Administrative associate jobs in Bend, OR - 21 jobs

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 3052 Nw Merchant Way, Suite 107, Bend, OR This job posting is anticipated to remain open for 30 days, from 09-Jan-2026. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $23.85 **Hiring Maximum:** $25.82 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Department Accounts Employment Type Full Time Location Bend, OR Workplace type Hybrid Compensation $65,000 - $85,000 / year Key Responsibilities Technical Mastery Required Skills & Qualifications About Headkount Headkount is a boutique retail growth agency that empowers beauty brands to thrive in brick and mortar retail. Founded in 2019 by industry veteran Paula Floyd and headquartered in Los Angeles, Headkount offers a next-gen, outsourced solution to in-store sales, education, and execution. With a people-first mindset and speed as its superpower, Headkount helps indie and established beauty brands scale nationally without the burden of fixed overhead.

The Disbursement Agent is responsible for ensuring the appropriate distribution of funds for construction projects by working directly with lenders, borrowers, and general contractors. This role involves coordinating inspections, verifying completion percentages through documentation, collecting invoices and lien waivers, handling title endorsements if applicable, obtaining owner authorization for disbursements, and coordinating with lenders on fund releases. Responsibilities: + Work directly with lenders, borrowers, and general contractors to manage fund distribution for construction projects. + Coordinate inspections and verify completion percentages using documentation from subcontractors and suppliers. + Collect invoices, lien waivers, and title endorsements as necessary. + Ensure owner authorization of disbursements and coordinate with the lender on the release of funds. + Organize and prioritize workload, multitask effectively, and adapt to various situations. Essential Skills: + Proficiency in Microsoft Office, particularly Excel. + Excellent communication skills. + Ability to multitask, organize, and prioritize workload. + Flexible disposition to work effectively with different personality types. + Ability to learn quickly and adapt to new situations. Additional Skills & Qualifications: + 1-2 years' experience in customer service, accounts payable/receivable, or administrative support. + Experience in coordinating and scheduling. + Familiarity with loan servicing and lending preferred. + Experience in construction, remediation, or renovation is highly preferred. Work Environment: Work will be conducted 100% in-office at an environmental engineering and services company. The Sunriver site specifically focuses on construction loan management. The company offers a great culture with benefits including healthcare, medical, mental, dental, and even pet insurance, as well as performance bonus structures. Employees enjoy company events such as Christmas parties and BBQs in a culture that values happy employees. Job Type & Location This is a Contract to Hire position based out of Sunriver, OR. Pay and Benefits The pay range for this position is $27.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Sunriver,OR. Application Deadline This position is anticipated to close on Feb 3, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Administrative Assistant for a high-growth beauty startup Functions as the critical operational engine for the CEO and executive team. This role requires a refined blend of high-touch stakeholder management, advanced data analysis, and a mastery of the Apple ecosystem. Reporting directly to the CEO, you will act as the primary liaison between a small team of executives and a network of 30+ high-profile clients, beauty brand founders, and investors. Key Responsibilities * High-Profile Liaison: Serve as the first point of contact for elite founders and investors, managing all correspondence with extreme discretion and professional warmth. * Executive Support: Manage complex, high-priority calendars, travel logistics, and meeting preparations to maximize CEO productivity. * Client Hub: Act as the central communication link for 30+ client accounts, and internal stakeholders ensuring timely follow-ups and seamless information flow. * Startup Versatility: Assist in high-stakes projects, including product launches, client proposals and investor briefings. Technical Mastery * mac OS Expert: As a dedicated Mac user, you must be proficient in the Apple ecosystem to integrate seamlessly with the startup's hardware environment. * Advanced Excel: Mastery of Excel (VLOOKUPs, pivot tables, and data summaries) is mandatory for managing client databases and financial reports for investors. * Slack Administration: Use Slack for real-time internal and external coordination, managing multiple channels and utilizing Slack Connect for secure communication with external founders. Required Skills & Qualifications * Experience: 2-5+ years in an executive support role, ideally within beauty, luxury, or venture capital. * Industry Knowledge: Deep passion for beauty trends and awareness of current market founders and investors. * Discretion: Proven ability to handle highly confidential information and navigate public-facing, high-profile environments. * Adaptability: A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs. Salary65,000.00 - 85,000.00 Annual Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 65000.00 Salary Max 85000.00 Salary Type /yr.

