Administrative associate jobs in Cary, NC

Responsibilities Maintain and archive both paper and electronic records in accordance with internal procedures to ensure complete and compliant regulatory files for each product. Perform data entry for regulatory projects, including work within Regulatory Information Management Systems (e.g., Veeva), Microsoft Office applications (Excel, Word), and Smartsheet. Support the finalization of job descriptions and standard operating procedures (SOPs), including routing for review, approval, signature, and appropriate filing. Prepare, submit, and archive FDA promotional and labeling submissions. Serve as the U.S. R&D Archivist, overseeing document management activities. Maintain the U.S. on-site document storage room. Manage the U.S. off-site storage vendor and track documents sent and received. Annually archive and transition off-site files older than five years. Support unblinded safety submissions, including DSURs, as needed. Provide support during audit preparation when required. Assist in the preparation of U.S. regulatory deliverables. Perform quality control reviews of U.S. regulatory submissions and internal documents. Necessary Requirements Educational Qualifications: Bachelor's Degree in Life Sciences (minimum) Professional Experience: At least 2 years of administrative support experience, preferably within a scientific or regulatory environment Professional Skills: Strong communication skills Ability to manage multiple tasks simultaneously Exceptional attention to detail High productivity and efficiency Specialized Skills: Understanding of pharmaceutical regulations and regulatory processes Strong knowledge of process analysis and optimization tools and methods Managerial/Operational Skills: Effective decision-making Strong planning and execution abilities Ability to drive results and meet deadlines

Title: Administrative Specialist Classification: Non-Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. POSITION SUMMARY: The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail. ESSENTIAL FUNCTIONS: Answering and directing incoming phone calls to the appropriate personnel or departments. Reviewing and processing work tickets daily to ensure timely and accurate documentation. Handling filing and mailing tasks to maintain organized records and efficient communication. Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. Entering data into customer portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments. Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments. Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P. Address and resolve billing-related inquiries or issues from clients or vendors. Managing the company's cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to maintain a safe work environment. Adhering to all company policies and procedures to ensure compliance and consistency. Performing other duties as assigned to support operational needs and team goals. EDUCATION, EXPERIENCE AND SKILLS REQUIRED: High school diploma or GED required; associate degree preferred. 3-5 years of administrative experience required; construction industry experience is a plus. Strong verbal, written, and interpersonal skills. Excellent attention to detail to ensure accurate invoices and payments. Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. Ability to thrive in a fast-paced construction office environment. Strong organizational skills to prioritize workload and meet deadlines. Proficient in MS Outlook, Excel, Word, and office equipment. Knowledge of Vista and TCR software is a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans Pay Range: $20 - $24 per hour

Benefits: PTO and other great benefits Continuous clinical and business training Company-paid CEU's Company-paid MalPractice Insurance Bonus based on performance Health insurance If health and wellness are important to you, and you have a passion for helping people improve their lives and health, this may be the perfect position for you! We are a fast-paced, upbeat chiropractic and progressive rehab clinic helping patients get back to doing what they love through chiropractic care, progressive rehab (PT), and other wellness services. If you are energetic, friendly, fun, purpose-driven, motivated, and a team player, we should talk! And because everything in our office moves quickly and there are multiple tasks to be completed, your strong phone, computer, and people skills are all vital. You'll be involved in many areas of the practice including promotional communications, helping people, customer service, and handling finances. You'll enjoy great pay, the opportunity to earn monthly bonuses, and benefits! Who you are:Do you have a gift for meeting new people and getting them to like you? Do people look to you first for help because they know it will get done? Are you quick to smile and have contagious enthusiasm? Do you derive a great deal of pleasure and strength from developing professional relationships with clients? Do you have a conscientiousness for doing things right and following tasks through to completion? What you will do: Insurance verifications Create financial worksheets Deliver financial reviews with patients Make product and supplement recommendations based on the doctor's treatment plan Scan incoming insurance EOBs Assist with marketing campaigns, creative content, community outreach Weekly patient reporting Maintain confidentiality as it pertains to HIPAA guidelines Work with the rest of the team to keep the clinic clean and clutter-free Manage patient flow between Doctor, Rehab, and Front Desk to ensure Patient experience is efficient, fun, and effective Maintain patient accounts by obtaining, recording, and updating personal and financial information Collect patient charges, control credit extended to patients, and file, collect, and expedite third-party claims Maintain business office inventory Other Administrative tasks What you need Two-year degree or more is preferred but not required Previous experience in customer service must be demonstrated Proficiency in Microsoft Office and Windows is required If you feel you would be a great fit in our office please apply! We look forward to speaking with you! Compensation: $35,000.00 - $50,000.00 per year WHAT WE DO: At HealthSource Chiropractic, we don't just focus on chiropractic care-we prioritize the patient experience with a special emphasis on personalized care and well-being. We offer state of the art chiropractic treatments, personalized care plans, and holistic wellness services. When patients come to our clinic, they gain the power to reclaim their health and to get back to doing what they love- pain free. We offer comprehensive training and support to help our team succeed. To learn more about our exciting opportunity and then take the next step toward becoming a HealthSource team member today, simply contact us for more information. JOIN THE HEALTHSOURCE TEAM AND… Be a part of the ever-growing team focused on blending personalized and customized chiropractic and wellness care- in order to provide each patient with a unique treatment care plan! Access ongoing support and join a community of chiropractors, rehab specialists, billing specialist, and front desk specialists to enhance your skills and advance your career. Build a rewarding career with substantial earning potential Experience a practice environment that feels like home, with colleagues who feel like family. Spend your days in a professional, inviting clinic and foster meaningful connections with patients. Help patients achieve optimal health and wellness each day.

