Administrative Associate Jobs in Artondale, WA

Summer Quarter 2025 July 7, 2025 TITLE: Betty Bowen Award Intern DEPARTMENT/LOCATION: Curatorial Department, SAM Downtown DEPARTMENT STAFF MENTORS: Curatorial Division Coordinator and Associate Curator for Modern & Contemporary Art FLSA Status: Temporary, Non-Exempt Compensation: $20.77 per hour Benefits: TemporarySAM Staff have access to an onsite fitness facility and SAM's museum library, can access a no-cost Employee Assistance Program resource, enjoy a 20% discount at the SAM Museum Shop and a 10% discount at SAM's MARKET cafe, receive 2 SAM guest passes per quarter worked, can access 8 Home Free Guarantee cab rides home per year, and accrue paid sick leave at a rate of .0385 per hour worked. SAM Interns are also eligible for a Tier III membership to the American Alliance of Museums, access to member rates for ticketed events at SAM, and access to a subsidized ORCA card. Overview The Betty Bowen Award Intern assists with the planning, organization, and implementation of the annual Betty Bowen Award, an award granted to outstanding visual artists currently living and working in the Pacific Northwest. The Betty Bowen Intern will assist with the organization and administration of the Betty Bowen Award, now in its 48th year. The intern will coordinate and attend committee meetings, promote the call for entries, organize artist applications, correspond with artists about the award, manage communication with the Committee, and produce press releases and mailings related to the award. This internship position reports to the Curatorial Division Coordinator and the Associate Curator of Modern and Contemporary Art. The intern will also work with the Jon and Mary Shirley Curator of Modern and Contemporary Art and the Betty Bowen Committee. They will also coordinate with artists living in the Northwest and other SAM Departments. More information about the Betty Bowen Award can be found on our website at ***************************** EXPECTED TIME COMMITMENT: 15 hours per week, for 10 weeks. Schedule is flexible within Monday-Friday, 9am-5pm office hours. The intern will be expected to work extended hours, from roughly 9am-5pm, for two committee meetings in September. The dates for these meetings are not yet confirmed, but will be provided prior to an offer for this role. LEARNING OBJECTIVES Working with their supervisor, this intern will gain hands-on experience with public outreach, awards administration, and working with a philanthropic board. The intern will further develop their skills in community engagement, project management, communication, and writing. Key Responsibilities The Betty Bowen Intern will be responsible for helping to organize and administer all aspects of the Betty Bowen Award, including: Becoming familiar with the history, purpose, and application requirements of the Betty Bowen Award. Promotion and support for the call for entries to NW artists, galleries, and museums Organization of artist applications, including video submissions Communication and assistance with the award application process. Managing communication with the Committee Compiling of all meeting materials, including PowerPoints, videos, and application packets Coordination of and attendance at all committee meetings Completion of a press release following announcement of the award WE'RE LOOKING FOR Ability to take initiative, prioritize tasks, and meet deadlines with limited supervision. Demonstrated skill in project management or coordination involving multiple stakeholders Demonstrated ability to communicate tactfully and professionally with customers, staff, volunteers, artists, committee members, and other community groups Proficient in writing and editing with a professional tone Demonstrated expertise and proficiency with Microsoft Office tools (Word, Access, Excel, PowerPoint, Outlook) and the internet. Ability to ask for help and accept evaluation of your work Ability to adhere to museum policies and to support management decisions in a positive, professional manner EDUCATION Currently working towards or recent completion of an undergraduate or graduate degree in arts administration, fine art, museum studies, nonprofit management, or other related field. Competitive applicants will have a demonstrated interest in Modern and Contemporary Art and/or artists from the Pacific Northwest. WORKING CONDITIONS Exposure: Work areas are primarily inside, in a climate-controlled environment with light background noise. Work is occasionally performed at other indoor and outdoor sites. Physical Activities Required For Essential Functions Stationary Work: Approximately 80% of time is spent stationary while working at a desk. Balance of time (approximately 20%) is spent moving around the work area. Occasional extended periods of standing may be required when assisting at Museum events. Communication: Clear and effective communication with volunteers, donors, members, the public, and co-workers is necessary. Moving: The ability to move up to twenty pounds on occasion is necessary for moving files, equipment, and supplies. Must be able to regularly position self to access files. Office Work: Ability to effectively and regularly operate a computer, keyboard, and other office productivity machinery, such as copy machines and printers, and ability to inspect, prepare, and use paperwork, files, equipment, and supplies is necessary. APPLICATION PROCESS (DEADLINE FOR APPLICATION: April 18, 2025, 5pm PST) Applications are only accepted via the online form at ********************************************** Application materials in PDF format may also be sent to ********************************. Each application should include: Application Form (completed online) A Cover Letter that describes: Your previous experience and how it relates to the duties of this role Your approach to project management, organization, and coordination between multiple stakeholders Your communication style and how you have applied interpersonal skill in a professional setting What you hope to gain from this experience and how might it enhance your education and career plans Resume, which describes experience you believe is relevant to this internship and your professional goals. This may include professional experience, volunteer work, extracurricular activities, community service, and academic projects. One or More Professional References or Letters of Recommendation, ideally from teachers, supervisors, or mentors. Reference information may be emailed directly to ********************************, with the applicant name noted in the Subject line For additional information or to request reasonable accommodations for the application or interview process, please contact Human Resources at ************** or ***********************. Celebrating difference. At Seattle Art Museum, our members, visitors, and local community come from all walks of life, and so do our employees, volunteers, and interns. The plurality of our identities and experiences strengthens our mission: connecting art to life. Our mission and vision call us to be responsive to a multitude of cultural contexts and lived experiences, and as such, our Strategic Plan directly addresses the role art plays in empowering and elevating social justice movements, and promoting structural change to further equity in our society. SAM is particularly dedicated to racial equity in the workplace, because we know that people of color are the most impacted when it comes to both historical and present inequities. We know that equity is not a single fixed destination, it's ongoing reckoning. As SAM continually strives to be a more inclusive and equitable workplace, we are particularly interested in engaging with those who have been historically underrepresented in the museum field. We are dedicated to building a diverse workplace, and a sense of belonging for each and every employee, because we know our organization is at its best when we celebrate difference. SAM is an equal opportunity employer. We are an equal opportunity employer, and consider qualified applicants for employment without regard to race, color, creed, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, sensory, physical, or mental disability, genetic information, military or veteran status, gender identity or expression, sexual orientation, citizenship or immigration status, or other applicable legally protected characteristic. If you need assistance applying for a role due to a disability or additional need, please let us know at ***********************. The Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of the role. If you need an accommodation during the application or interview process, please contact ***********************. For candidates, we ask that, if possible, you wait until you're invited to a screen, online technical assessment or interview before requesting an accommodation. We encourage you to apply. We are dedicated to building a diverse workplace, and a sense of belonging for each and every employee, because we know our organization is at its best when we include, celebrate and embrace difference. We encourage you to submit an application, even if your experience doesn't feel like a 100% match with the position. We know applying for a job can be intimidating, and research tells us that womxn and folks of color are less likely to apply if they don't see themselves meeting or exceeding every single qualification listed. We encourage you to apply, even if you feel unsure about whether you meet every requirement in this job post. You could very well be a great fit for this role or others. Requirements for employment. In order to be employed by the Seattle Art Museum, you must reside in the state of Washington. Employment at SAM is contingent upon successful clearing and maintenance of clearance in both a federal and state criminal background check. Want to learn more? If you haven't already, check out our Careers page for more on working at SAM. Though we'd love to be able to reply to every question that crosses our desk, due to the high volume of applications we receive, our HR team is unfortunately unable to offer a response to inquiries requesting search status updates, inquiries about hiring timeline, or requests to be put in touch with directly with the Hiring Team. If your experiences and capabilities are well suited to an open role, our Recruiter or the Hiring Manager will reach out directly to schedule an interview. Thanks for your understanding! Powered by JazzHR XIWydewIhx

