Administrative Associate Jobs in Buffalo, NY

Job DescriptionDuties Description Office for People With Developmental Disabilities priority is the health and safety of the statewide 128,000 individuals with developmental disabilities receiving agency’s support. As a Direct Support Assistant, you would help individuals with developmental disabilities lead richer lives. Under supervision these positions will: Provide supports and services. Advocate, encourage, guide and teach individuals in expressing personal choice. Ensure community integration. Assist individuals with personal hygiene care, toileting, dining, dressing, meal preparation, lifts and transfers. Help individuals to participate in games and recreational programs. Coach and encourage individuals to develop daily living skills. Provide a clean, safe, and comfortable environment. Work with other staff to carry out care plans and to record care plans. Administer medication in accordance with special instructions. To learn more about what direct professionals do on the job every day, go to; ********************************* K4z3KAqtE LinkedIn: ************************************************************************************************** View=all Minimum Qualifications You must have a high school diploma or an equivalency, such as a GED or a Direct Support Professional (DSP) Certificate from an accredited public or private organization. You must have a valid license to operate a motor vehicle in New York State. You will be required to maintain a valid driver's license throughout your employment as a DSA. You must meet physical and agility standards. Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title. At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status. Please note that starting salary for this title reflects the increased hiring salary and geographic pay differential. Posted Hiring Salary includes the sum of the statutory hiring rate for CSEA Grade 9 ($42,641), Increased Hiring Salary ($5,584) and Geographic Pay Differential ($4,000). Geographic Pay Differential is added to the job rate ($52,413). If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee. For CSEA positions: Local Bidding Agreements will be honored. Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume. All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility. If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit *********** Aid.gov/publicservice. Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at ************** or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms. Savings programs such as the U.S. Savings Bond and the College Savings Plan. Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses. Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs. Life insurance and Disability insurance. The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis. Paid Holidays and Leave: ° Thirteen (13) paid holidays each year. ° Thirteen (13) days of paid vacation leave initially. ° Five (5) days paid personal leave each year. ° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year. ° Up to three (3) days professional leave each year to participate in professional development events. Health Care Coverage: Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost. Paid Parental Leave: Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care. Retirement Program: Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation. Professional Development and Education and Training: NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit ********************************************************* Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit ********************************************************* OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

Technology company located in Clarence, NY is looking to add a full-time, on-site Administrative Assistant/Receptionist to our team. The administrative assistant is responsible for answering and transferring inbound client and prospect phone calls, monitoring and forwarding inbound emails, signing in/out employees and visitors, and assisting with other clerical tasks. The ideal candidate is responsible, organized and possesses clear oral and written communication skills. Monday through Friday, 8-5 schedule with a 1 hour lunch; includes benefits and paid time off.

National Fuel is currently seeking a Legal Assistant for an outstanding career opportunity in the Legal department located at our corporate headquarters in Williamsville, NY. National Fuel is proud to have an inclusive workplace where diversity is valued, hard work is rewarded and promotion from within is supported. We offer exciting career opportunities for talented and ambitious job seekers and encourage you to apply today. PRIMARY RESPONSIBILITIES: * General administrative support to multiple attorneys including filing, scheduling, copying and document preparation * Phone and e-mail interaction with employees and vendors * Data entry into multiple computer programs/systems * Billing, reconciliations and reporting * Ordering office supplies * Preparation and distribution of department correspondence * Other special projects as needed which require strong analytical and customer service skills MINIMUM QUALIFICATIONS: * High school diploma or equivalent and proven experience in an administrative or legal capacity * Proficiency in Microsoft Excel and Word * Demonstrated attention to detail, communication and multi-tasking skills * Exceptional analytical and organizational skills * Dependability and attention to detail * Composure, professionalism, and excellent interpersonal skills PREFERRED QUALIFICATIONS: * Associate's degree in Business Administration, Legal Studies or a related field ABOUT NATIONAL FUEL: National Fuel is a diversified energy company headquartered near Buffalo, NY. Our employees continue to be the most important part of our Company and have made us who we are today. We are dedicated to the communities in which we live and work and have nearly 2,000 employees in Western NY and Northwest PA. COMPENSATION AND BENEFITS: The rate of pay for the Legal Assistant starts at $27.00-$28.50/hour. National Fuel offers a comprehensive benefits package including the following: * Medical and Prescription Drug Coverage · Paid Company Holidays · Dental Coverage · Parental Leave for Mothers and Fathers · Vision Coverage · Tuition Reimbursement · 401(k) with Company Match · Life Insurance · Company Funded Retirement Savings Account · Flexible Spending Account · Paid Time Off · Charitable Giving Programs HOW TO APPLY: Any candidate offered a position with National Fuel will be required to successfully complete a pre-employment drug test. For confidential consideration, please submit your resume and cover letter (preferably in PDF format) by June 19, 2025. National Fuel #25-041NY - Administrative Assistant (Legal Dept) 6363 Main Street Williamsville, NY 14221 **************** Please reference position #25-041NY - Administrative Assistant (Legal Dept) in the subject line of your email

Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

Benefits: Competitive salary Opportunity for advancement Training & development Join ServiceMaster Clean, a renowned professional cleaning company committed to creating cleaner, healthier, and safer work environments for over 70 years. As a ServiceMaster Service Partner, you'll be part of a collaborative team dedicated to delivering optimal solutions and customer service to our clients. About Us: ServiceMaster Clean Buffalo is a premier commercial cleaning company in Western New York, delivering top-quality services to a variety of businesses and facilities. We pride ourselves on creating a clean and safe environment for our clients while fostering a supportive and professional atmosphere for our team members. As we continue to grow, we are looking for a dedicated and detail-oriented Admin & Bookkeeping Coordinator to join our team. Job Overview: The Admin & Bookkeeping Coordinator will play a critical role in the daily operations of our business, supporting the Office Manager and Operations Manager and ensuring efficient administrative processes. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will be proficient in Excel, QuickBooks, and other bookkeeping tasks and will help create systems and processes that enhance our office's productivity. Key Responsibilities: Excel: Create, manage, and analyze spreadsheets related to business operations, financial data, and scheduling. Bookkeeping: Maintain accurate financial records, process transactions, and manage accounts payable/receivable. Invoicing: Generate and manage invoices, ensuring they are sent promptly and followed up on as needed. QuickBooks: Utilize QuickBooks for bookkeeping and financial reporting, ensuring accuracy in all entries. Process and System Creation: Develop and implement efficient administrative processes to streamline business operations. Supporting the Office Manager / Operations Manager: Assist with general office tasks, scheduling, communication with clients, and managing office supplies. Handle customer inquiries, bookings, and coordinate services as required. Qualifications: Proficiency in Microsoft Excel and QuickBooks is required. Previous experience in bookkeeping, invoicing, and administrative roles preferred. Strong attention to detail and excellent organizational skills. Ability to manage time effectively and prioritize tasks in a fast-paced environment. Excellent verbal and written communication skills. Problem-solving skills and the ability to create efficient processes. Experience in customer service and office administration is a plus. Essential Team Member Benefits: Competitive Pay Flexible Schedules Career Path Opportunities Paid Training Weekly Pay Compensation: $18.00 - $22.00 per hour Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision. Our environment is a diverse community where successful people work together to achieve common goals. This franchise is independently owned and operated by a ServiceMaster Clean franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee, and not to The ServiceMaster Company, LLC.