Administrative Assistant Fulltime Job Description We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have experience in answering phones, filing, typing, customer service, completing paperwork, and property management. This individual will play a key role in ensuring the smooth operation of our office. Responsibilities: Answering phones and directing calls to the appropriate person Filing and organizing documents Typing correspondence and reports Providing excellent customer service to clients and visitors Completing paperwork accurately and in a timely manner Utilizing property management experience to assist with various tasks Requirements: Previous experience in an administrative role Proficiency in Microsoft Office suite Excellent communication and interpersonal skills Ability to multitask and prioritize tasks effectively Strong attention to detail Property management experience is a plus

Preferred Qualifications Prior experience with PeopleSoft Financials. Experience as an administrative assistant. Work Schedule Monday - Friday, 8:00 am - 5:00 pm, with occasional overtime as needed

TITLE (Oracle title) ADMINISTRATOR WORKING TITLE Administrator-Staff Internal Auditor SCHOOL/DEPARTMENT Internal Audit LOCATION Crossroads III, Cary, NC PAY GRADE Administrator Band 4 FLSA STATUS Exempt ELIGIBILITY FOR EMPLOYMENT CONTRACT No WORK WEEK SCHEDULE Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek POSITION PURPOSE: Conducts internal financial and operational audits covering all segments of the school system to determine the adequacy of internal controls and compliance with policies, procedures and regulations. Tests financial transactions for compliance with existing laws, contracts, and accounting principles generally accepted in the United States of America. Prepares and presents audit reports of findings, which include recommendations for improvements. Investigates areas where there is indication of concerns or irregularities. MINIMUM QUALIFICATIONS: KNOWLEDGE, SKILLS, AND ABILITIES (KSAs) Considerable knowledge of data or information systems; Considerable knowledge of Microsoft Office, specifically Word and Excel; Google Apps; Knowledge of generally accepted accounting principles; Knowledge of Government Auditing Standards (GAO) and the related application of those standards; Ability to execute audit programs; to document and evaluate internal controls; to analyze and evaluate accounting and auditing issues and to develop clear, concise, and comprehensive reports of the related data; ability to identify areas of risks as it relates to assigned audit areas; Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback; Ability to work in a team environment; Ability to work independently and complete tasks in the absence of clear direction; Ability to ensure confidentiality of data and information; Ability to establish and maintain effective working relationships with school system staff, staff members of external funding agencies, and the community. EDUCATION, TRAINING, AND EXPERIENCE Bachelor's degree in accounting, finance, business administration, or directly related field; Two years of experience in accounting, auditing, or related field; Other combinations of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered. CERTIFICATION AND LICENSE REQUIREMENTS Must hold and maintain a valid motor vehicle operator's license according to the State of North Carolina requirements. PREFERRED QUALIFICATIONS: Active Certified Public Accountant (CPA) license held and/or active Certified Internal Auditor (CIA) certification; Governmental accounting or auditing experience. ESSENTIAL DUTIES AND RESPONSIBILITIES: Implements the auditing program for the school or department being audited to achieve audit objectives and to ensure that the fiscal management of the system is being effectively and appropriately performed. Ensures that adequate internal controls exist and are being applied to areas that are being audited as deemed appropriate in the circumstances. Ensures that applicable laws and regulations are being adhered to consistently, as applicable, per audit. Conducts audit tests of areas being audited to meet the objectives of the audit. The tests may include the evaluation and review of program-related data. There may be progression under the direction of the Senior Director so that some audit tests may be independently planned. Develops drafts of findings and recommendations on the area being audited, to include recommended changes in system policies, procedures, personnel, or non-compliance with laws, procedures, policies, or other criteria. Understands the school system's financial and operational areas, to include the ORACLE financial and human resources system, in order to design audit tests that fulfill the objectives of the audit. Performs other monitoring, investigations, and tests to satisfy the objectives of the audit or investigation. Keeps up to date on all school system policies and procedures relevant to assigned audits. Conducts certain types of audits as determined by the senior director. Performs other related duties, as assigned. WORK ENVIRONMENT/PHYSICAL REQUIREMENTS This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff and staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force. EFFECTIVE DATE: 5/2023 DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.

