Administrative associate jobs in Champaign, IL - 65 jobs

Starting Salary: $20.8534/hour Monday - Friday, 8:00am - 4:30pm; occasional overtime may be required Under general supervision performs a variety of responsible tasks involved in providing clerical support to court users. Duties include but are not limited to reviewing/processing electronically filed court documents; maintaining records in filing systems databases or spreadsheets; answering a variety of inquiries by telephone or in person. Duties/assignments are performed within established parameters and require the application of established rules and regulations. Work is reviewed by a supervisor periodically for the quality efficiency and effectiveness of work performed. Essential Duties and Responsibilities * Reviews/processes electronically filed court documents * Establishes compiles maintains and retrieves specialty computer and/or hard copy files or records; takes appropriate actions related to files and re-files as needed * Data entry * Interacts in person by telephone with public attorneys, county staff, and staff of other jurisdictions * Assists self-represented litigants with electronic filing * Pulls court dockets Files paper documents * Processes copy requests * Performs calculations, receipt money * Performs related work as assigned * Regular and prompt attendance Knowledge Skills and Abilities * Knowledge of English composition spelling and grammar * Ability to understand and follow oral and written instructions * Ability to communicate effectively both orally and in writing * Ability to interact with the public and provide information in a polite and efficient manner both in person and on the telephone * Ability to learn rules and procedures and to apply them correctly in varying circumstances Ability to work with and maintain confidential information * Ability to multi-task * Skill in alphabetical and/or numerical filing * Skill in keyboarding approximately 45 words per minute * Ability to quickly and accurately make mathematical calculations * Legible handwriting * Knowledge of and experience with MS Office (Microsoft Word Excel Outlook) Required Qualifications * High school graduation or possession of a GED Certificate including or supplemented with course work in general clerical or office procedures; Experience (1 - 2 years) in a general clerical or customer service work related to the functions of the position OR any equivalent combination of education and experience that would provide the above noted knowledge skills and abilities. * Proficiency in MS Office. * The successful candidate must be able to work well with a variety of individuals; have exceptional organizational skills; be detailed oriented; be capable of working independently and meeting deadlines; be self-motivated; able to work with confidential information in an environment of security and trust. Pre-employment Testing * May be required to complete the Circuit Clerk's Clerical Exam and keyboarding test * Must pass a pre-employment background investigation Physical Attributes/Demands Sit for extended periods of time. The employee is required to walk or move up to 200 feet from primary desk. The employee is occasionally required to stand, and stoop kneel or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision. Work Environment General indoor office environment. Operation of personal computer phone copier scanner and other general office equipment required on a frequent basis. Benefits Package McLean County offers a comprehensive benefits package including: * Medical, Dental and Vision Insurance * Medical Member Rewards Program * Health Savings Account (HSA) * Flex Spending Account (FSA) * Dependent Spending Account (DSA) * Supplemental Insurance: Life, Critical Illness and Accident * County provided Life Insurance * Illinois Municipal Retirement Fund (IMRF Pension) * Paid time off: vacation days, personal days, sick days, holidays * Identity Protection * Charitable Giving * Employee Assistance Program * Full salary range: $20.8534 - $31.9379 per hour (upper range reflects long term career with McLean County) About McLean County Government McLean County Government takes pride in serving our dynamic and fast-growing community. We provide a wide range of services, including public safety, criminal justice, road and bridge maintenance, animal safety and adoptions, vital records management, personal health services, food safety inspections, and park management. Our dedicated team of over 800 employees work across 25 departments to ensure the well-being and growth of our community. To learn more about McLean County Government and career opportunities, please visit **************************** How to Apply Join Us in Making a Difference! Click "Apply" at the bottom of this post. * If applying through a third-party job board, please fill out an application via McLean County Government's Job Board located at **************************************** Confidentiality of your application is maintained upon request. The selection of an individual for this position is at the sole discretion of the McLean County Circuit Clerk. McLean County Government is proud to be an Equal Opportunity Employer. Exempt : No Type : FT Employee Department : Circuit Clerk Location : DEFAULT

