Administrative associate jobs in Bellflower, CA - 1,352 jobs

Why work for Fairmont? At Fairmont, our passion is to connect our guests to the very best of our destinations. From the beaches of Hawaii to the deserts of the United Arab Emirates to the heart of London, our hotels offer guests extraordinary places, created by combining unique architecture, expressive decor and artistry, and magnificent features. Add engaging service, and the result is an unforgettable guest experience. Job Description SUMMARY Perform day-to-day administrative functions of the Executive Office and insure an effective and efficient level of communication and coordination within the organization. Oversee common administrative functions that include correspondence, office telephone communications and responses. Establish and maintain general and specific office procedures, records, reservations, reports and logs. Coordinate the office to insure effectiveness and establish lines of communication with key managers to insure efficient flow of information. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintain a consistently professional presence in the Executive office Assist with scheduling appointments and travel, answering phones, relaying messages for the GM and Dir of Rooms Provide direct support to the General Manager and Director of Rooms, including personal matters, managing work calendar, travel accommodation and events, producing correspondence and reports, and scheduling hotel meetings Communicate and coordinate with department leaders to collect data and information to prepare reports and presentations Coordinate the visits of VIP guests, ensuring they receive the highest level of service Serve as a principal source of information for the team and organize and implement administrative systems and procedures Handle highly confidential/private matters Assist with presentations for townhall, ownership and corporate Manage Trust You, TripAdvisor, Google, etc. responses. Resolve online and in-house guest complaints when needed Assist and keep a track of the LQA and Forbes internal audits Present action plans when needed Prepare the welcome letters for guests Pick up and deliver internal mail First hand contact with ownership, asset management, corporate and residents Photocopy, distribute, and file all letter/email correspondence for complaint/compliment letters, comment cards Control the complimentary nights guest certificates Manage all guest correspondence for the Executive Office and any compensation letters from the Front Office or F&B Assist Corporate office representative and Dir of Rooms with problem resolution Maintain lobby ambassador, leadership schedule in order Assist operational departments with projects and collateral as requested by the GM or Dir of Rooms Assist with external and internal requests for preferential room rates, VIP reservations for rooms and dinning. Organize itineraries for incoming VIP's in collaboration with GM or Dir of Rooms Assist Concierge and VIP coordinator with any special guest requests or needs Order VIP amenities generated from the Executive office Maintain the office supply inventory Maintain the confidentiality of all correspondence and communication within the office Compile, take and send out the minutes for meetings that are requested As required, assist other department such as sales or PR for client relation events Be available with prior notice to have flexible working hours for morning and evening work related activities Assist the Human Resources office with administrative assistance when necessary. Perform other hotel tasks as assigned Assist with presentations for townhall, ownership and corporate Manage Trust You, TripAdvisor, Google, etc. responses. Resolve online and in house guest complaints when needed Assist and keep a track of the LQA and Forbes internal audits Present action plans when needed What is in it for you: Salary Range: USD$80,000 to USD$90,000 gross Discounted hotel rooms, food & beverage rates and spa services to employees at our sister properties around the globe Duty meal in our staff cafeteria and dry cleaning of work attire Learning programs through our Academies to promote growth and development so that you can perform at your full potential Opportunity to develop your talent and grow within your property and across the world! Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21 and WATCH Qualifications QUALIFICATIONS necessary to perform this job successfully include but are not limited to: Excellent interpersonal communicative skills and ability to deal effectively with wide range of individuals and personalities. Must be comfortable communicating with affluent persons, aggressive businesspersons, executive level staff, and in handling guest complaints while maintaining composure Excellent telephone skills, meticulous with regards to messages and funneling the caller to the right source to resolve the problem 5 years hotel experience as a minimum. Thorough working knowledge of MS Word, Excel, e-mail, and ability to research information on the internet Demonstrated organizational skills Must be discreet and able to diffuse difficult situations Ability to handle multiple tasks Competency with basic accounting functions Excellent typing and general secretarial skills Mature, professional demeanor Positive attitude Fluent in English Ability to speak Spanish preferred. Must be able to communicate clearly with colleagues and applicants via phone, face to face, and written means. Additional Information Your team and working environment: What was true in 1966 remains true to this day: The Century Plaza Hotel is part of a visionary development intent on doing what others could only imagine. Previously deemed the "Western White House," (as the only venue outside the White House to host state dinners), Century Plaza's place in history remains unshakeable. A modernized take on luxury and elevated guest experience from product to people enlivens the real wow factor. This experience begins with a new kind of workplace, one where the energy is contagious, the stories are invigorating, and the challenges present inspiring opportunities to make your mark. We provide an environment of trust, respect, and integrity. A home away from home. Where diversity and inclusion are celebrated. Privacy and personal information are protected. Through Accor's Employee Value Proposition, we ensure fair treatment and a workplace free from discrimination & harassment. Visa Requirements: Must provide proof of eligibility to be employed in the United States of America. Our commitment to Diversity & Inclusion: We are an inclusive company and our ambition is to attract, recruit and promote diverse talent. We commit to a future where diverse identities are celebrated, and equitable and inclusive practices are woven into the fabric of everything we do as an organization. Fairmont Century Plaza is an Equal Opportunity Employer EEO M/F/V/D Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities. By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit ************************** Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

