and making recommendations based on findings
• Compiling complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders
• Managing email in-box(es) of assigned leader(s) to agreed level
• Making travel arrangements
• Presenting at meetings
• Supporting office resiliency operations and response (emergency response)
• Planning, organizing, and executing large meetings, conferences, and other events
• Answering complex telephone and email requests
Qualifications
Required:
• High School Diploma or equivalent
• 4 years administrative or related experience
• Comprehensive administrative support working knowledge
Key Skills include the ability to:
• Communicate professionally in writing and verbally.
• Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
• Provide advanced research, analytical, and data summation support.
• Proactively anticipate needs and think strategically
• Take standard processes and procedures and adapt to address complex problems and find less obvious solutions
• Problem solve and resolve complex conflict and problems through sound decision making
• Organize and prioritize work and needs
• Coordinate projects and events effectively
• Operate and maintain standard office equipment.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity
• Train, mentor, and lead the work of others
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.
Preferred:
• Bachelor's Degree
• Broad knowledge of the organization's structure, functions, and key personnel
Instructional Editorial Assistant
Administrative Assistant Job In Woods Cross, UT
Our growing technology and business training company is looking for a new team member to join our Video Production department in the role of Instructional Design Editorial Assistant.
LearnSmart is looking for an skilled instructional design editorial assistant who can help us make sure our content is both comprehensive and comprehendible. LearnSmart is well know throughout the e-Learning industry as a professional video-based content developer. You'll become an expert in our content management system and keep a watchful eye on our content to ensure course materials are accurate, information is appropriately aligned to vendor specifications, images are current, and inactive or irrelevant content is retired when needed. You think like a tester, read like an editor, and always pay attention to the details. You do your part to help our content department meet every publishing deadline and suitable request.
Job Description
Responsible for storyboarding scripts and study guides for each LearnSmart course. As a member of the Editorial team you will be responsible for creating an A/V script. The A/V scripts will be based on a preliminary teleprompter script in which you will add graphics, photos, and animation cues used by the production team to build the preliminary slides using Keynote (MAC application very similar to PowerPoint). These slides will need to be re-worked to ensure they meet company standards in terms of quality and purpose. You will use your artistic instructional design skills to ensure the content is organized and presentable in a manner that is well formed and meets global standards. You're ability to write creatively and transform scripted study guides into conversational courseware is key. You will also be responsible for writing short promo scripts derived from each course to be used as promotional marketing material for each new course. As a member of the Editorial team you will report to the Dir. of Courseware Development. Upon completion of the A/V scripts, you will deliver the A/V script for the Dir. of Courseware Development for review.
Qualifications
Strong Academic Record - Doing well in school matters! It shows us that you took the tasks at hand seriously and dealt with them successfully.
College Degrees - 4 yr Degree with 3-5 yrs professional experience required. We tend to look for graduates in English, Writing, Instructional Design, or Communications who have an eye for copy editing, and have intellectual interests and panache too!
Technical Acumen - Individuals with an aptitude or interest in content management, editing, or system tools are desired. Basic knowledge of web navigating, research, and ability to manipulate images is a must!
Survival Skills - Your toolbox should include dealing with ambiguity and getting scrappy.
Recommended Application Aptitude:
PowerPoint
Keynote
Google Docs
Word
Final Cut
Adobe Creative Suite
Additional Information
This is a full-time, permanent position
DEPARTMENT: Editorial
REPORTS TO: Dir. of Courseware Development
PAY RATE: Salary $32,000-$40,000 (depending on education and experience)
Please include the title of the position for which you are interested in the subject line.
Interviews start Jan 2nd, 2014
Sentinel Administrative Assistant 3/4 -4834-1
Administrative Assistant Job 20 miles from Woods Cross
RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: NoneTRAVEL: Yes, 10% of the TimeDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
Join Northrop Grumman on our continued mission to push the boundaries of possible across land, sea, air, space, and cyberspace. Enjoy a culture where your voice is valued and start contributing to our team of passionate professionals providing real-life solutions to our world's biggest challenges. We take pride in creating purposeful work and allowing our employees to grow and achieve their goals every day by Defining Possible. With our competitive pay and comprehensive benefits, we have the right opportunities to fit your life and launch your career today.