Michael Baker International is seeking an Office Executive in our Cary, North Carolina office. In this role, the successful candidate will lead 140 staff and will be responsible for leading and managing the profitability and growth as an integral part of the MidAtlantic Region operation while coordinating across the state in all facets including: Strategic Business Planning Financial Management Technical Oversight Staff Development Business Development Quality Assurance Client Management Community Engagement EXPECTATIONS Lead and develop a group of 140 professionals servicing federal, state, county, municipal, and private sector clients Manage the P/L of the North Carolina office in conjunction with that of the MidAtlantic Regional operations, including revenue recognition, and cash and overhead management Collaborate with regional practice leads in planning, directing, and implementing an aggressive marketing/business plan to leverage existing relationships and develop new relationships to grow backlog. Monitor client satisfaction and serve as the firm's responsible contact. Grow and protect core business while adding new markets, new clients, and broadened capabilities. Manage professionals who have oversight of employees in various marketing, finance, office administration, production, and technical departments. Manage client relationships and guide the application of the greater Michael Baker services to add value in new and existing clients. Lead a team of personnel to expand the services, brand, and market share of Michael Baker Serve for state, local and federal clients and within the communities we serve. Lead your team to recruit, interview, hire, develop, and appraise employees to grow talent. Negotiate contractual arrangements to assess, mitigate, and eliminate risks. Develop and implement strategic plans with short, medium, and long-range goals and objectives in conjunction with Mid Atlantic Regional plans. Regularly review and analyze project activities, costs, operations, and forecast data to manage department or division progress toward stated goals and objectives. Provide leadership and direction by mentoring and motivating staff on issues such as performance feedback, technical guidance, financial management, and client management. Identify and develop emerging talent and leadership to create upward opportunity and succession planning. Workshare and development of balanced office portfolio reflective of Michael Baker enterprise capabilities. Other duties as assigned. PROFESSIONAL REQUIREMENTS Bachelor's degree in Civil Engineering, Architecture, Construction Management, or related field 15+ years in Engineering or Project Management with focus in either Transportation, Bridge, Water, or Municipal Services 10 + years in a supervisory role Operations and Business development experience Familiarity with Alternative Delivery capture, risk management and pricing (DB, CMAR, Progressive DB, P3s) PE, AICP or AIA license preferred Government experience or the ability to interact successfully with Local (County, Municipal), State and Federal Agencies Proficiency with MS Office Suite COMPENSATION The compensation range for this position is $136,423 - $236,362 and will depend on the incoming candidates experience and skill set. BENEFITS We offer a comprehensive benefits package including: Medical, dental, vision insurance 401k Retirement Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Life, AD&D, short-term, and long-term disability Professional and personal development Generous paid time off Commuter and wellness benefits #LI-TS2 #LI- HYBRID

Supports teams using a wide range of professional skills from project set-up to project close-out by performing CA tasks and acting as project liaison between the CA staff, owner, consultant and contractor. Highly organized and motivated to take initiative in supporting company operations and teams. Responsibilities: Acts as project liaison between the CA Staff, Owner, Consultant, Contractor and project database Help Desk Maintains use of various web base databases to perform CA tasks Sets up projects in Newforma, creates Project Directories & Project Information form Creates indexes and uploading drawings and specs into Newforma Maintains current drawing sets and specs in Newforma Distributes and uploads Construction Documents Provides Newforma support to teams for confidential and time sensitive material Assists with Construction Document preparation Checks Pay Apps for accuracy Participates in team meetings to discuss project issues, design and technical issues and coordination with other disciplines and takes meeting minutes as needed Assists with coordinating packages to be sent out electronically and/or courier service as needed Assists with processing Construction Administration expenses Scans, distributes, and archives appropriate resources for knowledge sharing Trains staff in Newforma duties as needed Assists with project close-out Qualifications: High school education; college level preferred Typically with 5+ years of related experience Proficient in MS Office Suite, including Outlook, Word, Excel and Teams preferred Knowledge of Vision preferred Knowledge of Bluebeam and Newforma preferred Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in team environment Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple projects at the same time Ability to effectively meet deadlines at expected quality If you currently work for HKS, please submit your application via the Internal Careers Portal. HKS is an EEO/AA Employer: M/F/Disabled/Veteran