Additional Location(s): N/A Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance At Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we'll help you in advancing your skills and career. Here, you'll be supported in progressing - whatever your ambitions. About the role Boston Scientific is seeking an experienced assistant to provide support to the Vice President, Commercial Excellence. This role provides high-level administrative and project management support, including meeting and calendar management, and the creation of executive presentations and communications, in addition to other administrative projects and tasks. The work will be highly confidential in nature and will cover a diverse scope of activities. As an employee supporting the Vice President of Commercial Excellence, this individual will also play a key role in supporting leadership engagements with employees and creating a supportive environment for our teams. The successful candidate will be self-motivated, highly collaborative, adaptable, have excellent interpersonal skills, and can foster professional relationships across the organization. Work Mode: At Boston Scientific, we value collaboration and synergy. This role follows a hybrid work model requiring employees to be in our local office at least three days per week. Relocation Assistance: Relocation assistance is not available for this position at this time. Visa Sponsorship: Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position at this time. Your responsibilities include: Performs administrative duties that may include, scheduling & coordinating meetings/appointments, overseeing and executing meeting logistics & schedules, scheduling conference rooms, greeting visitors, arranging travel (both domestic and international), completing expense reports, organizing major functional meetings, plus any other administrative tasks that need to be performed. Calendar & meeting management - Proactively identify and resolve scheduling conflicts and prioritize meetings to ensure efficient use and preferred allocation of executive's time. Engages frequently with individuals outside organization (customers) and/or internal individuals, both of significant importance to the company. Contacts involve planning and preparation of communications, requiring tact, persuasion, and negotiation skills. Coordinate complex domestic and international travel arrangements, including itineraries and agendas, directions, transportation, and lodging. Prepare and process expense reports. Plan and organize regular staff meetings, including agenda and materials preparation, tracking attendance, and organizing logistics. Manage a variety of meetings including invites, agenda, slide organization, and meeting minutes/action items. Maintain organizational charts for senior executives and their teams. Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines. Translates complex and/or technical, in-depth thoughts into documents (letters/memos/presentations, etc.) by researching the subject; anticipates needs for communications; makes suggestions for improvements in existing. Acts as a conduit of communication to and from Sr. Leadership. Supports onboarding for new senior-level staff Supporting engagements between the senior leaders and the broader teams on the sites, generating a welcoming and engaging site environment Working closely with the HR and communications teams on leadership messaging and engagements May be responsible for various components of initiatives to include: Developing and adhering to timetables Coordinating large meetings/events Preparing status reports, records, and documents Securing vendor estimates and purchase orders, processing invoices, ensuring vendor quality Overseeing the execution of deliverables Required Qualifications Associate's degree or equivalent experience Minimum of 5 years experience Exceptional interpersonal skills, both written and verbal Ability to maintain a high degree of confidentiality and discretion Ability to take initiative and drive projects to completion Demonstrate high levels of professionalism and customer orientation Ability to work effectively and partner with peers Exceptional administrative and organizational skills Excellent problem-solving skills Demonstrated ability to effectively utilize MS Office programs, including Teams and SharePoint Ability to work independently, multi-task, and prioritize daily workload Preferred Qualifications * Bachelor's Degree preferred * Requisition ID: 622380 Minimum Salary: $64272 Maximum Salary: $109304 The anticipated compensation listed above and the value of core and optional employee benefits offered by Boston Scientific (BSC) - see ******************************* vary based on actual location of the position and other pertinent factors considered in determining actual compensation for the role. Compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, among other relevant business or organizational needs. At BSC, it is not typical for an individual to be hired near the bottom or top of the anticipated salary range listed above. Compensation for non-exempt (hourly), non-sales roles may also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements). Compensation for exempt, non-sales roles may also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements). For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability. As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most - united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do - as a global business and as a global corporate citizen. So, choosing a career with Boston Scientific (NYSE: BSX) isn't just business, it's personal. And if you're a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you! At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class. Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company's policies or protocols change with regard to COVID-19 vaccination. Nearest Major Market: Los Angeles Job Segment: Secretary, Project Manager, Neurology, Developer, Sharepoint, Administrative, Technology, Healthcare

Office Coordinator Employment Type: Full-Time We are looking for a highly organized and proactive Office Coordinator to provide administrative support across multiple departments at our Norwalk location. This role is essential in ensuring smooth day-to-day operations and delivering exceptional service to internal teams. Key Responsibilities: Serve as the central point of contact for office coordination and administrative support Manage scheduling, meeting logistics, and departmental communications Assist with document preparation, data entry, and reporting Coordinate office supplies, vendor relationships, and facility needs Support cross-functional teams with special projects and events Maintain confidentiality and accuracy in handling sensitive information Qualifications: 2+ years of experience in office coordination or administrative support Strong organizational skills and attention to detail Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and other administrative tools Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment What We Offer: Competitive compensation and benefits package Collaborative work environment with opportunities for growth Onsite role with direct impact on multiple departments Compensation: $27 to $30 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