UBMD Orthopaedics & Sports Medicine is seeking hardworking and passionate individuals for our Medical Administration/Secretary positions. The medical administration/ secretary role will create a great first impression for patients; setting the tone for patients to have a good experience with his/her doctor. Patient care is our main focus and our ideal candidate will be compassionate and empathetic. The Medical Administration/ Secretary position dictates high level responsibility and accountability, individuals who are confident in their communication and administrative abilities are strongly encouraged to apply. **Medent experience is preferred but not mandatory. JOB SUMMARY The medical administration/secretary position supports medical staff including physicians, physicians assistants etc. The role requires an administrative professional who is detail oriented, responsible, dependable, efficient, and has the ability to multi task while remaining courteous, informative, and empathetic towards patients. Travel to several of the office locations may be required. DUTIES Rooming patients/checking patients out - generating work notes, orders, etc. based on the providers directive; schedule follow up appointments; coordinate imaging studies, consults, etc. Assists patients in booking follow up appointments Answers and directs incoming calls promptly and appropriately; listen and return voicemails. Schedule Surgeries following proper procedure. Call Surgery patients to confirm surgery times & pre-op instructions Prep Surgery charts - making sure they are complete with the required pre-op reports & faxed to the appropriate facility; Fax surgery consents and pre-op orders where required. Insurance and workers comp authorizations and verification's. Ensures patient has signed any required documents including HIPAA and Financial Policies Verifies patient demographic information is complete and correct including address, phone number, email, pharmacy, referring Doctor and PCP information and ensures required “Meaningful Use” fields are complete. Changes the location and doctor patient is seeing as applicable. Reviews all patient forms for accuracy and completion according to office policies prior to accepting. Demographic & medical history forms to be updated with change or annually. Verifies the date on x-ray orders. Asks patients if they are bringing outside films on cd Respects and protects the confidentiality of all patient and Company information through the adherence of all HIPAA guidelines and regulations Review & distribute daily progress notes to primary doctors and referring doctors Manage provider schedules, Serve as the point of contact for the office, Assist the provider with other responsibilities as requested Assumes other responsibilities as requested Qualifications Education Requirements High School Diploma or equivalent required. Experience Requirements Medical Terminology. Healthcare environment. Medent experience preferred. Skills and Competencies Requirements Excellent communication and customer service skills required. Must be able to multi-task and desire to work in a fast-paced, team-oriented environment.

International Health and Medical Services delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include “hands on” direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International Health and Medical Services headquartered in Houston, Texas provides contracted healthcare support to Government defense and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care. Job Description This position is contingent on contract award. International Health and Medical Services is looking for an experienced Administrative Assistant to support the efficient operation of healthcare services by managing administrative tasks, coordinating appointments, and ensuring effective communication between healthcare staff. This position is vital for maintaining organized records, facilitating access to medical care, and supporting the overall healthcare delivery process within the facility. Key Responsibilities Providing administrative and clerical support. Operates a personal computer and peripheral equipment to produce a variety of civilian and military correspondence, spreadsheets, charts, reports and graphs, using a wide variety of software programs. Screens incoming telephone calls, determining those which can be answered, and those which must be referred. Transmits and receives documents and messages electronically using PC network or links to other computers. Assists in the registration process for several programs. Routes incoming mail to staff and work sections. Maintains subject matter files and records. Responsible for correct spelling, punctuation, and proofreading of typed materials. Enters data produces a variety of reports and recaps. Exceeds customer service expectations with an emphasis on courtesy and finding solutions. Acknowledge customers with a positive attitude and respectful interactions. Asks questions to determine, verify and solve problems. Checks for satisfaction on the quality of goods and services. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Maintains confidentiality when collecting Personally Identifiable Information. This list is non-exhaustive, and the role holder may be required to undertake additional duties that are not specifically listed above. Qualifications Basic Requirements/Certifications: Must have a minimum of two years' experience in the performance of a variety of clerical duties, such as typing, filing, record keeping, etc. Must be proficient in Microsoft Office: Excel, Word, Power Point, Outlook (email), Windows, Social Media Platforms, and navigating the web. Must have excellent oral and written communications skills. Must have excellent customer service and self-organization skills. Applicants must have the ability to maintain effective working relationships with all levels of employees, both inside and outside the organization. Association (AHA) Basic Life Support (BLS). Trained in Basic First Aid. Employees shall have at least one year of general experience that demonstrates the following: The ability to greet and deal tactfully with the public. Capability of understanding and applying written and verbal orders, rules, and regulations. All personnel shall be literate and be able to interpret printed rules and regulations, detailed written orders, training instructions and materials, and must be able to compose reports. Good judgment, courage, alertness, an even temperament, and render satisfactory performance through knowledge of his/her position responsibilities. Ability to maintain poise and self-control during situations that involve mental stress, such as fires, explosions, civil disturbances, and building evacuations. Education Required: Possess a high school diploma or equivalent. Physical Requirements: This position is considered hazardous duty. Required to walk unaided at a normal pace for up to 5 minutes and maintain balance. Required to jog/fast walk up to ¼ mile. Requires physical exertion such as lifting objects greater than 30 pounds. Required to perform CPR/emergency care standing or kneeling. Must have the ability to assist sick, injured, or aging patients or staff exiting the building (may require lifting, dragging, wheeling, or carrying someone who weighs significantly more than self). Must be able to see, hear and smell with aids if necessary. Must be able to lift, push, or carry 30 pounds. Must perform the duties of my job in a stressful and often austere environment without physical limitations. Sitting and/or standing for extended periods of time. Average manual dexterity for computer operation. Phone or computer use for extended periods of time. Other Special Qualifications: Minimum of 21 years of age. Must maintain current/physical residency in the continental U.S. Pass a medical examination conducted by a licensed physician within 30 days prior to initial assignment. Be a U.S. citizen or a person lawfully admitted into the U.S. for permanent residence. Have resided in the U.S. for the last five years (unless abroad on official U.S. government duty). Successfully engage in and complete a thorough Background Investigation. Poses or have ability to obtain required security clearances. Proficiency in Spanish is preferred. Additional Information Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant's background, experience, skills, internal equity, and alignment with geographical market data. Comp: Min $23/hr Max $27/hr Benefits - Full-time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan paid time off and an annual bonus. International Health and Medical Services complies with all federal, state, and local minimum wage laws International Health and Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with the applicable federal, state and local laws.