Administrative Assistant for a high-growth beauty startup Functions as the critical operational engine for the CEO and executive team. This role requires a refined blend of high-touch stakeholder management, advanced data analysis, and a mastery of the Apple ecosystem. Reporting directly to the CEO, you will act as the primary liaison between a small team of executives and a network of 30+ high-profile clients, beauty brand founders, and investors. Key Responsibilities * High-Profile Liaison: Serve as the first point of contact for elite founders and investors, managing all correspondence with extreme discretion and professional warmth. * Executive Support: Manage complex, high-priority calendars, travel logistics, and meeting preparations to maximize CEO productivity. * Client Hub: Act as the central communication link for 30+ client accounts, and internal stakeholders ensuring timely follow-ups and seamless information flow. * Startup Versatility: Assist in high-stakes projects, including product launches, client proposals and investor briefings. Technical Mastery * mac OS Expert: As a dedicated Mac user, you must be proficient in the Apple ecosystem to integrate seamlessly with the startup's hardware environment. * Advanced Excel: Mastery of Excel (VLOOKUPs, pivot tables, and data summaries) is mandatory for managing client databases and financial reports for investors. * Slack Administration: Use Slack for real-time internal and external coordination, managing multiple channels and utilizing Slack Connect for secure communication with external founders. Required Skills & Qualifications * Experience: 2-5+ years in an executive support role, ideally within beauty, luxury, or venture capital. * Industry Knowledge: Deep passion for beauty trends and awareness of current market founders and investors. * Discretion: Proven ability to handle highly confidential information and navigate public-facing, high-profile environments. * Adaptability: A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs.