A leading legal team is seeking a seasoned Litigation Secretary to provide high-level support in a fast-paced, paperless environment. This role is ideal for a proactive, detail-driven professional who excels at managing complex litigation tasks, anticipating attorney needs, and ensuring seamless workflow across the practice. Key Responsibilities & Requirements: * Prepare, proofread, and revise complex litigation documents, pleadings, and correspondence with exceptional accuracy * File documents with state and federal courts, including electronic court filing systems * Manage attorney calendars, including hearings, depositions, meetings, and court deadlines * Maintain organized electronic case files and assist paralegals with records management * Handle administrative tasks such as billing, expense reports, travel arrangements, and client reporting * Minimum 5 years of litigation secretary/assistant experience with strong Microsoft Office proficiency; iManage/FileSite preferred * Strong communication skills, discretion with confidential information, and the ability to work independently in a paperless workflow Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. Job Reference: JN -012026-413051

JRN #2373 We are looking for a dynamic Executive Personal Assistant to support a Partner of a Media Management Company specializing in Film/TV, Music, Fashion, Art, and Content Creation. The ideal candidate is someone who is well-versed with prioritization, multi-tasking, calendaring, and has excellent written and verbal communication skills and has supported a busy executive with a high-volume desk. Although this role is in the entertainment industry, this position is open to individuals from any industry. Responsibilities: Booking travel, calendars, appointments, and organizing the lives of clients and principal Heavy/high-volume calendar management and scheduling Administrative tasks such as typing up memos and written correspondence Coordinating gifts and arrangements for clients Running errands for clients Collaborating with internal staff and on interdepartmental projects Schedule: 9:30-7:30PM or 10:30-8:30PM, overtime eligibility Requirements: 3-8 years of experience within a fast-paced, high intensity work environment A real, comprehensive knowledge of and passion for at least two of the following mediums: Digital + Content Creation, Film/TV, Music, Fashion, and Art Ambitious love of culture and keeping up with what's happening, reading screenplays, listening to music, and engaging in the craft and material of art and entertainment. Ability to interface with clients and vendors representing the company in a positive and professional manner. True gatekeeper skillset (for internal and external parties for the Executive). Confidentiality and savviness is key. Highly proficient in Google Workspace and Microsoft Office: InDesign, Adobe, Outlook, Excel, Word, PowerPoint, and other software inclusive of AI products. Reliable vehicle for transportation and errands Strong follow through skills Vaccinated against COVID-19 and other influenzas deemed recommended by medical professionals. Location: On site, 4x a week in West Hollywood Salary: $50k base + OT (when required) and benefits

D'Leon Consulting Engineers is seeking a Financial Administrative Assistant in Los Angeles, CA Responsibilities Assist with payroll processing, timekeeping verification, labor allocations, and coordination with payroll providers Support preparation and distribution of offer letters and employment documentation related to payroll setup Coordinate new hire payroll onboarding, including tax forms, direct deposit setup, and system access Maintain payroll, labor, and employee status records to ensure accuracy and compliance Track and maintain labor costs, overhead, and administrative expenses across projects and departments Prepare and update cost tracking logs, summaries, and basic financial reports to support management and project teams Assist with invoice review, expense report processing, and reconciliation of administrative and project-related costs Support budgeting and cost monitoring activities by maintaining accurate financial documentation Maintain organized financial, payroll, and administrative records in accordance with company policies and regulations Assist with documentation preparation for audits, compliance reviews, and internal financial reporting Track and maintain employee certifications, licenses, and required training records as they relate to compliance and billing Assist with tracking, maintenance, and renewal of small business certifications (e.g., SBE, DBE, WBE, MBE) Attend internal coordination meetings and support cross-functional financial and administrative activities Provide administrative support to management and project teams with an emphasis on financial accuracy and reporting Contribute to organizational goals through accuracy, accountability, and proactive financial administrative support Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred 2-4 years of experience in accounting support, payroll administration, or financial administrative roles Hands-on experience with payroll processing, timekeeping, or labor cost tracking Basic understanding of accounting principles, cost tracking, and financial documentation Experience supporting invoice processing, expense reconciliation, or financial reporting Strong recordkeeping skills with the ability to manage confidential financial and payroll information Proficiency with Microsoft Excel (spreadsheets, data entry, basic formulas) and Microsoft Office Suite Experience with payroll systems, accounting software, or ERP platforms preferred Highly detail-oriented with strong organizational and time management skills Effective written and verbal communication skills Ability to work across departments and support multiple stakeholders in a professional environment Ability to produce accurate and timely results while maintaining a service-oriented mindset Knowledge or experience with SBE/DBE/MWBE or other small business certification programs preferred D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge. For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles. Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more. We'd love for you to join us on our mission of providing humankind access to the galaxy beyond our planet. About the Role As an Administrative Assistant at Apex, you'll provide high-level support for company leaders, ensuring their calendar, meetings, and day-to-day workflows run smoothly. This is a fast-paced, high-visibility role that requires exceptional attention to detail, strong organizational skills, and a proactive mindset. You'll play a key role in keeping schedules and daily operations running smoothly behind the scenes. Responsibilities * Own calendar coordination for a high volume of internal and external meetings, both on-site and virtual * Prepare for on-site customer visits, including conference room readiness, meal coordination, etc. * Manage internal meeting logistics, including recurring 1:1s and team syncs * Proactively identify and resolve calendar conflicts and scheduling bottlenecks * Track action items and help ensure nothing falls through the cracks * Review inbox to flag urgent messages and help triage high-priority items * Coordinate travel and lodging when needed * Submit expense reports accurately and on time * Jump in to support other tasks as assigned Requirements * All applicants must be a U.S. Person * Prior experience in an administrative or executive support role preferred * Exceptional attention to detail and organizational skills * Strong communication and interpersonal skills, especially in customer-facing situations * Ability to move quickly, stay organized, and maintain high standards in a fast-paced environment * Comfortable working through ambiguity and shifting priorities * Proficiency with calendar tools and Microsoft Office * Prior startup experience is a plus Why Join Apex? Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup backed by $200M in Series C funding, and we invest heavily in our people from day one. What We Offer: * Shared upside: Receive equity in Apex, letting you benefit from the work you create * Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost * Comprehensive PTO package to reset and recharge - starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays * Competitive 401(k) plan with generous matching - 100% match on first 3%, 50% on next 2% * 8 weeks paid parental leave plus childcare reimbursement up to $350/day for work-related travel * Daily catered lunch and unlimited snacks to keep you fueled throughout the day * Vibrant community: Monthly office BBQs, pickleball tournaments, run club, and social gatherings for you and your family * Your dream desk setup and all the tools you need to be your most productive self * World-class Playa Vista office with EV chargers, with the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life * Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference Ready to join a team where your contributions matter and your future is bright? Let's build something extraordinary together. Equal Opportunity Employer Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.