Embark on a career putting innovative, reliable, and agile products and ideas into orbit, and beyond. Northrop Grumman has opportunities waiting for you that play a vital role in human space exploration, national defense, and scientific discovery, supporting multiple programs across the universe. With us, you'll discover a culture of curiosity and collaboration that will have you Defining Possible from the day you start. Our space systems connect and protect millions of people on earth every day, now and for the future. Explore your future and launch your career today.
Northrop Grumman Defense Systems is seeking an Administrative Assistant. This position will be located at Roy, UT. Northrop Grumman supports the Air Force's sustainment, development, production and deployment of hardware and system modifications for Intercontinental Ballistic Missile (ICBM) Ground and Airborne Launch Control Systems, Launch Facilities and associated infrastructure. Final grade level offered will be based on candidate level of experience.
What You'll Get to Do:
Specific duties to include, but are not limited to the following:
Performs normal office functions such as setting up and maintaining files (email distribution lists, team organizations, Payload Team Sharepoint).
Coordinates travel and expense reimbursement with Concur
Gathers, complies and reports on information relevant to the supervisors' assignments.
Arranges meetings and conferences.
Receiving, referring or answering e-mail.
Coordinates calendars and meeting notices.
Reviews drafts and finished documents for appropriate grammatical usage.
Answers questions relating to Sentinel office operations and understands NG/Sentinel policies and procedures.
The nature of the position involves exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment.
Initiates, researches and obtains information for reports and special assignments.
May act as coordinator of special projects, following up on pending details, coordinating activities and ensuring deadlines are met.
Uses various PC software packages such as PowerPoint, Excel spreadsheets, word processing, graphics, etc., to produce high quality reports, presentations, or other documents.
Contacts company personnel at all organizational levels to gather information for reports, projects, meetings and events.
Will also be responsible for routine administrative duties: coordinates staff meetings, teleconferences, answers telephones, screens calls and forwards messages, prepares expense reports, and maintains filing system.
Position Benefits:
As a full-time employee of Northrop Grumman Space Systems, you are eligible for our robust benefits package including:
Medical, Dental & Vision coverage
401k
Educational Assistance
Life Insurance
Employee Assistance Programs & Work/Life Solutions
Paid Time Off
Health & Wellness Resources
Employee Discounts
This position's standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.
Job Qualifications:
You'll Bring These Qualifications:
Level 3 - High School Diploma (or higher) with a minimum of 4 years of administrative experience to include experience supporting various levels of management.
Level 4 - High School Diploma (or higher) with a minimum of 6 years of administrative experience to include experience supporting various levels of management.
Proficiency with Microsoft Office Outlook, Teams, Excel, Word, PowerPoint the ability to create, manipulate professional deliverables
Demonstrated ability using travel and expense reporting programs and tools
Must be willing to obtain and maintain a U.S. Government DoD security clearance (Secret, Top Secret; etc.)
These Qualifications Would be Nice to Have:
Ability to work some overtime as needed
Demonstrated Project Management Experience
Outstanding verbal and written communication and interpersonal skills
Demonstrated ability using Sharepoint in an administrator role
Demonstrated ability in prioritizing multiple tasks
Demonstrated ability to interact effectively across all levels of the organization and with outside organizations
Active U.S. Government DoD Secret security clearance at time of application, current and within scope, with an ability to obtain and maintain Special Access Program (SAP)approval within a reasonable period of time, as determined by the company to meet its business need.
Salary Range: $47,000.00 - $78,300.00Salary Range 2: $55,800.00 - $93,000.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
Administrative Assistant
Administrative Assistant Job 9 miles from Woods Cross
At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs.
As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties.
Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes.
The Administrative Assistant provides comprehensive administrative support to mid- and senior-level managers and their teams, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
* Executive Support: Provide comprehensive administrative support to senior executives, including managing complex calendars and scheduling high-level meetings.
* Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings.
* Project Management: Lead and support special projects, conducting research and preparing high-level reports and presentations.
* Communication: Draft and edit executive correspondence, emails, and memos.
* Travel Coordination: Manage and coordinate extensive travel arrangements and itineraries for executives.
* Meeting Coordination: Organize and facilitate executive meetings, including preparing agendas, materials, and taking detailed minutes.
* Expense Management: Prepare and reconcile complex expense reports.
* Document Management: Maintain and organize important documents and files, both physical and digital.
