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ADSM Administrative Officer - CO
Prosidian Consulting
Administrative associate job in Boulder, CO
ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a ADSM (Administrative Service Management) Administrative Officer to support an engagement for an American scientific agency within the United States Department of Commerce that focuses on the conditions of the oceans, major waterways, and the atmosphere. Dedicated to the understanding and stewardship of the environment, the Agency's mission is to understand and predict changes in climate, weather, oceans, and coasts, to share that knowledge and information with others, and to conserve and manage coastal and marine ecosystems and resources. The ProSidian Engagement Team Members work to provide multi-functional Enterprise Services Staff Support Services with functional areas to support Department Offices in information technology, financial management, human resources, program management and administrative support. The staff augmentation is required to support a myriad of standard services required across the Department that include skill sets in information technology, financial management, human resources, program management, economic analysis, executive support and administrative support. ADSM Administrative Officer Candidates shall work to support requirements for Program Support and The Administrative Officer Assists in developing and implementing administrative policies and procedures for assigned areas of responsibility. Reviews, analyzes, and interprets administrative directives and policies issued by the organization. Recommends the establishment of, and prepares administrative policies and procedures for implementation throughout the organization. Provides advice and assistance to management on manpower, personnel management matters, travel, training, performance appraisals, awards, surveys, and special studies. Utilizes extensive knowledge of the organization's resource management system, program objectives, and applicable regulations, guidelines, directives, principles, and practices to monitor, and maintain efficient and effective training programs. Requires a BS/BA degree (or equivalent) in a related area as well as 6+ years of experience in the field or in a related area. Have a strong understanding of federal government business operations and work process. Support project teams and program managers and provide daily execution assigned work functions. Provide management support to collect, evaluate and test financial data for a number of recurring departmental processes and reviews. Must summarize issues and findings in a clear and logical manner. Have strong analytical and problem solving skills. Conduct periodic reconciliation reviews of external interfaces with various field offices in order to identify and correct data gaps, financial discrepancies and errors. Work with a variety of IT systems to provide multi-functional Enterprise Services Staff Support Services on behalf of Enterprise Services Provide acquisition support for all bureaus with functional areas include skill sets in information technology, financial management, human resources, program management, economic analysis, executive support and administrative support. Have advanced experience with Microsoft Office Word, PowerPoint, Excel, and Outlook. Must have strong presentation skills and be able to communicate effectively orally and in writing to support a myriad of standard services required across the Department Qualifications The ADSM Administrative Officer shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined. A bachelor's degree is required with at least three years work experience in implementing and recommending administrative policies TRAVEL: Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at the CONUS/OCONUS - Boulder, CO U.S. Citizenship Required Excellent oral and written communication skills Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Additional Information CORE COMPETENCIES * Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader * Leadership - ability to guide and lead colleagues on projects and initiatives * Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people * Communication - ability to effectively communicate to stakeholders of all levels orally and in writing * Motivation - persistent in pursuit of quality and optimal client and company solutions * Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams * Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications * Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors * Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together * Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference * Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: * Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives * Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** * 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis the employee can contribute up to $18k. A wide range of investment options are available with a personal financial planner available to assist you. Immediate 100% vesting of both your contribution and the ProSidian matching contribution. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. ProSidian Consulting participates in a Basic Match: 4% of pay for participants who defer at least 5% of their pay. The Basic Match is structured as follows: 100% of the first 3% of pay that is contributed; and 50% of the next 2% of pay that is contributed. * Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. * Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. * Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. * Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. * Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. * ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. * Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. * Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. B e sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.
$45k-71k yearly est. Easy Apply 60d+ ago
SARC/RPRC Coordinator/HSR Portal Administrator
University of Colorado 4.2
Administrative associate job in Aurora, CO
**University of Colorado Anschutz Medical Campus** **Department: Office of Regulatory Compliance - Clinical Research Administration Office** **Job Title: SARC/RPRC Coordinator/HSR Portal Administrator** #: 756334 - Requisition #:** **37863** Key Responsibilities: + 50% - Provide logistical support to all aspects of the committees, including + Scheduling meetings + Uploading documents into the Committee web pages + Notifying reviewers when materials are available for review + Creating meeting minutes + Drafting post review memos and notifications + Uploading final documents + Work closely with committee chairs and members to assure meetings are scheduled, communication goes out to reviewers and study teams + Oversee and maintain various vehicles of communication and awareness such as an intranet site, meeting announcements, emails, etc. + Ensure a uniform and high-quality standard of support and administration that meets everyone's needs by maintaining constant communication with research teams, implementation and support team members, project managers, health system representatives, consultants, and vendors, etc + Collaborate with system manager and director in the identification, development, and maintenance, of all applicable policies, and Standard Operating Procedures (SOPs). + Provide the highest level of customer support by providing timely and accurate responses and solutions to user needs. + Engage in problem solving with study teams as needed + 50% - Process HSR Portal submissions and communicate with departments, committees, and study teams as needed **Work Location:** Hybrid **Why Join Us:** **Why work for the University?