The JC Raulston Arboretum is a nationally acclaimed garden with one of the largest and most varied collections of landscape plants adapted for landscape use in the Southeast. It is part of the NC State University's campus and offers a unique opportunity for students to study and enjoy this varied collection of plants. Part of the Arboretum's mission is to provide educational experiences to the general public, students of all ages, and the green industry. The JC Raulston Arboretum maintains a vibrant calendar of programs ranging from free, online programming to weekend symposiums to summer camps for children and youth. The Nonprofit Administration Intern will dive into the heart of running our vibrant public garden and will be an integral part of the team that supports daily operations. Working closely with our permanent staff, you will gain practical work experience in nonprofit planning and procedures. Specific responsibilities will be dependent on current organizational priorities, and intern skills and interests. Project areas may include special events, marketing, member and public communication, membership processing, volunteer administration and program administration. A significant portion of this internship will involve communications work, including drafting and sending email newsletters, creating and scheduling social media content, and posting educational programs to community calendars. The intern may also assist with membership processing, including data entry, renewals and member communications. Internship will run between May 11 through August 14, 2026. This is a 32-40 hour per week position. Work Schedule: Work schedule will be determined with intern, but will take place during business hours, Monday- Friday, 8:00 AM - 5:00 PM (may vary with program needs). Occasional night or weekend hours may be needed. Education Requirements: Full-time undergraduate student in a 4-year college program, preferably majoring in business administration, communications, marketing or English. Students in horticulture, landscape design, botany or other plant related sciences with excellent communications skills should apply. Students who will graduate in Spring 2024 are eligible. Is Time Limited No If Yes, Appointment Length Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: * Health Insurance for Temporary Employees * Enhance your career with LEAD courses * Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Department Information Job City & State Raleigh, NC Department JCRA System Information Classification Title Temporary-Technical/Paraprofessional Working Title Temporary Nonprofit Administration Summer Intern Position Information Requirements and Preferences Work Schedule 32-40/hrs per week Other Work/Responsibilities * n/a Minimum Experience/Education * Full-time undergraduate student in a 4-year college program Department Required Skills * Excellent verbal and written communication skills * Ability to take on new tasks * Ability to work independently * Strong project management, multitasking, and decision-making skills * Follow and complete instructions and work with common safety practices to protect yourself as well as fellow Arboretum staff * Ability to move about freely in the garden on uneven and often we grounds Preferred Years Experience, Skills, Training, Education * Experience using Canva, Adobe, or other creative/design development software * Photography and/or videography experience Required License or Certification * Valid driver's license Valid NC Driver's License required? Yes Commercial Driver's License Required? No Recruitment

