Administrative associate jobs in Arizona

Sella Homes is a growing construction, development, and rental property company seeking a tech-savvy, solutions-oriented Operations & Administrative Coordinator to support day-to-day operations, client communication, vendor coordination, and organized property tasks. This role is ideal for someone who enjoys variety, takes initiative, and keeps operations running smoothly. What You'll Do Operations Support Catalog incoming orders and project information Learn and assist with Buildertrend setup for new clients/projects (training provided) Coordinate material orders and vendor deliveries Manage incoming invoices and ensure timely processing Track and maintain vendor insurance documentation Maintain property insurance documentation Assist with utilities management Manage reward programs (Monogram, Sub-Zero, etc.) Track license renewals (ROC, TPT) Assist with rental property operational tasks Administrative Coordination Answer occasional homeowner and general inquiry calls Coordinate vendor and client meetings Maintain spreadsheets and organize administrative records Provide light, occasional personal administrative assistance (appointment scheduling, document organization, simple reminders) Media & Marketing Support Post occasional social media content Provide basic guidance on video edits Capture basic property photos/video (drone training provided) Organize and upload media assets Why You'll Love This Role Professional variety across construction, development, and rentals Monday-Friday schedule Training provided: Buildertrend Drone/media basics Internal systems Small team environment where your work is valued Growth potential as operations expand Who You Are Organized, proactive, and reliable Strong verbal & written communicator Tech-savvy and eager to learn new systems Resourceful problem solver Calm and professional with homeowners and tenants Enjoys organizing information and keeping operations moving efficiently Comfortable juggling multiple responsibilities Preferred Background Experience in homebuilding, real estate, or construction Basic spreadsheet competency (Google Sheets or Excel) Comfort learning software platforms (Buildertrend training provided) Strong customer-facing phone skills Ability to prioritize tasks effectively Bonus Points For (not required) Experience with rental property operations Social media posting familiarity Admin experience Schedule Full-time, on-site in Phoenix, AZ - Monday through Friday. How to Apply Send your resume and a short note about why you're a great fit to: 📧 ******************** About Sella Homes Sella Homes develops, builds, and manages residential properties, including rental units. We focus on quality craftsmanship, smooth customer communication, and continuous improvement through streamlined systems. We value organized, motivated individuals who want to grow with a company.

Sunland Asphalt & Construction, Inc. strives to recruit top talent and we are committed to help you grow both professionally and personally. We are confident you will find our Company a dynamic and rewarding place in which to work because here at Sunland Asphalt our vision is: 'To be the best place in the world to work.' POSITION PURPOSE The Administrative Assistant performs all basic office and administrative tasks to support the efficient running of the Public Works Division ESSENTIAL DUTIES AND RESPONSIBILITIES Employee shall perform all duties and responsibilities with Sunland's Core Values at the forefront. Must be an advocate of safety and follow safety policies and procedures. Provide clerical and operational support to Public Works Division staff and assist Managers with assigned projects. Performs a wide range of administrative duties related to maintaining and processing records, reports, spreadsheets, and other documents, including data entry, database management, and operating standard office equipment such as copiers, scanners, and printers. Must work comfortably in a teamwork environment, manage multiple projects with competing deadlines, and maintain consistent completion of assigned tasks, meeting Company productivity, and quality standards. Maintains confidentiality of personnel records, files, and information. Fosters favorable working relationships with all customers and other company employees to maximize employee morale, productivity, and efficiency. Any, and all other duties as assigned. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. SUPERVISORY RESPONSIBLITIES This position has no supervisory responsibilities. COMPETENCIES C ustomer Focus - Customer Orientation O wnership - Results Driven, Performance, Time and Stress Management and Composure R elationships - Teamwork Orientation, Diversity, and Inclusion E thics - Honesty, Integrity, Do the Right Thing S AFETY - The Foundation of Everything We Do Safety This position is considered a safety-sensitive position and is subject to the company's drug and alcohol policy, as well as all OHSA regulations. All employees must wear the appropriate personal protective equipment (PPE). Serves as a safety ambassador by complying with federal, state, and local laws, as well as Company safety policy, enforces safe work practices, and proactively identifies and remedies worksite hazards. Physical Demands and Work Environment This position requires the ability to communicate verbally with others on site, in person and over the telephone, ability to read printed materials, signs and directions, stamina to maintain attention despite interruptions. Position Type/Expected Hours of Work This is a full-time, in-office position. Occasional overtime may be required as job duties demand. TRAVEL No travel required. MINIMUM QUALIFICATIONS Education and Work Experience High School Diploma or GED is required. Previous office and industry related experience preferred. One year of experience in construction or a related industry is required. Strong computer skills and experience with Microsoft Office Suite programs, required. Experience with Adobe Professional a plus. Excellent communication skills; both written and verbal. Strong organizational skills and attention to detail required. Must be fluent in English, i.e., must be able to speak, read and write English. Bilingual: Spanish Fluency desired. Certifications, Licenses, and Registrations Passing a pre-employment drug and alcohol screening and background check is required. AAP/EEO STATEMENT Sunland Asphalt is an EEO/Affirmative Action Employer