** + Medical: Multiple plan options + Dental: Multiple plan options + Additional Insurance: Disability, Life, Vision + Retirement 401(a) Plan: Employer contributes 10% of your gross pay + Paid Time Off: Accruals over the year + Vacation Days: 22/year (maximum accrual 352 hours) + Sick Days: 15/year (unlimited maximum accrual) + Holiday Days: 10/year + Tuition Benefit: Employees have access to this benefit on all CU campuses + ECO Pass: Reduced rate RTD Bus and light rail service **Qualifications:** **Minimum Qualifications:** + Bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business. + 1 year of professional level experience with clinical research or research applications. **Substitution** **Preferred Qualifications:** + Two (2) or more years of professional experience in a clinical research setting, preferably at a medical center. + Experience translating regulatory issues and challenges into clinical research concepts and operations. + Experience analyzing business operations or workflows, finding efficiencies, and implementing improvements. **Knowledge, Skills and Abilities:** + Strong troubleshooting background. + Ability to communicate effectively, both in writing and orally. + Ability to establish and maintain effective working relationships with employees at all levels throughout the institution. + Diplomatic disposition and customer service orientation with excellent written and verbal communication skills in the English language + Strong team player + Knows when to ask questions, can work with minimal supervision, meet deadlines and expectations + Honest and forthcoming with ongoing system training needs and preparedness for expectations + Quick and agile learner, able to adapt to changes in technology and its intended use + Able to coordinate and prioritize several simultaneous tasks with potentially conflicting priorities + Able to synthesize complex clinical trial information in order to facilitate decision making + Familiarity with terminology and processes associated with all phases of clinical research. + Familiarity with the concepts of relational databases, normalization, and how databases are used by applications. + High proficiency in Microsoft Windows and Office. **How to Apply:** **Screening of Applications Begins:** **October 13, 2025.** **Anticipated Pay Range:** **HIRING RANGE $55,495 - $70,590** **Equal Employment Opportunity Statement:** **ADA Statement:** **Background Check Statement:** **Vaccination Statement:** **Job Category** **Primary Location** **Schedule** **Posting Date** **Unposting Date** **To apply, visit ******************************************************************** (****************************** Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency (***************************** SARC/RPRC Coordinator/HSR Portal Administrator - 37863 University Staff The SARC/IPRC Coordinator/HSR Portal Administrator is a position within the Clinical Research Administration Office. As a member of the committee support team, this position encompasses a wide variety of duties and responsibilities. This individual works extensively with professionals in all areas of the University, and UCD affiliates, to assist with the ongoing support of the Scientific Review Advisory Committee, the Investigational Product Review Committee, and Human Subjects Research Portal, as well as providing guidance and to assist faculty and their study teams with problem solving and strategy as it relates to study start up and implementation. The SARC/IPRC Coordinator/HSR Portal Administrator will provide support to the two committees with regard to in-take of new studies, assuring reviewers are aware of new materials and meeting dates and times, creating minutes and follow up documentation related to reviews and meetings. The SARC/IPRC Coordinator/HSR Portal Administrator will respond to faculty and study team inquiries related to study start up, reviews and input needed for new studies and other navigational assistance as requested. The HSR Portal Administrator will process HSR Portal submissions and communicate with study teams and departments about the submissions. Additional duties may include, providing support for the Director, Clinical Research Administration, and other duties as assigned. This position requires independent action, and the use of discretion and creativity within the limits of institutional, state, and federal regulations to facilitate the research mission of the University of Colorado. - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings. The Clinical Research Administration Offices offers guidance for CU clinical research professionals. Our team has significant expertise in human subjects research rules, regulations, best practices, and operations. We are here to guide those through all the regulatory requirements for research involving human subjects. We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: There are many additional perks & programs with the CU Advantage (******************************************************* URL=************************** . : A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis. Applicants must meet minimum qualifications at the time of hire. For full consideration, please submit the following document(s):1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position2. Curriculum vitae / Resume3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address Questions should be directed to: Emily Tiemann, **************************** (******************************************************* URL=****************************) Immediately and continues until position is filled. For best consideration, apply by The starting salary range (or hiring range) for this position has been established as The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.Total Compensation Calculator (******************************************************* URL=****************************** CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities. The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at ******************************** (******************************************************* URL=********************************) . The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (******************************************************* URL=*********************************************************************************** . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (******************************************************* URL=************************************************************************************* . Application Materials Required: Cover Letter, Resume/CV, List of References : Research Services : Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 21093 - ADM AVCRC - Administration : Full-time : Sep 29, 2025 : Ongoing Posting Contact Name: Emily Tiemann Posting Contact Email: **************************** (******************************************************* URL=****************************) Position Number: 00756334jeid-c345ae870d8116449bdf09a6a7d93ff5 The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
$55.5k-70.6k yearly Easy Apply 23d ago
Executive Administrative Assistant to the Dean and Vice President for Academic Affairs
Rocky Vista University 4.5
Administrative associate job in Englewood, CO
Rocky Vista University in Englewood, CO has an opening for an Executive Administrative Assistant to the Dean and Vice President for Academic Affairs (Full-Time) To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at ************ SALARY: $68,000 to $83,400 per year. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials. BENEFITS: RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee's contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions. Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence. RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Primary Purpose Provide confidential and complex administrative assistance and clerical support to the Vice President of Academic Affairs and Dean of Rocky Vista University College of Osteopathic Medicine. Attend meetings and prepare minutes and reports for the VPAA and Dean; maintain confidential and sensitive information. Provides back-up assistance to other executives as needed. Essential Job Functions Oversee daily operations of the Office of the Dean, including administrative support, calendar management, mail/document routing, budget tracking, and coordination of special events and projects. Serve as Confidential Assistant, preparing, proofreading, and processing complex and sensitive reports, letters, and memoranda. Coordinate and support meetings for the Dean, including scheduling, agenda and document preparation, note-taking, and minute transcription for in-person and virtual formats. Manage scheduling across multiple calendars, including meetings with internal departments, external stakeholders, and campus resource reservations (auditoria, conference rooms). Document and support student meetings, including note-taking, transcription, posting