Performs a variety of complex administrative functions for all levels of management including external business partners. Manages complex calendar for Senior Partner Director for large (350+) organization, schedule(s) meetings, coordinates travel arrangements and processes business expenses. Manages team headcount, PCN updates, recruiting tracking and requisition submissions. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.

As the manager of Admin and Office Management, you will oversee the comprehensive administrative function of our company on a global scale. Your primary responsibilities will include providing administration support to our executives and employees, managing a global team of admins and receptionists to ensure the efficient operation of our offices and facilities around the globe, on a consistent basis, establishing global standard quality and company image. You will play a crucial role in maintaining an organized, welcoming, and hospitable work environment, and ensuring our executives and senior leaders receive top-tier support and seamless daily operations. You will lead the planning and execution of our global and regional events. As part of your management responsibilities, you should also be looking for opportunities to streamline and enhance our current process and further develop the admin function, including guideline and procedure. Responsibilities include but are not limited to: Team Management: Lead and manage our global team of administrative assistants, receptionists, and other members and contractors as needed. Ensure admins provide consistent and effective support to all levels of employees across offices. Ability to manage office staff to oversee day-to-day office operations ensuring a clean, organized, and welcoming environment. Foster a collaborative and supportive team environment. Oversee the recruitment, training, and performance evaluation of team members. Office Management: Provide travel support, and event management/ logistics for executives and employees. Plan and manage logistics of company-wide events and corporate meetings regionally as well as on a global scale. Monitor office expenditures and oversee the daily operations of the office, ensuring the office environment is conducive to productivity and innovation. Manage vendor and service provider relationships, including contract and price negotiations. Identify and implement opportunities for process and office management improvements. Establish policies for existing processes, for example, company car policy, corporate apartment management etc. Handle confidential information with discretion and professionalism. Facility Coordination: Coordinate with Facility Department to manage all office facilities globally, including space planning, and seating arrangement etc. Manage and coordinate corporate apartments globally. Qualifications: 5+ years of experience in C-suite administrative experience assisting multiple executives in a dynamic organization. 10+ years of experience in office administration and management, on a multi-location and global scale. Experience in mentoring, coaching, and managing a global team to ensure efficient operations across all regions. Strong organizational, project management and problem-solving skills with outstanding multi-tasking abilities. Self-starter, detail-oriented, ability to work autonomously, prioritize tasks, optimize time commitments, and exercise sound judgement. Effective communication skills, both written and verbal. Service-oriented and not above rolling up your sleeves to solve problems across the company. Resilient, thrive in a fast-paced environment, and enjoy supporting a rapidly growing & changing organization. Team player, and a natural relationship builder and collaborator. Ability to travel occasionally for meetings and events. Ability to work with a high degree of professionalism when representing the company. Hospitality experience preferred.

