Administrative associate jobs in Daytona Beach, FL - 107 jobs

Serve as the primary point of contact for key internal and external customers supporting specialty pharmacy and strategic group partnerships. This role drives relationship management, customer retention, issue resolution, and operational excellence to ensure partners receive timely support, smooth onboarding, and a high-value experience. Key Responsibilities Relationship & Account Leadership Lead relationship management and retention efforts for a portfolio of strategic partner groups. Collaborate with sales and internal stakeholders to gather insights that support customer growth and retention goals. Customer Support & Issue Resolution Serve as the go-to point for timely resolution of customer issues (onboarding, account setup, ordering, returns, credits/rebills, pricing/contract updates). Troubleshoot e-commerce and system inquiries, coordinating with relevant teams to close the loop. Communication & Coordination Effectively communicate with partner administrators, internal departments, buyers, and executives via phone and email. Manage multiple partner mailboxes and ensure established process flows support superior customer service. Implementation & Continuous Improvement Assist and co-lead implementation meetings, offering guidance and resolving pain points across functions. Review and support internal/external reporting to inform strategic decision-making and compliance. Act as subject matter expert (SME) for partner product and contract setups to ensure accurate transactions and order execution. Cross-Functional Engagement Collaborate with departments to support partner needs, escalate issues, and align on solutions that enhance the customer experience. Lead problem-solving efforts that drive operational efficiency and partnership success. Qualifications & Skills Required Experience 3+ years of experience in customer service, account support, or related roles supporting either inside or outside sales. Technical & Tools Skills Advanced proficiency with Microsoft Office (Excel, Outlook, Word, OneNote). Experience using business systems such as SharePoint, SAP, Salesforce, Business Objects, or e-commerce platforms. Communication & Interpersonal Skills Excellent verbal and written communication skills with strong presentation capabilities. Ability to communicate professionally with varied audiences (internal teams, external partners, executives). Problem-Solving & Organization Demonstrated ability to troubleshoot independently and collaboratively. Strong organizational skills with the ability to manage multiple priorities and partner requests.

Requisition No: 867037 Agency: Department of Education Working Title: STAFF ASSISTANT (HR LIAISON) - 48007204 (BLIND SERVICES) Pay Plan: Career Service Position Number: 48007204 Salary: $36,316.64 to $38,132.47 Annually Posting Closing Date: 01/18/2026 Total Compensation Estimator Tool Florida Department of Education Division of Blind Services Bureau of Client Services & Program Support Location: DISTRICT 5/DAYTONA BEACH (VOLUSIA COUNTY) Position Title: STAFF ASSISTANT (HR LIAISON) (CAREER SERVICE) Salary Range: $36,316.64 to $38,132.47 Annually CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY This advertisement may be used to fill multiple vacancies up to six months. APPLICATION INFORMATION & HIRING REQUIREMENTS: Application Information: Your Candidate Profile (application) must be complete in its entirety. Work History (in easy to review chronological order) Consists of: Any position held by a State of Florida Agency Any position held by a Florida University All periods of employment from high school graduation All periods of current or prior unemployment Gaps 3 months or more must be accounted for* Any Education Any Volunteer Experience Your resume and application must match * Gaps 3 months or more must be addressed - you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps. It is unacceptable to use the statement "See Resume" in place of entering work history. Your candidate profile will be converted to your official application. Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment. Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. Hiring Information and Requirements: The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system. If claiming Veteran's Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only. If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only. If you are missing any of the items above, your packet may be held up at the final review step. NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. OFFICE CONTACT: Audrey Turner, District Administrator Phone: ************ JOB DESCRIPTION: This position serves as the Human Resource (HR) Liaison for the DBS District 5 Office, located in Daytona Beach, Florida. This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting with constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. As an HR Liaison, the incumbent in this position prepares personnel recommendation packets, routes personnel packets, assists with hiring and recruitment activities and works closely with State Office Human Resource staff. This position is responsible for handling travel authorizations, reimbursements, p-card transactions, securing travel accommodations and preparing travel itineraries. The position is also responsible for fleet management; this includes oversight of the state vehicle(s). Vehicle duties include maintenance, fueling, ensuring cleanliness, preparing mileage reports, etc. DUTIES & RESPONSIBILITIES: (Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.) The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions: * Works with management and state office personnel, and performs various duties to assist the District Administrator and Assistant District Administrator as needed. * Prepares and maintains records and reports, such as recommendations for solutions to administrative problems, reports, financial reports, applications, and administrative orders. * Files, maintains, arranges for storage, retrieves, or reproduces documents, records, and reports. * Assists with data entry, and works with various databases and programs relevant to the Division of Blind Services. * Assists with the planning of meetings and/or conferences. * Reads and responds to correspondence. * Assists with Human Resource duties. * Prepares travel authorizations, reimbursements, secures accommodations, prepares travel arrangements, etc. * Serves as the District Office fleet point of contact. This includes preparing fleet/vehicle reports, providing maintenance to the vehicle, cleaning the vehicle, fueling the vehicle, etc. * Stays abreast of administrative rules and policies to interpret established policy and apply appropriately to office functionality. * Provides assistance as needed to staff, consumers and the general public while providing optimum customer service. * Independently prepares correspondence, prepares and/or audits travel claims, maintains all administrative records, and other documents as directed. * Processes personnel forms in accordance with State, FDOE and Division rules and policies including recommendations, employee benefits, employee attendance and leave, disciplinary actions and separations. * Processes Administrative Purchase Orders and MITs in accordance with State, FDOE and Division purchasing guidelines. * Ensures necessary office supplies are ordered timely and maintained to ensure staff have the items necessary to complete their assigned responsibilities. * Enters data into the AWARE system which includes the processing of authorizations and invoices for client services. * Serves as the office inventory custodian and delegate and performs the required annual property inventory. * Maintains office automation equipment as needed and assists staff with IT issues as needed. * Records and tracks data of State Vehicle(s) usage by state employees. Reports vehicle data weekly and monthly, and schedule regular vehicle maintenance and repairs. * Updates and maintains the Division's COOP Plan for the District Office. KNOWLEDGE, SKILLS & ABILITIES: * Knowledge of office procedures and