This Administrative Specialist position provides specialized administrative and operational support to all PRCR Operations divisions, including Urban Forestry, Grounds & Infrastructure, Natural Resources & Trails, Engagement, and Aquatic/Specialty Maintenance teams. The position performs a variety of administrative, financial processing, procurement, and communication-related duties to support daily operations, division-wide projects, and departmental initiatives. Work for this position involves frequent coordination with staff across multiple operational units, City departments, vendors, and external partners. About You: Our ideal candidate is an organized, detail-oriented administrative professional who thrives in a fast-paced environment supporting multiple operational teams. You are comfortable coordinating schedules and meetings, managing communications, preparing reports, and handling financial and procurement processes. You take initiative, communicate effectively, and enjoy being a central resource that helps keep daily operations running smoothly. About Us: Raleigh Parks, Recreation & Cultural Resources (PRCR) Operations supports the City's Park system through the work of multiple divisions, including Urban Forestry, Grounds & Infrastructure, Natural Resources & Trails, Engagement, and Aquatic/Specialty Maintenance. Our teams provide essential maintenance, customer service, project support, and operational coordination across the city. We value teamwork, professionalism, accountability, and a strong commitment to serving our community. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Administrative & Operational Support * Serves as the primary administrative support contact for PRCR Operations divisions * Coordinates meetings, trainings, staff schedules, and operational project activities * Distributes internal communications, procedural updates, and operations calendars Financial & Procurement Support * Initiates, processes, and tracks requisitions, purchase orders, vendor payments, renewals, registrations, travel authorizations, and expense reimbursements * Processes and reconciles P-Card transactions and vendor invoices * Assists with budget monitoring by compiling financial data and preparing expenditure summaries Personnel Coordination & Hiring Support * Assists with interview coordination and candidate scheduling * Supports onboarding processes for new staff members * Maintains training deadlines, certification tracking, and compliance documentation Reporting & Record Management * Generates, updates, and distributes administrative and operational reports * Maintains spreadsheets, forms, shared files, and administrative tools * Ensures accurate and compliant record retention Education and Experience: High School diploma or G.E.D. equivalency; 1 to 3 years' experience in administrative support, office support, customer service, or related field OR any equivalent combination of training and/or experience that provides the required knowledge, skills and abilities may be substituted Licensing and Certifications: * Valid North Carolina Class C Driver's License with a satisfactory driving record, or the ability to obtain within 60 days of hire Knowledge, Skills and Abilities: * Organize workload, manage priorities, and meet deadlines * Strong attention to detail and accuracy in administrative and financial processing * Effective communication with internal staff, external partners, and the public * Proficiency in Microsoft Office and data management applications * Prepare written correspondence, spreadsheets, and reports ADA and Other Requirements: Work Environment and Physical Effort: Sedentary: Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Work Environment: Work is typically performed in an office or similar indoor environment. Work Exposures: Work in this position does not require frequent environmental exposures. Employees may occasionally be exposed to Individuals who are hostile or irate. City of Raleigh is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request.

We are seeking a qualified Administrative Specialist to join our team. The ideal candidate will be an organized, detail-oriented individual who is able to multitask and work independently. Proficient in MS Office. Knowledge of construction management is a strong plus. The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office). Provide exceptional internal and external customer service, over the phone and in person. Desire to learn construction management terminology and processes. Public Notary and plus Responsibilities * Review and tracking documents * DocuSign * Work in Viewpoint/Procore * Manage & Maintain office supplies * Manage & Maintain breakroom supplies * FedEx * Copier Management * Greet Guests * Scanning/printed as assigned * Social & Volunteer Committees * Learn workflow of documents for a given project(s) * DocuSign (review & prepare documents) * Communicate with project team on updates regarding documents. * Procore (we can provide training) - enter and track COI info, upload documents and assist project team with any procore needs. Requirements * Minimum of 3 to 5 years of administrative experience * Construction industry experience (preferred but not required) * Strong communication skills * Proficiency in Microsoft office Physical Requirements: * Ability to sit for extended periods of time * Ability to use a computer for prolonged periods * Occasionally required to stand, walk, and reach with hands and arms * Ability to lift and carry office supplies and equipment up to 20 pounds Equal Employment Opportunity Statement: BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Employment is contingent upon the successful completion of a background check and drug test

The Administrative Associate is the first point of contact for Cerity Partners visitors and callers, providing excellent customer service and support to both internal and external stakeholders. This position is responsible for front-desk reception duties, office upkeep, clerical support, and assisting with general office operations. Primary Responsibilities Greet and direct visitors, including vendors, clients, and job candidates, both in person and via telephone. Answer office phone calls, redirecting them as necessary. Coordinate office events, team meetings, client lunches, and other office-related events, maintaining appropriate calendars. Handle incoming and outgoing mail (FedEx, UPS, USPS, messengers) and perform tasks such as scanning, faxing, and copying. Manage office inventory, ensuring supplies are well-stocked and organized. Ensure the office remains tidy and presentable, including maintaining conference rooms, managing printers, and keeping the kitchen organized. Assist team members by resolving administrative issues and supporting client gift-giving processes. Send out stationery such as thank you notes, birthday cards, and anniversary gifts to clients. Other duties as assigned Required Qualifications: High School diploma or equivalent. 0-5+ years of administrative experience, preferably in a reception or clerical role in the financial industry. Preferred Qualifications: Excellent communication, organizational, and time management skills. Expert proficiency with Microsoft Office suite of products, Zoom, Teams and standard office equipment. Commitment to confidentiality and maintaining discretion. Ability to collaborate effectively in a team-based environment. High degree of professionalism in working with diverse groups of people, including senior executives, colleagues, community leaders and clients. Comfortable working in a fast-paced, dynamic environment. Display excellent time management skills. Adherence to compliance policies and procedures. Ability to exercise independent judgment in planning and prioritizing work Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Why Cerity Partners: Our people drive our success by working together to deliver exceptional service to our clients. Below is a glimpse of the key elements of our total rewards package: Health, dental, and vision insurance - day 1! 401(k) savings and investment plan options with 4%match Flexible PTO policy Parental Leave Financial assistance for advanced education and professional designations Opportunity to give back time to local communities Commuter Benefits Cerity Partners is committed to providing an environment where all individuals can be their authentic selves. We are an Equal Opportunity Employer who respects each individual and supports the diverse cultures, perspectives, and experiences of our colleagues. We are dedicated to building an inclusive and diverse workforce and will not discriminate based on race, religion, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cerity Partners is committed to working with and providing accommodations to applicants with disabilities or special needs. For those needing accommodations, please reach out to **************************. Applicants must be authorized to work for any employer in the U.S.