AutoScale Ventures is seeking a motivated Business Administrator to work closely with our CEO out of our office in Bellevue, WA, joining a global team of around 60+ people spread across the United States, Canada, the Philippines, India, Pakistan, and China, to work on a few ambitious ventures around leveraging the power of comprehensive, well-organized datasets to promote a more fair and transparent world. Work Setup: Location: On-site in Bellevue, WA Core Hours: Mon-Fri 9:30am - 4:30pm Additional Hours on Weekends / Holidays: 1-4 hours/day as needed Responsibilities: Operations: Organize and complete administrative tasks related to business operations including mails, vendor management, contracts, compliance, etc. Coordinate and communicate with clients, vendors, partners, and relevant stakeholders. Maintain detailed documentation and create structured workflows for operational efficiency. Analyze business needs and propose initiatives and process improvements to drive efficiency and growth. Make independent, high-level decisions to ensure smooth day-to-day business operations, balancing priorities effectively. Project Management: Manage cross-functional projects from conception to execution, ensuring deliverables are met on time and within scope. Undertake special projects & tasks (big + small) to help our businesses grow & improve. Develop strong and deep relationships with employees (past, present, and future), fostering a collaborative and efficient work environment. Assist in talent acquisition and onboarding processes to build and strengthen the team. Qualifications & Skills: At least 2-3 years of experience supporting C-suite executives working in a tech or startup environment. Strong background in project management, administrative operations, and strategic planning. Experience managing complex schedules, workflows, and high-priority tasks in a fast-paced environment. Ability to assess challenges quickly, propose actionable solutions, and make independent high-level decisions. Strong problem-solving skills and adaptability to shifting business needs. Proven ability to manage multiple projects simultaneously while meeting deadlines. Exceptional attention to detail and ability to maintain accuracy in high-pressure situations. Ability to communicate effectively with internal teams, external partners, and senior executives. Professionalism in handling sensitive and confidential information. Strong experience with business tools such as Google Workspace, ClickUp or similar project management tools. Ability to quickly learn and adapt to new technologies and systems. l High levels of initiative, self-motivation, and adaptability to evolving business needs. Programming experience is a plus but not required! Company Values: Be Transparent: Can you admit what you don't know and be open about bad news as it happens? Honor Our Commitments: Can you be selective in what you undertake and disciplined in your delivery? Go Deep: Do you have the curiosity for gaining a deep understanding of each aspect of the projects you take on? Never Stop Improving: Do you have the initiative to drive longer-term improvements with every task you take on? Compensation and Benefits: Base Salary: $60,000 annually Profit Sharing Medical and Dental Insurance 401(k) Matching Paid Time Off: 12 days annually Paid Holidays

About Us: EcoFlow was born out of the dream of a group of battery engineers in 2017. Amid the global transition towards renewable energy, we lead the way forward with industry-leading portable power products, solar technology, and smart home energy solutions. EcoFlow Europe is now actively participating in the innovation of residential energy storage and use technology, bringing Smart, Flexible and Reliable residential power solutions to thousands of homes. Our Vision: Our vision is to power a new world. It's a call to the future - an aspirational, technology-driven, eco-friendly future shared by everyone. Our Mission: Our mission from day one is to provide smart and eco-friendly energy solutions for individuals, families, and society at large. We are, were, and will continue to be a reliable and trusted energy companion for users around the world. Your career with us: At EcoFlow, we are all innovators with a diverse set of backgrounds, skill sets, interests and needs, united in the mission to Power a New World. At EcoFlow, you will Find reliable peers, savvy mentors and see new career perspectives; Meet new challenges, solution possibilities and chances to show yourself; See wider, grow faster and to be outstanding. We're now looking for a middle level Regional Office Administrative Specialist. This position is a full-time, onsite, with 30% travel frequency position. Responsibilities: Tailored Administrative Services: Provide customized administrative support tailored to the unique needs of EcoFlow US offices. This includes overseeing space management, ensuring safety and compliance with environmental and engineering standards, managing office services, and coordinating travel arrangements to ensure seamless business operations. Employee Benefit Policies: Develop and implement employee benefit programs that cater to regional differences (includes health, lifestyle, and cultural benefits), and ensure these policies will reflect EcoFlow company values and aim to boost employee engagement and satisfaction. Team-Building and Employee Events: Plan and organize team-building activities and corporate events that are adapted to local conditions and cultural contexts. Headquarters-Regional Office Liaison: Act as the primary communication conduit between headquarters and regional offices. Ensure the effective implementation of headquarters' policies and drive initiatives to optimize office processes, improving efficiency and overa ll quality of operations. Financial Management Support: Assist with various financial tasks including processing expense reimbursements, managing invoices, reconciling accounts, overseeing fixed asset management, and handling business card reconciliation. Business Event Coordination: Coordinate and arrange logistics for trade shows, meetings, and events. Manage travel itineraries and ensure all event-related arrangements align with organizational objectives. Qualification: Bachelor's degree in administration or a related field is preferred; Comfort in multitasking and handling multiple requests from different individuals and departments; Excellence in both Mandarin and English, can use as working language; Ability to work under pressure with efficiency; Strong communication skills and self-motivated; Highly organized and capable of creating organizational systems. What we offer: Competitive salary package; Travel allowance according to company policy; A positive and warm team with transparent information transferring; Clear career development path. Why EcoFlow: "EcoFlow is among a number of tech startups that have a particular strength that can make them competitive on the global stage." ----Bloomberg "The EcoFlow BLADE represents a new generation of mowers that dispense with the need for an electronic fence." ----The Wall Street Journal "The product was impressively well designed back then and the company's products have only gotten better." ----Forbes We are looking forward for your joining! Website: ************************ Social Media: Facebook | Twitter | Instagram | YouTube