Job Description ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY Administrative Specialist Public Works Department Hiring Range: $21.02 to $26.28 Per Hour FLSA Status: Non-Exempt Pay Grade: 105 Full Pay Range: $21.02 to $31.53 Per Hour Deadline to Apply: 11/11/2025 Benefits Summary: Major Benefits for Full-Time Regular Employees: A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coaching Paid time off up to 20 days in first year of employment 10 paid holidays and 1 floating holiday per year Free employee only coverage for medical, dental, vision, short-term disability, and life insurance Free family coverage for select medical and dental plans Pension and long-term disability through Arizona State Retirement System, click here for more details Supplemental benefits such as deferred compensation plans and additional life insurance Position Summary: Performs clerical, technical, and diversified administrative support; helps maintain a variety of digital programs, databases, and systems, including computer maintenance management system, payroll, financials, records retention, training and safety records, regulatory reports, and other associated programs within assigned department. Essential Duties: Performs high level office support duties and provides specialized technical and program support for assigned areas. Answers, screens, and directs incoming calls; gathers essential information and provides general assistance to callers/visitor; takes complaints; answers basic questions; and refers to others for resolution. Greets and directs visitors. Conducts research; prepares statistical reports and spreadsheets; handles information requests; makes travel arrangements. Processes billings, invoices, PCards, and credit card transactions, and related activities depending on department assignment. Assists with asset management software tracking and data updates. · Serves as primary contact for scheduling purposes; schedules appointments and maintains calendars; and schedules conference rooms. · Acts as the liaison for the Department as assigned. Types drafts; proofreads edited copy; prepares various final documents including letters, reports, forms, work orders, service orders, requests for bids, requisitions, invoices and training materials; and copies and collates materials for distribution and/or storage. Opens, sorts, and distributes mail. Assists with budget monitoring. Supports the Department purchasing agent; submits account transfers; refunds deposits; orders supplies and equipment; and maintains inventory. Arranges for the repair and servicing of office (and field in some cases) equipment. Maintains various paper and electronic files; retrieves records, logs and files paper documents; assists with Public Record Requests; retrieves, revises, prints, and saves computer files; and prepares copies of documents as requested Collects, stores, maintains departmental safety records and collects and maintains departmental training records. Maintains various computer files and databases; collects and tracks data. Organizes paper and electronic files; manages record control, records retention schedules, and regulatory reports and records. Identifies and applies for grants related to operations, training, and administrative functions within the Department; maintains records and files reports with appropriate agencies related to grant performance periods; and builds and maintains relationships with governmental grant administrators and partner agencies. Provides support to assigned projects or programs. Assists management with administrative needs. Assists with permitting, depending on assigned department. Attends required meetings. Provides payroll support; tracks/updates employee information; reviews employee time for accuracy; and answers basic employee questions about paychecks and policies. Performs other duties as assigned. Qualifications: Education and/or Experience: High school diploma or equivalent required. Three (3) years of full-time administrative work experience, including customer service in an office environment and proficiency with computer systems, databases and modern office technology; or any equivalent combination of education, experience and training which provides the knowledge and abilities necessary to perform the essential functions of the position. Licensing, Certification, and Other Requirements: Possess a valid Arizona driver's license. Employee Core Beliefs City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice. Knowledge, Skill and Abilities: Knowledge of public relations/customer service principles, practices, and techniques Knowledge of a variety of computer software for word processing, databases, financial systems, and spreadsheet applications, including Microsoft Office products for Windows and Adobe PDF Knowledge of modern office methods, practices, procedures, and proper phone etiquette Knowledge of principles and techniques of record keeping and filing Knowledge of accounting and/or business practices and methods Knowledge of the City's governmental organization, policies, and procedures Knowledge of rules and regulations related to assigned functions Knowledge of occupational hazards and safety precautions Skill in using a variety of computer software for assigned department, such as word processing, database, spreadsheet, and meeting applications, preferably Microsoft Office products for windows: Word, Excel, Power Point, Access, Outlook, and Lucity Skill in performing data analysis, producing digital reports and using a variety of computer software for assigned department, such as word processing, database, spreadsheet, and meeting applications, preferably Word, Excel, Power Point, Outlook, Sharepoint, Canva and Lucity. Skill in using a variety of office equipment including computers, phones, 10-key and/or calculators, printers, copiers, scanners, etc. Skill in typing, word-processing; preparing and maintaining accurate records, reports, and files Skill in organizing Skill in communicating, both verbally and in writing Skill in applying math to assigned functions Skill in utilizing public relations techniques in responding to inquiries and complaints Skill in preparing presentation materials Skill in handling and prioritizing multiple projects Ability to maintain confidentiality of records and information Ability to type at least 50 words per minute (wpm) Ability to establish and maintain effective working relationships with City residents, department heads, employees, elected officials, business and professional groups, and the general public Ability to understand and follow oral and written directions Ability to operate personal computers and operate two-way radios Ability to respond to public/employee inquiries, complaints, and emergencies in a professional and pleasant manner Ability to format and make computations and tabulations with speed and accuracy Physical Demands And Working Conditions: Work is performed in a normal, but fast paced, City office environment Safely operates a City vehicle and variety of standard office equipment including a computer terminal, telephone, two-way radio, 10-key calculator, and copier, requiring continuous and repetitive arm, hand, and eye movement Clearly, concisely, and effectively communicates both in person and over the telephone Possesses physical and visual abilities sufficient to effectively and safely perform required duties Safely lifts 50 pounds without assistance; performs repetitive bending, twisting, and walking Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs Successful candidate will receive a post-offer, pre-employment background screening to include: Drug screening Motor vehicle records check Criminal background screening City of Prescott Contact Information 201 N. Montezuma Street, Suite 207 Prescott, AZ 86301 Email: ****************** Website: ******************* Phone: ************ / Fax: ************ When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer. Job Posted by ApplicantPro