practices. * Knowledge of the principles and techniques of effective communication. * Knowledge of the methods of data collection. * Knowledge of basic arithmetic. * Ability to understand and apply applicable rules, regulations, policies, and procedures. * Ability to deal with the public in a tactful and courteous manner. * Ability to work independently. * Ability to utilize problem-solving techniques. * Ability to plan, organize and coordinate work assignments. * Ability to communicate effectively. * Ability to establish and maintain effective working relationships with others. WHO WE'RE LOOKING FOR: The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function. OTHER MISCELLANEOUS DUTIES: * Performs other duties as requested. * Some travel is required. MINIMUM QUALIFICATIONS: * A high school diploma or its equivalent. * One to three years of secretarial or clerical work experience. * Ability to maintain a valid Florida Driver's License and a clear/clean driving record. PREFERRED QUALIFICATIONS: Preference will be given to candidates with: * An associate's degree from an accredited college or university. * A bachelor's or master's degree from an accredited college or university. * Vocational/technical training in the area of secretarial science or office/business studies. * One (1) to three (3) years of secretarial or clerical work experience. * Basic knowledge of human resources to include recruitment, retention, selection, preparing forms, and/or routing paperwork and forms. DIVISION OF BLIND SERVICES MISSION STATEMENT: The Division of Blind Services ensure blind and visually impaired Floridians have the tools, support and opportunities to achieve success. In partnership with others, we create a barrier-free environment in the lives of Floridians with visual disabilities. The Florida Division of Blind Services helps blind and visually impaired individuals achieve their goals and live their lives with as much independence and self-direction as possible. The Division serves thousands of Floridians through its plethora of programs and services. District and Satellite Offices located throughout the state, as well as the Career, Technology and Training Center for the Blind & Visually Impaired (CTTC), and the Braille and Talking Books Library. The Division of Blind Servies has become a national model in education, employment and other services that foster independence for blind and visually impaired Floridians. FLDOE: Division of Blind Services Working for the State of Florida has Benefits! * State Group Insurance Coverage options+ (health, life, dental, vision, and other supplemental options) * Nine paid holidays and a Personal Holiday each year. * Student Loan Forgiveness Program (Eligibility required). * Tuition Fee Waivers (Accepted by major Florida colleges/universities). * Maternity and Parental Leave Benefits. * Retirement plan options, including employer contributions (*************** * Annual and Sick Leave Benefits. * Flexible Spending Accounts. * Ongoing comprehensive training provided. * Highly skilled, professional environment. For a more complete list of benefits, visit ***************************** * We care about the success of our employees. * We care about the success of our clients. * We are always improving our technology, our tools, our customers' experiences and ourselves. * We offer rewarding experiences for reliable, compassionate and professional employees. LEAVE INFORMATION: (CS) * Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment. * Sick Leave - Career Service employees earn 8.667 hours of sick leave credits per month. BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct the required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement. SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website. If you experience problems applying online, please call the People First Service Center at **************. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Associate Fund Administration II- to join our Fund Administration team, this role is based in Lake Mary FL. In this role, you'll make an impact in the following ways: Perform a variety of fund administration activities for funds with more intricate portfolio assets and transactions, including expense allocation, budgeting, cash allocation, analysis of fund metrics, and compliance Calculate daily fund position and cash reconciliations for moderately complex funds and assist in resolving escalated discrepancies Report and analyze fund revenues, expenses, profitability, and other key metrics Work extensively with clients to communicate fund expense and performance information regarding moderately complex funds and respond to related inquiries Review fund data and monitor compliance with all regulatory, BNY Mellon, and client specifications Collaborate with internal and external auditors to provide requested information of greater complexity Compile and analyze fund performance data for inclusion in Board of Directors report materials Review fund expense budgeting conducted by support staff Provide guidance to less experienced team members as needed and contribute to the achievement of team objectives To be successful in this role, we're seeking the following: Bachelor's degree in accounting or the equivalent combination of education and experience 3-5 years of total work experience preferred Experience in accounting or fund administration preferred No direct people leadership responsibilities At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2025 World's Most Admired Companies, Fortune 2025 “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Works in collaboration with the Program Manager to ensure consistency of operations and support program wide. Creates and maintains a pleasant work environment, ensuring high levels of organization effectiveness, communication and safety. Responsible for performing advanced level administrative, clerical and secretarial duties for Early Learning Programs, primarily assisting the Director of Early Learning Programs. ESSENTIAL JOB FUNCTIONS: • Ensure office efficiency is maintained by planning and executing equipment and supply procurement, reviewing layouts, and office systems. • Coordinate administrative activities and operations at Early Learning Program office locations. • Review and analyze special projects, and communicate with management accordingly. • Coordinate Employee Onboarding with HR and hiring manager(s) to assure all new employee documentation is complete and distributed appropriately. Ensure all employee onboarding procedures are followed. • Coordinate the distribution and maintenance records of keys and ID badges. • Ensure the preparation and dissemination of ELP leadership team's schedules on a weekly basis. • Assure agency purchase requisitions, per diems, mileage forms, are complete and accurate. Submit in Blackbaud in a timely manner. • Work independently and within a team on special and nonrecurring and ongoing projects. Assist the Program Manager or Director with special projects, which may include: planning and coordinating multiple presentations, disseminating information, and organizing departmental wide events. Arranges appointments and schedules of the Director and Leadership Team as necessary. • Maintain files of correspondence and other informational/data files. • Prepares agenda and sign-in sheets and arrange meetings, trainings, and other service area activities for all members of the management team as requested. • Record meeting minutes as directed by the management team and distribute to appropriate individuals in a timely manner. • Ensures policies and procedures are electronically organized. • Serves as staff liaison to Policy Council Officers and Policy Council members, preparing and distributing announcements and packets in a timely manner. Coordinate all monthly Policy Council meeting logistics. Attend meetings and documents minutes for approval. Maintain all Policy Council documentation. Maintain cumulative attendance records and monitor attendance for compliance with bylaws, bringing attendance issues to the attention of the Director. • Assist in the preparation of Governing Board monthly and quarterly