Administrative associate jobs in Davie, FL

SAYN is looking for a highly organized, proactive Administrative Assistant to support both personal and business operations. This role is ideal for someone who thrives on keeping calendars tight, details organized, and communication flowing smoothly. What You'll Do Manage complex calendars and scheduling (meetings, calls, personal + business commitments) Coordinate meetings, prepare agendas, and handle follow-ups Monitor and flag priority emails and communications Prepare reports and assist with data organization Track action items and deadlines to ensure nothing slips through the cracks Support client follow-ups and basic correspondence Assist with ad-hoc administrative and operational tasks as needed What We're Looking For Strong organizational and time-management skills Excellent written and verbal communication High attention to detail and discretion Comfortable juggling personal and professional priorities Tech-savvy (Google Workspace, calendars, spreadsheets, basic reporting) Self-starter who anticipates needs and solves problems proactively This role will be fully in-office, Monday through Friday, full-time

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Boca Raton, FL | Full-Time, On-site SurfaceIQ is redefining how stone, tile, and architectural surfaces are sourced in South Florida. We serve architects, designers, builders, and developers - combining design expertise, trade-only pricing, and exceptional service. We're looking for a highly organized, detail-oriented Office Administrator to oversee our office operations, purchasing, and project logistics. This is a hands-on role ideal for someone who thrives in a fast-paced environment, loves keeping things running smoothly, and wants to grow with a dynamic company. What You'll Do Office Management Manage day-to-day office operations, communication, and scheduling. Support leadership with documentation, quotes, invoicing, and reporting (Floorzap, QuickBooks, Google Workspace). Procurement & Purchasing Place material orders with vendors and ensure accuracy in pricing and delivery schedules. Track shipments, confirm deliveries, and maintain organized purchasing records. Build and maintain strong relationships with suppliers and partners. Project Coordination Coordinate logistics between vendors, fabricators, and job sites. Maintain project tracking sheets, timelines, and fulfillment checklists. Communicate project updates to the CEO and clients as needed. Systems & Support Help implement and improve operational systems (CRM, quoting, filing). Support a growing team by ensuring all back-end operations are efficient and organized. You'll Thrive Here If You... Love structure, systems, and seeing projects move from quote to completion. Have excellent organizational and communication skills. Are comfortable managing multiple priorities with accuracy. Have experience in construction, design, or materials supply (preferred but not required). Are tech-savvy - especially with Google Workspace, QuickBooks, or CRM tools. Why SurfaceIQ We're a growing, entrepreneurial company built on integrity, design expertise, and smart systems - not chaos. You'll work directly with ownership, help shape the company's operational backbone, and be part of a vision-driven team creating something exceptional in South Florida's design and construction scene.

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

Job Title: Executive Personal Assistant to CSO Department: Administration Reports to: CSO DreamFields is one of the top five cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. We are passionate about producing world-class marketing, high-quality, innovative products, delivering exceptional customer experiences, operating cutting-edge processes, and fostering an amazing company culture and thriving work environment. With over 1,500 employees, we are proud to be one of the most loved employers in the industry. As one of the fastest-growing companies in the cannabis industry, DreamFields continues to experience exponential growth and is aggressively expanding nationally into all legalized cannabis states in the USA. Job Summary: The Executive Personal Assistant to the CSO is a pivotal role responsible for managing the day-to-day administrative and personal needs of the CSO. This position ensures seamless coordination of schedules, communications, and tasks to support the executive in leading a fast-growing cannabis company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment. Key Responsibilities: Provide direct support to the CSO, assisting with all aspects of daily business tasks. Act as a liaison between the CSO and internal/external parties. Manage complex calendars and schedules. Maintain and refine internal processes to improve workflows. Oversee expense management and reporting. Facilitate meeting preparation, attend high-level meetings, document notes/minutes, and follow up on action items post-meeting. Provide administrative support for inter-departmental projects and events. Oversee high-priority project management tasks. Manage multiple lines of incoming and outgoing communication. Coordinate travel arrangements, itineraries, and related logistics. Create dynamic presentations using PowerPoint, Canva, or similar tools, and manage data input in Excel. Complete personal tasks as directed. Required Skills/Abilities: Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Education and Experience: Minimum of 3 years of experience in a similar role. Bachelor's degree preferred but may be supplemented with relevant work experience. Physical Requirements: Ability to commute regularly to Miami. Availability to travel to other cities/states as needed. Reliable transportation is essential. EEOC: DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. All candidates must be willing to submit to a background check to be considered for the position.

