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Administrative Associate Jobs in Alabaster, AL

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Administrative Coordinator
  • Administrative Associate

    Automation Personnel Services 4.0company rating

    Administrative Associate Job 6 miles from Alabaster

    Automation Personnel Services is looking for Administrative Associate for a company who is a leading provider of high-quality countertops and cabinetry based in Pelham, AL. In this role, the Administrative Associate will be responsible for providing support to the various teams, managing office tasks, and ensuring efficient workflow. Pay Rate Please send pay expectations with Resume Schedule and Hours Monday through Friday, 7:00 am to 4:00 pm. Administrative Associate- Duties and Responsibilities Answer and direct phone calls, emails, and other correspondence. Schedule and coordinate appointments, meetings and installations. Maintain and update client records, project files, and databases. Prepare and process invoices, purchase orders, and other financial documents. Assist with inventory management and ordering of supplies. Provide administrative support to the installation team, including preparing job packets and documentation. Handle customer inquiries and provide excellent customer service. Assist with marketing promotional activities, such as updating social media and website content. Perform general office duties, including filing, photocopying, and data entry. Ensure the office is clean, organized and well maintained. Administrative Associate- Qualifications and Requirements Proven experience as an Administrative Associate or in a similar role. Strong organizational and time management skills Excellent communication and interpersonal skills Proficiency in Microsoft Office (word, Excel, Outlook) and other office software. Ability to multitask and prioritize tasks effectively. Attention to detail and accuracy. Ability to work independently and as part of a team. High level of professionalism and Discretion. Experience in the construction or home improvement industry is a plus. Job Type Full-time; Temporary to hire Benefits • Weekly Pay• 401(k) retirement plan• Medical, dental, vision, short-term disability and life insurance• 5 paid Vacation Days after 1 year of continuous service (paid as a service bonus)• 6 paid Holidays after 1500 continuous hours of service within a calendar year Interested in this job? Click Apply Now, email your resume to aps Pelham@apstemps.com, or call us at 205.444.9774 to learn more. You can also apply in person at our office located at Automation Personnel Services Pelham Branch 2145 Pelham Parkway Pelham, AL 35214 Bonus Opportunity! We are also offering a $50.00 referral bonus. Both employee and referral must stay on assignment for 30 days to receive the payout. About Automation Personnel ServicesAutomation Personnel Services is an award-winning staffing agency with more than 30 years of experience in manufacturing and light-industrial staffing. Automation Personnel Services is the winner of the ClearlyRated® Best of Staffing Talent Award from 2019-2024, and the ClearlyRated® Best of Staffing Client Award from 2016-2024. Automation Personnel Services is also the recipient of the Safety Standard of Excellence Award by the American Staffing Association and was named one of the Best Staffing Companies to Work For 2022 by CIO Views Magazine. Our goal is finding you the right job! Equal Opportunity Employer APSPelham
    $23k-29k yearly est. 29d ago
  • Clinical Administrative Office Specialist III - Pediatric Cardiology

    Uahsf

    Administrative Associate Job 20 miles from Alabaster

    Schedule: Monday-Friday Day Shift Under general supervision, work consists of a variety of routine clerical duties in support of office operations. Duties may consist of data entry, posting information to logs, typing labels and forms, maintaining filing system, answering phones, copying material, monitoring inventory and other clerical duties of a non-complex nature. This position will cross-train to cover other administrative areas within the division as needed. Position Requirements: Required: Position requires a high school diploma or equivalent. Four (4) years progressive secretarial experience. Must: (1) type 45 words per minute accurately; (2) demonstrate proficiency in a Windows environment; (3) be knowledgeable of basic math & bookkeeping skills; (4) possess exceptional telephone & customer service skills; (5) have experience in scheduling patients, making appointments for patients with other departments/ physicians. LICENSE, CERTIFICATION AND/OR REGISTRATION: Required: None TRAITS & SKILLS: Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.
    $28k-37k yearly est. 43d ago
  • Administrative Support

    TPI Global (Formerly Tech Providers, Inc.

    Administrative Associate Job 20 miles from Alabaster

    Previous experience using Customer Service System (BSC clearance level would be ideal) Proficient in Microsoft Outlook (file management) and Excel. Prefer experience in written customer correspondence Good organizational skills. Demonstrates sense of urgency to requests Ability to work without close supervision. Special Notes: Position will be responsible for managing third party requests from energy consultants on behalf of C&I customers. Previous back ground with energy or utility company will be preferred. It includes but is not limited to processing a high volume of email traffic, corresponding with internal teams for rate changes, customer account updates, and data reports. This individual will also be responsible for maintaining a repository of agreements and correspondence via Outlook folders. Additionally, managing customer access to the Energy Direct site will also be required.
    $27k-39k yearly est. 60d+ ago
  • Behavioral Health Administrative Assistant

    Cahaba Medical Care Foundation 3.0company rating

    Administrative Associate Job 28 miles from Alabaster

    Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks
    $24k-31k yearly est. 5d ago
  • Administrative Coordinator

    Smp Automotive Systems Alabama Inc.

