Administrative Associate Jobs in Danbury, CT

JRN: 1900 An executive in the tech industry with a family is seeking an experienced personal assistant to help with day-to-day tasks. This is a role for a candidate who has strategic thinking and the necessary follow through to grow with the principal as the scope of the role expands. The assistant will work closely with the principal to learn to anticipate his preferences in order to properly supervise and implement processes that are coherent with his expectations. Responsibilities Provide an effective interface between the principal and all internal and external parties Deliver a full range of high-level administrative support including forward-thinking strategic calendar management for both business and personal matters, household management, and provide updates and documentation as necessary and requested Manage international and domestic travel requests including research and negotiation to create detailed itineraries and working in close liaison with a travel agent to ensure all aspects of travel meet the family's standards and preferences Overseeing and preparing the family's vacation homes prior to their arrival Research and educate yourself and principal on various topics in order to assist in deliberate and meaningful decision making Assist with gift giving Process, circulate, and respond to incoming mail, phone calls and inquiries Personal shopping, executing special requests, errands, and related duties Coordinate and communicate regularly with family members, domestic staff and family office Develop and recommend procedures and systems that will most effectively meet the principal's objectives Utilize available resources to maximize efficient and achieve your own work-life balance Represent the principal with honor and integrity Qualifications Bachelor's Degree from an accredited college or university 5-7+ years of relevant work experience Demonstrated experience in maintaining the confidentiality, safety, security, and privacy of a discreet employer Excellent communication and presentation skills Painstaking attention to detail Process oriented problem-solving skills and ability to find effective solutions for a variety of potential issues Superb organization skills and the ability to multitask efficiently Benefits PTO Salary dependent upon experience Annual discretionary bonus Health insurance and other benefits through payroll provider 401k with employer matching

Seeking an extraordinary EA with advanced travel planning skills, who will thoughtfully provide primary support to the matriarch, with some direction from the patriarch and will work primarily from the Greenwich family office. Over time visits to the Greenwich home will occur. The primary focus of this position (approx. 60%) requires an experienced C-level travel planner, who will seamlessly and diligently own the process of scheduling complex international and domestic travel and plan six months or more in advance, with a consistent eye on flexing reservations. Travel scheduling may include: private jet, commercial airlines, complex itineraries, resort accommodations, restaurants, and all transportation for matriarch, matriarch and patriarch, family, etc. Additional responsibilities include: assisting with events, meeting scheduled deliveries, occasional trips to Manhattan property, scheduling vendors/maintenance, personal errands, interaction with home PA and patriarch's EA for best support practices. This position is an addition to staff and will report to the CFO and matriarch. The depth of the role will expand as the candidate demonstrates capabilities and execution of goals/objectives. Requirements: The ideal candidate brings PA/EA C-level experience, with superior global travel experience, is highly organized, manages work streams simultaneously, is detail oriented in a gracious manner, possesses a no-job-is-too-small outlook, with a desire to rise to a challenge with energy and enthusiasm, excellent technical skills, confidential and personable, executive/project assistant experience in a family office or relatable environment. 8:30 - 5:30 with flexibility as needed/occasional evenings Bonus and wonderful benefits, exempt

A highly successful and reputable financial services firm, known for its exceptional office culture and outstanding benefits, is seeking a proactive Administrative Assistant to join its team. This individual will provide administrative support to a Senior Executive Assistant. In-Office Policy: 4 days in-office / 1 day remote. Ideal Candidate: The ideal candidate will have 2-5 years of administrative experience within the financial services sector. Responsibilities: Coordinate complex calendars, meetings, and conference calls across multiple time zones. Manage international and domestic travel, expenses, and invoices using Concur and Frosch. Handle reception duties, including answering calls, greeting visitors, and managing mail. Oversee office supplies, meeting materials, and FedEx shipments. Process visa applications and support international business travel. Manage the corporate apartment, including bookings, cleaning, and supply management. Job ID #43742