* Data Entry: Accurately enter and update data in various databases and spreadsheets.
* Document Preparation: Assist in preparing and formatting documents, reports, and presentations.
* Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing.
* Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.
* Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy.
* High school diploma or equivalent required; Bachelor's degree in Business Administration or related field preferred.
* 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments.
* Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
* Strong organizational and time management skills.
* Ability to maintain confidentiality.
* Excellent written and verbal communication skills.
* Attention to detail and accuracy.
* Professional demeanor, proactive attitude, and strong problem-solving skills.
* Ability to work onsite in a professional office setting Monday - Friday during core business hours.
* Ability to work overtime as needed.
(PR/IP)
Administrative Assistant
Administrative Assistant Job 9 miles from Woods Cross
At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs.
As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties.
Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes.
The Administrative Assistant provides comprehensive administrative support to mid- and senior-level managers and their teams, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy.
High school diploma or equivalent required; Bachelor's degree in Business Administration or related field preferred.
5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments.
Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
Strong organizational and time management skills.
Ability to maintain confidentiality.
Excellent written and verbal communication skills.
Attention to detail and accuracy.
Professional demeanor, proactive attitude, and strong problem-solving skills.
Ability to work onsite in a professional office setting Monday - Friday during core business hours.
Ability to work overtime as needed.
(PR/IP)
Executive Support: Provide comprehensive administrative support to senior executives, including managing complex calendars and scheduling high-level meetings.
Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings.
Project Management: Lead and support special projects, conducting research and preparing high-level reports and presentations.
Communication: Draft and edit executive correspondence, emails, and memos.
Travel Coordination: Manage and coordinate extensive travel arrangements and itineraries for executives.
Meeting Coordination: Organize and facilitate executive meetings, including preparing agendas, materials, and taking detailed minutes.
Expense Management: Prepare and reconcile complex expense reports.
Document Management: Maintain and organize important documents and files, both physical and digital.
Data Entry: Accurately enter and update data in various databases and spreadsheets.
Document Preparation: Assist in preparing and formatting documents, reports, and presentations.
Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing.
Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.
Administrative Assistant - Equipment South Area Division
Administrative Assistant Job 42 miles from Woods Cross
Job Title: Administrative AssistantDivision: EquipmentSupervisor: Equipment Manager Job Summary:The Administrative Assistant for the Equipment Division is an essential role, one that helps to ensure a smooth operation of the Equipment Division. This role is responsible for managing and overseeing all administrative tasks related to equipment within Geneva Rock. Key duties include managing schedules, handling administrative projects, performing various accounting functions, organizing files and documents, managing data, providing meeting support, preparing reports and other written documents, and offering general administrative assistance to team members.Successful candidates will possess strong organizational and communication skills and be comfortable working in a dynamic and innovative environment.
Duties and Responsibilities:
- Visualize, fulfill, and implement the Company Vision and Core Values.- Create, maintain, and manage reports using Microsoft Excel and PowerBI.- Create and distribute written communications, including letters and memos.- Prepare meeting agendas and record minutes.- Manage calendars and schedules for the Division.- Organize and maintain files and records in various systems.- Prepare quotes and invoices for review.- Create and distribute work orders.- Manage administrative projects and processes.- Manage vehicle licensing and registrations.- Provide administrative support to various departments and teams.- Enter and manage data in the equipment system.- Monitor and manage alerts and work orders.- Perform DVIR (Driver Vehicle Inspection Reports) data entry and report alerts to the equipment systems.- Manage equipment telematics.- Ensure accurate and timely data entry.- Communicate effectively with all involved parties regarding alerts and updates.
- Coordinate with 3rd party services, including fleet and dealerships.- Maintain standardized services across the division.- Handle billing and invoicing.- Monitor PM (Preventive Maintenance) services.- Handle all administrative responsibilities for a specific area.- Help maintain standards within the area and across the General Resource Pool.- Manage a down list for equipment, ensuring timely updates and communication.- Other duties as assigned.
Education and/or Experience:
- High school diploma or equivalent; college education strongly preferred.- Prior administrative or office experience preferred.- Proven experience in administrative roles, preferably within the construction or equipment management industry.