Administrative Assistant (1) WORK HOURS AND LOCATION: Full-time, 7.5 hours daily, 9am to 5pm, 295 Main Street, Suite 300, Buffalo, NY 14203 OPMC is responsible for professional discipline of physicians and physician assistants. All complaints of misconduct are investigated. MINIMUM QUALIFICATIONS: Working knowledge and experience with Microsoft Office; may include Word, Excel, Access and Power Point Experience answering Phones PREFERRED QUALIFICATIONS: Strong verbal communication skills Good organization skills and attention to detail Ability to work on multiple tasks within a given day Ability to work independently Experience with the professional medical conduct process JOB DUTIES AND RESPONSIBILITIES: Sort and distribute incoming mail. Review incoming correspondence and draft responses where appropriate; review outgoing correspondence. Handle telephone calls and visitors to the office, respond to questions when necessary. Coordinate and arrange meetings and travel. Maintain office filing systems (including electronic). Coordinate information flow by acting as the liaison among PMC staff, other DOH employees and the public. Operate equipment which requires skilled use of keyboard, and knowledge of Microsoft and other software to produce correspondence, reports and other agency documents. Scanning and saving in electronic format. Data entry into Microsoft Access, Excel and Word documents Other duties as required.

Crystal Clean (CC) is one of the nation's leading privately held companies in the environmental waste services industry. We are seeking highly motivated individuals with a strong work ethic to join our rapidly growing company. Crystal Clean offers competitive compensation, excellent benefits, and opportunities for advancement. Purpose: The Branch Office Administrator is required to create, maintain, and organize branch activity records for the sales branch location. Requirements: * Responsible for engaging in and promoting safe work behaviors in a manner that is consistent with all CC safety guidelines * Sort and file all the daily control sheets from prior day's work * Updates branch sales board * Check sample status on company intranet * Create service packs with labels and manifest for Sale Service Team * Draft list of customers that have not been serviced or potential call-ins * Order office and sales supplies * Maintain cleanliness of the office * Contact manufactures to get contact names and fill out lead sheets * Creates inbound and outbound spreadsheets for waste material. * Inputs waste information from drivers into the Crystal Clean computer program * Maintain accurate files of inbound/outbound paperwork * Assists Branch Manager with maintaining accurate records of Branch activity * Adhere to all corporate policies and standards including, but not limited to: environmental and regulatory, human resources, facility, equipment, operations and maintenance * Performs other related duties as assigned Experience and Skills: * Strong communication skills, attention to details, and strong initiative to complete tasks * Ability to interact with sales branch employees and other corporate departments * Ability to operate equipment such as mobile phone, scanners, computers, etc. * Proficient use of Microsoft programs. Excel, outlook, and word. * Education: * High School diploma or equivalent required Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve. The anticipated hourly range for this position is $18.00 - $20.00, and includes benefits such as the following: * Health, Dental and Vision insurance * Wellness Program * Flexible Spending Accounts * Life Insurance * Long-Term Disability * Employee Assistance Program * Tuition Reimbursement