2025 Construction Administrative Assistant Target Responsibilities and Competencies: Customer Service • Manage all incoming communications via email, phone, and in-person visitors • Intake all client details and site information • Track all contact information and communication notes in Salesforce Target Responsibilities and Competencies: Administration Support • Maintain an organized office calendar and schedule meetings and appointments as needed • Perform errands (e.g. post office) and office housekeeping • Process and log accounting related items such as invoices, payments, receipts, etc. • File, organize, and maintain hard and soft copies of company documents • Demonstrate proficiency in Word, Excel, Microsoft Suite, Microsoft Teams, Gmail, Google Drive/Docs, Google Calendar, iCloud, Zoom, and more. Target Responsibilities and Competencies: Installation and Project Coordination · Research jurisdiction and utility application, permitting, and installation requirements · Schedule site visits, installations, and inspections with clients and utilities · Fill out and submit applications and pay fees to pull permits and interconnection agreements · Merge installation documents into site packages for field team · Permitting, AHJ and Utility correspondence Minimum Qualifications • Excellent communication, writing and customer service skills • Excellent computer competency and high WPM •College-level education or equivalent Desired Qualifications • 2+ years of Administrative experience • 2+ of Project Management or Coordination experience • Solar or Construction industry experience Work week: Full time Location: Office Rate of pay: $23.00-$33.00 / hour Based on experience

: Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next. Ascendion | Engineering to elevate life We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us: Build the coolest tech for world's leading brands Solve complex problems - and learn new skills Experience the power of transforming digital engineering for Fortune 500 clients Master your craft with leading training programs and hands-on experience Experience a community of change makers! Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion. About the Role: Purpose of the Team: This is the Data Center Operations team. The purpose of this team is to provide administrative/onboarding support. Key projects: This role will contribute to provide standard admin tasks, ad hoc tasks, and potentially assistance with an offsite. Standard tasks to include calendaring, heavy onboarding, tracking, managing urgent requests, dataentry, packing equipment, etc. Typical task breakdown and operating rhythm: The role will consist of 25% inbox support, 25% team support, 25% onboarding management, 25 % data management (excel and power apps) Top 3 Hard Skills Required + Years of Experience: Minimum 2+ years experience with excel; create basic formulas, move cells, create new sheets within the document and color code things with a formula Minimum 2+years experience with data analytics (strongly prefer power BI experience) Minimum 2+years experience with analytical/problem solving skills. Need to be an independent thinker and can understand how to do things without being told, understand time management, and has urgency. Salary Range: $ 62,000 - 68,000 Annually - Factors that may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [09-10 days/hours of paid time off] Want to change the world? Let us know. Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let's talk!

eWaste Pro is a leading provider of e-waste management solutions dedicated to responsible electronic waste disposal. The company sets up convenient drop-off locations, organizes e-waste collection events, and partners with local organizations to raise awareness on proper e-waste disposal. At eWaste Pro, the focus is on making e-waste recycling easy, accessible, and environmentally friendly for everyone. Role Description This is a full-time on-site Administrative Assistant role located in Gig Harbor, WA. The Administrative Assistant will be responsible for providing administrative support, handling phone etiquette, communication tasks, executive administrative assistance, and utilizing clerical skills in day-to-day operations. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Excellent organizational and time management abilities Attention to detail and accuracy Knowledge of office management systems and procedures Ability to multitask and prioritize daily workload