Instasks App is a Professional Concierge Service. The app provides top-tiered professionals and clients with an online platform. Our unique approach to building an App is to give the client and the provider instant bookings and an easy process of all services: For example, client requests for quick tasks and large projects. Providers receive custom requests for their specialized skills. The app takes care of all invoicing between client and provider with a detailed invoice. And book all the confirmed jobs. We track providers' locations for the client's en route to any job. We created a portal platform to guide you in listing your professions. The platform provides you with schedules, invoicing and credit card processing are all part of the enhanced technology. Clients will have a choice to give the providers reviews and star ratings to ensure our elite services when booking on our app. Our mission is to help all providers strive to achieve their financial and independent goals. To have more time with their families and create a brighter future for all. The App offers opportunities to providers over the age of 18 and, by law, over the age of 21 for any tasks serving liquor. Build your future with a secure & safe platform. Be your own boss by choosing the TASKS that best suit your schedules and be available to work when you want to work. Build your income to help increase your revenue. Book tasks that are within a 15-mile radius. Our language preferred gives you better communication skills during your tasks. Our client's and providers' health & well-being are our highest priorities. BACKGROUND CHECK POLICY: All providers accountants go through an extensive (background check) through a third party company. The certificates they receive are in place to ensure the provider and client feel safe. The document you receive from the third-party background company can be given to any job you are applying for. Our policy states all providers must go through a third party background check only after you are confirmed for a job. We request you do not go through the background check link until you are confirmed for any jobs. ETIQUETTE TRAINING POLICY: Each provider will go through etiquette training to ensure that every provider is a friendly and well-mannered individual. We are poised to give our clients the very best in professional service. Our platform should leave no room for laxity as we work hard to bring the very best to our customers. SKILLS AND ABILITIES: Requires working from detailed instructions and occasional independent decision-making. Ability to read, analyze and interpret documents such as safety rules, operating and maintenance instructions, or procedural manuals. We are looking for an Administrative Officer to join our team and support our daily office procedures. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we'd like to meet you. Our ideal candidate also has a working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis. Responsibilities Manage office supplies stock and place orders. Prepare regular reports on expenses and office budgets. Maintain and update company databases. Organize a filing system for important and confidential company documents. Answer queries from employees and clients. Update office policies as needed. Maintain a company calendar and schedule appointments. Book meeting rooms as required. Distribute and store correspondence (e.g. letters, emails and packages). Prepare reports and presentations with statistical data, as assigned. Arrange travel and accommodations. Schedule in-house and external events. Requirements Proven work experience as an Administrative Officer, Administrator or similar role. Solid knowledge of office procedures. Experience with office management software like MS Office (MS Excel and MS Word, specifically). Strong organization skills with a problem-solving attitude. Excellent written and verbal communication skills. Attention to detail. High school diploma; additional qualifications in Office Administration are a plus.

Open Requirements for Person with Disability Role- Purchase Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Regular purchase supply of products/materials. 2. Track and record orders. 3. Receive orders and document arrivals. 4. Manage supply base. 5. Continuous & timely follow-ups with vendors for their pending materials as per purchase order, similarly follow-ups for their payments & compliance like vendor code, vendor registration & Vat certificates etc. 6. Material & Purchase requisition with proper justifications along with correct supportive points (Budget, Material code, WBS & Plant code). Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Minimum Qualifications Bachelors degree. One year of administrative experience is required. Additional administrative experience may substitute for the required college education on a year for year basis. Recruitment Notes This position supports daily operational and administrative functions by coordinating procurement activities, monitoring budgetary expenditures, and assisting in the development of logistical plans. The role includes preparing supporting documentation for financial transactions, tracking and maintaining records related to contracts and asset utilization, and ensuring timely processing of purchasing requests. Additional responsibilities may involve coordinating with internal divisions to support operational scheduling, preparing reports related to inventory and expenditures, and assisting leadership with administrative follow-up on departmental projects. The position often works with vendor documentation, monitors status of requisitions, and maintains electronic and physical records to support audit readiness and compliance with departmental procedures