Under the leadership of the manager of operations and administration, the administrative assistant provides administrative and office maintenance support to firm leaders and staff in organizational and operational functions. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES To perform this job successfully, an individual must be able to accomplish each essential function satisfactorily. Provide administrative support to staff, including principals as needed Proactively leverage firm-specific knowledge to anticipate needs, streamline tasks and work on a variety of ad hoc tasks May compile information and prepare reports, including formatting per firm guidelines Support Request for Proposal (RFP) opportunities as needed. Will apply firm-specific processes and office technology procedures in daily tasks. Assist with Key Management Area (KMA) projects and company events Provide assistance with company meetings and events, including setup and teardown, meal ordering, etc. Manage vendor coordination and building maintenance requests as needed Support basic building operations and procedures, including managing office opening/closing protocols and setup Process incoming and outgoing mail. Maintain office supplies; assist with vendor communication for supplies and maintenance. Maintain spreadsheets, databases and SharePoint updates as needed, ensuring accuracy and timeliness Contribute to administrative continuity efforts, including training manuals, Standard Operating Procedures (SOPs) and documentation as needed Develop knowledge of firm-specific reports and documentation including Statements of Actuarial Opinion (SAOs), engagement letters, RFPs, etc. as needed Learn UPS WorldShip and office procedures. Also develop an understanding of front-end and begin learning back-end Style Guide tasks. Demonstrate professionalism by applying administrative best practices, focusing on confidentiality, discretion, accuracy and consistency Build trust by delivering high-quality work and supporting team processes, while actively learning firm-specific practices for future growth Support basic office setup needs for new hires, as needed, by preparing workspaces and supplies, coordinating logistics and guiding candidates during interviews and onboarding Be on the main phone line call queue, managing phone and visitor interactions; ensure effective communication, directing calls and visitors to the appropriate departments or individuals while maintaining professionalism May support travel and logistics for multiple staff or principals as needed, as well as expense report coordination Build cross-departmental rapport, uplift team morale and model professionalism Use project management tools, coordinate meetings and maintain office organization May need to obtain notary commission within two months of employment and initiate e-notary authorizations within six months of employment Enter time and expenses accurately; handle confidential information; file projects and materials per firm-specific guidelines; maintain regular, predictable and punctual attendance Qualifications COMPETENCIES Demonstrates basic organizational skills, managing daily tasks with attention to detail and consistency Effectively prioritizes routine responsibilities to ensure smooth operations. Project management experience is a plus but not required. Attention to detail across multiple projects, always focusing on thoroughness Ability to work with limited supervision and handle confidential information with discretion; demonstrated professionalism in all interactions Able to work effectively in Adobe Acrobat Pro and Microsoft Office Suite, including Word, Excel, PowerPoint and Teams with a preference for high proficiency in these tools Capability to develop skills in AI, firm-specific report creation, template development and process improvement Ability to work effectively with multiple individuals to support simultaneous projects Strong in verbal and written communication; demonstrates emotional intelligence in interactions EDUCATION AND/OR EXPERIENCE Minimum of a high school diploma or GED and additional training or coursework. Associate's or Bachelor's degree from an accredited college or university preferred; relevant professional experience may be considered as a substitute. Minimum two years' experience in office/admin support The base wage for this position is $27.00/hr. to $36.00/hr. This position is also eligible for an annual performance bonus. The wage for this position is based on multiple factors, including but not limited to, the candidate's experience, education and skills. Pinnacle provides a comprehensive benefit package including 401(k) with company match and profit sharing; exceptional medical, dental and vision insurance; paid vacation, sick time, parental leave, holidays, summer days and community service time; life insurance, disability insurance and wellness benefits.

Full Time, Staff Assistant Day Shift, $24/hour Centurion is proud to be the provider of comprehensive services to the Illinois Department of Corrections. We are currently seeking a Full-time Staff Assistant to join our team at Decatur Correctional Center in Decatur, Illinois. The Staff Assistant is responsible for performing administrative duties and supporting program and staff needs by fulfilling routine clerical, secretarial, and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, creating spreadsheets, and providing information to callers for designated behavioral health units. This professional works extensively with Microsoft Office applications, including Word, Excel, and Access. Qualifications • High school diploma or GED equivalent required • Minimum of one (1) year of secretarial or office experience required • Must have experience with medical terminology • Good communication and organizational skills, professional phone etiquette and accurate typing skills • Demonstrated computer proficiency in Microsoft Office required • Working knowledge of spreadsheets and database programs preferred • Must be appropriately and actively certified in Cardio-Pulmonary Resuscitation (CPR) • Ability to obtain a security clearance, to include drug screen and criminal background check

Administrative Assistant IV (12 months) JobID: 2598 Office & Technical Employees/Administrative Assistant Date Available: 08/03/2026 Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technical Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $22.21/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.