The Administrative Assistant must exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position is 100% in-office due to the collaborative nature of this role. Job Essentials Administrative and Operational Support Completes a broad variety of administrative tasks including back-up support for Executive Assistant team including: Calendaring meetings and daily coordination/management of calendars Arranging travel plans, itineraries, and agendas Book internal and external meetings as needed. Ensure Expense Reports are submitted accurately and timely Assist with booking conferences and asset tours to include but not limited to hotel, airfare, meals, prep itineraries, and agendas. Assists with planning and coordinating company-wide or department specific events and meetings, including Employee Engagement and Volunteer events. Includes assisting as needed for company events - setup, tear down, etc. * Provide direct support to Operations, including HR, Technology and Marketing. * Assist with operational policies and uphold company policy guidelines Document Preparation and Management Review and prepare tour books, investor materials, including printing, binding, etc. Printing, compiling documents that require signatures (contracts, expense reports, etc.), then scanning, filing, emailing accordingly. Compose and/or transcribe various correspondence, some of which may be highly confidential. Create department binders. Draft letters or email correspondence as needed. Pulling reports from various internal databases as needed. Office Organization and Support Cross-train on responsibilities to act as back up to Office Manager, as needed, including: Organize and stock office supplies, snacks, and reorder supplies, as needed. Keep kitchen clean and office picked up. Operate and troubleshoot office equipment like copy machine, etc. Answering the incoming calls. Mailing of packages / Copying and meeting material preparation Mail any packages or letters via FedEx, UPS, USPS, as required. * Sort and distribute incoming mail. Cross-train on responsibilities to act as back up to other Executive Assistants as needed. Lead Culture Crew Committee meetings and follow up communications with committee members. Manage decorating of employees work area on their birthdays. Onboarding tasks for new hires. Order lunch and prep conference if necessary for meetings. Book on-site and off-site meetings. Special Projects Exercises discretion and independent judgement to make decisions with respect to matters of significance. Joins internal meetings (as appropriate / requested), takes copious notes/minutes, drives effective follow up, including correspondence and next steps. Suggests more efficient ways to run the office and troubleshoot malfunctions. Perform research, special projects, record keeping, and other miscellaneous duties as needed for the office. Proactive and Responsive Support * Prioritizes conflicting needs; handles matter, expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. * Other duties as assigned. Skills and Qualifications Excellent written and verbal communication skills. Strong work tenure: Five to ten years of experience supporting multiple departments. Proficient in Microsoft Office Suite with aptitude to learn new software and systems. Demonstrates proactive approaches to problem-solving with strong decision-making capability. High EQ with the ability to form relationships within the company to create better results on deliverables. Exceptional collaborator and influencer - ability to engage with multiple stakeholders (CEO, Directors, staff, vendors) and quickly build relationships needed to accomplish goals and objectives. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. The Qualifiers: Strong proficiency with Microsoft Outlook calendaring Expert travel coordination experience a must. Intermediate knowledge of Excel Ability to adapt to changing situations in calm professional manner. Physical Requirements: * Prolonged periods siting at desk and working on a computer. * Must be able to lift up to 15 pounds at times. The Perks: Competitive Pay Paid Time Off Professional Development Resources Fun Work Vibe (indoor basketball/gym/pickleball court, BBQ Area, Pool Table, Ping-Pong to name a few...) BKM Capital Partners is an Equal Opportunity Employer.

Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a leading architectural design firm in the Irvine, CA area. Our client supplies specialty building components for both the commercial and residential markets and works with brand-name customers, including Fortune 500 companies and internationally recognized sporting venues. Schedule: Monday-Friday, 7:00 a.m. to 4:00 p.m. Employment Type: Permanent, direct hire Compensation: $60,000-$65,000 per year Responsibilities: Handle inbound phone calls Process orders and payments Respond to client inquiries regarding previously placed orders Set up and maintain customer files Prepare and process invoices Provide accounts receivable support Perform data entry Provide general administrative support for the sales department Qualifications: Previous office-based customer service and administrative experience Bilingual in English/Spanish is a plus Proficiency with Microsoft Office Positive, upbeat personality Excellent communication skills At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

Campus Support Coordinator | Full-Time | On-Site We're a mission-driven organization focused on training the next generation of skilled trades professionals and creating real pathways to opportunity. We're hiring a Campus Support Coordinator to be the heartbeat of our campus. This role is highly people-facing and hands-on-you'll be the first point of contact for students, staff, and partners, while keeping daily operations organized and moving smoothly. What you'll do Serve as the front-line contact in person and by phone Support day-to-day campus operations, scheduling, and administration Manage digital documents and workflows using tools like Docusign and Google Workspace Support onboarding for students and staff Assist with campus communications, flyers, emails, and outreach using Canva Jump in where needed to support a fast-moving, collaborative team What we're looking for 2+ years of administrative, operations, or support experience Experience in nonprofit, education, or workforce development strongly preferred Strong communication skills and attention to detail Comfortable working in a people-heavy, in-person environment Organized, adaptable, and service-oriented Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

IN OFFICE IN GARDENA 100% TEMPORARY SUPPORT (6 MONTHS PROJECT) Key Responsibilities Reporting & Data Management Track and report on program activity, client participation, referrals, and service outcomes Prepare recurring reports showing volume, trends, percentages of activity, and program effectiveness Maintain accurate spreadsheets and dashboards using Excel Ensure data integrity across multiple tracking sources Program & Client Support Support tracking of client programs, solutions provided, and referral outcomes Assist with compiling data for internal reviews, audits, and funder reporting Help identify gaps or inconsistencies in reported data and flag issues to leadership Financial & Administrative Support Assist with basic financial tracking related to programs (budgets, allocations, activity-based reporting) Support documentation needed for financial controls and program compliance Maintain organized records and reporting files Calendar & Coordination Manage calendars, scheduling, and deadlines related to program reporting Coordinate timelines for report submissions and internal reviews Support meeting preparation with reports, summaries, and data snapshots Required Qualifications 1-2 years of experience in an administrative, reporting, or data support role Strong Excel skills (formulas, formatting, basic data analysis) Experience maintaining spreadsheets and producing recurring reports Strong organizational and calendaring skills High attention to detail and accuracy Ability to manage multiple deadlines and priorities Preferred Qualifications Experience working in a nonprofit, social services, or community-based organization Familiarity with program tracking, client data, or referral reporting Comfort working with leadership and handling confidential information Skills & Competencies Strong written and verbal communication skills Analytical mindset with the ability to summarize data clearly Dependable, proactive, and highly organized Ability to follow established processes and improve reporting efficiency over time