to Navigate, and follow-up actions such as drafting letters. Organize and manage student appeals, including documentation, collaboration with legal counsel, and drafting decision letters. Coordinate travel and accommodations for the Dean and VPFA, using sound judgment and working with travel agents. Support COCA accreditation activities, including gathering, organizing, and tracking documents as well as contributing to final report submissions and logistics planning for site visits. Collaborate across departments to gather information and documents requested by the Dean, and provide cross-coverage within the Dean's Suite. Manage digital files and platforms, including OneDrive and SharePoint document organization, editing, and finalization and conversion to PDF. Assist with hiring processes, including iCIMS job postings, search committee coordination, resume collection, and candidate scheduling. Prepare and manage presentations and event logistics, including PowerPoint slide decks for Board of Trustee and Town Hall meetings, and coordination for Match Day and graduation ceremonies. Marginal Job Functions Assist administration, faculty and staff in special projects as directed by the Dean of the Southern Utah Campus. Required Knowledge, Skills, and Abilities Ability to interact with faculty, staff and students in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert-level written and verbal communication skills, strong decision-making ability and attention to detail are equally important. Ability to interact with staff, faculty and students in a fast-paced environment. Capable to work under pressure efficiently and with a high level of professionalism. Outstanding organizational and communication skills. Demonstrate strong computer skills, specifically Microsoft Office Products (Word, Excel, Outlook, and PowerPoint) and Adobe Pro. Ability to discreetly handle confidential material. Ability to plan, organize and schedule office priorities. Ability to multi-task and problem solve innovatively. Work effectively in a team-based environment. Demonstrate effective time management skills and ability to meet deadlines Ability to prepare and analyze documents, reports, and presentations. Attention to detail and quality of work are essential. Minimum Qualifications Bachelor's Degree from an accredited institution in related field with significant C-suite executive assistant experience. Commensurate combination of training and experience that provides the necessary knowledge, skills and abilities may be qualifying. Preferred Qualifications Previous experience successfully creating and/or modifying processes. Ability to interact with internal senior staff and corporate-level administrators. Experience coordinating events with external C-level officers and organization representatives. Final applicant will be required to pass background check and drug screening. Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder. Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University. Ability to orally communicate effectively with others; Ability to communicate effectively in writing, using the English language; Ability to work cooperatively with colleagues and supervisory staffs at all levels; May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties; May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.; May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc. ***************
$29k-34k yearly est. Auto-Apply 15d ago
Administrative Assistant to First Year Writing
MSU Denver Applicant Site 3.8
Administrative associate job in Denver, CO
This position will work with the FYW program for support with clerical tasks and managing student records. #LI- DNI Required Qualifications Must be a current MSU Denver student in good academic/disciplinary standing Must be registered for at least 6 credits every spring and fall semester Preferred Qualifications Extensive knowledge of MS Excel and Word Graphic design experience including Photoshop, Adobe Suite, and Microsoft Suite
$38k-47k yearly est. 60d+ ago
Administrative Assistant
Thompson Thrift Construction, Inc. 3.6
Administrative associate job in Greenwood Village, CO
Join Our Team as an Administrative Assistant Denver, Colorado! Why Thompson Thrift? At Thompson Thrift, we pride ourselves on developing and managing communities where people love to live. Our commitment to excellence extends to our team members through initiatives like TT Serve, which supports personal growth and community outreach, and our Family Impact Program, which focuses on work-life balance. We offer opportunities for career advancement in a supportive and collaborative environment. What You'll Do: Provide general clerical, administrative, and secretarial support to facilitate company goals. Assist in the preparation of reports and presentations. Maintain and manage filing systems and ensure data confidentiality. Take and distribute meeting minutes; track and organize documents for future reference. Coordinate schedules, appointments, events, and travel arrangements. Support event coordination and ensure a safe and secure working environment. Our Ideal Candidate for this Role: Education: High school diploma or GED required; Associate's degree preferred. Experience: 1+ year in administrative or customer service roles. Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and SharePoint. Excellent customer service and communication skills. Strong organizational, problem-solving, and time management skills. Ability to manage multiple priorities under pressure. Team-oriented with a dependable and proactive work ethic. Annual Salary Range*: 70,000 - $80,000 Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. * The hourly or salary range is the range Thompson Thrift in good faith believes is the range of possible compensation for this role at the time of this posting. The Company may ultimately pay more or less than the posted range. This range is only applicable for jobs to be performed in Colorado. This range may be modified in the future. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.
$80k yearly Auto-Apply 43d ago
Administrative Assistant
Valley Hope Association 4.2
Administrative associate job in Englewood, CO
Job Description ADMINISTRATIVE ASSISTANT Schedule/Hours : Part-time (Monday - Friday 8:00am - 12:00pm) Valley Hope of Denver has an exciting opportunity for an Administrative Assistant to join our dedicated and passionate team! At Valley Hope of Denver, the work of every team member matters. The work we do every day saves lives and builds hope for the future through our outpatient addiction treatment services and recovery support. Our work is mission-driven, supported by a strong culture of teamwork and a compassionate environment that is the foundation of the Valley Hope organization. EDUCATION & EXPERIENCE: One (1) year work or internship experience in an office or medical office setting. College credit in business administration or social sciences. Valid and unrestricted driver's license Cardiopulmonary Resuscitation (CPR) certification; or the ability to obtain within 90 days of hire. COMPENSTATION: Starting wage ranges from $18.00 - $20.00/hr. (based on education and experience) BENEFITS: (Condition apply for part-time) Affordable health, dental, and vision insurance Tuition Assistance Student Loan Repayment Public Student Loan Forgiveness (PSLF) Eligible Employer 8 Paid Holidays (Including 1 Personal Holiday) PTO - Up to 22 Days per year based on years of service Paid Parental Leave 401(k) Retirement Plan with employer match Health Saving and Flexible Spending Accounts Employee Assistance Program And much more! JOB SUMMARY: Answers multi-line telephone system and responds effectively to incoming callers. Assists with the admissions call process as directed responding to prospective patients/families with respect and kindness. Assists with the admissions process as directed which may include face-to-face meetings with incoming patients and their families and documentation/computer data entry of patient information. Performs insurance benefit verification process as directed. Interacts with patients and visitors as necessary to support positive clinical environment. Performs cash and credit transactions including book or other merchandise sales as well as patient payments for services accurately and effectively. Deposits daily cash and credit receipts as directed. Assists with processing of weekly accounts payables as directed which may include computer data entry, statement reconciliation and balancing of accounts. Performs word processing duties for clinicians and others in the facility as needed. Respond promptly to medical records requests while following HIPPA and 42 CFR part 2 guidelines. Performs computer data entry of patient charges. Assists with patient meetings regarding insurance and/or financial information as directed. Performs common office related tasks such as filing, faxing, and copying. WORK ENVIRONMENT: Office setting within a residential and/or outpatient treatment facility. Traditional hours; able to work overtime to the extent necessary. Sitting for extended periods of time of up to 4 hours. #ZR