Safetec of America, Inc. is your trusted source for infection control, first aid, and compliance products for over 30 years. We are a fast-growing OTC pharmaceutical company located in Buffalo, NY. We are a family-owned, local business with a reputation for retaining employees because we treat them like family. Work for a diverse company that is a WNY Best Place to Work and is recognized for excellence in manufacturing! Responsibilities: Support the Chemistry department with chain of custody, logging in, and organization of samples Ensure all necessary materials are at hand when needed by maintaining accurate inventory of supplies, including but not limited to: tracking expiration dates of reagents, and restocking materials and reagents Work with the Purchasing Department to place all laboratory orders for supplies Cleaning equipment and laboratory instruments, and other basic laboratory maintenance, including but not limited to restocking supplies, cleaning and washing glassware Coordinate with vendors for Calibration and Maintenance of laboratory instruments Coordinate with outside laboratories to send samples for additional testing Accurately record results from other laboratories or vendors for calibrations or testing, utilizing GDP practices File & scan documents Follow all safety procedures Required Qualifications: Minimum 2 years' experience in an administrative or laboratory role Build and maintain positive relationships both internally and externally Excellent written and verbal communication skills Proficient in Microsoft Word, Excel, and Outlook Multi-task, prioritize, and work well under pressure Strong analytical skills Excellent organization skills with meticulous attention to detail Highly motivated team player with a passion to succeed

Essential Functions Develops and oversees employee work schedules to ensure adequate courtroom coverage and control; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures. Manages daily operations of assigned judge's office to facilitate proper court administration: assists judge with legal documents and research; prepares and maintains calendars; coordinates with Jury Administrator for the calling of required jurors; coordinates with Sheriff's office for the attendance of inmates; makes accommodations for media when necessary; and assists judge, attorneys, internal and external customers with courtroom proceedings as needed. Coordinates the judge's schedule: schedules cases for trial; creates, maintains and distributes calendar; verifies holidays and includes trials, motions and hearings; e-mails notices for calendar changes to all involved parties; interacts with parties regarding scheduling issues or conflicts; and appears in court for arraignment and calendar call. Serves as liaison between judge and attorneys, staff, litigants, other departments/agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality. Performs other related duties as assigned. Minimum Qualifications High School Diploma or GED is required, supplemented by vocational or technical training in administrative technology; supplemented by five years of experience providing administrative and clerical support in a legal environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Physical Abilities Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Some tasks require the ability to communicate orally. Environmental Factors Essential functions are regularly performed without exposure to adverse environmental conditions.

Benefits: 401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Parental leave Vision insurance YourOnlineMarketplace, Inc. (YOM) is a small business located in East Aurora, NY that sells music and video collections through online marketplaces. At YOM, we pride ourselves on offering a creative and flexible culture and opportunities for advancement within the company. The Bookkeeper/Administrative Assistant will play a key role in the daily office operations of our business. This position will work closely with the office staff to develop and sustain efficient bookkeeping systems, improve financial reporting and the overall financial health of the business. This position will also provide general administrative support, especially tasks associated with inventory purchasing accounts. Responsibilities: Maintain accurate financial records, handling day-to-day accounting tasks, and ensuring compliance with financial regulations Use Quickbooks on a regular basis for bookkeeping and financial reporting, ensuring accuracy in all entries. Create, manage, and analyze spreadsheets related to financial data, business operations, and department budgets Process vendor invoices- including payment, filing invoices and receipts, and reporting invoice payments to management Complete purchase orders, managing our distribution and retail accounts, and various data entry tasks. Complete any other bookkeeping and administrative tasks as assigned by management Qualifications: Proficiency in QuickBooks is required. Previous experience in bookkeeping, data entry and administrative roles is preferred. Strong attention to detail and excellent organizational skills. Excellent mathematical and data analysis skills Problem-solving skills and the ability to create efficient processes. Good communication and interpersonal skills Education High school diploma or equivalent required. Associate's or Bachelor's degree in Accounting or related field preferred. Compensation: $20.00 - $25.00 per hour Job OpportunitiesFounded in 2007, YourOnlineMarketplace continues to embrace the innovative spirit and problem-solving culture of a tech startup. Our proprietary software and forward-thinking approach create an energetic, engaging workplace that offers challenging projects and rewarding career opportunities.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our client's team. The ideal candidate will provide essential support to ensure the smooth operation of the office. This role requires strong communication skills, proficiency in MS Word, Excel, PowerPoint, and a customer-focused attitude. The Administrative Assistant will be responsible for managing various administrative tasks, interacting with clients, adjusters, and maintaining efficient office procedures. Schedule: Monday- Friday 8 am to 4 pm, 9 am to 5 pm Benefits: Health, dental, and vision insurance Pension and 401k Paid Time off including, paid holidays, vacation and personal days Flexible spending account Duties Manage phone systems and respond to incoming calls with professionalism and courtesy, demonstrating excellent phone etiquette. Assist in scheduling appointments and managing calendars for adjusters. Organize and maintain files, both electronic and paper, ensuring easy access to important documents. Provide support in preparing reports, presentations, and correspondence Serve as a personal assistant to executives as needed, handling various tasks that require discretion and confidentiality. Facilitate effective and professional communication Perform data entry tasks accurately and efficiently while maintaining computer literacy standards.