This job opportunity is available at ANY location in the United States. Ideally, selected candidates will be near a JACOBS U.S. based office, but we intend to hire the "best" candidates. At Jacobs, we're transforming intangible ideas into innovative solutions designing the future - today. If you are someone who thrives in a fast-paced, collaborative work environment and who also enjoys working closely with clients in the Data Center market, this opportunity is for you! This is an on-site role at our Baton Rouge, LA site location. At Jacobs our wireless telecommunications project leads will work on various projects as assigned by a Manager or Lead Engineer. This position will play a role in the entire design process including but not limited to: * preliminary assessments * concept creation * leading designs with support from your peers, SME's, and BIM designers * internal and external problem resolution * drawing and specification production * customer and vendor accessibility. The wireless telecommunication project lead may work on several concurrent projects and will be responsible to ensure that projects are completed on time. As a wireless telecommunication project lead, you'll design and provide technical design leadership of systems for data center buildings which include Commercial DAS, Public Safety DAS, LMR, Site Radio, RoIP, Wi-Fi and Tower Studies. Responsibilities include: * Designing Wireless systems in iBwave and EDX. * Coordination with BIM designers to create drawing packages * Coordination with AHJ's, Radio System Owners, and the Carriers. * DIV 27 specification creation, or modification. * conducting site visits * reviewing technical documents * Managing the relationship with internal and external stakeholders. * Technical or associate's degree from an accredited institution * Minimum 5 years' experience actively designing wireless telecommunications systems. These systems Include: * LMR 2-way radio, which includes outdoor LMR, Site Radio, and RoIP systems. * Public Safety DAS systems * Commercial DAS systems, which include: * OTA DAS, * Neutral Host DAS * DRAN DAS * Minimum 5 years' experience with iBwave, EDX, Atoll, LMR Planner or a combination of 5 years' experience with different modeling programs. * Experience working with clients to help them identify their wireless communications needs. * Experience with troubleshooting wireless communication system issues from field teams. * Experience with understanding Noise Floor, SNIR, Return Loss, and VSWR. * Experience with optimizing networks in the design and during installation. * Thorough knowledge of NFPA 72, NFPA 1221, and NFPA 1225 * Thorough knowledge of IFC section 510 * Thorough Knowledge of Carrier KPI's * knowledge of IBC * Knowledge of FCC part 20 and part 90 * Knowledge of FCC OET bulletin 65. * Knowledge of MOTOTRBO systems * Knowledge of Motorola R56 installation standards * Knowledge of DMR Tier III * Familiarity working with Navisworks * Self-motivation to coordinate with other disciplines, project managers and clients * Excellent project management skills. * Familiarity with responding to RFP's * Experienced in creating a budget for a project. * Experienced in creating and maintaining a project schedule * Experienced in identifying and mitigating company risk * iBwave Level 2 Certification required Ideally, You'll Also Have: * Experience designing Wi-Fi systems * EDX or Motorola design certifications * FCC GROL * NICET Design Certification * Multiple OEM product certifications * Electrical Engineering degree, or Communication Engineering Degree * EIT or PE Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Job Description Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Founded in 1976, we have grown to 40 branches across 11 western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, TX, and HI. With more than 40 years of success in office equipment and technology sales and service, our growth and reputation have allowed us to build strong partnerships with leading manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more. At Pacific Office Automation, you'll find a fast-growing technology company that offers long-term career opportunities, competitive benefits, and a collaborative team environment. We invest in our employees through ongoing training and certifications to ensure they stay ahead in an ever-evolving technology landscape. We believe every voice matters-regardless of role, tenure, or title. Position Overview Do you enjoy managing multiple priorities, supporting teammates as a go-to resource, and bringing a strong work ethic to everything you do? Our fast-paced sales office is seeking an Administrative Assistant to join our team in Bend, OR. The ideal candidate is highly detail-oriented, solution-focused, and able to meet urgent deadlines while maintaining accuracy. Essential Job Duties Perform detailed data entry across multiple databases Provide frequent and responsive internal customer service Maintain and update spreadsheets for cost analysis and reporting Support sales representatives and branch management with administrative needs File, copy, scan, and organize documents Coordinate equipment and software deliveries, moves, and pickups Escalate service-related issues on behalf of customers Audit and generate invoices Qualifications Proficiency in Microsoft Excel, including copy/paste, filtering, multi-column sorting, finding data, and working with multiple worksheets Proficiency in Microsoft Word Typing speed of 50-60 words per minute Strong ability to follow directions and take accurate notes Minimum of 2 years of office experience, preferably in an administrative or customer service role Ability to work independently while contributing to a team environment Preferred Skills (Not Required) Advanced Microsoft Excel skills, including pivot tables, conditional formatting, and indexed formulas Benefits Opportunities for advancement and leadership growth Team-oriented, supportive work environment Medical, dental, vision, and life insurance 401(k) with company match Paid time off, vacation, and sick leave FSA program Compensation: $19-$21/hr DOE Our Commitment to Diversity & Inclusion Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender identity or expression, age, religion, veteran status, or any other characteristic protected by law. We celebrate our differences and believe diversity makes us stronger. #LI-Onsite #INDSP

The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship. Agree with, and abide by, FCA's Christian Community Statement. Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA. Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others. Connect to and participate in a local church through worship and weekly involvement. Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times. POSITION RESPONSIBILITIES Responsible for appointments/meetings with staff, ministry partners, vendors, etc. Handles travel arrangements for assigned staff. Receives and screens telephone calls and emails for area office. Retrieves, opens, and distributes office mail. Plans, organizes, and completes assigned work in a timely manner. Manages development of resources and meets deadlines of assigned projects. Coordinates donor ministry events, banquets, staff meetings, etc.