Actively Hiring: Administrative Assistant - Redmond, WA | Technology Client 🚀 Are you an organized, detail-oriented professional with a passion for supporting high-performing teams? Do you have experience working with top-tier tech companies and thrive in a fast-paced environment? If so, we want to hear from you! 🔹 Location: Redmond, WA (Hybrid) 🔹 Position: Administrative Assistant About the Role: We are seeking a highly motivated Administrative Assistant to support our dynamic team in Redmond, WA. The ideal candidate has prior experience working with tech giants, strong organizational skills, and the ability to handle multiple tasks efficiently. You will play a critical role in keeping operations running smoothly, providing administrative support, and ensuring seamless coordination across teams. Key Responsibilities: ✅ Calendar Management - Efficiently coordinate and manage complex schedules, meetings, and events ✅ Travel & Expense Coordination - Handle travel arrangements, expense reports, and reimbursements ✅ Meeting Support - Organize meetings, prepare agendas, take minutes, and follow up on action items ✅ Communication & Correspondence - Act as a point of contact for internal and external stakeholders ✅ Office Management - Assist with supplies, logistics, and workspace organization ✅ Document & Data Management - Maintain records, update databases, and generate reports as needed ✅ Event Planning - Support team events, offsites, and executive meetings ✅ Project Coordination - Assist in managing administrative tasks for ongoing projects What We're Looking For: 🔹 Experience: 2+ years of administrative experience, preferably in a leading tech company 🔹 Tech-Savvy: Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools (Teams, SharePoint) 🔹 Excellent Communication: Strong verbal and written skills to engage with senior executives and cross-functional teams 🔹 Detail-Oriented: Ability to prioritize tasks, multitask, and maintain accuracy in a fast-paced environment 🔹 Problem-Solver: Proactive mindset with the ability to anticipate needs and resolve issues efficiently 🔹 Confidentiality: High level of professionalism and discretion in handling sensitive information Why Join Us? ✨ Work with a cutting-edge technology client in an innovative environment ✨ Be part of a dynamic team that values collaboration and impact ✨ Competitive compensation and career growth opportunities 📩 Interested? Apply today!! Send your resume to ****************** Know someone who would be a great fit? #Hiring #AdministrativeAssistant #TechJobs #RedmondWA #CareerOpportunity

•Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guest. •Assist logistics such as escorting vendors, daily catering, mail distribution, office/team events. •Maintain filing system, both electronic and physical (filling & scanning). •Maintain overall office appearance and functionality by interfacing with various vendors and building engineers. • Assist with meeting coordination to include, scheduling, inviting, arranging follow up for various vendor meeting (catering, janitorial, maintenance). • Monitor equipment such as printer, coffee, water and ice machines, refrigerators, beverage coolers.

24Seven is currently partnering with one of our large eCommerce clients who is searching for an Administrative Assistant to join their team for an exciting new contract! If you are a recent graduate looking for a career in fashion, this could be a great opportunity for you! Contract Details: Starts ASAP 20hrs/week Hybrid to Seattle Pay $18/hr Responsibilities: Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. Does this sound like something you would be interested in? If so, please apply today as we are conducting interviews ASAP!