Support the Southern California Conference ("SCC") in accomplishing its mission, "to exalt Christ by cultivating healthy churches and schools and embody its values of integrity with transparency, engagement, stewardship, unity in diversity, and relationships and team. Perform a wide range of office and administrative functions to ensure office operations run efficiently and effectively. ESSENTIAL FUNCTIONS Regular attendance and punctual attention to duties listed below. Composes and prepares routine correspondence for signature. Answers the phone, retrieves messages, provides information and receives information. Prepares and distributes notices of Asset Management Committee Meetings. Record, index and maintain Minutes of Asset Management Committee Meetings. Assist in setting up Escrow Documents for signature. Assist with legal documents - Notes, Grant Deeds, Deeds of Trusts, Substitution of Trustee, Full Reconveyances, Leases, etc. Notarize documents on request. Prepare, compile, maintain data and documents to support annual tax exemption applications. Exhibit proficiency in or the ability to learn asset management software to track and develop reporting for trends and analysis of all Conference properties; Develop and maintain calendar and schedule for department and department Director. Participate in all office activities such as weekly staff meeting/worship, department/committee meetings and conference socials. Upgrade office skills and enhance knowledge regularly by attending approved seminars and webinars for professional and personal development. Comply with policies and procedures of the Conference, including but not limited to those in the employee handbook and the North American Division Working Policy. Perform other duties as assigned. ESSENTIAL RISK MANAGEMENT FUNCTIONS: Ongoing liaison communications with NAD Adventist Risk Management general liability and auto insurance representatives, maintaining entity updates, insurance changes, and other concerns as the needs arise. Assist in the management of annual entity auto insurance updates and distributions. File annual Certificates of Insurance for churches, entities renting. Receive ongoing requests for Certificates of Insurance, additions to insurance policies, auto acquisitions, Pacific Union Conference Loans; deletions of the same when required. Assist in managing Volunteer background checks with the Southern California churches and entities, to include but not be limited to Pathfinders & Adventurers, Sabbath School Leaders and all volunteers, Chaperones, Drivers, and key church leaders. Effective and appropriate communicator with Pastors and other church lay leaders. Maintain a local "open claims" eFile for insurance reference and direct answers. Assist in the coordination of annual SCC Adventist School entities' student acquisition insurance and communications with Education Department. Liaison with ARM and local entities regarding annual property inspections. Maintain department calendars efficiently. Respectfully represent the department and the Director. A Team player who is self-motived and can work independently. Can follow directions and accept constructive criticism. REQUIRED QUALIFICATIONS To perform this job, the individual Must perform each essential duty and responsibility satisfactorily, and Be a member of the Seventh-day Adventist Church in good standing, and Possess a proven track record of effective leadership, judgment, collaboration, a learner and possess character above reproach, and Meet the requirements listed below. Education and Experience Prefer three (3) years of experience in a secretarial or administrative position in a Seventh-day Adventist institution or entity performing average and above-average difficulty duties; OR At least one (1) year of experience in a secretarial position in a Seventh-day Adventist institution or entity performing average and above-average difficulty secretarial duties AND an undergraduate degree in a relevant field (e.g., secretarial sciences or office administration); and Must be a baptized member of a local Seventh-day Adventist Church and follow the religious teachings and practices of the Seventh-day Adventist Church and uphold Biblical principles of morality, deportment, health, and dress as interpreted by the Seventh-day Adventist Church. Competencies High organizational skills in prioritizing tasks daily. Desire to work as a team with results driven approach. Ability to communicate clearly and effectively in writing and speaking. Ability to relate to others well individually and in teams. Display honesty, integrity and ethics. Good judgment and accountability. Ability to make independent decisions and solve problems. Ability to maintain strict confidentiality of privileged information. Self-starter and able to work with minimal direct supervision. Ability to perform simple arithmetic calculations. Understand general policies and procedures of the Conference. Ability and willingness to follow protocol. Ability to speak other languages is desirable. Personality Traits Professional, punctual, flexible, tactful and discreet, approachable, proactive, dependable, pleasant, "can-do" attitude, professional appearance, high level of emotional and social intelligence. Appropriately represent the Seventh-day Adventist Church and the Southern California Conference in a professional and appropriate manner including attire and demeanor. PHYSICAL DEMANDS While performing the duties of this job, the employee may be required to do the following for prolonged or significant periods: sit, stand; walk; use hands and fingers; reach with arms; talk; and hear. The employee is occasionally required to climb, balance, stoop, and kneel. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close, distant, color, peripheral vision and ability to adjust focus. WORK ENVIRONMENT Work usually takes place in an office environment where the noise level is moderate in both indoor and outdoor environment. Travel on assignment will be required at times. May be required at times to work on weekends for different events or meetings. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ultimate Staffing is partnering with a non-profit organization in Long Beach who is looking for an Administrative Assistant for 5-8 months covering a leave of absence. The pay is between $24-$30 an hour based on experience. Main duties this person will handle: Filing and record keeping with invoices Scheduling with calendar and coordinating meetings Meeting minutes (Must have) 2-3 meetings roughly during temp period Expense Reports - Corporate and project reports Communicate with other departments Other projects as assigned or supporting other employees/managers Candidates should have excellent written and verbal communication skills Someone who can learn and is competent, good ability to read social situations Real Estate or Property Management Experience preferred Must be organized and be able to work independently Must be good with Excel and computer software's Manager is easy going but won't have time to train for basic skills No task too small. Desired Skills and Experience Verbal communication Written communication Attention to detail Multi-Tasking Organization Calendar Management Meeting Minutes All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment. Responsibilities Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO Assist with managing calendars, scheduling meetings, and preparing meeting materials Coordinate travel arrangements and itineraries as needed Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items Act as a liaison and point-of-contact on behalf of the executive office when needed Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support Uphold the highest standards of professionalism and confidentiality across all responsibilities Be available after hours for urgent, time-sensitive needs, as required Qualifications and Skills Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc. Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint) Strong verbal and written communication skills Meticulous attention to detail and highly organized Ability to multitask, manage shifting priorities, and remain calm under pressure Comfortable working in a dynamic, fast-paced environment with senior-level executives A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant Nice to Haves 1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries Experience supporting multiple executives or working in a “floater” or cross-functional support role Passion for the entertainment industry and an interest in executive leadership operations Familiarity with industry workflows such as production, agencies, or talent relations About Lionsgate Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture. Our Benefits Full Coverage - Medical, Vision, and Dental Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day 401(k) company matching Compensation $43,000 - $45,000 EEO Statement Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.

