Administrative assistant jobs in Worcester, MA - 958 jobs

Personal Assistant - Real Estate Family Office Family office in Boston is seeking a warm, polished, and highly professional Personal Assistant to join its close-knit team. This role focuses on front desk operations, hospitality, and administrative support to ensure smooth daily office operations and a welcoming experience for all visitors. Responsibilities: Greet and assist visitors, vendors, and guests with a professional and welcoming presence. Assist with daily tasks to support the firms principals, including personal errands and supporting day-to-day operations. Provide refreshments and maintain a polished, client-ready reception and meeting environment. Answer and route phone calls, manage correspondence, and assist with scheduling as needed. Maintain a clean, organized, and fully stocked office environment, including meeting rooms and shared spaces. Support light hospitality tasks such as preparing coffee or refreshments for meetings. Assist with general administrative duties, including filing, organizing paperwork, and supporting the team as needed. Qualifications: 2+ years of administrative or front-desk experience in a client- or guest-facing environment. Background in hospitality, concierge services, or luxury office reception strongly preferred. Excellent interpersonal and communication skills with a polished, professional presence. Strong organizational skills and the ability to anticipate needs. Tech-savvy and comfortable learning internal systems and tools. Detail-oriented, punctual, and committed to maintaining a professional environment.

Dr. Novikov Wellness and Skin Care, located in Northborough, MA, offers top-quality dermatologic and medical care. Our practice prioritizes a patient-centered approach and fosters partnerships to extend care to nursing homes and rehabilitation facilities. We believe in a self-managing team where each person brings unique talents, contributing to a proactive and growth-oriented workplace. Why Work with Us? At Dr. Novikov Wellness and Skin Care, we don't just hire-we cast our team members. We're looking for an Executive Assistant who aligns with our entrepreneurial spirit and values self-management, responsibility, and growth. Our priorities include: 1. Clear Communication: This role requires coordinating information within and outside the team, ensuring clarity in every interaction. 2. Proactivity and Initiative: We value self-starters who actively seek solutions, manage priorities, and contribute to our mission of patient care. They come with “batteries included,” not needing constant energy boosts from their supervisor. 3. Commitment to Growth: This role offers significant opportunities for personal and professional development, ideal for candidates who can commit to at least two years, preferably five, to allow for deep contribution and advancement. 4. Entrepreneurial Attitude: We seek someone who is results-oriented and capable of managing tasks and people effectively to optimize team productivity and morale. Role Overview As our Executive Assistant, you will play a pivotal role in supporting daily operations and fostering an environment where the team can thrive. Key responsibilities include: • Communication Management: Maintain professionalism in internal and external communications, effectively coordinating schedules and meetings. • Team and Task Management: Handle administrative workflows with precision, supporting office-wide initiatives and occasionally leading projects to streamline processes. Qualifications We seek a candidate with experience who sees this role as a dynamic, long-term opportunity, with potential to grow into a Practice Manager or Chief Operating Officer position in the future: • Proven Track Record: At least two years of experience in an administrative role, ideally with management responsibilities. • Attention to Detail and Adaptability: Outstanding organizational skills and the ability to efficiently manage complex tasks. • Excellent Interpersonal Skills: Capable of fostering trust, providing clear feedback, and building strong team relationships. If you are a dedicated, proactive professional ready to grow in a role that values your strengths and supports your professional goals, join us at Dr. Novikov Wellness and Skin Care. Here, your contributions matter, and you'll work in a collaborative, success-oriented environment. On-Target Earnings: $100K Annually (Annual Base $52K + Commission). Commission depends on performance and not guaranteed.