Job Details Entry 1263 DELAWARE AVE. - BUFFALO, NY Full Time Associates Degree $22.00 - $25.00 Hourly Day Admin - ClericalDescription Are you a highly organized, detail-oriented professional eager to make a meaningful impact? Join our team as an Administrative Assistant for our Administration office, where you'll play a central role in ensuring the smooth and efficient running of our hospital's critical services. Full Time 8:00am-4:00pm 5 days a week What You'll Do: Administrative Excellence: Manage calendars, and meetings. Handle all communications with professionalism. Prepare, edit, and ensure document accuracy Audits & Reporting: Conduct audits and data collection Handle meeting minutes Requirements: Associates degree (or certification program) Experience as a administrative assistant in a similar role Proficiency in Microsoft Since its founding in 1955, BryLin Hospital has established itself as a leading force in behavioral health care across Upstate New York. We specialize in providing short-term crisis psychiatric care for children, adolescents, and adults facing emotional or behavioral crises. Our approach combines comprehensive assessment, crisis stabilization, and individualized care, all rooted in evidence-based practices that are person- and family-centered, trauma-sensitive, and multidisciplinary. Our hospital is staffed by a dedicated team of mental health professionals, including psychiatrists, psychologists, nurses, social workers, and therapists. This interdisciplinary team ensures that each patient receives personalized, compassionate care throughout their stay. With round-the-clock care and supervision, we prioritize the safety and well-being of every patient we serve. If you're ready to step into a challenging role that impacts both efficiency and safety in a dynamic healthcare environment, we encourage you to apply and be a vital part of our team! Qualifications Requirements: Associates degree (or certification program) Experience as a administrative assistant in a similar role Proficiency in Microsoft

We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations and assist the Human Resources department. This role will maintain front desk responsibilities, manage phone communications, and provide essential administrative support across multiple departments. Essential Duties and Responsibilities Office Support: Answer, screen, and direct incoming phone calls in a professional manner. Greet and assist guests, directing them to the appropriate personnel. Perform general clerical duties, including faxing, scanning, data entry across multiple systems, and preparing accounts payable check mailings. Make daily trips to the post office. Order office supplies and manage inventory for all locations. Ensure office and kitchen areas are clean, stocked, and presentable at all times. Maintain company organization charts, employee directory, and parking allocations. Human Resources Support: Administer the security badge program for all facilities. Maintain employee files and records in electronic format. Coordinate company culture events and team member training sessions. Ensure company postings comply with regulatory standards. Support employee programs such as referral initiatives and the monthly newsletter. Assist with special projects and initiatives as assigned. Executive Assistant Support: Schedule meetings and manage calendars and agendas. Draft, review, and distribute communications, including emails, letters, memos, and reports. Attend meetings, take notes, and prepare/distribute meeting minutes. Requirements Knowledge, Skills, and Abilities Requires effective oral and written communication skills, Excellent interpersonal skills Computer literacy with all Microsoft applications Critical thinking Effective problem solving Exceptional attention to detail & time-management skills Experience and Education Bachelor's degree or the equivalent years of experience. 2-3 years' experience in administration, reception, clerical, and/or relevant experience. Salary Description $20 - $25