Job Type: Classified Salary Grade: 6 Pay Range Hiring Range: $20.83 - $24.47 Per Hour Pay Range: $20.83 - $28.11 Per Hour Range Explanation: * Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. * Pay Range is the entire compensation range for the position. The Pima County Communications Office is looking for an experienced Administrative Specialist I to keep our team organized and running smoothly. In this role, you'll handle the HR, financial, and operational functions of the office while supporting data collection and analysis for our communications and marketing campaigns. We're seeking someone with solid skills in Microsoft Office 365 (Outlook, Teams, OneDrive/SharePoint, and Excel), and a background in budgeting, expense tracking, data reporting, and customer service. Our fast-paced environment calls for a detail-oriented, professional with a positive, can-do attitude who enjoys helping a busy team stay on track. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. * Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions; * Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff; * Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues; * Coordinates, schedules and organizes unit, program, or departmental calendars and meetings; * Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers; * Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports; * Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers; * Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval; * Compiles and summarizes statistical and operational data, and prepares periodic and special reports; * Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities; * Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created; * Establishes and maintains specialized reference files and reference materials. Minimum Qualifications: Associate's Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County as an Administrative Assistant III or closely-related professional administrative classification. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): * Minimum three (3) years experience working with Microsoft Office Suite to include Outlook, Teams, OneDrive/SharePoint, and Excel. * Minimum three (3) years experience performing office management duties to include supply ordering, expense report reconciliation, and light office equipment troubleshooting. * Minimum two (2) years experience in customer facing positions. * Bilingual (English/Spanish). * Minimum two (2) years experience in data entry. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Some positions may require certification as a Notary Public by the State of Arizona at the time of appointment or prior to completion of initial/promotional probation. Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by the position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Arrowhead Credit Union is growing - we are excited about our expansion to Scottsdale, Arizona! Are you seeking a promising career in a growing organization? Check out this position. Are you warm, caring, friendly, and passionate about providing excellent service? Are you excited about giving back to your community? We want to speak with you - we are looking for Service Superstars to join our Team! The Account Administration Specialist performs various complex tasks related to member accounts, including assisting the branches and internal departments with clerical and administrative support. Essential Functions and Responsibilities Service * Excellent communication skills, patience, and ability to clearly explain account maintenance concepts to members and team members. * Ability to meet and promote team goals; exemplifies innovative problem solving, and maintains a positive working environment with all Arrowhead Credit Union (ACU) team members. * Embraces new ideas, systems, and processes with a positive mindset. * Assists with the resolution of credit union product and account maintenance inquires or requests. * Serves as a department representative, answering incoming internal and external phone calls. Account Maintenance * Accurately opens new membership or fiduciary accounts. * Process new account openings, closures, and updates to existing accounts. * Ensure proper documentation for account changes including ownership, beneficiaries, and account types. * Maintain accurate and up-to-date member records in the core system. * Ensure fiduciary account processing and maintenance meets Stare and Federal regulatory and compliance standards. * Reviews and processes all incoming and outgoing Individual Retirement Account (IRA) requests. * Performs IRA file maintenance. * Validates and corrects Internal Revenue Service (IRS) tax forms 1099-INT, 1099-R, 5498, and other tax forms. * Reviews and processes W-9, W-8 forms received from the members or other departments. * Reviews and processes subpoenas, summons, search warrants, and levies within given authority. * Communicates with legal or compliance agencies as required to fulfill requests. * Accurately performs Medallion Signature Guarantees. * Assists department management in reviewing and updating Arrowhead Credit Union as appropriate for accurate account maintenance and establishment. * Provides feedback on department policies and processes to improve efficiency and service outcomes. * Identify and escalate discrepancies or issues to the Account Administration department leadership. Benefits Include: (not a complete list) Wellbeing * Weekly pay * 401K Retirement Savings Plan with company match * Paid time off accrual begins upon hire, 15 paid vacation days, 11 paid holidays * Paid sick leave * Company-provided life insurance at twice your annual salary * Financial Education Programs * DoorDash DashPass Health * Medical, Dental, and Vision Insurance for part-time and full-time employees * Modern Health * Care.com subscription * Teladoc Career Development * Career development opportunities * Team members are eligible to apply for assistance with educational expenses through ArrowHeart's scholarship program To learn more about Arrowhead Credit Union and our service culture, visit our Career page, and our ArrowHeart Foundation. The pay range for this position is listed below. Starting pay for successful applicants is generally within the minimum to midpoint of the pay range. Our consideration for pay is designed to support career growth and development over time. Offers extended depend on a variety of job-related factors, including but not limited to individual experience, knowledge, training, education, geographic location, market demands, and internal equity. Pay range: Minimum: $26.22/hour | Midpoint: $32.78/hour | Maximum: $39.34/hour

Details: Job Title: Executive Assistant / Personal Assistant Location: Scottsdale, AZ 85255, with some travel to the East Valley, West Valley, and periodically Tucson and Las VegasHours: Approximately 40 hours per week, with flexibility for occasional evening and weekend meetings Pay: $40-$45 per hour DOEParking: Free in lot Type: Direct HireBenefits: Health, Dental, Vision, 401(k) with employer match, PTO, and reimbursement for work-related travel Start Date: Early November, with flexibility for an earlier start if preferred Job SummaryJoin a growing interventional radiology practice as an Executive Assistant / Personal Assistant supporting the CEO and President. This role is perfect for someone who is organized, proactive, and thrives in a fast-paced environment across multiple clinical sites, hospital, and cities. You'll play a key role in keeping physician executives focused, prepared, and efficient-while working in a collaborative and professional team environment. Responsibilities Provide direct support to two physician executives Manage and optimize complex schedules across multiple sites and cities (some travel required) Coordinate calendars (Outlook, Teams, TigerConnect, hospital platforms) Schedule and prepare meetings, travel, and events (including agendas & follow-up) Act as liaison with hospital administrators, staff, and external partners Provide professional and occasional personal support (appointments, reservations, errands) Assist with light financial tasks (payments, reimbursements, vendor coordination) Support additional physician partners and new staff onboarding Qualifications 3+ years of experience as an Executive Assistant or high-level administrative role Strong organizational, multitasking, and communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) Ability to anticipate needs and work independently Professional presence, discretion, and flexibility Valid driver's license and reliable transportation Background check required