Who We Are Since 2009, American Threads has grown into a multi-location brand with boutiques across Texas, Arizona, Georgia, and Florida-alongside a thriving online store that reaches customers nationwide. We strive to empower individuals to show up confidently and express their personal style for all their milestone events. Whether it's a Graduation, Bridal event, vacation, Birthday, or just a night out with friends, Threads pieces are made to be worn with confidence and purpose. We combine trend-forward looks with timeless influences to create styles that feel current, effortless, and uniquely you. American Threads is the land of the free, home of the babes-and that means we celebrate bold energy, originality, and the freedom to be who you are. In our stores, you'll find more than just a great outfit. You'll find a team of stylists who know how to turn a moment into a memory, who hype you up in the fitting room, and who know how to build a look that tells a story. Who You Are The Administrative Assistant plays a key role in supporting day-to-day office operations and cross-functional teams at American Threads. This role is ideal for a highly organized, proactive individual who thrives in a fast-paced, fashion-driven environment and enjoys keeping things running smoothly behind the scenes. You will be a trusted support partner to leadership and internal teams, helping manage schedules, communications, and administrative processes with professionalism and discretion. Key Responsibilities: Provide administrative support to leadership and HQ team. Serve as a point of contact for internal and external communications, ensuring timely and professional responses. Support internal communications, memos, and presentations as needed. Help track projects, deadlines, and follow-ups to ensure timely completion. Order office supplies and assist with general office management. Support special projects and ad hoc administrative needs across departments. Requirements: 1-3 years of experience in an administrative, office support, or coordinator role (retail, fashion, or corporate environment preferred) Strong organizational and time-management skills with exceptional attention to detail Excellent written and verbal communication skills Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar) Ability to handle confidential information with discretion and professionalism Self-starter with a positive, solution-oriented mindset Comfortable working in a fast-paced, evolving environment Skills & Competencies: Highly organized and detail-oriented Strong follow-through and accountability Adaptable and able to prioritize competing deadlines Professional, friendly, and team-oriented Clear communicator with strong interpersonal skills Why You'll Love Working at American Threads: Join a fast-growing, trend-forward fashion brand with a focus on style, customer experience, and operational excellence. Collaborate with a passionate team in a dynamic, fashion-focused environment. Opportunity to develop leadership skills, merchandising expertise, and career growth within the brand. Note: This in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow other job-related instructions and perform additional duties as requested by store leadership. All responsibilities outlined above are essential to the role and may be adjusted to accommodate individuals with disabilities in accordance with the ADA. This job description does not create an employment contract and reflects an at-will employment relationship.

Newport Bay Conservancy (NBC) has a proud history of environmental advocacy, having been involved in the original efforts to protect Upper Newport Bay from development over 50 years ago. Upper Newport Bay is a 1,000-acre open space containing tidally influenced water and freshwater sources, mudflats, and marsh surrounded by upland coastal sage scrub. Our mission is to protect and preserve the Bay and its watershed through education, restoration, research and advocacy. We are able to do this with a small, dedicated staff and the support of over 200 active volunteers contributing over 11,000 hours of service each year Job Summary The Administrative Assistant will report to the Operations Director and work in collaboration with the Education and Restoration Managers to provide essential clerical and organizational support, ensuring smooth office operations as it pertains to finances, managing schedules, handling communications, organizing files, preparing documentation, managing supplies, and supporting the rest of the NBC team. Duties and Responsibilities Handle general correspondence and act as the first point of contact. Provide clerical support and effectively manage digital files. Perform basic bookkeeping with data entry in QuickBooks to maintain financial records. Support accounts receivable and payable functions, ensuring compliance with GAAP and various funder requirements. Assist in project accounting and reconciliations as needed to ensure accurate reporting. Order supplies and manage inventory with education and restoration teams. Job Requirements Bachelor's degree with a year of paid, professional experience in an administrative or office management role (or at least four years of paid, relatable work experience). Behavioral Skills Strong work ethic, commitment to the organization, and enthusiasm towards supporting our team and community. Dedication to the conservation of wildlife and natural resources. Exhibits confident communication skills, both written and verbal. Organized and exhibits excellent time management. Familiarity in customer service principles with the ability to handle confidential information responsibly. Shows compassion to diversity and sensitivity to all races, ethnicities, class, and sexual orientations. Computer/Technology Ability to effectively manage inboxes and correspond clearly through email. Uses cell phone and communicates efficiently through text messaging. Able to use Microsoft Office, Google platforms (docs, sheets, drive, etc). Previous experience in QuickBooks or other accounting software is strongly desired. Decision-making skills to work autonomously to manage specific tasks and the ability to work collaboratively as part of a team. Other Punctual and reliable self starter. CPR/First Aid Certification (provided if not currently certified). Successfully pass a background check. Requires use of a vehicle to drive safely between the various offices and activity sites around the Bay. May use a personal car for transport of program materials and supplies. Location The position is based at the Back Bay Science Center (600 Shellmaker Road, Newport Beach, CA 92660) with routine work at the Peter and Mary Muth Center (2301 University Drive, Newport Beach, CA 92660). A portion of this job may be performed at a remote location with telework approved by the Operations Director. Salary Detail and Working Hours $22.00-$26.00 per hour, part-time up to 28 hours a week. Ability to work a flexible but regular daytime, weekday and/or weekend schedule with consultation and approval of the Operations Director. This is a one year position with the possibility of extension based on performance and business needs. Application Process We are an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Apply online here; application reviews will begin January 30, 2026. Please no phone calls at this stage. More information about NBC can be found at newportbay.org.