$18-20 hourly 16d ago
Administrative Support Specialist
National Older Worker Career Center
Administrative associate job in Denver, CO
ID: NPSDSC-002-016 Program: NPS Wage/Hr: $35.00 Hours/Week: 20 Minimum Age: 55 For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States. NEW Solutions connects experienced workers (ages 55+) with the National Park Service (NPS). These experienced professionals provide administrative expertise, facilities management, natural and cultural resource planning, and a broad array of other professional skills that support the National Park Service through the Experienced Services Program (ESP). Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee. PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions. This opportunity applies to applicants legally eligible to work in the United States. Qualifications: HS/GED Degree with minimum additional experience of 5 year(s) in administrative services Experience required with Windows, MS Word, MS Excel, MS PowerPoint, MS Teams, MS Outlook, MS SharePoint Duties: Support Denver Service Center?s project execution workload by processing payroll, travel authorizations and vouchers, reconciling travel card statements, and assisting with a variety of certification management systems to ensure renewal requirements for FAC-COR and FACP/PM and other certificate requirements are met. Processes payroll, travel authorizations and vouchers, and reconciles travel card statements. Serves as timekeeper and travel arranger for staff ensuring procedures and regulations are followed and organizes and maintains divisional electronic filing systems. Monitors and reviews workflow and shifts assignments when necessary to accommodate fluctuating workload ensuring a high level of customer service skills are demonstrated with all staff. 95% Assists with a variety of certification management systems to ensure renewal requirements for FAC-COR and FACP/PM and other certificate requirements such as construction management and project management are completed to support DSC's project execution workload. 5% Other: Physical requirements: The work is primarily sedentary and performed in an office environment Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.
$35 hourly 23d ago
Administrative Assistant
Hines 4.3
Administrative associate job in Denver, CO
When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you'll be a part of shaping our future in the years to come. Responsibilities As an Administrative Assistant with Hines, you will provide administrative support to a team or department. Responsibilities include, but are not limited to: * Produce general correspondence * Create presentations and reports * Maintain calendars and coordinate meetings and special events * Schedule travel arrangements * Answer phone(s) * Assist with projects as assigned Qualifications Minimum Requirements include: * High school diploma or equivalent from an accredited institution * Two or more years' experience in an administrative role in a professional office environment * Advanced knowledge of Microsoft Office * Compensation $58,800 - $76,400; 3% Bonus Pool * Benefits Information: ******************************************* Closing Hines is a global real estate investment, development and property manager. The firm was founded by Gerald D. Hines in 1957 and now operates in 28 countries. We manage a $92.3B¹ portfolio of high-performing assets across residential, logistics, retail, office and mixed-use strategies. Our local teams serve 634 properties totaling over 225 million square feet globally. We are committed to a net zero carbon target by 2040 without buying offsets. To learn more about Hines, visit ************* and follow @Hines on social media. ¹Includes both the global Hines organization as well as RIA AUM as of June 30, 2022. We are an equal opportunity employer and support workforce diversity. No calls or emails from third parties at this time please.
$58.8k-76.4k yearly Auto-Apply 17d ago
Administrative Specialist
Fehr & Peers 4.2
Administrative associate job in Denver, CO
Job DescriptionWe're seeking an Administrative Specialist to join our team of collaborative transportation and business professionals who are passionate about making a positive impact on neighboring communities. This role requires someone who is proactive, enthusiastic, and organized, to effectively assist clients and staff alike. The ideal candidate will be detail-oriented, eager to jump in and help support the team, and open to trying new tasks. We provide a flexible, inclusive, and fun atmosphere. Located in downtown Denver, our 19-person office is easily accessible by transit, walking and bicycling. Our companywide focus on career development also ensures staff have ample opportunity for skills development, growth, and mentorship. Join us in person, full time, and grow your career!Administrative Responsibilities Serve as the first point of contact for clients, greeting and orienting visitors at our front desk, and handling incoming phone calls Assist office leadership with administrative needs, including equipment, orders, building management, and more Maintain office calendar Coordinate meetings and office events as requested, including food purchases and meeting set-up/clean-up Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies stocked as needed Manage the kitchen, keeping it tidy and stocked with supplies Act as a liaison for corporate administrative staff, facilitating relevant information sharing within the local office Participate in a companywide administrative group focused on collaboration and enhancement of administrative services Coordinate with administrative staff from other offices, and take on some administrative duties from other offices in times of need Organize and produce electronic and hard-copy versions of deliverables for projects and proposals Accounting Responsibilities Provide basic bookkeeping support, including preparation of credit card and petty cash statements and processing of the office's accounts payable expenses and check requests Assist with project set-up in our accounting and project management software Compile and send monthly project invoices Work with project managers to follow up with clients on unpaid invoices Marketing Responsibilities Assist with the preparation of final proposal deliverables, including design, production, and coordinating delivery services Provide other marketing support as needed Qualifications 1-3 years of experience working in a professional business environment Commitment to high-quality, reliable, and timely work performance Customer service mindset-proactive, solutions-oriented, with the ability to anticipate needs Excellent time management and organizational skills-able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees Intermediate or advanced experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office Suite (Excel, Teams and SharePoint desired) Familiarity with general bookkeeping practices Ability to reliably work in the office Monday to Friday Openness to periodically arriving early and leaving late to assist with special events, typically once per quarter Placement within the stated pay range will be determined based upon education, experience, and qualifications. Please submit your application by November 30th, 2025. Benefit Highlights: Medical, Dental, Vision, Life and Disability Insurance. 401(k) Plan with matching and profit sharing. Flexible Spending Accounts.Commuter Benefits. Paid Vacation, holidays and sick leave. 8 weeks of Paid Parental Leave. Mentoring and Career Development programs. Research and Development group participation, and more. Full information about the benefits we offer can be found by visiting our careers page. EEO: Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$39k-54k yearly est. 1d ago