Responsibilities Are you a highly organized, intuitive, and dependable professional who thrives in a fast-paced environment where no two days are the same? Do you take pride in being the steady hand behind a successful executive, balancing both professional priorities and personal responsibilities with discretion, initiative, and grace? We are looking for an experienced Executive & Personal Assistant to support a busy CEO who manages a demanding schedule involving travel, philanthropic leadership, and family commitments. In this pivotal role, you'll manage everything from calendar coordination and financial reporting to domestic and international travel arrangements and personal task management. You will also support the CEO and his wife in their ongoing service to Catholic charities and nonprofit boards. If you are detail-driven, solutions-focused, and comfortable operating with a high degree of confidentiality, we invite you to apply. Key Job Duties * Prepare and deliver daily reports summarizing completed activities and upcoming tasks * Actively manage the CEO's calendar and proactively resolve scheduling conflicts or present options to facilitate decision-making * Provide support for the CEO's personal finances including donations, bill payments, check deposits at the local bank, errands, and phone communications * Perform all administrative duties necessary to maintain the CEO and Executive Assistant office environment * Work annually with accountants and investment entities to gather tax preparation materials and assist with information required for audits * Arrange complex domestic and international travel for both personal and business purposes, including 3 to 5 international and 20 domestic trips annually * Maintain familiarity with travel policies and vendor relationships, including use of AMEX Centurion services for premium travel coordination Job Duties * Screen calls and respond to letters and emails on the CEO's behalf * Coordinate conference calls, Teams meetings, and Executive Leadership Team meetings * Prepare monthly personal expenses and revenue reports, travel reports, and related financial summaries * Maintain files for correspondence, records, and personal matters, ensuring all confidential documents are handled with discretion * Assist with reconciliation of corporate and personal credit card statements and monitor charges for accuracy and alignment with budgets Qualifications / Education * Must be highly motivated, detail-oriented, and comfortable stepping outside defined job responsibilities as needed * Team player with a collaborative spirit and willingness to assist across various levels of the organization * Professional appearance and demeanor required * Must have reliable personal transportation and a valid driver's license * Availability to support the CEO and his wife with occasional evening or weekend communications or responsibilities * Bachelor's degree preferred, or equivalent combination of education and relevant experience Skills * Discreet and trustworthy with sound judgment in handling sensitive and confidential matters * Proficient in Microsoft Word, Excel, Outlook, and PowerPoint * Exceptional written and verbal communication skills, including notetaking and follow-up * Strong problem-solving and prioritization abilities in dynamic environments * Calm and composed under pressure with a high degree of emotional intelligence * Able to work independently while managing multiple priorities efficiently * Strong organizational and time management skills * Able to evaluate processes and recommend improvements or alternative solutions * Strong interpersonal skills and ability to maintain cooperative working relationships across internal teams and with external business associates Insight Investments, Corp. is an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, veteran status, or any other protected classification. Division Insight Investments

About the role with purpose and variety each day? Come and work as Administration Officer in the Multi-Agency Safeguarding Hub, a rewarding role where you can truly make a difference. You'll provide key administrative support to help protect and support vulnerable children and families. In this vital role, you'll manage records, coordinate meetings, distribute reports, and handle sensitive information with care and professionalism - working closely with social care professionals and occasionally support the Adult Safeguarding Team to ensure statutory timescales are met and systems run smoothly. If you're a proactive, detail-focused team player who's ready to make a real difference, we'd love to hear from you! A workplace that invests in you A competitive salary that increases each 12 months until you reach the salary maximum. A generous annual leave entitlement, a Privilege Day and 10 Bank Holidays; your annual leave will increase after your first year and again after your third year. A flexi-time scheme where you can accrue additional time worked to take as leave. Subject to meeting eligibility criteria, the IOM Public Service offers two pension arrangements: the Isle of Man Government Unified Scheme 2011 or the Isle of Man Government Defined Contribution (DC) Arrangement. Access to the Learning, Education and Development training facility, which is exclusively for Public Service employees, to keep on top of your continuous professional development. Free access to the Isle of Man Government Staff Welfare Service which offers professional counselling, emotional support and sign-posting on a wide range of issues. Ability to apply for an unpaid career break after 3 years' service. Access to the Isle of Man Public Service Cycle to Work scheme after your first year of employment. Access to the Government staff canteen where you can purchase affordable meals, drinks and snacks. Working for the Isle of Man Public Service We are the largest employer on the island delivering a diverse range of services to the people of the Isle of Man. We care, nurture and value our employees' wellbeing, development and career and place great importance on rewarding the commitment by our wonderful employees. We support and promote flexible working, recognising the importance of working flexibly around your life and commitments and the benefits in improving work-life balance. We are happy to discuss flexible working arrangements where possible and if interested you should discuss this with the Recruiting Manager. The Isle of Man Public Service is committed to creating an inclusive culture that celebrates equality, diversity and inclusion. We understand how a wide range of views and experiences can benefit us as we work together for the Isle of Man. Your candidate experience is important to us. As a proud member of The Circle Back Initiative, we commit to respond to every applicant that applies for an Isle of Man Public Service role. We are committed to net zero by 2050 and as an entire nation UNESCO Biosphere Reserve, we are transforming public services for a sustainable future and your contributions will directly benefit our community, economy, and environment. Things to note A standard police check is required for this post, which the Isle of Man Government will cover the cost of for you. Please note a relocation package is not available for this role. Ready to apply? We understand that you might have some questions about the role and the Recruiting Manager is on hand to support you. You can contact them at *******************. To get the best out of your application, read our article on the important essentials you need to know before applying. Applications will be accepted up to midnight of the closing date specified. If you have difficulties applying online please contact us on 01624 685000 or by email at ******************.