We are seeking a professional and customer-focused Office Services Administrator to join our team in Bellevue, WA. This role will be the first point of contact for guests, ensuring a welcoming and professional environment at the front desk while also managing various office services functions. The ideal candidate will have a strong attention to detail, excellent organizational skills, and a proactive approach to administrative support. Key Responsibilities: Front Desk & Guest Services Serve as the primary front desk representative, welcoming all visitors and ensuring a positive first impression. Manage phone lines in coordination with other offices, handling inquiries and directing calls as needed. Provide a high level of customer service to both internal employees and external visitors. Office Services & Facilities Management Oversee and maintain the organization and upkeep of conference rooms, pantries, convenience areas, and common office spaces. Handle copy, print, scan, and mail requests efficiently and accurately. Manage office supply inventory and coordinate replenishment as needed. Ensure office equipment is maintained and in working condition, coordinating service requests when necessary. Administrative & Operational Support Assist with administrative tasks such as processing expenses, coordinating catering, and supporting special projects. Maintain accurate records and manage volume capture for reporting and operational efficiency. Update and manage the Site Operations Manual, ensuring compliance with company policies and procedures. Keep communication boards, binders, and checklists up to date to streamline workflow. Support cross-training initiatives to enhance team collaboration and skill development. Client Relations & Service Excellence Foster strong client relationships through scheduled and ad hoc operational meetings. Respond promptly to requests, inquiries, and issue resolution to ensure 100% client satisfaction. Promote and uphold industry standards, best practices, and company policies in all service areas. Work closely with the Portland office to ensure seamless operations and consistency across locations. Qualifications & Skills: 2+ years of experience in office administration, office services, or a related role. Strong interpersonal and communication skills with a customer-first mindset. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment. Ability to multitask and manage priorities in a fast-paced environment. Highly organized, detail-oriented, and proactive in problem-solving. Ability to foster a positive and cooperative work environment, maximizing productivity and team morale. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We're looking for someone who can also bring their creativity and organizational skills to the table. You'll have the opportunity to manage our social media presence, assist with exciting project management tasks, and create eye-catching designs using Canva. If you love variety in your work and enjoy a dynamic, fun environment, this role is perfect for you! Description The Branch Administrative Assistant III plays an important role in the organization by performing a number of tasks related to the branch's administrative functions. The role is primarily responsible, under intermittent to low supervision, for performing full administrative duties in support of the branch office by providing customer service, conducting research, preparing reports, handling information requests, ordering supplies, and performing clerical functions such as preparing correspondence, copying, filing, faxing, and scheduling meetings. Able to travel for work. Top Skills Details Social media,Digital marketing,Social media marketing,video editing,photo editing software,marketing strategy,typing,microsoft office,event planning,administrative skills,ordering,schedule planning,communication and people skills Additional Skills & Qualifications - Marketing experience, editing, PowerPoint, social media, Canva experience, photo/video editing experience - Event Planning experience - Scheduling, ordering, admin tasks - High school diploma or equivalent preferred, along with a minimum of four years experience in an administrative assistant related role(s). Experience Level Entry Level Pay and Benefits The pay range for this position is $28.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Maple Valley,WA. Application Deadline This position is anticipated to close on Apr 14, 2025. About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Required Skills & Experience High school diploma or equivalent Proven experience as a Receptionist, Front Desk Representative, or similar role. Strong Microsoft Office skills (including MS Word, PowerPoint, and Excel) Strong Zoom skills Ability to handle sensitive information with confidentiality Experience working and communicating with vendors and facilities (HVAC, plumbing, etc.) Nice to Have Skills & Experience Bachelor's degree Experience working at any of these type of industries: Property management, parking, hospitality Familiarity with Asana, Slack, Google Calendar and Expensify Manage conference room calendars including scheduling appointments, confirming meetings, spotting/clearing up calendar related discrepancies, coordinating with professionals from other companies Experience in project management of office location moves or build out Warehouse experience Job Description Insight Global is seeking an Office/Workplace Coordinator in support of one of our clients in the Seattle, WA area. This individual will be the face of the office for employees and guests, while also maintain a welcoming, safe and secure working environment. Additional responsibilities include but aren't limited to: Communicate with the whole team for any requests regarding the office Carry out offices processes, policies and all daily office-related operations Monitoring and maintaining office supplies inventory (including arranging office orders and maintenance) Partner with Office Coordinators to understand and align perks, amenities and events. Ensure reception area and conference rooms are tidy and presentable Take the lead on building related tasks/issues, such as employee parking, maintenance, building/office updates and announcements Make sure kitchen and office supplies are always stocked Receive deliveries; sort and distribute incoming mail Coordinate office lunches Manage conference room calendars including scheduling appointments, confirming meetings, spotting/clearing up calendar related discrepancies, coordinating with professionals from other companies

We are seeking an interim candidate for a six-month appointment. This position is responsible for providing clerical and administrative support, as well as data management functions, for the Public Works Department. Responsibilities include, but are not limited to data entry, typing correspondence and forms, compiling, analyzing and generating reports, filing, responding to internal and external customer inquiries, and maintaining records. Essential Duties and Responsibilities Provides clerical and administrative support services for the Public Works Department for the City. Researches, composes and prepares correspondence, documents, reports, forms and contracts and checks for accuracy, grammar, and content. Maintains and updates departmental files and records, files information and materials, and ensures compliance with rules and regulations relative to the retention and destruction of files/records. Answers routine inquires, records complaints, resolves routine issues or routes non-routine concerns to appropriate location. Assists employees and the public, responding to inquiries in a timely and professional manner. Responsible for receiving, reviewing for completeness, and coordinating the overall review process associated with Special Event applications. Duties shall include reviewing comments from various departments and preparing written correspondence, including the final permit, for review by the Department Director and City Manager. Coordinates projects with other City departments, divisions, and agencies as necessary. Performs data collection, entry and tracking for various departmental activities. Performs general clerical duties including distributing mail; assembling file documents; copying; monitoring inventory, stocking, and ordering office supplies. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Qualifications/Requirements EDUCATION and/or EXPERIENCE: High School Graduate or have a GED; have taken business or other related courses and have two years increasingly responsible administrative support and/or secretarial experience; or an equivalent combination of experience, education, and training that would provide the level of knowledge and ability required for the position. Experience in Microsoft Office suites, database management, and experience with web site design and maintenance highly desirable. LANGUAGE SKILLS: Ability to compose correspondence, meeting minutes, and other official materials while effectively employing principles of good correspondence. Strong verbal communications are essential to the position. Have skill in communicating and presenting a positive, professional image of City services. MATHEMATICAL SKILLS: Ability to complete accurate mathematical calculations as may be required for the position. REASONING ABILITY: Ability to work within established guidelines with little direct supervision; ability to perform a variety of tasks at the same time; and ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. CERTIFICATES, LICENSES, REGISTRATIONS: Have or have the ability to obtain, a valid Washington State Motor Vehicle Operator's license and a Certificate of Appointment as a Notary Public within six months of employment. OTHER SKILLS and ABILITIES: Strong telephone skills are required. Ability to accurately type a minimum of 50 WPM. Ability to operate standard office machines; i.e., computer, typewriter, recorder, calculator, telephone, copy machine and fax. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this position, the employee is regularly required to walk, stand, stoop, and sit at a desk. This employee must occasionally exert or traverse up to 25 pounds. Work Environment The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job. Work is typically performed in an office environment.