Health Administrative Assistant
Clayton Early Learning 3.7
Administrative associate job in Denver, CO
About the role: This position supports a designated program through the support of a broad range of tasks. The focal point of this role is to support the program and families within the program from an administrative perspective. This position will be responsible for various monitoring, documentation, and data entry responsibilities focusing on medical records and children's preventive health care services to ensure compliance with Head Start Performance Standards in the areas of health and nutrition. Works with the Health and Nutrition Manager as well as other members of the comprehensive services team to carry out health and nutrition services for Early Head Start and Head Start children and families. Who we are: At Clayton Early Learning, we stand as an innovation hub dedicated to cultivating vibrant and equitable communities. Our mission revolves around collaborative partnerships with families, fostering a holistic approach to the early years through a commitment to the whole child and whole family. By actively engaging with families, we aim to uncover effective strategies, embrace continuous discovery, and lead the charge in advancing systemic change. Our vision is rooted in the belief that by nurturing the foundation of early childhood, we contribute to the well-being and prosperity of individuals, families, and communities at large. Through our relentless pursuit of what works, we strive to create an enduring impact on the lives of children and families, setting the stage for a future of shared success and thriving communities. What we want you to do: Program Administration * Supports the Health and Nutrition Manager in creating and distributing relevant communications such as flyers, presentations and mailings to families and the community. * Provides general administrative support to the health (and/or the comprehensive services) team such as creating reports, data entry and other projects as assigned. * Requests and monitors receipt of medical records weekly for all preventive health care services, ill care visits, and prenatal services * Establishes due dates EPSDT for children's preventive health care services and records into child's medical record to ensure Head Performance Standards and Colorado State Childcare Licensing compliance for preventive health care service and screenings. * Enters data from enrollment paperwork into the database management system * Assists program staff with health supplies and materials (ordering, delivering, auditing) * Works with Health and Nutrition Consultants to ensure streamlined internal work. Data Assistance & Data Entry * Enters data into database management system in an accurate and timely manner * Downloads data from the database management system; cleans and organizes data for submission to relevant stakeholders * Processes health-related record requests from parents or staff within 24 hours of receiving notification. * Maintains accurate and up- to-date health and nutrition files for all active and terminated program children. Creates new file for each child upon enrollment into the program on a timely basis. Files all health and nutrition related paperwork weekly. * Supports the data team with other tasks to enhance the department * Informs supervisor of any problem areas associated with medical and nutrition records as problems occur to ensure the quality of records in the files. What we are looking for and what you must have: * Excellent oral and written communication skills * Attention to detail with the ability to maintain and organize documents and files * Proficient with Microsoft Office Suite with the ability to learn a variety of software and systems * Experience with office equipment with the ability to troubleshoot * Willingness to learn new skills and adapt to various situations. * Interpersonal skills with the ability to interact with a diverse audience of individuals and groups * Interpret/understand basic to intermediate level information received, as well as prepare and transmit it. Involves ongoing interaction with other employees, health care agencies and their medical records departments, the general public, and children and parents within the community. * Ability to identify and seek needed information/research skills; implements creative ways to solve problems while remaining calm in stressful situations. * Knowledge of early childhood education and/or related fields preferred. * Ability to manage multiple deadlines and prioritize accordingly. * Passionate commitment to and a sense of urgency for the importance of early childhood development and taking a whole-child, whole-family approach. * Self-motivated and efficient. * Ability to lift up to 50lbs independently. * Must be able to pass background check, CBI and FBI. The perks: * 401(k) with 5% match * 16 Company-paid days for Holidays * Vacation and Sick time * Medical, Vision, and Dental beneﬁts * FSA Plans * College Investment plans * Identify theft and Protection plans * A fun, dynamic, and exciting environment Compensation: * $22.00- $25.00 Hourly Our Core Values: At Clayton we work to foster a community characterized by trust, dignity, love, and justice, with our children and families, our team members, and other partners on our campus and beyond. We see these values in action each day as they strengthen our Clayton community and our service to the children, families, and educators we serve. Community-Community fosters belonging, resiliency, stability, and strength. We are committed to creating a caring, trauma-informed, professional community at Clayton and we are committed to being a positive member of the many communities we partner with and serve. Community is living the seven Sanctuary commitments: nonviolence, emotional intelligence, social learning, democracy, open communication, social responsibility, and growth and change. Collaboration-Collaboration builds trust and relationships and brings new ideas, skills, and knowledge to help us do better work. We are committed to approaching our work as one team across Clayton. Belonging- Belonging leads us to reflect the communities we serve and bring the widest variety of ideas and innovation to our work. We are committed to building and sustaining an organization centered on belonging. Growth- Growth allows us to develop as professionals and to provide the best services we can to the children, families, and educators we serve. We are committed to growing as individuals and as an organization. Stewardship-Stewardship enables us to have the greatest impact we can with the resources we have. We are committed to being good stewards of our community and our resources. Fun-Fun reduces stress, keeps us motivated, builds connections, and models for our children the joy that can come with learning and working together. We are committed to having fun Clayton Early Learning is an equal opportunity employer that values workplace diversity. We strive to create an inclusive work place that embraces diverse backgrounds, life experiences, and perspectives. We prohibit discrimination of employees or applicants on the basis of race, creed, color, age, sex, national origin, sexual identity, sexual orientation, religious affiliation, disability, or any other classification considered discriminatory under applicable law
$22-25 hourly 8d ago
Administrative Assistant and Personal Assistant for Fischer Van Lines
Fischer Van Lines, Denver Moving Company LLC
Administrative associate job in Denver, CO
Job DescriptionBenefits: Company parties Opportunity for advancement Training & development We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support directly to the owner. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Lite Office Cleaning Purchasing Social Media Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and Publisher Highly organized with excellent time management skills and the ability to prioritize projects Call ************ to start the hiring process or submit your application here! Or Goto *********************** and fill out our application form on our website. Thanks! Jeff Fischer
$34k-47k yearly est. 9d ago
Trust Administrative Assistant
Midwest Trust Company 3.9