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Job Description:Sales & Administration (Clerical & Sales Support) The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary. Assists in store accounting and bookkeeping procedures; assists in the administration of Les Schwab credit program; assists with store inventory; and picking up merchandise and parts as required. Provides excellent customer service; promotes store sales; asks questions to identify customer wants and needs; refers customers to other qualified employees as necessary. Experience: Les Schwab offers opportunities for a variety of skills, with on-the job training. Qualifications: Valid driver's license; excellent customer service skills and the ability to work in a rapid pace environment; occasional lifting up to 20 pounds; continuous standing and walking Pay and Benefits:$14.85 - $24.50 For full time positions after eligibility criteria are met, benefits include: Quarterly Bonus Medical, dental, vision, and life insurance Company-funded retirement plan Paid time off Short- and long-term disability Employee discount Tuition Assistance Benefits are subject to change at any time and governed by plan documents and Company policy. Higher minimum wage applies in applicable locations.

Job Description Join a top-performing agency that truly values its people. Work directly with a passionate leadership team and supportive coworkers. Opportunity for growth into expanded administrative or leadership roles. Competitive pay, benefits, and a culture built on respect, accountability, and excellence. Are you a proactive, detail-driven professional who thrives in keeping operations organized, communication flowing, and the team aligned? If you're the kind of person who brings structure and energy to a busy, fast-paced office, we want you on our team! We are a high-performing independent insurance agency seeking an Office Coordinator to support our leadership and staff. You'll play a key role in ensuring daily operations run smoothly, clients are supported, and our internal processes are efficient and aligned with our goals. Be the backbone of our office-coordinating schedules, supporting leadership, and ensuring nothing slips through the cracks. You'll be the go-to person who keeps the office organized, professional, and productive. Our hours are Monday through Friday from 8:30 to 5:30. You will be asked to attend early morning, evening, and occasional Saturday meetings for either networking or to support local and community events. To Apply: Submit your resume and a brief cover letter highlighting why you're the perfect fit for this role. Include a short video (2-3 minutes) sharing one idea on how you could help improve our business. (Please note: all submissions will remain confidential.) Compensation: $20 - $23 hourly Responsibilities: Lead and organize high-level company tasks and projects on strict timelines Manage office scheduling, workflow, and internal systems for efficiency Lead weekly and monthly leadership and team meetings (L10 format using our proprietary system) Assist with employee training and development, including “The Insurance Vibe” Manage vendor relationships (IT, HR, CPA, virtual team members, etc) Assist in marketing coordination: social media, email campaigns, and event planning Organize team-building and internal company events Handle confidential information with the highest level of discretion Support agency expansion by driving initiatives aligned with the company's 10-year vision Qualifications: Proactive, resourceful, and able to anticipate needs before they arise A learner - willing to take initiative, ask questions, and continuously improve skills Highly organized with exceptional attention to detail Strong communication skills-both written and verbal Tech-savvy: comfortable with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and project management tools Ability to juggle multiple priorities and adapt quickly in a fast-paced environment A positive and professional attitude, along with strong interpersonal skills A self-starter sees what is needed and runs with it Full-time, in-house role: This position is based at our office and requires daily, on-site presence About Company We are a team of people helping people. Our independent insurance business is based on the relationships we build within our team, clients, potential clients, our community, and the companies we work with. As an independent insurance agency, we work for clients, not one insurance company.