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Account Administration Team as an Account Administration Specialist. We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in one of our various office locations on a hybrid basis. This role reports to the Account Administration Manager. The available shift for this position is Monday - Friday 5 PM - 2 AM ET/3 PM - 12 PM MT. Position Summary The Account Administration Specialist's core responsibilities include creating accounts on various systems for new hires, maintaining existing accounts, provisioning access to restricted systems/services and ensuring that access for those leaving GT is suspended in a timely manner. The team also maintains most of the firm distribution lists, shared mailboxes, cloud storage enterprise accounts, and Office 365 licenses. Candidate should also be flexible to work overtime as needed as well as on call on a rotation basis. Key Responsibilities Creates and maintains Active Directory and ADERANT accounts for GT employees, including account changes, deactivations and deletions. Manages cloud accounts in Microsoft Entra (Azure). Manages user accounts in 3rd party/external systems to include Dropbox, BOX, Google Workspace Sharefile, Preparis, eFax, PingOne Identity, ZOOM, etc. Creates and maintains firm wide distribution lists in AD on prem. Creates and maintains cloud groups on Microsoft Entra (Azure). Logs, tracks, and updates all requests via ticketing system (Ivanti). Identifies issues that require approval of Office of Firm Counsel and works closely to obtain approvals and track in SQL database for user recertification. Updates and maintains assigned service requests; follows up with clients and others in IT as needed. Provides Tier I support when required and On-Call support to Account Administration Team. May assist in training of new Helpdesk representatives and Account Administration personnel. Provides advanced support for HR, Office of Firm Counsel. Participates in identifying and implementing improvements for the Account Administration function. Serves as Account Administration SME on firm-wide technology projects and may manage small projects as assigned. Acquires and maintains advanced knowledge of Active Directory and GT Policies and Procedures related to account access rights and AD processes. Reviews communications regarding new policies, procedures, and system changes/outages. Maintains Account Administration documentation and procedures that include SOP's and QRC documentation. Qualifications Skills & Competencies Knowledge of Helpdesk and call center tools and operations. Detail-oriented with exceptional client service attitude; able to ask probing questions to quickly identify and resolve escalations. Effective team player, highly professional, able to maintain confidentiality of information. Excellent organizational, verbal and written communications skills; able to convey highly technical information in easy-to-understand non-technical terms and ability to interact with all levels of organization. Proven analytical, evaluative and problem-solving abilities. Ability to work independently, complete assignments within time limits and produce highest quality results. Proficient in documenting technical processes and procedures. Education & Prior Experience BA/BS Degree preferred. 3-5 years' experience in Active Directory or related experience. MCSA: Microsoft Certified Solutions Associate A+, AZ900 Azure Fundamentals, Security+ and Network+ certifications are highly desirable. Technology Proficiency with Windows-based software and Microsoft Office 365 required. Knowledge or experience with Ivanti ticketing system or similar. Knowledge or experience with SQL management. Knowledge or experience in PowerShell. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Qualifications TITLE: CW Admin Clerk START: ASAP END DATE: 6 months + Pay Range: M=$15.00 Location: Chandler, AZ Position Summary: The primary responsibility of this role is to be responsible for the processing of various administrative activities generated via: account work queues, databases/reports and incoming correspondences (i.e., remittances, invoices, titles, customer/dealer/vendor generated correspondences, etc.). • Documenting activities on customer accounts such as: title release, title follow-up, account maintenance, bankruptcy status, total loss, transfer of equity and lease, etc. • Contacting appropriate agencies/vendors to secure information needed to complete title processing. • Contacting dealer personnel directly as needed to fulfill requests or tasks. • Complying with all internal and regulatory guidelines regarding title processes • Ensure compliance to TFS Policy and related standard operation procedures (SOPs). • Meet workgroup established expectations for production and quality. • Ability to utilize a variety of computer based systems simultaneously to complete tasks (multitasking). Additional Information REQUIREMENTS: •Must be able to work 8am-5pm, but be flexible to do 7-4 or 7:30-4:30, etc. •Professional demeanor - will be working and interacting with up to 125 other associates and managers within the department. •Strong attention to detail and organizational skills are required. •Ability to work independently •Ability to thrive in a compliance-based environment •Ability to multitask and be flexible with a high volume of workloads •Vehicle Titles experience is preferred •Proficiency with keyboard, Microsoft Office applications (Word, Excel, etc.) and Outlook •Ability to maintain regular and predictable attendance to support team and business objectives.

ESSENTIAL FUNCTIONS Anticipates needs by gathering records, reports, correspondence, or other specific information; assists the Executive in preparation for meetings and proactively assists the assigned Executive in his/her duties. Maintains travel arrangements and appointment calendars. Arranges appointments, meetings, and conferences. Contacts the appropriate individuals to attend. Proactively assists the assigned Executive in all matters pertaining to effective time management. Assists in preparation for meetings by creating and ensuring that all agendas, minutes, and presentations are adequately prepared in a timely and effective manner, must be able to run meetings when needed. Ability to communicate effectively. Assists with compiling projects, strategic plans, and financial reports as assigned. Organizes all electronic and paper files associated with the assigned Executive Must be proficient in project management and able to prepare PowerPoint presentations as needed. Maintains the strictest confidentiality regarding all matters. Manages sensitive materials and information. All other duties as assigned. EDUCATION Associate degree with two years of experience. Bachelor's degree preferred. Multiple years of experience may be considered in lieu of a degree. EXPERIENCE Minimum of four years of administrative experience supporting executive-level positions. One year of experience working in a health care organization. KNOWLEDGE Knowledge of organizational policies, procedures, and systems. Knowledge of office management techniques and practices. Knowledge of computer systems, programs, and applications. Knowledge of research methods and procedures to compile data and prepare reports. Knowledge of grammar, spelling, and punctuation. Knowledge and experience in Business Contracts. SKILLS Skill in taking meeting minutes as well as running meetings as needed. Skill in using computer programs to produce necessary reports. Skill in organizing and prioritizing the daily workload. Skill in dealing with multiple interruptions. Proficiency in Outlook, Word, and PowerPoint and Excel. Good written and verbal communication skills. Extremely organized and efficient work style, attention to detail, ability to work under pressure, and adhere to deadlines is necessary. ABILITIES Ability to establish and maintain effective working relationships with employees and the public. Ability to work under pressure, communicate and present information. Ability to establish priorities and coordinate work activities. Ability to exercise initiative, problem-solving, and decision-making ENVIRONMENTAL WORKING CONDITIONS Normal office environment. PHYSICAL/MENTAL DEMANDS Requires sitting and standing associated with a normal office environment. Some bending and stretching are required. Manual dexterity using a calculator and computer keyboard. ORGANIZATIONAL REQUIREMENTS HOPCo Mission, Vision, and Values must be acknowledged and adhered to This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve.