Job DescriptionDescription: About the Role We are seeking an organized and self-motivated Commercial Administrative Assistant to join our Bloomington team. In this pivotal role, you will serve as the primary point of contact for our office and commercial properties. You will work closely with the Property Management team, providing high-level administrative support and ensuring our tenants and vendors receive exceptional service. To be successful, you must be a reliable, detail-oriented professional with a knack for multitasking and clear communication. Requirements: Core Responsibilities Professionally answer all incoming calls, identify caller needs, and provide information or assistance as required. Transfer calls to the appropriate department (Leasing, Accounting, or Sales) and ensure a seamless handoff for the client or vendor. Act as the dedicated liaison for Commercial Tenants and Vendors maintaining a helpful and professional demeanor under pressure. Receive work order calls from tenants, property managers and maintenance techs, gathering detailed information regarding the maintenance issues or facility needs. Promptly enter all service requests into AppFolio, ensuring descriptions are accurate, and priority levels are set correctly. Monitor the status of open work orders in AppFolio and provide tenants with updates regarding scheduled repairs or completions. Maintain digital and physical filing systems for property records, vendor W-9s, and insurance certificates. Enter Rent Receipts/ Enter Bills in AppFolio (Vendor and Utility invoices) Generate monthly commercial reports to track property performance and work order completion rates. Performing other duties as assigned. Assist Brokers and Property Managers with daily tasks as needed. High school diploma or equivalent. Proficient in various computer software applications including Microsoft Office Suite (Word, Excel, Outlook, Teams, Google Drive). Comfortable handling confidential information. Multi-tasking and time-management skills, with the ability to prioritize tasks. Benefits Comprehensive Insurance: Health, Dental, Vision, and Life Insurance. Retirement: SIMPLE IRA with company matching. Time Off: Paid Time Off (PTO) to support work-life balance. Location: Bloomington, IL Position Type: Full-time (Monday - Friday, 8:00 AM - 5:00 PM) Compensation: $20.00 per hour

Join Our Team as an Admin Assistant at SPERO COMMUNITY SERVICE! Are you an organized, detail-oriented individual looking to make a difference in a supportive and community-focused environment? SPERO COMMUNITY SERVICE, located in Urbana, IL, is seeking an Admin Assistant to join our team. Whether you're just starting your career or looking for a fresh opportunity, this role offers a chance to grow and contribute to a meaningful mission. About Us At SPERO COMMUNITY SERVICE, we are dedicated to fostering a positive impact in our community. Our team is passionate about creating a welcoming and supportive environment where everyone can thrive. If you value collaboration, efficiency, and making a difference, you'll feel right at home with us. What You'll Do As our Admin Assistant, you'll play a vital role in keeping our operations running smoothly. Your responsibilities will include: - Managing and organizing office files and documents. - Assisting with scheduling and calendar management. - Handling phone calls and emails with professionalism and care. - Supporting team members with administrative tasks as needed. - Maintaining a welcoming and organized office environment. What We're Looking For We're excited to welcome someone who brings: - Strong organizational and multitasking skills. - Excellent written and verbal communication abilities. - A proactive and detail-oriented mindset. - Basic computer proficiency (e.g., email, word processing, spreadsheets). - A positive attitude and willingness to learn-no prior experience required! Why Join SPERO COMMUNITY SERVICE? While we offer great health, vision & dental benefits, we provide: - A supportive and inclusive work environment. - The opportunity to grow your skills and contribute to meaningful work. - A chance to be part of a team that values community, collaboration, and dedication. Our Culture and Values At SPERO COMMUNITY SERVICE, we believe in the power of teamwork and the importance of serving our community. We are committed to creating a workplace where everyone feels valued, respected, and empowered to succeed. If you're looking for a role where your contributions truly matter, this is the place for you. Ready to Apply? If you're ready to bring your organizational skills and enthusiasm to our team, we'd love to hear from you! Apply today and take the first step toward an exciting opportunity with SPERO COMMUNITY SERVICE in Urbana, IL.