packets. • Coordinate arrangements for out of town travel for management team members and others as assigned by a manager and ensures cost effectiveness. Prepare and provide printed travel itinerary and information packet for traveler in a timely manner. • Issue petty cash and maintain appropriate records for each transaction. Reconcile petty cash periodically with Finance Officer with or without notice. • Maintain confidentiality in all aspects of client, staff and agency information. • Acts as an advocate and role model for Early Learning Program families. Recruits children for the program. • Attend and actively participate in training programs, staff meetings, and other meeting/trainings. • Maintain confidentiality in all aspects of client, staff and agency information. • Maintain effective working interaction with coworkers and outside contacts that will enhance the operation of the Early Learning Programs, and Agency as a whole. • Participate in community activities that enhance Early Learning Programs as directed. • Participate in ongoing monitoring, Community Assessment and Self-Assessment and performs reasonable related functions. • Participate in regular safety, storm and fire drills. • Submit reports, documents, and files as directed. • Use and follow the policies/procedures of YTF Early Learning Programs, federal, state and local regulations/laws, and federal regulations/laws including the Head Start Performance Standards, applicable transmittal notices, and other administrative orders/directions. • Use and follow the policies/procedures of You Thrive Florida, including but not limited to Personnel Policies, Occupational Health and Safety policies, payroll policies/practices, etc. NON-ESSENTIAL/SECONDARY FUNCTIONS: • Assist with answering telephone calls, provide general information, fields/answers questions, directs calls to the appropriate staff member, and takes messages when appropriate. • Greet visitors in reception area and provide assistance. • Assist in providing information to the general public, parents, staff, and vendors. • Perform general administrative clerical duties to include but not limited to: copying, faxing, scanning, mailing, and filing. • Assist with receiving shipments, identifying and notifying recipient of delivery. Assure delivery is distributed appropriately. • Performs any additional duties as directed or assigned by supervisor, Program Director or YTF Early Learning Program Management staff. This description is intended to convey information essential to understanding the scope of the position and is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the position. JOB STANDARDS: Education: Minimum of an AA/AS degree Experience: At least three years of administrative/clerical/secretarial experience. Licenses & Certifications: Valid Florida driver's license and be insurable by Company's current insurance carrier. Subject to federal, state and local legal requirements/background checks. CRITICAL SKILLS, ABILITIES, & EXPERTISE: Physical Requirements: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. Talking, standing, sitting, squatting, kneeling, use of fingers, arms, hands, legs, walking, stretching/reaching, handling, grasping, climbing, bending at the waist, turning, balancing, pushing, pulling, use of depth perception, carrying and lifting (up to 65 lbs.), and driving are constant. Good eyesight (correctable) and hearing (correctable) are essential. Equipment: Computer, facsimile, copy machine, calculator, multi-line phone and other small office and instructional equipment and vehicle. Skills & Expertise: Ability to work with limited direction. Knowledge of strong organizational methods. Skills in completing work with a high degree of accuracy. Ability to effectively communicate orally and in writing. Ability to establish effective working relationships with people, including supervisors, peers, vendors, parents and children. Ability to compile data from various sources, departments, etc. Ability to type at least 40 words per minute. Expertise in the operations of Microsoft Office Suite and Windows based applications. Ability to quickly learn new software programs. Skills in customer service and dealing with difficult individuals. Ability to work in a multi-task environment. Ability to maintain child, parent and staff confidentiality. ENVIRONMENTAL JOB FACTORS: Job Location: Primary location is the Head Start administrative office in Volusia County. Occasional travel to other counties may be necessary. Work Environment: While performing the responsibilities of the position, these work environment characteristics are representative of the environment the employee will encounter. Office environment and working alone and with others frequently. Working with office equipment is frequent. Occasionally outdoors and operates a vehicle. Please see the link below to the new Care Provider Background Screening Clearinghouse Education and Awareness website. This site was implemented under the directive of HB 531 (2025). As part of these requirements, each specified agency must include a clear and conspicuous link to the webpage on its website and provide the link in all job vacancy advertisements and posts by the qualified entity. ********************************

Part-Time, Non-Exempt Anticipated Hiring Range: $19.36 to $31.00 For assistance with application issues, reach out to Workbright's customer service at **************. DEFINITION: The purpose of this job/class within the organization is to provide administrative support within a specific department or division. This job/class works under close supervision according to set procedures. ESSENTIAL FUNCTIONS (Not all-inclusive): Assists and greets customers and visitors; handles inquiries in person and by telephone/computer; notarizes documents as needed. Provide routine clerical and administrative work including typing, data entry, computer operations, file maintenance, quoting prices, blocking event space, offering alternate dates to clients, checking availability, sales and other office tasks. Maintains a variety of records and logs; ensures proper filing and storage of documents. Researches, compiles and assembles a wide variety of information to be used by others; compares data and information as directed. Assists in the preparation and maintenance of department records; establishes new and specialized files according to prescribed methods. Additional Duties: Performs related work as assigned. Minimum Education and Experience Requirements: Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in communications, customer service, administrative work or closely related field. Requires six months experience in administrative or clerical work, customer service, sales, closing and prospecting for new business or closely related experience. Special Certifications and Licenses: Requires designation as Notary Public within six months of hire. Use the resume tab to upload any and all required licenses, certificates, and degrees before the job posting closes. BENEFITS: Full City benefits include the Florida Retirement System, paid employee health/dental, accrued vacation, birthday day off, sick leave, and more. Veteran Preference in appointment will be given to those eligible. To be eligible for Veteran Preference, you must furnish a Department of Defense document, commonly known as form DD-214 (Member 4 Copy recommended) or military discharge papers or equivalent certification from the DVA, listing military status, dates of service and discharge type BEFORE CLOSING DATE OF THE JOB POSTING. Please redact the social security number and date of birth information from all documents submitted. In addition, the disabled veteran shall also furnish a document from the Department of Defense, the DVA, or the Department certifying that the veteran has a service-connected disability. If you require accommodation because of a disability to participate in the application/selection process, you must notify the Human Resources Department at ************ at least 48 hours (excluding weekends and holidays) before the meeting or activity. We are proud to be a Drug-free, Smoke-free, and Equal Opportunity Employer!