    Administrative Associate Job 41 miles from Alabaster

    Are you proud to be a part of something? Do you have the determination to provide quality work? Do you thrive in a fast-paced environment? Are you ready to be a part of a team? SMP Automotive System Alabama Inc. develops and manufactures plastic parts and highly integrated modules for the automotive industry. They company is a member of the Motherson Group, one of the 22 largest automotive suppliers worldwide We invite you to view some of our products at: ************************** SMP is a unique company that solicits and values employee contributions and involvement and invests in employee development in preparation for the challenges of the automotive supply industry. For prospective team members who possess values, are passionate about what they do and want to truly make a difference, joining our company can be a life-changing opportunity. We are looking for a talented Administrative Coordinator to join our growing team. In this position the Administrative Coordinator will ensure that all administrative tasks and processes of the assigned department are done properly. What you will be responsible for: Performs a variety of administrative activities in support of designated department Outlook Management for department Directors Accountable for meeting planning and organization: schedule attendees, book conference rooms, arrange catering, prepare presentations, compile meeting materials, handouts etc. Responds to concerns and requests for information Time keeping for assigned department Prepares agendas, meeting minutes, monthly reports, presentations, and other depart-mental correspondence Performs general administrative duties, which may involve contact and exposure to highly confidential materials and information Other duties as assigned. What will you bring to the table (Skills/Experience Required): High School Diploma or equivalent Minimum of 1 year of clerical or administrative experience Excellent analytical, interpersonal, and presentation skills. Strong computer skills, including proficiency in Microsoft Word, Excel and PowerPoint Good spreadsheet and database skills. Strong organizational, critical thinking and customer service skills Ability to multi-task and manage competing deadlines Effective written and verbal communication skills Ability to work in a team environment. Attention to detail and accuracy Confidentiality Experience with SAP, preferred Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Necessary Attributes: Must possess our Core Values: Passion for Excellence, Accountability, Respect, Innovation, Teamwork and Integrity What will you enjoy from working with us? 120 hours of PTO and 32 hours of unplanned PTO (sick) time per year 11 paid Holidays 401k with company match (100% on 1 st 3% and 50% in 4-5%) Blue Cross Blue Shield Medical & Prescription Plans (Pick from 2 plans) MetLife Dental (Pick from 2 plans) MetLife Vision Voluntary Life Insurance Policies for Team Member & Family 100% Employer Paid Life Insurance Policy for Team Member and their families 100% Employer Paid Short Term Disability 100% Employer Paid Long Term Disability Critical Illness Insurance Accident Insurance Hospital Indemnity Insurance Legal Plan Paid Volunteer Time (Charity) ADP LifeMart Discounts for Team Members EAP (Employee Assistance Program) Safety Shoe Allotment Prescription Safety Glasses Allotment Team Wear Allotment Recognition for your hard work and achievements! Opportunity for new challenges! We are growing! Paid training If you can demonstrate your extraordinary successes in the areas above, then we would love to hear from you! Please gather your resume, along with a summary of your successes referencing the questions above and apply at ************************** Offers are contingent upon passing all background and drug screen.
    $32k-44k yearly est. 19d ago
  • Administrative Assistant

    Us Tech Solutions 4.4company rating

    Administrative Associate Job 20 miles from Alabaster

    + Experience managing calendars, inbox, and incoming calls. + Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings. + Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions. + Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests. + Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams). + Past experience supporting Client. + Experience with MAXIMO and Client ORACLE systems. + PowerPoint presentations. + Demonstrate proficiency to learn Client applications for invoice, expense, timekeeping, and procurement needs. + This role will support the Director, 4 Managers, as well as individuals within the organization. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
    $28k-36k yearly est. 60d+ ago
  • Alabaster - F&I Assistant - Part & Full Time