C-U Under Construction and Trade Services is looking for the next piece to our puzzle. Do you fit? We want to make sure we fit with your future as well. Come join a team who truly puts their employees and families above all else. An environment that will have you excited to come and work every day. Benefits: · COMPETATIVE WAGES · COMPANY HEALTH INSURANCE PACKAGE · PAID VACATION · PAID HOLIDAYS · 401K · LIFE INSURANCE · DISABILITY INSURANCE (AT EMPLOYEES EXPENSE) · COMPANY VEHICLE (QUALIFYING POSITIONS ONLY) · COMPANY PROVIDED TOOLS · COMMISSION OPPORTUNITIES AVAILABLE Job description: Receive incoming calls Evaluate calls and transfer to appropriate department Schedule incoming estimate appointments for construction and trades Provide clerical and administrative support to management and department heads as requested Additional administrative tasks as requested

This position is primarily responsible for assisting the Property Manager in effectively managing all office/administrative tasks of the assigned property by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES: Core duties and responsibilities include the following. Other duties may be assigned. Conducts all business in accordance with company policies and procedures, state and federal laws; e.g., Title VII issues, ADA, Fair Housing, OSHA, Fair Credit Reporting Act and all other laws associated with the industry. Personnel Management Assists the Property Manager with the coordination of all site specific aspects of payroll including the management of employee timecards. Assists the Property Manager with the implementation and/or enforcement of all Human Resources related tasks and policies. Financial Collects rents and other fees and prepare deposit package for the Property Manager - or make the deposit, as requested. Up-dates all rents, deposits and other fees received into One Site, on a daily basis. Assists with issuing appropriate notices when necessary (late fees, eviction notices, returned check memos, etc.). Enters A/P into One Site and submit packages to corporate office. Regulatory (designated properties only) Assists with the certification process by sending notices, third party verification, the conduction of resident questionnaire interviews, and assembling resident certification files. Office Management Performs clerical and other office management tasks, as assigned. Reports issues and/or problems to the Property Manager. Works with other staff in such a manner as to maintain a cordial and efficient environment. Serves as receptionist, answers telephones, greets residents and guests, distributes parking stickers, assists with laundry tickets, etc. Is familiar with and be able to utilize assigned facets of the One-Site software. Assists with coordination of special events or social activities at the site. Maintains records and ensure proper handling and filing of correspondence, vendor files, and warranties, certificates of insurance and other office-related documents. Maintenance Obtains work orders from residents and enter into One Site; distribute to maintenance staff. Responds to emergency requests, immediately, and report the emergency to the Property Manager and/or Maintenance, as needed. Assists the Property Manager with procurement of supplies. Monitors turnover of units. Inspects the property and apartments, as assigned; document inspections. Marketing/Admissions Understands and ensures adherence to all Fair Housing, Americans with Disabilities Act and Fair Credit Reporting Act and other laws related to leasing. Assists with maintaining the waiting list, as requested. Assists with outreach marketing, as requested. Assists with market surveys; shop competition. Welcomes and shows property to prospective applicants, as requested. Prepares leasing packets. Assists with move-in tasks, as requested. Resident Services Assists with orientation of new residents. Fosters and maintains positive resident relations and excellent communications with resident. Responds to resident questions, complaints, concerns and suggestions. Relates to the Resident Council representatives in a positive manner. Owner and Community Relations Attends scheduled meetings with Owner and/or agent. Projects a positive community image for the owner and building. Safety Reports all liability and property incidents to the Property Manager immediately. Report all work-related accidents/injuries immediately to the Property Manager in accordance with company policy guidelines. Assists in the completion of any pertinent safety checklists with maintenance staff. ATTENDANCE: Must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks; where applicable. COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies: Intellectual Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations. Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Interpersonal Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. External Working Relationships - Develops and maintains courteous and effective working relationships with clients, vendors and/or any other representatives of external organizations. Organization Cost Consciousness - Works within approved budget; Develops and implements cost saving measures. SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. OTHER SKILL, ABILITIES, AND QUALIFICATIONS: 2 years' experience in responsible clerical or assistant position Ability to understand and implement compliance regulations; read and review reports and a wide variety of correspondence. Must be willing to take direction and guidance. Must be able to effectively communicate with a diverse population and group of personalities. Must be able to work in a fast-paced, multi-faceted and customer service-oriented environment. Must be able to work as a team, interact with others in a professional/pleasant manner and exercise problem-solving skills. Must be able to apply principles of logical thinking or define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action. Must be able to utilize basic math skills. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Must be capable of adapting, with minimal or no advance notice, to changes in how business is conducted and work is accomplished, with no diminishment in work performance. Responsible for observing safety and security procedures as applicable and reporting potentially unsafe conditions to management within their shift, prior to clocking out for the workday. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand. The employee is frequently required to sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals. The noise level in the work environment is usually moderate.