Full Time - M-Friday 8am-4:30pm Administrative Experience a must Needs be familiar with “Office Suite” word, excel etc. Administrative experience required Hours Monday - Friday 8 - 4:30 Job Summary: The Majestic Oaks Administrative Assistant's primary purpose is to perform clerical duties in an efficient manner in accordance with established procedures and as directed by the Majestic Oak's Nursing Home Administrator. Essential Functions and Responsibilities: Main receptionist responsibilities. Answering the phone, interacting with family members and visitors, Oversee the schedule for all 4 part time receptionists, scanning, and filing. Coordinating Accounts Payable with the department managers to the Accounting Dept. Ensure all are coded and signed and tracked, then scanned to A/P Ordering of Office supplies Assist in Admission and Business Office departments to learn function and assist with small tasks as needed and as available. Back up for Admissions after being trained and acclimated. Assist the Nursing Home Administrator with organizing/creating policy and procedure documents/binders, maintain business office and Admission files located at the receptionist area. Maintain licenses and permits for the Center. Assist the Nursing Home Administrator with Human Resources functions calling applicants, scheduling interviews, processing new hire paperwork. Assisting the Nursing Home Administrator with reports and clerical tasks, additional tasks that will include interacting with managers, family members, and residents as possible. Adhere to all John Knox Village rules and regulations such as dress code, no smoking policy, etc. Adhere to all John Knox Village Personnel Policies and Majestic Oaks policies and procedures. Follow chain of command. Other Functions and Responsibilities: Other duties as requested or assigned. Working Conditions: Usually works indoors, but may have to work outside during outside events and parties. May have to get into awkward positions or work in cramped spaces. May be exposed to loud noises or sounds that are distracting. May be exposed to diseases or infections from contact with patients. Often exposed to contaminants. May sometimes need to wear safety gear such as gloves and or masks. May have to handle hazardous waste in accordance with infection control procedures. Educational, Physical, and Other Requirements: Must pass Level 2 background screening through the Florida Clearinghouse (Learn more: ********************************* Requires ability to visually focus on computer monitor for long periods of time. Sits for long periods of time while working on the computer. Maintains confidentiality regarding all documents and conversations. Requires working knowledge of Microsoft Office programs. Employee must be able to perform the essential functions of the job with or without reasonable accommodations. Physical requirements may include frequent use of hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear. The employee may be required to lift, stand; walk; sit; climb or balance; stoop; kneel; crouch or crawl; and smell. Vision abilities may require close vision, distant vision, color vision, peripheral vision, depth perception and the ability to adjust focus. For the safety and security of our residents and patients, employees must be able to read, write, and verbally communicate in English, which is the most universally used language of our resident and employee population. May provide assistance to residents or other staff members which could require lifting, pushing or balancing the equivalent of 50 pounds or greater at times. May need to climb a 3 foot ladder and sometimes a 6 foot ladder to clean and or decorate. Must be capable of maintaining regular attendance and reporting to work on time. Must be able to follow written and oral instructions. May be required to work nights, weekends or holidays. Needs to be flexible to work other shifts or perform other duties as required. Customer/Guest Relations & Communications: Must maintain a professional, respectful, friendly demeanor with all residents, family members, guests, and staff at all times. The employer reserves the right to change or assign other duties to this position with or without notice

Job Description At Frontline Insurance, we are on a mission to Make Things Better, and our Agency Operations Administrative Coordinator plays a pivotal role in achieving this vision. We strive to provide high quality service and proactive solutions to all our customers to ensure that we are making things better for each one. What makes us different? At Frontline Insurance, our core values - Integrity, Patriotism, Family, and Creativity - are at the heart of everything we do. We're committed to making a difference and achieving remarkable things together. If you're looking for a role, as an Agency Operations Administrative Coordinator, where you can make a meaningful impact and grow your career, your next adventure starts here! Our Agency Operations Administrative Coordinator enjoys robust benefits: Health & Wellness: Company-sponsored Medical, Dental, Vision, Life, and Disability Insurance (Short-Term and Long-Term). Financial Security: 401k Retirement Plan with a generous 9% match Work-Life Balance: Four weeks of PTO and Pet Insurance for your furry family members. What you can expect as an Agency Operations Administrative Coordinator: Coordinate/Process new agency set ups, agency changes and agency terminations. Coordinate and manage step by step department processes manual. Assist SVP of Business Development, Director of Agency Operations, Manager of Agency Operations, and Business Development Managers with administrative duties required with the ability to respond in a timely manner. Assists the Business Development department staff with questions by researching the appropriate areas and replying in a timely manner Handle incoming phone calls to the Business Development department, handling when appropriate or routing them accordingly. Project tracking and reports on a weekly, monthly, quarterly and yearly basis Assists with projects that will allow the Business Development team to be more efficient and accurate. Data entry accuracy with the ability to locate and resolve inaccurate data in regards to missing, duplicate and inaccurate information. Processing resident/non-resident license appointments/terminations Requesting various information from agency partners via email or phone when necessary. Check request processing and tracking Co-op advertising coordination and cost tracking for each participating agency partner. Working with the Business Development team to enter data in Guidewire and verify accuracy of agency partner information such as name, address. Agency contract processing Handles a variety of assigned tasks, quickly and accurately Salesforce administration and ability to create ad hoc reports in Salesforce What we are looking for as an Agency Operations Administrative Coordinator: Professional Insurance Industry Designation, 440 or 220 insurance license Prior Insurance experience (minimum 1+ years) Salesforce Administrator experience (minimum 1+ years) Must be detailed oriented High School diploma or general education degree (GED); additionally, any undergraduate education desirable, minimum 2 years' experience and/or training in P&C Insurance desired; or equivalent combination of education and experience. Must possess the ability to read and comprehend detailed instructions, correspondence, and memos as well as write simple correspondence. Must also be able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Must be proficient with the following: addition, subtraction, multiplication, and division in all units of measure, using whole numbers, common fractions, and decimals. Must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Must also be able to deal with problems involving several concrete variables in standardized situations. Why work for Frontline Insurance? At Frontline Insurance, we're more than just a workplace - we're a community of innovators, problem solvers, and dedicated professionals committed to our core values: Integrity, Patriotism, Family, and Creativity. We provide a collaborative, inclusive, and growth-oriented work environment where every team member can thrive. Frontline Insurance