POSITION: Administration InternDEPARTMENT: Organizational/VariousREPORTS TO: Senior Director of Human ResourcesSTATUS: Internship, Unpaid SUMMARY: This is an exciting opportunity for an individual interested in a career in Administration, Management or Human Resources. Intern will observe, learn, and develop skills necessary to explore career opportunities within the chosen field by collaborating with organizational professionals. Individuals may qualify for college credit if allowed by their college/university. This is position is an unpaid internship. LEARNING EXPERIENCE Intern will learn and be exposed to : The administrative and management acumen of a major non-profit sports and event organization Learn the inner workings of the human resources, business office and front desk receptionist functions (i.e. answering phones, receiving mail/packages, assisting visitors and guests, etc.) Detail and hands on performance of various administrative and technical functionalities Business, social etiquettes and techniques to develop and enhance business communication skills Opportunity to participate in performing special projects within other departments (Events, Executive Office, Partnership, Ticket & Sales, Marketing, etc.) Attend and assist with career fairs as needed Demonstrating positive organizational team building and teamwork behaviors Interact and engage professionally with individuals through verbal and non-verbal communication skills Exposure to the tracking, scanning and filing of pertinent documents Assist with staff training, orientation sessions, and employee relations projects Opportunity to attend and support organizational and festival events Assist in research and preparation of materials Enhance computer skills through extensive use of software programs Other opportunities as may be available PREREQUISITES: Pursuing a degree Proficiency in MS Outlook, Word, Excel, PowerPoint, Photoshop, Publisher and typing skills Ability to lift a minimum of 20 pounds Note: Preferred commitment of a minimum of 20 hours a week consistent with academic demands/schedule.

We are seeking a highly motivated and detail -oriented individual to join our team as a Franchisor Administrative Assistant Intern. The successful candidate will work alongside our franchising team to gain valuable experience in the franchising industry while providing administrative support for various franchise -related tasks. The Franchisor Administrative Assistant Intern will be responsible for assisting with administrative duties and ensuring that all franchise -related tasks are handled efficiently and accurately. Key Responsibilities: Assist with the management of franchise contracts and documents, including coordinating the execution and distribution of agreements, amendments, and disclosures Help maintain accurate and up -to -date franchisee records and files, including contact information, financial data, and other relevant documentation Respond to franchisee inquiries and requests for information in a timely and professional manner Assist with the planning and coordination of franchisee training programs, conferences, and events Conduct research and prepare reports on franchise -related topics, as needed Provide general administrative support to the franchising team, including managing calendars, scheduling appointments, and preparing documents and presentations Perform other duties as assigned by the Franchisor Requirements Currently enrolled in a business administration or related program at an accredited college or university Basic knowledge of administrative tasks and functions Strong attention to detail and accuracy Excellent written and verbal communication skills, with the ability to communicate professionally with franchisees, colleagues, and vendors Proficiency in Microsoft Office (Word, Excel, PowerPoint) Ability to maintain confidentiality and handle sensitive information with discretion Positive attitude, with a commitment to providing exceptional customer service This is a paid internship and the successful candidate will be expected to work a minimum of 15 -20 hours per week. If you meet the qualifications and are interested in this opportunity, please submit your resume and cover letter for consideration. Benefits • Gain hands -on experience in the Dry Cleaning Industry • Develop critical skills that will be applicable in future roles If you are interested in joining our team, please submit your resume and cover letter for consideration.