Administrative associate job in Boulder, CO
Midwest Trust Company is a full-service wealth management institution offering complete trust services in the areas of personal trust administration, estate planning, investment management, retirement and investment planning, and profit sharing and 401(k) programs. If you are dedicated, disciplined, and client-focused, we have an opportunity for you to join our firm as a Trust Administrative Assistant. You will support one or more Personal Trust Administrators in the management of trust accounts. Key Responsibilities: Client Support: Assist clients with inquiries, request and account maintenance. Coordinate client meetings, prepare meeting materials, and assist with follow-up tasks as needed. Maintain accurate client records and documentation. Trust Administration Support: Assist Trust Officers with administrative tasks related to trust account administration, including opening and closing accounts, processing transactions, and maintaining account files. Prepare account paperwork and documentation, ensuring compliance with regulatory requirements and internal policies Coordinate with internal departments and external parties to facilitate trust administration processes. Document Management: Organize and maintain electronic and physical filing systems for trust documents, correspondence, and other records. Assist with scanning, indexing, and archiving documents in accordance with document retention policies. Office Management: Provide general administrative support to the trust department, including answering phones, managing calendars, scheduling appointments, and ordering supplies. Assist with special projects and initiatives assigned by management. Qualifications: High School diploma or equivalent; associate or bachelor degree preferred in business related field Previous experience in administrative support roles, preferably 1 to 3 years of trust Strong organizational skills with ability to prioritize tasks and manage multiple deadlines Excellent attention to detail and accuracy in data entry and document preparation Proficiency in Microsoft Office Suite (Word, Excel and Outlook) and experience with data based management systems (SunGuard Addvantage is a plus) Excellent verbal and written communication skills Ability to maintain confidentiality and handle sensitive information with discretion Knowledge of trust administration processes and regulations is preferred Experience with Life Insurance a plus PIc79b531047c5-31181-39218358
$30k-38k yearly est. 7d ago
Qualified Medication Administration Person (QMAP) - SCL
Civitas Senior Living
Administrative associate job in Littleton, CO
Community: StoneCreek of Littleton Location: 7800 S. Windermere St. Littleton, CO 80120 Add Passion to Your Career! Are you passionate about caring for others and eager to make a meaningful impact every day? If you find joy in making others smile and building lasting relationships, our community is the perfect place for you. We are seeking a dedicated QMAP to enhance the lives of our elderly residents. Position Highlights: Administer and manage medication, ensuring accurate dosage and resident safety. Record and report vital signs, contributing to the health monitoring of our residents. Assist residents with daily activities such as bathing, grooming, and dressing. Foster a supportive environment, encouraging resident participation in activities and social engagements. Perform light housekeeping duties and assist with meal services to maintain a pleasant living environment. What We Require: Valid state QMAP certification. Ability to stay organized and focused in a dynamic, fast-paced setting. A positive attitude and a genuine interest in working with elderly populations. Physical endurance to stand for the majority of the shift. Why Join Us? Stable work hours and generous Paid Time Off to promote work-life balance. A comprehensive benefits package that includes Medical, Dental, Vision, and 401(k). Employee perks like Next Day Pay, travel and retail discounts, and no late-night shifts. Opportunities for ongoing training and career advancement. Access to voluntary benefits like pet insurance, ID theft protection, and more. A recognized Great Place to Work with a strong community spirit. The application window is anticipated to close within 14 days of the date of the posting. Depending on your role eligibility, team members may choose from the following benefits available: Benefits Eligibility Medical, Dental, Vision insurance 401(k) Employee assistance program Employee discounts program Referral program Early access to earned wages Optional voluntary benefits including ID theft protection and pet insurance Paid Time Off Paid holidays Company provided life insurance Disability (short and long term) Flexible Spending Accounts Health Savings Account Optional life, dependent life insurance, accident, critical illness and hospital indemnity Insurance, and legal plan Tuition reimbursement PTO Exchange
$34k-47k yearly est. 60d+ ago
Administrative Assistant
Roy Jorgensen Associates 4.3
Administrative associate job in Denver, CO
Roy Jorgensen Associates, Inc. (Jorgensen) is a world leader in maintenance management. For over 60 years Jorgensen has provided a diverse range of facility and highway infrastructure, consulting, maintenance and management services. Our professionals are in the forefront as project managers, maintenance engineers, trainers, assets managers and solution providers. Our firm is focused on the operations and maintenance of transportation and public works infrastructure assets. Our system approach to maintenance management is unparalleled in our industry. We know how to identify and implement innovative solutions for our client's toughest challenges. Position summary: Roy Jorgensen Associates, Inc. is currently seeking an energetic and highly organized full-time Administrative Assistant to support a fast-paced highway operation and maintenance project located in Denver, CO. The Administrative Assistant is expected to assist with project coordination, is directly responsible for the administration of the in-house maintenance management system, records and verifies work activity, and executes other project and general clerical duties as described below. The service request and work order system is the central hub of Jorgensen's field operations and it is critical that the system be managed properly daily. This position also requires performing a variety of tasks related to highway/roadway snow and ice maintenance, as well as adherence to all applicable federal, state, and local regulations, and Jorgensen Company policies and procedures. Schedule flexibility is a must, as there may occasionally be work outside of regular business hours. This position works closely with Management, Field Superintendent, Corporate, the Client, and work crews. Salary: $23-$28 per hour depending on experience. Schedule: Full time, Mon-Fri with second and third shift work as needed. This position will report to the project office which is located near Peoria Street & I-70 in Denver, CO. Responsibilities: Administer and maintain in-house maintenance management system. Coordinate permit requests with local municipalities. Meeting minutes and agenda development. Create/review/schedule/edit work orders and daily work reports. Document, review, prepare, create, and process advanced documents such as third-party claim records. Query production and scheduling reports for field operations. Supports activities related to year-round highway operations and maintenance. Review technical and non-technical documents for general formatting, grammar, etc. Organize, maintain, and coordinate staff licenses and certifications. Create and modify documents using Microsoft Office products. Perform general clerical duties: photocopying, faxing, mailing, filing, data entry. Maintain hard copy and electronic filing system at multiple site offices. Meet and greet clients and visitors. Sign for and distribute general mail and UPS/FedEx packages. Coordinate and maintain records for the staff and office space, phones, parking, company credit cards, office keys, etc. Store /ordering office supplies and other project office inventory items. Office upkeep, replace items to their original location at the end of each day. Coordinate and communicate with vendors to maintain proper office working conditions. Participate