The Renaissance Computing Institute ( RENCI ) seeks an Administrative Support Specialist to serve as the primary representative of RENCI's front desk, ensuring a professional and welcoming first impression for RENCI staff, visitors, and external partners. This position provides essential administrative and clerical support to maintain smooth day-to-day operations and assist the Coordination Team. Primary responsibilities will include: 1. Office maintenance: mail distribution, shipping and receiving via USPS , FedEx, UPS , managing breakroom and supply ordering, opening/closing the doors, assisting with minor space rearrangements, answering phones as needed. 2. Operational support: conference room reservations, support Zoom setup for virtual and hybrid meetings scheduling RENCI -wide events, note-taking as needed, drafting OOD , all-hands, and operation-related project slides as needed, supporting RENCI event logistics including scheduling invites and catering arrangements. 3. Documentation Management/Development: Maintaining selected office documentation and processes, including RASR submissions, off-campus user agreement ( OCUA ) forms, asset management, internal team documentation, and training materials. 4. Onboarding & Offboarding: Facilitate new hire onboarding, including creating documentation, liaison between HR, manager, and new hire, account and equipment set-up in collaboration with IT, and general new hire support. 5. Internal Records Management: Listservs, master list management, and user membership management. 6. Other duties as assigned. Required Qualifications, Competencies, And Experience Excellent verbal and written communication skills, with a professional and welcoming demeanor. Strong customer service orientation and ability to represent RENCI positively at the front desk. Ability to utilize office equipment and technology (MS Office, Google Workspace, printers, phones, etc.). Familiarity with scheduling tasks (meetings, conference rooms, events). Ability to organize and prioritize tasks effectively. Attention to detail and accuracy in completing administrative tasks. Ability to work both independently and as part of a team. Preferred Qualifications, Competencies, And Experience Previous front desk or reception experience in a professional setting. Familiarity with academic administration or research environment. Experience supporting office or event logistics, including catering, meeting preparation, and visitor coordination. Demonstrated reliability and ability to handle confidential or sensitive information appropriately