Job Details Georgetown Yards - Seattle, WA Full Time $24.04 - $33.54 Hourly DayDescription Lifelong is seeking a professional, friendly, and organized Administrative Support Specialist to join our team. This role will be the first point of contact for welcoming visitors to our new Georgetown Yards location and administratively supporting its Executive Team. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple tasks simultaneously. The Administrative Support Specialist will play a key role in supporting administrative functions and creating a positive impression for everyone who enters the office. This is a full time, non-exempt, non-union position. Qualifications Essential Duties: Greet visitors at Lifelong's new Georgetown Yards administrative and kitchen/warehouse facility and connect them with the appropriate person Support projects and initiatives of Executive Team members including but not limited to scheduling meetings, making occasional travel arrangements, and tracking project timelines Attend necessary meetings with members of the Executive Team to record meeting minutes and follow-up action items as needed Prepare board-related materials and coordinate board meetings and Executive Team retreats as requested Order and manage office supplies, ensuring stock levels are maintained Coordinate with Facilities on office maintenance, repairs, and cleanliness Handle office correspondence (email, mail, phone calls) Assist with meeting preparations and presentations as requested Provide building tours on occasion Other duties as assigned Required Skills/Abilities: Proven ability to handle confidential information and sensitive situations with discretion Strong organizational and time management skills, with the ability to multitask and prioritize effectively Flexibility and adaptability in a complex, revolving environment Positive attitude, strong work ethic, and ability to work under pressure High level of attention to detail and accuracy Self-motivated, takes initiatives, quickly assess issues, and presents solutions Open to feedback and willingness to learn Education and Experience: Bachelor's degree or equivalent work experience Minimum of five years of experience in administrative support Work Environment: This role is an on-site position All staff are currently required to provide proof of full COVID-19 vaccination prior to hiring. The use of personal protective equipment to prevent exposure to COVID-19 may be required in the future should exposure warrant it _____________________________________________________________________________________ About Lifelong: Lifelong is a community health organization committed to removing barriers to health with relentless compassion so that no one faces illness and injustice alone. We lead with heart. Our respect for people drives our mission. For 40 years, Lifelong has fought health inequities so that everyone can have the opportunity to thrive. Our comprehensive services include food and nutrition, healthcare navigation, aging and disability support, and connection to housing and other vital resources. We are looking for passionate, dedicated people to join our talented team and make real, meaningful changes in the daily lives of those living with chronic and life-threatening illnesses in their community. Lifelong offers exceptional benefits, including paid time off, medical and dental coverage in addition to a balanced work-life integration. Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Lifelong, we are dedicated to building a diverse, equitable, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the , we encourage you to apply anyways. You may be just the right candidate for this or other roles. EEO Statement: Lifelong is committed to creating an accessible, supportive environment and experience that recognizes diversity and cultural competence as integral components of what we do. We are an Equal Employment Opportunity Employer and as such, we do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. _____________________________________________________________________________________ DISCLAIMER: INTENT AND FUNCTION OF S s are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law. Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are an integral part of a compensation system, effective performance review system, related promotion, transfer, layoff, etc. decisions. All descriptions have been reviewed to illustrate the job functions and basic duties, in addition to peripheral tasks or that could generally be considered as other duties as assigned. In no instance, however, should the duties, responsibilities and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, skills and abilities included have been determined to illustrate the minimal standards required to successfully perform the positions.

Understand the various files and file types saved in the program Dropbox folder. Rename all files using a pre-determined naming convention. Unpack folders so that there is no more than one subfolder within a main folder. Work with staff to migrate Dropbox files to a Sharepoint site. Communicate with program manager daily on progress. Experience, Qualifications, Knowledge, Skills The ideal candidate will demonstrate the following minimum qualifications: Demonstrated ability navigating the Office 365 environment (SharePoint, Teams), Microsoft Office products (Outlook, Word, Excel, PowerPoint), Dropbox, and communicating via Teams and Outlook. Work experience that demonstrates skills of attention to detail. Ability to communicate verbally and in writing to share about work progress. Location: Downtown Seattle 98104 Work Schedule: The work schedule for this role is 40 hours a week, 8:00am - 5:00pm. Pay: $24.12 per hour