This recruitment will be used to fill multiple part-time (a maximum of 20 hours per week) student Teaching Assistant positions at Oregon State University Cascades ( OSU -Cascades) in Bend. This position will support academic faculty and specific courses at OSU -Cascades by grading, admin support and other tasks as needed by the supervising instructor. Anticipated start dates dependent upon instructor needs each academic term. Minimum Qualifications Full Employment Eligibility Requirements can be found here: **************************************************************************** Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment Must meet the applicable minimal enrollment standard High School student: Regularly enrolled in a high school or participating in a home-schooling program Undergraduate and post-baccalaureate student: 6 credit hours per term Undergraduate international student: 12 credit hours per term* Graduate student officially admitted to Graduate School: 5 credit hours per term Graduate international student officially admitted to Graduate School: 9 credit hours per term* *International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services ( USCIS ). A reduced course load is approved by the Office of International Services ( OIS ), and must be provided to the Student Employment Center.

Career Site Header Job Summary Office Coordinators handle the routine office work and administrative responsibilities of the community. They are also responsible for assisting with planning and coordinating community events and activities.Job Duties Greets and establishes rapport with guests, current and prospective residents. Fields community comments, suggestions and complaints to the Community Manager. (Essential) Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals. (Essential) Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi; records in the proper accounts and issues receipts. (Essential) Completes and reconciles community reports in accordance with monthly calendar, including accounting reports, community traffic reports, and community activity reports. Maintains records and files in accordance with the Operations Manual. (Essential) Performs general administrative functions such as answering phones, typing, copying, faxing, and filing. (Essential) Reviews and codes invoices and statements for Community Manager approval. Schedules clubhouse rentals and processes rental fees. Ensures office supplies are sufficiently stocked and prepares supply orders as needed. Makes collection calls for site rental payments as directed by the Community Manager. Submits bad debt files to collections. Processes resident move-ins and move-outs in accordance with the Operations Manual. Assists with planning and coordinating resident relations events and activities within the community. Assists with the preparation of marketing materials, including brochures and flyers that pertain to homes for sale (new, pre-owned and brokered homes), community events, and other community-related information as directed by the Community Manager. Refers all sales prospects to the Community Manager and enters prospect information into Yardi in a timely manner. Assists prospective residents by checking the status of Sun Homes inventory. Reviews new and pre-owned home listings, shows homes to prospective residents, and assists with rental applications at the discretion of the Community Manager. Forwards Sun Homes customer service requests to the Community Manager in a timely fashion. Completes new move-in incentive requests for non-Sun Homes deals. Coordinates with the Underwriting team at the Main Office to obtain approvals on prospective resident applicants; tracks all approvals and denials. Maintains the petty cash fund, ensuring to record expenditures in the proper accounts. Prepares bank deposit slips and deposit funds as required; makes daily bank runs as needed. Other duties as assigned. Requirements High School Diploma or GED (Required) 2 years in administrative experience (Required) 6 months in previous experience using NetSuite (Preferred) 6 months in property management office experience (Preferred) Excellent written and verbal communication skills Strong customer service skills Excellent problem solving skills Intermediate computer proficiency Professional appearance Must have a valid driver's license REWARDING BENEFITS At Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, advancement opportunities, paid time off, great benefits, and flexibility. Comprehensive Medical and Prescription coverage with multiple plan designs so you can choose the plan that best meets the needs of you and your family Comprehensive Dental Plan Vision Plan Voluntary Health and Dependent Care Reimbursement Accounts Life and Accidental Death and Dismemberment Insurance Short and Long-Term Disability Coverage 401(k) Plan with Sun matching contribution Paid Parental Leave Employee Assistance Program Identity Theft Insurance Legal Assistance Plan Pet Insurance Tuition Reimbursement program providing financial support to team members who further their formal education Vacation RV Site Discounts for team members when visiting SunRV Resorts across the nation Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more Paid Time Off including ten holidays, vacation, personal, sick time, bereavement and pay for jury duty