    Long-Lewis 3.6company rating

    Administrative Associate Job In Alabaster, AL

    Long-Lewis of Alabaster is looking for a highly organized and motivated Finance Assistant to provide crucial support to our Finance & Insurance (F&I) Manager. In this role, you will help ensure a seamless financial experience for our customers by managing essential documents, coordinating with lenders, and assisting with administrative tasks. This position requires an individual who can maintain accuracy under pressure and manage multiple priorities in a fast-paced dealership environment. Key Responsibilities: Document Preparation & Processing: Assist in preparing finance and insurance contracts with accuracy. Ensure all documents comply with dealership policies and legal standards. Collect and organize necessary paperwork from customers and lenders. Lender Communication: Support communication with lenders to secure customer financing. Track loan approvals and handle follow-ups on missing or incomplete information. Administrative Support: Keep F&I files organized and accessible. Assist the F&I Manager with various administrative tasks as needed. Required Skills: Strong attention to detail Ability to handle confidential information Proficiency in Microsoft Office and dealership software Excellent multitasking and time-management skills Clear communication and teamwork abilities Compensation: $15-$20 Hourly (Based on Experience) Why Join Us? At Long-Lewis Alabaster, we value our employees and offer a supportive, dynamic workplace. As part of our team, you will gain hands-on experience in the financial side of the automotive industry, working alongside experienced professionals. You will also have the opportunity to grow and develop your skills in a thriving dealership environment.
    $15-20 hourly 10d ago
  • Administrative Assistant

    Advance Local Media LLC 3.6company rating

    Administrative Associate Job 20 miles from Alabaster

    Diversity, Equity and Inclusion are at the core of our mission to strengthen and empower the communities we serve. Administrative Assistant Birmingham, AL Alabama Media Group, Alabama's largest news and entertainment company, is seeking an Administrative Assistant. In this role, you will provide administrative support to several departments, key leaders and coordinate activities for the physical office space. The pay rate for this position is $18 - $21/hr. What you'll be doing: * Handle routine office tasks, such as setting up meetings, ordering catering, answering phone calls and routing callers to the appropriate person, greeting visitors, and sorting and distributing mail * Prepare communications, memos/emails, invoices, reports and other correspondence (including PowerPoint presentations, letters and meeting minutes) * Support executives with various assignments such as booking travel, processing expenses, and other duties as needed * Maintain filing systems, both electronic and physical * Maintain office supplies and coordinates maintenance of office equipment. * Be a helpful and positive presence in the workplace * Communicate with building manager on janitorial and maintenance requests. Responsible for creating a clean, comfortable, ready-to-use environment. * Assist in the planning and execution of events including meetings, conferences, retreats, social functions, client events and training sessions. Our ideal candidate will have the following: * High school diploma or equivalent. * Minimum of two years experience working in a role as an administrative assistant or similar support role * Proficiency in Microsoft Office including Word, Excel, PowerPoint and Teams. * Established proficiency in all areas of administrative and clerical functions * Ability to type at least 60 words per minute with minimal errors. * Superior editing and grammar skills. Editing reports, meeting minutes, sponsorship materials, and various media to ensure accuracy and correct use of grammar, punctuation, and spelling. * Ability to work in a deadline-oriented team environment * Strong work ethic and organizational skills * Desire to be proactive and create a positive experience for others * Excellent interpersonal skills * This job requires reliable transportation and the ability to travel off-site and overnight
    $18-21 hourly 11d ago
  • Administrative Assistant - Installation Scheduling

    Atlanta Flooring Design Centers 3.9company rating

    Administrative Associate Job 20 miles from Alabaster

    Job Details Undisclosed Birmingham - Birmingham, AL N/A Full Time Undisclosed Undisclosed Undisclosed Day Admin - ClericalDescription The Installation Scheduling Administrative Assistant performs clerical and administrative tasks for the installation services, with impact on all facets of our organization. The individual selected for this position will work in a fast-paced environment with subcontractors, scheduling coordinators, office and warehouse personnel, ensuring that all jobs reach completion. The Installation Scheduling Administrative Assistant will track the progress of every install using job summary reports and communicate issues to the service representative on a daily basis; update our database with notes and data entry. This position requires someone who is self-motivated and who can work independently. RESPONSIBILITIES: Manages inbound communication, such as phone calls, e-mails, and other correspondence for the builder division Manages all required paperwork and records and prepares documentation (forms, reports, etc.) when needed Develops a system for maintaining organized records and files and ensures files are maintained appropriately Collects and reviews samples of defective materials and report findings to the Claims department. Performs other duties as assigned BENEFITS: Bi-weekly payroll via direct deposit Eligible to participate in group health, dental & vision insurance plans after 60 days full-time employment Supplemental life, accident, cancer and short-term disability insurance available after 60 days full-time employment 401(K) with company match from first day of employment Paid Time Off (PTO) from first day of employment Qualifications Spanish fluency required Professional appearance and demeanor Communication and interpersonal skills to work effectively with clients, staff, vendors, and others Strong organizational skills
    $30k-37k yearly est. 13d ago
  • Plant Administrative Assistant