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Job Description Administrative Assistant - Decatur, IL This is a permanent, non-exempt level position. Job Summary: ADM is seeking a highly organized and detail-oriented individual to join our Engineering & Projects team as an experienced Administrative Assistant, specializing in Project Accounting. This role will support the team by maintaining accounting systems, managing administrative tasks, and assisting with project-related activities to ensure smooth operations and compliance with company standards. Key Responsibilities: Ajera Accounting Software Management: Maintain and update project information in Ajera for the Engineering & Projects team Generate monthly invoices and reports Assist Project Managers and staff with KPI tracking and report generation Approve Ajera timesheets for all Engineering Service (ES) employees and Tech Services contractors Timekeeping and Payroll: Approve ADM timecards for non-exempt employees. Supervise and approve timesheets for temporary contractors in Fieldglass Purchasing and Vendor Management: Process invoices in Coupa Create and receive purchase orders for ES and Tech Services contractors Provide information and coordinate safety boots/glasses for the team Administrative Support: Organize and maintain project files and employee records Assist with new hire onboarding processes Gather information and complete Tax Credit Questionnaires Coordinate travel arrangements for ES and Tech Services personnel Maintain professional certifications and licenses for ES employees Office and Equipment Management: Maintain copiers, plotters, and ES fleet cars, including oil changes, repairs, and mileage reporting Order office and safety supplies as needed Organize the department library, record new books, and file documentation Event and Meeting Coordination: Organize ES department meetings, including room setup, food, and refreshments Plan and coordinate holiday food days, anniversaries, and retirement celebrations Assist management with meeting setups and miscellaneous tasks Records and Document Management: Manage records retention, including requesting boxes, maintaining spreadsheets, and ensuring proper storage Scan drawings and upload them to ProjectWise Download photos from cameras and organize them in ProjectWise Facilities and Seating Assignments: Assist with in-office seating assignments and workspace organization Accounting and Reconciliation: Interface with the accounting team for reconciliations and financial reporting Support financial analysts with cashflow and net income analysis (profit/loss) reporting Required Qualifications: High school diploma or equivalent required Proven experience in administrative support, project accounting, or a similar role Strong organizational and multitasking skills with attention to detail Excellent communication skills, both written and verbal Ability to work independently and collaboratively in a fast-paced environment Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Preferred Qualifications: Associates or Bachelor's degree in Business Administration, Accounting, or a related field preferred Prior experience in engineering or technical services environments is advantageous Proficiency in Ajera Accounting software, Coupa, and Fieldglass preferred Familiarity with ProjectWise or similar document management systems is a plus Why Join ADM? At ADM, we value our employees and provide opportunities for growth and development. As part of our Engineering Services team, you'll play a vital role in ensuring operational excellence and contributing to the success of our projects. ADM requires the successful completion of a background check. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. The pay range for this position is expected to be between: $35,400.00 - $66,600.00

Under the direct supervision performs a variety of office support and/or secretarial duties for a specified unit/department, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy. Essential Duties and Responsibilities: * Report to department chairpersons and may supervise all student assistants assigned to the department office. * Types correspondence, memoranda, reports, instruction sheets, forms, statistical data or any other material that is relevant to the work of the administrative unit or program to which assigned * Proofreads all materials typed to ensure their accuracy. * Compose letters and memoranda from general notes. * Compiles information from files, records, publications, and other sources, and tabulates this information in accordance with standardized report forms. * Receives, open, sorts and distributes mail as directed, and assembles related material for use by the supervisor in answering mail. * Maintains accurate and current records of departmental purchases, equipment, travel, statistical data, daily office activities, daily program activities and appointments. * Establishes and maintains accurate and current files of letters, reports, records, and other documentary material, and ensures that information in these files is kept confidential. * Renders some limited kinds of administrative assistance as directed by the immediate supervisor and in accordance with specific written or oral instructions. * Receives and places telephone calls, schedules appointments and meetings, makes reservations, greeting visitors and callers, records messages, and performs the functions of an office receptionist. * Prepared request for office supplies when needed, and receives such supplies. * Performs general office management duties, and recommends methods for improving office procedures. * Performs any other duties that may be assigned by the immediate supervisor. * Performs miscellaneous job-related duties as assigned.Minimum Position Requirements (including certifications, licenses, etc.): * High school diploma or equivalent * One (1) year of clerical experience Knowledge, Skills and Abilities: * Knowledge of supplies, equipment, and/or services ordering and inventory control * Knowledge of Microsoft programs, including Excel, Word, and PowerPoint * Working knowledge of office management proactive and procedures * Working knowledge of business English, spelling and commercial mathematics * Skill in the use of operating basic office equipment * Organizing and coordinating skills * Word processing and/or data entry skills * Ability to compose and prepare accurate reports, records and correspondence * Ability to prepare and maintain complex clerical files including statistical reports and materials * Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments * Ability to maintain confidentiality of records and information * Ability to communicate effectively, both orally and in writing