is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Job Description MAN IN THE MIRROR RESOURCES AND ADMINISTRATIVE COORDINATOR Vision: To see every man reflect honestly, pursue God wholeheartedly, and live vibrantly. Mission: To help Christian men around the world engage in meaningful relationships that change lives and build the Kingdom of God. Through discipleship, leadership development, and strategic partnerships, we aim to foster authentic connections that encourage spiritual growth, accountability, and a vibrant Christian life. Values: LOVE - Sharing the gospel; Humility; Serving and caring for each other VISION - Focus on our mission; Changing to meet team and customer needs; Thought leadership EXCELLENCE - Exceeding expectations; Striving to provide the best products & services; Going the second mile RESILIENCE - Adapting to change; Positive Attitude; Overcoming setbacks and failures Position Purpose To ensure excellence in customer service, product fulfillment, resource coordination, and general office support in a manner that upholds the ministry's mission and fosters a warm, welcoming environment for all ministry partners, guests, and team members. Position Overview The Resource and Administrative Coordinator plays a dual role in managing the day-to-day logistics of ministry resources and providing administrative and hospitality support for the organization. This role is essential to the smooth operation of the ministry's headquarters and contributes directly to the discipleship mission by ensuring timely delivery of materials and excellent support to staff, vendors, and constituents. The position also supports the Board of Directors and field staff through resource reporting, meeting coordination, and administrative duties. Additionally, this role includes some back-end website support for the ministry's ecommerce platforms. Key Objectives Provide Excellent Customer and Fulfillment Service Process and fulfill orders efficiently while maintaining warm, responsive customer service that reflects the ministry's values. Maintain Resource and Inventory Oversight Ensure accurate tracking of inventory, coordinate with third-party vendors and publishers, and support budgeting for materials. Deliver Administrative and Office Support Assist with administrative tasks for the President & CEO and support organizational operations with professionalism and hospitality. Coordinate Board and Web Support Activities Assist with online board meetings, documentation, and back-end website updates to help sustain smooth ministry operations. Areas of Responsibility and Essential Position Functions 1. Resource and Fulfillment Management Fulfill all website and phone orders, including packaging, labeling, and shipping Monitor and maintain inventory levels for all ministry resources and materials, including those with third-party vendors Manage account and billing information with shipping and logistics partners (FedEx, USPS, UPS etc.) Serve as point of contact for printers and publishers regarding product inventory and production timelines Place inventory orders as needed and assist in preparing related budget documentation Prepare regular resource reports for field staff (Area Directors), ensuring they have up-to-date inventory insights and usage trends Provide timely and helpful customer support for all product-related inquiries or issues 2. General Administrative Support Welcome guests, answer incoming calls, respond to general ministry emails and ensure a professional and hospitable office environment Provide direct administrative assistance to the President & CEO, including scheduling, communication, and project coordination Assist in organizing meetings, managing calendars, and tracking workflows as assigned Coordinate online Board of Directors meetings, assist in assembling board packets, and prepare meeting minutes for review and distribution Support event planning and hospitality for ministry gatherings, board meetings, or special occasions Coordinate travel, lodging, and transportation logistics for staff or ministry guests when needed Interact with vendors (e.g., suppliers, service providers, tradespeople) for day-to-day operational needs Qualifications Personal commitment to Jesus Christ and alignment with the organization's Statement of Faith High school diploma required; associate or bachelor's degree preferred Minimum 2 years of experience in administrative support, customer service, or inventory/fulfillment roles Experience with Microsoft Office (Word, Excel, Outlook); ability to quickly learn internal systems and databases Familiarity with ecommerce platforms such as WooCommerce or GiveCloud highly preferred Experience with order fulfillment, shipping systems, or inventory platforms is a plus Skills Communication Skills - Strong written and verbal communication across a variety of internal and external stakeholders Customer Service - Ability to provide responsive, friendly, and gospel-aligned support to ministry partners and customers Organizational Abilities - Skilled at managing multiple tasks, tracking details, and meeting deadlines Technical Proficiency - Comfortable using databases, shipping software, Microsoft Office, and website management tools Event and Travel Coordination - Experience arranging logistics with attention to detail and professionalism Website and Ecommerce Management - Able to make basic content and product updates to ecommerce platforms Competencies Mission Alignment - Lives out the ministry's mission, vision, and values in attitude and behavior Flexibility - Able to adapt to changing priorities and support varied needs across departments Discretion and Integrity - Maintains confidentiality and exercises sound judgment in sensitive matters Team Orientation - Works well with others, contributing to a unified and spiritually uplifting environment Reliability - Dependable, punctual, and consistent in follow-through on tasks and responsibilities Work Environment and Physical Demands 16-20 hours per week, on site in our Casselberry office Regular lifting, packaging, and shipping of resource materials (up to 30 lbs) Frequent use of computer, phone, and standard office equipment Occasional flexibility for early or evening hours during special events or projects Spiritual and Cultural Expectations Must agree to and sign the organization's Statement of Faith Lives in alignment with the ministry's mission, vision, and values Willing to pray with and for coworkers, guests, and partners as part of daily ministry life

Park Maitland School, a renowned Pre-K to 8th-grade private institution nestled in Maitland, Florida, is delighted to invite dedicated professionals to explore a variety of exciting career opportunities. Since our inception in 1968, Park Maitland School has been committed to valuing academic excellence and fostering love and respect for each child. Over five decades, we have cultivated an environment that emphasizes character development, leadership skills, and a family-centered atmosphere . Opportunities Available: Administrative Roles: Contribute to our legacy with your visionary leadership and organizational expertise. Teaching Positions: Engage and inspire our students with a curriculum that blends academic rigor with innovative learning approaches . Support Staff: Ensure our students enjoy a seamless learning experience every day. Summer Program Roles: Lead activities that promote growth, learning, and fun during our summer camp . Why Park Maitland School? Competitive Compensation and Professional Development: Embark on a rewarding career with opportunities for growth and advancement. A Tradition of Excellence: Join a school that's proud of its engaging, wonder-filled learning environment and longstanding traditions that bring families and the community together . Comprehensive Educational Experience: From athletics and extracurriculars to enrichment classes and the arts, we offer a holistic approach to student development . A Commitment to Community: Be part of a school that prides itself on building character, leadership, and academic excellence in its students, preparing them for success in life beyond our campus . If you're passionate about shaping young minds and contributing to a school community that values excellence, innovation, and tradition, apply now!