*Schedule will be 16 hours every weekend *Environmental Service Positions are currently eligible for a Sign-on Bonus of $1,000* Working in Environmental Services makes you an integral part of our hospital. You'll work with diverse employees and see all aspects of our hospital functions while ensuring that your colleagues have a clean and safe environment to treat our patients properly. With lots of opportunities to grow and excellent benefits, you'll be able to shape your career and build a future here at Boston Children's Hospital. Key Responsibilities: Performs all daily sterilization and disposal duties related to preparation, operation, maintenance and cleaning procedures on the San-I-Pak (regulated waste processing) machine. Ensures biohazardous material is not radioactive Sets up equipment at the beginning of each shift Loads San I Pak with regulated waste for proper sterilization. Also loads regular (solid) waste for compaction before final disposal Checks control panel, gauges and chart recorder for proper functioning Monitors digital display during operation to ensure machine is properly functioning and notifies supervisor of any changes in system operation Conducts spore tests on a regular basis, logging results. Alerts supervisor to reportable results Enters data (processing times, weights, volume) into daily log. Monitors trends and informs supervisor of extreme discrepancies Coordinates all activities related to the San I Pak machine during shift Education & Experience: 1 year experience in a closely related field is required The ability to read and understand written instructions in English The ability to add and subtract numbers, and make comparisons between numbers and letters The ability to understand and respond to simple written or verbal instructions in English. Incumbents must respond appropriately to instructions, questions or requests for information The ability to be courteous when occasionally making contact with patients and/or visitors Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork. The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Senior Administrative Assistant - Investment Team Support Schedule: Full-Time | Hybrid (2-3 days remote after onboarding) Boston investment management firm is seeking a seasoned Senior Administrative Assistant to join its team. This role provides comprehensive administrative and operational support to multiple investment teams in a fast-paced, collaborative environment. Key Responsibilities Deliver high-quality administrative and client service support to multiple investment teams Collaborate closely with administrative teammates to ensure continuity, coverage, and timely execution of work Manage and monitor multiple shared inboxes, shifting priorities as volume and coverage needs require Screen and route communications, including phone calls and meeting requests Coordinate complex calendar scheduling, meetings, conference calls, and industry events Arrange and manage domestic and international travel, including post-trip expense processing Maintain and update internal databases, contact lists, and filing systems Qualifications Bachelor's degree or equivalent experience 4+ years of experience in a high-volume administrative or executive support role

We are partnering with an established and highly respected firm to identify a dedicated Administrative Assistant to provide essential support to their professional team. This position is ideal for an entry-to-mid-level administrative professional who excels at being the operational heartbeat of a high-energy office and thrives in a fast-paced environment. The successful candidate will be an organized problem-solver who manages a variety of reception and office duties with total integrity and a positive, professional demeanor. Company & Position Highlights: Dynamic Work Environment: Join a vibrant office setting that empowers staff with varied responsibilities and autonomy. Key Operational Role: A high-visibility position centered on maintaining the daily functionality and success of the firm. Professional Growth: An excellent opportunity to refine administrative skills within a professional office environment. Competitive Compensation: $50,000-$55,000 per year. Key Responsibilities for the Administrative Assistant: Serve as the primary point of contact by managing a busy reception area and greeting guests. Manage incoming communications, including answering multi-line telephones and directing inquiries to the appropriate staff. Coordinate office logistics by sorting and prioritizing daily mail and managing document profiling systems. Provide administrative support by preparing and proofreading basic correspondence, memos, and office documents. Assist with scheduling meetings, maintaining office calendars, and coordinating appointments for the team. Oversee office functionality by managing inventory, ordering supplies, and maintaining vendor partnerships. Utilize standard office equipment, including computers, photocopiers, and filing systems, to ensure efficient workflows. Assist with data entry and the maintenance of accurate internal records and databases. Ensure the confidentiality of sensitive information and office operations at all times. Qualifications for the Administrative Assistant: Experience: 1-3 years of professional experience in an office administration or reception role. Skill Set: Strong organizational aptitude with the capacity to balance multiple tasks and deadlines. Technical Proficiency: Computer literacy with high proficiency in Microsoft Office applications. Communication: Exceptional verbal and written communication skills and a professional phone presence. Character: A track record of reliability, attention to detail, and absolute confidentiality. Education: High school diploma or GED required; an Associate degree or administrative certification is a plus. Submit your resume today for immediate, confidential consideration! Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request. Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, and Weekly Pay. City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way. Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island! Contact us today at (401) 331-2311 to find your perfect job match!