The Administrative Support Specialist ensures our Flagstaff facility runs like a well-oiled machine. You'll manage front-desk operations, serve as the first point of contact for employees and external partners, and coordinate administrative workflows. You'll also partner closely with our Cookeville headquarters to process HR paperwork, route accounting documents, and liaise with IT for system setups and troubleshooting. Your work will be pivotal in maintaining compliance, accurate record-keeping, and timely communication across both sites. Responsibilities: * Manage inbound calls, route inquiries, and maintain a professional front-desk presence * Greet visitors, coordinate meeting room logistics, and handle mail sorting/distribution * Prepare, review, and file shipping documents, including bills of lading, packing lists, and export forms * Enter shipping data into ERP system and track logistics metrics for weekly reports * Maintain office supply inventory, negotiate with vendors, and submit purchase requisitions * Assist in onboarding: collect new-hire paperwork, set up benefits enrollment, and schedule orientation sessions * Route invoices, expense reports, and purchase orders to Cookeville accounting; follow up on approvals and discrepancies * Coordinate with IT for hardware provisions, software installations, user account setups, and front-line troubleshooting * Implement and maintain standard operating procedures for administrative tasks * Plan and execute on-site events, training sessions, and safety meetings, liaising with HR and facilities teams Skills & Qualifications: Required * High school diploma or equivalent * 2+ years of administrative or office coordination experience, preferably in manufacturing, logistics, or distribution * Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning ERP systems * Excellent organizational skills, attention to detail, and ability to prioritize competing tasks * Strong written and verbal communication skills, with a customer-focused mindset * Proven ability to work independently and as part of a cross-functional team Preferred * Associate's degree in Business Administration, Office Management, or related field * Experience with shipping software (e.g., UPS WorldShip, FedEx Ship Manager) * Familiarity with HRIS and basic accounting processes * Exposure to lean manufacturing or Six Sigma methodologies * Basic understanding of IT hardware/software lifecycles and ticketing systems Working Environment & Schedule * Fully onsite Schedule TBD * Fast-paced manufacturing floor atmosphere; occasional heavy lifting (up to 25 lbs) when handling office supplies or shipping materials Benefits: As a direct hire, we offer a competitive salary and a comprehensive benefits package including, but not limited to: * Health, Vision and Dental Insurance * Health Savings and Flexible Spending Accounts * 401k with Company match * Company Paid Life Insurance * Short-Term and Long-Term Disability * Paid Holidays * Paid Time Off * Tuition Reimbursement * Wellness Programs & Health Premium Discounts

Cyclic Materials is one of the most exciting cleantech companies in North America. We are addressing environmental, geopolitical, and supply chain challenges by recovering rare earth elements and other valuable materials from many difficult-to-recycle products of the modern world. We provide the market with a secure and regional supply of metals critical to the energy transition, and do so in an ethical, economically viable, and sustainable way. With the global market for magnet rare earth elements forecast to increase dramatically by 2030, establishing new sources of these critical elements will be vital to support the electrification of transportation and energy across Canada, North America, and around the world. Cyclic Materials is positioned to be a key player in developing a circular economy to support the energy transition. We are a passionate, driven group of people who bring a dedication to the entrepreneurial spirit paired with a desire to make a meaningful positive impact on the planet. Cyclic Materials believes in fostering a culture of respect and support across all our stakeholders. Join our team and help build a global recycling cleantech company! Position Overview: We are seeking a proactive, hands on and detail-oriented Office Administrator to join our team at our Mesa, AZ Office. This ideal candidate will play a vital role in ensuring the smooth operation of the office, managing office administration, and providing support to directors. The successful office administrator is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently. Well organized and flexible. Responsibilities include but not limited to: Key Responsibilities: Office Management: Oversee the day-to-day operations of the office, ensuring it runs efficiently and effectively. Maintain office supplies and equipment, and coordinate their replenishment as needed. Manage office spaces, ensuring a clean, organized, and conducive work environment for employees. Provides all new employees with first-day information, greets them at reception, coordinates with the Facilities & Office Services team for access cards, ensuring email address are added to the email group. Open and distribute incoming mail. Creates and reviews documents for Facilities & Office Services as requested. Participates in Health & Safety initiatives and committees. Provides backup support to administrators where necessary. Office/Building Services Management: Coordinate with building management to ensure the office premises are cleaned and maintained to a high standard. Arrange for repairs and maintenance visits as required. Assists with all administrative tasks (occupent reporting, purchase orders, etc.) for Facilities and Office Services departments. Manages and maintains all documents related to reception operation. Ensures the Reception area is continuously stocked with company-related materials. Engages in various support requests including facilities and building requests, transportation requests, courier/mail requests coordinating last minute room. Booking meeting rooms, requesting tech support Meet and Greet: Act as the first point of contact for visitors and clients, providing a warm and professional welcome. Answers all incoming phone calls and redirects as necessary. Ensures all phone inquiries are handled efficiently, politely, and with confidentiality. Assist in scheduling and coordinating meetings, including booking meeting rooms and arranging refreshments. Direct all guests and visitors to their correct meeting room, ensuring room setup Travel Arrangements: Provide administrative support to staff and executives by assisting with travel arrangements, including flight bookings, hotel reservations, and transportation. Ensure that travel plans align with company policies and explore cost-effective options when possible. Event Planning: Finding and booking venues Managing all logistics, creating detailed itineraries for all attendees Sending out invitations and booking calendars Making lunch and dinner reservations for clients, board members and staff Organizing holiday parties and company events Coordinating offsite meetings and tours, checking schedules and availability Communication and Coordination: Collaborate with various departments and offices in Kingston to ensure smooth communication and coordination within the offices. Liaise with relevant stakeholders to address workplace-related issues and implement improvements. Maintain an up-to-date filing system using SharePoint to save all documents. Health and Safety: Promote and adhere to health and safety policies and procedures, ensuring a safe working environment for all employees. Promptly raise any health and safety concerns to the appropriate department. Additional Responsibilities: Renegotiate utilities contracts and manage office-related vendor relationships to optimize cost-efficiency. Collaborate with finance and procurement teams to identify cost-saving opportunities and implement strategies to reduce office-related expenses. Keep abreast of relevant laws and regulations pertaining to office management and ensure compliance. Qualifications: Proven experience in office administration. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Familiarity with health and safety regulations. Proficiency in using office software and equipment. Ability to negotiate and manage vendor contracts. Strong attention to detail and problem-solving skills. Flexibility and adaptability in a fast-paced work environment. Working Conditions: This position may require working in outdoor or indoor environments, with exposure to noise, dust, and varying weather conditions. The job may involve shift work, weekend shifts, or on-call availability depending on operational needs. Personal protective equipment (PPE) may be required at times. What we can offer you: An impactful company improving the sustainability of critical materials production. The opportunities of a young and fast-growing company. Your success is our success! Opportunities for growth. A dynamic work environment that's focused on learning with accelerated career paths