    EDAG

    Administrative Associate Job 25 miles from Alabaster

    Full-time, Contract Description Who we are: The EDAG Group is a globally leading, independent engineering services provider that combines excellent engineering with the latest technology trends. With a global network of some 60 branches, the EDAG Group realizes projects in the Vehicle Engineering, Electrics/Electronics and Production Solutions segments. Drawing on more than 50 years of engineering experience, EDAG's proprietary 360-degree development approach has become a hallmark of quality in the holistic development of vehicles and smart factories. The company's interdisciplinary expertise in the areas of software and digitization provides it with crucial skills to actively shape dynamic transformation processes as an innovative partner. With an interdisciplinary team of around 8,600 experts, the EDAG Group develops unique mobility and industrial solutions for customers that include the world's leading automotive and non-automotive companies. The company is listed on the stock exchange since 2015 and generated revenues of € 796 million in 2022. This is how you will grow: Under general supervision, this position performs a variety of general administrative and secretarial task of moderate complexity and scope to relieve Senior Manager of administrative details. Execute or initiate implementation of administrative practices and procedures determined by, or in conjunction with others Prepare and check agenda for meetings, attending staff and/or conference meetings as directed and prepare the minutes of the meetings as required Perform administrative functions required by the Vice President in the execution of their duties Provide knowledge and assistance to other staff members in order to assist smooth operations Perform filing of company information Communicate information between the Vice President and staff members verbally and/or in writing Prepare and coordinate the flow of communication Arrange for conference, seminars, meetings and agendas, prepare travel requests, make transportation and hotel arrangements for the administrative staff and for member company executives when requested Contact and communicate with German counterparts and executive offices Coordinate travel schedule for the Vice President, as well as, coordinate the daily calendar in order to facilitate important dates, eliminate potential conflicts, and allow time for normal duties Perform safe work practices and participate in trainings and safety programs in a positive and proactive way by following safety rules, procedures, regulations, standards, and laws Report all unsafe acts, conditions, and injuries to supervisor and Human Resources Work safely 100% of the time Requirements This is how you will take us forward: Minimum of an Associate's degree in Business Administration or equivalent combination of work experience Minimum of five (5) years of relevant professional experience in an Administrative Assistant function Experience in a Manufacturing Plant preferably within the automotive industry Administrative assistants must maintain a professional demeanor in all situations and be able to withhold confidential information. Must be flexible, have excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Excellent Power Point and Excel skills required. Preferred Skill - Good language skills in German
    $25k-34k yearly est. 60d+ ago
  • Administrative Assistant

    Palmetto Infusion

    Administrative Associate Job 20 miles from Alabaster

    About Us: Palmetto Infusion provides comprehensive ambulatory and home-based infusion services to both acute and chronically ill patients. Our centers care for people by providing patients and their families with a convenient, affordable, and safe place to receive infusion treatments. We strive for more than personal service - always delivering a warm and attentive health care experience that boosts patients' state-of-mind, improves their health, and quality of life. At Palmetto Infusion, we believe in creating an experience that goes beyond just a job. It's about being part of something bigger than yourself - a connected group of caretakers who work together to restore health and hope to our patients. We call it The Palmetto Experience, and we believe it's what sets us apart from other employers. For our employees, The Palmetto Experience means we serve and support people in our purpose to restore health and hope, we build a culture of belonging and collaboration, we deliver on our promise to treat people with respect and empathy, and we strive to embrace change and search for new opportunities. About the Role: The Administrative Assistant supports the Revenue Cycle department through ordering and maintaining supplies, handling mail, and reception area responsibilities. Schedule: Monday - Friday; 8:00 AM - 5:00 PM Minimum Qualifications: Experience/Education: * High School Diploma or Equivalent. * Prior experience in a business office role. * Proficient at partner programs (i.e.: MS Outlook, Word, Excel). * Ability to cope with ambiguous, changing environment while under pressure in a calm manner. * Must be able to work as a team member and develop productive and cooperative working relationships with all members of the Palmetto Infusion team. Essential Functions: * Manages the reception area to sign in guests and ensure valid access to the office space by employees. * Assist with routing incoming mail, faxes, and interoffice communications. * Manages office and building supplies for the department (all locations), including ordering, maintaining inventory, putting away items, etc. * Answers and directs any incoming calls appropriately and with courtesy. * Supports department initiatives and projects, providing assistance as directed. * Coordinates the use of conference rooms and assists with managing conflicting meetings. * Scans necessary documents and assigns them to the appropriate patient's medical record. * Triage and submit requests related to building maintenance needs * Assist with event planning and coordination of employee recognition initiatives About the Benefits: * Competitive Compensation * Comprehensive Medical Insurance * Dental and Vision Insurance * Company Life Insurance * Voluntary Life and Disability Insurance * Additional Voluntary Supplemental Plans * Flexible Spending Account (Medical and Dependent Care) * Health Savings Account * 401K Retirement Plan * Employee Assistance Program (EAP) * Employee Discounts * Ramsey SmartDollar Program * Referral Program * Tuition Assistance * Paid Time Off * 8 Paid Company Holidays Patient Advocacy Statement: At Palmetto Infusion, we believe that patient advocacy is at the heart of everything we do, regardless of our roles within the organization. Each member of our team is dedicated to putting the needs and well-being of our patients first. Whether we're working directly with patients or supporting them behind the scenes, our commitment to being a compassionate advocate is paramount. We understand that every interaction, every decision, and every effort contribute to the quality of care our patients receive. Together, we strive to ensure that every individual feels heard, supported, and empowered throughout their healthcare journey. This dedication to patient-centered care is what creates "The Palmetto Experience" - a standard of excellence that defines us and enriches the lives of those we serve. Physical Demands: * The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee may be required to frequently stand, walk, sit, bend, twist, talk, and hear. There may be prolonged periods of sitting, keyboarding, reading, as well as driving or riding in transport vehicles. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include reading, distance, computer, and color vision. Talking and hearing are essential to communicate with patients, vendors, and staff. OTHER All employees must uphold the confidentiality of protected health information and follow all HIPAA policies. This position has access to sensitive information and a breach of information may be grounds for immediate termination. We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
    $25k-34k yearly est. 14d ago
  • Admin Assistant 1