Our Boston area research institution client is seeking a Financial Administrative Assistant to support financial compliance and daily operational tasks. This role involves reviewing financial transactions, processing journal vouchers, managing purchasing follow-up, and assisting team members with reimbursement and administrative needs. The position will start fully onsite for training and may transition to a hybrid schedule upon completion. If you are interested and meet the qualifications below, apply with your resume for more information! Compensation: $24-26/h contract *These salary numbers are not guaranteed, and take into account experience level, qualifications, and internal equity - potential offer may be outside of this range* Hours: M-Th, 9 am - 2:30 pm *Applicants must be able to work fully onsite in Boston in order to be eligible for this role.* Responsibilities: Review monthly financial transactions to ensure accuracy and alignment with program guidelines Track open purchase orders, verify status with team members, and close canceled orders Prepare and process journal vouchers to ensure proper allocation of expenses Assist staff with reimbursement requests for out-of-pocket purchases Handle operational tasks such as access requests, facilities coordination, and documentation processing Participate in regularly scheduled team meetings Qualifications: 2-3 years of relevant financial or administrative experience Experience with reconciliations and journal vouchers Strong computer skills, including proficiency with spreadsheets Excellent organizational, analytical, and problem-solving abilities Ability to manage multiple tasks, meet deadlines, and follow through independently Strong communication and customer service orientation Ability to work both independently and collaboratively in a fast-paced environment Our Commitment to Belonging & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Duration: 3 months to start Schedule: 27.5 hours per week (Part-time) Monday: 8am - 1:30pm Tuesday: 8am - 1:30pm Wednesday: 8am - 1:30pm Thursday: 8am - 1:30pm Friday: 8am - 1:30pm Pay: $20- $28/hr W2 Job Description: Handles all administrative and secretarial functions including a multitude of office procedures in a manner that supports the efficient and smooth operation of the clinic. Qualifications: Minimum of FIVE years healthcare office experience REQUIRED (preferably in a mental health setting). Proficient in MS Office, Word, Excel and Access required, along with prior experience with EPIC. Ability to work independently in a fast-paced environment Must have good problem-solving skills and the ability to gather and interpret data to resolve problems. Fluency in Portuguese, Spanish, or Haitian Creole is strongly preferred. #LI-Onsite

Administrative Assistant Immediate Supervisor: Director of Professional Development/Member Services Classification: Part Time, Non-exempt The Administrative Assistant plays a vital role in supporting the day-to-day operations of MassNAHRO and ensuring a positive, high-quality experience for its members. Working in a small, collaborative office environment, this position provides comprehensive administrative and program support, serves as a key point of contact for member inquiries, and assists with the delivery of services and events. The ideal candidate is highly organized, communicates effectively, and brings a strong customer-service mindset to support MassNAHRO's mission and membership. Essential tasks of position: General Administrative Functions Answer phones, open mail, and maintain organized filing systems Maintain office equipment and manage inventory of supplies and publications Process payments, generate invoices, and collect receivables Provide general office support and assist staff as needed Support special projects and perform other duties and responsibilities as assigned by the Executive Director Member Services Maintain accurate and up-to-date member records in the association database (YourMembership), including designing queries, and running reports Support efficient membership renewal and invoicing processes and respond to member inquiries regarding account status Design, distribute, and evaluate member surveys Respond to members and other stakeholder inquiries and provide technical assistance where appropriate Manage the MassNAHRO website, including contact forms, and event pages Manage social media accounts (Facebook, X, LinkedIn) including regular postings of relevant content Draft newsletter articles as needed Promote and market new member services Conferences & Trainings Produce and distribute conference and training materials, including name tags, conference packets, registration lists, signage, etc. Solicit exhibitors, advertisers, and sponsors Create marketing and promotional emails for trainings, conferences, and events Design and develop content and visuals for conference and event materials Provide on-site support at conferences and trainings as needed Liaison to Committees Manage MassNAHRO Scholarship Program, including annual fundraising events. Serve as primary staff liaison to the Scholarship Committee and Leased Housing Committee by working with committee chairs to develop agendas, assembling information, ensuring follow-up, coordinating meeting logistics, etc. Assist with other on-going board committees and working groups as directed Minimum Qualifications: Minimum two (2) years of professional office experience, preferably in customer service, member relations, or housing authority environment Exceptional interpersonal and communication skills Proficiency in Microsoft Office (Word, Excel), online email platforms (Gmail, Outlook, Constant Contact) Ability to work independently and collaboratively in a team environment Ability to prioritize among competing goals to execute on deadlines Strong organizational skills with the ability to manage multiple priorities and deadlines Valid driver's license and reliable access to a vehicle for occasional travel Ability to lift 40 pounds Ability to travel to meetings, conferences and events including some occasional overnight stays and/or additional hours Preferred Qualifications: Associate or bachelor's degree preferably in business, communications, or related field Knowledge of the housing industry Proficiency in association management software and desktop publishing software Knowledge and proficient use of social media (Facebook, X, LinkedIn) Wages, Hours, & Benefits: Hourly Rate: $30 - $35 per hour Schedule: 21 to 25 hours per week Benefits: flexible schedule, retirement plan and professional development opportunities If you are passionate about delivering exceptional member experiences and enjoy working in a collaborative, mission-driven organization, we encourage you to apply. Join our dynamic team and contribute to the success of our organization!