Internship Job Description INTERN TITLE: Youth Ministry Admin Intern DEPARTMENT: Youth Ministry REPORTS TO: Youth Groups Coordinator DAYS/HOURS: Thursday - Sunday (20-25 hours) ____________________________________________________ Mission of Calvary Chapel: At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach. Our vision is to reach our community and change our world. As staff members and interns, it's not what we do, it's who we are. Mission of Youth Ministry: Love God. Love People. Have fun. Our mission is to lead students into a lifelong relationship with Jesus by cultivating a love for God, a love for people, and a joy-filled faith. We do this by creating a culture centered on God's presence, grounded in His Word, strengthened through discipleship, and lived out in community and spiritual disciplines. Role of Youth Admin Intern: Create content and distribute weekly communications to students and parents using Ministry Platform and external email tools such as MailChimp, Blackpulp, and Parent Handout. Update new student/family database records. Link families together Add parent records to Mailchimp Keeping track of ministry supplies. Assist the youth ministry team with all administrative needs. Facilitate tracking, measuring, and reporting for youth ministry reports. Help manage and create content for our social media accounts. Assist with Youth Events administration needs. Assist with weekend services. Assist with Youth Events as needed. Learning goals: Develop skills in communication tools and platforms (e.g., Ministry Platform, Mailchimp). Gain experience in creating and managing digital communications. Strengthen organizational and administrative abilities. Learn to manage and maintain accurate ministry records. Assist with the planning and execution of events and services. Build teamwork and collaboration skills within a ministry setting. Create and manage content for social media engagement. Improve verbal and written communication in a ministry environment. Grow in interpersonal relationships with students, families, and staff. Participate in personal and leadership development through cohort learning. You Are: Convinced a relationship with Jesus changes everything in a person's life. Committed to keeping your family as your first ministry. Dedicated in your personal study of God's Word. Consistently placing a high priority on worship and your personal prayer life. Attending weekly services. Obedient to God to take a Sabbath and make space for soul keeping. Deeply compassionate towards people who are in need or hurting. Excited about global missions and local outreach - you want to change the world. Willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with scripture and our Leadership Covenant. Effective in written, listening, and oral communication skills. Work Schedule: Thursday: 9a - 5p Friday: 9a - 2p (Intern Cohort) Saturday: 2:30p - 8:30p Sunday: 8:30a - 2:30p *Hours and days may vary depending on campus-wide events taking place. Additionally, you may have to bend, sit, or stand for prolonged periods of time, lift, pull, push and/or move up to 35 lbs

Shiraz Events is an award winning full service Catering, Model Staffing, Production and Design company with offices in New York, Miami, Los Angeles and London. Founded in 2001 by President Shai Tertner, Shiraz provides creative Catering and Staffing services for diverse corporate clients including Google, Moet Hennessy, Microsoft, Versace, Vanity Fair, Calvin Klein, Crate & Barrel, Mac Cosmetics, Tommy Hilfiger and Bentley to name a few. ******************** Job Description The Administrative Intern develops building-level administrative skills by assisting the President and other members of the Shiraz Events team in providing professional leadership to organize, administer, and provide support for a creative events company. Providing research and administrative assistance for special projects as assigned Performing work assignments in support of departmental goals Supporting general office duties such as, answering phones, data entry, distributing mail, filing, etc. Scheduling appointments and managing calendars for management Suggesting ways to make internal operations more efficient and productive Performing other tasks and assuming other responsibilities as assigned by management Additional Information All your information will be kept confidential according to EEO guidelines. This internship is unpaid but offers valuable event industry experience