Individual Development (Knowledge, Skills, and Abilities):
- Strong written and verbal communication skills.- Strong analytical and problem-solving skills.- Proficiency with Microsoft Office Suite (Advanced) and other office software.- Excellent organizational and time-management skills.- Attention to detail and ability to multi-task.- Ability to manage projects and meet deadlines.- Ability to work independently and as part of a team.- Professional demeanor and customer-service focused attitude.- Proficiency in data entry and management systems (E360, Samsara, D365, HCSS).- Knowledge of equipment telematics and preventive maintenance processes is a plus.
Training and Development:
- New Employee Orientation.- Viewpoint.- Microsoft D365 (ERP)- HCSS Suite (E360)- Microsoft SharePoint .- Microsoft Power Automate.- Microsoft Power Apps.- Microsoft PowerBI.- Individual Development Plans (IDPs).
Working Conditions:
- Office-based with occasional site visits as required.- Full-time position with standard working hours.
Disclaimer: This is not intended to contain a comprehensive listing of duties and responsibilities required of the employee. It reflects management's assignment of key functions; it does not prescribe or limit the tasks that may be assigned. Job descriptions are subject to change at any time. Geneva Rock is a drug free environment.
Requisition Post Information* : Post End Date
3/5/2025
Requisition IDP-00014649
CategoryAdministrative Support
Position TypeFull-time
Location : CityOrem
Location : State/ProvinceUT
Editorial Assistant
Administrative Assistant Job 9 miles from Woods Cross
To succeed in sharing the history of the Church and serving Church members throughout the world, the Church History Department seeks to hire people with diverse experiences, backgrounds, and insights. With that in mind, we encourage all qualified applicants to apply.
The Publications Division of the Church History Department publishes Church history for Church members and scholars. Recent publications include The Joseph Smith Papers (print, web, ebooks, podcasts), Saints: The Story of the Church of Jesus Christ in the Latter Days (print, web, app, podcasts), and the Diaries of Emmeline B. Wells (web). Many future division publications will focus on the early Restoration period, women's history, and the global Church.
The Publications Division seeks an Editorial Assistant to help check facts, quotations, sources, and source citations on current publishing projects. This is a benefited, full-time position. The position is located at the Church History Library in Salt Lake City and may be eligible for a hybrid work schedule. The Editorial Assistant will work as part of a large team of editors, historians, archivists, and writers. This is a rare opportunity to learn about Latter-day Saint history, work with primary sources, contribute to significant publications, and use and develop a variety of editorial skills.
Responsibilities
Checks facts for accuracy.
Checks quotations from original sources, making sure spelling, punctuation, and capitalization are correct.
Analyzes sources to determine whether they have been used appropriately.
Does in-depth research when necessary.
Uses databases and other resources to find primary and secondary sources.
Digitizes and files copies of sources.
Formats citations according to the Chicago Manual of Style and the press's internal style guide.
Corresponds with historians and other editors through multiple review and correction cycles.
Other responsibilities may include proofreading, copyediting, coding documents in the project's XML database, and assisting with producing transcripts of documents.
Additional responsibilities may be given, depending on project needs and individual interests and capabilities.
Qualifications
Required:
Bachelor's degree in English or related field, plus 0-3 years of editing experience, or equivalent combination of education and experience
Source checking, copyediting, and proofreading abilities (including as demonstrated on editing tests that are used as part of the evaluation process).
Familiarity with Chicago Manual of Style (seventeenth and eighteenth editions) and ability to learn and apply in-house style.
Ability to research in nineteenth-century sources; experience working with primary sources a plus.
Ability to work in harmony with a wide variety of people.
Ability to give scrupulous attention to detail, sustain concentration for long periods of time with the highest level of accuracy, and perform repetitive tasks.
Ability to manage time effectively, be dependable, balance priorities on more than one project, and regularly meet deadlines under pressure.
Strong analytical and problem-solving skills; must be a critical thinker and have a natural curiosity.
Ability to work autonomously but provide regular updates to manager and other team members.
Preferred:
Familiarity with text markup (such as XML or HTML)
Interest in history; knowledge of early Church history
Administrative Assistant - Equipment South Area Division
Administrative Assistant Job 42 miles from Woods Cross
Job Title: Administrative Assistant Division: EquipmentSupervisor: Equipment Manager Job Summary:The Administrative Assistant for the Equipment Division is an essential role, one that helps to ensure a smooth operation of the Equipment Division. This role is responsible for managing and overseeing all administrative tasks related to equipment within Geneva Rock. Key duties include managing schedules, handling administrative projects, performing various accounting functions, organizing files and documents, managing data, providing meeting support, preparing reports and other written documents, and offering general administrative assistance to team members.Successful candidates will possess strong organizational and communication skills and be comfortable working in a dynamic and innovative environment.