A highly regarded, global law firm is seeking an Office Services Reception & Catering Assistant to join its Boston office. This is an ideal role for someone who takes pride in creating a polished, welcoming environment and enjoys being at the center of day-to-day office operations. You'll serve as the first point of contact for attorneys, staff, clients, and guests, while also supporting office services, conference room set-ups, and catering for meetings and events. This role will be fully on-site in Boston . Responsibilities: Greet and assist attorneys, clients, employees, and visitors with a high level of professionalism and hospitality Manage reception duties including phones, conference room scheduling, and visitor coordination Prepare, set up, and break down conference rooms for meetings and events Order, receive, and manage catering and refreshments, ensuring accuracy, presentation, and cleanliness Maintain kitchens, conference rooms, and shared spaces to firm standards throughout the day Handle mail, deliveries, copy projects, and office supply inventory Support office moves, workstation set-ups, and facilities-related requests Coordinate with building management and internal teams on maintenance and office needs Provide logistical support for internal meetings and special events as needed Qualifications: 2+ years of experience in reception, office services, catering, hospitality, or a professional services environment Strong customer service mindset with a polished, professional presence Comfortable multitasking in a fast-paced, client-facing environment Proficiency with Microsoft Office and conference room scheduling tools (EMS experience a plus) Team-oriented, reliable, and able to handle last-minute requests calmly

IDR is seeking a Administrative Assistant II to join one of our top clients for an opportunity in Cambridge, Massachussetts. This role supports healthcare operations within a hospital setting, focusing on administrative functions essential for the efficient management of a busy clinic environment. Position Overview for the Administrative Assistant II: Handles all administrative and secretarial functions supporting clinic. Manages office procedures to ensure smooth daily operations. Works independently in a fast-paced healthcare environment. Requires strong problem-solving skills and the ability to gather and interpret data. Fluency in Portuguese, Spanish, or Haitian Creole is strongly preferred. Requirements for the Administrative Assistant II: Minimum of five years healthcare office experience required. Ability to work independently in a fast-paced environment. Must have good problem-solving skills and the ability to gather and interpret data to resolve problems. AHA BLS certification required or ability to acquire prior to start date. What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry leading organization. Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Dedicated Engagement Manager who is committed to you and your success. Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row.