Full-time Description The secretary performs clerical tasks ensuring a smooth and efficient department flow. The secretary facilitates notification of patients and surgeons regarding scheduling of surgeries, appointments and tests. The secretary enters patient/surgery information in computer and maintains accurate and orderly schedules for the provider. The secretary maintains order/charge entry and completion of daily reports and tasks. ORGANIZATIONAL RELATIONSHIPS Accountable to the Clinical Department Manager POSITION REQUIREMENTS Answer telephones/Process faxes Promptly answer the telephones using approved scripting Provide assistance to patients Task all clinical questions to physicians or clinical staff per clinic policy Utilize instant messaging or other department communication method to immediately contact clinical personnel with urgent requests Return all phone calls within one business day; urgent calls immediately Provide accurate messages to all staff and task physicians with referring physician requests Process incoming faxes and send out faxes as needed daily Schedule Surgeries and Ancillary Services Select surgery dates based upon scheduling availability, diagnosis, urgency, and MD preferences. Write up surgery charge tickets with CPT and ICD-9 codes for MD approval. Put global days into computer per clinic policy Input surgery charges or turn in to department coder per department policy Schedule Ancillary Services: document the reason whenever a diagnostic test is not scheduled at Pinehurst Surgical. Schedule hospital or surgery center surgeries/tests: Fax in the surgery posting sheet/orders and appropriate patient records based on procedure Provide a routing slip with prioritized steps Escort the patient to preadmissions as needed Input appropriate orders for surgery or ancillary services Register New Patients and Schedule Appointments Enter or verify demographic and insurance information Use ihealth task list to register patient if info is received from patient portal Process incoming referrals based on clinic and department policy Assess whether a referral from the primary is necessary based on patient insurance Assure the patient's insurance has a contracted insurance carrier Schedule the appointment Provide the patient directions and any needed information to prepare them for the appointment Send note to the patient and referring physician for patients who don't show up Make note in patients' chart for patients who cancel their appointments Complete Pre-certifications Verify the insurance card is up to date in the system Check eligibility Accurately complete the benefit form Contact the insurance carrier on-line or by phone Task the benefit form to the financial counselor and if the patient is present, escort the patient to the financial counselor Order Management/Charge Entry for Clinic Charges Input appropriate orders per provider requests Follow order and request thru to completion Notify appropriate person(s) if results have not been received in timely manner per department protocol Keep current daily/weekly/monthly order & task reports per clinic policy Input provider charges on a daily basis ensuring all diagnosis and procedure codes are accurately and completely entered General Administrative Duties Schedule committee meetings, seminars, vacations, and personal appointments on the provider's calendar Send out notifications to manager and other persons/entities of provider changes in schedule so that appropriate staffing and surgery schedule adjustments can be made Collect and distribute mail Contact PAS department with any clinic delays in providers arrival or clinic schedule per clinic policy Complete all Disability forms and FMLA forms per clinic policy Review failed fax logs Correct any issues by working the hold/denial buckets PHYSICAL REQUIREMENTS While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear. Requirements PREFERRED QUALIFICATIONS Associates degree in medical office administration or technology Two years experience in a medical setting Experience with ICD-9 and CPT-4 coding Experience with Microsoft Office Suite PERSONAL CHARACTERISTICS Strong interpersonal abilities Well organized Maintains confidentiality Service orientation Ability to relate sensitively to patients

Title: Administrative Specialist Classification: Non-Exempt About The Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Position Summary The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail. Essential Functions Answering and directing incoming phone calls to the appropriate personnel or departments. Reviewing and processing work tickets daily to ensure timely and accurate documentation. Handling filing and mailing tasks to maintain organized records and efficient communication. Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. Entering data into customer portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments. Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments. Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P. Address and resolve billing-related inquiries or issues from clients or vendors. Managing the company's cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to maintain a safe work environment. Adhering to all company policies and procedures to ensure compliance and consistency. Performing other duties as assigned to support operational needs and team goals. Education, Experience And Skills Required High school diploma or GED required; associate degree preferred. 3-5 years of administrative experience required; construction industry experience is a plus. Strong verbal, written, and interpersonal skills. Excellent attention to detail to ensure accurate invoices and payments. Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. Ability to thrive in a fast-paced construction office environment. Strong organizational skills to prioritize workload and meet deadlines. Proficient in MS Outlook, Excel, Word, and office equipment. Knowledge of Vista and TCR software is a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans

Job DescriptionBenefits: PTO and other great benefits Continuous clinical and business training Company-paid CEUs Company-paid MalPractice Insurance Bonus based on performance Health insurance If health and wellness are important to you, and you have a passion for helping people improve their lives and health, this may be the perfect position for you! We are a fast-paced, upbeat chiropractic and progressive rehab clinic helping patients get back to doing what they love through chiropractic care, progressive rehab (PT), and other wellness services. If you are energetic, friendly, fun, purpose-driven, motivated, and a team player, we should talk! And because everything in our office moves quickly and there are multiple tasks to be completed, your strong phone, computer, and people skills are all vital. Youll be involved in many areas of the practice including promotional communications, helping people, customer service, and handling finances. Youll enjoy great pay, the opportunity to earn monthly bonuses, and benefits! Who you are: Do you have a gift for meeting new people and getting them to like you? Do people look to you first for help because they know it will get done? Are you quick to smile and have contagious enthusiasm? Do you derive a great deal of pleasure and strength from developing professional relationships with clients? Do you have a conscientiousness for doing things right and following tasks through to completion? What you will do: Insurance verifications Create financial worksheets Deliver financial reviews with patients Make product and supplement recommendations based on the doctors treatment plan Scan incoming insurance EOBs Assist with marketing campaigns, creative content, community outreach Weekly patient reporting Maintain confidentiality as it pertains to HIPAA guidelines Work with the rest of the team to keep the clinic clean and clutter-free Manage patient flow between Doctor, Rehab, and Front Desk to ensure Patient experience is efficient, fun, and effective Maintain patient accounts by obtaining, recording, and updating personal and financial information Collect patient charges, control credit extended to patients, and file, collect, and expedite third-party claims Maintain business office inventory Other Administrative tasks What you need Two-year degree or more is preferred but not required Previous experience in customer service must be demonstrated Proficiency in Microsoft Office and Windows is required If you feel you would be a great fit in our office please apply! We look forward to speaking with you!