Duties and Responsibilities:
* Visualize, fulfill, and implement the Company Vision and Core Values.• Create, maintain, and manage reports using Microsoft Excel and PowerBI.• Create and distribute written communications, including letters and memos.• Prepare meeting agendas and record minutes.• Manage calendars and schedules for the Division.• Organize and maintain files and records in various systems.• Prepare quotes and invoices for review.• Create and distribute work orders.• Manage administrative projects and processes.• Manage vehicle licensing and registrations.• Provide administrative support to various departments and teams.• Enter and manage data in the equipment system.• Monitor and manage alerts and work orders.• Perform DVIR (Driver Vehicle Inspection Reports) data entry and report alerts to the equipment systems.• Manage equipment telematics.• Ensure accurate and timely data entry.• Communicate effectively with all involved parties regarding alerts and updates.
* Coordinate with 3rd party services, including fleet and dealerships.• Maintain standardized services across the division.• Handle billing and invoicing.• Monitor PM (Preventive Maintenance) services.• Handle all administrative responsibilities for a specific area.• Help maintain standards within the area and across the General Resource Pool.• Manage a down list for equipment, ensuring timely updates and communication.• Other duties as assigned.
Education and/or Experience:
* High school diploma or equivalent; college education strongly preferred.• Prior administrative or office experience preferred.• Proven experience in administrative roles, preferably within the construction or equipment management industry.
Individual Development (Knowledge, Skills, and Abilities):
* Strong written and verbal communication skills.• Strong analytical and problem-solving skills.• Proficiency with Microsoft Office Suite (Advanced) and other office software.• Excellent organizational and time-management skills.• Attention to detail and ability to multi-task.• Ability to manage projects and meet deadlines.• Ability to work independently and as part of a team.• Professional demeanor and customer-service focused attitude.• Proficiency in data entry and management systems (E360, Samsara, D365, HCSS).• Knowledge of equipment telematics and preventive maintenance processes is a plus.
Training and Development:
* New Employee Orientation.• Viewpoint.• Microsoft D365 (ERP)• HCSS Suite (E360)• Microsoft SharePoint .• Microsoft Power Automate.• Microsoft Power Apps.• Microsoft PowerBI.• Individual Development Plans (IDPs).
Working Conditions:
* Office-based with occasional site visits as required.• Full-time position with standard working hours.
Disclaimer: This is not intended to contain a comprehensive listing of duties and responsibilities required of the employee. It reflects management's assignment of key functions; it does not prescribe or limit the tasks that may be assigned. Job descriptions are subject to change at any time. Geneva Rock is a drug free environment.
Requisition Post Information* : Post End Date
3/5/2025
Admin Assistant 2, PT Provo UT, Deseret Industries
Administrative Assistant Job 47 miles from Woods Cross
The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, intermediate level administrative support to one or more leader and/or one or more functional team or work group. Employees at this level work under general supervision and handle moderately complex issues and problems that require solid administrative support working knowledge.
Typical responsibilities include but are not limited to:
* Compiling data/information, usually from a variety of sources, to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
* Performing research, analyzing information, and making recommendations based on findings
* Taking meeting minutes and managing meeting documentation
* Using computer apps and software to schedule meetings and appointments and maintain calendars.
* Making travel arrangements
* Supporting projects, programs, or processes
* Answering moderately complex telephone and email requests
* Assisting with p card reconciliation and other basic budget activities
* Assisting lower level employees through training and/or mentorship
Required:
* High School Diploma or equivalent
* 2 years administrative or related experience
* Solid administrative support working knowledge
Key Skills include the ability to:
* Communicate professionally in writing and verbally.
* Utilize Microsoft Office and other software at an intermediate level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
* Operate and maintain standard office equipment.
* Problem solve and resolve moderately complex conflict and problems through sound decision making
* Organize and prioritize work and needs
* Understand and follow instructions.
* Interact and work with others in a productive and professional way.
* Work with discretion, confidentiality, and integrity
* To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.