Administrative Assistant / Receptionist 📍 Lynnfield, MA (On-site) 🕒 Mon-Fri | 8:00 AM-5:00 PM 💰 $55,000-$60,000 + Benefits 📄 Full-Time We're partnering with a well-established CPA firm on the North Shore that's hiring an Administrative Assistant / Receptionist to support daily office operations and serve as the first point of contact for clients. What You'll Do Greet clients and manage front desk operations Answer phones, schedule appointments, and assist with documents Prepare correspondence and maintain files Support CPAs and tax staff during busy season What They're Looking For 3+ years of admin or receptionist experience Prior accounting firm experience a plus Strong communication and client-service skills Proficiency in Microsoft Word & Outlook Organized, detail-oriented, and professional

Our client is seeking a talented Part-Time Receptionist/ Administrative Assistant to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. This is a great opportunity for a professional looking to grow and build their skills who wants to work in a dynamic, collaborative environment. This role is 4-5 days onsite in Boston. Duties and Responsibilities: • Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies • Serve as the face and voice of the company • Maintaining and stocking the kitchen daily • Maintaining and stocking the office supply room, ordering supplies as needed • Picking up the mail daily and distributing it to employees • Supporting the Administrative Team and providing back up support to manage calendars for conference rooms; set up conference calls and GoToMeetings • Coordinate outside guest seminars and meetings; including but not limited to room set-up • Assist with planning and set up of weekly company socials and company events • Assist HR team with coordinating candidate visits, booking candidate travel and lunches • Other ad-hoc projects as needed Qualifications and Skills • Bachelor's Degree, relevant experience working in an administrative support role, outward facing role, or experience working in hospitality/food and beverage/retail preferred. • Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions • Detail oriented and comfortable working in a fast-paced office environment • Exceptional written and verbal communication skills • Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Bi-Lingual, English Spanish - Conversational level Minimum Entrance Qualifications At least two (2) years of full-time, or equivalent part-time, administrative experience. Appropriate educational substitutions may be made. Demonstrated communication, interpersonal, organization and follow-up skills. Ability to attend to detail and initiate special projects of moderate complexity with minimum supervision Experience in public administration, housing, program management or real estate preferred. Proficiency with computer-based office software, such as MS Office (Word and Excel), Salesforce, Google Suite and working knowledge of desktop, mobile, and web-based platforms preferred. Ability to exercise good judgment and focus on detail as required by the job.

Wayne J. Griffin Electric, Inc. is a leading electrical contractor with over 1500 employees across New England and the Southeast. We believe our strength comes from the talented, dedicated people who choose to be part of our team, and our commitment to supporting each employee's growth and well‑being. We are looking for a full-time Administrative Assistant who will work as part of a dynamic team that provides critical support to our Project Management efforts. This role has high visibility to top leadership and potential for growth within the organization. Responsibilities Include: Support the Project Management team in preparing, finalizing and submitting all written correspondence Navigate town websites to submit construction permits withing the New England Area Collaborate with Project Management and accounting teams to accurately complete proposal requests Maintaining and updating shared database and templates Assist with front desk support and other miscellaneous tasks to support internal departments. Must Haves: Exceptional written communication skills Strong attention to detail Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment Excellent follow-up skills and attention to deadlines We offer a comprehensive and highly competitive benefits package that includes health, dental, life, and long‑term disability insurance, in addition to a generous retirement plan, wellness programs, paid time off, and annual tuition reimbursement of $2,000. At our organization, continuous professional development is a core value, and ongoing education is both supported and encouraged at every level. Advance your career with an organization that invests in you! With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship. Visit us at our website: ***************************** to learn more. Take the next step in your career and let us learn about you! Apply now: ************************** An Equal Opportunity Employer