Job DescriptionAdmin Support- Rantoul, IL Administrative Support I (Temp - 90 Days max) Pay: $23-$25/hr Entry-level administrative role supporting a manufacturing facility. Responsibilities include answering phones, greeting visitors, data entry, document preparation, office support, and transferring SOPs to new formats across multiple production lines.Requirements Strong Excel and Microsoft Office skills Ability to multitask in a fast-paced office/manufacturing environment Reliable transportation and valid driver's license Team-oriented, dependable, and willing to learn High School Diploma or GED 6+ months of administrative/clerical experience preferred

Our Company ResCare Community Living Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately. Essential Job Responsibilities: Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment Collect PCard receipts from cardholders weekly and reallocate expenses as required Assist with processing of client funds requests as required Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates Ensure business documents are retained as per policy Performs other duties as assigned Qualifications Two years of related office management or bookkeeping experience Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company Experience in managing systems, processes, and people Must be able to work independently as well as part of a team Capable of working responsibly with highly confidential information Must meet all agency requirements for pre- employment as required by Company and/or State regulations Education: Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience Certificates, Licenses, Registrations: Valid driver's license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements) About our Line of Business ResCare Community Living, an affiliate of BrightSpring Health Services, has five decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental, or cognitive disability. We provide a comprehensive range of high-quality services, including: community living, adult host homes for adults regardless of disability, behavioral/mental health support, in-home pharmacy solutions, telecare and remote support, supported employment and training programs, and day programs. For more information, please visit ******************************* Follow us on Facebook and LinkedIn. Additional Job Information Experience with Medicaid and Medicare insurance, Accounts Payable and financial/accounting experience, and Excel preferred. Communication skills, budgeting experience, and attention to detail preferred. D Salary Range USD $21.00 / Hour

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Job Description Aftershock Decals and Design is seeking a dependable and motivated Administrative Assistant to support daily office operations and provide excellent customer service. This role is a key point of contact for customers and plays an important part in keeping projects organized and moving smoothly through the shop. Please complete the disc assessment to be considered for this job. Compensation: $30,000 - $40,000 yearly Responsibilities: Answer phones, emails, and messages; greet customers in person Schedule jobs and manage calendars Cold calling potential new clients Assist with estimates, invoices, and basic bookkeeping tasks Communicate job status and updates to customers Maintain organization of customer files, orders, and paperwork Support overall office and shop operations Qualifications: Previous administrative or office experience preferred Strong communication and organizational skills Comfortable using computers, email, and office software Ability to multitask and stay organized in a fast-paced environment Preferred (Not Required) Experience with CRM systems Familiarity with signage, graphics, or vehicle wrap industries About Company Aftershock is a creative design shop specializing in high-impact vehicle wraps that turn any car, truck, trailer, or fleet into a rolling billboard. From concept to install, we handle every step in-house, bringing bold branding, sharp graphics, and professional-grade vinyl application to businesses that want to stand out on the road. Whether it's a full wrap or custom accents, we make sure your message moves.