Administrative Assistant Status: Full-time, Non-Exempt Schedule: Monday - Friday; in office Reports to: CEO JOB SUMMARY: The Administrative Assistant will provide support to our executive leadership team at the corporate office. This role provides essential administrative support to the CEO, Director of Finance, Director of HR, Billing Manager, and Quality Implementation Manager, assisting with operations across finance, accounting, billing, quality, and HR. The Administrative Assistant will be responsible for managing daily administrative functions, facilitating communication between departments, and ensuring smooth office operations. The ideal candidate will excel at multitasking, maintaining confidentiality, and anticipating the needs of the leadership team in a fast-paced environment. Essential Duties and Responsibilities Administrative & Office Support Greet and assist guests professionally, ensuring a welcoming environment. Answer phone calls, take messages, and direct inquiries appropriately. Manage incoming and outgoing mail (electronic and paper), including fax transmissions. Organize and maintain office systems, files, and company-wide documents. Monitor and order office supplies to ensure efficient daily operations. Executive & Departmental Support Provide high-level administrative support to the leadership team, including managing schedules, coordinating meetings, and maintaining calendars. Facilitate communication across multiple departments and office locations. Prepare reports, presentations, and other materials using Microsoft Office Suite (SharePoint, Teams, PowerPoint, Excel, Word). Draft and distribute memos, correspondence, and company-wide announcements. Coordinate office events, meetings, and logistics, ensuring all details are handled efficiently. Assist with special projects and other tasks as assigned by the executive team. Requirements Qualifications & Skills Minimum of an associate's degree, bachelor's degree preferred. 2+ years of experience as an Administrative Assistant or in a similar administrative support role. Strong organizational and multitasking skills, with the ability to prioritize effectively. Excellent time-management skills, with a proven ability to meet deadlines and anticipate needs proactively. Exceptional communication skills, ensuring clear and timely updates across teams. Proficiency in Microsoft Office Suite (SharePoint, Teams, PowerPoint, Excel, Word). Ability to maintain strict confidentiality and handle sensitive information with discretion. Professional demeanor with a customer-service mindset and ability to work collaboratively with all levels of staff. PHYSICAL DEMAND/WORK ENVIRONMENT Must be able to lift 20 lbs. Must be able to walk, stand and sit for extended periods. Includes but is not limited to bending, squatting, reaching, and carrying. The employee must be able to lift, pull and bend. Employee will be required to travel and run errands outside of the office for the CEO, Executive Team and for meetings. Reliable transportation is required. EMPLOYMENT CONDITIONS: The employee will be employed under the provisions of MHA's general employment policies as written and amended in MHA's employee handbook. The employee will be held accountable for the provision of patient confidentiality both within and outside the office setting. The employee will always maintain a respectful attitude towards patients and employees. Salary Description $19.00 - $23.00

EFPR is seeking an administrative assistant to join the team in our Buffalo Office. Candidates would be a part of a great work environment that offers career advancement opportunities, with flexible scheduling, and access to a multitude of benefits that the Firm offers. Job duties include, but are not limited to: • Creates new Financial Statements by using Microsoft Word and Excel. • Ensures Financial Statements are prepped and ready for the following year. • Links Excel spreadsheets formatting to Microsoft Word documents. • Creates and Modifies charts in Microsoft Word and Excel to support reports. • Provides direct support to Partners in response to client calls and inquires. • Updates and reviews client information utilizing the Firm's systems and programs. • Supports other administrative roles in the firm based on need. The ideal candidate for this position is someone who is organized with exceptional attention to detail & accuracy, is proficient in Microsoft Office suite of products, has well developed communication skills, and can adapt to, and prioritize, quickly changing requirements. Requirements Education Requirements: High School diploma or more Experience Related experience is preferred Skills: Proficient computer skills in: - Word - Excel Work Location The position is based in Williamsville, NY. Salary Description 20.00 - 23.00

Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you are ready to put into action? Then you've come to the right place! Apply to be an Administrative Assistant today! “The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through their recovery, and then celebrating alongside them as they complete their treatment with us. I can feel the pride that they feel as they complete our program, and that makes this job extremely rewarding!” -Sarah K., Administrative Assistant What will my day look like? At Horizon, you will be provided a supportive work environment where your teammates feel like family. Have a question? There is always someone there to help! We offer a seamless onboarding experience that will ensure your success in your new role. As an Administrative Assistant at Horizon, you will… Provides direction and oversight of administrative functions for Terrace House to program directors, operation managers, clinicians, treatment assistants, and patients for daily operational needs. Provides efficient handling of administrative duties (answering phones, scheduling appointments, maintaining patient records, patient processing, filing, etc.). Provides timely, courteous, and knowledgeable responses to information requests - transfers calls when appropriate and prepares correspondence (i.e., record requests, patient letters). Competently performs all job duties with sensitivity and attention to the residential population served. Maintains proper record keeping of service agreements with outside facilities, volunteer programs, etc. Properly handles incoming and outgoing mail and deliveries that come into the facility. Why choose Horizon to build your career? At Horizon, we don't just offer a workplace-we offer a community where you can thrive while making a meaningful impact in the lives of others. Recognized as a Best Place to Work in NYS for 17 consecutive years and one of America's Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day. Join us and experience the satisfaction of doing work that matters alongside people who share your passion! What we offer that you'll love… Company Culture: At Horizon, we pride ourselves on cultivating an atmosphere of teamwork where all employees feel heard and valued. Diversity & Inclusion: We are committed to equity, racial justice, and equal opportunity for all, and strive toward this goal through the work of our Diversity, Equity, Inclusion and Belonging department, frequent trainings, ongoing conversations, affinity groups, and more. Trainings, Trainings, and More Trainings: We have an entire team dedicated to your personal development and professional growth. Team Building, Connection, and Relationships: At Horizon, we're more than co-workers, we're a community. We support each other, celebrate our achievements and milestones together, and have fun together! Retirement: We know you want to retire comfortably and we're here to help! Horizon offers 401(k) AND profit-sharing programs to make sure you're set for the future. Student Loan Assistance: We help pay off our team members' student loans every month. One year after joining, you'll have been able to pay off an extra $600! Paid time off and paid holidays! Horizon employees and their families (includes spouses and children up to age 30) are eligible for a 10% discount on their tuition through a partnership with Capella University. What makes you a great candidate? We can't wait to learn more about you! Here are a few specifics of what you'll need for the job: High school diploma with 2 years of experience within the customer service or behavioral health field required. Location This position is located at 6321 Inducon Dr E, Sanborn NY. Hours This position is full-time, Monday-Friday 9:00am-5:30pm. Compensation Horizon is consistently evaluating our compensation and benefit packages to ensure we remain competitive. The range of pay for this position is $17.90 - $19.69. Starting pay may be impacted based on experience and education. Compensation adjustments are evaluated annually. Physical demands associated with this position include: Sitting for extended periods, alternating between standing and sitting Mobility required with repetitive wrist, hand, and finger movements Handling light duties, occasionally lifting objects up to 20 pounds Horizon DEIB Statement: Horizon commits to being an anti-racist, diverse, equitable, and inclusive organization. Through self-reflection and our commitments to education, growth and development, increased workplace diversity throughout all levels of our organization and the cultivation of meaningful relationships, we pledge to advance equity, racial justice, and equal opportunity for all. Disclaimers: Horizon endorses public health measures including vaccinations. We encourage all applicants to be mindful of the fact that Horizon is a healthcare agency providing in person services throughout our community. This information is intended to provide a general overview of the position; it is not a full job description.

Administrative AssistantPerks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages 401K With Company Match Paid Time Off Company and Culture:PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description:With a ‘One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Address and manage customer needs and concerns, notify management and ownership as needed Answering calls, providing customer service and documenting messages Preparing and maintaining job documentation to brand standards Management of compliance documentation, business resume and national account programs Weekly collection of accounts receivable and reporting to management Maintaining inventory of office supplies, cleaning products and all office related materials IT support, facilitating weekly computer backups, software upgrades and organization Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism Aptitude with handling customers, showing patience, empathy, and clarity of ‘message' Skilled with organization, record keeping and close attention to detail Respect for safety and brand identity guidelines. Ability to present yourself professionally Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business. Compensation: $17.00 per hour “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.