Variantyx is a technology-driven precision medicine company providing state-of-the-art diagnostic solutions for the rare genetic disorders and reproductive genetics markets, and treatment optimization in oncology. Our proprietary whole genome analysis platform allows us to better understand a person's genetic makeup, leading to unmatched diagnostic capabilities and improved personalized treatment recommendations. visit our website: ****************** Role Description We are seeking an entry-level Specimen Processing Assistant to support our diagnostic laboratory team at our on-site facility in Framingham, MA. This full-time role involves receiving, processing, and organizing biological specimens, ensuring adherence to laboratory protocols and quality standards. Additional responsibilities include maintaining accurate records, utilizing laboratory tools and software, and collaborating with colleagues to streamline workflows and uphold compliance. Saturday shift coverage required. Position Duties & Responsibilities: Receive and triage all patient specimens for testing. Accession and manage patient information within the LIMS. Collaborates with clinical Coordinators to verify missing patient/sample information. Biobanking: sorts samples and distributes them to the appropriate storage. Maintains designated laboratory equipment. Prepares samples for processing. Uses various laboratory computer systems for labeling, inquiry, results as needed. Disposes of bio-hazardous and chemical waste in the accessioning room. Assists with department quality and process improvement projects. Sets up supplies for the assigned work area Discards specimens as needed. Upholds all CLIA, CAP, NYS and other state regulations, as required. Call patients to verify and confirm personal information to identify samples Ensure accuracy of patient details in the lab's database, and update any discrepancies or changes. Update and document patient records in the Salesforce system Follow all HIPAA guidelines and confidentiality protocols to protect patient information at all times. Education & Skills: High School degree Great organizational skills Clear and effective Communication skills Multitasking skills Must be able to speak/read/write in English Detail Oriented