Job Description *Authorized to work in the US Required (US Citizen Preferred) *Onsite at a SEFSC Facility (TX, FL, Gulf of Mexico, South Atlantic, or Caribbean) is Subject to Contract Award *Must be able to provide 3 professional references POSITION DESCRIPTION: The Administrative Support Specialist provides essential operational and logistical support for NOAA, which collects, manages, and analyzes fishery-dependent data critical to sustainable fisheries management and protected species conservation across the Gulf of Mexico, South Atlantic, and Caribbean. This role ensures the smooth coordination of field operations, training logistics, procurement tracking, and data management activities supporting NOAA. The position requires strong organizational, communication, and technical skills to manage multiple concurrent administrative and reporting tasks in a federal scientific setting. RESPONSIBILITIES: Provide comprehensive administrative assistance to NOAA's Observer Program leadership, trainers, and technical teams. Coordinate logistics for observer trainings, briefings, and debriefings - including scheduling, facility setup, travel support, and materials preparation Manage correspondence, reports, and deliverables, including quarterly status reports, meeting minutes, and task tracking documentation. Assist with procurement and inventory tracking, ensuring timely acquisition and documentation of sampling and safety equipment used by fishery observers. Support financial and travel documentation, including invoice preparation, expense reconciliation, and compliance with Federal Travel Regulations (FTR). Process and file official program documentation, including permits, field forms, and administrative records, in accordance with NOAA and federal data retention policies. Assist with data quality assurance, proofreading reports, reviewing spreadsheets for accuracy, and ensuring compliance with NOAA data standards. Provide communication and coordination support between NOAA staff, contractors, and partner agencies involved in fisheries monitoring and research. Help maintain office systems and databases to track personnel training, gear inventory, and program deliverables REQUIREMENTS: Associate's degree or equivalent experience in Business Administration, Environmental Science, Communications, or related field. 2+ years of administrative or program support experience, preferably in a scientific, government, or environmental program setting. Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Experience supporting NOAA, federal science programs, or other federal contracting environments. Familiarity with federal acquisition and reporting procedures, including record management, FTR compliance, and SCA (Service Contract Act) labor standards. Knowledge of marine science programs, observer operations, or fisheries management. Experience with Adobe Acrobat, SharePoint, or government database systems for documentation management. Excellent written and verbal communication skills with attention to detail. Demonstrated organizational and time management abilities to handle multiple tasks and deadlines. Please contact ************ if you have any questions or concerns.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Role- Purchase Executive Salary- 4.5 lpa to 6 lpa Disability- Locomotor disability, Vision impaired (50%), Hard of hearing (50%) Experience- Essential Excel expertise Basic commercial knowledge Desired Previous purchase experience SAP/ERP exposure Functional Competencies Basic commercial knowledge Conversant with Excel, Word, SAP Behavioral Competencies Communication skills (written and verbal) for coordination with internal and external stakeholders Time management skills Additional Requirements Document Details Written By Date 05/April/2021 Validated By Date Approved By Date Roles & Responsibilities PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).  Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated  Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)  Ensure vendor's portal or boardwalk usage compliance and co-ordination with IT if any issue  Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function  Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively  Quality rejection handling and CAPA closures in SAP as guided by Manager  Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system  On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.  Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.  Ensure on-time actions on quarterly slow-moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.  Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.  Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.  Actively participate and complete assigned projects. Qualifications Essential Graduate Desired Commercial graduate Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Job Title: Executive Personal Assistant to CSO Department: Administration Reports to: CSO DreamFields is one of the top five cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. We are passionate about producing world-class marketing, high-quality, innovative products, delivering exceptional customer experiences, operating cutting-edge processes, and fostering an amazing company culture and thriving work environment. With over 1,500 employees, we are proud to be one of the most loved employers in the industry. As one of the fastest-growing companies in the cannabis industry, DreamFields continues to experience exponential growth and is aggressively expanding nationally into all legalized cannabis states in the USA. Job Summary: The Executive Personal Assistant to the CSO is a pivotal role responsible for managing the day-to-day administrative and personal needs of the CSO. This position ensures seamless coordination of schedules, communications, and tasks to support the executive in leading a fast-growing cannabis company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment. Key Responsibilities: Provide direct support to the CSO, assisting with all aspects of daily business tasks. Act as a liaison between the CSO and internal/external parties. Manage complex calendars and schedules. Maintain and refine internal processes to improve workflows. Oversee expense management and reporting. Facilitate meeting preparation, attend high-level meetings, document notes/minutes, and follow up on action items post-meeting. Provide administrative support for inter-departmental projects and events. Oversee high-priority project management tasks. Manage multiple lines of incoming and outgoing communication. Coordinate travel arrangements, itineraries, and related logistics. Create dynamic presentations using PowerPoint, Canva, or similar tools, and manage data input in Excel. Complete personal tasks as directed. Required Skills/Abilities: Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Education and Experience: Minimum of 3 years of experience in a similar role. Bachelor's degree preferred but may be supplemented with relevant work experience. Physical Requirements: Ability to commute regularly to Miami. Availability to travel to other cities/states as needed. Reliable transportation is essential. EEOC: DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. All candidates must be willing to submit to a background check to be considered for the position.

Minimum Qualifications Bachelors degree. Additional work experience may substitute for the required college education on a year for year basis.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Minimum Qualifications Bachelor's degree. Two years of administrative experience is required. Additional administrative experience may substitute for the required education on a year-for-year basis. Recruitment Notes The Administrative Officer 3 provides mission-critical support for the administration of the quasi-judicial environmental public hearing board. This position is the sole point of contact within the department for managing and coordinating all aspects of the public hearing process. Additional responsibilities include organizing and publishing the hearing agenda; facilitating pre-hearing meetings; and coordinating with the County Attorney's Office, court reporters, applicants, attorneys, and staff. Incumbents in this position also manage online public records, ensure compliance with public notice and advertising requirements, and oversee the preparation and processing of final orders in coordination with the Clerk's Office.