Heritage Behavioral Health Center - Decatur, IL Salary: $18.50-$22.50/hour Schedule: Full-Time | Monday-Friday, 8:00 AM-5:00 PM Every Other Friday Off - Paid Wellness Day Make a Career Where Your Work Truly Matters Heritage Behavioral Health Center is seeking a detail‑oriented, service‑minded People Services Administrative Assistant to join our dedicated team. If you're passionate about supporting others and want to contribute to meaningful work in mental health and substance use care, we want to meet you! About Heritage Behavioral Health Center Heritage is a mission‑driven Certified Community Behavioral Health Clinic (CCBHC) serving individuals across a multi‑county region. We believe every employee-regardless of their role-plays a part in improving the lives of the people we serve. At Heritage, your well-being matters too. Why You'll Love Working Here Every other Friday off - paid wellness day Collaborative, mission-driven work culture Meaningful work that directly supports community health Organization that values and invests in its team At Heritage, we care about our staff so they can focus on caring for others. Position Overview The People Services Administrative Assistant provides essential administrative and operational support to the People Services (HR) team. This role supports daily HR functions-such as onboarding, personnel file management, employee communication, scheduling, and compliance activities-while maintaining a trauma‑informed, customer‑focused approach aligned with Heritage's mission. You will work closely with leadership, staff, payroll, compliance, and external partners to ensure a positive employee experience and smooth HR operations. Key Responsibilities Provide administrative support including scheduling, correspondence, document preparation, and meeting coordination Assist with onboarding logistics and track required documentation Maintain accurate personnel files and support agency compliance processes Enter and manage employee data in HR systems; assist with basic reporting Serve as a first point of contact for routine employee inquiries Ensure all employee information is handled confidentially and securely Support department collaboration with payroll, compliance, and leadership Assist with agency audits and personnel file maintenance Participate in special projects and perform other duties as assigned Knowledge, Skills & Abilities Strong professionalism, interpersonal skills, and customer service mindset Ability to maintain the highest levels of confidentiality Excellent attention to detail and organizational skills Proficient with Microsoft Office (Word, Excel, Outlook, Teams) Ability to learn HR systems such as ADP and document management tools Understanding of HIPAA, HR confidentiality standards, and compliance practices Strong written and verbal communication skills Ability to manage multiple priorities in a fast-paced environment Demonstrates initiative, problem‑solving, and process‑improvement mindset Education & Experience High school diploma or equivalent required Prior administrative or office support experience preferred HR, healthcare, behavioral health, or social service experience is a plus Valid driver's license, reliable transportation, and insurance required What We Offer Generous Time Off: vacation, sick, personal, and holiday leave Wellness Benefits: paid wellness day every other Friday, EAP, fitness reimbursement Insurance: health, dental, vision, FSA (healthcare & dependent care), and supplemental life insurance Retirement: 401(k) and Roth options Professional Growth: tuition assistance and continuing education opportunities

Coordinator of Text Conversion/Exam Office Job no: 521230 Work type: On Campus Division Name: Student Affairs Department: Student Access and Accommodation Services The primary responsibility of this position is to co-manage the Exams Office and coordinate text conversion for the Accommodations Office to ensure reasonable accommodations for students with disabilities and/or medical/mental health conditions through implementation of appropriate accommodations and collaboration with faculty/staff/departments to ensure accommodation compliance. This position ensures equal access to Illinois State University programs, activities, and services for all Illinois State University students with disabilities and/or medical/mental health conditions through design and implementation of reasonable accommodations, support services and technical assistance based upon federal disability laws, Section 504 of the 1973 Rehabilitation Act, the Americans with Disabilities Act and the Americans with Disabilities Amendments Act. Ensure the confidentiality of all student information and documentation. This position is subject to summer academic break layoff, typically June through July. Additional Information University Benefit Highlights: Insurance benefits, including health, dental, vision, and life Retirement and supplemental retirement planning options Tuition waiver benefits available to staff as well as their eligible dependents Paid holiday/administrative closures during Thanksgiving and Winter Breaks Paid benefit time For more University Benefit information: ************************************** Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here **************************************insurance/ Salary Rate / Pay Rate $22.00 - $24.00 per hour Required Qualifications Bachelor's degree conferred prior to position start date, preferably in counseling, psychology, special education, rehabilitation, or another human services area. Working knowledge of federal and state laws and regulations pertaining to persons with disabilities and/or medical/mental health conditions. The following skills and/or abilities: a. Skills in negotiation and problem solving. b. Skills in process management and process improvement. c. Excellent oral and written communication and presentation skills. d. Long-term planning and organization skills. e. Computer, internet, and email skills. f. Crisis intervention skills. Preferred Qualifications Experience working with people with disabilities and/or medical/mental health conditions in a postsecondary setting. Knowledge of the processes involved in providing accommodations for students with disabilities and/or medical/mental health conditions at post-secondary education level. Knowledge of proctoring processes and experience with assistive devices and software packages. Ability to take initiative, pay close attention to detail, multi-task, and change priorities expeditiously. Work Hours 8:00am-4:30pm Monday through Friday Functional Expectations Must be able to complete the following with or without a reasonable accommodation: Move about in various locations across campus as needed to complete day-to-day work. Effectively communicate on a daily basis. Remain at a workstation for extended periods. Ability to visually proctor students taking exams via camera system, Zoom, and in-person. Proposed Starting Date March 2026 Required Applicant Documents Cover Letter Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply" Optional Applicant Documents Transcripts - See Special Instructions to Applicants for additional options Certification of Retirement Annuity Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply" Special Instructions for Applicants Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position. Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline. Transcripts and/or military service documentation may be emailed, faxed, or mailed to Human Resources by the application deadline: Email: ***************** Fax: ************, Attn: Kira Shelton Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled. Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver's license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment. Contact Information for Applicants Kira Shelton Human Resources ***************** ************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Application Opened: 01/27/2026 10:15 AM CST Application Closes: 02/05/2026 11:55 PM CST Whatsapp Facebook LinkedIn Email App Send me jobs like these We will email you new jobs that match this search. Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription. The email address was invalid, please check for errors. You must agree to the privacy statement Coordinator of Text Conversion/Exam Office Opened01/27/2026 Closes02/05/2026 DepartmentStudent Access and Accommodation Services By co-managing the Exams Office and overseeing text conversion, this position helps guarantee that reasonable accommodations are effectively implemented for ISU students. Current Opportunities Coordinator of Text Conversion/Exam Office Opened01/27/2026 Closes02/05/2026 DepartmentStudent Access and Accommodation Services By co-managing the Exams Office and overseeing text conversion, this position helps guarantee that reasonable accommodations are effectively implemented for ISU students.