    4P Consulting

    Administrative Associate Job 20 miles from Alabaster

    Skills : Computer Skills (scan, copy, and move files) Detail Oriented Ability to maintain confidentiality General Administrative Support: Perform clerical duties such as filing, typing, copying, binding, scanning, and faxing. Manage and maintain office filing systems, both electronic and physical. Handle incoming and outgoing correspondence, including emails, letters, and packages. Scheduling and Coordination: Schedule and coordinate meetings, appointments, and travel arrangements. Prepare meeting agendas, take minutes, and distribute to relevant parties. Assist in organizing company events, conferences, and other functions.
    $25k-34k yearly est. 60d+ ago
  • Administrative Assistant (part time)

    Tressent Group International

    Administrative Associate Job 20 miles from Alabaster

    As a premier private investigation firm, Tressent Group creates customized investigative solutions for law firms, insurance carriers, third party administrators, corporations and individuals. Founded on the idea that information and intelligence are key to success, we were created by industry veterans eager to set new standards in investigative services. We are currently looking for the right person to assist our executive management in the day-to-day operational needs of our private investigations firm. This role is for a highly aggressive and extremely motivated individual who requires little supervision for daily activities and can maintain momentum and motivation. Also, we expect the position holder to oversee the overall smooth functioning of the administrative aspects in the organization, along with partaking in client meetings, promotional events and supporting business development efforts as and when required. Work involves considerable computer skills, language skills, writing capabilities and organization. Position Responsibilities Assist company management in their daily operational activities. This could vary from attending and recording minutes of meetings, making travel arrangements, conducting research and preparing papers for presentation by senior executives in the company Answers phones and greets visitors to office (where applicable) Assist with operations of staff. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping for administrative expenses incurred Format, edit, type reports. Provide quality client relations through daily contact via in-person office visits, telephone or email. Assists in building and maintaining successful relationships with our current and future clients. Strategize with our clients to establish a mutually beneficial partnership. Facilitates client development and service programs. Other Responsibilities Other responsibilities, such as marketing, public relations, sales, etc… may be assigned to capable staff members at the discretion and mutual agreement of both the firm and staff member. Client Communications Acquaint yourself with the key personnel in offices of our clients and build a good rapport by regular communication via phone calls, emails and occasional visits. Help in client servicing by being point of contact for any client issues. Ensure that concerns raised by clients are adequately addressed and escalated internally as required. Prepare responses to correspondence containing routine inquiries from potential customers. Work with the sales team in developing proposals, presentations for sales presentations and RFP ( Request for Proposals) to prospective clients. Co-ordinate all internal and external requests for marketing material. Assist in finding/maintaining relationships with clients. Public Relations / Advertising Support the marketing department in development of promotional material , designing client campaigns and organizing client events , trade shows and conferences. Help liaise with media houses and publications staff in ensuring smooth running of advertising campaigns of the company. Tools and Equipment The essential functions of this position require the daily use of a computer, telephone and other general office supplies and equipment. Administrative Other duties as assigned.
    $25k-34k yearly est. 19d ago
  • Administrative Assistant