Our mission is to shape the future of clinical research. With decades of experience and the brightest minds in the industry, we help the global biopharmaceutical industry bring new, advanced medical treatments to market, faster. We seek to change the world, and with the support of our teams across the globe, we flourish together. At Perceptive, we are one team. We learn, grow and win together. Are you ready to help change the world? Apart from job satisfaction, we can offer you: HEALTH: - Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs) YOURSELF: - Paid time off policy including holidays and sick time - Internal growth and development programs & trainings WEALTH: 401(k) program, life & accident insurance and disability insurance About the role As Global Administrator and Office Coordinator (Imaging) , you are responsible for providing professional, effective, proactive and timely administrative support to a Business Unit's Site Leadership team. In this role, you will also provide comprehensive administrative, and facilities support to a local office, ensuring efficient operations, adherence to company policies, and a safe, effective, and employee-friendly working environment. Key Responsibilities Site Administrative Support Manages opening and distribution of office mail. Books global travel and accommodation for local site leadership where required, including multi-stop travel management over different time zones. Processes expenses and associated administration for local site leadership where required. Organizes and schedules meeting room bookings. Provides meeting support (minute-taking, action item follow-up) for leadership teams where required. Supports local event organization, catering, and logistics for the local site and wider business. Coordinates catering for internal/external meetings. Supports induction programs and onboarding activities for onsite new joiners. Orders basic stationery and office supplies. Support HR with onboarding and social committee tasks. Facilities Coordination Oversees workspace safety and operations, ensuring compliance with brand and health & safety standards. Manages access control, vendor coordination and maintenance requests. Handles facility issues, supports audits, conducts H&S inductions, manages security systems, and serves as the Health & Safety representative. Responsible for fire safety, emergency response, HSE training, and maintaining records for safety, health, and ESG commitments. Global Administration Support Actively manages and supports the Perceptive Global Admin and Travel inbox by responding to emails and assisting global travel requests. Ensures effective utilization of Perceptive resources to ensure correct adherence to policy. Collaborates with other global administration team members to support global activities. Manages centralized credit card expense claims, processing delegated expenses per policy. Other Carries out any other reasonable duties as requested. Functional Competencies (Technical knowledge/Skills) Excellent interpersonal, verbal, and written communication skills. Proven experience in all Microsoft Office packages. Demonstrates strong knowledge of facilities management functions preferred. Highly organized with the ability to prioritize workload and manage multiple conflicting deadlines with attention to detail and within agreed timelines. A flexible attitude with respect to work assignments and new learning. Ability to work methodically in a fast-paced, time-sensitive environment. Demonstrable ability to apply critical thinking and implement process improvements. Ability to operate collaboratively within a global team environment. Demonstrates a positive attitude with a solution-oriented approach. Demonstrates initiative and self-confidence, is adaptable and can cope with changing and evolving priorities. A self-starter and able to work under own initiative. Experience, Education, and Certifications Solid professional experience in same or similar role. IOSH Working Safely, or VDU/DSE assessment desirable. Experience of applying knowledge surrounding health and safety and fire regulations in office environment. Driving license and access to a vehicle preferred. High School Diploma or equivalent; additional qualifications in facilities management. English: Fluent This role is based in the Perceptive office/clinic located in Burlington, MA. The annual base salary range for this role is $46,517-$86,389. This range represents the anticipated initial annual salary and may vary depending on several factors including the candidate's experience and skills and may be subject to market rate adjustment. Come as you are. We're proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, colour, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Job DescriptionDescription: PJ Publishing is seeking an organized, detail-oriented, and enthusiastic Editorial Assistant to join our editorial team. PJ Publishing (PJP) is the in-house imprint of PJ Library , the flagship program of the Harold Grinspoon Foundation (HGF) that mails more than 240,000 Jewish children's books as gifts each month to children in North America from birth through age twelve. Most PJ Library books are created by outside publishers, but PJ Publishing publishes a select few-and that number is growing. The Editorial Assistant will handle administrative logistics for the team. You'll have a sharp eye for detail and strong organizational skills. You'll need to be highly efficient, able to work well under pressure, and a strong, deadline-focused multitasker. You will also be flexible and adaptive, comfortable taking the initiative, and have excellent communication skills. Knowledge of Jewish culture and religion is a plus. This newly created role is an excellent opportunity: You will be part of a small team working on a growing catalog of specially curated Jewish children's books. You will report to the Managing Editor, providing support on our list of board books, picture books, emerging reader titles, and middle-grade books. Requirements: Responsibilities • Managing licensed reprint title organization for PJ Library and PJ Our Way, and ensure adherence to deadlines, including creating and maintaining a system to track up to 20 titles at any given time • Assist Production Editor in preparing and managing PJP's internal production schedule for 10-15 titles • Assist Acquisitions Director in maintaining author office hours • Create and maintain schedules for book flap production • Review contracts for individual title schedules to ensure internal and external deadlines are met • Track deadlines and serve as liaison with freelancers (flap writers, book designers, book copyeditors, etc.) • Schedule and act as notetaker at internal PJP meetings, including production and book flap meetings • Ensure that materials for cataloging-in-publication applications are complete and correct, including LCCN registration and copyright • Manage funding schedule and payment process for external publisher funding as part of the Next Level Books Initiative • Run reports on books in the various international programs and translation languages • Submit PJP titles for publicity, reviews, and awards • Track and mail out contractual bonuses to PJP authors • Mail creator copies, review copies, and book award copies • Secure foreign rights for PJP English editions, and liaise with translators • Field all PJP author requests for wholesale copies • Liaise with colleagues across HGF, including Operations, Marketing, Digital, and Author Stewardship teams • Maintain organization of team spaces, including SharePoint, Dropbox, and Wrike, and manage storage and tracking systems for PJP titles In addition to these responsibilities, the Editorial Assistant will perform other duties as assigned. Qualifications • Bachelor's degree or equivalent • 1 to 3 years' administrative experience preferred • Proven ability in project management including managing time, prioritizing deadlines, and balancing multiple projects simultaneously • Excellent English-language editing and writing skills • Meticulous attention to detail and excellent organization skills • Ability to communicate clearly and interact professionally with both internal staff and external partners and freelancers • Proficiency with Microsoft Office 365 Suite (specifically Word, Outlook, SharePoint, and Excel), as well as Salesforce or other CRM systems • Interest in children's books and Jewish knowledge are a strong plus Location This is a hybrid role out of our home office in Agawam, MA. Hybrid employees are expected onsite 60% of the time. Compensation A competitive salary ranging from $50,000-$55,000 annually commensurate with experience.