Requirements Qualifications: • Bachelors Degree Required • Presents clean and professional appearance. • Demonstrates strong professional boundaries and a trauma-informed approach to care for children in need. • Must have effective written and verbal communication skills. • Must have a valid Arizona driver's license, • Clean Driving Record • Level one fingerprint clearance as required by the Arizona Department of Child Safety • Physical examination. • Maintain current First Aid/ CPR. • Must meet all agency's contractor and licensing agent requirements for agency personnel. • Must be able to work and foster a culturally diverse environment. Continued employment contingent upon satisfactory supervisor's evaluation, meeting continuing education requirements, and maintaining a satisfactory driving record. Salary Description 55,000.00

PAY GRADE: G FLSA STATUS: Non-Exempt This is the first level of the administrative support series. This class requires knowledge of basic clerical functions, data input, and customer service principles. Incumbents are responsible for filing, faxing, copying, directing phone and walk-in customers, performing basic data entry, and distributing mail. DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.) Provides customer service by responding to requests for information from parents, students, staff, and/or the general public; and communicates District policies and procedures. Enters a variety of information into databases, spreadsheets, and/or other related computer-based programs. Files a variety of information related to activities in assigned area of responsibility. Performs a variety of routine clerical duties, including: filing, faxing, making copies, answering and transferring phone calls, and/or, performing other related activities. Opens, date stamps, and distributes incoming mail; and processes outgoing mail. Compiles routine, standardized reports from applicable database(s) and/or records; distributes reports to appropriate individuals. Prepares a variety of routine correspondence and/or form letters. Performs other duties of a similar nature or level. EDUCATION AND EXPERIENCE: (positions in this class typically require): High School Diploma, or G.E.D, and one year general office or basic customer service experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING REQUIREMENTS: (positions in this class typically require): Licensing Requirements: · None Required. KNOWLEDGE: (position requirements at entry): Knowledge of: · Customer service principles; · Filing principles and practices; · Basic computer operations; · Modern office practices. SKILLS: (position requirements at entry): Skill in: · Providing customer service; · Operating a computer and related software applications; · Filing; · Keyboarding; · Operating modern office equipment; · Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. PHYSICAL REQUIREMENTS: Positions in this class typically require: reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing and repetitive motions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. The use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. Return To Work Retirees will have an hourly rate approximately 9% lower than listed below without falling below minimum wage.

**_Join Arizona's largest, most prominent not-for-profit hospice, serving the valley since 1977._** Hospice of the Valley is a national leader in hospice care and has been serving the Phoenix metropolitan area since 1977. A mission-driven, not-for-profit organization, Hospice of the Valley employs compassionate, skilled professionals who are committed to excellence, enjoy teamwork, and contribute daily to our mission and culture of caring. Team members experience a friendly, supportive atmosphere, leadership support, autonomy, flexibility, and the privilege of doing meaningful, rewarding work. **Benefits:** + Supportive work environment with a culture of caring for patients and one another. + Competitive wages and excellent benefit program. + Generous Paid Time Off. + Flexible schedules for work/life balance. **Position Profile** This role performs various administrative duties to support HOV's clinical operations, including, but not limited to, the processing of pharmaceutical override approvals, Part D claims, requests for new/updated facility contracts, respite requests, acquiring credentialing for insurance plans, processing requests for donated funds and other patient-focused donations. This position also provides general administrative support, including scheduling meetings, taking meeting minutes, compiling information, and providing general clerical support. **Responsibilities** + Processes pharmaceutical override approvals by clinical pharmacists and/or members of the Prior Auth group. + Processes requests for new and updated contracts with facilities. + Coordinates with Senior Vice President of Clinical Operations to process Part D claims. + Processes requests for donated funds/requests and processes requests for donated cemetery plots. + Provides general administrative support. + Serve as backup to Physician Administrative Coordinator with the electronic death certificate system. + Processes Annual Insurance Renewal. + Maintains and enhances professional skills. + Adheres to high standards of personal and professional conduct. **Minimum Qualifications** + Minimum 3 -5 years of increasingly responsible administrative support experience. + Working knowledge of multi-line phone systems. + Excellent verbal and written communication skills. Ability to communicate with tact and diplomacy. Strong human relations skills to interact with others in a pleasant, cooperative, and effective manner. + Ability to use initiative and independent judgment. + Excellent organizational, analytical and critical thinking/problem-solving skills. + Skilled in organizing and prioritizing work and manage multiple tasks and assignments. + Ability to manage time well, meet deadlines and perform with attention to detail, speed, accuracy and follow-through with minimal supervision. + Ability to deal with confidential information in a professional manner. + Proficient computer skills. Hospice of the Valley is an equal employment opportunity employer. EOE/M/F/D/V