Administrative Assistant I (9 months) JobID: 2592 Office & Technical Employees/Administrative Assistant Date Available: 08/03/2026 Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technical Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $16.72/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. Compensation and benefits are subject to change prior to August 2026; updated information will be provided as it becomes available. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.

Under the direct supervision performs a variety of office support and/or secretarial duties for a specified unit/department, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy.Duties and Responsibilities: * Organizes and implements procedures for executing various clerical/administrative assignments. * Compiles information from files, records, publications, and other sources. * Composes draft letters and/or reports for the supervisor's review. * Transmits replies to routine correspondence on the supervisor's behalf. * Determines when supervisor must handle requests and correspondences. * Assists in arranging meetings of the unit and serves as recording secretary at such meetings. * Prepares finished correspondence, reports, or materials as assigned. * Prepares minutes, correspondence and other documents relating to the operation of the unit or department and proofreads these materials to ensure their accuracy. * Initiates purchases and payment for office supplies, meeting registrations, travel reimbursements, and others as needed. * Establishes and maintains accurate and current files and documentary materials and ensures that information in these files is kept confidential. * Answers unit calls, makes appointments and reservations, receives visitors, and functions as an office receptionist. * Performs general office management duties and recommends methods for improving office procedures. Minimum Position Requirements (including certifications, licenses, etc.): * An associate degree in secretarial science, business, or other appropriate field and * One year of administrative, clerical, or secretarial experience. * Must be able to perform administrative/secretarial duties. Knowledge, Skills & Abilities: * Considerable knowledge of office management practices and procedures. * Considerable knowledge of business English, grammar, and commercial mathematics. * Working knowledge of care and operation of standard office equipment. * Ability to exercise judgment and discretion in interpreting and applying operational policies and procedures. * Ability to compose and prepare accurate reports, records and correspondence. * Ability to prepare and maintain complex clerical files including statistical reports and materials. * Ability to work collaboratively with program coordinators in gathering data. * Experience in use of Microsoft Office applications including Word, Excel, PowerPoint, Publisher, Access, etc. * Proficient in social media use such as Facebook, LinkedIn, Instagram, Twitter, etc. * Ability to use virtual meeting resources such as Zoom, Microsoft Teams, Google Teams, GoToWebinar, WebEx Meet, RingCentral Meetings and others.

section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline. Transcripts and/or military service documentation may be emailed, faxed, or mailed to Human Resources by the application deadline: Email: ***************** Fax: ************, Attn: Kira Shelton Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled. Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver's license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment. Contact Information for Applicants Kira Shelton Human Resources ***************** ************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Application Opened: 01/27/2026 10:15 AM CST Application Closes: 02/05/2026 11:55 PM CST