Hybrid: This role requires associates to be in-office 1 - 2 days per week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work, promoting a dynamic and adaptable workplace. Alternate locations may be considered if candidates reside within a commuting distance from an office. Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law. A proud member of the Elevance Health family of companies, Paragon Healthcare brings over 20 years in providing life-saving and life-giving infusible and injectable drug therapies through our specialty pharmacies, our infusion centers, and the home setting. Schedule: Monday - Friday; Anytime between 9:00am - 6:00pm The Administrative Clerk I provides routine administrative and operational support to ensure efficient and accurate execution of routine processes. How you will make an Impact: * Performs a variety of clerical tasks such as data entry, record maintenance, document processing, and handling customer or internal communications, including phone calls, depending on the department's specific needs. * Organizes and maintains files, enters and retrieves data, and manages document handling task as needed. * Ensures compliance with HIPAA and HITRUST information security standards to protect client data. * Utilizes proprietary software systems to access information and may track and validate process exceptions, load reports and invoices, and monitor batch jobs. * It is an expectation of the role to use basic office equipment. Minimum Requirements: * Requires H.S. diploma or equivalent Job Level: Non-Management Non-Exempt Workshift: Job Family: ADM > Office/Admin Support Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health. Who We Are Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve. How We Work At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business. We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few. Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process. The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws. Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact ******************************************** for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Job DescriptionSalary: $18 - $21/hour Administrative Assistant (Technical Assistant) Breedlove, Dennis & Associates, Inc. is a science-driven consulting firm providing strategic environmental solutions to clients across Florida and the Southeastern U.S. We are currently seeking an experienced Administrative Assistant to support our scientists and project teams with a range of administrative and project coordination tasks. This role combines administrative precision with technical support, contributing directly to environmental permitting, reporting, and project delivery. Responsibilities include drafting and/or editing proposals, permit applications, reports, and monitoring letters; managing project records and schedules; coordinating with internal teams; and supporting client communications. The ideal candidate is proactive, detail-oriented, and thrives in a dynamic, fast-paced environment. Daily collaboration with project managers, assistance with regulatory research, and oversight of multiple active projects is central to maintaining smooth and efficient operations. Key Responsibilities Draft and/or review proposals, permits, letters, and reports Coordinate with CADD department and manage graphics requests Maintain project schedules and assist with site meetings Monitor inboxes and support client communications Research regulatory issues and compile monitoring data Prepare and/or review billing summaries Support travel arrangements and meeting logistics Provide backup support to other administrative roles Qualifications Minimum 2 years of experience in an Administrative Assistant role Strong communication and organizational skills Familiarity with environmental consulting or scientific services preferred Bachelors degree in Business Administration or related field preferred Idyllic candidate will possess intermediate to advanced level of proficiency in the MS Office Suite Job Conditions Standard office conditions; some overtime required. Light lifting (up to 30 lbs) is required. A valid drivers license and clean driving record. Benefits Health & Dental Insurance Paid Time Off & Company Holidays 401(k) with Employer Match Company-Paid Short-Term Disability & Life Insurance Long-Term Disability Health Savings Account (Company contributes up to $2,000/year)

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Port Orange, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

Position Overview: The Administrative Assistant performs administrative duties for an individual, group, or department. Prepares reports, meeting minutes and correspondence. Creates and edits documents, spreadsheets and presentations. Manages schedules, arranges appointments and itineraries. Coordinates meetings, travel, conference calls, and completes expense reports. Answer and transfer phone calls. Remain knowledgeable of corporate or facility policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Specific Responsibilities: * Supports the team by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. * May maintain manager's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. * Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries, and maintains a high level of customer service in all internal and external communications. * Maintains confidentiality * Organizes and maintain files and records. * Prepares correspondence, reports, and presentations. * Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. * Contributes to team effort by assisting with projects as needed. * This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Education and Experience: * High School Diploma, Associates Degree preferred * 3+ years of administrative support work, preferably for executive level staff. * Requires strong computer and internet research skills, including Microsoft Word, Excel, PowerPoint, and Outlook. * Excellent interpersonal skills and “can do” attitude are required. * Ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Competencies: * Technical Proficiency: Applies the technical knowledge and skills required in order to achieve the expected outputs. * Customer Service: Demonstrates concern for meeting internal and external customers' needs in a manner that provides satisfaction for the customer within the resources that can be made available. * Personal Effectiveness/Credibility: Ability to promise and deliver results, build effective relationships and establish a reliable track record. * Communication Proficiency: Comfortable using a broad range of communication styles, and ability to choose appropriate, effective ways to communicate to different audiences in diverse situations. * Flexibility: Is open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Adjusts rapidly to new situations warranting attention and resolution. Work Environment: May work in a variety of environments including professional offices, clinics, hospitals, or out-patient facilities. They spend much of their time on their feet, actively working with patients. Physical Demands: While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus. Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