This is a full time 40 hour a week position. Monday-Friday 8:00am-4:30pm. This position is mainly remote but applicants must live within commuting distance to MSPCA- Angell Boston as it may require intermittent onsite training and work. As a member of our Communication Center at Angell Animal Medical Center, the Surgery Secretary expedites communication between clients and Angell departments in a helpful, respectful, and comprehensive manner. This position works in tandem with another Surgery Secretary who works the same business hours. The Surgery Secretary is positioned as the administrative arm of our Surgery Department for our clients and referring community. The person in this position has the potential to have a profound impact on both patient care and our relationships with our clients and referring veterinarians In this position you would be responsible for; phone calls and booking appointments, conveying detailed information regarding patient status, doctors' reports/updates and instructions, providing effective delivery of client and patient surgical communication and care, as well as other hospital and MSPCA services. We are looking for applicants who demonstrate excellent judgment and decision-making skills with the ability to triage client calls and determining the appropriate response in an efficient yet compassionate manner. Applicants should be able to work efficiently and accurately while maintaining a positive and enthusiastic attitude. Traits needed to excel in this position include strong communication skills (written, listening, and verbal), sustained attention to detail, independent problem solving skills, and the ability to convey empathy for our clients and the animals in our care. Please detail your animal care experience in your cover letter. The surgery department is a very client-oriented specialty of veterinary medicine. If you would like a position where each work day you are an important part of an amazing team and will make a difference in the quality of life of our patients and clients this may be the type of career you are seeking. COMPENSATION: Starting $20-$22/hr Please note that candidates with additional experience or credentials may be eligible for compensation aligned with their qualifications OUR BENEFITS Angell Animal Medical Center, founded in 1915, is recognized internationally as a leader in animal medicine and has the reputation as one of the finest veterinary teaching hospitals in North America. Angell serves the greater Boston and scenic New England area as a primary care facility, a 24-hour emergency hospital, and as a tertiary referral center. MSPCA/Angell has an outstanding compensation package including health, dental and life insurance, matched 403(b) retirement plan, tuition reimbursement, paid holidays, sick, and vacation time, generous employee discounts for pet health care and pet food, and free onsite parking!

Job Description This is a full time 40 hour a week position. Monday-Friday 8:00am-4:30pm. This position is mainly remote but applicants must live within commuting distance to MSPCA- Angell Boston as it may require intermittent onsite training and work. As a member of our Communication Center at Angell Animal Medical Center, the Surgery Secretary expedites communication between clients and Angell departments in a helpful, respectful, and comprehensive manner. This position works in tandem with another Surgery Secretary who works the same business hours. The Surgery Secretary is positioned as the administrative arm of our Surgery Department for our clients and referring community. The person in this position has the potential to have a profound impact on both patient care and our relationships with our clients and referring veterinarians In this position you would be responsible for; phone calls and booking appointments, conveying detailed information regarding patient status, doctors' reports/updates and instructions, providing effective delivery of client and patient surgical communication and care, as well as other hospital and MSPCA services. We are looking for applicants who demonstrate excellent judgment and decision-making skills with the ability to triage client calls and determining the appropriate response in an efficient yet compassionate manner. Applicants should be able to work efficiently and accurately while maintaining a positive and enthusiastic attitude. Traits needed to excel in this position include strong communication skills (written, listening, and verbal), sustained attention to detail, independent problem solving skills, and the ability to convey empathy for our clients and the animals in our care. Please detail your animal care experience in your cover letter. The surgery department is a very client-oriented specialty of veterinary medicine. If you would like a position where each work day you are an important part of an amazing team and will make a difference in the quality of life of our patients and clients this may be the type of career you are seeking. COMPENSATION: Starting $20-$22/hr Please note that candidates with additional experience or credentials may be eligible for compensation aligned with their qualifications OUR BENEFITS Angell Animal Medical Center, founded in 1915, is recognized internationally as a leader in animal medicine and has the reputation as one of the finest veterinary teaching hospitals in North America. Angell serves the greater Boston and scenic New England area as a primary care facility, a 24-hour emergency hospital, and as a tertiary referral center. MSPCA/Angell has an outstanding compensation package including health, dental and life insurance, matched 403(b) retirement plan, tuition reimbursement, paid holidays, sick, and vacation time, generous employee discounts for pet health care and pet food, and free onsite parking!