DINING SERVICES SERVER/WAITER, join us on our mission to create a senior living revolution where compassion meets innovation! Who We Are We are a company built upon a common belief that senior living communities can and should be places of vibrancy and life. We honor, recognize, and empower the extraordinary team members on this journey with us knowing we are making the world of elderhood better together. Our individual differences, life experiences, knowledge, unique capabilities, and talent are significant to our culture, resident experience, and achievements! What You'll Do The Dining Assistant/Waiter serves elders and guests, takes orders for meals, and cleans tables after meals. Prepares and serves meals for the dietary department in a safe and appetizing method in compliance with dietary standards, policy, and procedures. Cleans the kitchen, washes dishes, and returns food to proper storage. As a Dining Services Assistant/Server, you can expect a range of responsibilities and tasks. Here are some general expectations: You will provide excellent customer service to internal and external customers. You will bring a willingness to learn and work within a team environment. You will strictly adhere to procedures regarding infection control, food-borne illness prevention, harmful chemical handling, fire, safety, and sanitation. You will see that appropriate snacks are available to elders with special dietary needs. What You'll Bring You will bring kindness and a desire to work with the elderly; enjoy working with people in general. You will be willing to learn and work within a team environment. You will have good verbal communication and the ability to read, write, and speak English with residents and coworkers who only speak English. You will be able to pass a criminal background check. You will have the ability to perform job responsibilities with or without accommodation. What We Offer Benefits for all team members, regardless of employment status : Accrue vacation and sick time starting your first day! 401(k) retirement savings plan after 90 days, with employer match after one year. Financial wellness education program. Employee and Family Assistance Program to support your emotional wellness. Wellness and Fitness Resources with savings discounts. Early access pay options Career growth through ongoing training programs and mentorship opportunities. Additional benefits for full-time team members Medical, Dental, Vision, and Voluntary Benefit options Education reimbursement program. If you are guided by goodness, loyalty, faith, and fun and think you would be a good fit for our organization, we would love to talk with you! With a resume or an application, you are one step closer to this exciting opportunity!

This job posting is anticipated to remain open for 30 days, from 09-Jan-2026. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Job DescriptionPrimary duties include scheduling committee meetings, completing meeting minutes, reviewing committee correspondence, setting up tours, assisting committee chairs with preparing meeting agendas, reports, annual budgets, tracking budgets & attendance, preparing travel, purchases orders, payment authorizations, and maintaining files/records. Work on special events for committees. Some travel may be required. RequirementsType 45 words per minute minimum. Be comfortable with all Microsoft Office Programs. Maintain strict confidentiality. Strong organization skills and being a team player are a plus. Must have a valid driver's licenses and pass both a criminal background check with Federal, Tribal and State Law Enforcement and a pre-employment alcohol and drug screening. BenefitsBenefits include: Excellent Medical Insurance with low annual maximum-out-of-pocket costs, which includes Dental, Vision and Prescription coverage. Flex Spending Plans for Daycare and Medical costs, numerous Supplemental Insurance Packages as well as a 401(k) or ROTH Retirement Plan with up to 5% employer matching after one year of employment. Eleven days of paid Holiday Leave with Personal Time Off (PTO) starting at 6 months, which accrues at 130 hours annually with increases after three years of service