Job Description We are seeking a qualified Administrative Specialist to join our team. The ideal candidate will be an organized, detail-oriented individual who is able to multitask and work independently. Proficient in MS Office. Knowledge of construction management is a strong plus. The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office). Provide exceptional internal and external customer service, over the phone and in person. Desire to learn construction management terminology and processes. Public Notary and plus Responsibilities Review and tracking documents DocuSign Work in Viewpoint/Procore Manage & Maintain office supplies Manage & Maintain breakroom supplies FedEx Copier Management Greet Guests Scanning/printed as assigned Social & Volunteer Committees Learn workflow of documents for a given project(s) DocuSign (review & prepare documents) Communicate with project team on updates regarding documents. Procore (we can provide training) - enter and track COI info, upload documents and assist project team with any procore needs. Requirements Minimum of 3 to 5 years of administrative experience Construction industry experience (preferred but not required) Strong communication skills Proficiency in Microsoft office Physical Requirements: Ability to sit for extended periods of time Ability to use a computer for prolonged periods Occasionally required to stand, walk, and reach with hands and arms Ability to lift and carry office supplies and equipment up to 20 pounds Equal Employment Opportunity Statement: BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Employment is contingent upon the successful completion of a background check and drug test Job Posted by ApplicantPro

Provides advanced administrative and technical support with a strong emphasis on grant coordination, partnership management, and data collection/analysis. This role requires initiative, independent judgment, and discretion in handling sensitive information. The specialist supports multiple managers and program leads, ensuring compliance with funding requirements and the smooth operation of collaborative projects. * Compiles, prepares, or assists in the preparation of a variety of data. * Maintains a variety of files, records, and inventories; devises new office procedures and methods; may supervise clerical and other support personnel. * Coordinates with external partners, community organizations, and funding agencies to support collaborative initiatives. * Drafts correspondence and reports related to grants, partnerships, and departmental initiatives. * Maintains organized filing systems for grant records, partnership contracts, and compliance materials. * Responds to inquiries from staff, citizens, and partner organizations regarding grant opportunities and collaborative projects. * Provides technical guidance to staff on data entry, reporting tools, and compliance procedures. * Supports presentations and outreach materials to highlight partnership achievements and grant-funded programs. * Other duties may be assigned. Supervisory Responsibilities: NoneEducation: High school degree or GED required; some college preferred. Applicants may substitute additional relevant experience for the required education. Experience: Minimum of 3 years in administrative support, with experience in grants management, partnerships, or data reporting strongly preferred. Computer Skills: Intermediate proficiency in spreadsheets, word processing, and database management; familiarity with MS Office and grant-tracking software. Certifications, Licenses, Registration : May be required to have a valid NC Class C Driver's License.

This position primarily has variable hours, with some possible duties during weekdays. Exact schedule is flexible and will be worked out with General Manager and other staff based on needs. Audience Service Associate: *Prepares and maintains facilities inside and outside the theatre before, during, and after each performance *Maintain and enforce COVID Safety Protocols. *Manage and Supervise Work-Study students and volunteers. *Provides customer service to audience members during performances *Assists other departments of PlayMakers as necessary for Opening Nights and other special events *Identifies and responds to emergencies according to emergency protocols; reports all incidents to the General Manager *Sell single tickets and subscriptions using specialized ticketing software *Provide information to patrons regarding performance time schedules, location of events, and various pricing and seating arrangements *Explain box office policies and respond to routine problems regarding ticket sales *Reconcile daily cash receipts and perform daily deposits with the University Cashier *Prepare box office and front of house reports as needed *Duties may also include administrative tasks and artist support. Required Qualifications, Competencies, And Experience Previous experience in theater required. A commitment to customer service experience including friendly customer care; excellent communication skills; must be a team player and be able to multitask and work under pressure; flexible hours including evenings and weekends. Preferred Qualifications, Competencies, And Experience A background in college or professional theater preferred, including working with students.