    Kind Care Services

    Administrative Associate Job 20 miles from Alabaster

    Job Description: The Administrative Assistant provides administrative and secretarial support for the office under direct supervision of the Office Manager Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Intake of client inquiries, including consulting with the caller to gather data or send information to the potential client, log inquiry into system and alert proper staff of potential client Build and maintain client and employee files according to state and agency regulations Collect and process new client information Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Be professional in appearance, phone and office etiquette Able to handle confidential and non-routine information Professional caregivers go by many names: homemakers, home care aides, home health aides, certified nursing assistants, personal care assistants, direct care workers. No matter the name, what they all have in common is a calling to care for people in the comfort of their own homes. This agency is independently owned and operated. Your application will go directly to the agency, and all hiring decisions will be made by the management of this agency. All inquiries about employment at this agency should be made directly to the agency location, and not to Home Care Evolution Corporate.
    $25k-34k yearly est. 60d+ ago
  • Admin assistant

    Wise Staffing

    Administrative Associate Job 13 miles from Alabaster

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Provide support to the manufacturing manager; assisting with manufacturing schedules, product and supply inventories; assisting with shipping documentation and POs. Supporting communications with suppliers, and general help with administrative tasks at Company's manufacturing sites Responsibilities Answer and direct phone calls Organize and schedule appointments Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Why Wise Medical, Dental, Vision & Life insurance available Direct Deposit Programs Bonus referral! Temp-to-permanent position!
    $25k-34k yearly est. 60d+ ago
  • Administrative Assistant

    KDF Global

    Administrative Associate Job 43 miles from Alabaster

    KDF Global is looking to hire a talented and experienced Administrative Assistant to join our busy production team. We are committed to providing our customers with the fastest, most reliable courier service, while maintaining accurate and timely deliveries. This individual will generally ensure the smooth-running of the office, working both on a one-to-one basis with the executives, but also on a wider basis with internal and external clients. The Administrative Assistant will play a major role in mostly managing business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. Within a continually expanding organization, this position offers excellent career growth potential for the right candidates. Responsibilities: * Preparing financial statements, reports, memos, invoices letters, and other documents. * Filing and retrieving corporate records, documents, and reports. * Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. * Using various software, including word processing, spreadsheets, databases, and presentation software. * Making travel arrangements and detailed travel itineraries * Handling basic bookkeeping tasks. * Producing reports and presentations * Greeting visitors and deciding if they should be able to meet with executives. * Carries out administrative duties such as filing, typing, copying, binding, scanning etc. * Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Requirements: * Ability to multitask and prioritise tasks * Proven experience as an executive assistant or other relevant administrative support experience. * In-depth understanding of entire MS Office suite. * Attention to detail * High school diploma. * A proactive approach to problem-solving with strong decision-making skills. * Must be able to meet deadlines in a fast-paced quickly changing environment. What we offer: · Excellent career growth opportunity · Competitive pay based on experience and added value · Medical benefits, life and disability insurance, 401k, PTO, sick time, paid holidays The job responsibilities listed herein are not intended to be a comprehensive listing of all the responsibilities of the position. The company reserves the right to change job responsibilities at any time, with or without notice.
    $25k-34k yearly est. 60d+ ago
  • Administrative Associate - Urology

    Uahsf

    Administrative Associate Job 20 miles from Alabaster

    Schedule: Monday-Friday Day Shift Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses. Position Requirements: 1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports. 2. Coordinates programmatic functions and/or special assignments as requested. 3. Interfaces with internal and external constituencies; may maintain vendor relationships. 4. May provide oversight of clerical/secretarial support staff. 5. Performs other duties as assigned. Minimum Requirements: Bachelor's degree in a related field and one (1) year of related experience required OR an equivalent combination of relevant education and/or experience. TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.
    $22k-33k yearly est. 19d ago
  • Administrative Assistant