Job DescriptionBenefits: 401(k) Bonus based on performance Company parties Competitive salary Dental insurance Free uniforms Health insurance Opportunity for advancement Paid time off Profit sharing Vision insurance Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Job Function: Performs administrative level secretarial work, including administrative support to the Department. Key responsibility will be the information/membership desk of the new Resource and Recreation Center and assist in the daily operations of the facility. Responsible secretarial and record keeping requiring considerable judgment in the daily activities of the Parks & Recreation Department. Receive calls and give information to callers, screen and route calls to appropriate destinations in a professional and courteous manner. Assists with filing and monitoring of administrative files, publicize, market and brand special events and recreational programs related to the Resource and Recreation Center. Position employees in this classification function at a complex clerical capacity and create complex documents and reports, maintain filing systems, as well as provide general office management support. Responsible for assisting in the PO, P-card, and billing of the department. Performs other related duties as required or assigned. Career Path: Administrative Coordinator Essential Duties: The essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required. Administrative assistance to the Director, departmental senior staff and staff of the Resource and Recreation Center. Manage daily operations of the information/membership desk of the Resource and Recreation Center. Assist lead staff in the overall operations of the Resource and Recreation Center facility. Assist in creating and implementing rules of the Resource and Recreation Center. Research, compose and type effective correspondence and memorandums, charts, reports and other departmental forms and materials independently or from general instructions. Establish and maintain filing system/records for the Department. Follow retention schedules according to the State Records Retention Standards. Answer incoming phone lines, screen and route telephone calls, handle calls when possible, provide information, and take complete and concise messages. Requisition materials and supplies and enter coded invoices for payment, maintain open purchase orders, prepare check requests and if necessary; budget transfers and amendments. Give out information according to department rules, regulations and policies. Assist with updating departmental Web Pages, City Calendar. Researching and reports for various Parks & Recreation related issues. Create presentations in power point as necessary. Creation and publishing of promotional material and digital content for the promotion of Parks & Recreation events and programs related to Resource and Recreation Center. Coordinates and schedules City Parks & Recreation Facilities, meetings, meeting rooms and required equipment for internal meetings and those with other departments, vendors, Departmental programs, and business community. Assists customers with facility rentals online, collecting payment as needed, making changes and cancelling reservations on a daily basis. Assists customers with registrations, transfers, etc. for activities and programs on a daily basis. Perform other related functions as required. Knowledge, Skills, and Abilities: Excellent knowledge of business English, punctuation, mathematics and spelling. Specific knowledge in how a City, County, or Government operates. Excellent verbal and written communication skills. Excellent customer service skills. Excellent team player. Exceptional knowledge of modern office practices and procedures. Exceptional ability to maintain files and records. Knowledge in budget processes. Knowledge of working with boards/committees and taking notes. Exceptional computer skills in Windows, Ms Office, Canvas, Adobe. Ability to maintain confidentiality. Ability to work some evenings/weekends/holidays and overtime work as required. Spanish language ability is a plus but not required. Bilingual candidates are encouraged to apply. Required Qualifications: High School graduation or GED required. One (1) year training or course work in business executive secretarial or related field preferred. Or equivalent of work experience. Must have at least one (1) year responsible secretarial experience in the public or private sector. A comparable amount of education and/or experience can be substituted for the minimum qualifications. Complete the required National Incident Management System (NIMS) training within 6 months of completion of probationary period. Must possess a valid Florida Driver's License. Essential Physical Skills: Ability to clearly communicate verbally. Acceptable eyesight (with or without corrections). Acceptable hearing (with or without hearing aid). Able to lift and /and or carry weight up to ten (10 lbs.) pounds. Walking or standing for periods of time. Able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Must be physically able to operate a variety of office machines and equipment including computer, copier, telephone, calculator, etc. Equipment: Computer system and components. Multi-line telephone Copier Fax machine Calculator Environmental Conditions: Works inside in an office environment. (Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.) Note: Job Descriptions are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS. The City of Mount Dora is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Mount Dora is a drug-free, smoke-free, EOE.

Interplan is a national architectural and engineering firm with a legacy spanning over 50 years. We specialize in designing innovative spaces for restaurant and retail brands nationwide. Our Orlando office is seeking a forward-thinking and detail-oriented Office Coordinator to join our team as the first point of contact at our front desk. This role will play a vital part in ensuring smooth office operations and delivering exceptional service to support our internal client satisfaction strategy. If you're hungry, humble, and people-smart, we'd love to hear from you! Responsibilities Serve as a reliable point of contact with active listening, strong interpersonal skills, and effective email and phone etiquette. Address issues proactively, guide employees as needed, and demonstrate empathy and a can-do attitude in all interactions. Prioritize tasks, meet deadlines, and provide kind follow-ups to keep teams and projects on track. Schedule and edit meetings, document meeting minutes, and maintain filing systems to ensure smooth daily operations. Maintain document control, office security protocols, and inventory management while ensuring workspace organization. Operate Microsoft Office Suite, UPS shipping software, and project management tools. Troubleshoot minor technical issues as required. Facilitate cross-department coordination, support conflict resolution, and foster a considerate, team-oriented environment. Identify issues independently, make effective decisions, and escalate problems appropriately while maintaining a resourceful, solution-oriented mindset. Qualifications & Prior Experience Minimum 2+ years in an administrative, office coordination, or customer service role. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), and Google Docs/Sheets. Familiarity with UPS shipping software, multi-line phone systems, and E-fax processes is a plus Basic troubleshooting skills and cybersecurity awareness. Strong organizational and prioritization skills with attention to detail. Effective verbal and written communication skills, including phone etiquette. Proven ability to multitask, meet deadlines, and keep teams aligned with follow-ups. Empathy, professionalism, and a customer-focused attitude. Prior experience managing inventory control or workspace organization. Background in a fast-paced, team-oriented environment with cross-department collaboration. Compensation & Benefits Open and collaborative work environment Continuing Education and Professional Development Active employee-led activities committee Medical, Dental, and Vision Insurance Short Term Disability and employer-paid Long-Term Disability and Life Insurance Flexible Spending and Dependent Care Accounts Employee Assistance Program Health and Wellness Program Paid Holidays Paid Time Off (PTO) 401(k) with Employer Match and access to a Financial Advisor for ongoing Financial Wellness Education Performance-based Bonus Program Join our team at Interplan and help create spaces that celebrate Humanity! This is a full-time, in-office role with growth and career development opportunities.