Duration: 12+ Months Contract (Possible Extension) Note - Will need to be onsite 3 days a week. Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Skills: Proficient in MS Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality. Education: Associate's or Bachelor's degree or a High school diploma. Fluency in MS Suite including Word and Excel About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To learn more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Name: Kanika Email: ******************************* Internal Id: 25-32754

VARITE is looking for a qualified Admin Assistant I and Admin Assistant IV in Ridgefield, CT. WHAT THE CLIENT DOES? A global, research-driven pharmaceutical company that focuses on developing innovative medicines in areas such as human pharmaceuticals, animal health, and biopharmaceutical contract manufacturing. WHAT WE DO? Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850+ global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services. Job Title: Admin Assistant I and Admin Assistant IV Location: Ridgefield, CT Contract Duration: 12 months (Possible Extension) Pay Rate Admin Assistant I: $23.00/hr on W2 Admin Assistant IV: $35.00/hr on W2 HERE'S WHAT YOU'LL DO: Duties: Admin Assistant I • Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Admin Assistant IV • Provides general administrative support to one or more managers. Responsibilities include: Exercises discretion in handling of confidential material and information. Assists in special projects as assigned. Responsible for organization and maintenance of department filing system including potentially confidential data. May provide clerical support as necessary, including filing, etc. Completes other duties as requested. Skills: • Previous admin experience necessary. Steady work history needed. Education: • High School Diploma If this opportunity interests you, please respond by clicking on EasyApply. Know someone who would be perfect for this role? Refer them to us and if they are hired, you could be eligible for our employee referral bonus! Help us grow our team with top talent from your network. VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Our client, a global energy investor is seeking an administrative assistant to work in their STAMFORD, CT. headquarters. This role will be supporting a team of administrative assistants and needs someone who is flexible with a no task too big or too small attitude. This is a great opportunity to work with different business units within the organization as well as assist with all office related tasks. 4 days in office; 1 remote Hours 8-6 65-70 + OT + Bonus Competitive benefit Package Responsibilities: Provide administrative support to assistants in the office Schedule and organize meetings and calls Assist with managing and processing invoices Answer incoming calls and order/maintain office supplies Plan and coordinate weekly lunches, happy hours, company events, initiatives, etc. Organize and coordiante domestic and international travel arrangements, including but not limited to flight, hotel, car, and retaurants Oversee the company corporate apartment and maintain cleaning scheduling Required Qualifications: Minimum 2-5 years of administrative experience, ideally in finance Bachelor's degree strongly preferred/required. Extremely polished, forward-facing, and professional. Excellent interpersonal and communication skills (both verbal and written). Used to working in a fast-paced environment. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Strong attention to detail and organizational skills. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall. Responsibilities Busy Accounting Office in Woodbury looking for an Administrative Assistant to handle day to day responsibilities for the Managing Partner, which includes letter writing, mailings, assist with collating tax returns, banking, prepare 1099's. Should be efficient in Microsoft, Peachtree, ShareFile and CCH. Prior accounting experience a plus.

Our client is an Alternative Asset Manager seeking an Administrative Assistant to join their team in Connecticut. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. Responsibilities Handle and coordinate active calendars Organize and oversee a high volume of international and domestic travel arrangements Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree required Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite #43742

One of our top clients, a $15B+ credit focused alternative asset management firm, is seeking a Middle Office professional to directly support the PM on the Credit desk. Any credit product experience would work but structured credit experience is preferred. 5 days/week in office in Greenwich, CT. Responsibilities: The role entails trade support, liquidity management, some investment support, valuations and reporting. Excellent opportunity to grow with the desk, and a terrific culture! Qualifications: -3-5 yrs in operations/middle office working for an alt asset manager, fund admin, bank -Credit product experience -Advanced Excel