    Us Tech Solutions 4.4company rating

    Administrative Associate Job 20 miles from Alabaster

    + This position is responsible for providing administrative support to the client power Delivery Data Analytics Department. + This individual helps provide support to the Data Analytics Transmission, Data Analytics Distribution, AMI, and Power Delivery Budgeting. + Responsibilities will include completing time for 30 individual, expenses statements, and invoices from external partners. + This individual will work regularly with others to build and maintain positive relationships with internal and external clients. + Responsibilities for planning, assisting with planning and execution of corporate events and functions, team meetings, and meetings with other internal partners. + Required to effectively communicate and coordinate with external resources and individuals, while being a positive host and representative of the organization. + Position requires occasional travel throughout the Company footprint, up to 10% of the time. **Job Duties and Responsibilities:** + Complete all expense reports for Analytics, AMI, Budgeting, and Communication teams- including mileage calculations. Target processing of expenses within 30 days. (40% of time required for this task) + Tracking receipts and contacting team members to obtain when necessary. + Timekeeper for teams mentioned above + Process time adjustments when needed. + Set up meetings and meals for team members as requested + Travel arrangements/reservations for Managers as needed + Coordinate logistics for Exhibitor Conferences + Register employees and set up hotel accommodations as needed + Assist with new employees on-boarding + Obtain client Badge and access + Order P-card & assist with activation and training + Coordinate with finance and budgeting teams on account number questions as needed + Order flowers or gifts when needed, (for example, sympathy arrangements, customer gifts) + Maintain office supply cabinet and assist with keeping office area stocked and clean + Small event coordinator for internal/external collaboration and business development + Position is required in the office 3 days/week minimum. Sometimes will be needed more often. Advanced notification will be given. Accommodations for Hybrid work will be available when needed if available. **Experience Requirements:** + A minimum of two (2) years of clerical /administrative, or customer service experience preferred + Proficient in Microsoft Outlook, Word, Excel & PowerPoint required + Knowledge of Oracle and Maximo preferred + Strong communication skills + Ability to schedule meetings, coordinate schedule, and plan and prepare for meetings **Knowledge, Skills & Abilities: Behavioral Attributes:** + Ability to embrace and exhibit Our Values (Safety First, Unquestionable Trust, Superior Performance, and Total Commitment) + Strong administrative skills including making travel arrangements, preparing, and processing expense statements, invoice processing, check requests, file management, journals, etc. + Excellent communication skills, calendar management, scheduling, and logistic coordination + Ability to plan meetings/conference calls, prepare agendas, as well as record and transcribe minutes of meetings into actionable tasks + Ability to proactively prioritize and multi-task + Ability to make decisions and anticipate next steps + Ability to build and maintain relationships with the administrative staff of officers and directors + Excellent time management and organizational skills + Comprehensive knowledge of company operations, policies, and procedures + Must be a self-starter and be able to work independently + Ability to adjust to changing priorities **Education Requirements:** + Two (2) years or more of vocational, college work or higher education degrees preferred. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
    $28k-36k yearly est. 60d+ ago
  • Administrative Assistant

    Advance Local 3.6company rating

    Administrative Associate Job 20 miles from Alabaster

    **_Diversity, Equity and Inclusion are at the core of our mission to strengthen and empower the communities we serve._** **Administrative Assistant** Birmingham, AL Alabama Media Group, Alabama's largest news and entertainment company, is seeking an Administrative Assistant. In this role, you will provide administrative support to several departments, key leaders and coordinate activities for the physical office space. The pay rate for this position is $18 - $21/hr. **What you'll be doing** : + Handle routine office tasks, such as setting up meetings, ordering catering, answering phone calls and routing callers to the appropriate person, greeting visitors, and sorting and distributing mail + Prepare communications, memos/emails, invoices, reports and other correspondence (including PowerPoint presentations, letters and meeting minutes) + Support executives with various assignments such as booking travel, processing expenses, and other duties as needed + Maintain filing systems, both electronic and physical + Maintain office supplies and coordinates maintenance of office equipment. + Be a helpful and positive presence in the workplace + Communicate with building manager on janitorial and maintenance requests. Responsible for creating a clean, comfortable, ready-to-use environment. + Assist in the planning and execution of events including meetings, conferences, retreats, social functions, client events and training sessions. **Our ideal candidate will have the following** : + High school diploma or equivalent. + Minimum of two years experience working in a role as an administrative assistant or similar support role + Proficiency in Microsoft Office including Word, Excel, PowerPoint and Teams. + Established proficiency in all areas of administrative and clerical functions + Ability to type at least 60 words per minute with minimal errors. + Superior editing and grammar skills. Editing reports, meeting minutes, sponsorship materials, and various media to ensure accuracy and correct use of grammar, punctuation, and spelling. + Ability to work in a deadline-oriented team environment + Strong work ethic and organizational skills + Desire to be proactive and create a positive experience for others + Excellent interpersonal skills + This job requires reliable transportation and the ability to travel off-site and overnight **Additional Information** Advance Local Media offers competitive pay and a comprehensive benefits package with affordable options for your healthcare including medical, dental and vision plans, mental health support options, flexible spending accounts, fertility assistance, a competitive 401(k) plan to help plan for your future, generous paid time off, paid parental and caregiver leave and an employee assistance program to support your work/life balance, optional legal assistance, life insurance options, as well as flexible holidays to honor cultural diversity. Alabama Media Group is a part of Advance Local Media, one of the largest media groups in the United States, which operates the leading news and information companies in more than 20 cities, reaching 52+ million people monthly with our quality, real-time journalism and community engagement. Our company is built upon the values of Integrity, Customer-first, Inclusiveness, Collaboration and Forward-looking. For more information about Advance Local, please visit ******************** . Alabama Media Group is one of the country's most innovative local media companies -- and operates AL.com, the AL Education Lab, This is Alabama, People of Alabama and the Birmingham, Huntsville and Mobile editions of The Lede. In addition, the company runs a digital marketing business which serves advertising clients throughout the Southeast, a film production group Advance Originals, and the national brand It's a Southern Thing. In the past 5 years, AL.com journalists have been awarded two Pulitzer Prizes and been a finalist for another, won 21 regional Emmys for documentary work, an Edward R. Murrow award for podcasting and a Webby Award for short-form comedy. _Advance Local Media is committed to creating a diverse and inclusive environment, and is proud to be an equal opportunity/affirmative action employer, encouraging applications from people of all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, genetic information, national origin, age, disability, sexual orientation, marital status, veteran status, or any other category protected under federal, state or local law._ _If you need a reasonable accommodation because of a disability for any part of the employment process, please contact Human Resources and let us know the nature of your request and your contact information._ Advance Local Media does not provide sponsorship for work visas or employment authorization in the United States. Only candidates who are legally authorized to work in the U.S. will be considered for this position.
    $18-21 hourly 12d ago
  • Administrative Assistant 3