Bellevue School District administrators are dedicated to upholding the District's vision, mission, and strategic goals. The Administrative Intern will collaborate closely with school and district leaders to gain meaningful, hands-on experience in the diverse responsibilities of a Principal or Program Director. This internship offers an immersive opportunity to develop skills in educational leadership, curriculum planning, program management, and student affairs, equipping candidates with essential building-level and program-level administrative expertise. COMMITMENT TO EQUITY: The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community. DUTIES AND RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.) • Support the day-to-day administrative operations of the school under the guidance of the Principal and other administrative staff. • Contribute to the development and implementation of educational programs, initiatives, and policies aimed at enhancing student achievement and school improvement. • Assist in analyzing academic data, assessment results, and student performance metrics to identify trends and areas for improvement. • Engage with students, parents, and faculty to address student concerns, facilitate conflict resolution, and support initiatives promoting a positive school culture. • Collaborate with various stakeholders, attend meetings, workshops, and professional development sessions to broaden understanding and acquire new skills in educational leadership. • Creating a school culture that promotes the ongoing improvement of learning and teaching for students and staff. • Providing for school safety. • Assist in the design and lead professional development programs that meet the needs of staff and students. • Partnering with the school community to promote student learning. • Demonstrating commitment to closing the achievement gap. • Effective communication and interpersonal skills with all constituencies. • Visible and supportive of all curricular and extra-curricular programs. REPORTING RELATIONSHIPS: • Reports directly to and is supervised by designated administrator/mentor. EDUCATION & EXPERIENCE: Required • Have at least three years of demonstrated successful teaching experience and at least one year of teacher leadership experience. • Demonstrated effective instructional leadership. • Demonstrated leadership in district and building level committees. • Demonstrated effective organizational skills. • Experience of effective relationship with students, parents, and certificated and classified personnel. • Demonstrated ability to communicate well both orally and in writing. • Traits which indicate a high moral character including honesty, empathy, and integrity. • Evaluations of employment that support the aforementioned qualities of the candidate. Preferred • Training and/or experience working with students with a variety of educational abilities, backgrounds, skills and cultures; including special needs, multiple language learners, and/or special education, and/or “at-risk”. LICENSING REQUIREMENTS (positions in this class typically require): • Possess a valid Washington state teaching certificate. KNOWLEDGE: (position requirements at entry): • Current experience, knowledge, and commitment to the needs of children; young adults and/or maturing adolescents. SKILLS: (position requirements at entry): • Provides positive, collaborative leadership to staff, students and the community. • Builds and maintains a culture that fosters collaborative relationships with students, staff and the community. • Models exemplary professionalism. • Expresses and communicates ideas clearly for different audiences in oral presentation and in written communication. • Ability to provide appropriate supervision and leadership to the instructional program. • Ability to seek relevant and current data, analyze and research complex information. • Ability to reach logical conclusions, make high quality decisions, and set priorities. • Experience responding to and engaging in a diverse multi-cultural and multi-racial community. • Experience involving others in solving problems and guiding them to accomplishment and manage conflict in a positive and professional manner. • Experience as a strong facilitator and skilled at group process; positive attitude, sense of collegiality. • Experience in leading discussions and facilitating meetings. • The most competitive candidates are able to speak a language other than English fluently. • Other criteria may be established by the selection committee. PHYSICAL REQUIREMENTS: Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions. Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. May work outdoors in inclement weather. May require physical mobility to move through a school campus, including up and down stairs and inside and outside. CONDITIONS OF EMPLOYMENT: This is a general posting for candidates who are interested in the administrator internship program. This is an unpaid internship for current employees. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. Verification of identity and United States work authorization must be completed. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by Washington State Patrol and Federal Bureau of Investigation REQUIRED ATTACHMENTS: • A statement of interest outlining your leadership goals and reasons for pursuing the internship • An updated resume and attach to application • Two letters of recommendation, including one from a current supervisor. Bellevue School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights, Racial Discrimination, and Gender Expression or Identity Discrimination: Civil Rights/Nondiscrimination Compliance Coordinator Nancy Pham, ************** or **************** Sex-based Discrimination, including Sexual Harassment: Title IX Coordinator: Jeff Lowell, ************** or ****************** Disability Discrimination: Karen Dejong, (425) ************ or ****************** Mailing address for all three: 12111 NE 1st Street, Bellevue, WA 98005.

The Seasonal Administrative Support Specialist is a temporary position that provides assistance to the property management team. This position will perform a wide variety of duties including clerical tasks, customer service, and operational duties associated with the readiness of our residential housing units. What you will do Perform duties in the support of the Community Director/Community Manager and Leasing/Resident Support Services teams. Support social events, educational classes, physical activities, and family functions for community residents. Greets residents in a friendly manner and connects them with the appropriate person to assist them. Assist in inspecting the model and vacant homes to ensure they are ready for touring prospective clients as needed. Assist with ensuring community curb appeal and maintaining the appearances of the office, amenities, model, homes, and community. Qualifications High School Diploma or GED Required Previous administrative experience Preferred Strong customer service skills. Strong communication skills: verbal, written, and interpersonal. This position requires driving for the company using either a company vehicle, rental vehicle or their personal vehicle. DL NUMBER - Driver's License, Valid and in State Upon Hire Required Compensation We are committed to offering competitive and equitable compensation. The hiring range for this position is generally between $20.24 - $23.75/hr. You must be able to pass a drug, background screen and physical abilities test/motor vehicle record check (if one is required per the position). EEO/ADA The Company and its affiliates provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. #ZRHMH