Our client is seeking an Administrative Assistant role who will juggle multiple high-priority projects effectively. This opportunity is located in West Nyack, NY. Manage office space and ensure efficient utilization Manage calendars and book travel arrangements, including flights, accommodations, and transportation Oversee fleet management and maintenance Support the team with administrative needs Utilize Google Workspace (Gmail, Contacts, Calendar, Docs, Drive, etc.) and Microsoft Office Suite for daily tasks Stay organized and meet deadlines consistently Build and maintain strong professional relationships Communicate effectively, manage time efficiently, and solve problems proactively Desired Skills/Experience: 3+ years related work experience Strong organizational skills Strong communication skills Experience managing a vehicle fleet program (150+ employee vehicles across the state of NY) Ability to manage office operations, including supplies, IT coordination, and onboarding new employees Ability to organize and plan large meetings Experience ordering equipment such as phones, laptops, and accessories as needed Strong note-taking skills, including recording meeting minutes and action items Benefits: Medical, Dental, & Vision Insurance Plans 401K offered $18.66 - $26.66 (est. hourly rate)

The Administrative Assistant provides essential support to ensure efficient office operations. Responsibilities include managing schedules, handling correspondence, organizing files, coordinating meetings, and assisting with data entry and reports. This role requires strong organizational skills, attention to detail, and proficiency in office software. The ideal candidate is a proactive problem-solver with excellent communication skills. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate Executive calendars Schedule and confirm meetings, travel arrangements Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

This role will mainly focus on supporting travel coordination and expense management. Must have strong, proven experience in these areas Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Skills: Hands on experience with Concur (preferred) or other similar travel and expense systems Proficient in MS Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality. Education: Associate's or Bachelor's degree or a High school diploma. Fluency in MS Suite including Word and Excel

Nationwide Maintenance & General Contracting Inc. is a well-established Facility Maintenance & General Contracting Company with over 30 years of experience in the industry. Based in Bedford Hills, NY, we offer a wide range of services from Awning & Sidewalk Cleaning to full-scale renovating and construction projects. Our diverse client base includes major corporations such as Rite Aid, CVS, Macy's, and more, and we are committed to providing high-quality services at an affordable price. Role Description This is a full-time on-site role for an Administrative Assistant at Nationwide Maintenance & General Contracting Inc. in Bedford Hills, NY. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, demonstrating excellent communication skills, assisting executives with administrative tasks, and utilizing strong clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication abilities Proficiency in Clerical Skills Organizational skills and attention to detail Ability to multitask and prioritize tasks efficiently Experience in the maintenance or construction industry is a plus Associate's degree in Business Administration or related field

The Greenwich office of a global private investment company is looking to fill a newly created adminsitrative floater role designed to support various teams and departments, as needed. The ideal candidate will be agile, adaptable, and bring an upbeat, yet driven attitude. This position offers a great learning opportunity for someone looking to build on their administrative experience and offers growth potential as well. The role is in office, 5 days a week, from 9 AM-5:30 PM, with flexibility for some overtime. They are requiring that the candidate be a CT Notary, as the candidate will be notarizing documents for the Legal team. RESPONSIBILITIES Provide flexible administrative support across different departments and teams to cover for vacation, sick leave or other absences; Maintenance and management of calendars utilizing Microsoft Outlook; Answer all phone calls in a professional manner, take messages or assist directly when appropriate; Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas and any other required documents); General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations; Process expense reports in Concur ensuring compliance with the Travel & Expense Policy; Distribute daily mail to appropriate team members and process outgoing mail as necessary; Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk and registration at satellite offices; Track team PTO and Sick days; Ad-hoc assignments as requested. QUALIFICATIONS Strong organizational skills, attention to detail is crucial Proficiency in Word, PowerPoint, and Excel Minimum 4 years of admin experience; Bachelor's Degree preferred CT Notary Required

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Branford, Connecticut. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 03/17/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in CT seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1260915. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