HIRING!!! Administrative Assistant- Long term role with growth and stability! Skills & Qualifications + 1-2 years of experience in customer service, accounts payable/accounts receivable, or administrative roles. + Experience in coordinating and scheduling. Essential Skills + Proficiency in Microsoft Office, particularly Excel. + Excellent communication skills. + Ability to multi-task and prioritize effectively. + Flexible disposition to work with various personality types. + Ability to learn quickly and adapt to new situations. Work Environment You will be working 100% in-office at an environmental engineering and services company. The specific site focuses on construction loan management, providing a dynamic and engaging work environment. The company offers great benefits, including healthcare, dental, and pet insurance, as well as performance bonuses. The team culture is supportive, with events like Christmas parties and company BBQs, fostering an understanding that happy employees work harder. Job Type & Location This is a Contract to Hire position based out of Sunriver, OR. Pay and Benefits The pay range for this position is $27.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Sunriver,OR. Application Deadline This position is anticipated to close on Jan 29, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job DescriptionDescription Administrative Assistant for a high-growth beauty startup Functions as the critical operational engine for the CEO and executive team. This role requires a refined blend of high-touch stakeholder management, advanced data analysis, and a mastery of the Apple ecosystem. Reporting directly to the CEO, you will act as the primary liaison between a small team of executives and a network of 30+ high-profile clients, beauty brand founders, and investors. Key Responsibilities High-Profile Liaison: Serve as the first point of contact for elite founders and investors, managing all correspondence with extreme discretion and professional warmth. Executive Support: Manage complex, high-priority calendars, travel logistics, and meeting preparations to maximize CEO productivity. Client Hub: Act as the central communication link for 30+ client accounts, and internal stakeholders ensuring timely follow-ups and seamless information flow. Startup Versatility: Assist in high-stakes projects, including product launches, client proposals and investor briefings. Technical Mastery mac OS Expert: As a dedicated Mac user, you must be proficient in the Apple ecosystem to integrate seamlessly with the startup's hardware environment. Advanced Excel: Mastery of Excel (VLOOKUPs, pivot tables, and data summaries) is mandatory for managing client databases and financial reports for investors. Slack Administration: Use Slack for real-time internal and external coordination, managing multiple channels and utilizing Slack Connect for secure communication with external founders. Required Skills & Qualifications Experience: 2-5+ years in an executive support role, ideally within beauty, luxury, or venture capital. Industry Knowledge: Deep passion for beauty trends and awareness of current market founders and investors. Discretion: Proven ability to handle highly confidential information and navigate public-facing, high-profile environments. Adaptability: A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs.

About Pacific Office Automation Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation Founded in 1976 we have grown to 40 branches across 11 western states OR WA CA AZ NM NV UT ID CO TX and HI With more than 40 years of success in office equipment and technology sales and service our growth and reputation have allowed us to build strong partnerships with leading manufacturers such as Canon Sharp Konica Minolta HP Ricoh Lexmark and more At Pacific Office Automation youll find a fast growing technology company that offers long term career opportunities competitive benefits and a collaborative team environment We invest in our employees through ongoing training and certifications to ensure they stay ahead in an ever evolving technology landscape We believe every voice mattersregardless of role tenure or title Position Overview Do you enjoy managing multiple priorities supporting teammates as a go to resource and bringing a strong work ethic to everything you do Our fast paced sales office is seeking an Administrative Assistant to join our team in Bend OR The ideal candidate is highly detail oriented solution focused and able to meet urgent deadlines while maintaining accuracy Essential Job Duties Perform detailed data entry across multiple databases Provide frequent and responsive internal customer service Maintain and update spreadsheets for cost analysis and reporting Support sales representatives and branch management with administrative needs File copy scan and organize documents Coordinate equipment and software deliveries moves and pickups Escalate service related issues on behalf of customers Audit and generate invoices Qualifications Proficiency in Microsoft Excel including copypaste filtering multi column sorting finding data and working with multiple worksheets Proficiency in Microsoft Word Typing speed of 5060 words per minute Strong ability to follow directions and take accurate notes Minimum of 2 years of office experience preferably in an administrative or customer service role Ability to work independently while contributing to a team environment Preferred Skills Not Required Advanced Microsoft Excel skills including pivot tables conditional formatting and indexed formulas Benefits Opportunities for advancement and leadership growth Team oriented supportive work environment Medical dental vision and life insurance 401k with company match Paid time off vacation and sick leave FSA program Compensation 19 21hr DOE Our Commitment to Diversity & Inclusion Pacific Office Automation is proud to be an equal employment opportunity employer All qualified applicants will receive consideration for employment without regard to race color national origin ancestry gender sexual orientation gender identity or expression age religion veteran status or any other characteristic protected by law We celebrate our differences and believe diversity makes us stronger LI Onsite INDSP