Interplan is a national architectural and engineering firm with a legacy spanning over 50 years. We specialize in designing innovative spaces for restaurant and retail brands nationwide. Our Orlando office is seeking a forward-thinking and detail-oriented Office Coordinator to join our team as the first point of contact at our front desk. This role will play a vital part in ensuring smooth office operations and delivering exceptional service to support our internal client satisfaction strategy. If you're hungry, humble, and people-smart, we'd love to hear from you! Responsibilities Serve as a reliable point of contact with active listening, strong interpersonal skills, and effective email and phone etiquette. Address issues proactively, guide employees as needed, and demonstrate empathy and a can-do attitude in all interactions. Prioritize tasks, meet deadlines, and provide kind follow-ups to keep teams and projects on track. Schedule and edit meetings, document meeting minutes, and maintain filing systems to ensure smooth daily operations. Maintain document control, office security protocols, and inventory management while ensuring workspace organization. Operate Microsoft Office Suite, UPS shipping software, and project management tools. Troubleshoot minor technical issues as required. Facilitate cross-department coordination, support conflict resolution, and foster a considerate, team-oriented environment. Identify issues independently, make effective decisions, and escalate problems appropriately while maintaining a resourceful, solution-oriented mindset. Qualifications & Prior Experience Minimum 2+ years in an administrative, office coordination, or customer service role. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), and Google Docs/Sheets. Familiarity with UPS shipping software, multi-line phone systems, and E-fax processes is a plus Basic troubleshooting skills and cybersecurity awareness. Strong organizational and prioritization skills with attention to detail. Effective verbal and written communication skills, including phone etiquette. Proven ability to multitask, meet deadlines, and keep teams aligned with follow-ups. Empathy, professionalism, and a customer-focused attitude. Prior experience managing inventory control or workspace organization. Background in a fast-paced, team-oriented environment with cross-department collaboration. Compensation & Benefits Open and collaborative work environment Continuing Education and Professional Development Active employee-led activities committee Medical, Dental, and Vision Insurance Short Term Disability and employer-paid Long-Term Disability and Life Insurance Flexible Spending and Dependent Care Accounts Employee Assistance Program Health and Wellness Program Paid Holidays Paid Time Off (PTO) 401(k) with Employer Match and access to a Financial Advisor for ongoing Financial Wellness Education Performance-based Bonus Program Join our team at Interplan and help create spaces that celebrate Humanity! This is a full-time, in-office role with growth and career development opportunities.

Full-time Description Who We Are MAY Management Services, Inc. is Northeast Florida's premier provider of homeowner, condominium, and commercial property management services, with over 34 years of professional association management expertise. *Come join our Palm Coast office for MAY Management - We'd love to have you!!* What You'll Do As an Administrative Assistant, you will play a vital role in ensuring smooth operations and excellent client service by: Handling incoming calls and directing communications appropriately. Supporting Community Managers by managing association records, communications, and project statuses. Preparing Board meeting packets, compliance letters, and work orders. Managing community websites and processing architectural review applications. Collaborating with Community Managers and Client Accountants to maintain high client satisfaction. Responding to homeowner inquiries professionally and promptly. Requirements What You'll Need Strong organizational and prioritization skills. Excellent written and verbal communication abilities. Ability to work independently and efficiently in a fast-paced environment. High sense of urgency and professionalism. Proficiency in MS Office and VMS applications. Education & Experience High School Diploma or GED required. Direct experience in the HOA world of property management is a very big plus!! Familiarity with association covenants, maintenance personnel, and vendor processes is preferred. What's In It for You Competitive pay and comprehensive benefits, including medical, dental, vision, and life insurance. Short-term and long-term disability coverage. Supplemental policies for critical illness, cancer protection, and more. Join MAY Management Services and be part of a dynamic team dedicated to delivering exceptional service! * Please note - this is a Full-time in office role!! *

Associate, Fund Administration At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Fund Administration - IC1 to join our Fund Administration team. This role location is based in Lake Mary FL. In this role, you'll make an impact in the following ways: • Perform a variety of fund administration activities, including expense allocation, budgeting, cash allocation, analysis of fund metrics and compliance • Calculate daily fund position and cash reconciliations, resolve discrepancies and escalate issues to more senior colleagues • Synthesize, report and assist in analyzing fund revenues, expenses, profitability and other key metrics • Work with clients to communicate fund expense and performance information, and answer straightforward questions about funds • Review fund data and monitor compliance with all regulatory, BNY Mellon and client specifications • Work with internal and external auditors to provide requested information • Compile and assist in analyzing fund performance data for inclusion in Board of Directors report materials • Review fund expense budgeting conducted by support staff • Contribute to the achievement of team objectives To be successful in this role, we're seeking the following: • Bachelor's degree in accounting or the equivalent combination of education and experience • 0-3 years of total work experience preferred • Experience in accounting or fund administration preferred • No direct reports At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: • America's Most Innovative Companies, Fortune, 2025 • World's Most Admired Companies, Fortune 2025 • “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.