We are hiring for a great client in Newport Beach seeking a dependable and detail-oriented Administrative Assistant to support a busy department. This is an on-site, contract position offering hands-on experience with clerical workflows, vendor coordination, and high-volume administrative support. Key Responsibilities Perform daily clerical tasks, including filing, scanning, organizing records, updating logs, and maintaining accurate documentation across multiple operational workflows. Review and process invoices and statements with a high level of accuracy; assist with basic accounting-related tasks such as reconciling information, confirming totals, and routing items for approval. Communicate with vendors regarding invoice status, missing information, corrections needed, and follow-up on outstanding documentation. Assist with Purchase Requisitions by collecting forms from project managers, reviewing for completeness, confirming coding/details, and routing for approvals. Manage Contract Change Order forms: receive and review requests, gather or coordinate required supporting information, obtain signatures/approvals, and forward for system entry. Answer and route incoming phone calls; provide warm, patient, and professional customer service to the public, vendors, and internal staff. Support public inquiries submitted via phone and online requests, ensuring timely responses and excellent service. Track data, update spreadsheets/logs, and maintain consistent accuracy across all assigned tasks. Provide general administrative support to assist the operations team with day-to-day workflow and project needs. Qualifications Prior administrative, clerical, customer service, or accounting support experience preferred. Strong communication skills with a friendly, professional, and helpful demeanor. Highly organized with strong attention to detail and the ability to manage multiple documents and deadlines. Comfortable reviewing invoices, statements, and vendor documentation with provided training. Willingness to learn new processes and systems within a structured operational environment. Bachelor's degree is a plus. Reliable, punctual, and able to work the full on-site schedule (7:30am-4:30pm).

Type: Full-Time | Onsite Compensation: Base Salary $50,000 At Lumicity, we're a specialized recruitment consultancy dedicated to building world-class teams across some of today's most exciting and impactful industries - Technology, Life Sciences, Renewable Energy, and Aerospace. Our success doesn't stop once a placement is made. We believe in supporting our contractors throughout their assignments to ensure a smooth, positive, and rewarding experience - and that's where you come in. The Opportunity We're looking for a Administrative assistant to join our growing team in West Hollywood. This person will serve as the main point of contact for contractors once they begin their assignments with Lumicity's clients. You'll be responsible for ensuring that every contractor's journey runs seamlessly, from timesheet submissions to ensuring payroll accuracy (though you won't be processing payroll yourself), and helping resolve any issues that may arise during the assignment. This is a relationship-driven, service-oriented position ideal for someone who's proactive, organized, and enjoys supporting people in a fast-paced, professional environment. What You'll Do Serve as the primary point of contact for contractors once they are placed on assignment. Ensure timely timesheet submissions and follow up with contractors or clients as needed. Coordinate with the payroll and compliance teams to ensure smooth weekly or biweekly payments. Build and maintain strong relationships with contractors to ensure satisfaction and engagement throughout their contracts. Act as a problem-solver, helping to address and resolve issues related to assignments, communication, or client expectations. Keep accurate records of communications, status updates, and contractor milestones. Partner with recruiters and account managers to maintain a positive experience for both contractors and clients. Support renewal discussions and identify opportunities to strengthen contractor retention. Who You Are We're looking for someone who genuinely enjoys helping others succeed and has a natural ability to stay organized while juggling multiple priorities. A great communicator who builds trust easily and handles sensitive matters with professionalism. Organized and detail-oriented, ensuring deadlines (like timesheets!) are never missed. Empathetic and solutions-focused, able to navigate challenges calmly and effectively. Collaborative, comfortable working closely with recruiters, account managers, and operations teams. Tech-savvy, familiar with CRM systems, spreadsheets, and digital communication tools. Experience in customer service, staffing, or contractor management is a plus, but not required. Why Join Us? Be part of a fast-growing company with a strong reputation in high-impact industries. Work in a collaborative, people-first culture where your role directly affects contractor satisfaction and retention. Enjoy clear career growth opportunities, with potential to move into account management or operations leadership. Get hands-on training and mentorship from industry experts. Thrive in a high-energy, supportive, and team-oriented office environment in West Hollywood.

Join a well-established and growing firm where you'll play a key role supporting a busy litigation team. We're looking for a detail-oriented, tech-savvy professional who can manage a variety of responsibilities in a fast-paced, collaborative environment. Key Responsibilities & Qualifications Provide administrative and litigation support throughout all stages of commercial/business litigation. Draft, revise, and prepare legal documents, including pleadings, discovery, and correspondence. Manage court filings-particularly California state and federal electronic filings. Maintain attorney calendars, deadlines, and case-related schedules. Assist with trial preparation, including exhibits, binders, and logistics. Organize and manage case files and document production. Communicate effectively with clients, court staff, and internal teams. Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. Job Reference: JN -012026-413080