ROLE: Associate, Middle Office This is a newly created role due to growth. Role involves investment support, trade support, performance attribution, liquidity management, valuation, and client reporting-a true all-encompassing Middle Office position with significant growth potential. RESPONSIBILITIES: Investment Support: Track the primary pipeline, manage allocations, liquidity, and pre-close priorities. Trade Support: Oversee trade processing, settlements, and operational responsibilities. Performance Attribution: Maintain performance calculations and reporting. Liquidity Management: Monitor cash positions and funding needs. Valuation: Lead month-end valuation coordination with third parties, dealers, and internal teams. Reporting: Assist with client reporting requests. QUALIFICATIONS: 3-7 years of experience in credit operations (asset manager, hedge fund, administrator, etc.). Strong Excel skills required; programming (R, Python, SQL, etc.) strongly preferred. #43223

Our client, in the event industry, is looking for a Sales Administrative assistant to support the sales team. Their business is growing like crazy! This is in Stamford, CT - is full time and on-site. Job Responsibilities: Provide administrative support to Rental Consultants and the Vice President of Sales & Marketing. Generate, proofread, and distribute proposals, contracts, and other documents (fax, email, mail). Create site and seating plans using CAD software and assist with special projects, including cover letters and brochures. Qualify leads and follow up with current and past clients through outbound calls. Maintain accurate data entry for proposals, orders, revisions, and ensure correctness of all documentation. Assist in securing permits, customer payments, and provide creative solutions for event planning. Coordinate with operations, vendors, and clients to address questions or concerns. Handle customer inquiries and internal tasks independently, with excellent follow-up and persistence. Demonstrate strong problem-solving abilities and creativity to meet client needs and promote company services. Prioritize multiple tasks under pressure while maintaining high-quality work and excellent organizational skills. Build and maintain strong, lasting customer relationships, while continuously learning about the tent rental industry. Qualifications: 1-3 years of prior administrative experience; a degree is a plus. Excellent grammar, spelling, math, and proofreading skills. Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment. Outgoing, cheerful personality with a positive attitude and strong communication skills (verbal & written). Proficient in MS Suite required; knowledge of CAD programs (Aperture) is a plus Salary: $60K-$65K plus full benefits (medical, dental and vision), 401k, paid time off and paid holidays

Requirements: High School Diploma . Associate degree preferred. Two (2) years medical office experience, medical terminology Two years scheduling diagnostic imaging procedures preferred With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment. Work where every moment matters. Every day, over 30,000 Hartford HealthCare colleagues come to work with one thing in common\: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network. Charlotte Hungerford Hospital is a 122-bed, general acute care community hospital located in Torrington, Connecticut, that serves as a regional health care resource for the 100,000 residents of Litchfield County and Northwest Connecticut. CHH offers personalized attention from an expert team of caregivers and physicians that utilize advanced technology and clinical partnerships in a convenient, safe and comfortable patient environment. Summary: Responsible for optimal workflow scheduling and coordination of radiology procedures according to department protocols which includes, procedural screenings, collecting, documenting and obtaining complete and accurate all patient medical history necessary to ensure appropriateness and safety for all procedures. Demonstrates commitment to providing an excellent service experience for patient and their families. Responsibilities: Appropriately schedule and or reschedule departmental procedures according to specific modality protocols and patient care requirements, maintaining patient confidentiality in accordance with HIPAA guidelines. Ensures completion and accuracy of provider's order in relation to requested appointment type for compliance/medical necessity and communicates discrepancies to provider office. Register patient if required. Obtains all relevant patient information, including current lab values and medication usage, current history and physical, as well as other pertinent medical history, necessary for ensuring patient safety and to obtain accurate diagnosis. Obtains current, complete and accurate patient insurance information to ensure full reimbursement Communicate, educate and instruct patients on detailed procedural preparations, provide complete instructions on specific aspects of their procedure and post procedure instructions Provides office support to meet the unit needs. Function as a point person, interacting in a courteous manner with patients, patient families, providers, nurses, administrative staff internal and external to HHC in the coordination of patient care, such as but not limited to, answering question, triaging calls, obtaining patient transport, required equipment and supplies, patient referrals, resolving registration and billing issues., etc. etc. Participates in Training/orienting/mentoring new employees as requested.