    4P Consulting

    Administrative Associate Job 20 miles from Alabaster

    This position is part of the Finance & Corporate Planning team and will be filled at a non-exempt level 4 - 7. The Staff Accounting Assistant plays a key role in providing administrative and operational support to financial team members. This role fosters a positive work environment, builds mutual trust among team members, and aligns the department's goals with organizational objectives. Key Responsibilities Office Assistance & Support: Schedule meetings, process expense reports, coordinate travel arrangements, and organize team-building and wellness initiatives. Coordinate logistics for employee appreciation, training sessions, events, meetings, and programs, including ordering meals, beverages, and supplies. Set up and manage audio-visual systems for meetings and resolve technical issues. Welcome guests, set up meeting spaces, and manage attendee/speaker communications. Reserve meeting spaces both on and off-site. Administrative Tasks: Prepare meeting agendas, record minutes, and track action items. Manage incoming calls, emails, and correspondence. Maintain and organize information files, process paperwork, and oversee office supply inventory. Provide data entry, analysis, and reporting support. Team & Employee Engagement: Serve as the wellness coordinator for the financial team. Plan and execute employee team-building activities and wellness programs. Assess the needs and interests of employees to create engaging initiatives. Design team meeting and event flyers. Job Requirements Education: High School diploma (required). Associate degree (required). Bachelor's degree (preferred). Experience: Strong written, oral, and motivational communication skills. Proven ability to build rapport and work collaboratively with teams and individuals. Experience in organizing, planning, and prioritizing tasks effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with accounting software. Strong organizational and time-management skills. Experience in facilitating and coordinating team events and meetings. Attention to detail and accuracy in work. Ability to maintain confidentiality and handle sensitive information. Behaviors: Positive and open disposition. Demonstrates dependability by meeting deadlines and following through on commitments. Team-focused and supportive, solving problems in a positive and effective manner. Exhibits effective listening skills and a positive attitude. Organized and able to prioritize tasks independently. Works effectively with minimal supervision. Ideal Candidate Profile The ideal candidate is motivational, engaging, supportive, proactive, and efficient. They will exhibit strong interpersonal skills, maintain confidentiality, and provide expert-level administrative support to ensure the department operates seamlessly and efficiently.
    $25k-34k yearly est. 47d ago

Learn More About Administrative Associate Jobs

How much does an Administrative Associate earn in Alabaster, AL?

The average administrative associate in Alabaster, AL earns between $18,000 and $39,000 annually. This compares to the national average administrative associate range of $23,000 to $51,000.

Average Administrative Associate Salary In Alabaster, AL

$27,000

What are the biggest employers of Administrative Associates in Alabaster, AL?

The biggest employers of Administrative Associates in Alabaster, AL are:
  1. Automation Personnel Services
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