in weekly administrative meetings and required training. Be a dependable, reliable and highly organized member of the team with business maturity, discretion, enthusiasm, and a positive attitude. Independent, show initiative; seek out work and get the job done. Communicate clearly with supervisors and other team members. Assist other staff as needed. Education and Experience Requirements: High School Diploma Excellent general computer skills to include MS Word, Excel, and the ability to learn proprietary platforms quickly. Excellent organization and independent work skills. Attention to detail. Problem solver. Strong oral and written communication skills. Customer service orientation. Ability to perform basic math skills including calculations using fractions, percents, and/or ratios. Preferred: Some college courses, and related industry certifications. Prior administrative and project coordination experience. CDOT (Colorado Department of Transportation) experience. Construction industry or public works experience. Contract management experience Field staff and subcontractor coordination experience. General Method of Handling Traffic (MHT) knowledge. Total Compensation Package to include: FREE PPE! Competitive base pay, annual profitability-based bonus, eligible for referral bonus, recognition incentives and extensive training opportunities. Comprehensive Benefit Plan options for full time employees to include: Health, Vision, & Dental insurance, 401(k) Retirement Plan, Vacation, Sick, 12 paid Holidays, Life Insurance, Long Term Disability coverage, Flexible Spending Accounts, Pet Insurance Discount, Health Savings Accounts, Critical Illness coverage, Employee Assistance Plans and more! Company will conduct Background check, MVR and Controlled Substance testing prior to hire. Roy Jorgensen Associates, Inc. is an Equal Opportunity Employer and is committed to diversity in our workforce. EOE/M/F/D/V
$23-28 hourly 60d+ ago
Administrative Assistant
Roto-Rooter Services Company 4.6
Administrative associate job in Denver, CO
Overview Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Denver. The hourly rate for this position is $20.00-$22.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. This posting will be running for approximately 90 days or until the position is filled. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. * Communicates benefit information to employees. * Interfaces with appropriate Home Office personnel to answer general employee questions. * Collects and files signed time records for hourly and commissioned employees. * May compute payroll for office staff and forwards it to home office payroll representative. * Works with payroll representative to resolve any payroll discrepancies. * Handles customer's confidential payment information. * Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. * May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. * Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. * Orders and maintains office supplies for the branch. Requirements * Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. * Proven ability to thrive in a fast-paced environment. * A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. * A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. * Self-starter who is organized, thorough with attention to detail & follow-up skills. * Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: * Medical insurance with a Prescription Drug Card * Accident and Critical Illness Insurance * Dental Insurance * Vision Insurance * Paid Vacation * Paid Training * Life Insurance * Matching 401K Retirement Savings Plan * Tuition Reimbursement * Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND18 #LI-LJ1 #LI-ONSITE
$20-22 hourly 7d ago
Administrative Assistant
Artech Information System 4.8
Administrative associate job in Denver, CO
Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Typically reports to a supervisor or manager. Position Comments: Greet and provide general support to visitors Provide administrative support to leadership team (travel, meeting arrangements, agenda and document preparation, etc.) Provide general support to employees (conference room management, large meeting coordination, facilities issues, etc.) Coordinate and manage all catering requests for the team Maintain kitchen (we keep a fully stocked one!) and office supply inventory, while anticipating upcoming needs. Responsible for placing orders, verifying receipts and organization of items Submit and reconcile expense reports Maintain contact lists, email groups and calendars for the team Sort and distribute incoming mail & deliveries Additional Information For more details, Please contact Siva Kumar ************
$33k-41k yearly est. 60d+ ago
Administrative Assistant to the Director
Consultants for Children 3.8
Administrative associate job in Lakewood, CO
Full-Time | Hybrid, living in Colorado | Consultants for Children, Inc. Do you want to make a difference in a child's life? Then this is the position for you! Consultants for Children, Inc. is a unique, client-centered company striving to meet the individual and varying needs of children with autism and other developmental disabilities, as well as their families. We believe that with effective help, each child can have a happy and fulfilling life. Why You Will Love Working for CFCI: Privately, Women-owned since 2002 with seven locations throughout Colorado and New Mexico and still growing! AMAZING benefits for Part-Time and Full-Time staff! 7 paid holidays a year, including your birthday 4 Flexible Days off per year Wellness Reimbursement Program Medical / Vision / Dental for full-time employees after 90 days (full-time is considered 30+ hours per week with CFCI) Vacation for full-time employees after one year 401K Option through Human Interest Paid sick time Company funded outings throughout the year for yourself and a plus one! Performance reviews at first 90-days, first 6-months and then yearly! Agency dedicated to client care, supported by a highly skilled clinical and support team with a strong company culture. Work-life-balance oriented scheduling Discounted coursework through our partnership with Purdue University Global and FIT Position Overview The Administrative Assistant to the Director provides essential administrative and organizational support to help keep daily operations running smoothly. This role supports the Director and multiple administrative departments with routine tasks, follow-up, coordination, and general office needs. It's a great fit for someone who is detail-oriented, dependable, and enjoys helping teams stay organized and on track. This role is primarily remote, but you must be located in the state of Colorado and in-person attendance of 2 administrative summits each year in Denver is also required. Key Responsibilities General Administrative Support Assist with routine administrative tasks such as document organization, data entry, filing, preparing forms, and maintaining records. Provide support to HR, Billing, Case Management, or other departments as directed by the Director. Help maintain organized digital and physical filing systems. Meeting Support & Task Coordination Attend internal meetings as directed by the Director. Take clear notes and summarize key points and action items. Follow up with staff on assigned tasks to ensure completion. Track deadlines and provide updates to the Director as needed. Communication & Email Support Monitor, sort, and flag emails in the Director's inbox when appropriate. Draft basic correspondence and assist with email organization. Direct inquiries or requests to the appropriate staff members and confirm follow-through. Help maintain smooth communication between departments and the Director's office. Project Support Assist the Director with small projects and department initiatives. Help coordinate simple logistics such as scheduling, gathering materials, or consolidating information. Support with tracking progress and ensuring timelines stay on schedule. Qualifications & Requirements Be at least 18 years old with a high school diploma or equivalent degree. 2 years of administrative or office support experience preferred. Strong organizational skills and attention to detail. Clear written and verbal communication skills. Ability to maintain confidentiality and handle sensitive information appropriately. Dependable with strong follow-through. Comfortable managing multiple small tasks and shifting priorities. Proficiency with Google Workspace (Gmail, Drive, Docs, Sheets) or similar tools. In-Person attendance of 2 administration summits per year located in Denver, CO. Additional Skills Reliable, professional, and approachable Detail-focused and thorough Comfortable collaborating with and supporting several teams Problem-solver with a can-do attitude. Comfortable asking questions and seeking clarification when needed Pay Range: $40,560 - $45,000 CFCI accepts applications on an ongoing basis.