Base Compensation: Starts: $17.00 Respond to Vendor Calls, fill in as back-up, greet and assist guests Answer phones, return voice mail messages and direct calls Respond to emails, schedule, and prepare office meetings, and assist with training. Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients Follow up on client calls Back-up as needed for DSP Other projects as assigned by the manager

OPEN UNTIL FILLED Job Type: Classified Salary Grade: 6 Pay Range Hiring Range: $20.83 - $24.47 Per Hour Pay Range: $20.83 - $28.11 Per Hour Range Explanation: * Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. * Pay Range is the entire compensation range for the position. The first review of applications will be on 11/07/2025. Pima County Office of Emergency Management has an opening for an Administrative Specialist I to join our team. This grant-funded position assists with daily office operations, purchasing, budgeting, grant coordination, recordkeeping, and communication with internal and external partners. The role requires strong organizational, communication, and problem-solving skills, with the ability to work effectively during routine operations and emergency activations. Willingness to work extended or unpredictable hours during emergency or disaster response operations as needed is a must in this role. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. * Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions; * Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff; * Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues; * Coordinates, schedules and organizes unit, program, or departmental calendars and meetings; * Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers; * Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports; * Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers; * Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval; * Compiles and summarizes statistical and operational data, and prepares periodic and special reports; * Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities; * Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created; * Establishes and maintains specialized reference files and reference materials. Minimum Qualifications: Associate's Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County as an Administrative Assistant III or closely-related professional administrative classification. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): * Experience with verbal and written communication, including preparing accurate and professional correspondence, reports, and documentation. * Experience establishing and maintaining working relationships with staff, partner agencies, and the public. * Experience performing a wide range of administrative duties, including phone and visitor management, scheduling, and office coordination. * Experience supporting or coordinating accounting, payroll, personnel, purchasing, or similar internal administrative functions. * Experience organizing and managing calendars, meetings, training sessions, and community events. * Experience preparing agendas, meeting minutes, and maintaining records or databases. * Experience analyzing data, developing reports, and monitoring programs or project activities. * Experience with/knowledge of County policies, procedures, and compliance requirements, or experience in a government or public service environment. * Experience in Microsoft Office Suite, including Excel, Word, Outlook, and Teams. * Experience working independently, prioritize multiple tasks, and adapt to changing priorities in a fast-paced environment. * Experience working effectively in a fast-paced setting to meet short deadlines. * Experience supervising or providing direction to administrative support staff or volunteers. * Experience representing a department or organization at meetings, conferences, or community events. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record. Some positions may require certification as a Notary Public by the State of Arizona at the time of appointment or prior to completion of initial/promotional probation. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by the position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Responsibilities Are you a highly organized, intuitive, and dependable professional who thrives in a fast-paced environment where no two days are the same? Do you take pride in being the steady hand behind a successful executive, balancing both professional priorities and personal responsibilities with discretion, initiative, and grace? We are looking for an experienced Executive & Personal Assistant to support a busy CEO who manages a demanding schedule involving travel, philanthropic leadership, and family commitments. In this pivotal role, you'll manage everything from calendar coordination and financial reporting to domestic and international travel arrangements and personal task management. You will also support the CEO and his wife in their ongoing service to Catholic charities and nonprofit boards. If you are detail-driven, solutions-focused, and comfortable operating with a high degree of confidentiality, we invite you to apply. Key Job Duties Prepare and deliver daily reports summarizing completed activities and upcoming tasks Actively manage the CEO's calendar and proactively resolve scheduling conflicts or present options to facilitate decision-making Provide support for the CEO's personal finances including donations, bill payments, check deposits at the local bank, errands, and phone communications Perform all administrative duties necessary to maintain the CEO and Executive Assistant office environment Work annually with accountants and investment entities to gather tax preparation materials and assist with information required for audits Arrange complex domestic and international travel for both personal and business purposes, including 3 to 5 international and 20 domestic trips annually Maintain familiarity with travel policies and vendor relationships, including use of AMEX Centurion services for premium travel coordination Job Duties Screen calls and respond to letters and emails on the CEO's behalf Coordinate conference calls, Teams meetings, and Executive Leadership Team meetings Prepare monthly personal expenses and revenue reports, travel reports, and related financial summaries Maintain files for correspondence, records, and personal matters, ensuring all confidential documents are handled with discretion Assist with reconciliation of corporate and personal credit card statements and monitor charges for accuracy and alignment with budgets Qualifications / Education Must be highly motivated, detail-oriented, and comfortable stepping outside defined job responsibilities as needed Team player with a collaborative spirit and willingness to assist across various levels of the organization Professional appearance and demeanor required Must have reliable personal transportation and a valid driver's license Availability to support the CEO and his wife with occasional evening or weekend communications or responsibilities Bachelor's degree preferred, or equivalent combination of education and relevant experience Skills Discreet and trustworthy with sound judgment in handling sensitive and confidential matters Proficient in Microsoft Word, Excel, Outlook, and PowerPoint Exceptional written and verbal communication skills, including notetaking and follow-up Strong problem-solving and prioritization abilities in dynamic environments Calm and composed under pressure with a high degree of emotional intelligence Able to work independently while managing multiple priorities efficiently Strong organizational and time management skills Able to evaluate processes and recommend improvements or alternative solutions Strong interpersonal skills and ability to maintain cooperative working relationships across internal teams and with external business associates Insight Investments, Corp. is an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, veteran status, or any other protected classification. Division Insight Investments Not ready to apply? Connect with us for general consideration and updates on future opportunities.