$40.6k-45k yearly 15d ago
Secretary
Beloform Craft
Administrative associate job in Denver, CO
Job DescriptionDescription Job Title: Secretary The Secretary is responsible for providing administrative and clerical support to ensure efficient operation of the office. This role requires strong organizational, communication, and time-management skills, as well as a professional and positive attitude. The Secretary will manage schedules, handle correspondence, coordinate meetings, and perform a variety of tasks to support the team and ensure smooth daily operations. Key Responsibilities Administrative Support: Answer phone calls, direct inquiries, and provide information to clients and team members. Manage emails, correspondence, and communications, ensuring timely responses and appropriate follow-up. Prepare, organize, and maintain documents, reports, and records, both electronic and physical. Calendar and Schedule Management: Arrange and coordinate meetings, appointments, and events, both internal and external. Maintain and update executives' calendars, avoiding scheduling conflicts and ensuring all participants have necessary information. Set reminders and provide support for travel arrangements, accommodations, and event logistics. Document Preparation: Draft, proofread, and format reports, letters, presentations, and other documents as required. Handle confidential information with discretion and professionalism. Office Organization: Maintain office supplies, manage inventory, and coordinate ordering when needed. Ensure filing systems are organized and up-to-date for easy access and retrieval. Customer Service and Communication: Greet and assist visitors, directing them to the appropriate personnel or departments. Provide courteous and efficient customer service to clients and stakeholders. Additional Support: Perform additional administrative duties as requested to support office operations and executive staff. Skills, Knowledge and Expertise High school diploma or equivalent (Associate's degree or secretarial training preferred). Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational skills and attention to detail. Ability to multitask, prioritize, and manage time effectively. High level of integrity and ability to handle confidential information. Positive attitude and professional demeanor. Benefits Health, dental, and vision insurance Paid time off (PTO) and holidays Retirement plan options (e.g., 401(k)) Professional development opportunities Wellness programs
$26k-38k yearly est. 10d ago
Gastroenterologist Is Needed for Locum Tenens Assistance in Colorado
Weatherby Healthcare
Administrative associate job in Lakewood, CO
If this opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details. 24/7 call shifts ending following morning at 7am 8 - 10 consults per day 5 - 8 scopes per day Colonoscopy, ERCP, EUS, and GI bleed management required ACLS certification required Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO From $335.00 to $425.00 hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Please reach out to your consultant for more information." Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************
$23k-33k yearly est. 22d ago
Administrative Specialist
Fehr & Peers 4.2
Administrative associate job in Denver, CO
We're seeking an Administrative Specialist to join our team of collaborative transportation and business professionals who are passionate about making a positive impact on neighboring communities. This role requires someone who is proactive, enthusiastic, and organized, to effectively assist clients and staff alike. The ideal candidate will be detail-oriented, eager to jump in and help support the team, and open to trying new tasks. We provide a flexible, inclusive, and fun atmosphere. Located in downtown Denver, our 19-person office is easily accessible by transit, walking and bicycling. Our companywide focus on career development also ensures staff have ample opportunity for skills development, growth, and mentorship. Join us in person, full time, and grow your career!Administrative Responsibilities Serve as the first point of contact for clients, greeting and orienting visitors at our front desk, and handling incoming phone calls Assist office leadership with administrative needs, including equipment, orders, building management, and more Maintain office calendar Coordinate meetings and office events as requested, including food purchases and meeting set-up/clean-up Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies stocked as needed Manage the kitchen, keeping it tidy and stocked with supplies Act as a liaison for corporate administrative staff, facilitating relevant information sharing within the local office Participate in a companywide administrative group focused on collaboration and enhancement of administrative services Coordinate with administrative staff from other offices, and take on some administrative duties from other offices in times of need Organize and produce electronic and hard-copy versions of deliverables for projects and proposals Accounting Responsibilities Provide basic bookkeeping support, including preparation of credit card and petty cash statements and processing of the office's accounts payable expenses and check requests Assist with project set-up in our accounting and project management software Compile and send monthly project invoices Work with project managers to follow up with clients on unpaid invoices Marketing Responsibilities Assist with the preparation of final proposal deliverables, including design, production, and coordinating delivery services Provide other marketing support as needed Qualifications 1-3 years of experience working in a professional business environment Commitment to high-quality, reliable, and timely work performance Customer service mindset-proactive, solutions-oriented, with the ability to anticipate needs Excellent time management and organizational skills-able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees Intermediate or advanced experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office Suite (Excel, Teams and SharePoint desired) Familiarity with general bookkeeping practices Ability to reliably work in the office Monday to Friday Openness to periodically arriving early and leaving late to assist with special events, typically once per quarter Benefit Highlights: Medical, Dental, Vision, Life and Disability Insurance. 401(k) Plan with matching and profit sharing. Flexible Spending Accounts.Commuter Benefits. Paid Vacation, holidays and sick leave. 8 weeks of Paid Parental Leave. Mentoring and Career Development programs. Research and Development group participation, and more. Full information about the benefits we offer can be found by visiting our careers page. EEO: Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.
$39k-54k yearly est. Auto-Apply 31d ago

Learn more about administrative associate jobs

How much does an administrative associate earn in Broomfield, CO?

The average administrative associate in Broomfield, CO earns between $22,000 and $49,000 annually. This compares to the national average administrative associate range of $23,000 to $51,000.

Average administrative associate salary in Broomfield, CO

$33,000

$22,00010%

$33,000Median

$49,00090%

What are the biggest employers of Administrative Associates in Broomfield, CO?

The biggest employers of Administrative Associates in Broomfield, CO are:

Apollo Professional Solutions

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Administrative Associate Broomfield, CO Jobs

Administrative associate jobs in Broomfield, CO

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Learn more about administrative associate jobs

How much does an administrative associate earn in Broomfield, CO?

What are the biggest employers of Administrative Associates in Broomfield, CO?